Agenda - 2015-01-26Mary Ratcliff, Co-Chair Lisa Adatto Sarah Asby Richard Canaday Meghana Mysore, Youth Gary Hanifan, Co-Chair
Priya Judge, Youth Vidya Kale Ron Smith Jon Gustafson, Council Liaison
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
AGENDA
SUSTAINABILITY ADVISORY BOARD
Monday, January 26, 2015
6:30 p.m. – 8:30 p.m.
Main Fire Station Conference Room, 300 B Avenue
Contact: City Manager’s Office, sustainability@ci.oswego.or.us, 503-635-0215
Also published on the internet at: www.ci.oswego.or.us/boc_sab
The meeting location is accessible to persons with disabilities. To request accommodations please contact the
City Manager’s Office 48 hours before the meeting.
I. AGENDA
6:30 Call to Order and Roll Call
Announcements from Board and Staff
Approval of December 15, 2014 meeting minutes
Public Comment (comment on agenda items may be deferred to discussion of that item)
6:45 Regular Business (I-Information, C-Conversation/Discussion, D-Decision, R-Recommend to Council)
II. ADJOURNMENT
ATTACHMENTS
Please note that all materials are sent electronically. Please review before meeting.
Draft minutes – 12/15/2014
2015 SAB Goals
Council/LORA Draft Upcoming Meeting Schedule
NEXT MEETING: Monday, February 23, 2015. Main Fire Station Conference Room, 300 B Ave., 6:30 to 8:30pm
A. Review Agenda Ratcliff 1 min. I
B. Paperless Board/Meeting Changes Ratcliff/Wheeler 5 min. I
C. City Council Update/City Council Goals Update Councilor Gustafson 10 min. I
D City Waste Audit and Green Schools Certifications Liz Start 20 min. I, C
E. Sustainability Action Plan Update Wheeler 10 min. I
E. SAB 2015 Goals Update and Reports All 25 min. I,C
SUSTAINABILITY ADVISORY BOARD
Vision of a Sustainable Lake Oswego
A sustainable Lake Oswego is a community that meets the vital human needs of the present without
compromising our ability to meet future needs. This requires consideration of both long -term and short-
term effects on ecological, economic, and community systems. Operating sustainably means that we are
leaving a legacy for the community of Lake Oswego and the planet.
A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a
vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural
environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are
enriched by a wide range of choices in transportation, housing, recreation, and culture. Our
infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged.
SAB Mission & Duties
The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of-
life sustainability of our community.
The Sustainability Advisory Board shall:
a. Advise and assist the City Council in efforts to make City operations more sustainable. The
Sustainability Advisory Board is guided by the Sustain able City Principles embodied in the City’s
Sustainability Plan.
b. Assist in the development of plans and policies to enhance the sustainability of the City as a
whole.
c. Educate and engage the public in efforts to make the community of Lake Oswego, including
residents, businesses, and institutions, more sustainable.
SAB Meeting Groundrules
We have agreed to abide by these groundrules to increase our meeting effectiveness.
1. Participate – everyone share “airtime”
2. Speak for yourself – use “I” language
3. Seek clarity:
– ask clarifying questions
– paraphrase what you hear others say
– check out your hunches
4. Be respectful:
– be on time
– come prepared
– turn off phones, pagers, and other devices
– avoid interrupting others
– don’t use inflammatory labels & judgments
5. Have fun
CITY OF LAKE OSWEGO
Sustainability Advisory Board Minutes
December 15, 2014
Call to Order / Roll Call
Co-chair Mary Ratcliff called the December 15, 2014 meeting of the Sustainability Advisory Board (SAB)
to order at 6:32 p.m. in the Lunch Room of the Main Fire Station, 300 B Avenue, Lake Oswego, Oregon.
Members Present: Co-chair Mary Ratcliff, Co-chair Gary Hanifan, Lisa Adatto, Lois
Isbell, Ron Smith, Richard Canaday, Priya Judge (Youth),
Meghana Mysore (Youth), Councilor Karen Bowerman
Staff: Jordan Wheeler, Deputy City Manager
Announcements from Board and Staff
Due to the upcoming holidays, the SAB meetings for January and February will be moved to the 4th
Monday of those months.
Approval of Minutes
The Board unanimously approved the November 17, 2014 meeting minutes.
Public Comment
Dorothy Atwood shared information about the Lake Oswego Sustainability Network and their goal of
building partnerships and working collaboratively with the SAB and the City.
Regular Business
A. Review Agenda
Co-Chair Ratcliff reviewed the meeting agenda.
B. City Council Update
Councilor Bowerman updated the Board on the City Council meetings and activities. Items of note
were the potential delays with the Water Treatment Plant portion of the Water Partnership project,
and next steps on the sale of the West End Building, and the goal setting process for the City
Council.
C. SAB Goal Setting
Lisa Adatto reviewed the SAB’s goal setting process and remaining tasks: identifying leads for the
goals, define the tasks involved, and approve a final form and identify goals for the City Council.
The Board reviewed and amended their draft goals, added tasks, and assigned leads.
For the City Council goals, the SAB will request that the Council use sustainability principles in
considering their goals on how their impact the ecological, economic, and quality of life of Lake
Oswego.
City of Lake Oswego Sustainability Advisory Board Minutes
November 17, 2014
Page 2 of 2
D. Other Work Plan Updates/Good of the Order
There were no other updates.
Adjournment
Co-chair Ratcliff adjourned the meeting at 8:00 p.m.
Respectfully submitted,
Jordan Wheeler
Deputy City Manager
503.635.0291 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
TO: Mayor Kent Studebaker
Members of the City Council
FROM: Members of the Sustainability Advisory Board (SAB)
SUBJECT: SAB 2015 Goals and Work Plan
DATE: January 6, 2015
The Sustainability Advisory Board is pleased to present our goals and work plan for 2015. The
SAB’s goals are organized and guided by the Board’s newly streamlined mission and duties:
The mission of the Sustainability Advisory Board is to promote the economic, ecological, and
quality‐of‐life sustainability of our community. The Sustainability Advisory Board shall:
a. Advise and assist the City Council in efforts to make City operations more
sustainable. The Sustainability Advisory Board is guided by the Sustainable City
Principles embodied in the City’s Sustainability Plan.
b. Assist in the development of plans and policies to enhance the sustainability of the
City as a whole.
c. Educate and engage the public in efforts to make the community of Lake Oswego,
including residents, businesses, and institutions, more sustainable.
The SAB’s goals and work plan matrix are attached.
City Council Goals
For your City Council goal setting, the SAB strongly encourages the Council to evaluate any
potential goals using a Sustainability criteria:
How does the goal impact:
Lake Oswego’s Economy?
Lake Oswego’s Community?
Lake Oswego’s Ecology?
Page 2
503.635.0291 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
2015 SAB Goals that Require City Resources
The Sustainability Advisory Board is unique in that one of our duties is to educate and engage
the public in efforts to make the community more sustainable. The SAB carries out this duty
through a combination of significant volunteer hours by board members and members of the
community and through the support of city staff. The City Manager’s Office budgets $5,000 per
year for sustainability program expenses, many which are directly related to the SAB’s
sponsored activities and goals.
In 2015, the SAB proposes to continue its outreach and education events, some of which will
continue to require city resources.
The 100‐mile challenge. In 2015, the SAB endeavors to increase the scope and
participation in the 100 mile challenge, a program that was started in 2013 to encourage
Lake Oswego residents and employees to utilize alternative transportation options. The
Challenge requires a small amount of city staff time between May and October to
manage the program and the hard costs of $600 for the prizes.
Eco Film Festival. The EcoFilm Festival was a new very successful outreach program in
2014. The SAB proposes to sponsor another film festival next fall. The hard costs for
festival, which featured four nights of films throughout September weekends, totaled
$1,600.
Sponsor and promote recycling events. The SAB is interested in again partnering with
Republic Services and cosponsoring a city‐wide recycling event. The event would
require some staff resources in helping coordinate and manage the event with Republic
Services. A similar event was held in 2013.
The Sustainability Advisory Board looks forward to getting started on our work plan and
supporting the City Council in efforts to make Lake Oswego more ecologically, economically,
and socially sustainable for generations to come.
Page 1
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e
r
a
t
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o
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s
All
Mi
s
s
i
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n
Ar
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a
B:
As
s
i
s
t
in
th
e
de
v
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l
o
p
m
e
n
t
of
pl
a
n
s
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d
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c
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to
en
h
a
n
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th
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su
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t
a
i
n
a
b
i
l
i
t
y
of
th
e
Ci
t
y
as
a wh
o
l
e
B.
1
.
Re
c
o
m
m
e
n
d
pr
i
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i
t
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s
fo
r
im
p
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t
a
t
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of
bi
k
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la
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s
an
d
pa
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w
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id
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t
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in
th
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Ci
t
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’
s
up
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Tr
a
n
s
p
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a
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Sy
s
t
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m
Pl
a
n
(T
S
P
)
in
c
l
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th
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Po
r
t
l
a
n
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to
La
k
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w
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h
.
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s
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r
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Me
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B
to
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ab
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p
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Me
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Ci
t
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st
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f
f
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v
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pr
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t
s
fr
o
m
the TSP
li
s
t
An
a
l
y
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fe
a
s
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Pr
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re
c
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m
m
e
n
d
a
t
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o
n
s
to
Ci
t
y
Co
u
n
c
i
l
Lisa Adatto
B.
2
.
Su
p
p
o
r
t
th
e
ad
o
p
t
i
o
n
of
Ci
t
y
be
s
t
pr
a
c
t
i
c
e
re
c
o
m
m
e
n
d
a
t
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o
n
s
on
ho
m
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de
c
o
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s
t
r
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t
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Re
s
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s
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po
l
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De
v
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p
be
s
t
pr
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c
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l
te
s
t
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m
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y
to
th
e
Ci
t
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Co
u
n
c
i
l
Gary Hanifan
B.
3
.
Re
v
i
e
w
an
d
co
m
m
e
n
t
on
Ci
t
y
Co
u
n
c
i
l
ag
e
n
d
a
it
e
m
s
an
d
po
l
i
c
y
.
Ex
a
m
p
l
e
s
in
c
l
u
d
e
:
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e
e
co
d
e
re
v
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s
i
o
n
,
Se
n
s
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t
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v
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La
n
d
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re
v
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n
,
St
o
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m
w
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t
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r
Co
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re
v
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s
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o
n
,
LE
D
li
g
h
t
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g
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Fo
o
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h
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l
s
pl
a
n
,
et
c
.
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b
m
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t
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n
an
d
or
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l
te
s
t
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m
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y
to
th
e
Ci
t
y
Co
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n
c
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l
Wr
i
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le
t
t
e
r
s
to
LO
Re
v
i
e
w
Mary Ratclif f
Page 3
20
1
5
Go
a
l
Ta
s
k
s
Lead
Mi
s
s
i
o
n
Ar
e
a
C:
Ed
u
c
a
t
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an
d
en
g
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g
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th
e
pu
b
l
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c
in
ef
f
o
r
t
s
to
ma
k
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th
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co
m
m
u
n
i
t
y
of
La
k
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Os
w
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g
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,
in
c
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u
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re
s
i
d
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n
t
s
,
bu
s
i
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e
s
s
e
s
,
and institutions, more
su
s
t
a
i
n
a
b
l
e
.
C.
1
.
Ex
p
a
n
d
th
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sc
o
p
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an
d
pa
r
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c
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p
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t
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th
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10
0
‐mi
l
e
ch
a
l
l
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n
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pr
o
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m
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t
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ad
d
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v
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c
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d
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co
m
m
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s
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tr
a
s
h
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that
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m
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m
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r
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keep
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Vidya Kale Priya Judge Meghana Mysore
C.
2
.
Sp
o
n
s
o
r
an
d
pr
o
m
o
t
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re
c
y
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o
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o
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a ci
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pa
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n
t
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ci
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n
t
s
su
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as
bu
l
k
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waste,
sh
r
e
d
d
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n
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d
dr
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g
ta
k
e
ba
c
k
Lois Isbell
C.
3
.
Co
n
t
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n
u
e
SA
B
co
m
m
u
n
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t
y
ou
t
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a
c
h
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c
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an
d
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s
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r
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l
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s
t
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in
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b
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Ta
b
l
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at
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LO
Fa
r
m
e
r
s
Ma
r
k
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t
In
co
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l
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t
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h
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Di
s
t
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d
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a La
k
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w
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o
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t
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v
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w
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l
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ar
t
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s
Gr
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m
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To
u
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La
k
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w
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g
o
Su
s
t
a
i
n
a
b
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l
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t
w
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on
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l
p
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s
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s
s
e
s
in
La
k
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Os
w
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g
o
be
c
o
m
e
mo
r
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su
s
t
a
i
n
a
b
l
e
SAB Outreach Team Richard Canaday
C.
4
.
Ad
v
o
c
a
t
e
an
d
su
p
p
o
r
t
ef
f
o
r
t
s
fo
r
sc
h
o
o
l
s
in
th
e
La
k
e
Os
w
e
g
o
Sc
h
o
o
l
Di
s
t
r
i
c
t
to
be
c
o
m
e
gr
e
e
n
sc
h
o
o
l
s
ce
r
t
i
f
i
e
d
or
re
c
e
r
t
i
f
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e
d
,
an
d
pr
o
m
o
t
e
hi
g
h
e
r
ce
r
t
i
f
i
c
a
t
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o
n
fo
r
at
le
a
s
t
tw
o
ad
d
i
t
i
o
n
a
l
La
k
e
Os
w
e
g
o
sc
h
o
o
l
s
Wo
r
k
wi
t
h
th
e
PT
O
s
an
d
Re
p
u
b
l
i
c
Se
r
v
i
c
e
s
to
:
‐
id
e
n
t
i
f
y
sc
h
o
o
l
s
ne
e
d
s
fo
r
sc
h
o
o
l
s
th
a
t
ha
v
e
lo
s
t
th
e
i
r
ce
r
t
i
f
i
c
a
t
i
o
n
and
ad
v
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c
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fo
r
th
e
i
r
ce
r
t
i
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c
a
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w
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id
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f
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sc
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th
a
t
ca
n
ga
i
n
hi
g
h
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c
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fo
r
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le
a
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t
2 ad
d
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t
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o
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a
l
sc
h
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s
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d
ad
v
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c
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fo
r
th
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i
r
ce
r
t
i
f
i
c
a
t
i
o
n
up
g
r
a
d
e
Priya Judge Meghana Mysore Mary Ratcliff
C.
5
.
Im
p
r
o
v
e
in
t
e
g
r
a
t
i
o
n
,
co
o
r
d
i
n
a
t
i
o
n
,
an
d
pa
r
t
n
e
r
s
h
i
p
s
wi
t
h
ot
h
e
r
Ci
t
y
ad
v
i
s
o
r
y
bo
a
r
d
s
.
Re
a
c
h
ou
t
to
th
e
ot
h
e
r
Bo
a
r
d
s
an
d
Co
m
m
i
s
s
i
o
n
s
pr
i
o
r
to
th
e
su
m
m
i
t
in
Fe
b
r
u
a
r
y
20
1
5
Re
s
e
a
r
c
h
an
d
de
v
e
l
o
p
co
l
l
a
b
o
r
a
t
i
v
e
go
a
l
s
an
d
op
p
o
r
t
u
n
i
t
i
e
s
fo
r
mu
t
u
a
l
as
s
i
s
t
a
n
c
e
an
d
su
p
p
o
r
t
Ron Smith
Council/LORA Draft Schedule January 23, 2015
Tuesday, February 3
Council Regular Meeting
6:30 p.m.
Presentations
Street of Dreams (Phelan and Trice)
Mary’s Wood Economic Study and Development Plans (Marvin Kaiser)
Habitat Enhancement Fund (Anderholm)
Action
Historic Resources Advisory Board Appointments (Simpson)
Library Advisory Board Appointments (Ross)
Approval of the Creation of the Friends of Woodmont Park (Stee)
Award of the Lake Oswego Community Rowing Contract (Stee)
Resolution declaring Intent to Vacate a portion of Cedar Street
(Rooney)
LOTWP - Award of Amendment to the Personal Service Contract with
Brown and Caldwell to Provide Program Management, Construction
Management, and Permitting Services relating to the Lake Oswego-
Tigard Water Supply Partnership (Prock)
LOTWP – Award of Amendment to the Personal Service Contract with
Black & Veatch Corporation to Provide Design Engineering Services
for the River Intake Pump Station Project for FY 2014-15 (Prock)
LOTWP – Award of Amendment to the Personal Service Contract with
Black & Veatch Corporation to Provide Design Engineering Services
for the Waluga Reservoir #2 Project for FY 2014-15 (Prock)
2015 Council Goals (Lazenby)
Study Sessions
LU 14-0018, Nonconforming and Variance CDC Amendments
(Numanoglu)
Public Hearings
Resolution 14-34, SDC Modifications (continued from the December
16, 2014 Council meeting) (Rooney) – Continue to May 5, 2015
Appeal 14-10/LU 14-0046: Cedar Street (Numanoglu)
Executive Session: Real Property
Tuesday, February 10
Council Special Meeting
6:00 – 8:00 p.m.
Boards and Commissions Summit – WEB Willamette Room
Council/LORA Draft Schedule January 23, 2015
Tuesday, February 17
Council Regular Meeting
6:30 p.m.
Executive Session: Labor Negotiations
Presentations
CIS Risk Management Video (Phelan)
Public Hearings
Street Vacation and Laurel Street Dedication (Rooney)
LU 14-0018, Nonconforming and Variance CDC Amendments
(Numanoglu)
PP 14-0005 – Tree Code Amendment for Management of Large
Forested Parcels (Siegel)
Action
Final Adoption of AN 14-0009/Ordinance 2659
Final Adoption of Ordinance 2648/LU 14-0014B
Final Adoption of Ordinance 2651/LU 14-0019
LOTWP – Award of Amendment to the Personal Service Contract with
MWH Americas, Inc. to Provide Project Design Engineering Services
for the Water Treatment Plant Expansion Project for FY 2014-15
(Prock)
Tuesday, February 24
LORA Special Meeting
6:30 p.m.
Board Business
Financial Forecasts for East End and Lake Grove Districts
East End Project Priorities for FY 2015/16
Project Updates
Tuesday, March 3
Council Regular Meeting
6:30 p.m.
Executive Session: Labor Relations (30 minutes)
Action
Contract Award WO 187, Cervantes Water Main Replacement
Public Hearings
Tuesday, March 10
Council Special Meeting
5:30 p.m.
Study Sessions
Tuesday, March 17
Council Regular Meeting
6:30 p.m.
Action
Contract Award, WO 175, Rockinghorse Lane Drainage Improvement
Project (Amsberry)
Public Hearings
Council/LORA Draft Schedule January 23, 2015
Thursday, March 19
Budget Committee
Meeting, 6:00 p.m.
Tuesday, April 7
Council Regular Meeting
6:30 p.m.
Action
Public Hearings
Tuesday, April 14
Council Special Meeting
5:30 p.m.
Joint Session with the Planning Commission
Tuesday, April 21
Council Regular Meeting
6:30 p.m.
Action
Public Hearings
Thursday, April 23
Budget Committee
Meeting, 6:00 p.m.
Thursday, April 30
Budget Committee
Meeting, 6:00 p.m.
Tuesday, May 5
Council Regular Meeting
6:30 p.m.
Action
Public Hearings
Thursday, May 7
Hold for possible Budget
Committee Meeting
To Be Scheduled
Council/LORA Draft Schedule January 23, 2015
COUNCIL
Annexation Policy – review of Resolution 04-38
Award of Construction Contract for WO 187 – Cervantes Waterline replacement (Robertson)
Council Rules of Procedure Update (Schneider/Powell)
Foothills Plan Review
Police Body Cameras (Johnson)
Right-of-way Management Issues (Rooney)
Sensitive Lands Revisions Implementation Package (Siegel)
Sewer Extension Policy
Workers’ Cottage Phase 3 (Wheeler)
UGB and Stafford