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Agenda - 2015-12-21Mary Ratcliff, Co-Chair  Gary Hanifan, Co-Chair  Lisa Adatto  Richard Canaday  Priya Judge, Youth  Eliot Metzger  Sebastian Marin-Quiroz, Youth  Paul Soper  Sasha Wallinger  Jon Gustafson, Council Liaison 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us AGENDA SUSTAINABILITY ADVISORY BOARD Monday, December 21, 2015 6:00 p.m. – 8:30 p.m. Main Fire Station Conference Room, 300 B Avenue Contact: Jenny Slepian, Sustainability and Management Fellow, jslepian@ci.oswego.or.us, 503-635-0291 Also published on the internet at: www.ci.oswego.or.us/boc_sab The meeting location is accessible to persons with disabilities. To request accommodations please contact the City Manager’s Office 48 hours before the meeting. I. AGENDA 6:00 2016 Goals Workshop 6:30 Call to Order and Roll Call Introductions of Staff and Board Members Announcements from Board and Staff Approval of November 16, 2015 meeting minutes Public Comment (comment on agenda items may be deferred to discussion of that item) 6:45 Regular Business (I-Information, C-Conversation/Discussion, D-Decision, R-Recommend to Council) II. ADJOURNMENT ATTACHMENTS Please note that all materials are sent electronically. Please review before meeting. • Draft minutes – 11/16/2015 NEXT MEETING: December 21, 2015. Main Fire Station Conference Room, 300 B Ave., 6:30 to 8:30pm A. Review Agenda Hanifan/Ratcliff 1 min. I B. City Council Update Councilor Gustafson 5 min. I C. Solar Letter Approval All 5 min. D D. 2016 Goal Setting All 60 min. C, D SUSTAINABILITY ADVISORY BOARD Vision of a Sustainable Lake Oswego A sustainable Lake Oswego is a community that meets the vital human needs of the present without compromising our ability to meet future needs. This requires consideration of both long-term and short- term effects on ecological, economic, and community systems. Operating sustainably means that we are leaving a legacy for the community of Lake Oswego and the planet. A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are enriched by a wide range of choices in transportation, housing, recreation, and culture. Our infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged. SAB Mission & Duties The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of- life sustainability of our community. The Sustainability Advisory Board shall: a. Advise and assist the City Council in efforts to make City operations more sustainable. The Sustainability Advisory Board is guided by the Sustainable City Principles embodied in the City’s Sustainability Plan. b. Assist in the development of plans and policies to enhance the sustainability of the City as a whole. c. Educate and engage the public in efforts to make the community of Lake Oswego, including residents, businesses, and institutions, more sustainable. SAB Meeting Ground Rules We have agreed to abide by these ground rules to increase our meeting effectiveness. 1. Participate – everyone share “airtime” 2. Speak for yourself – use “I” language 3. Seek clarity: – ask clarifying questions – paraphrase what you hear others say – check out your hunches 4. Be respectful: – be on time – come prepared – turn off phones, pagers, and other devices – avoid interrupting others – don’t use inflammatory labels & judgments 5. Have fun CI T Y  OF  LA K E  OS W E G O  OP E R A T I O N S  CE N T E R PO T E N T I A L  SU S T A I N A B I L I T Y  EN H A N C E M E N T S DE C E M B E R  21 ,  20 1 5 IT E M P O T E N T I A L  EN H A N C E M E N T RO U G H  OR D E R  of   MA G N I T U D E   CO M M E N T S 1 S i n g l e  EV  Ch a r g i n g  St a t i o n 1 0 , 0 0 0 $                                 Co n d u i t  al r e a d y  fa c t o r e d  in t o  co n s t r u c t i o n  budget 2 Pu b l i c  Ed u c a t i o n  Si g n a g e  an d  Pr o g r a m  Di s p l a y i n g   Su s t a i n a b l e  Op t i o n s  Us e d  in  th e  Ne w  Fa c i l i t i e s 10 , 0 0 0 $                                   Pl a q u e s  to  di s p l a y  an d  te l l  th e  st o r y  of  sustainability  options   ut i l i z e d  fo r  th e  si t e . 3 R a i n w a t e r  Ha r v e s t i n g  fo r  Ir r i g a t i o n 2 5 , 0 0 0 $                                 Po s s i b l e  em e r g e n c y  us e  as  we l l 4R e ‐Us e  of  Ex i s t i n g  Co n c r e t e  an d  As p h a l t  Su r f a c e s 2 5 , 0 0 0 $                                 Gr i n d  an d  re ‐us e  ex i s t i n g  ma t e r i a l s  fo r  use  in  new  construction 5 S o l a r  He a t e d  Do m e s t i c  Wa t e r 2 5 , 0 0 0 $                                 6 S k y l i g h t s  / So l a t u b e s  to  In c r e a s e  Da y  Li g h t i n g  Le v e l s 2 5 , 0 0 0 $                                 7 P e r v i o u s  As p h a l t  Pa v i n g 5 0 , 0 0 0 $                                   Li m i t e d  to  ar e a s  wh e r e  di r t  an d  de b r i s  can  be  kept  off  the  surface   of  th e  as p h a l t . 8 G r e e n  Ro o f  Ar e a 5 0 , 0 0 0 $                                   Li m i t e d  to  ca n o p y  ar e a  at  Op s  Ce n t e r  entry  as  a  demonstration   pi e c e 9 I n c r e a s e  Ro o f  In s u l a t i o n  Le v e l s 5 0 , 0 0 0 $                                 Fo c u s e d  pr i m a r i l y  on  ro o f i n g  in s u l a t i o n  thickness 10 N i g h t  Fl u s h  Ca p a b l e  Ve n t i l a t i o n  Sy s t e m 5 0 , 0 0 0 $                                 Re q u i r e s  ad d i t i o n a l  fa n s ,  ve n t s ,  an d  sy s t e m  programming 11 L E E D  Si l v e r  Ce r t i f i c a t i o n 6 0 , 0 0 0 $                                 12 Ve h i c l e  St o r a g e  / Mo t o r  Po o l  Bu i l d i n g  to  Se i s m i c  Le v e l   Ca t e g o r y  4 90 , 0 0 0 $                                   St r u c t u r a l  / ME P  up g r a d e s  an d  fu l l  ti m e  3rd  party  observation 13 I n c r e a s e  Ex t e n t  of  Ph o t o v o l t a i c  Sy s t e m 1 3 5 , 0 0 0 $                             Do u b l i n g  th e  an t i c i p a t e d  nu m b e r  of  photovoltaic  panels 14 G e o t h e r m a l  Lo o p  Sy s t e m 2 0 0 , 0 0 0 $                             Cu r r e n t  so i l  co n d i t i o n s  ma y  no t  su p p o r t  this  type  of  use 15 C e n t r a l  Bo i l e r  Pl a n t 2 5 0 , 0 0 0 $                             CITY OF LAKE OSWEGO Sustainability Advisory Board Minutes November 16, 2015 Call to Order / Roll Call Co-chair Mary Ratcliff called the November 16, 2015 meeting of the Sustainability Advisory Board (SAB) to order at 6:30 p.m. in the Conference Room of the Main Fire Station, 300 B Avenue, Lake Oswego, Oregon. Members Present: Co-Chair Mary Ratcliff, Richard Canaday, Paul Soper, Karl Friesen, Sebastian Marin-Quiroz, Eliot Metzger, Lisa Adatto, Councilor Jon Gustafson Members Excused/Absent Gary Hanifan, Gabriel Key, Sasha Wallinger, Priya Judge Staff: Jenny Slepian, Sustainability and Management Fellow; Anthony Hooper, Support Services Supervisor Guest: Bobbie Wilson, Environment Oregon; Mark Wilson, Oakquest; Ted Labbe, Oakquest, Jaimie Lorenzini, City of Happy Valley; Vidya Kale, Transportation Advisory Board Announcements from Board and Staff Comments on the Stormwater Manual are due by next Monday. The Ops Center eco-charrette went well, with a lot of positive discussion over possible sustainability features. Approval of Minutes The Board unanimously approved the October 19, 2015 meeting minutes. Public Comment None. Regular Business A. Review Agenda Co-Chair Ratcliff reviewed the meeting agenda. B. City Council Update/City Council Goals Update The first meeting of the month included a public hearing to change the boundary of the Lake Grove Urban Renewal Area to include the old WEB. The next meeting will include a study session on sensitive lands and a hearing on the topic. Council had a team building exercise with the City Manager and an internal working session. Council goal setting will be coming up. Boards and Commissions goal setting in February. C. Oakscaping- Ted Labbe The white oak replanting effort started back in 2011 under a Regional Conservation Strategy. The ‘oakscaping’ work grew out of a gap in conservation efforts. The strategy called for a plan on how to conserve white oaks. The first part of the strategy was to create a map (OakQuest) with citizen science. City of Lake Oswego Sustainability Advisory Board Minutes November 16, 2015 Page 2 of 4 The second phase of the project includes workshops on how to conserve this resource through forest habitat stewardship. Ted Labbe provided the historical context of white oak in the Willamette Valley. Habitat loss through land use changes, changes in fire suppression, agriculture etc., resulted in a loss of white oak. Most of the Willamette Valley was dominated by mixed oak, but with fire suppression the domination has changed and is now dominated by Douglas Fir. White oak forests promote high levels of endemism. There are many species that you only find in oak forests and not anywhere else. Many tightly coupled relationships between vertebrates and plants. Historically, systems were maintained through managed fire regimes. The oakscaping program is working through Native American groups to re-establish social component of conservation. The word used to describe this is ‘KelipiCamas’, representing the return of Camas and fostering of greater stewardship The KelipiCamas project is led by PSU Indigenous Nations Studies. The project integrates stewardship with teaching, focusing on landowners in oak rich neighborhoods. The project is actively seeking groups of neighbors and landowners who are in oak rich neighborhoods to implement practices in yards to sustain resources and enhance understory habitat and corridors. The project is currently looking for 3 host sites. There will be 3 workshops for 3 sets of 15 homeowners each over 2016. There are planned out planting schemes/templates for individual yards. Using mapping to pinpoint outreach areas. Board members suggested getting in touch with neighborhood associations and Mountain Park HOA. Bobbi Wilson asked about engaging farmers to plant oak savanna plants. Starting in urban setting first, but will then move out to rural areas in Phase 2. Vidya asked why the project recommends White Oak- it’s the only native oak in the valley. D. Happy Valley Solarize Program- Jaimie Lorenzini Jaimie described the Happy Valley Solarize Program, using a slide presentation. The program was grant funded by NW Solar Communities to meet a goal of 60 solar installations. The partnerships included Installers, Educators, and Citizens. The city let Installers design their package for Happy Valley residents. Solar Oregon played the role of educator, creating a customized presentation. The City also partnered with citizens- homeowners who had positive experiences with solar and wanted to share. City defined “lower cost” and “certifiable”. Idea of the workshops was to go from inspiration to installation as quickly as possibly by allowing people to ask questions. Jon asked if the workshops were meant to be sign-up events. Jaimie replied that they were, but many people came just because they were interested and wanted to learn more about it. Used a variety of different methods to contact people, beyond social media and web searches. The City chose a data driven approach to see how the public was responding to efforts and program. There wasn’t any pushback from HOAs or any citizens. Only one installer did a lease, the others did straight out purchasing of the units. The Board asked about the upkeep and maintenance of solar panels, and Jaimie explained that the only upkeep they should need is an annual hosing off. Jon asked how they set up the program and why they had a number of installers instead of just one preferred vendor. Happy Valley wanted a variety of installers for customer protection- if one went under, there would be others who could still do the installation. Eliot asked about who takes over the lease if your installer goes bankrupt. Jaimie replied that the company who buys the installer will take over the lease. Eliot then asked if they only did residential, or commercial. Happy Valley only focused on residential. City of Lake Oswego Sustainability Advisory Board Minutes November 16, 2015 Page 3 of 4 Jaimie continued that the campaign was focused on education, not on sales pressure. The biggest expenditure was staff time. Mary asked if there was a project manager. Jaimie is project manager and all materials are on the website. Sebastian asked how they dealt with homes who couldn’t get solar due to roof angle, trees, etc. Jaimie explained that installers can sometimes artificially create the angles with the panel, or put it on a pole in the roof, or on the carport. Community solar is another option. E. Solar Letter Review Karl has been unable to work on the letter due to his eye surgery, but Richard is happy to help with the continuing edits. Richard was hoping that the letter would state that Environment Oregon had come to SAB with a proposal to start a Solarize program, complete with a recommendation, a needed budget, and a triple bottom line analysis. Mary stated that the point of the letter would be to ask Council to set a goal, and not ask for any specific funds because we don’t know what the funds would be for a Solarize program, which we are not ready to do at this moment. Richard asked who would be the project manager running the program. Jenny responded that she and Jordan Wheeler had spoken about it and felt that were it to become a City run program, funding would need to be allocated by the budget committee. However, if we did set a goal, we could try to work with the Council to get installation fees waived. The last time there was a Solarize program, there was a hired project manager that was shared with West Linn. Mary felt that the last program was successful, and would like to build on that program again, but that if we are going to ask for a Solarize program, we need to map out what that means before suggesting that to Council. Karl added that we could establish a nominal level of success such as expedited permitting and an installation goal, and then build upon that once there is buy-in. Charlie Fisher had suggested not going overboard, but taking small steps. Richard felt that “hooking them and then landing them later” does not seem like the best approach. Mary responded that we design the letter to encourage Lake Oswego to be a solar friendly community, and we are working to help advance solar in the community. The point of having Jaimie today was to see what the program would entail, and what we would need to do here in Lake Oswego. Mary would really like to see a Solarize program happen, but we just don’t have the staff resources to do it right now. Karl suggested that when it comes to funding, we may have to prioritize what we want- a LEED Gold building, or a Solarize program? Mary suggested we look more closely at grant funding, but for now we should focus on setting a goal and looking at the Code and then move on to putting the program together. Richard clarified that the letter we’ll say that we would like Council to adopt a goal of solar installed on 200 homes in 5 years, including the homes that already have solar. We already have solar on about 60 homes. Bobbi Wilson clarified that it does not have to be a Solarize program, but can be a tailored option that works well for this community and Council. Jon added that the letter does not have to be a standalone option. There can be additional feedback to Council and suggestions of how to meet that goal. Mary and Karl suggested that we may just end up focusing on outreach to homes that can have solar on them. F. 2016 Goal Setting Lisa explained the process for setting goals, starting with a review of this year. Jon pointed out that most boards and commissions are not nearly as detailed with their goals and to focus on what is actually achievable. The Board then reviewed each goal for progress: City of Lake Oswego Sustainability Advisory Board Minutes November 16, 2015 Page 4 of 4 Goal A1: Lisa to continue as part of the Iron Mountain Park Planning Process A2: Continue in 2016 A3: Almost finished A4: Continue in 2016 B1: Continue in 2016 B2: Discontinue in 2016 B3: Ongoing C1: Undecided whether to continue C2: Undecided C3: Continue in 2016 C4: Continue in 2016 C5: Continue in 2016 Adjournment Co-chair Ratcliff adjourned the meeting at 8:35 p.m. Respectfully submitted, Jenny Slepian Sustainability and Management Fellow 14 011111/11V U ILIL\ , t• HAPPY VALLEY,OR .., , EST.1965 . .,... • . .. .... , ,c, 1Z ., I ...' • /... 1: ' at• .- ,_ — 1 I 1 „ • ...• '1-'.--1-- I I ' AIM 111.., : ._. lk. .. - -4- ••.?".• •• • '''...---.4. ..:.-- .•''''''••is . -.. . /.11.1111.. ‘' .:.• ...... ..•./....7..4. ,.,. .7.,...-ii..-....„, ,...- ..., .—.....4.•AIL, -771!=a11.0m... 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' ' 4 r.i:;" ...- —. • • ' • - V. :4 ''Ill • . _ mipm. . :,. .. 1111.1111111111 -111--- About HV Solar •Citizen initiated •Grant funded ($10,000) by Northwest Solar Communities •Primarily educational outreach •Program continues through March, 2016 Goal: 60 solar installations Understanding The “Why” •Protect from rising energy costs •Environmental stewardship •Local economy/oil independence •Emergency resiliency •Increases home value Program Principles Traditional Model: Demand drives supply. Typically, a neighborhood forms a co-op and negotiates with a contractor to provide all solar installations at a reduced cost. HV Model: Supply drives demand. Preselected program partners based on objective criteria, then drive demand by changing market factors such as information access. Program Components Program Partners… Installers Educators Citizens Program Partners •Solar installers who provide a “certified lower cost” to Happy Valley residents. •“Lower cost” means an immediate savings for buyers at no up-front cost OR; an approximately five year “payback” period OR; result in a better than 10 percent ROI. •“Certifiable” means prices or financial benefits offered must be documented by the dealer as being unique to the Happy Valley Initiative. •Active in the last two years, must have good record as maintained by the Energy Trust, must meet tax credit requirements, and must sign a PSC with the City. Educational Programming Educational Programming Citizen Workshops •October 1 Workshop: ~ 28 Citizens •October 17 Workshop: ~ 33 Citizens Developer Forum •December 9 Forum Engaging the Community… Solar Home Tour •Six homes throughout HV •Each homeowner was partnered with a solar “technical expert” •Tour lasted 4 hours, tapered down after 2 •Scaled and modified easily Enhanced Participation City Council directed staff to: 1.Endorse letters of support for solar energy 2.Authorize a promotional video (later covered by grant) 3.Waive permit fees for solar In Context… •$1.3 million est. in FY 15/16 building permit fees. •60 installation=$8,415 in fees •0.65% Total Department Revenue Preliminary Data $10,000.00 Beginning balance (-$2,910.44)Mailer 1 (-$45.98)Workshops 1 & 2 $7,043.58 Q1 Remaining Funds* Quarter 1 Financials Community Response 60+ citizens attended workshops 50+ solar leads since July. ~ 30 leads occurred at workshops. ~10-15 occurred at a City festival. Inquiries from independent citizens, HOAs, and preliminary interest from some homebuilders. *Amending contract to allow for additional outreach. Questions? Visit our Solar Webpage at: www.happyvalleyor.gov Contact Program Manager: Jaimie Lorenzini 503.783.3823 jaimiel@happyvalleyor.gov Oak-Prairie Stewardship In Our Backyards Ted Labbe KelipiCamas Project Outreach November 2015 The Intertwine Alliance Oak-Prairie Work Group • 27 partner agencies, nonprofits – active since 2011 • Goals: – Develop regional oak map (OakQuest) – Foster habitat stewardship – Improve conservation outcomes – Grow partnerships – Mentor and train emerging Tribal leaders • Funding: Tualatin Soil and Water Conservation District Historical Context: Habitat Loss Reference: John Christy and Ed Alverson, 2011 1.3% 1.8% 14.4% Habitat Canopy Cover Fire Frequency Succession With Fire Exclusion Prairie* <5% Higher Savanna 5-25% Oak woodland 25-60% Mixed oak forest >60% Lower A Continuum of Habitats * Includes other herbaceous communities, depending on soils & hydrology: upland prairie, wet prairie, balds, vernal pools Biodiversity Photos: Institute for Applied Ecology, TNC, Rod Gilbert Biodiversity Cultural Context Photo Credits: Judy Bluehorse Skelton Solutions: Active Stewardship & Naturescaping in Support of Oak KelipiCamas Project – Chinook Wawa word for ‘return’ or ‘return to’ camas, a pivotal NW prairie first food – Led by PSU Indigenous Nations Studies – Integrates nature stewardship and learning in backyards and natural areas – Engages landowners in oak rich neighborhoods, natural area managers, Native American communities KelipiCamas Workshops on Naturescaping with Oak: Participant Selection & Community Building • High certainty that selected participants will: – Implement practices in their yards and become naturescaping ambassadors in the community – Collaborate on long-term management, learning, and community-building • Seeking: – clusters of neighbors and/or landowners close to park or natural area with oak habitats Naturescaping with Oak Workshops Schedule FALL 2015 • Conduct community outreach: north Clackamas County • Select a restoration project site and volunteer site stewards in oak rich neighborhoods WINTER 2015 • Develop landscape restoration designs and prepare sites for restoration SPRING through FALL 2016 • Conduct oak habitat restoration and management workshops Naturescaping with Oak Workshops Curricula Workshop #1: Early Feb 2016 • Oak/prairie in the NW: interconnected cultures & habitats • Existing conditions and restoration goals • Classroom and field trip Workshop #2: Early May 2016 • Weed control and site prep options • Planning, design, work timing, plant materials, tools • Hands-on work at project demonstration site Workshop #3: Sep/Oct 2016 • Site planting, seeding and establishment techniques • Succession, long-term monitoring and maintenance • Hands-on work at project demonstration site Naturescaping with Oak: Project Planning + Design Plan by GreenWorks PC + WMSWCD OakQuest Observations KelipiCamas Co-Benefits • Water conservation and drought resilience • Wildlife habitat • Carbon sequestration • Pollinator services • Property improvement • Neighborhood-scale habitat connectivity • Community engagement and learning • Leadership training for Native Americans Photo by Heidi Newsome NRCS Photo by Mace Vaughn How You Can Help • Spread the word • Show your interest in upcoming workshops & learning opportunities http://tinyurl.com/oakscaping-workshop • Practice oak stewardship – Plant associated species – Leave the leaves, don’t overprune – Avoid lawns, irrigation, fertilizer under oaks – Be an ‘oak ambassador’ and talk to your neighbors Western Towhee photo by M Houck Photos by CoP, TNC + MGW Photo by Eric Mader KelipiCamas Partners Project Leads: • PSU Indigenous Nations Studies: Judy Bluehorse Skelton, Savahna Jackson, Sequoia Breck, Shawna Zierdt • Mark Griswold Wilson, Ecologist • Kingfisher Ecological Services: Ted Labbe Other Key Partners: • Backyard Habitat Program (Portland Audubon & Columbia Land Trust) • The Intertwine Alliance: Oak-Prairie Work Group Steering Committee: • Clackamas SWCD • Tualatin SWCD • West Multnomah SWCD • Metro • City of Portland Parks & BES • Natural Resources Conservation Service • Urban Greenspaces Institute Additional Resources • West Multnomah SWCD meadowscaping http://www.wmswcd.org/content.cfm/What-We-Do/Urban- Programs#Meadowscaping • BLM Landowners Guide for Oak Habitat Restoration http://www.blm.gov/or/districts/salem/files/white_oak_guide.pdf • Backyard Habitat Program http://backyardhabitats.org/ • Cascadia Prairie-Oak Partnership http://cascadiaprairieoak.org/ • Clackamas SWCD conservation assistance https://conservationdistrict.org/resources/yard • Ted Labbe 503-758-9562 ted.labbe@gmail.com