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Agenda - 07-24-2017AGENDA SUSTAINABILITY ADVISORY BOARD Monday, July 24, 2017 6:30 p.m. — 8:30 p.m. Main Fire Station Conference Room, 300 B Avenue Contact: Jenny Slepian, Sustainability and Management Fellow, islepian@ci.oswego.or.us, 503-635-0291 Also published on the internet at: www.ci.osweRo.or.us/boc sab The meeting location is accessible to persons with disabilities. To request accommodations please contact the City Manager's Office 48 hours before the meeting. I. AGENDA 6:30 Call to Order and Roll Call Introductions of Staff and Board Members Announcements from Board and Staff Approval of May 15, 2017 meeting minutes Public Comment (comment on agenda items may be deferred to discussion of that item) 6:45 Regular Business (1 -Information, C-Conversation/Discussion, D -Decision, R -Recommend to Council) A. Review Agenda Metzger 1 min. I B. City Council Update Councilor Gudman 10 min. I C. Climate Action Plan Update Metzger & Glazer 30 min. I D. Solar Goal Update Canaday & Metzger 15 min. I E. Board Chair Selection All 10 min. I II. ADJOURNMENT ATTACHMENTS Please note that all materials are sent electronically. Please review before meeting. • Draft minutes — 05/15/2017 NEXT MEETING: SEPTEMBER 18, 2017. Main Fire Station Conference Room, 300 B Ave., 6:30 to 8:30pm Eliot Metzger, Chair ■ Paul Soper, Vice Chair ■ Lisa Adatto ■ Richard Canaday ■ Karl Friesen ■ Stephanie Glazer ■ Sarah Hussion ■ Karthik Sreedhar, Youth ■ Jeff Gudman, Council Liaison 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us SUSTAINABILITY ADVISORY BOARD Vision of a Sustainable Lake Oswego A sustainable Lake Oswego is a community that meets the vital human needs of the present without compromising our ability to meet future needs. This requires consideration of both long-term and short- term effects on ecological, economic, and community systems. Operating sustainably means that we are leaving a legacy for the community of Lake Oswego and the planet. A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are enriched by a wide range of choices in transportation, housing, recreation, and culture. Our infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged. SAB Mission & Duties The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality -of - life sustainability of our community. The Sustainability Advisory Board shall: a. Advise and assist the City Council in efforts to make City operations more sustainable. The Sustainability Advisory Board is guided by the Sustainable City Principles embodied in the City's Sustainability Plan. b. Assist in the development of plans and policies to enhance the sustainability of the City as a whole. c. Educate and engage the public in efforts to make the community of Lake Oswego, including residents, businesses, and institutions, more sustainable. SAB Meeting Ground Rules We have agreed to abide by these ground rules to increase our meeting effectiveness. 1. Participate – everyone share "airtime" 2. Speak for yourself – use "I" language 3. Seek clarity: – ask clarifying questions – paraphrase what you hear others say – check out your hunches 4. Be respectful: – be on time – come prepared –turn off phones, pagers, and other devices – avoid interrupting others –don't use inflammatory labels & judgments 5. Have fun Cal IW9912ELI :l41911vd/ cle] Sustainability Advisory Board Minutes May 15, 2017 Call to Order / Roll Call Co -Chair Paul Soper called the May 15, 2017 meeting of the Sustainability Advisory Board (SAB) to order at 6:30 p.m. in the Conference Room of the Main Fire Station, 300 B Avenue, Lake Oswego, Oregon. Members Present: Members Excused/Absent Staff: Public: Announcements from Board and Staff Lisa Adatto, Richard Canaday, Sarah Hussion, Stephanie Glazer, Paul Soper, Bob Sack, Karthik Sreedhar, Councilor Jeff Gudman Eliot Metzger, Karl Friesen Jenny Slepian, Sustainability and Management Analyst; David Franks, Courtney Clements, Michelle Krause, Duke Castle Lisa announced that LOSN is hosting a dinner and a movie night at the Lake Theater. Jenny updated the Board on progress on the composting video, and let them know that their May farmers market date has been cancelled. Approval of Minutes The Board unanimously approved the March 20, 2017 meeting minutes. Public Comment Michelle Krause, grad student at Marylhurst, asked about whether we have considered solar trees in LO as streetlights. The "trees" can be used for car charging and can look like public artwork. Paul asked if other municipalities have tried this- not here in the US. Arizona is looking into them right now. Bob brought up that this might be integrated into remodeling the transit center bus stops. Lisa brought up that this may be incorporated into the CAP. Michelle mentioned that this would be a great way to integrate art and sustainability. Richard asked how many kwh can one tree produce- depends on the tree. David Franks is working with Eliot on some livability and quality of life material for the dashboard. Regular Business A. Review Agenda Co -Chair Paul Soper reviewed the meeting agenda. B. City Council Update/City Council Goals Update Jeff Gudman gave the City Council update. SAB recruitment closed. Interviews for 7 applicants shortly. Yakima has allowed us to continue using their parking lot for city events. Moving ahead with police/LOCOM/city hall project. Moving forward with plans with building to a higher standard. Buildings will be designed together, but built separately. Budget Committee has recommended to the council that $50,000 be spent on the removal of invasive species in the public ROW. Coincides with 10 year program to get rid of invasives in public spaces. Begin in 2018, move forward with replacing the rest of city streetlights with LEDs. Close to a 5 party IGA about the future of Stafford. Gives the cities control over the future planning of the Stafford area. The next area will be a 3 party IGA with the cities (LO, West Linn, and Tualatin) over the area. Jeff shared the data from the WTP. The data shows a drop off in the daily average usage- coincides with increase in bills, and availability of a water conservation person. Water usage has dropped by 25% to a third in the last decade or so. Scheduled to complete Ops Center in October. C. Climate Action Plan Update Stephanie updated the board on the Climate Action Plan. Milestones for the end of May include a timeline and a structure of the plan. The plan will be 4-6 pages supplemented by appendices. A list of key stakeholders to provide inputs will be developed along with a summary memo to Council. Stephanie then provided an outline of how SAB goals fit into the actions for the CAP. By the end of June, the group will put together a template/worksheet for climate actions, summary memo to Council, and invitation to initial public input. By end of October, the group will submit a compilation of climate actions into 4-6 page summary, host an in person open house for final public input, and write a final summary and recommendations to Council. Lisa then explained the criteria for including actions in the climate plan. Impact, financial impacts, implementation challenges, timing. Selection criteria would be included in the appendices. Bob explained how he used the criteria and template to test out a plan to build a new bus shelter at the LO Transit Center. Bob wanted to pick an example that was relevant to Lake Oswego. Stephanie suggested we would have a specific goal like "increase transit ridership by 10%" and then use the template to show various alternatives. Jeff added that all transportation charges in the next few years will go to bikeways, pathways, and pedestrian ways. They are ranked in the CIP and they ask TAB for input on which ones to do first. Jeff commented that the direction that things are moving is terrific. Will give an update to Council tomorrow. Will use Open City Hall to try to reach as many populations as possible. D. School Bond Update Courtney Clements is the Co-chair of education action team for LOSN and she works with a parent team on sustainability. The goal is to create energy efficient seismically sound buildings with STEAM facilities and outdoor education spaces. LOSN is working with the district to improve the science curriculum and have our schools become a model for the country. The district has been a willing partner with LOSN. Working on making the schools civil defense centers in case of emergencies, trying to get kids to ride the bus again. School food is tough as a lot of it is determined at the federal level. E. Police Station Charrette Report Paul gave an update on the eco-charrette. A lot of what the conversation was focused on was the operation of the building. It was surprising that the engineer had not seen the HPB Policy. There was a long conversation about heat recovery systems. A lot of the conversation focused on the Police/911 facility and the new City Hall building and why they weren't being designed in tandem. Had to wait for the Council to make a decision on what to do with City Hall. Now it is moving forward as one civic center. The discussion also focused on the path to net zero. Based on having a low EUI for the building. The buildings will be high performing. Jeff added that we will build the Police 911 building will be built first so LOCOM can move right in, then City Hall will be torn down. City of Lake Oswego Sustainability Advisory Board Minutes Page 2 of 3 May 15, 2017 Paul recognized Lisa for her 7 years of service. She will be getting a DSA at a city council meeting in the near future (when she can make it). Adjournment Co -Chair Paul Soper adjourned the meeting at 8:22 p.m. Respectfully submitted, Jenny Slepian Sustainability and Management Analyst City of Lake Oswego Sustainability Advisory Board Minutes Page 3 of 3 May 15, 2017