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Agenda - 05-15-2017 AGENDA n SUSTAINABILITY ADVISORY BOARD v .00m. Monday, May 15, 2017 �Rry oo. 6:30 p.m. — 8:30 p.m. Main Fire Station Conference Room, 300 B Avenue Contact: Jenny Slepian, Sustainability and Management Fellow, islet ian@ci.oswego.or.us, 503-635-0291 Also published on the internet at: www.ci.oswego.or.us/boc sab The meeting location is accessible to persons with disabilities.To request accommodations please contact the City Manager's Office 48 hours before the meeting. I. AGENDA 6:30 Call to Order and Roll Call Introductions of Staff and Board Members Announcements from Board and Staff Approval of March 20, 2017 meeting minutes Public Comment (comment on agenda items may be deferred to discussion of that item) 6:45 Regular Business(I-Information, C-Conversation/Discussion, D-Decision, R-Recommend to Council) A. Review Agenda Metzger 1 min. B. City Council Update Councilor Gudman 10 min. C. Climate Action Plan Update Slepian & Glazer 20 min. D. School Bond Update Courtney Clements 20 min. E. Police Station Charrette Report Soper/Friesen/Sack 15 min. II. ADJOURNMENT ATTACHMENTS Please note that all materials are sent electronically. Please review before meeting. • Draft minutes—03/20/2017 NEXT MEETING:JULY 17, 2017. Main Fire Station Conference Room, 300 B Ave., 6:30 to 8:30pm Eliot Metzger, Chair• Paul Soper,Vice Chair• Lisa Adatto • Richard Canaday• Karl Friesen •Stephanie Glazer•Sarah Hussion • Karthik Sreedhar,Youth •Jeff Gudman,Council Liaison 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us SUSTAINABILITY ADVISORY BOARD Vision of a Sustainable Lake Oswego A sustainable Lake Oswego is a community that meets the vital human needs of the present without compromising our ability to meet future needs. This requires consideration of both long-term and short- term effects on ecological, economic, and community systems. Operating sustainably means that we are leaving a legacy for the community of Lake Oswego and the planet. A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are enriched by a wide range of choices in transportation, housing, recreation, and culture. Our infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged. SAB Mission & Duties The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of- life sustainability of our community. The Sustainability Advisory Board shall: a. Advise and assist the City Council in efforts to make City operations more sustainable. The Sustainability Advisory Board is guided by the Sustainable City Principles embodied in the City's Sustainability Plan. b. Assist in the development of plans and policies to enhance the sustainability of the City as a whole. c. Educate and engage the public in efforts to make the community of Lake Oswego, including residents, businesses, and institutions, more sustainable. SAB Meeting Ground Rules We have agreed to abide by these ground rules to increase our meeting effectiveness. 1. Participate–everyone share "airtime" 2. Speak for yourself– use "I" language 3. Seek clarity: –ask clarifying questions – paraphrase what you hear others say –check out your hunches 4. Be respectful: – be on time –come prepared –turn off phones, pagers, and other devices –avoid interrupting others –don't use inflammatory labels &judgments 5. Have fun t Oso CITY OF LAKE OSWEGO _ Sustainability Advisory Board Minutes V mower ❑ °R E G March 20, 2017 Call to Order/Roll Call Chair Eliot Metzger called the March 20, 2017 meeting of the Sustainability Advisory Board (SAB)to order at 6:30 p.m. in the Conference Room of the Main Fire Station, 300 B Avenue, Lake Oswego, Oregon. Members Present: Lisa Adatto, Richard Canaday, Sarah Hussion, Eliot Metzger, Paul Soper, Bob Sack, Karthik Sreedhar, Councilor Jeff Gudman Members Excused/Absent Stephanie Glazer, Sharon Lumbantobing Staff: Jenny Slepian, Sustainability and Management Analyst;Jordan Wheeler, Deputy City Manager Public: Aaron Kaufman, Caitlin Cranley (Mackenzie), Elin Shepherd (Energy Trust), Duke Castle,Jan Castle Announcements from Board and Staff Lisa raised some concerns about what can be discussed when a quorum of members gather outside of official meetings.Jenny reminded the Board that any conversations related to Board business where a quorum of members are present are technically a public meeting. Approval of Minutes The Board unanimously approved the January 9, 2017 meeting minutes. Public Comment None Regular Business A. Review Agenda Chair Eliot Metzger reviewed the meeting agenda. B. City Council Update/City Council Goals Update Jeff Gudman passed around a handout about Metro's Climate Smart Strategy. Automatic Meter Reader will also start this year.The Council adopted an update to Transportation SDCs. It had not been updated in many years. For 2017-18, all SDCs will go towards new bikeways and pathways.The Council is looking at a Comp Plan update for Boones Ferry to allow Carnie Wilson to open her cheesecake shop. Upcoming joint meeting with Tigard for LOTWP.Tigard has asked to revisit how the partnership is governed. Council is looking at a road project on Country Club from Boones Ferry to the six way intersection. There will also be an extensive study session on Stafford. Metro is working with the County on bringing Stafford in as an urban reserve. Looking at a 5 party IGA for cities to have more control over what happens.The Council will also vote unanimously in support of the school bond measure. C. Police Station Design Jordan Wheeler gave a quick update on the proposed sustainability features of the new police station. The design team is looking at the Path to Net Zero with Energy Trust.The building will be 30-35,000 square feet, with below grade parking. It will incorporate space for the Arts Council and Booktique.The estimated price is$15 million and will be funded by urban renewal.The project will bring police and LOCOM into a seismically sound building.There will be an eco-charrette in late April.The building will make use of the High Performance Buildings Guidelines. Some potential features include: • A public plaza with rain gardens • EV Charging • Open floor plan with passive solar The Council is also looking at options for what to do with City Hall. Richard asked about the cost comparison between repairs vs new construction. Skin repairs alone would be $8 million. Probably$15 million for new construction, but what's under the skin is a mystery. Elfin Shepherd joined the meeting via phone. Elfin mentioned that the eco charrette in April will be funded by Energy Trust.They will also pay 90%of the cost for a solar feasibility study.They also offer incentives for the design document for lighting and mechanical systems, and offer incentives for the equipment. Duke asked if there was feasibility in doing Police and City Hall at the same time. Elfin said there are some design strategies for maximizing time and material usage.The Path to Net Zero program offers more money for each step of the way.The project makes a commitment to the Architecture 2030 program. Looks at decreasing the amount of energy used in buildings in 5 year increments, leading to net zero in 2030. Eliot asked how SAB could weigh in besides attending the charrette. Caitlin explained that after the charrette, SAB would meet the next month and decide what from the charrette they want to include. Eliot asked if there were any local projects where the charrette could be hosted. Elfin was not sure. Lisa asked about Path to Net Zero and whether it incorporates envelope design. Yes, it usually does. Eliot moved to vote on whether the board will encourage the Council to approve the path to net zero.The motion passes. Jordan recapped the date for the charrette.There will be a community visioning forum on April 6, 6pm. D. Deconstruction Bob Sack gave a presentation about deconstruction. In Lake Oswego, there is an average of one demolition every ten days.All mixed waste must go to a Metro recovery facility for disposal or recycling. It costs$100/ton to send waste to the landfill. Same cost to recycle it.A small grant program could minimize the difference in cost between deconstruction and full demolition. He also suggested requiring deconstruction for certain kinds of buildings, providing incentives in the permitting process for owners or buildings to deconstruct.The disadvantages of deconstruction are increased costs, enough available contractors,time delay to the project, increased costs that decrease affordability. Bob suggested wording for deconstruction in the demolition permit. Stephen Reichard from the Rebuilding Center then gave a presentation about what the Rebuilding Center does.The Rebuilding Center has been doing deconstructions since 2000.Will probably do 30- 35/year with the new Portland ordinance. Approximately 25%of all landfill debris is building materials. Each house deconstruction diverts about 20 tons of materials. By deconstructing, about$650 in savings are realized by avoiding tipping fees. Deconstruction generates 8-10 jobs per deconstruction. City of Lake Oswego Sustainability Advisory Board Minutes Page 2 of 3 January 9, 2017 In Portland, 51 houses have been deconstructed over 3 years, of 26 of those houses that were called "asbestos free"they found asbestos, which requires an asbestos abatement program. The Rebuilding Center deconstructs houses, collects donations, sells at 10-60%of retail to get materials out and room for new materials. Profits are reinvested into community. No agenda,just respond to community needs. Currently working with PPS STEAM program, PPS wood shop,work with Village Coalition (houseless villages) and host meetings etc. Donate about$50,000 of materials every year. The construction industry seems willing to come to the table and discuss this.Jeff advised that the Council looks at the rate structures each November and December. Stephen added that Portland has a deconstruction calculator for each house. Paul asked if the goal of reducing demos by 1/3 in Portland has happened. Stephen wasn't sure. E. 2017 SAB Goals Update Climate Plan: Eliot and Jenny updated that a task force should be set up by April.The group will be setting milestones by the next meeting. Aaron,the PSU intern, has already compiled a lot of info on action areas from other plans. Looking to have some proposals to Council by October or November. Schools: Sarah contacted Brent Paul at LOSD about getting energy and water usage numbers. Water bottle fillers at Hallinan went in, and they will be getting them at Oak Creek.They will be carrying out a waste audit on April 4. Plastics recycling(clam shells and plastic bags)will begin at the schools. EV Infrastructure: Lisa working on EVs. She went to talk to Drive Oregon. Looking at a group by of EVs, increasing charging infrastructure in LO, promoting workplace charging. Paul admitted to not doing his homework! Solar: Richard is working on developing an outreach strategy for energy savings and solar energy. He will be more deliberated about working with ETO trade allies and develop some materials for the farmers market. Adjournment Chair Eliot Metzger adjourned the meeting at 8:40 p.m. Respectfully submitted, Jenny Slepian Sustainability and Management Analyst City of Lake Oswego Sustainability Advisory Board Minutes Page 3 of 3 January 9, 2017