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Approved Minutes - 04-19-2017PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD MINUTES April 19, 2017 Co -Chair Bill Gordon called the meeting to order at 6:08p.m. at Palisades Present: Co -Chair Bill Gordon, Co -Chair Scott Bullard, James Stupfel, Heidi Schrimsher, Charles Aubin, Todd Van Rysselberghe, Mark Hoyt (arrived at 7:40), Absent: Chris Stewart, Tom Widden, Rhys Richmond, Youth Member, Skip O'Neill, Council Liaison Staff: Ivan Anderholm, Director of Parks & Recreation, Jan Wirtz, Superintendent of Parks & Recreation, Bruce Powers, Parks Analyst/Project Manager, and Dina Balogh, Parks & Recreation Administrative Assistant Guests: Sarah Ellison, Donald Mattersdorff and 30 Hallinan Heights Neighborhood citizens. APPROVAL OF MINUTES The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously approved the corrected minutes from March 15, 2017. Citizen Comment None CITY COUNCIL UPDATE None REGULAR BUSINESS Hallinan Woods Update: Bill Gordon welcomed the Hallinan Heights neighbors in attendance. Over 30 neighbors attended the board meeting to show their unified support in favor of the purchase of the Yates property. The neighbors mailed over 800 post cards to board members and the City Council. Over 400 LO residents signed a petition. The Hallinan Woods neighbors have presented their request at the last three Parks Board meetings. The board is familiar with the project and request. Sarah Ellison and Donald Mattersdorff requested to speak on behalf of the neighborhood. Following the presentations the board and staff will discuss the proposal. The board will ask for a motion and vote tonight. Sarah thanked the board for allowing her to speak and consider the proposal. She told the board that there are only 12 acres of parkland in a half mile radius to the neighborhood. Including Hallinan woods. The Yates property is a perfect opportunity to increase parkland access to the neighborhood. Hallinan is a densely populated neighborhood. The Watershed Council supports the expansion of the natural area. The Hallinan neighborhood told the board that the purchase meets the criteria in the Parks Plan 2025 and SDC methodology. Parks Plan 2025 identifies the need to prioritize park land within half a mile of high density housing. The park meets this criteria. Sarah told the board that the Hallinan neighborhood believes funding is within reach by re -prioritizing previously approved SDC funded projects and again asking the Budget Committee for a top priority allocation of General Fund dollars. She felt that the Parks Board's support was important since several City Councilors had said that the Board's guidance on the project would be impactful. Donald thanked the board for allowing him to speak. He mentioned several forward thinking park land examples (Oregon beach bill and NY Central Park) and requested that the Board follow that forward thinking process with this request. Other Hallinan Woods supporters also briefly spoke in support of the purchase. After the Hallinan group's presentations the Board deliberated and made a motion to vote on the Yates property purchase. The Parks board collectively discussed the request to acquire the property. The main Issues discussed were the issues evaluating the property from the pre -app meeting and the delineated space on the property that is not developable. There is not a viable development plan. The lots that are proposed are substandard. Working with planning it has been noted that access to the lots is complicated. All agreed that the development of the property will impact the neighborhood. The City did support restoration of the property through the Watershed Council. The restoration was funded with City funds because the property is contiguous to City property. Looking at the Hallinan property there is reason to believe 7/10 is contiguous to city property already protected. Regarding funding, moving the acquisition of the property onto the SDC list is very problematic. The Board noted that SDC funds have been fully allocated to approved projects — two in process (Woodmont and Iron Mt) and one yet to begin (Rassekh). The exact cost of these projects and the re -prioritization of the entire list will be done by the Dept and Board later in 2017. Regarding a General Fund request, the Board noted its current request of the Budget Committee to fund the re -turfing of Hazelia Field and replacement of the badly deteriorated Roehr pathway. Because of the scarcity of un -allocated general funds, the Hallinan Woods project would compete with that request. Plus, the Board also noted that there are a number of other high priority repair/replace projects that will require general funding in upcoming years. Stated in past meetings there is not a viable development proposal from the pre -app. The evaluation of the property is an issue in regards to the property delineation. There is not a viable plan to develop the property from the property owner. Until there is a viable subdivision design it is hard to evaluate. The process and eligibility methodology was discussed. The board discussed putting the Yates property on the CIP without priority at this time. The board agrees that the prioritized projects on the CIP list need to be taken care of before acquiring new properties to maintain. The first priority is number 1 is maintenance, number 2 safety. Acquisition is last if funds are available. SDC and CIP prioritized projects come before acquiring new property unless the project is exceptional. The board discussed the lack of involvement by the owner in the discussion and it was noted that moving to support the purchase of the property prior to determining land use entitlement is premature and sends the wrong message to the owner and lessens the City's, or its designee, ability to negotiate a fair value should acquisition discussions take place. Parks, Recreation and Natural Resources Advisory Board Minutes April 19, 2017 Page 2 of 4 Board Co -Chair Scott Bullard made a motion to not support the request for the City to allocate fiscal 2017/2018 general fund monies for the purchase of the private two acres adjacent to Hallinan Woods. Further, Mr. Bullard also moved that this potential purchase be included in the list of Park's CIP projects but without priority at this time. Heidi Schrimsher seconded the motion. All Parks Board members voted in favor of the motion except James Stupfel who opposed. CIP Prioritization and Budget Update. The CIP list was approved as discussed at the last meeting. Ivan finalized the list after meeting with board members to discuss agreement of prioritized projects. The prioritized list was submitted to the Budget Committee. The unfunded portion is fluid until the projects are funded. The opportunity could present itself to move CIP projects. If funds become available the board supports the consideration to fund installing artificial turf at East Waluga. East Waluga could move up to number 3 on the priority list. Approx $200,000 would be paid from SDC funds and the remainder sourced primarily from the general fund with perhaps a small amount coming from the youth sports group. The department will be evaluating projects on the CIP list. The Dept will look at project cost estimates to fine tune their accuracy. The larger projects may be divided into smaller projects especially the projects that are lower on the priority list. Several golf course concepts were briefly discussed. Ivan will formally present a range of potential concepts to both the Parks Board and City Council in May/June. The board discussed prioritizing Natural Resources habitat restoration projects. The projects discussed included Iron Mountain. Parks Tour Update: The tour started at Palisades. The tour was attended by Parks board members, 3 council members and one new board member. The board and council members on the tour visited Roehr pathway, Tryon Cove, Woodmont Park, Tennis Center, East Waluga (turfing project and also the quarry area, folks liked the idea that it would be a good location for a dog park), and the 4.79 acres of Stevens property. The Last stop was the Municipal Golf course. The attendees took a walk around the course and talked about the concept. Second scheduled tour will be a time to look at surplus City owned properties. The possible tour agenda may include Luscher, Canal acres, Bryant Woods, River Run and Sunny Slope. STAFF AND BOARD UPDATE: • Ivan recognizes the service of Todd V. Todd thanks the board and staff. The board and staff thanked Todd for his service. Todd was invited to the LO Volunteer Concert Labor weekend. • Scott talked about the new board members and alternates. Bill Gordon, Brittany Weiler, Kimberlie Peeler. Alternates: Brian Gullen and Ken Ackerman. • Luscher Ag plan is complete. Bruce Powers will email a digital copy to the board. Woodmont Park — completed two PAC meetings and one outreach meeting. Survey was out for a week. Bruce will analyze the results with staff and then present to Mackenzie. The consultant will make some revisions for review and then present the design at the May 22 Public Outreach meeting. Parks, Recreation and Natural Resources Advisory Board Minutes April 19, 2017 Page 3 of 4 • The annual report is complete. The report is a comprehensive snap shot of Parks & Recreation and community services. • The City manager met with the school district superintendent. The school district is not interested in selling the Palisades property or extending the lease to the City. The current lease ends August 2018. There is a clause to extend the lease another year. The lease cost will go up with an extension. The extension does not address a long term solution. Palisades as a permanent recreation facility has been taken off of the table. The department and the City will pursue other opportunities that may involve the golf course. City Hall did make a decision to tear down and build a new City hall. There will not be office space for Parks & Recreation. • James Stupfel pointed out a need to include more Natural Resource discussions added to the Parks board agenda. Planning updates in development. The backyard habitat program will be added to the next agenda. • Parks Summer registration one day revenue total was $85,000. Camps registration total revenue was $65,000. Advisory Board Actions: • PARKS BOARD propose to invite Friends groups to future meetings on behalf of Parks & Recreation. ADJOURNMENT The next scheduled meeting will be May 17, 2017, 6pm, Palisades. Co -Chair Bill Gordon adjourned the meeting at approximately 8:30PM Prepared by, Dina Balogh, Administrative Support Parks, Recreation and Natural Resources Advisory Board Minutes April 19, 2017 Page 4 of 4