Loading...
Approved Minutes - 01-17-2018 p�tA ��� PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD 6- MINUTES January 17, 2018 OREGOr, Co-Chair Bill Gordon called the meeting to order at 4:00p.m. at Palisades. Present: Co-Chair Bill Gordon, Charles Aubin,Tom Widden, Heidi Schrimsher, Sabrina Safari, Youth Member, Mayor Kent Studebaker Council Liaison Absent: James Stupfel, Co-Chair Scott Bullard, Kimberlie Peeler, Brian Gullen, Brittany Weiler, Staff: Ivan Anderholm, Director of Parks& Recreation,Jeff Munro, Park/Natural Area/Golf Maintenance Superintendent, Megan Big John, Bruce Powers and Dina Balogh, Parks& Recreation Administrative Assistant Guests: Sarah Ellison,Coalition for Hallinan Woods. Dave Beckett,Golf Committee. APPROVAL OF MINUTES In the absence of a quorum the Parks, Recreation and Natural Resources Advisory Board (PARKS Board) minutes from December 13, 2017 were not approved. Parks Board Recruitment: Parks, Recreation and Natural Resources Advisory Board Recruitment opens January 31. Recruitment closes March 15.Three positions plus up to two alternate positions are open. Current member's terms that expire April 30, 2018 may reapply to serve a second term. Citizen Comment: • Hallinan Woods update: Working on a $50,000 grant from Clackamas Co. Public Lands committee. Received positive remarks from the trust for public lands committee. • Dave Beckett Golf Committee:The Golf Committee want to see increased maintenance of the Golf Course.Appreciated the department's golf course concept plan to the City Council. Would like to see the budget balanced for the Municipal Golf Course. Dave asked: "What are the priorities to balance the budget with the City and Parks & Recreation?" CITY COUNCIL UPDATE: None REGULAR BUSINESS 2018 Pickleball Initiative and Development: Board member,Tom Widden presented plans for a proposed retractable mesh waterproof cover and a Pickleball dugout at George Rogers Park(GRP)Tennis Courts.The Retractable Tensile mesh waterproof cover over the courts would allow all weather play.The covered courts could generate income for Parks & Recreation as a rentable option for groups wanting a large covered venue events. Pictures of covered court examples from North Clackamas Park were presented to the board. Tom addressed current drainage issues on the GRP courts. The proposal includes installing a new drainage system to prevent rain water runoff onto the courts, concrete repairs and a dugout. Court use would also be expanded for Pickleball games. One Tennis court would be reconfigured for two Pickleball courts and one tennis court would be a shared Pickleball and tennis court. Estimated proposal costs are $85,000 for court repairs and $85,000 for a Pickleball dugout. Ivan agreed with Tom's assessment that the courts would be used by Pickleball users. He will talk to Parks Maintenance and the department project manager about a practical approach for repairs. Ivan would like to look closer at the Tensile mesh cover and how the covered court would allow for multiple uses of the space. Parks Integrated Pest Management and Chemical use report: Megan Big John and Jeff Munro— Annually the Parks Maintenance Division reviews and updates the Integrated Pest Management(IPM) document utilizing establishes best management practices.The Parks Maintenance Division utilizes best practice to thoughtfully control and eradicate noxious/invasive plant species that would otherwise out- compete native varieties. Methods employed conform to recognized standards established and endorsed by state and federal regulatory agencies,state educational institutions, and organizations such as the Western Integrated Pest Management Center.The Parks Maintenance Division is responsible for maintaining many Park sites throughout the City. There were a few changes to this year's data compared to last year. Parks maintenance staff are certified and keep their certifications current. Most projects are on maintenance instead of initial treatments. Signs are posted when there are treatments. Use of pesticides has gone done compared to last year. Working on improving stream corridors. Parks& Recreation/Golf Course Update: Ivan Anderholm— Presented the concept plan presented at the City Council work session. • Background and purpose of the study. 1. Keep golf course 2. Creating a permanent home for LOPR 3. Selling part of the course Existing Golf course and operations. Meetings with building and planning. Issues and analysis of the property. • Access to the property • Golf course concepts—goal: 18. 12 to 9. Main objective is to make the course safe. • Improve driving range.Value in revenue. Alternate plan to fit an 18 chip and putt course on the property. A 12 hole would fit on the course.The work on the study mainly focused on a 9 hole course. Estimate from the architect and study is 1 to 2 million. Four scenarios are in the study. 3 scenarios repurpose the club house, 1 scenario is a new building. Public comment primary tone was to not sell property noted in the course improvement recommendations. Notes captured from the City Council meeting and public comment. Essential facility needed to have parks and recreation operations on the property. • The impact if property is sold. Will ask for more information and advice from the architect. The department will bring back more refined information to City Council. Parks, Recreation and Natural Resources Advisory Board Minutes January 17, 2018 Page 2 of 4 Gym will be included in a future phase.The essential facility will be focused on with refined spaces for efficiency. The plan was initially planned from staff input. Moving forward the plan will be tightened up as directed by the director. The first plan will take into account funding.The second plan would be a stretch for funding. Looking for clear direction from the City Council. STAFF AND BOARD UPDATE: • Immediate plans—looking at office spaces for staff. Management and Admin staff, Ivan, Bruce, Dina and Front Desk registrars will be moving into the Golf club house with Tom and staff. Programing staff with Jan will be moving into Luscher. Upcoming: Summer programs/camps. Working on the details with the school district to move summer programming into Bryant elementary until the end of August. More adult and evening classess will be moving into the ACC. Looking at non-profit and commercial spaces for programs starting in September. What may drop off is community meeting space. Programs with small attendance numbers may not be offered. Parks& Recreation will not be offering or replicating a 100%of the programs that are offered as they are now. • The City Art collection at Palisades will need to find another location for placement or storage. • Tryon Cove—David Powell is working on a hearing procedure for Tryon Cove disposition. May be on February agenda, • Discuss Properties that were toured in the fall. February agenda. ADJOURNMENT The next scheduled meeting will be February 21,2018 at Palisades Co-Chair Bill Gordon adjourned the meeting at approximately 6:30 PM Prepared by, Dina Balogh, Administrative Support Parks, Recreation and Natural Resources Advisory Board Minutes January 17, 2018 Page 3 of 4