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Approved Minutes - 2008-01-14I. H. O� /.AKE OS City of Bake Oswego art. Planning Cemmission Minutes Mud Jain uaiy 14, 21008' p OREGO" C A.LIJ TC C RDIEM Chain Dlanieil Mizaini ciallead thea Nlanniing Commissian meaating of Mor.iday, Jlanuaryl 14, 2(108 to ondein at 6:08 F;m. in the Council Chambens of City Hall, sat 380 "A" Avenues, Lake Osiweaga, Ciiegor.i. ROLIJ CAIJL Meamibems present wezne Chair Vb2inii, *Vlicie Chain Colin Cooper and Cammi.,,,isi.oncirsi Mary) Beth Coffey, Jlulia Gllissor.a, Scot Siegel and Alison Websten. Suff .present wearea I3enrisi Egnen, hong Range Asimaiatea Alannezn; Saral. Selden, Neighboillcaod Atlorr.eay and Janiacie Eladeir, A dministral ive Suprori. CITIZHN CC MM HNT N canea. A.PARCMA.L CR MINUTES Blaming Manager; Paige Goganian, Pl annew, HVan Boone, I]eF uty City Com missioner Glisson molded to accept the M inutesa of Nomemlleir 14. 2007 alter Me draft was correacted to clarify tvilo statements and an aattritiution. Commissioner Wleldstcr seconded the motion and it p assead 4:0. Cominisisionear Coffey abstained and Micu Chaiz Coopez was not preasent during thea vote. Commlissioneir Glisson moved 110 accept tHea Minutes of Nowimibler 716, 2007. Commiissior Ear Siegel sccond ed the motion and it passed 4 0. Chlair `lizzini neciusied and Vides Chain C oopen was not preaseanl during 1lhea votes. M. AUEIIIIC HBARING LU 07-002SI — Emergreiein Ncighldcanhood Plan Amendments A iiequesit from thea City] of Lakes Cswego and the Evengreean Neighboillcaod Association fbr Community I]tavalopment Coda leixt ainenidmeants to the Downlown Reademellopmiearit DistrIat Dlesigr Standardsa, specifically nealauk to a tWo-part traffics ,,Wdy (I10C 50.63). City allLake Cls%ego Plannin€a Commissian Minules of JanuarN 14, 30( 8 Pzage 1 W17 T lle Evergreen Neaighlborhood Assocai ati an had proposed thle changes. Ilia heiaring was caonlinued from Novemiber. 26, 2007. Clhaiii Vi2zinri o cineid lhle ublia heiarin and eix lained the licable raciadura and p PI g p pIP pl ciritaria; Sarah ;cldtn, Neigh&rhood Planner, pnesented the staff report. She pointed out the staff report suggested alternatives la the twca=pari traffic study included in the drafll Bvemgreen caodei amendments. Theses weirs recacamm ended by the Evengreear.i Neighborhood A:isociationi, but thea Commissioners and staff) had not supported the proposal. She suggested thea C odea ciould be strenigtheineid by clawien and more specific deve1opmeinl standards iiegarding whein a traffic study and traffic mitigation vete required during the development review process. She said the Cit)'s current adminislrativc pracltice was to reaquire a traffics study whein staff slaw a neied for once. She said staff recommended that any additional 1 raffic study standards shawl d apply aitywide and di fferernt:i ate batweaeri deveiloplments that had smallear and larger impacts. Stile squid an additional aplpploach would bei la monillor traffic in kley downtown neiieborhood locations; as recacammenided by lhei 2006 Tnansplortatican Management Alan fon Downtown Neighbonhoods. Shea naled traffia caciunts could be conducted every thrleei to five yams and inform updateis to lhea Comprehensive Plan and the'Iransportalion Syslem Plan (TSA). Ms. Selderi said a third allerniativei could be to develop a better overaal prociess for prioriilizing and funding neighborhood implraveament pnojeiatsl, suchl as those related la trails and pathways and trlaffia aalmir.ig. Shc notead that eacah neighborhood had its own `''wishl list," but fur.dir.ig was the ahallangei. She teplorted slaff.was lookir.ig for a bettar procassa to recommend, and thley mighl suggest askling r.ieighlborhoods to forma Llocal Improvement Dlistricls (LIDS) to fund small transportalioni imiprovern ar.it pnojccits. The existing C ity code contains standards foii an LID process, hloweivar that program was not widely used. She aadviscd chat City plcalicy was to require an applicaant to pay 50% of the cost af l a Neighborhood Traffic Manageimeirit Riogram projoct. Ms. Seilden advi seid the Pll anning Commissi can to neiaomm end the Evergreen J.rnplementation plan to thea City Council without the part that caallled for a two-part traffic study - and al low staff to continue to work or a citywidea approach to neighbonhload traffic management. During thea questioning period, she confirmed staff had sant a ciopy of the staff seaport to thea Evergreen Neaiebarhood Associalioni chair and staff wouald wand closely with Ilowftown neighborhoods to fined ways la fund their priority projects. Staff said l hat they were exploring apt i ons to address and fur. d neighborhaod demands fbr small, local projeacts such as those identified in r.ieighbonhaod plans plrojeals to implement the Traffia Management Plan fdr Dlowntcawn Neaiebcarhoods, and projects envisioned in the Iiia l_s and Aathways Master Phan. They aaknawkidged that a neighborhlood had to want a local projcct enough to Bel pay fon it th�oughl an LID or sarre other cost-shlaririg meahanismi. No ore preiseinl came forward to cafftar publia comment; Chaaiil Vizzini delated his experieancae in hlelping sel up LADS and offtuled to provide staff with additicanal iinformalive matenlia. Hei said that a aity ciauld afftar matahing funds to encourage peaaple to form an LIDI to acieomplishl a ptiojeact theay wanlead. Stafflir.idicateid they planned to look) foil away to better coordinate how difftireir.t Cit)j departments and advisory boards and difftarear.t City of LaF a Oso f po Ptann in€t C ommi ss i c n Mir uiles c f January 14, 30( 81 Page 3 cifl'A funding plrogrlams dea:11 wiilla such projects and funding. 111ey said they weuie planning to recommend pinojaets to the l3udget Clommittaei fbr considaiation in funding in the next ® budget cycles. Chlair Mizzini naled the existing Capitail Irrprovierndnt Alan listed plrajects the Planning Commiission ciauld Help prioritiza fop funding. Commission e Sliegcil mavcid to close the pluHlici hearin g; m ad ify LU (17-0029 as stafil had cecommendcid - willhout the Ma -part traffic studyl rcicommeinded bY1 the neighdcihood; and reciaimmcind that the City Council appraivici LU 0141029 as m ad if>icid. - Commisisioner W edstcin .ieiciond ed the motion and it p aisseid 4:0. Qlair Viazini allstained and Vic a CHaiin Cooplem was not present. Chain Vizaini announced a shlort break and tHereafiler raconviened the mealing. LU_CI.6-0025-.Lake._G nome Tillage C tinter Plan an d Cod ci A mend men is A request from the City] cif I Ilak e C swego reigand ing the Lake Grove Ali llagd Canter Alan (Proposed Cvdinance 2434) and amerdmanls to the Community Damalopmenl Code needed to impllememl the Alan (1lroplosed Cidinanca 245fl:. Tha Hearing Had been cont:inuad fromi C citobar 9 and 23, 2006; NowmHer 121 and 27, 2(106; Dacemban 11, 2006; Jlanuar) 81 and 32, 20(17; plebruary 12 and 26, 3007; March) 12 and 26, 2007; April 9 and 23, 2(107; May 14 and 30, 20(1'1; June 11, . 21 arc, 25, 2(107; July 9, 19, and 23, 3007; Augu!j 1?I and 21, 3007; SoFllember 10 and 24, 2001; Octoban 8, 2007; Nomemban 14 2001. Thei Commission ravieweid the filrst drafl of thea Bindings, Conclusions & Orden on December 10, 300.7. Tha Blanning Commission Had pinaviously closad ora] and writtan teistimony. Thay considered draft Bindings, Conclusions and Orden prepared by sufft staff chaM rafinamertvl of tMe draft Alan, Code and Appendix; and a rough draft of a letileni of transmittal to the City Council prepared by Chair Mizzinii. THey geneirally agraed tha lettar could servie as a kind of "executive summary" and highlight Mey issues the Planning Commission Had addrasaed. They recalled 111a Planning Commission Had refined, nastruciturad and reoriganized the plan recommended by 11:1e hake Crrome Villages Center Advtisory Commitllee and addrassed issues raiiseid in tastimony. Howev�ar, they Had nal significantly changed under:lyir.gl concepts, including the compromise between thea business community and residential noigIbuthoods relaled to accass and ciraulatior in tha cornidor and a land use transition from the central acinei to the neiigllbonhoods. Chaim Vivini said he planned to add a discussion of "Applicability" and. "Adjustmien&' to tha letiler. Staff) arc Chaim Mizzinii riled the Planning Canurission had made t1e "tnlggers" more neialist:ic, so minor clianges would not triggar fulll compll anca with the omenday district. Chair Vizaini reicalled that ifla Commissioners had agreed thal some thingsi, suall as haight, could nal be .an adjustmlent, bul that t1a Adjustmants secaion. offered property awnens soma way to radeimelop w1len they might otherwise not be abla to comply witH a]l of thea rerquiriements and acausa 111a City of "taking)" thein proparty. Commissionan Siegel said it was important for the City Counail to understand the draft plan and code appliad the concept oft "design -based zoning." C ity of Lake Oswega Planning Clammission Minutes of January 114, No Page 21 ofII Staff recalled thea Commissioners had closely examined Now the proposed zoning wad actually apply to palenitial riedeaveilopment in speiciifici locations, and they had also add4essEad iiedavalopmerl along Kruse Way and proposed a riortharni Village Center "gateaway" thearea. Mr. Egnaii reportEad stiff was scheduled to meed the fbllowing Wednesday with frirmeir mere bars of the Lake Grove Village Comm Advisory) Ccammittee. Chair Vlizaini anticipated the naw plan and coda would allow VillagEa Center radeve:lopmeanl to happen slowly, ovear lime, as the Advisory Committee anticipated and which was mare acacaeptable to the exii.Ring businiess aommunity. The Commissioners suggested the transmittal leatler should relate that the Planning Commission Had organized the Hearings process m a manner that offered all interested parties and all points of view an opportur. ity to be heard. THay pointed out tha plan encowiaged formation of a business improvement district that wain d require the support and particaipatican ofl.businasses. 4'Vlicea Chain Cooper joined the hearing aflen complelioni cif) interviews fon new Planning Commissioners. Staff.Report Ms. Gogariian riefearread to the I7eacembar 14, 2007 (untracaked) version oft the ch aft Alan and the JanuarM 11, 200E1 versions of the Basa and Overlay Code and Appandiao. Shea highlighted chlangeas and cacarneacitions staff had made to the draft documents si:ncie the last meeting. She pointed out they Had added the Kruse Way "Village Gateway" project to the pr Jew tabla and draft plan. They had followed the Car missiionersa' direiation and fkshioned language that eaxp:lainied thea Acacess Manageament Alan required a `Draffic Safety Analysis and an Economic Inipactsa analysis; that deflected tha C o. mmi ssi oniets.' cl asire to have adequate width (12 -foot wide) sidewalks along Booms Ferry Road slorafronts and that antiaipateid that the landsa-ape strip would be used fbr storm water management faoi lit i es and it coull d be narrowed if ori -street parking weme provided. She confirmed that tha documeanls still reacaommended an Fla-fbot wide rielt-of-way, but acak:nowledged that would be subjeat to nevision, espacially at intersaections. Ms. Goganian pointead out she had simplified the saymbohs on the Aad&g Flacailities and Acacess Coordination Map and simplified the illustralioris of Boor.ies Ferry — Typicaal Street Sactions sao they inicaudead all the conceptual alements in a stro at seclion, but did not. specify the sidewalk dimension. She advised that eaah stneetscape typEa speacaified minimum standards for sidewalks. She said the documents ref ectad the Commissioners'' desire to raquire a miriirnium 12400t wida sidewalk along 1he Boones Ferry Rload sloreafronl window seagment, but al ]owed into ba narrowed in order to maks room fiir on - street paddrig. She neicial:led they wanted the sidewalk theme to be withi'ni the publia right- of-way, not in an easement. Ms. Goganian pointead out that sahla had added an illwittatian of a straet saection that included on -street parking. She pointed out illustralioris now 41 awed a stormwater planting zone. She noted the dacaumenitsa now specs fiend that the Campus anvironment along Boanes Ferry Road had to blave a 12 -foot wide sidewalk and buildings were to be positioned at the .creel. She advisEad that the City] Engineer had the authority to make the finial delerminaliori oflthe design of a roadway. She indicaatead lhlat staff had re -dated, but C ity oft Uakei Oswea€poi Planriing C eimmh sic n Minutes of January 14, XOft Aaigie � cifl'A .k not charmed, they draft Basel Zone arriandments. Chlair Mizaini ciommended staff for their work. Het suggested they aireulate the draft documcinl s to otheir City boards and ® aammiiss:ions and solicit their aamments. Mr. Egner indicated that the City Attorney's officie and full Blanninig Eaplartmeinl staff ware to accompllishl a teiahnical examination of thea documents bleifbre they were plreisenled to the City, Council. When the Comrnissiionersi discus seed the beast way to plresierit the proposal to the City Council, staff conifirmeid tr ery planned to givie the Counci..lons hand copies cifl the finia_ draft dociumerit;i, and a CID aantafining thea "tracked" (chlange history) vursiiomi. Commisisiiorieiv Siegel suggested they also provide thea Councilors Vilhl a summaryl afllhei original Boonesi. Perry Corridor Alan and the Advisory Commitlee velrsicm ofIthe plan. 'Ihe Commimicners thein discusisied the draft findings. Mr, Hoorne adviscid the purpo;ia of fir.idir.iE s was to ,ihow thlat the propased cihange:i were bwieid ori Campraharisive Alan policies. Be neplorted that no sucitioni of the paioplosal conflicited with Clompnahar.isiva Alan policies. Mr. Bgnen advisied that staff) had. addressed issiueis that were not related to Clomipraheinsive Plan policies on criteria in a slaff.neplort to the City Counail, instead oflini the finidirigs document. CbIdr Mizzini commended stalff fbr listing and addresising eiacbl issue raised in testimony by the Lakes Grovel Commerciial Asisociationi. Commission Disicti ssuoni The Clommissiionersi exarriir.ied draft languages for lransiportation-icIaled Binding 14 and agipad with Cloinmissiioner S ieigel thal they could not slay for certain that the int€igrated combinalior.i of deisigp strategies would "ensiuie safes and conivenieinl acicesis to ® businessiesi, but the traffic safeity and economic impact analyses would daterminei that. Chain Mizzini recalled the Clommissiioners' underlying assumption was Ihlat cieniter mediiaris alor.lewould not accompllishl that, so that strategy had to be used in concert with otherstrAtegies. Be noted that was a piiimaryl reasoni the plan called fbr additional situdieis. The Comm ,Miior.ier.i their.i agileed to modify Binding 114 to indicate that an integrated approach using a combliinationi of design) strategies was required to "provide' mfe and conveniiar:il accesis to bus ir.iesisies. Thea Comrrhisioniensi acknowledged than thay could not cor.iclude IHat IHe plan's impact ori thea capacity of Bocmeis Berry Rcad - which had a functional edassiificaliori of Majora Ai leriial -vias "nag] i gibla," avein though thley Haped that was tr a casa. Mr. Egnen advised that the pllari would not comply witH Compluehlensive Alan ploliaies if it signlificantly impacted Boaneis Ferry Road. Howaveai, hei explained thet staff had based this eior.iclusion on a aonsultant'si report tHat concluded 41 -at Boons Berry Toad intersecl`ions would continue to fur,chon at an acceptalble Leval of Service (LCS). Ma. Caganian rioted that Ilia related firidinig also said that the corridar was gair.ig to Mil by 20] 3 if it remaiineid in its auffent cicnfiiguilalion. Commissiioneir Siegel obserwid thle subsequent studieis lhle draft plan called for would also axamine 1hat. Clhaiir Vlizziini recallec that thea Commissioners anitiaiplateid tr at the result. of a] the chlanges would be to mak a thea corridor more efficient and increase its capacity to hlandle traffic. The Commisis:ionersi then geneirally agreied to chlange thle language in the coriclusiion to siimply siay thlat thea plan wauld riot affect the functional classificeitioni of Hoonies Berry Road wi a Makir Ari aria]. City allLakc Owep Planning) Clommissian Mini teas of January 14, 20C s Pagel 5 of T he C omm is sioners then corn., idered Commissianeir Sieal3al'sa suggestion to add a finding that if ill were found in the c esignl piiocaess that there was nal enough room in a caonstrainied roadway secdion for all silreaet eilemcnls, the sidewalk) was to be givein highan priority than 1 hen median. Thea draft transmittal letter also eaxpl aimed that posill i ora. Commi ssi oneir Sieigal recalled another reason fbn reducing a meadian was to read ucaea peat estnlan cuaossiinig distance. He rcaalleid the Pllanniang Commissaior.i Had heard testimiany fiom peiaple whlo vena concern d about thea safety of pedestrians crossing Boones Reny Rload and from pecaple who oblecated to thea friedian, and them the Commismioners had agrleead that dujirg the engineering procaeass thea median design) wass to bei taillored in different parts of the corridor to fel its inlended function at that locallior.r. At initersaeallioris 11hei median hlad to be sufficiently widei to allow U-turns and in other Parts of the corridor the median shaifd be a minimum width in order to minimizea pedestrian cnosasing distance. Commissioner Siaged suggested addir.ia a fir.idir.ig thw explained tHal the use of ceanler medians limitead pcalential conflkits and> had beien slhlown )Ica improve safety and traffic ciparations; and that the deasignl cif Imedians should limill,pade:atrian carossing distanlaesa and meet otheir :irnleir.ideid funcilioris of tra plan. Vicae Clhain Cooper agileed that thea findings should eimphmize the imparlancei of a pedestrian environment. Nfil. Boonei adviseid thal thea suggested finding Had to bei realated to the draft plan. ,The Clamrrisasioners looked at plan langugge thal reacomineandead an 82-fboll riighl-af4way and splecified thlat sideawalMs werea to ba 12 ftaeat widen. They recalled that they Had specified the sideawalM width ir.i order to priiorilize thea pedestrian environment; but they warnieid that during the engineaaring design) piiocesas professaional engineaerinig ;standards might require a certain i width meadian where thea roadway was too constrained to accacimrr adate both tf, ea sideawaltl and median. Commissioner Glism an recalled tHea Advisory Clommitteaa agreed that the meadian could bee neducead as a `°last resort." Commissianear Siegel sugausllad it was beatten to be mores specific in the plan abaul blow to decal with the caonflict than to Wave it to thea Developmeanl Mev:ieaw Clamrri.,ision to decside individual variances requests. Ccammissioner WebsRer agrleaead. The Clcammisasioners lootlead for an apprapriiate placae to add such langulage ;in thea Actican Measure related la Dlesigr.l- Dlirecationi fbr Boonas Flerry Clorriidor Implrovements where theme was a Constrained Streeat Cross. -sae cticm. Staff cautioned that medians could lilde]N not be narrowed at the intearsecations and Clommisisionen Webster caut:ionead theme might ba gacad saafeq and enigineeariing reaasons to complromisea on sidewalk width. Chain N izzini than oblsenied a aor.iseansus to placaea gulidirig ]anguagea to give priority to pedestrian facilitieas in both the Tnaffica and Safaq Analysis and Ecacanomic Implacits Analysis mocticans in orderrtca g4*14c those studies; and to remove the last two moriteniceas of thea Constrained Streaet. Crass-Secalior.i section thal ir.idicailad that it was unlikely a median would be'widenied with medevealcapmear.it and fon Mat meason it would bee beneaficial to meducc meadian wider as a llwi reasort. He oblsaeaneid that thea Clommissionensl had changed tHc dnafi Fan so they did not neaead to cmeale a view fir.idirig. Miae CHair C oop er moved to reacm mcand that the C ity Council ad opt. LU 06-O025, incil ud in g the Latae Grcavca Mill a gca C en ter Plan as it Had He en amended by the C ommisssion erss during their d isscussian that cavcanin g, a n d to rcaaomm end the. C ity City of Lakes Omega Plain ing C amm:issicsn Minutes of Januiary'14,'X10 I Flaglc f cif i Council aaarome LU 06-00254657 Findings, Conclusions & Order as amend Fid ® during tHat Eamcin ing's discussion. C omm issioncr C l isson sacacond ed tHEa motion and it pasasEad F ; 0. Chaiiii Vizzini reciognized staffI for the "rarriaukable amacaunt of world" theay had done and fhr thein guidance during complicated policy disciussions. He obsurvead thlat lhle Advisory Cammitteae had alga worked Hard and they had provided thea Planning Comm issian with) a goad plan to stent with. He thanked former Manning Commissions memibars and the community fbr their involveamieanat in thle process and the 'informalioni they Had provided; Ha said ble would compkite thea draft tlansmiittal latter. CHair Mizzini and Commission s Caff6y and Glisson volunleered ilo answer questions at thea JanuarM 24, 2008 public open Klause. Chair Mizzini ask ad staflllo pravidea attenfdeies wilhl an oNeniiew of the history of the Lake Grove Millago Center planning prociess and a summary] of the drafill plan and code. VI. C TIHERI BUSINESS — ALANNIING COMMISSICN This was Chain Vlizzini's llasll Planning C ommissioni meeating. Thea others Comm:issionier.a thanked Him fbn his serviae anc guidanc€a and his eafforts to involvea the community. MIL C TIHERI BUSINESS —COMMISSION FC14 CITIABN INVIOL VEMENTI Nana. ® MIR A DIJIOURNMBNT Thenen being no further busiruss before the Planning Commission, Chaim Mizzini adjourned the meeting at 8:35 p.m. Rleaspealfully submitted, Jlari icie Badan s/ Jw0cie Badcui A dmirri stral iv a Support III City allLake Owega Planning] Commissian Minules allJanuagj 14, 20CIS Page 7 offil