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Approved Minutes - 11-08-2017 PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD J O MINUTES November 8, 2017, 2017 OREGO,, Co-Chair Scott Bullard called the meeting to order at 4:00p.m. at Palisades. Present: Co-Chair Scott Bullard, Co-Chair Bill Gordon,James Stupfel,Tom Widden, Heidi Schrimsher, Kimberlie Peeler, Brittany Weiler(arrived 4:10, left 5:55), Sabrina Safari, Youth Member, Brian Gullen,Alternate Absent: Charles Aubin, Mark Hoyt, Skip O'Neill, Council Liaison, Staff: Ivan Anderholm, Director of Parks & Recreation,Jeff Munro, Park/Natural Area/Golf Maintenance Superintendent, Megan Big John, Natural Areas &Athletic Fields Crew Leader and Dina Balogh, Parks & Recreation Administrative Assistant Guests: LO Resident, Darryl Boom, Dave Becket and Steve Dodds, Golf Advisory Committee APPROVAL OF MINUTES The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously approved the minutes from October 18, 2017. Citizen Comment: LO Resident, Darryl Boom encouraged the board to recommend maintaining and not selling the LO Municipal Golf course. Dave Beckett—Golf Advisory Committee: Advised the board to recommend to City Council prioritizing bringing the golf course back into shape and putting money back into the course. Steve Dodds—Golf Advisory Committee: Gave a brief history of the course and accounting. Not against making the property more viable. Would like to see the City promote the course and maintain it. CITY COUNCIL UPDATE: None REGULAR BUSINESS Golf Course/Recreation Center Feasibility Study Update: Ivan Anderholm presented the Golf Course Feasibility Study update to the board. The department is working with an Architect who specializes in golf course design.The feasibility study addresses the course feasibility for a Recreation Center. The study is looking at programing space and the feasibility of the space setting for a great golf experience too. Ivan gave the board a quick overview of the architect's preliminary office and programing space descriptions and modifications. The study will be ready to present to the Parks Board at the December 13 meeting and City Council at the December 19 work session. Habitat Enhancement Program Update: Megan Big John presented the HEP update to the board. The Habitat Enhancement Program was funded by City Council in 2014-2015 providing$250,000 to continue restoration efforts started by the Invasive Removal Program in 2011.This program was created to help meet needs from Metro regarding Sensitive Lands. Currently there are 4 project types that are supported by the program. Restoration efforts on City owned properties. Grant Program to support restoration work on private property. Matching Grant funds received by Metro Nature in the Neighborhood. Plants for Friends Group work parties. With roll over HEP funds from the year before the department was able to complete$283,706.95 of the $313,793.50 budget available. Some projects were scaled back due to extreme winter weather, limited time and contractor availability.All in all a lot of work was completed to continue the restoration of our park lands. Restoration on City owned properties: Total acres 162.22, 18 parks (Details attached). Over the fall and winter months contracted crews did their best to work around the multiple storm events. Work included spot treatment of invasive species on the ground, air-gapping of vines on trees, invasive tree treatment, planting and seeding. 97,504 native bare root plants, sword ferns and perennial plugs were installed on 12 sites.Three additional sites received treatment this year including: Cornell Corridor, Rohr Natural Area and expansion of Freepons Park.With tremendous help from volunteers these site were prepped for treatment by air-gapping most of the trees before the contractors arrived. Private Property Grants: Grants are offered annually to organizations who are restoring private properties in Lake Oswego near stream corridors.This program is managed by Engineering with support from Parks and Recreation staff. Grants help to meet the requirements set by Metro for Sensitive Lands.This year Oswego Watershed Council proposed the following work and received $28,154: • Work Projects: 1. Hallinan Creek Expansion, 1051 Gans Street (30,000 square feet).This property connects to Hallinan natural area. 2. Boutwell Creek Expansion, 910 Fairwary Road (4,500 square feet). 3. Springbrook Creek Expansion, 14700 Boone's Ferry Road (20,000 square feet).This property connects to Hope Community Church where the project began the previous year. Work expanded toward the City owned natural space. Metro Nature in the Neighborhood Grant: In 2015 a $45,000 grant was received from the Metro Nature in the Neighborhood Grant Program.The grant is funded for 3 years.The project sites include River Run, Bryant Woods and Canal Acres.After months of planning with help from grant partners the city hosted two planting work parties at River Run Park. In February, City staff helped facilitate an education class and tree planting with Adelante Mujeres students from Hillsboro.An education presentation from Friends of Trees taught students why we protect our natural areas, steps to restore the River Run site and career opportunities available in the industry.After the presentation the students participated in planting a tree. A few days later the students along with their families were bused to River Run Park to plant native species. Ash Creek Forest Management spent the summer prepping the site for the event. Friends of Trees demonstrated how to plant the bare root native plants. 400 bare root plants donated by Clean Water Services were planted in Parks, Recreation and Natural Resources Advisory Board Minutes November 8, 2017 Page 2 of 4 2 hours by the 22 volunteers. Later in February City staff along with Friends of Tree's hosted a second planting for the community at River Run Park. Friends of Trees demonstrated why and how we plant native plants. Over a 3 hour period 50 volunteers planted 1400 native bare root plants donated by Clean Water Services.Volunteers were comprised of neighbors who lived near the park, Boys Scout Troops and other supporters of Friends of Trees. Work has continued in Bryant Woods and Canal Acres as well. Follow up treatment occurred on both sites and 21,316 native bare root plants and plugs installed. Plants for Friends Groups Friends Group Volunteers were able to install 2,610 gallon containers during their work parties.The volunteers are thankful to have the support of the program! CIP Update: Ivan Anderholm presented the CIP update to the board.The subcommittee meeting was not convened prior to the board meeting. He will go over the numbers with the subcommittee when they meet. Some numbers have changed. GRP, golf course and Luscher farm. Ivan and Bruce Powers are working on tracking down GRP cost estimates. Only a single cost estimate has been found for phases 5 thru 9 before taking out projects using CIP's, only accounts for 1.6 million of the park portion. Originally before cost escalation the department is at 7.6 million. Only document found shows about 3 million. Still searching for documentation showing another 4 million in cost estimating and what is included in the master plan. CIP list is a hold over until the subcommittee meets. SDC funded projects: Additional cost for Iron Mt. Boring testing has found contaminated soil from the 1996 flood. There will be escalated cost on design and construction. A management site plan of the contaminated soil will be required. Total budget is 3million. Received a $403,000 grant. Iron Mt. is 50% eligible for SDC funding. The stream restoration is a separate project and will be paid for with SDC's, HEP and general fund dollars. There will be a gap in funding. The department will be working to identify funds to complete the project. The budget for Woodmont came down from 3.3 million to 2.4 million. The subcommittee will meet before the holidays. Ivan will bring the subcommittee budget recommendations to the full board so that everyone is on the same page. When Ivan presents the department budget document to the budget committee he can then justify the board's recommendations to the budget committee. City Property Disposition Tour and Policy Update: Ivan will present a property disposition report at the next Parks Board meeting.The board will be asked for a recommendation action to take to the City Council. Kruse Property: Small piece of property adjacent to Yakama. Mary Joe Avery would like to move forward with the purchase.The dollars will come back to Parks& Recreation. The Parks board will make the decision how the money will be used. Parks, Recreation and Natural Resources Advisory Board Minutes November 8, 2017 Page 3 of 4 STAFF AND BOARD UPDATE: • Ivan met with the School District.There is Division on the school board regarding a new school district pool. • School district projects: Lakeridge Jr High and Oakcreek elementary remodel.There will be movement of students. Palisades will come into play moving students. • Water on George Rogers Park tennis courts from road construction run off. Cracking and freezing from the winter will cause more damage to the tennis courts. ADJOURNMENT The next scheduled meeting will be December 13,2017 at Maintenance Center, 17601 Pilkington Rd. Co-Chair Scott Bullard adjourned the meeting at approximately 6:10PM Prepared by, Dina Balogh, Administrative Support Parks, Recreation and Natural Resources Advisory Board Minutes November 8, 2017 Page 4 of 4