Agenda - 2016-01-18Mary Ratcliff, Co-Chair Gary Hanifan, Co-Chair Lisa Adatto Richard Canaday Priya Judge, Youth Eliot Metzger
Sebastian Marin-Quiroz, Youth Paul Soper Sasha Wallinger Jon Gustafson, Council Liaison
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
AGENDA
SUSTAINABILITY ADVISORY BOARD
Monday, January 18, 2015
6:00 p.m. – 8:30 p.m.
Main Fire Station Conference Room, 300 B Avenue
Contact: Jenny Slepian, Sustainability and Management Fellow, jslepian@ci.oswego.or.us, 503-635-0291
Also published on the internet at: www.ci.oswego.or.us/boc_sab
The meeting location is accessible to persons with disabilities. To request accommodations please contact the
City Manager’s Office 48 hours before the meeting.
I. AGENDA
6:30 Call to Order and Roll Call
Introductions of Staff and Board Members
Announcements from Board and Staff
Approval of December 21, 2015 meeting minutes
Public Comment (comment on agenda items may be deferred to discussion of that item)
6:45 Regular Business (I-Information, C-Conversation/Discussion, D-Decision, R-Recommend to Council)
II. ADJOURNMENT
ATTACHMENTS
Please note that all materials are sent electronically. Please review before meeting.
• Draft minutes – 12/21/2015
NEXT MEETING: December 21, 2015. Main Fire Station Conference Room, 300 B Ave., 6:30 to 8:30pm
A. Review Agenda Hanifan/Ratcliff 1 min. I
B. City Council Update Councilor Gustafson 5 min. I
C. Operations Center Update Anthony Hooper/LRS Architects 60 min. D
SUSTAINABILITY ADVISORY BOARD
Vision of a Sustainable Lake Oswego
A sustainable Lake Oswego is a community that meets the vital human needs of the present without
compromising our ability to meet future needs. This requires consideration of both long-term and short-
term effects on ecological, economic, and community systems. Operating sustainably means that we are
leaving a legacy for the community of Lake Oswego and the planet.
A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a
vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural
environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are
enriched by a wide range of choices in transportation, housing, recreation, and culture. Our
infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged.
SAB Mission & Duties
The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of-
life sustainability of our community.
The Sustainability Advisory Board shall:
a. Advise and assist the City Council in efforts to make City operations more sustainable. The
Sustainability Advisory Board is guided by the Sustainable City Principles embodied in the City’s
Sustainability Plan.
b. Assist in the development of plans and policies to enhance the sustainability of the City as a
whole.
c. Educate and engage the public in efforts to make the community of Lake Oswego, including
residents, businesses, and institutions, more sustainable.
SAB Meeting Ground Rules
We have agreed to abide by these ground rules to increase our meeting effectiveness.
1. Participate – everyone share “airtime”
2. Speak for yourself – use “I” language
3. Seek clarity:
– ask clarifying questions
– paraphrase what you hear others say
– check out your hunches
4. Be respectful:
– be on time
– come prepared
– turn off phones, pagers, and other devices
– avoid interrupting others
– don’t use inflammatory labels & judgments
5. Have fun
CITY OF LAKE OSWEGO
Sustainability Advisory Board Minutes
December 21, 2015
Call to Order / Roll Call
Co-chair Gary Hanifan called the December 21, 2015 meeting of the Sustainability Advisory Board (SAB)
to order at 6:37 p.m. in the Conference Room of the Main Fire Station, 300 B Avenue, Lake Oswego,
Oregon.
Members Present: Co-Chair Mary Ratcliff, Co-Chair Gary Hanifan, Richard Canaday,
Paul Soper, Sebastian Marin-Quiroz, Eliot Metzger, Lisa Adatto,
Sasha Wallinger, Priya Judge, Councilor Jon Gustafson
Members Excused/Absent Gabriel Key, Karl Friesen
Staff: Jenny Slepian, Sustainability and Management Fellow;
Announcements from Board and Staff
City Council and staff are looking at the costs and logistics of starting a residential composting program.
Lisa Adatto will write a letter in support on behalf of SAB.
Approval of Minutes
The Board unanimously approved the November 16, 2015 meeting minutes.
Public Comment
None.
Regular Business
A. Review Agenda
Co-Chair Hanifan reviewed the meeting agenda.
B. City Council Update/City Council Goals Update
Jon Gustafson updated the Board on recent City Council meetings. At the last meeting, the Council
approved some board appointments and changes to the sensitive lands program. Mary Ratcliff
asked for an update on the tree code and Jon informed her that it is still with the working group.
Mary also asked for an update on the Stormwater Manual- there will be a study session on it at the
1/5 meeting.
Council will be having a goal setting retreat on 1/9. The 1/9 meeting will cover annexations and a
public hearing on the stormwater manual. A broadband study session will be held at the end of
January. Sasha Wallinger asked if there is anything SAB can do to sell the goals to the Council. Gary
suggested doing a year in review to add to the goals. Lisa suggested putting a citizen’s comment in
to the LO Review and that the board will need a marketing plan for goals by the end of tonight.
C. Solar Letter Review
City of Lake Oswego Sustainability Advisory Board Minutes
December 21, 2015
Page 2 of 2
Gary read the letter aloud and the group made edits to it. Paul transcribed. SAB approved the letter
unanimously by vote. Jon and Jenny will discuss with Anne-Marie how to get the letter to Council for
a vote.
D. 2016 Goal Setting
The Board worked on identifying a list of goals and activities to accomplish in the next 2-12 months.
The goals were divided into four categories: City Council Agenda, Suggest Goals to Council,
Community Outreach, and City Operations. Projects considered under City Council Agenda include:
Tree Code, LEDs, Composting, Residential Demolitions, Stormwater Manual, Iron Mountain Park,
Boones Ferry, North Anchor, Gas Power Blower Ban, Broadband, Pre-Construction Salvage.
Under Suggest Goals to Council: Solar Goal (Karl and Richard), Bike Lane Project (Lisa, TAB, LOSN),
Leaders in Sustainability (Gary, Clackamas County, LOSN), School District partnership
(Priya/Sebastian).
For community outreach: Eco-Film Festival (Mary), Home Tour (SAB to sponsor only, Lisa), Water
Efficiency (Kevin McCaleb), Backyard Habitat certification (PRAB/NRAB), Farmers Market tabling
(only if there is a purpose for it).
City Operations: Focus on buildings/facilities, fleet, water, waste/recycling, energy/lighting,
materials/consumables.
Specific projects that SAB will undertake include: Wizer Construction Follow-Up (Paul to lead),
Carbon Pricing (Eliot to lead), Advocate for permanent Sustainability Coordinator (Gary to lead),
Commitment from City Manager on level of SAB input (Gary to lead), Investigate outreach
opportunities that include prizes/competitions/apps (Sebastian, Sasha, Eliot to lead), Trolley
Project/Safe Route to PDX (Paul to lead), Sustainability score card (Jenny to lead), Eco-tourism
education for the public (Eliot to lead).
With regard to outreach, the Board discussed the value of continuing with Shred Day and what
other alternatives may be less chaotic and more sustainable. The Board also decided to discontinue
the Commute Challenge. Farmers Market tabling will only continue if there is a specific purpose for
it.
The Board also brainstormed certain criteria that should be considered when developing the goals.
Board members suggested: categorizing by state energy goals, categorizing by triple bottom line,
making better use of the growing list of potential partners, consider the about of time and money
needed for outreach activities, consider a unifying theme for the goals, consider issues that move on
a fast cycle, and develop a marketing plan for goals.
Adjournment
Co-chair Hanifan adjourned the meeting at 8:17 p.m.
Respectfully submitted,
Jenny Slepian
Sustainability and Management
Fellow