Notice of Public Hearing and Findings for an Exemption from Competitive Bidding

The Lake Oswego City Council, acting as the Lake Oswego Public Contract Review Board, will hold a public hearing at 6:30 p.m., November 6, 2018, in the Council Chambers, Lake Oswego City Hall, 380 A Avenue, Lake Oswego, Oregon, to consider approving a special procurement for Boones Ferry Road – Phase 1 project using a competitive proposal method for selection of the construction contractor. The competitive proposal method would be in lieu of competitive bidding requirements pursuant to ORS 279C.335(2), ORS 279C.400, and OAR 137-049-0130, -620, -640, and -650.

Interested persons are invited to appear at the public hearing and present comments on the draft findings for the exemption from competitive bidding requirements, or may submit written comments by mail (PO Box 369, 380 A Avenue, Lake Oswego, OR  97034), personal delivery or email.  Written comments must be received before the day of the hearing.

Click here to view a copy of the findings relating to the exemption from competitive bidding. You can also visit the reference materials section of the website.

Traffic Impact on Boones Ferry Road – 10/11

Tomorrow, Thursday October 11, a large Douglas fir tree will be removed next to the sidewalk near the US Bank/Round Table Pizza businesses on Boones Ferry Road (just south of Bryant Road).

The tree was slated for removal with the road improvement project, but it is being removed now, as part of a local neighborhood enhancement grant project. It will be repurposed into a piece of artwork to be installed at a newly expanded sidewalk area along the improved Boones Ferry Road, once construction is complete.

Crews will be staging equipment in the Round Table parking lot. Work hours will be 8 a.m. – 4 p.m. There will be a single-lane closure to accommodate equipment from 9 a.m. – 3 p.m. Access to businesses will be maintained. Please expect some temporary delays during this work.

Project Update

Business Visits

Throughout the spring and summer, project staff have been out visiting more than 150 businesses along the corridor and in the project area to share information, gather contact details and hear construction concerns. THANK YOU for taking the time to chat with us – we have enjoyed meeting you and look forward to keeping you informed as we continue through the next phases of the project. If we missed you, or you received one of our door hangers and would like to set up a time to talk in person, please contact us! We will also be conducting another round of business visits after we get a contractor on board, just before construction starts.

In addition, project staff have been regularly attending the Lake Grove Business Association meetings and look forward to continue partnering with the association to share information and support businesses throughout the project.

Review and Refinement of the Final Design

The design team submitted 95% plans to the project team in the spring. The City, project staff and Oregon Department of Transportation (ODOT) have been busy reviewing and commenting on the plans for final refinement. Final plans are expected to be received later this summer.

Right-of-way acquisition is nearing completion. Once the 100% plans are submitted and the needed right-of-way is acquired, the City, project staff and ODOT will conduct a final review of the plans before the project goes out to bid for construction (expected later this fall).

Final PAC Meeting Held

With design essentially complete, the Project Advisory Committee (PAC) held its final meeting last month to review the streetscape elements and the art/history messaging to be incorporated into the final design.

PAC members pictured above, left-right: Lang Bates, Cheryl Uchida, Riccardo Spaccarelli, Trudy Corrigan, Mike Buck, Carolyn Krebs, Bruce Goldson, Debbie Siegel

The PAC has played an integral role in selecting streetscape and aesthetic features of the design. The PAC’s vision has been to make Boones Ferry Road a “great street” by creating a user-friendly, multi-modal gathering area that serves as the centerpiece of Lake Grove for the entire community. The improvements will enhance the streetscape, make the street safer and improve access to businesses and nearby residences.

Thank you, Boones Ferry Road Project Advisory Committee!

At the final  meeting, the PAC celebrated the milestone with a ceremonial cake cutting (below).

Open House

Later this fall, the project team and PAC will hold an open house to share the final designs with the community and discuss construction. Any boards, plans and graphics on display at the open house will also be available on our website. Stay tuned for an invitation.

Temporary Construction Staging Area

In June, City Council approved the purchase of six vacant parcels at the corner of W. Sunset Drive and Boones Ferry Road for use as a temporary staging area during construction of the project. A staging area is a location that is used for storage of construction related equipment, work trailers, vehicles and materials during construction of a large project or development. This site is advantageous to the project and will help minimize equipment and vehicles having to park on side-streets during the construction. More information about the use of the site will be sent to nearby residents and businesses shortly.

Construction

As is the nature with these projects, schedules change frequently. The earliest we anticipate construction to begin is the first quarter of 2019. Construction is expected to take at least two years to complete.

Contact Information

The project team has a new project email address: info@boonesferryproject.org Please email us with any questions or concerns. A dedicated project phone line has also been established: 503-697-6573.

As we get closer to construction, we’ll also be sharing information via the City’s active social media accounts using the hashtag #boonesferryproject

Daytime Traffic Impacts on Boones Ferry Road – 6/8-6/15

Starting tomorrow, Friday June 8, and continuing through Friday, June 15, a crew (C-2, employed by CenturyLink) will be digging small holes in the roadway to locate underground telecommunication utilities along Boones Ferry Road, between Madrona Street and Collins Way.

This work investigates project conflicts with CenturyLink telecommunication utilities.

Work hours will be 9 a.m. – 3 p.m. Monday to Friday. There will be single-lane closures where needed to accommodate equipment, but no total road closure. Access to businesses will be maintained.

Please expect some temporary delays during this work. Nearby businesses and residents may experience noise from a drill rig or vacuum truck during this work.

If you have any questions about this work, please contact Jeff Campbell (C-2) at 503-772-1878.

For more information about the project, please email our project team at info@boonesferryproject.org or call 503-697-6573.

 

Final Project Advisory Committee Meeting – June 4, 2018

The final Boones Ferry Road Project Advisory Committee (PAC) meeting is scheduled for Monday, June 4, 2018 from 10 a.m. – 12 p.m. at the City Maintenance Center, 17601 Pilkington Drive, Lake Oswego.

The goals of this meeting are to:

Meeting Goals:

  • Provide the PAC with a project update
  • Review final streetscape elements and waysides, including materials/color samples
  • Final PAC review on art/history elements
  • Review upcoming communications and outreach
  • Celebrate PAC involvement and vision

Click here to see the meeting agenda and packet.

 

Project Update

Roadway and streetscape design is almost complete for the Boones Ferry Road Project. The Project Advisory Committee (PAC) has played an integral role in selecting streetscape and aesthetic features of the design. The PAC’s vision has been to make Boones Ferry Road a “great street” by creating it into a user-friendly, multi-modal gathering area that serves as the centerpiece of Lake Grove for the entire community. The improvements will enhance the streetscape, make the street safer and improve access to businesses and nearby residences.

In the upcoming months, project staff will be visiting businesses along the corridor to share information, gather contact details and construction concerns, and introduce the project team.

Later this spring, the project team and PAC will hold an open house to share the final designs with the community.

Our main communications goal is to provide regular, clear and consistent information to keep businesses, residents and the general public informed about the project. This also includes proactively minimizing impacts and supporting businesses during construction.

New Contact Information

The project team has a new project email address: info@boonesferryproject.org Please email us with any questions or concerns. A dedicated project phone line will also be established shortly. Stay tuned for more information.

Right-of-Way Acquisition

The right-of-way acquisition process has been lengthy, and is not expected to be completed for another three-six months. Once right-of-way is acquired, ODOT will review the final plans and the project will go out to bid.

Construction

Given the tasks that remain, construction is not expected to begin until late 2018, at the earliest. Construction is expected to take two years to complete.

At the December PAC meeting, the project team presented construction goals and constraints that were recently developed. Using these as guidance, two preliminary concepts for constructing the project – strip and segment – were developed by the team. Both of these concepts have advantages and disadvantages which are outlined in a comparison chart. 

The project team and PAC both prefer the segment approach, however, this approach may change once a contractor is on board. More information about construction will be available in the coming months.

 

PAC Meeting – December 13, 2017

The next Boones Ferry Road PAC meeting is scheduled for Wednesday, December 13, 2017 from 9 a.m. – 12 p.m. at the City Maintenance Center, 17601 Pilkington Drive, Lake Oswego.

The goals of this meeting are to:

  • Report on finalizing remaining streetscape elements including art/history; waysides and intersection markers; and street name sign icons
  • Solicit feedback on construction staging plans
  • Review outreach plan

Click here to see the meeting agenda and packet.

Daytime Traffic Impacts on Bryant Road and Firwood Road – 10/25-10/26

Please note the following changes in work hours and traffic impacts for utility potholing on Bryant Road and Firwood Road:

Tomorrow, Wednesday October 25, the traffic signal will be turned off at the intersection of Upper Drive and Bryant Road from 9 a.m. – 3 p.m. Traffic will be flagged through the intersection. Please expect delays during this time. This is to accommodate utility potholing work for the Boones Ferry Road Project. The signal is expected to be back on by 3 p.m.

On Thursday, October 26, crews expect to continue potholing on Bryant Road, towards Boones Ferry Road, and on Firwood Road, between Boones Ferry Road and Waluga Drive. Work hours will be 9 a.m. – 3 p.m. There will be single-lane closures to accommodate equipment, but no total closure. Please expect delays during this time.

Night work will take place on Boones Ferry Road (near the Bank of the West) on Monday, October 30, from 8 p.m. – 5 a.m.

Thank you for your patience during this work.

If you have any questions about this work please contact Jason Jones (VacX) at 541-517-0754 or Dan Ebbighausen at
503-475-3647. For more information about the project, visit www.ci.oswego.or.us/bfp, email cshum@lakeoswego.city or call 503-697-7420.

Exploratory Digging – Night Work 10/16 – 10/27

Starting the week of October 16, a crew (employed by VacX) will be digging small holes in the roadway to locate underground utilities on the following streets:

  • Bryant Road, between Upper Drive and Boones Ferry Road
  • Firwood Road, between Boones Ferry Road and Waluga Drive
  • 16555 Boones Ferry Road (at Bank of the West)
  • 15659 Boones Ferry Road (at Sherwin Williams)

This work investigates possible project conflicts with existing utilities. Night time work will occur between 8 p.m. and 5 a.m. Monday to Friday. There will be single-lane closures where needed to accommodate equipment, but no total road closure. Access to businesses will be maintained.

Work is expected to take up to two weeks to complete. Please watch for flaggers and expect some temporary delays during work hours. Residents may experience some noise from a drill rig or vacuum truck during this work.

If you have any questions about this work please contact Jason Jones (VacX) at 541-517-0754 or Dan Ebbighausen at
503-475-3647. For more information about the project, visit www.ci.oswego.or.us/bfp, email cshum@lakeoswego.city or call 503-697-7420.

Boones Ferry Road Project Update

The right-of-way acquisition phase is progressing.  The City is acquiring right-of-way, permanent easements and two-year temporary construction easements from approximately 50 properties along Boones Ferry Road and its side streets.  These acquisitions are necessary in order to construct the project.

After years of studies and design work, the project is reaching the final stages of design. 95% plans are scheduled to be completed this fall.

In preparation for the next phases of pre-construction and construction, the City has hired a construction management firm. On Tuesday, September 5, Council awarded a contract to Otak, Inc. to begin the pre-construction phase of the project. Construction management teams provide the transition from design to construction, including developing traffic control and construction staging concepts, cost estimating evaluations, and preparation of contract documents. These key tasks will help minimize impacts of construction to businesses, citizens and traffic.

Otak, Inc. was formerly located in Lake Oswego on Boones Ferry Road.  The current staff is very familiar with the site, the roadway, and the construction challenges associated with this project.  Furthermore, they have extensive experience with ODOT-funded projects and are well trained in the administration aspects and requirements of state and federal funded projects.  The City and project team strongly believes they will provide excellent customer service and construction management for the project.

Later this year, a PAC meeting will be held, along with an open house for the public to view the design plans and talk about the project.

Construction is expected to begin in summer 2018.

Coming your way: a safer, more appealing Boones Ferry Road for all