Special Events, Block Parties, and Film/Photo Permits

Special Events

There are numerous community events throughout the year. As a means of encouraging "special events," the City makes its streets and public right-of-way available to civic, private and community groups.

To promote the success of special events, ensure the safety of event participants and spectators, and minimize public inconvenience caused by the event, a Special Event Permit should be obtained.

Block Party

A "Block Party" is a gathering organized by residents of the neighborhood abutting the street to be closed, for their enjoyment.  For a successful block party, a Block Party Permit should be obtained.

Film/Photo Shoot

Production companies and photographers feature the beauty of Lake Oswego in their work.  In some cases, a Film/Photo Shoot Permit is needed.

Special Event Permit Application

What is a Special Event?      

Special Events are gatherings/events that involve a large group of people (compared to the usual occupancy of the site), and

• Are advertised to the public and do not occur regularly on the site (LOC 20.06.500); or
• Impact or use City streets (including curb or parking lane), sidewalks, and public rights-of-way; or
• Use City facilities or property (i.e., city buildings, parks, and parking lots).

Examples:  road race, bike race, walk, parade, festival, market, carnival, and concert.

Permit Application Requirements

Special Events require a permit issued by the City. Additional documents which may also be required:

• Certificate of Insurance: If using city streets, curb or parking lane, sidewalks, rights-of-way, or city facilities or property;
• Traffic Control Plan 
• County Road Dept. Approval: Using, closing or restricting county road. Lake Oswego Traffic Engineering will notify you if a County Permit is required;
• ODOT Highway Approval: Using, closing, or restricting State Street / Hwy 43;
• Site Use Permission:  Event is held on site not owned by applicant;
• Park/Shelter Reservation Form:  Event is to be held at City Park;
• Oregon Liquor Control Commission (OLCC) Permit: If alcohol use is planned for your Special Event, submit OLCC permits with your application. [The City of Lake Oswego (local government as stated on the application) will process the first portion and then contact you to take the City-approved application to OLCC];
• Temporary Restaurant License & Food Handler Certificate: For any food service establishment in the street, public right-of-way, and City facility.

Traffic Control Plan

You will need to include a Traffic Control Plan if your Event is to affect public right-of-way with any one of these conditions (Note: Public right-of-way extends beyond the paved or travel surface of a roadway):

• Restrict or close a roadway (lanes, bike lanes, shoulders, etc.)

• Restrict or close a sidewalk/pathway

• Restrict or close a driveway

• Restrict or close parking spaces

• Restrict or close a Public Parking Lot

• Directing traffic with the use of a Certified Flagger, Police Officer or signs

• Posting of any signs in the right of way

Examples of Traffic Control Plans:

A Traffic Control Plan should site specific map of routes or locations where event will take place:

• Streets and cross streets with lane configurations

• Location and placement of all required MUTCD advance warning signs (list type of signs to be used)

• Location and placement of all certified flaggers

• Placement of cones and cone tapers

• Show traffic , pedestrian and bike detours and/or  delays

• Show affected businesses

Additional Information

After receipt of the Special Event Permit Application, you may be contacted by affected City departments if additional information is needed or to discuss the specific plans to accommodate the Event and its impact upon the public generally.

Submission of Application for Permit

Submit the Special Event Permit Application to:

Mail or personal delivery:

City of Lake Oswego

Attn:  Finance Department/Special Events Permit

380 A Avenue

PO Box 369

Lake Oswego, Oregon 97034

OR

 

Submit Permit Application by PDF/Email:

• Print out the application, complete it, and SIGN IT;
• Scan signed application and applicable additional documents as PDF Adobe® document(s); and
• Submit the complete PDF document(s) and any attachments to the Finance Department - multiple documents require multiple emails.

 

Please submit the application at least 45 days before the Event.

Block Party Permit Application

What is a Block Party?

A "Block Party" is a gathering organized by residents of the neighborhood abutting the street to be closed, for their enjoyment.

Street Closure

If the Block Party will close or restrict a public street, the street closure requirements are:

• Street is a residential/local roadway*;
• Preferably a non-through street*;
• Closure must be for entire block;
• Must use City-provided barricades to block streets.
• Street closure limited to daylight hours only, and starting no earlier than 8am and ending no later than 10pm;

Permit Application Requirements

A Block Party requires a permit issued by the City. Additional documents may also be required:

• Abutting Neighbors Consent When block party is held in closed or restricted street, consent of abutting neighbors needed;
• Map of affected roadway;

• Oregon Liquor Control Commission (OLCC) Permit: If alcohol use is planned for your Special Event, submit OLCC permits with your application. [The City of Lake Oswego (local government as stated on the application) will process the first portion and then contact you to take the City-approved application to OLCC];
• Temporary Restaurant License & Food Handler Certificate: For any food service establishment in the street, public right-of-way, and City facility.

Additional Information

After receipt of the Block Party Permit Application, you may be contacted by affected City departments if additional information is needed or to discuss the specific plans to accommodate the Block Party and its impact upon the public generally.

Submission of Application for Permit

Submit the Block Party Permit Application to:

Mail or personal delivery:

City of Lake Oswego

Attn:  Finance Department/Special Events Permit

380 A Avenue

PO Box 369

Lake Oswego, Oregon 97034

OR

 

Submit Application by PDF/Email:

• Print out the application, complete it, and SIGN IT;
• Scan signed application and applicable additional documents as PDF Adobe® document(s); and
• Submit the complete PDF document(s) and any attachments to the Finance Department - multiple documents require multiple emails.

 

Please submit the application at least two weeks prior to the event.

Film/Photo Shoot Permit

Please click on Film/Photo Shoot Permit Application for more information and the permit application.

For more information regarding Special Permits, Block

Party Permits or Film/Photo Shoot Permits, contact:

Debbie Russell, Finance Department
503-635-0279