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Approved Minutes - 03-14-2018 PM O� ' Qr CITY OF LAKE OSWEGO Transportation Advisory Board Action Minutes 11111111110 V March 14, 2018 OREGO\-\ Call to order: 7 pm Attendance: Members present: Richard Nys, Chair; Willard Chi (arrived late);Tom Fahey; Howard Levine; Roger Martin Members excused/absent: Mike Peebles,Vice-Chair; Vidya Kale Council Liaison Present: Skip O'Neill Guest(s): Elizabeth Brock Jones (representing Marion and Chris Huntley, 5410 Washington Court) Staff: Erica Rooney, City Engineer; Lieutenant Douglas Treat, Cindy Waggener, Administrative Support Approve Meeting Minutes • Roger Martin moved to approve the Minutes of December 13, 2017 as drafted.Tom Fahey seconded the motion and it passed 5:0. Public Comment • Elizabeth Brock-Jones, representing Marion and Chris Huntley (5410 Washington Court). Ms. Brock-Jones shared a handout describing a proposal for the City of Lake Oswego to implement a railroad quiet zone at three locations along the Portland and Western Railroad (PNWR).The three proposed crossing locations are Boones Ferry Road, Lower Boones Ferry Road, and Bryant Road. Implementing a quiet zone would benefit the community by preventing the owners of the railroad from blowing train horns with the exception of emergencies, such as pedestrians, motorists, or bicyclist on the tracks. Reasons for proposing a railroad quiet zone at these locations include: noise pollution relief; improved quality of life for nearby residents who are frequently awakened from sleep; improved safety of crossings (through safety measure implemented by the City to enhance the safety of the crossing to ensure that horns are not necessary); and helping nearby businesses impacted by the noise. Ms. Brock-Jones described the current situation of train horns blowing at all times during the day with no consistent schedule. Horns were recorded at various times, including 5:10 am, 6:45 am, 8:00 am, 1:00 pm, 9:00 pm, 10:30 pm, 1:50 am. The process for establishing a railroad quiet zone would need to begin with a risk calculation at the three crossing.The Federal Railroad Administration (FRA) developed a risk calculation for TAB Meeting Summary 3/14/18 -Approved considering a quiet zone that takes into account the number of vehicles crossing per day, pedestrian accessibility, number of lanes on the road, and the number of accidents.The three crossing under consideration have recorded zero accidents in the last 5 years.The risk calculation assesses where the city falls in relation to the National Significance Risk Threshold. That arbitrary threshold is 14,743.The three crossings in Lake Oswego are at 28,000, 8,800, and 15,000 without additional safety measures.Two of the crossings are very close to being within range while one of them is far off. When implementing a quiet zone,the FRA requires that a railroad quiet zone be a minimum distance of one-half(IA) mile [one-quarter(1/4) mile on either side of each crossing].The three proposed crossings are approximately% mile apart from each other. Hence, only one crossing would require a quiet zone. Nonetheless, based on impact to residents and business owners, Ms. Brock-Jones suggested that implementing a quiet zone at all three crossings would provide the greatest impact for the city. A Board member requested a description of procedures in terms of necessary steps. Ms. Brock- Jones mentioned that a public authority has to make an official request to the FRA before an assessment begins. A Diagnostic Review Board would need to be formed that would include the City of Lake Oswego as the local road authority, ODOT Rail as the state regulatory authority and a representative from Portland and Western Railroad (PNWR). A Board member inquired whether Lake Oswego currently had any railroad quiet zones. Currently, no quiet zones exist in the city. The discussion concluded with no decision made.The TAB will review the presented report describing the proposal and return for further discussion at a future date. One final question from a TAB member presented to Ms. Rooney was regarding whether staff has performed a rating analysis in the past. Ms. Rooney replied her predecessor, Ms. Owings, had done some assessment. She concluded by noting what she perceived might be some of the challenges the City might face in implementing safety measures.The angle of the Boones Ferry crossing, for example, may pose some uncertainty of what with regards to how to implement safety measures to meet railroad requirements. A Board member commented on the City's limited budget availability. A suggestion was made to bring this item to the Budget Committee's next meeting. Regular Business 1. Council Report • City Councilor O'Neill mentioned that Council met today with CenterCal Properties on the proposed Mercantile Village project located at Kruse Way and Boones Ferry.The project proposes 225 apartments and retail, which would impact transportation issues. Councilor O'Neill next summarized the projects that are involving Council's time, including City Hall (may not tear down, opting instead for a heavy remodel) and construction of a new Police Station. A big issue for the Council's focus is introducing more affordable housing in the city. The golf course is also a long-term issue,with possible construction of a Parks building. He concluded his remarks by noting that anything the City does relative to construction is currently very expensive.The cost of road projects are much higher than anticipated. • Given the extent of planned and current road projects, Councilor O'Neill spoke to whether it would make more sense to hire a full-time employee in lieu of consultants. 2. LO Police Department Report • Lieutenant Treat provided a summary of traffic violations and incidents since reporting to the last TAB meeting held on December 13, 2017.The Police arrested 21 for DUI, investigated 30 hit and runs, and 41 crashes (in addition to the hit and runs), including 10 2 TAB Meeting Summary 3/14/18 -Approved injury crashes.A total of four pedestrians were struck by a motorist. All four pedestrian- related crashes had four things in common: low light/dark conditions (conducive to time of year); all occurred in marked crosswalks; all four pedestrians wore dark clothing; and none of the drivers saw the pedestrian until they were struck. • For 2017,the city experienced a total 483 crashes, representing a 24 percent increase from 391 in 2016.The national average for crashes, in comparison, is up 20 percent.The Police Department also recorded a total 243 hit and runs in 2017—a 192 percent increase from 2016.The bulk of the hit and runs involve parked vehicles with few involving pedestrian, bicyclist, or moving vehicles. • A discussion ensued among the Board members and staff about the increasing volume of traffic along Stafford Road/McVey Avenue. In actuality, recorded traffic counts reveal that volumes are approaching 2008 (pre-recession) levels. Left turning movements are increasingly becoming dangerous, particularly near the golf course.The pending relocation of the Parks Department there suggests a need to widen the road. 3. LO Traffic Engineering Report • City Engineer Rooney provided a flyer that gave an overview of major projects scheduled to occur this Summer and Fall, plus some safe driving tips and FAQs during the construction season. o The City's largest project of the year will be D Avenue from State Street up to 10th Street and includes stormwater, new roadway, improvements to pedestrian facilities. City staff anticipates the project to take about nine months. o A project at the intersection at Lakeview Blvd. and Jean Road will realign the askew southern leg. Under the new configuration, Lakeview will approach the intersection at a ninety-degree angle to improve truck access to the industrial area. Project is scheduled to start mid-April. o Bicycle/Pedestrian projects will be underway mid-April. o Improvements on Country Club Road between 10th Street and six corners will include pavement, repair of stormwater system, waterline replacement, and sewer line realignment. Impacts could be significant during construction, including one lane in each direction.The project is scheduled to start Fall 2017 for utilities with repaving schedule Spring 2019. o Jefferson Parkway major roadway reconstruction will involve closure starting in June. o The City hired a consultant to develop a more robust pavement management delivery program.This will add 10 to 13 more roadway segments that will be included in the next flyer.The additional projects will be included in a revision once they are identified. o Expect to install a new signal at Bryant Road mid-summer. o Upcoming projects not listed on the flyer include Boones Ferry Road.This project will begin next year. • Smaller projects include the Marylhurst wastewater pump station on Glenmorrie Drive and Old River Road and repair of a small stormwater facility on Canal Circle near South Shore area. • Regarding future projects, the City just finished updating the Capital Improvement Plan (CIP).There are minor adjustments this year, and no new projects. Next year will begin more robust six-year CIP planning and two-year CIP budgetary planning.The City will soon start another bicycle/pedestrian combination that will include improvements on Knauss Road between Boones Ferry Road and Goodall Road. 3 TAB Meeting Summary 3/14/18 -Approved • Ms. Rooney also discussed potentially incorporating restriping along Iron Mountain Blvd. for bicycle facilities as part of the repaving project. City staff hopes to begin the project this summer. • After the fiscal year, as part of major pavement program,the City plans to start work on Wembley Park Road. Similar to the D Avenue,this project will have a major component of storm improvements that need addressing, in addition to improved pedestrian facilities. Residents have expressed concern about the lack of pedestrian amenities. Staff expects the project to be neighborhood and property owner intensive. Anticipate the project starting in Fall 2019. • Update on miscellaneous traffic issues addressed include: o City staff is reviewing the skinny street standard resulting from efforts to change how many lots can be flag lots. Council recently approved changes to the planning code regarding flag lots that will go into effect starting April 5, 2018. The amended code allows up to three lots on a private accessway and requires four to eight lots on a public street. However,the City's public street standard in the TSP is a 50-foot right-of-way (ROW). Staff will review and determine if there is a skinnier street that can be used in this situation where it serves four to eight lots. Staff explored Lake Oswego neighborhoods and identified ten to fifteen local streets and inventoried the amount ROW, pavement, and facilities such as sidewalks and for stormwater. After gathering all the information, staff will hold a joint study session with Planning Commission and City Council on April 3, 2019. She expects the effort to conclude with a determination of what kind of amenities the City would want to have within the ROW of possibly 40 feet. o Local residents submitted a Neighborhood Traffic Management petition for Westview Drive between Royce Way and South Shore Boulevard. Concerned citizens collected the required signatures per code for the Neighborhood Traffic Management Program.The City conducted a preliminary analysis to determine whether the roadway qualifies. In the process of scoring the project, Ms. Rooney determined that the roadway is classified as a neighborhood collector, with traffic volumes somewhat high at 3,800 ADT.The proportion of speeding motorists is not considered to be significant given the low posted speed of 25 mph and most vehicles are only minimally exceeding the limit. What is making the scoring number high and making the petition qualify for a Neighborhood Traffic Management program is the relatively high volume of traffic. A Board member inquired about options available to the petitioners and whether the property owners would have to pay for any measures implemented. Ms. Rooney replied that all options are available. She will need to report to the petitioners to inform them that their request does qualify for the program. However,the City has not yet had the staffing available to perform this task. Ms. Rooney will assign this to a traffic engineer after one is hired. o Staff will be considering a four-way stop sign at the corner of Cornell Street and Laurel Street at the request of local residents.The City implemented a stop sign program in the neighborhood several years ago.The proposed new sign would be in addition to the one at Oak. o The City is still trying to recruit a qualified traffic engineer. Other Business 1. Boards and Commissions Summit Meeting • Chairman Nys attended the Boards and Commissions Summit Meeting where he presented the City goals for the year and listened to presentations from other 4 TAB Meeting Summary 3/14/18 -Approved municipalities. Mr. Nys would like to add an agenda item tonight to talk about the frequency of TAB meetings. 2. Upcoming Board Appointments • Ms. Rooney discussed upcoming Board appointments.At its March 22, 2018 meeting, she anticipates the City Council will approve the recommendation for the two Board reappointments, plus an alternate. 3. Frequency of Board Meetings • Two members approached Mr. Nys about potentially increasing the frequency of TAB meetings from the existing quarterly format. Mr. Nys suggested that the TAB meet on a more frequent and informal basis. A Board member asked if the TAB is limited to meeting informally without staff. Mr. Nys presented several options that included scheduling meetings at regular intervals or agreeing to schedule every so often, perhaps in-between quarterlies (perhaps every 1.5 months or every month).The Board has met monthly in the past, particularly when the City was undergoing an update of its TSP. If the TAB decides to increase the frequency of meetings, Ms. Rooney suggested ensuring that the meetings are meaningful by setting clear goals and objectives. Mr. Nys suggested consideration of work sessions where the public could have more opportunity to come express their concerns. Mr. Nys asked whether the Board would we need to provide notice of meeting. Ms. Rooney replied: "yes if there are four or more attending the meeting". The scheduled meeting would furthermore need to be at an accessible location open to the public. Mr. Nys expressed support for keeping the formal quarterly format in tandem with informal meetings held after every other quarterly meeting.These informal meetings could be held with just TAB members and they would take the meeting minutes and ratify the minutes at the next meeting. Ms. Rooney said she would look into the proposal, noting that the city would still have to issue the notice. A Board member suggested consideration to meet every other month formally and as people can make the more informal (work session) meetings, provided there is a quorum. Councilor O'Neill suggested that the Board put together a list of what the Board would focus on for each meeting. Mr. Nys will work with Ms. Rooney to set up the next meeting. o Adjournment: 8:30 pm 5