Approved Minutes - 2018-10-17
PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD
MINUTES
October 17, 2018
Co-Chair Bill Gordon called the meeting to order at 4:05 p.m., at Maintenance Center.
Present: Co-Chair Bill Gordon, Co-Chair Scott Bullard (by conference call), Natalie Bennon,
Brian Gullen, Brittany Weiler, Amy Waterbury, Heidi Schrimsher (by conference call,
left at 5pm), Mark Silen, Alternate, Mayor Kent Studebaker, Council Liaison, and,
Youth Member’s Mariana Wahab and Cameron Iizuka
Absent: Tom Widden, Doug McKean
Staff: Ivan Anderholm, Director of Parks & Recreation, Jan Wirtz, Recreation
Superintendent, Jeff Munro, Parks Superintendent, Megan Big John, Parks & Natural
Areas Crew Leader, and Dina Balogh, Parks & Recreation Administrative Assistant
Guests:
Coalition for Hallinan Woods Nature Park members and supporters: Paul Shearer, Donald
Mattersdorff, Sarah Ellison, Barbara Fisher, Mat Nelson, and Bridget Clark.
APPROVAL OF MINUTES
The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously
approved the minutes from September 19, 2018.
Citizen Comment:
Coalition supporters for Hallinan Woods Nature Park: Paul Shearer, Donald Mattersdorff, Sarah Ellison,
Barbara Fisher, Mat Nelson, and Bridget Clark delayed commentary in order to participate in the
discussion of the Hallinan Natural Area/Development Review Commission update.
CITY COUNCIL UPDATE:
NA
REGULAR BUSINESS
Hallinan Natural Area/Development Review Commission Update:
Citizen Comment deferred to agenda item:
Barbara Fisher, Bridget Clark and Paul Shearer briefly spoke in support of the purchase of
Hallinan woods.
Donald Mattersdorff told the board that he would donate $10,000 towards the purchase of the
Yates property. He supports the recommendation to purchase the property.
Sarah Ellison, Coalition for Hallinan Woods Nature Park member, presented a brief overview of
the background regarding the neighborhood’s goals and desire to purchase the Yates property
over the last 6 years. The Coalition is requesting the Board present a recommendation to the
City Council to offer $1.8 million to the Yates Street property owner. The Coalition believes the
offer is within the fair market value of the property. Sarah read a letter from the Oswego Lake
Watershed Council encouraging the City to take advantage of the opportunity to purchase the
property.
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October 17, 2018 Page 2 of 3
Ivan Anderholm told the Board that the property owner informed him the development costs are
expected to be 300K-350K. In a follow-up conversation with the City Manager, Ivan told him that he had
made an offer of 800k to the property owner, which is based on the Parks Board CIP meeting June 1,
2018. The original offer was 400k from SDC’s, and the balance would presumably come from Parks &
Recreation contingency funds. Mr. Anderholm, to date, has not received any information from the
property owner. On September 17, 2018, the Development Review Commission held a public hearing
and tentatively approved the application with conditions. A special meeting to review and approve the
findings was held on September 24. The City received a Notice of Intent to Appeal, filed by Donald
Mattersdorff and Christian Huettemeyer. City Council will hear the appeal at the October 23 City Council
meeting.
Natalie Bennon shared a PowerPoint presentation highlighting Hallinan Woods. At the Parks Board CIP
meeting on June 1, 2018, Board members discussed and prioritized projects on the CIP list. The Board
voted and placed the Hallinan Woods as #5 on the CIP list. Natalie told the Board the cost of the
property is within SDC Methodology guidelines, and that the property is within Parks Plan 2025 habitat
cluster, and regional walking path. Five neighborhood associations, LOSD, and PTO endorse the
purchase of the property. The neighborhood Friends group, Watershed Council, and Neighborhood
Association are willing to fund, do remediation and maintenance of the property. Neighborhood
fundraising has raised $50K, and $900K can be obtained from SDC’s. The remainder needed is $1.35M,
which can come from future land acquisition bond renewal. That would necessitate moving budget
figures around, since bond funds are not available yet.
Ivan reminded the Board, the CIP items are not funded projects, and until funding is approved the items
will remain on the list. Acquisition of, properties is eligible for SDC funds at 50%.
Current projects approved for funding are East Waluga turf project, Iron Mt, Woodmont, Rassehk, and
Roehr pathway improvements.
Brittany asked if there is a one-time tax benefit for the owner, and if Parks & Recreation would benefit
from using the house on the property? Ivan said he was unable to comment as he has not seen the
structure. Natalie told the Board that the neighborhood is raising funds to demolish the house on the
property.
Natalie made a motion recommending the City Council make an offer of $1.8M to the owner of the
Hallinan Woods Yates property without affecting current, funded parks projects. Brian seconded the
motion. A roll call vote was held, and the motion passed, with Natalie Bennon, Brian Gullen, Amy
Waterbury and Youth Members, Mariana Wahab and Cameron Iizuka voting ‘yes’. Bill Gordon,
Brittany Weiler, Heidi Schrimsher and Scott Bullard voted ‘no’.
(5-4)
The Board discussed the motion. Ivan answered Board questions, and told the Board how contingency
funds are allocated and spent, and that contingency funds are used for maintenance projects under
100K.
Bill told the Board that the department brought some projects (a year and half ago) to the Budget
Committee for approval. Currently approved projects are East Waluga turf project, Iron Mt, Woodmont,
Raseek and Roehr pathway improvements.
Note:
On April 19, 2017, the Coalition for Hallinan Woods Park members spoke to the Parks Board. The Parks
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October 17, 2018 Page 3 of 3
Board made a motion to not support the request for the City to allocate fiscal 2017/2018 general fund
monies for the purchase of the private two acres adjacent to Hallinan Woods. The Board moved that the
potential purchase be included in the list of Park’s CIP projects, but without priority.
Bond Renewal/Recreation Center Update:
Ivan Anderholm informed the Board that Riley Research Associates has been hired to create and draft a
community survey. The Community Perception Survey will determine community support for renewal
of Parks Bonds. The draft survey has been sent to the Mayor and City Council members for review. Ivan
will go before the City Council on November 6, seeking approval of the Community Perception Survey.
Once approved by the City Council, Ivan will meet with Riley Research Associates to finalize the survey.
The survey will be conducted by phone and online. Anyone will be able to access the online survey.
Phone calls to residents will be conducted in evening and daytime blocks. Typical responses are
approximately 400.
Recreation Center RFP update:
Upon approval Council will proceed with additional studies. The RFP has been posted. The department
is seeking architectural and engineering services to prepare design development documents to 30%
level.
The intent of the Request for Proposals is to secure a professional architect and engineering consultant
to lead the preparation of 30% design development documents for a Recreation Center. The scope of
services includes; design development, preliminary engineering documents, and preliminary cost
estimates for the concepts developed in the preliminary design process. The consultant will work with
City staff and a Public Advisory Committee (PAC) to develop the final 30% design development
documents. The deadline for submission of proposals is November 7.
The RFP has been posted for 30% development. Nov 7 is the deadline. A deadline will be set to
interview finalist.
Invasive Management:
Megan Big John presented the invasive management report to the board. The Invasive Removal
Program started in the winter of 2011 with a funding base of $70,000. The goal was to remove English
Ivy from our natural areas. Since 2011, restoration of 13 parks has been initiated under this program.
Along with English Ivy, other invasive species have been targeted, such as Himalayan
Blackberry, Clematis, Garlic Mustard, Japanese Knot Weed, Field Bindweed, English Hawthorne, Laurel,
Holy, Herb Robert, Shiny Leaf Geranium, Lesse Celadine, Canada Thistle and others as they appear.
This year the program focused on the three parks listed above. During the winter, spot treatments
targeted primarily ivy, blackberry and weedy tree species. Ferns were collected and replanted where
few natives inhabited. Over the past few years Herb Robert has continued to find its way of reappearing
in many of our forested areas. The restoration community is changing its tolerance for “Stinky Bob”, as
it is not a strong competitor with established native shrubs. It can, however compete with naturalizing
seedlings to get established. The industry as a whole is actively searching for ways to increase the
spread of lower growing natives to dominate the bare ground. Many of these plants can be slow to
germinate, and due to the high cost for rooted plants, it is best spread by seed. Ash Creek Forest
Management approached us requesting a trial of small bare root Mahonia repens in mass plantings to
see if they can out compete. Time will tell!
Work in the spring included spot treatments and hand removal. Our contractor removed ivy by hand, as
well as Garlic Mustard that was still growing in and around the natives. This approach was chosen over
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October 17, 2018 Page 4 of 3
aggressive treatments to avoid losing established natives.
2017‐2018 Invasive Removal Program Budget and Task List
Working Year in Winter Sword Mahonia Spring
treatment
Property Acreage Spent restoration treatment Ferns Trial & Hand
pulling
Iron Mountain 35.32 $30,128.61 4 x x
Rassekh 8.5 $5,248.13 4 x 5,000 x
Springbrook 54 $37,126.86 4 x 6,000 10,000 x
Totals 97.82 $72,503.60 6,000 15,000
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October 17, 2018 Page 5 of 3
STAFF AND BOARD UPDATE:
School District Intergovernmental Agreement (IGA): Ivan met with Lake Oswego School
District (LOSD) to set priorities and goals. The meeting primarily focused on scheduling and
field accessibility. Ivan’s main concern in preparing for the meeting is that the Lakeridge Jr.
High construction staging will inhibit field user groups. He requested that the school district
not turn over the entire campus to the contractor. Ivan emphasized that fields need to remain
open. The school district has not discussed construction staging with the contractors.
Ivan and LOSD are working through the structure of what the new IGA will look like. There
will be portions of the IGA Ivan will bring before the board. Although we support the school
district, our primary mission is not to support school district athletics, but to allow access to as
many groups as possible. LOSD understands this will be part of the IGA changes.
ADJOURNMENT
The next scheduled meeting will be November 21, 2018, at the Maintenance Center
Co-Chair Bill Gordon adjourned the meeting at approximately 5:30 p.m.
Prepared by, Dina Balogh,
Administrative Support