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Approved Minutes - 03-15-2017 (c:( PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD .� 0 MINUTES V ___ O March 15, 2017 OREGOr� Co-Chair Bill Gordon called the meeting to order at 6:04p.m. at Palisades Present: Co-Chair Bill Gordon,James Stupfel, Heidi Schrimsher, Charles Aubin, Chris Stewart, Tom Widden,Skip O'Neill, Council Liaison Absent: Co-Chair Scott Bullard,Todd Van Rysselberghe, Mark Hoyt, Rhys Richmond,Youth Member Staff: Ivan Anderholm, Director of Parks & Recreation,Jan Wirtz, Superintendent of Parks & Recreation, Bruce Powers, Parks Analyst/Project Manager and Dina Balogh, Parks & Recreation Administrative Assistant,Jeff Munro, Parks Director Guests: Tom Mueller, Lake Oswego Golf Course Manager, Nancy Dahl, Parks Board applicant, Michael Klein, ORPA Director,Jim Fisher and Chris Huettemeyer. APPROVAL OF MINUTES The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously approved the minutes with one minor change from February 15, 2017. Citizen Comment • Jim Fisher, representative from the Hallinan neighborhood thanked the board for taking the time to tour Hallinan Natural Area on March 11 and speaking to neighbors during the visit. CITY COUNCIL UPDATE • The City Council will be meeting with the school district to discuss the School bond. • The Council will be discussing the needed repairs to City Hall.The funds for repairs would cover replacing windows and siding.The discussion will be on the agenda for the next few months. • Building a new police station. • Water project update—The project is moving from a construction relationship to a management relationship. The City of Tigard has approached the City of Lake Oswego proposing that the two cities create a water board. Current employees who manage the water department would move over to the new created water board. Lake Oswego would not lose water rights. • North Anchor update—Survey and renderings of the North Anchor is in progress. REGULAR BUSINESS Draft-Parks Capital Improvement Projects(CIP) Review: Ivan Anderholm presented the draft of the CIP list to the board.The Operating Capital Projects lists Parks projects in order of priority.The CIP top 3; Iron Mountain,Woodmont Park and Stevens Meadows are projected to be funded.The Cooks Butte seller has postponed the sale of the property. Iron Mountain. Number 10, Bryant Woods/Canal Acres/River Run could be re- prioritized. Ivan told the board that it is hard to know where to place a new Parks & Recreation facility on the list at this point. The board agreed that the indoor Recreational Facility should be a topic for discussion. Number 18, Swimming Pool facility could cost 12 million dollars anticipating that the school bond could cover the cost or partial cost of the pool. Number 20, Golf Course Master Plan and redevelopment is a topic of discussion for the best use of the facility. Sports groups will present the artificial turf need at East Waluga Park to the budget committee. East Waluga artificial turf project would take the field from baseball only to multiuse. Budget planning update/Parks Board role—Budget Committee scheduled meetings March 23 and April 27. Bill Gordon presented the Budget planning update. The next Budget Committee meeting is March 23. The Board discussed the various CIP projects including the larger projects in the operating repair/replace category, and also discussed which projects, if any, should be part of a funding request out of LO's general funds that might be presented at the upcoming Budget Committee meeting. The board concluded that the Hazelia returf as well as the Roehr pathway replacement projects were of immediate need for funding and completion within the next two years. It was decided to take a systematic approach by asking for half of the money this coming year and the second half over the second year. The Hazelia project is est.to cost a total of$650,000 (fund at$37k each year)while Roehr will cost $300k(fund at$150k each year). The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) unanimously approved the "Ask"to fund Hazelia turf replacement and Roehr pathway with a two year commitment from the Budget Committee. Heidi Schrimsher made a motion to approved and support requesting funds from the Budget Committee over two years. Charles Aubin seconded the motion.Tom Widden opposed. The motion was unanimously approved. Woodmont Park—PAC meeting update: Bruce Powers presented the Woodmont Park update-The first PAC meeting was scheduled on March 2. The PAC includes community representatives and Parks staff.The department and the PAC are working with consultant, Mackenzie Group on the Woodmont Park design.The schedule is broken into 4 phases, Phase 1 Site Analysis, Phase 2 Design Alternatives, Phase 3 Master Plan and Phase 4 Plan Approval.The next PAC meeting is April 5 and the first public outreach is scheduled for March 20. Hallinan Natural Area expansion: Bill Gordon—Jim Fisher thanked the board for touring the Hallinan Natural area in Citizen Comments. Five board members toured the property on Saturday, March 11.After the tour the group had a good discussion. With consideration that the owner/developer has not come back to discuss the sale of the property there are other projects that take priority over the purchase of the property. Board member James Stupfel asked ivan to help organize a meeting with Jessica Numanoglu Lake Oswego Planning Manager,to get advise on the next steps and the best approach how the neighborhood could move forward.The goal of the neighborhood is the acquisition of the property. Golf Course project update: Ivan Anderholm—A tour is scheduled to look at other golf operations in the city. Working on setting up three different alternatives that still have golf focused use of the facility.The alternatives will be determined by taking the neighborhood into consideration.The department will look at operational models to bring down the cost of operating the golf course and balance efficiencies'. Parks, Recreation and Natural Resources Advisory Board Minutes March 15, 2017 Page 2 of 3 Parks Board Goal update: Bill Gordon—Park tours Saturday April 15 and Saturday May 6.Tour the obscure park lands. Purchase and sale opportunities. Tour parks where big CIP are planned. Would like to invite City councilors. 9 to noon. STAFF AND BOARD UPDATE • Oregon Iron Jubilee—Oregon preservation society. Parks& Recreation is offering in kind support and guidance where to get funding for the event. • Hazelia Agri-Cultural Heritage Trail Group—approved final panels. Organizing a grand opening of northern Stafford area agriculture and the Native American history in the area. • Trail counters are in.The trail counters are funded by a grant through metro.There are 3 permanent counters and 6 mobile counters.The 3 permanent trail counters are placed at Stafford, iron Mt. and GRP. • Off Leash Area (OLA): Pilot program at Pilkington, West Waluga Park,Southwood Park and MacNary Park.The OLA pilot program will run from March 15 to September 15, 6am to 10pm daily.The department is looking at the quarry at Waluga Park as well as other properties as possible OLA's.Want to see the response and how people are using the OLA. • Ivan proposed a possible change to the board meeting time. Discuss change at next meeting. • GRP Lights project: Inclement weather has postponed the project.Transformer placement to be determined based on weather conditions. • Owner transferred Stonebridge property to another entity. Advisory Board Actions: • PARKS BOARD propose to invite Friends groups to future meetings on behalf of Parks& Recreation. ADJOURNMENT The next scheduled meeting will be April 19,2017,6pm, Palisades. Co-Chair Bill Gordon adjourned the meeting at approximately 8:09 PM Prepared by, Dina Balogh,Administrative Support Parks, Recreation and Natural Resources Advisory Board Minutes March 15, 2017 Page 3 of 3