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Approved Minutes - 01-18-2017PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD MINUTES January 18, 2017 Co -Chair Bill Gordon called the meeting to order at 6:04p.m. at Palisades Present: Co -Chair Bill Gordon, Co -Chair Scott Bullard (6:38pm), Heidi Schrimsher'Mark Hoyt (arrived at 6:11pm), Chris Stewart (6:38pm), Tom Widden, Joe Buck, Council Liaison and Rhys Richmond, Youth Member Absent: Todd Van Rysselberghe, James Stupfel, Alternate Charles Aubin, Staff: Ivan Anderholm, Director of Parks & Recreation, Jan Wirtz, Superintendent of Parks & Recreation, Dina Balogh, Parks & Recreation Administrative Assistant, Jeff Munro, Superintendent of Parks Maintenance Guests: Bruce Powers, RLA, ASLA, Park Analyst/Project Manager Anne MacDonald, Engineering Storm Water Coordinator. Hallinan neighborhood representatives: Amy Paldi, Ginny McDonald, Dan Flowers, Donald Mettersdorff, Sarah Ellison, Cindy Ellison and Natalie Bennan. Jon LaMont City Councilor APPROVAL OF MINUTES The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously approved the minutes after one minor change from December 21, 2016. Citizen Comment Hallinan Heights neighborhood representatives presented a proposal to expand Hallinan Woods. The group launched a campaign asking the city to buy property adjacent to the public portion of Hallinan Woods because the property is currently slated for development. The Hallinan neighbors told the board that the recent development proposal would have a negative impact to the city park. The group is urging the City to step in and purchase the property and expand the park to create a Hallinan Nature Park. The nature park would encompass the entire woods. Joe Buck asked for direction from the board regarding Hallinan Woods. Metro suggested creating an easement around the protected land portion of the proposed property. CITY COUNCIL UPDATE Joe Buck City Councilor last meeting as Council Liaison to the board. Jon LaMont is the new Parks board Council Liaison. (Correction: Skip O'Neill is the new Council Liaison to the board). City Council Goal Setting Retreat Saturday, January 14 at 8:30am. Discussed Council Goals for 2017 and beyond and reviewed City Council Policies. 2017 City Council Goals: Continue to Improve the condition of streets pavement conditions, continue to work on a Willamette Shoreline Trail, groundbreaking for police station, Work with the Lake Oswego School District to explore ways to partner on community facilities, including such areas as a community pool and a recreation center, complete an agreement for redevelopment of the North Anchor properties, Groundbreaking for major improvements to Boones Ferry Road in Lake Grove. Complete all remaining downtown Urban Renewal projects by 2022. In conjunction with construction of the Police Station, replace the exterior and windows of City Hall. Possible changes to City Council monthly scheduled meetings: One day time and one evening meeting. Possible three meetings a month. REGULAR BUSINESS Municipal Storm Water permit renewal package: Anne MacDonald Engineering Storm Water Coordinator - Liaison to Tryon Cove/Creek Watershed Council. Corp. presented to the board the permit renewal process and the draft of the 2017 Proposed Storm Water Management Plan (SWMP). The draft is presented to Planning, SAP and Transportation, Public Works and PARKS board for information and discussion. The permit expires on March 1, the City will reapply to renew the permit. After the public review schedule is complete the Package will be completed and submitted to DEQ March 1. After the new permit has been issued the monitoring plan will be finalized. The final monitoring plan will reflect the new permit conditions. Monitoring plan to reflect new permit conditions. As part of the permit renewal process, the City of Lake Oswego reviewed their current (2012) Storm water Management Plan (SWMP) with respect to the need for updates and prepared an updated 2017 SWMP. The 2017 SWMP does not include substantive changes. The majority of changes are related to removing tasks that had a scheduled end date and have been completed. A summary of proposed changes to the 2012 SWMP is as follows: Global Changes and Public Involvement. Parks Integrated Pest Management & Chemical Use Report: Jeff Munro, Parks Maintenance Superintendent, presented the annual integrated Pest Management & Chemical use report. Annually the Parks Maintenance Division reviews and updates the Integrated Pest Management (IPM) document utilizing establishes best management practices. IPM is an effective and environmentally sensitive approach to pest management that relies on a combination of common-sense practices. IPM programs use current, comprehensive information on the life cycles of pests and their interaction with the environment. This information, in combination with available pest control methods, is used to manage pest damage by the most economical means, and with the least possible hazard to people, property, and the environment. The Parks Maintenance Division utilizes this best practice to thoughtfully control and eradicate noxious/invasive plant species that would otherwise out -compete native varieties. The treatment is to keep on top of mitigating weeds. They only spray if they have to. The IPM sets parameters of what chemicals are used. The IPM process first determines if a pest needs to be managed, and if so, how best to do it. Methods employed conform to recognized standards established and endorsed by state and federal regulatory agencies, state educational institutions, and organizations such as the Western Integrated Pest Management Center. The Parks Maintenance Division is responsible for maintaining many Park sites throughout the City. •627 acres of City of Lake Oswego Parks Property (Maintenance by Parks Staff and Contractors), •190 sites (including some right of ways and water properties) approximately 60 acres of City Beautification sites (Maintenance by Parks Staff and Contractors) Park Use Guidelines: City Park Amplified Sound — review: Ivan Anderholm, Director of Parks & Recreation asked the board to approve the recommended change in the Park Use Guidelines under City Park Amplified Sound. The proposed change is as follows: • Private events with amplified sound are only allowed on Fridays, Saturdays, and Sundays and may be scheduled no more than 2 times per month per park. * Modifications approved by PARKS Board. Parks, Recreation and Natural Resources Advisory Board Minutes January 18, 2017 Page 2 of 3 2017 Parks Board Goals update: Bill Gordon and Scott Bullard proposed that each member of the board focus and take ownership of each goal. Each goal will be managed by smaller groups within the board. Bill asked the board: • How involved does each member want to focus on a particular goal? • To develop a general strategy to achieve the goals. • What does the board think they can achieve now and in the future? Goal 4 - Heidi Schrimsher and James Stupfel will take the lead to focus on alternatives to further accelerate the strong momentum of Friends Groups in terms of both number of groups and the significant impact of their activities on LO's parks system. Goal 5 - Scott Bullard will take the lead working with the LO School Board regarding common efforts and objectives, explore partnering opportunities, enhance efficiencies and avoid redundancy Goal 6 - Explore and consider comprehensive alternatives for the Golf Course. Goal 7 - Increase recreation opportunities for pets. STAFF AND BOARD UPDATE • Proposal to approve off leashed dog parks. Off leashed dog parks would have posted rules. The goal is to identify geographical properties for off leash areas. The off leash areas would be seasonal parks. The plan would allow the fenced dog park to dry out. Set up possible trial sites to test use. • Ivan and Scott Bullard have met to discuss a property acquisition policy drafts. Ivan is researching property acquisitions policies. • IMBA Feasibility study draft will be sent to small group for comment. Will be brought before the board at a future meeting. • CIP Prioritization is due February 9, 2017 to engineering. Bruce Powers, Parks Analyst/Project Manager is working on this. • The 2017- 18 Budget is due February 10, 2017. Due to budget committee April 27. Will be brought to the board. • Had last Iron Mountain PAC meeting. • Woodmont Park: Bruce Powers is taking the lead on this project. He is reviewing the original PAC meeting schedule and tightening PAC roles. He is also looking at the schedule and process to tighten up and shorten the schedule and process. Ivan and Bruce are working with Planning and Sarah Selden regarding the PAC community involvement process. Bruce is working with MacKenzie to modify the scope of work and schedule. Traffic impact study has been added to the scope of work. • Bill thanked Joe Buck for being the PARKS Board Liaison. • Parks Board recruitment opens January 31, 2017. Advisory Board Actions: • PARKS BOARD propose to invite Friends groups to future meetings on behalf of Parks & Recreation. ADJOURNMENT The next scheduled meeting will be February 15, 2017, 6pm, Palisades. Co -Chair Bill Gordon adjourned the meeting at approximately 8:52PM Prepared by, Dina Balogh, Administrative Support Parks, Recreation and Natural Resources Advisory Board Minutes January 18, 2017 Page 3 of 3