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Approved Minutes - 10-18-2017PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD MINUTES October 18, 2017 Co -Chair Scott Bullard called the meeting to order at 4:00p.m. at Palisades. Present: Co -Chair Scott Bullard, Co -Chair Bill Gordon, James Stupfel, Charles Aubin, Tom Widden, Heidi Schrimsher, Kimberlie Peeler, Brittany Weiler, Sabrina Safari, Youth Member, Skip O'Neill, Council Liaison, Brian Gullen, Alternate Absent: Mark Hoyt, Staff: Ivan Anderholm, Director of Parks & Recreation, Jan Wirtz, Superintendent of Parks & Recreation, Bruce Powers, Parks Analyst/Project Manager, Jeff Munro, Park/Natural Area/Golf Maintenance Superintendent, Megan Big John, Natural Areas & Athletic Fields Crew Leader and Dina Balogh, Parks & Recreation Administrative Assistant Guests: Ronald Taylor, Bob Alton and Barbara Brunkow, PT 658 Heritage Organization. APPROVAL OF MINUTES The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously approved the minutes from September 20, 2017. Citizen Comment: None CITY COUNCIL UPDATE: • City Council Presentation from the Boutique Hotel and Apartment Developer and Architect. Many of the features of the conceptual design respond well to community feedback and LORA's goals for the project. The hotel includes meeting rooms, event space and restaurants. Will have agreement soon. • City Council took a vote to hire an outside contractor to manage a four year pavement maintenance project. The City lacks sufficient internal resources to keep up with the program. The contractor will help to push along goal to improve the overall quality and condition of the Cities roadway system. Road pavement rehabilitation projects will start Summer 2018 through 2021. Met with the school district to discuss a partnership with the District in the operation of a swimming pool/aquatic center. The Council will be discussing the policy and direction on this issue at a future study session. REGULAR BUSINESS PT Boat at Foothills Presentation: Ron Taylor/Bob Alton The PT - 658 organizations mission is to operate and display PT 658 in the Pacific Northwest as a living memorial to the thousands of US sailors who manned these tine mahogany warships. The PT -658 is the only running PT boat in the world. It has been restored to as -built condition by veterans and volunteers of Save the PT Boat, Inc. It is 78 ft. in length and weighs 48 tons. PT — 658 is housed in a 100 foot long boathouse with a museum. Ron Taylor presented a slide show with historical information and restoration efforts. Restoration included transported and refurbished engines. It took 10 years to restore. There was a small fire that required more repairs. The PT boat was part of Portland's Big Float. They have received a lot of community support from foundations, corporations and in-kind donations. A Packet was distributed that show photos and renderings of proposed building and tie up between dolphins. The packet included a location map, Veterans Memorial Concept Plan and Site Analysis. Ron and Bob told the board PT — 658 and boat house need a new home that is assessable to the public. It would serve as a museum with exhibits to educate todays and future generations. The location of the museum would require a dock and access to parking. The benefit of locating PT 658 at Foothills Park is the future location of the Lake Oswego Veterans Memorial, directly adjacent to the proposed entrance to the PT— 658 and its museum. The building was built for the boat. Local weather is perfect for the boat. Boat open the public for education. Facility to load and unload the boat. Store the boat overnight and out of the elements. Went through greenway permitting with the City of Portland. The boat will generate some income with tours. Ron and Bob asked for the Parks board support and recommendation to present to City Council. Parks Board Questions: • Environmental impact studies? City of Portland does check to make sure it doesn't leak. • Cost of boat operations and upkeep? Cost to maintain dock and property to Parks & Recreation? Group proposed LOPR would share in revenue. • Looking at other locations? A couple of locations in Portland, but nothing has happened. • Need floatation? Will need 2 new gangways. The cost would be a covered by the group. • Park view of the river? Could provide a rendering of the river view from the bank. • Veterans Memorial Considerations: What would the impact of the gangways, anticipated visitor load parking and view be to the site and dolphins? RECOMMENDATION Bill Gordon made a motion that the Parks Board recommend, "Save The PT Boat Inc." make a presentation to a City Council work session to explore the possibility to relocate PT — 658 permanently adjacent to Foothills Park. Charles Aubin seconded the motion. The Parks Board unanimously approved the motion. Invasive Management Update: Jeff Munro/Megan Big John Megan presented the 2016-2017 Invasive Removal Program (IRP) update to the board. The program began in the winter of 2011 when council funded $70,000 to start the process for removing English Ivy from the parks system. Over the years this program has helped many of our sites to begin the restoration process. Along with English Ivy other invasive species targeted include Himalayan Black- berry, Clematis, Garlic Mustard, Japanese Knot Weed, Field Bind Weed, English Hawthorne, Laurel, Holly, Herb Robert, Shiny Geranium, Lesser Celandine, Canada Thistle and any others that appear. Poison Oak is also included even though it is a native species as it is a nuisance for the park users and volunteers. Parks, Recreation and Natural Resources Advisory Board Minutes October 18, 2017 Page 2 of 4 The overall projects were delayed due to the harsh winter. The delays suspended utilizing the funds budgeted for the program. As weather improved efforts were resumed to complete the removal of the heavy ivy infested areas in Springbrook, with follow-up treatments in East Waluga, Iron Mountain and Rassekh. Invasive treatment schedule: • October through January initial treatment occur with a heavy focus on ground ivy, invasive tree treat-ments and air -gaping. • March through June follow up treatments occur and herbaceous invasive's are targeted with the goal to treat before they go to seed. Last year 92 acres were treated. The 2017- 2018 IRP will expand in Iron Mt., Rassekh and East Waluga. Deep Dive/Financial Performance: Ivan Anderholm Overall revenue was up. Working on identifying programs that show negative performance. Recreation Revenue is broken up to show the cost evaluation and expectation of each division. Actual expenditures were down and Revenue was above expectations. Revenue was about $400,000 over forecasted revenue budget. 2017 Parks Board Goals Review: Bill Gordon/Scott Bullard The board reviewed and discussed the status of the board Goals. There is a positive momentum that the 2017 goals will be accomplished as laid out by the board. STAFF AND BOARD UPDATE: • The City of Lake Oswego Property Report was passed out to the board showing 18 City properties that may not meet the 2025 Parks plans. 12 properties have been identified. Ivan will come back to the board in November with a follow up report to discuss next steps and the Parks disposition policy. Members of the Parks Board and staff will take a tour of the properties before the November 8 meeting. A Doodle Poll will be sent out to board member to set the tour date and time. Off Leash Area, OLA, Recommendations: The four temporary Off Leash Areas at Pilkington, West Waluga, Southwood and McNary Parks. The department collected comments about the individual sites and in August conducted an on-site survey of park users at each site. Based on community input and survey results the Department is recommending the following: o Pilkington Park — open permanently as a OLA on a year round basis. o West Waluga Park — open permanently as a Dog Park on a year round basis after drainage improvements and installation of a fence. o Southwood Park — discontinue use, conflicts with sensitive habitat and future storm water facility. o McNary Park — open permanently as a OLA on a year round basis, evaluate use of children's playground and either remove or install protective fencing around playground. The Parks Board approved the OLA recommendation. The OLA's meet Parks Board Goal 7. Parks, Recreation and Natural Resources Advisory Board Minutes October 18, 2017 Page 3 of 4 • Golf course — Recreation Center Feasibility Study: Meeting with a contracted Architect to go over concepts and each phase of the project. Working on identifying size of building and a rough cost. More information will be discussed at the November board meeting. • School District: Ivan asked for two board members to volunteer to look at the IGAjoint use agreement and be on the Field Use Task Force. Brittany Weiler and Brian Gullen have agreed to volunteer. • CIP Funding: CIP projects have been identified that do not meet methodology principals. A report will be presented at the November meeting. • Hallinan Woods: Nothing to report at this time. No application has been submitted ADJOURNMENT The next scheduled meeting will be November 8, 2017 at Palisades. Co -Chair Scott Bullard adjourned the meeting at approximately 5:41PM Prepared by, Dina Balogh, Administrative Support Parks, Recreation and Natural Resources Advisory Board Minutes October 18, 2017 Page 4 of 4