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Approved Minutes - 12-13-2017 p�tA ��� PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD 6- MINUTES December 13, 2017 OREGOr, Co-Chair Scott Bullard called the meeting to order at 4:00p.m. at Maintenance Center. Present: Co-Chair Scott Bullard, Co-Chair Bill Gordon,James Stupfel,Tom Widden, Heidi Schrimsher, Kimberlie Peeler, Brittany Weiler(arrived 4:10, left 5:55), Sabrina Safari, Youth Member, Brian Gullen,Alternate, Skip O'Neill Council Liaison (left 4:45), Absent: Charles Aubin, Kimberlie Peeler Staff: Ivan Anderholm, Director of Parks & Recreation,Jeff Munro, Park/Natural Area/Golf Maintenance Superintendent, and Dina Balogh, Parks& Recreation Administrative Assistant Guests: Sarah Ellison Coalition for Hallinan Woods Nature Park APPROVAL OF MINUTES The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously approved the minutes from November 8, 2017. Citizen Comment: Sarah Ellison with the Hallinan Woods Nature Park Coalition told the board the group has earned $14,000 from fundraising efforts to purchase the Yates property. Four other neighborhoods are applying jointly for a grant. They will continue with the fundraising efforts to purchase the property. CITY COUNCIL UPDATE: • City Council will continue Golf Course plan in 2018. • City Council opted to maintain the short term rental/Airbnb ban. • Swimming pool discussion moved to December 19, 2017 City Council Meeting. • Finished 2017 with the Maintenance Center opening and ribbon cutting celebration. • Parks& Recreation new home discussions. • Development Review Commission (DRC)combining with the Planning Commission did not pass. DRC members were interviewed.There is a full board. • Kent Studebaker will be the Parks Board Liaison for 2018. REGULAR BUSINESS Golf Course Concept Plan informational Update: Ivan Anderholm - On July 18, 2017, the City Council conducted a study session on the future of the Municipal Golf Course. During the work session Council expressed a continued desire to provide a golf course for the public, and acknowledged the need for a permanent home for the Parks and Recreation Department.The Council directed staff to explore and report back on options for reconfiguring and improving the golf course, and building a permanent facility at the golf course for parks and recreation staff and programs. While the Council ruled out the possibility of selling the golf course property in its entirety, an option for selling a small portion of the property to pay for improvements is still on the table. During the last four months staff has worked with Robertson Sherwood Architects to identify potential layouts for an improved golf course and possible residential development location.The proper space was identified for administration offices and program spaces for Parks& Recreation. The improved golf course, administration and program facility and possible residential lots were overlaid the existing course to evaluate feasibility. Staff will share the results of the feasibility study and present various options for adding to the clubhouse space for parks and recreation staff and programming(classrooms, meeting space, and gym). Staff will also discuss conceptual costs associated with each scenario. There are a range of options for a recreation center located at the golf course. On one end, the activities that currently take place at the Palisades building might be able to be accommodated with existing funds (the Palisades lease cost, and assuming that the golf course itself could become self-supporting). Ideally,to provide the full range of recreation activities as well as meeting space, a total of 37,500 square feet would be built(including renovation or replacement of the club house). While this could not be accommodated with existing funds, the cost is well within the amount that could be raised without a tax increase as existing parks bond mature (beginning in 2019). Improvements to the golf course itself could be largely funded through sale of a small amount of property. Advantages and Disadvantages: Advantages of combining golf,facility and residential at the golf course; • Increased efficiency in operation of golf and recreation, • Wide exposure to golf and recreational opportunities to customers, • Funding mechanism for golf improvements (property sale proceeds), • Greater utilization of golf course site for community benefit, not just a golf course, • Pedestrian connectivity through property connecting people with Luscher Farm/McVey. Disadvantages of combining golf,facility and residential at the golf course; • Reduction in dedicated golf space (4.5-5 acres), • Reduction in golf holes, 18 to either 12 or 9 holes, • No increase in operational efficiency for golf or recreation, • Loss of funding source for golf course improvements. Alternatives to combining golf,facility and residential at the golf course; • Separate projects, sell residential property to improve golf course and locate admin/program facility on other City owned property. The Golf Course and Parks & Recreation Facility feasibility study will be on January 16 City Council Study Session agenda. City Council will be asked to provide staff with direction on the future of the Municipal Golf Course and a permanent facility for Parks& Recreation administration and programming space. Staff will share the results of the feasibility study and present various scenarios. Each of the scenarios will display the relationship between golf, administration/program facility and possible residential development. Seeking a long term solution for golf is a current City Council goal and finding a permanent home for Parks& Recreation has become an urgent need. Parks, Recreation and Natural Resources Advisory Board Minutes December 13, 2017 Page 2 of 4 Action: Board members proposed meeting with Staff to prepare presentation for the January City Council Study Session. Doodle poll will be sent to members to schedule presentation meeting. Tryon Cove Property Disposition: Ivan Anderholm - The Parks & Recreation Department has evaluated the property at Tryon Cove Annex (Walker Property) for potential disposition. The property was evaluated through criteria defined in the Asset Management and Disposition Policy, City of Lake Oswego Parks and Recreation Park Land Policy.The property was evaluated through 4 factors; Assessment of service delivery, Assessment of physical condition, Financial considerations, and other considerations noted; Historical significance of the park, intent and finding mechanism used to acquire the park, suitability for the park for specified alternative parks and recreation uses. Based on established criteria in the Asset Management and Disposition Policy Tryon Cove property does not qualify as surplus property.The property is clearly aligned with the vision and objectives set forth in the parks plan 2025 and is being utilized for its Intended Park and Recreation use. The Parks Board is asked to render a recommendation to City Council regarding the disposition of the Tryon park property and/or declaration as surplus property. The Parks Board does not support the disposition of the property. Board Co-Chair Scott Bullard made a motion to not support the disposition of the Tryon Cove property. Bill Gordon seconded the motion and amended the motion to add: hosting a public hearing at the January or February board meeting.All Parks Board members voted in favor of the motion. 2018 Parks Board Goals: PARKS Board members discussed the 2018 goals. Via email, Scott Bullard moved to approve the Parks Board Goals as written. Bill Gordon seconded the motion.The motion was unanimously approved via email December 22, 2017. Goal 1-With the Parks& Rec Dept,continue to review, cost and prioritize all capital improvement (CIP) projects. A high priority focus on a permanent home for the Parks and Rec Dept and related programming, and a long term approach to the golf course. Goal 2—With Parks & Rec Dept, assist in developing a potential longer term CIP funding strategy considering possible parks bond renewals, SDCs,vetted tourism funds, City general funds,grants, non- strategic park property sales and private partner funding. Goal 3—With Parks & Rec Dept, Present the prioritized projects (#1 above) and potential funding strategy(#2 above)to City Council for consideration and action. Goal 4—With Parks & Rec Dept, continue work to pursue the disposition of non-strategic park owned properties. Parks, Recreation and Natural Resources Advisory Board Minutes December 13, 2017 Page 3 of 4 STAFF AND BOARD UPDATE: • This year Lake Oswego Parks & Recreation employees and Luscher Farm were honored by the Oregon Park and Recreation Association (ORPA). o Youth and Teen program coordinator, Cydny Fletcher,was named the Outstanding New Professional for 2017.The award is given to a current ORPA professional who has made innovative and professional contributions to Recreation and Parks in Oregon. o Special Events and Farmers Market program coordinator,Jamie Inglis,was awarded the 2017 SPRINT Leadership Award.The award is given to an ORPA member who inspires others, demonstrates leadership skills and has contributed to the Parks & Recreation profession. o The Parks & Recreation department received the Outstanding Asset Management Award for the management, maintenance, enhancement and programming at Luscher Farm. • Parks& Recreation permanent staff will be moved to office spaces at the golf club house and Luscher Farm house. Lease with school district is up the end of June. • Parks board member Mark Hoyt resigned from the board due to scheduling conflicts. Board alternate, Brian Gullen will be appointed to the board at the January 2 City Council meeting. • Pickle Ball will be on the January agenda.Tom Widden will present a proposed court shade structure to the board. ADJOURNMENT The next scheduled meeting will be January 17, 2018 at Palisades Co-Chair Scott Bullard adjourned the meeting at approximately 6:30PM Prepared by, Dina Balogh, Administrative Support Parks, Recreation and Natural Resources Advisory Board Minutes December 13, 2017 Page 4 of 4