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Agenda Packet - 05-16-2018 Scott Bullard, Co-Chair ● Bill Gordon, Co-Chair Natalie Bennon ● Brian Gullen ● Doug McKean ● Heidi Schrimsher James Stupfel ● Brittany Weiler ● Tom Widden Sabrina Safari, Youth Member ● Mayor Kent Studebaker, Council Liaison AGENDA PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD Wednesday, May 16, 2018 4:00 p.m. Maintenance Center, Willow A 17601 Pilkington Rd, Lake Oswego 97035 Contact: Dina Balogh, Administrative Support Email: dbalogh@ci.oswego.or.us Phone: 503-534-5420 Also published on the internet at: http://lakeoswego.city/parks-agendas-minutes The meeting location is accessible to persons with disabilities. To request accommodations, please contact the staff liaison at least 48 hours before the meeting. I. 4:00 Call to Order and Roll Call Approval of Minutes (April 18, 2018) Citizen Comment (comment on agenda items may be deferred to discussion of that item) City Council Update 4:15 Regular Business I – Information, Dis – Discussion, Dec – Decision, R – Recommend to Council Tennis Center Addition Project Presentation Carol Hartley, Sports Division Recreation Supervisor 10 min I, Dis, R Hallinan Natural Area Expansion Project - Update Sarah Ellison, Coalition for Hallinan Woods 10 I, Dis Parks Board CIP Funding Work Session Bill Gordon/Scott Bullard 10 min I, Dis City Council Presentation – Parks Projects and Funding Bill Gordon/Scott Bullard 10 min I, Dis Information and update from Board members and staff: All 10 min I, Dis II. ADJOURNMENT III. ATTACHMENTS 1. City Council Draft Schedule (https://www.ci.oswego.or.us/citycouncil/future-council- schedule) 2. Meeting Minutes (April 18, 2018) 3. Tennis Center Addition Project packet Next Regular Meeting: Wednesday, June 20, 2018 4 PM to 6:00 PM. 2018 Goals for Parks, Recreation and Natural Resources (PARKS Board) Advisory Board Goal 1 - With the Parks & Rec Dept, continue to review, cost and prioritize all capital improvement (CIP) projects. A high priority focus on a permanent home for the Parks and Rec Dept and related programming, and a long term approach to the golf course. Goal 2 – With Parks & Rec Dept, assist in developing a potential longer term CIP funding strategy considering possible parks bond renewals, SDCs, vetted tourism funds, City general funds, grants, non- strategic park property sales and private partner funding. Goal 3 – With Parks & Rec Dept, Present the prioritized projects (#1 above) and potential funding strategy (#2 above) to City Council for consideration and action. Goal 4 – With Parks & Rec Dept, continue work to pursue the disposition of non-strategic park owned properties. PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD MINUTES April 18, 2018 Co-Chair Scott Bullard called the meeting to order at 4:00p.m., at Palisades. Present: Co-Chair Scott Bullard, Brittany Weiler, Heidi Schrimsher, James Stupfel, Brian Gullen, and Mayor Kent Studebaker Council Liaison (arrived 4:55) Absent: Tom Widden, Charles Aubin, Co-Chair Bill Gordon, Sabrina Safari, Youth Member Staff: Ivan Anderholm, Director of Parks & Recreation, Jan Wirtz, Superintendent of Parks & Recreation, Bruce Powers, Park Analyst / Project Manager, Jeff Munro, Parks Superintendent, and Dina Balogh, Parks & Recreation Administrative Assistant Guests:  Tennis Center Expansion: Audrey Mattison, Amy Marks, Springbrook Park Neighbors and LO Tennis Center City League Board members  New Parks Board members and alternate: Doug McKean, Amy Waterbury and Mark Silen  Coalition for Hallinan Woods Nature Park: Sarah Ellison  Friends of Iron Mt. Chair, Mike Buck APPROVAL OF MINUTES The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously approved the minutes from March 21, 2018. Citizen Comment:  Springbrook Park neighbor, Audrey Mattison shared her involvement collecting signatures 40 years ago in support of a bond measure to build the Tennis Center. She has seen 4 expansion efforts in the last 40 years. Audrey has concerns regarding the expansion and its potential impact on the Park.  Amy Mills shared her love for tennis, and her support of the Tennis Center expansion.  Sarah Ellison, with the Coalition for Hallinan Woods Nature Park gave a brief update of the efforts to purchase the park. Sarah asked the Parks board to include the Coalition on the May Parks Board meeting agenda.  Mike Buck, Chairman of the Friends of Iron Mt. delayed his commentary, in order to participate in the discussion of the Woodmont and Iron Mt. Update agenda item. CITY COUNCIL UPDATE: NA REGULAR BUSINESS Woodmont and Iron Mt. Update: Citizen Comment: Mike Buck, Friends of Iron Mt. Chair informed the board of his concerns regarding the management of invasive plants and the protection of the Oak Savannah. He asked the following Parks, Recreation and Natural Resources Advisory Board Minutes April 18, 2018 Page 2 of 3 questions of the board: 1. What is the criteria for funding for managing resources and natural open spaces? 2. Why manage invasive’s at the bottom of a steep slope while the ones at the top wound up reseeding the bottom? 3. What funding was utilized for ecological restoration on the 47 acres? 4. What will the plan be for the next five years? 5. What will be the targeted areas? 6. He asked the board and staff what is the plan, timeline and how can the friends group help? Mike told the board his questions come from experience and his love for the park. He agrees with many aspects of the 2025 Parks Plan, and understands that Parks staff and the board manage the City Parks system. The Oak Savannah is a precious part of the park system picture and yet it goes untouched. Ivan responded by reassuring Mike that management of the City resources and natural open spaces is in line with the 2025 Parks Plan, and explained the optimistic approach to the 2025 Parks Plan timeline. Ivan added that the implementation of the plan is based on available resources. Action: Future Parks board agenda item. Update of Natural Area Management plan Woodmont and Iron Mt. Update: Bruce Powers shared the Iron Mt. cost estimate, site schematic plan and schedule. Bruce noted the site schematic plan components and changes in his presentation. The cost estimate for the park is estimated at 1.6 million. Woodmont Natural Park plan is on schedule, with a contractor meeting scheduled to discuss the next step, and construction documents. The preliminary plan has not changed. Estimated cost in September 2017 was 2.4 million, with the real cost to be finalized. Parks Board CIP work session summary: Bill Gordon organized and led the Parks Board work session on April 10. The Board members in attendance worked on and discussed the Bond Funding worksheet. They discussed the How, What and Why of the plan for prioritizing projects on the CIP list. Focus was placed on the priority of each project, distribution of Bonds, SDC, General Fund and additional funds necessary to pay for each project. Staff will then scrutinize the list, upon which Ivan will bring it back to the board for approval. Once approved, it will be presented to the City Council in June. Land Acquisition: Ivan pointed out that the acquisition strategy needs to be documented and brought before the board for approval. Tryon Cove was not placed on the list. Staff is meeting and working with Metro and Bureau of Environmental Science (BES) regarding trail and grade mitigation. STAFF AND BOARD UPDATE:  Staff will be presenting funding strategy for the Recreation Center at the May 15 City Council meeting.  East Waluga Light Pole replacement project: Contractor has been chosen. Replacement cost of four wood poles, wiring and lamps will not exceed $70,000. Project timeframe is two weeks in August.  Active programming at Palisades is scheduled until mid-June. Registrar admin staff, Parks & Parks, Recreation and Natural Resources Advisory Board Minutes April 18, 2018 Page 3 of 3 Recreation Director, Park Analyst/ Project Manager and Administrative Assistant have moved into Golf Course Club House. Sports Division will move into Luscher Farm Monday, April 23. A three year agreement has been signed with Christ Church for programming beginning Fall 2018.  Opening day of Summer Recreation registration revenue was $144,000.  Public notice and hearing for deposition policy of park property: Board members agreed public notice posted 14 days before public hearing for Tryon/Walker property is sufficient amount of time. ADJOURNMENT The next scheduled meeting will be May 16, 2018 at Maintenance Center Co-Chair Scott Bullard adjourned the meeting at approximately 5:40PM Prepared by, Dina Balogh, Administrative Support