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Approved Minutes - 12-13-2017 CITY OF LAKE OSWEGO December 13, 2017 Library Advisory Board Library Present: Jessie Halligan, Mike Hostetler,Nancy Niland, Cliff Perigo Excused: Fred Baldwin, Lucas Brook, Ed Steinberg Staff Present: Bill Baars, Beverly Ross Others: John LaMotte, Council Liaison, Allison Arnold The Library Advisory Board meeting was called to order by Chair Jessie Halligan at 7:00 p.m. on December 13, 2017. 1. Call to Order and Roll Call 2. Introductions Allison Arnold introduced herself and said she wanted to attend a meeting as she is interested in applying for the LAB. Introductions were made around the room. 3. Minutes Nancy Niland made a motion, seconded by Mike Hostetler, to approve the minutes of the September 13, 2017 meeting, the October 11, 2017 meeting, and the November 8, 2017 meeting. The motion passed unanimously. 4. Public Comment None 5. Director's Report-Bill Baars • Baars has checked on what the City policy is regarding people sleeping on outside benches. The only restriction is that people cannot sleep on the benches overnight from 10:00 pm to 6:00 am. • Staff from Beaverton Library visited today to see the AMH (Automated Materials Handling Machine). They have a machine at their library but do not have the feature that sorts the material onto carts. • On Saturday,November 18, the Library held an Open House celebrating the completion of the remodeling project. A lot of people came and there was great interest in getting a tour of the back room featuring the AMH. There were also stations on each floor highlighting various Library services. Most popular were Elephant and Piggy in the Children's Department and the Reference Department printing off copies from microfilm of the front page of the Oregonian on someone's birth date. Baars thanked Niland and Perigo for volunteering to help out that day. • Baars said the Library is working on a Strategic Plan. It is in the preliminary stages and he wants to involve the Library Managers and the Marketing/Innovation Committee as they work on a 5 year plan that would look at current services and how to implement visionary changes as we look towards the future. This would include long range facility changes. Baars would like to emphasize that the Library is considered by many to be a community center. Baars will ask the LAB for their input as the work moves forward on the Strategic Plan. 6. LO Reads Update-Bill Baars • There was a nice article in HelloLO about LO Reads. Baars shared a draft copy of the brochure with the events planned. The brochure will be mailed to every household in Lake Oswego. • Baars said his book group read Good Morning, Midnight, and it initiated a great discussion. • The LO Reads Art Show has been a part of the program since the beginning 12 years ago. Well recognized artists are invited to create their interpretations after reading the book. In February the art is on display at CITY OF LAKE OSWEGO December 13, 2017 Library Advisory Board Library the Library and then will tour throughout the state until November. Currently there are twenty artists who are participating. The Library was surprised to learn that this year the Arts Council has created a duplicate art show based on the book. There is a concern that this could cause confusion about which art show is part of the LO Reads program and could also be a disappointment for and distraction from the LO Reads artists. 7. Chairs Report-Jessie Halligan None 8. Friends of the Library Report-Nancy Niland • The Friends are revamping the current www.FriendsLOPL.org website with Lewis Design to create a more user-friendly site that is less text heavy and easier to navigate. • They have been focusing on social media which has increased traffic by 20%to their website. • The Booktique has been seeing increased traffic/sales from people seeing the ads and promotions on FaceBook. • The blue cards have been sent to Friends current members letting them know about the Friends book/ticket giveaway for LO Reads. The giveaway is scheduled at the Library on Saturday, January 6. • Niland will attend tomorrow night's Civic Center Community Forum-Concept Design to look at the proposed design for the new Civic Center building and public spaces, which will include space for the Booktique and the Arts Council. • The newsletter is now available. • The Booktique is selling copies of the LO Reads book Good Morning, Midnight after the book giveaway for the public on January 8. • The next Friends Board meeting will be January 25 and the public is always invited. 9. Annual Report,Work Plan & Goals • After a discussion the Board updated the reports to be submitted to the City Council with a few changes. The final reports are attached. 10. Council Update-John LaMotte • The Arts Council will move to the City Hall building in March. The search continues for a vacant space for the Arts Council to lease in the interim when they need to leave City Hall until their location is complete in the new Police Station. A search also continues for an interim space for the Booktique. • The City Council is working on: a golf course redesign; the future of the swimming pool at the High School; Parks and Recreation Department needs to be out of Palisades School in June. • The new Operations Center was dedicated in November. 11. New Business None 12. Adjournment The Library Advisory Board meeting was adjourned at 8:10 p.m. Respectfully submitted Beverly Ross Recording Secretary o� Ems PUBLIC LIBRARY 410 V O OREGON Lake Oswego Public Library Library Advisory Board (LAB) 2017 Annual Report 1. "LO Reads" Program a. LAB members served on the LO Reads Steering Committee. b. Assisted in the event brainstorming and planning. Continue to help develop and expand program. c. Attend and support the LO Reads events. 2. Fundraising a. Continue to educate community on the many possible ways of supporting the library now and for future generations. b. Solicited local businesses and library constituents for gifts to the endowment and annual funds. c. Assisted with raising funds and seeking donated gifts for the LO Reads program. 3. Community Outreach/Partnerships a. Staffed a table regularly at the Lake Oswego Farmers Market, answering questions about the Library. b. Welcomed public at library events; shared the purpose of the LAB and opportunities to become more involved in the Library and support its mission and goals. 4. Accomplishments a. Completed installation of Automated Materials Handling machine and process. b. Initiated Radio Frequency Identification Tag installation for Clackamas County Library System. In-house work was done utilizing 68 Library volunteers and staff including Library Advisory Board members. Estimated savings of over $60,000 by not outsourcing the operation. c. LAB supported the design of the Brian Doyle contemplative garden area and celebrated first annual birthday celebration for the beloved late author. Library Advisory Board Jessie Halligan, Chair Mike Hostetler, Vice Chair Fred Baldwin Lucas Brook Nancy Niland Cliff Perigo Ed Steinberg Tel 503.636.7628 706 Fourth Street PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us o� Ems PUBLIC LIBRARY 410 V O OREGON Lake Oswego Public Library Library Advisory Board (LAB) Goals for 2018 1. Current Library Needs a. Library FTE has decreased from 37.9 in FY 2001-2002 to 33.7 for FY 2017-2018. Actively advocate for maintenance of current staffing levels and maintenance of current City general fund contribution. 2. Expand Library's Presence Throughout City a. Efforts should be made in 2018 to enhance the Library's presence throughout underserved areas of Lake Oswego. Examples could include satellite locations to pick up Library materials requested or on hold and/or outreach programming as well as an increased internet and social media presence. A facility should also have space enough to accommodate pageable stacks of overflow material from the main Library. b. Develop a work plan that includes addressing facility size, collection demands, Library services, workload, programming and long term maintenance; this effort should include consideration of a long-term goal of a new Library facility to meet the community's needs. c. As the Library explores lean process improvements the Library Advisory Board will continue to provide information to the public and assist in implementation under the direction of the Library Director. d. Continue to make effort for community outreach such as support of Library programs for children, teens and adults including the flagship program Lake Oswego Reads. e. Continue to provide a community center for the educational, recreational and social needs of the residents of Lake Oswego. Library Advisory Board Jessie Halligan, Chair Mike Hostetler, Vice Chair Fred Baldwin Lucas Brook Nancy Niland Cliff Perigo Ed Steinberg Tel 503.636.7628 706 Fourth Street PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us o� Ems PUBLIC LIBRARY 41 V O OREGON Lake Oswego Public Library Library Advisory Board (LAB) 2018 Work Plan 1. Leadership Role—"LO Reads" a. Continue to play a major role in the planning and presentation of events for the LO Reads program. b. Continue to develop and expand the LO Reads program. c. Seek out additional private and public sponsors. 2. Fundraising: a. Continue to evaluate options to raise funds in support of the Library for the endowment and annual fund. b. Work to raise funds, and in-kind donations, for the LO Reads program. 3. Build & Support Library Partnerships: a. Increase community awareness of Library activities, programs, and services via participation in Farmers' Market, ballot collecting and participating in other City events. b. Assist the City and Library staff in communicating and educating community members about Library issues as well as advocating for Library programs and services. c. Help coordinate activities among the Friends of the Lake Oswego Library, community groups and city committees as they relate to Library activities. d. Continue to build and develop the Library's mailing list of past volunteers, former Library Advisory Board members, and interested constituents to share news and event information. e. In response to community needs, continue to advocate for support for Library Programs and Services, and appropriate repair of our current Library building. f. Continue to explore alternatives for a new Library facility. g. Continue to monitor the appropriate use of the funds reserved for the Library in the General Fund. Library Advisory Board Jessie Halligan, Chair Mike Hostetler, Vice Chair Fred Baldwin Lucas Brook Nancy Niland Cliff Perigo Ed Steinberg Tel 503.636.7628 706 Fourth Street PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us