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Approved Minutes - 2008-06-091. CALL TO ORDER City of LaW Oswe ga Planning Commission Minute s June 91, 2008 Chair Julia Glisson ca: l ed thei R anni r. g Comm i,is.'on mieieti ng of Mon day, Junes 9, '11008 iI ca ordain at aF promima tel y (:0 ,F .m. in thea Counail Chaambam of City Hall at 380 "A" Avianuci, Bake C;iwego, Creagan. II. ROLL C ALL Members F resent were C Ihaiar Julia G: i ssor. , Vlicaea ChIdn Ph'l iF Stewart and Comm:i s,ii on ens A dri annex Brockman, Bzaian Neawman, Marys Chian, Scot S'eagal and A l isan Webster. Staff Fne,aeart weans Dennis Hgnan, Ilong Mange Alanning Manaigen; Sanah Selden, NeaigHborhood Blanneinn, Sidaro Sini, Senor Mannar; Deborah Andneades, Assocaiataa Hlanner Eman Boone, D eaputyl City Adorn ey and Iris Trainien, Admi ni straitime Support. III. CIIII2113N COMMBNT Nana. IV. MINUTES Comm:issionan Brockman mo,$6 to. _.appnoua_ tre Minutes of May 12, 20(18. Commisl,ai.orian Gison sacaond6 the motion and it pa.ased 5:x1. Commissieanears Newman and Siegel abstalined. V. PUBLIC HEARING Amendments liar Cffi2en Involvement Guidelines (LU 08-0031) A requeast from the City of Lake O,ivwaaa to approve proposed Orc inanciei 2 112 amending thea C ity's C it:izien Involveament Guidelines to inciludea new gLlidelines arae ciritearia fdr ne'ghborhood asscaciialion t auiric My aineandments, a new requirement for neighborhood associiallion t aalad officier termis, clarification on tl a prociedurea to remove neighborhood assocaialion recognition, and clarification on the Cit)j's annual meeting to raviewa the c:ilizan involvuinenil program. Chain Gl i,ison operied the pub: is hearing and emr lainad the app: i clabla prcaciedume and cnituria. Stile asked tre Comrni;isionars to decilaw any bias on conflia:at oftirlereast. Nonea were deal aced. City cif Laku Clswup PllanninE Commission Writ-teis all June Sa, No page :I of 13 SaraH Selden, NeigHborhlood Plainneir, prusemlad the staff report. Sher highlighlted Idey chlangesr prioposied to thea Citiaen Involtiemint Gu,,iiJinesr for Lake Gswegp related to nequinemants fon racogr.iz:ing neighborrhood as:iauiations, modify,'ng their boundaries, staggering nedghlborhood associations board position lermsi, avid the annual Commission for Citizen Involvernad meiating. She suggesled a pracieduwe fon arrianding r.eighborhaod association boundaries. It was based on naighbanhood assracdatlon rnecognitian criteria and aould be initiated by the Commission far C:ilizen Involvemunl (CCI) Cit)) Council, an existing reigliborhload assaaiation, oil a group of citizens. The praciesis sequined evidencie that 1Iha existing boundaries no langur meil the criteria and that thea pnopased boundary would meiet :i1. It pravidad that the changa ciould not aeiave a formeiv memben pnaparty outdid a of land um epriesenuid by any r, eighlborhaod associal ion . Sha fiecal led that existing ne:ighborhloodsr ranged :in sizes from 100 to l ,fI00 Houserholds. She added that at the Aebruary 1 l th CCI rnaeti:ng, thle Commiissionerisi wattled to ensure a naw raighlborhaad association was not too small; the) wanted enough people it Valved in it to make it afftictiva; and lheiy wanted to sieie an adequate showing of member support for thle change. Shle said the praposed ariteriia fon fbriniing a now neighborhood associalior, cialled for a minirr.unr. af1300 hlousaholds and as largei an area as possible. She said that meant thlat if arty a,few priopartieis wenei to be shifted fram one neiighlbanhood assoaialion to another, the result had to bei thal both associations had 3 00 members or monis. Al this point in hien presenrtalior Ms. Sudden suggasled furthler ahangas to the draflled language in Appandix D to acciounl fora tenants. She siuggaslad it aould call foci a "double majoniq " with a writlern shlow of support from occupants of 161% of al;l the pnoparties within thei areia prroposad to change, and 67% of the property ownems. She said other praposed ahanges wauld help maintdn neighborhood continuity{ and momentum by requiring staggarad, two-year bawd tarms to ensurc thal no more than hlalf the board changed in each elerction. She sand they draft allowed a neighblorrhlood assaciiatian to be iraclive if there wcra no current issuer's of concern, withlout losing ils recognition. Shle recornmandeid that the Planning Comm- issian riecommund LU 0&0031 to they City Counail and arrange a l oint study sass ion lei dis cru ss it. During they quastior. irg period, staff emplaiinerd they had sal, the threshold at 300 membars because lhery rucaaled that the Commissioners hlelieved the Ciq's smallerst existing neigh borhood assiocial ior. (of :I asst than 2(I(I hauseholds) was 1 oa sir. all. Thuy cl anifted the guidelinas called fon a new neighborhood association to have the largest amea possible to reipreiseml "common identity and sociial aommunicalion." Commissianerr Brookman ciautionerd that the pnoposerd 300-hlouschale threshold might r.ol help incruaser aitiiaen involveimenit because it would not be passible forr some areas to crieale a ncighbarhood assioc al ion with that many members. When asMed, staff explained thley proposed lei require twa-)erar board terms b€oausrer it arnsuned ciontir.uity; lhery had licaard cilfzensr lauriernt the fact that a couple of neiighborhood assoaialions Had swept out their ar.tine board in one elecition; and most Cit){ boards and crammisisionsi warn sitructurad fair staggerred mumber tarms. Commissioneui Clson said haii axpuriienc€i wase that erff revives baand member: wearer re-elercted. She worried thal mandatory twa-)aar terms wound diseounaga lhase wha did not want to ciammit to manes C ity of Lakes Cswaga Alanriirg Cammissiori Mini. teas cif Junes SI, woki Pages 3 cif 121 than ones yeaa>t. Commissiionan Elro<akrrlan neacaallad heaariirng neiigl,barhlood. wisociiaticm chairs slay they found it difficiult to conduct business at a board meaating at which now ® board memibars were riot awarea of what tf. a board held a] ready discus seed. Commissioner Webster advised that recognition cariteria that called fon an area 1Ihat was 'Aconsiistent with common identity) arae social communiciation" should bei rrade more cabjective and miaaninsgfu 1. Shea asked exacitly haw someone aaule demonsstratei that a newly prcaposed boundaryl met the cariteriia and thatch a old one no llangeir met it. She also recommeandead agaiinsit allowinig a boundar}l changes basied on ciriy one issue. Stafflnecalled the Planning Clummi:ssiionensi had anticipated a sihow of a changes rift ciircumsstanceas, such as the result of a major land uses changes oii anneaxeition. They axplailned that the City Council had 1ho authority, to change boundaries at any tirriie, but thea piiopased criteria oullinsed a prcaciess fon i1. Whean asked, that' clarified That all f va common interests ) lEited undear Boundary Rllecacignjllion Criteria had iIci be consideined, and iIhat the ciritaria would allow a neaighborhood associiation to use maul -in ballots) as well as in-perscin votes to determine ifIthere was sufficierit ssuppcarl fon a chlangea. Brighle Howley, 2560 Bice. Cciurt, a_ HaMmidesa NcighlIcirhood_Asasocisitiou Heard memb(z, si id she hac been alected a year ago and recently reamtlecded. Shea indiciated that the board was strueturead so members rseprassentead all stub -areas of Halisadess, but logethen they looked at 1he "big picturea," ciomipromised, and effectively addressed neighbonhoad- wide pnojeacatsi and issues. She cautioner that dividing Palissadess up into several smaller neighborhood assocaiations would only create more problems. She saiic it was already a challenge fon Palisades to find enough people willing to ;ionic ori the board, and :i1 might ® be evean harden fbri a smalllaii neighborhood asisacaiation. She said thea Assoaialioni had conveyed cilose neie.lorsi' concerns about ficald use at Lakeridge High Sahocil and issues sucahl as that should not be Buff ciient reason fbn a imialll group to careate Mein own neighborhaod association. C atHy f Ihroyer,1672 i Ba Hsacin Mace, former C Hair oft the Labe Forest NeigHborhlood Aswicaiation/CM . submitted a miap sshowiing lhle City's 2CI neighborhood associatians and the number ofl howicholdsa they eacah ropnesented. Sha queasitionead the proposed 3(10 - Household thrashlold. She said it caonflictad with the criterion that the area was to be the largest possible. She calculated the average neaighbarhood a., sociation membership was 62EI houseahollds, and t1 at to naduaa the threshold to 200 houssehloldss ciould result in 40 ne:ighboishlood assoeiiations. She held there was no nead to form any neva neighborhooc assoc iatlans, beciause ifl and whin a aharaEle wenea justified, saome of the largest anociiationss ciould transfer membars to an aibutling smallar existing associiation and thea members cifl eacah associiation would still sHarea common initeneasts, sucah as traffic. Sha acaknowledged it was posasible that the day might aome when the largest neighborhood am aciiationss had to spllil up to operma effecst velly. She said that might be justified if thay failed to miaet thein criteria, did not ciommunicale with their inemibovs or held publia meactings, on werea doing a "bad" job. She said that Laken Horosl might transfer soma Housahuldss to Waluga; and Plalisadeas m:ighil 1liansflar some to South Show. She said thea proposal was vague and confusing, and a `.`solution in search of a prsoblerr.." It was nail ® spec:ifici einougH about voting and imp leamientallion.. City ofILakei Clswegci Manniina Cca runissioni Minutes of1hift SI,'9ICIOEI Paige 3 of 112 I Ms. Shroyaar said :il wauld be Hard to get volunteers ilei sarvea Ma terms and the City shlould not mak a that more diff lault. SHe recalled previous boundary cHanges had t Bien deaciided based an common sense and the case the proporiernts madea al the hearing. During the questioning period, she wiiplaired that although naiebarhood representalIves'-had boon present at the Fleabruary CC] maotIng when the Clammissioners Had discaussead thea first draft, the subsequent notice a Had been too "generic," naighlborhood assoaialion rapreasentaltivas could not undearstand thea staff reaport; and they Had nal began involvead in f4siblioniing the praposa . Re askead, fhr examaple,.:ifl tH a voting plraciedure was to allow one vote per taxi lcil ar pear adult resident. Shle suggastead that the Commissioners eithear reciommend not changing the existing system or asld staff la work] with the neighborhood as.sacialions beaforea thea jo:ini Planning Commission/City Counail study session. Association; said recognilion should not ba removed frame ne:ighbonhlocad associations tHal meat all thein criteria. She wam ad thal the ptioposead plioaess far ameanding an eaxisling neighborhood association's boundary to form a now neighborhood assoaialion aoWd result in 1!1 now neighborhlood associations in wHiah 201 (670. oft 1-100) membaars agreaead to fbrm a new assacaialion, but 99 Households had disagreed. She ag iced with Comm;issioneii Weabsteui that the proposed' language was reol cilear enough ragarding exactly what Had la bee demonstrated to shlow thea ald'and now boundaries did nal or did meaot ]fila neaaognition aritearia. She agiieed with Ms. Shroyear thal thea City could adjust boundaries betwleean an assoaialion it deteirminied was too large and adjoining cixisting neighborhood associat:iotw, that thea praposal was a ";aolulione looking fore a pnobleirr;" and that the prorlcased praocess had not boon neecessaryl to bring abaul preavicaus baundary ahangeas. She reacommandead the Clitykeaepl thea cixisting guidelines. Barbara Zeller, 32135 Slabina Court, Lak( Grome NeighUorbood Almociatican, said she Had nal had enough time to arrange fbn Her Associi ati an board la discuss the pnoposaL- Shea worriead shat samie people would view the minimum twa-year term neaquireament as a tearm limit. Staff explaineid the intent was to retain al leeast hal flthe board eacih eleecfon fear the sakes of continuity, and nothing in the proposal preventeed a board meim bem from being re-electead to anothene tvvlo-year term. Ms. Zeallen streassed an eastaiblished neighbotihlood associiatican should Havea to cionsent before the City Council deaaided io add land to it. Stiff advised tela City Counail was now and would continue to be thea boundary change authorit), but they ag*ied with Ms. Zeller that the beast aplplroacH was to gain conecurnenece of the neaighborHood associiat:ion. Ms. 2ollear suggested staff] hold a raundtable wand session with thea ne:ighbothood associations to gain their support and then nawritc the praposal and eanswe it was clear and understandablee. Dain VlizAW, 13830 VErle Court, advised that neighborHocad associations were formal extensions oft City goveinnment and served an important lagal purposea relal cid to land use regulalions. He suggesled thea definitions in lhei pRioposeid daciument were too ""Iloose," but clarified that ha would not redraw the neighborhood association map. He indicatead that Hee was conciomod thal eistablishing a process to form a view ne:ighbonhlood associiat:ion could motival a people to cne Bate neighborhood associations of narrow -:i ssuee, "`affinity graups" rather than stagy in a neighborhood association, in which diveuesee op:inicans Had to Cit) cif Labe Oswego Planning) Commission M mules uf7unei 9, 2008 Aa€le � cif 12 come togcdhlaii. Het suggested "meimibaiishl;ip" ncieded to be more clearly deifined becaausca the :land use prroceisa eappeacuid voting members to be property ownena. He mciomrricandFad ® that Housaeahlalds :in an areia proposed to be stiifteid from one miighborhlood association to anotherr should Havica their own separate viotca. Her agigcid it was a good :ideia to Hold arwork scission with thle neighboifhlocad assoai.a]lior.rs and that thei clriteiria needeid to be ckiaren and moire `'dcifenrsit le." During the qucisticining period, hei recaallcid that boundary chlangcis Had been acrcomp:lishled iri the pasl and lhle affbacid nie gHbonhlocad associations Hae parfluipatead in thlal process. He acknow:leadglead thea final decision miakeii was thea City Ccaunail. He agrcied there were Moth "inlernna" treasons to ahangca neigHboirblooc wisociation boundaries and citywide reasonrs, suah as ensuring an unreipreiscinled arcs was repwaarrted. Bab Barman. 1445 Oak Terrace, heild that 3GI(I hcauseholdsrwas too small a number and made it too easy to form a rrew nciiebcarhood association. He stressacad that as cissentir.rgl m:inroriq of households could bice forcied to bei a parr of thea new rieloblorhlcod association. Her .auggustod the right size was cilosor to 500mWl hlouseHolds, which was a ,42ci that offered a large enrough molunteer pool tca fill] Hoard posilionis and was Haii in fbr a few ,,spacial intercists to manipullaate. Hci suggested Hour, c aryl changes be considered cin a periiod:ia basis - emery) fimci or tart years - and they should beir.reifit thea entirca Clity, nal just rrefleact the emotional, is.,iucis oft the day. He noted soma neighborhlood assoaialion boundaries wurca "scpaewy" and could ble correcated durinrg periodic reaview. He siudgesled staff d:iscusas thea i;isue with mighlborhood assocaiaticin ahlair;i. During the yucastioning period, hle explaiinred thall it would He floc easy to goat 300 memblcars and a new ® neighborhood associalion in an anea that coritaincid aapartrnents. Vlicei Clheiir Slewarl recaallead the draft caallcad for the support of a majority of the membership cit a genciral melating elft de, associalliori. Hca asked if that meanll onrly property owncirs could motca. Chla:ir Glisson recalled staff had just auggcis"tad a_ahange in thle diaft ghat called frir two d:iffl;ireirit motes: cif owneurs, and thlen of all Houaeahlcalds, buslinesisers and non-pirofits. Mr. Barman advised that the Clity Had to allow mi to enjoy "`fu:ll, vested rights," and that maadea it easicir to tum an area of 300 apartment units into a neighblorhlciod assoc;iat onr. He asked ifthe Clommissionen;i really wanted that. Hei indicaated hci agrecid the ereift prroposiad needed work and stafflsHould fund out what the naightl arhood associations thought of it. Commissioner Webstar rufearred to the neighboilhlood assouiatian map Ms. 8hiioyer had submitiled and asked if rhea "household" numbers on it iiepnesented both wnitcars and ownens. Ms. Selceara recalled that the numbers shu had given Ms. Shrloyen wer a the numitaurs cif Iresaiderraae adcreisses ori thea City's neighborblood aslsaodiatican mailing ]i'sls. She added that thea City kept a separate rnailing list oft abwriteca piiopeirty awners. Ccammi;asionen Weblstat :raw a need ilea more alearly deafinea "househlolds." Carolvne R. Jones, 2818 Pllovlan Wav, a G l engin onrie N eii0blorHaod Associall i on board member, irelated that shlea had t aen nca-clecaled to multiple twlo-year terms: Sr ea said rhea did riot support thea 300 lhreashlo:ld blecause it wcaulk exacaefrblaw conrf.liat:ing intcuresals between Gkinmrot iea's R-1.5 chajacteur and a nearby area that might bei demcilopead al a hig.Herr dear.rs:itN. Shle suggested topogrlaphy slhlould be a facicar beaaause Skylland.,i, wHicah ® was all lhlca top of the Hill], did not have the samci inlerests as Glenmorriti. Fort example, thciy Had asked Gleanmrorriiea to caul down some trees tHal werrea blocaking thafti view. Shea C ity.of Lake C swega Planning Commission Minutes of Juni 51, 2(108 Pager 5 of 12 said filer rieigHborhlocid amociiaticin would ciansider becoming part of thle Mary's VWlooc s rus:idariliall area on the other side cif Ithe highway because that ceiveiloplmenit was llimiteid by knlown facil ors, mah as then condill i oris cif applroual cif thlall Al anned D eve:l op racinll . Jlalienel HollaHc ugh, 1685 Clc vEiileail Rc ad, mid she limed in Plc isadeis Neiighlbcirhlood A moci ationi, Area SI, and supporteid thle staff proposal. She predial ed that shle amid €laiini ff.a support ofl61°/a U300 sub-arcia hlomes (thomi that were laciatud around pub:lia spaces) ir.i ]lass than anei month because Her naighlbors did not feted the Palisadus Naighlbarhood Asisociationi (ANA) reppesenitud their inlereats and thei ciunierlt bylaws made it difficiult foii anei of them to be eleictud Ajaa 9 reiplreaeir.itative. SHe rieporteid that ]hair minority vieiw was always voteid down. Stile agreied that topography should blellp delarminie wheive neighborhood association boundaries should be :located. Dwing t1a quastionirig pariod, she clariifiled that lhei geneiral PINA mamberiship voted on a 1 areia representatives, and Aj eia 51 residenits cioulld riot hold a separate utiles 11a chloosei thuir own reptemir.itativa. Clomrr.issioner Broakman said 11hei testimony inidiciated to filen ff. atIheme was a grciatur need fdr the CC] to focus on hove weal] neiightarHood assoeialioris were opeirating than cin a naw plrocess. Mii. Egner explained ]Mere was nio curnenit prociess in pllacia ftir par of an existing nuighbarhlood associations to :initia]la a boundary] ahlange; He advised that they ciould bring their request to the CCI or the City Counciil, but. staff Had bleard tr e Commissioners say lhlay wanteid a prociess, and ill seemed a better situation to blame cines, so people whlo wanted a boundary gblange knew haw lici aplpliioacH it. Chaiiii Glisson inivilled Mr. Mizzia to discuss How recernl baundary ahanges had been initiated. Mr. Mizzini recalled that mo:rt of them had been small chlanges initiated by the r.iaighlborhood assoc:iationa and cionsidarad duffing the annum] CC] rev:iaw. He recalled that OP Lek a C rams and Wal u� a Naighlbov icid kasoci ationa hlad broughl their requaA to a Planning Commission world aessioni, whicih had been fblllowed by a blearing, a Planning Cammimioni recommendation, and a City Council decision. He acid no neighlborhood association vote Had been lakeni: Commissiorier Webster coma. anted that it was a good idea l o have a proceiss in pllacie sa pe op] a knlew hciw to plrioeee d, but ahei agiieed with Mji. Vi2zini that thei definiticins and criteria needed more work. Comniissicineir Nuwman acknowledged that the Cit)] Council was and would always be the final decider, but'He agreed theme shaulld be guidelines and a pracieas for boundary] cihlangea. Howeveir, he did nal support a ]ciwinig a par cif a neighborhood associiation to initially the process of breaking away from, it, because the outlineid priocam was too complicated and too vulr.arable to appeal by ciantesling plersons. He inidicaled lihat ifl the breakaway group could noel gel a veasor able outcome from thein existing neiie barhood aissocial i or.i, they could still bring lIheir raquesil to the CCI, or the CritN Councill, cir during a regullan CCI reiview oft all neighborhood association boundaries. Commissianer Newman agreed than the propomid crilerlia needed more work. Ha mid Hei could agreie la remove the requiremeinl for two-yaan boaitd terms beaausci auery reighbovIlacid wa!i diffeirenit, the requiiiemeinl compllicalleid things. and it waa already ai challenge to gest voluntuar board members. Cammi isioner Brockman obmnied tHat althlou�h neighborhood replrasenlativies all the Ribruary meeliq seemed to favcir two-yeian terms, that %asi r.ial what they werie saying at C iry of Lake Osm eglo Planning C ommi ssicin 1VIir utes oil June 9, 2008 Aa€ie 6 ofl 12 lhle current hearing. Vicia Chair Stewart necaalled the Commissianears hlad reasoned that some sort of sta88eiied board teams would canswe continuity by preventing 1(0% is turnover. Commissioner Olsson iiecalled that most neighHoiihlood.assoc:iation.cihair9 sermed micire than one term Hecsaausci olhler, werea neluctanit to take on that nesponsillil:it)l. Howeavezi, she agiseed that provision cscauld lie eliminated. She held that nciightilorhood associations wezie moiie than just an exteansion of the City government fon 'Iaric usse purposes. She suggested not bluzdening them with more process would enablle them to function more effecslively. Commissioner Bzsockman agruad that eansuring thal every) neightilonhood association mcamibear had an apporam*tyl to part:iaipatea was moiie important Than arciat:ing new praciedures and pnoccissess. Commissioner Sicigel rucsommended cilanifying thea criteria. He agrecid that topography was an important ftacatoza to be comiidezaed. He said thea :languaa a that called for as larges an area ass possibllu "conasisteinl wilhl common identity and social communication" needed to bei cslar.'ifiead. Hca also suageisteid adding csritez7aa related to thea ablility of a group of nuighltilors tca manages a new neighlHorhood association, and the fisscsal impacst on the City ofI eaaladlishinlg a new neighbonHood associiaticin. He siuggessted thea same set of cnleriaa could Ile used to justify ac justin8 a boundary on forming a nava naeighHonhlood association. He agzleed it wauld bei helpful to scaheadule per..odki neviciw of Boundaries., Hca agreck that the staff sshlould discuss Appeandix 13 with nae:ighblozihlooc assioaiation cahains. HEi said hle did nal think thea City ncacided to set up as scaparatu tracking or waling system on pzsoccadurcis for that bucsausaea curnenRly any group could ask thle City Cauncail to direct thea Commissioneias to Begin boundary change hearings. He odserved the Commissiionaens still needed to ® discuss what was to blappen to allegedly inactive ne:ighblonhooc associations. He said He behaved it was up to eacahl nie:igHblonblocid association to decide wheathlen an neat they wantcud to nequ:irci staggeriid terms on term limits. Clommiisslionen Wellstan recalled lhle Comm:issdonenis had anticsipatead that the requiiiemeanls fdr stalggened board larms would offer ani association more continuity, Hul thcay Heard testimony that wcauld make:il hlardeza fon a nuighlborhood asasociiaticin to frad voluntecirs to searve, scs shle c auld agree to remove that requivemcant. She sVuiseid th art the criteria needed miarea wand. She reamoncad that a spl:inten grout might riot canjay tieing the mliniority in a democaratic system, but they could still tilring thlein csaise directly to thle-C:ityl, so, thein was not a pressing meed to incalude a haw pnocem in the amandmenats to "`fix" their minoritysalatus. Chain Glisson agreed lhle csriteria necideid more wonkl. Shia woradeused whlat would ldcieap a small, single-:i_ssuca, "splintear" group togattata after theay had fbrmead a now neigHblonblood associiadon and the issue that Had driven theami away from the original naeighblonhlood association hlad bean zaesolved. Commissionan Wciblster said thea cr.'ler a shauld lie ho:listia and globlal and zaequinci moiie lhlan dissent rulated to on a issue. Vice Chair Stewart reica 1 ed testi m cony that a small 1 p art of I an exi s1 inag neighbfonhlood assocsiaticin did not fecal they had a "voicie." Chlain Glisson suggested thlal lackl of zaepnesentation-might Be a "`Bylaw is.iue." Whean asked Mza. Boone advised that the C:ityl Council exam:incid a neighblonhlood's Bylaws blefbne the Council necaognizeid it. Ms. Seldeini zaeportud shle hlad suggested that RNA fust try to nesolvca the problem by amending thein ® Bylaws, and thal zaequincad a vote of the gencira l miemblersshir at their annual meeting. City of Lake Oswego Alannir g Commissions Minurtes oflJuinc 51, XIOEI Paige 7 oft 12 Commissionier Newman observed the Comm:issioneiis wanted to avao:id being drawn inito shlort-termi disputes and allowing a smaller, narrow initeresi group to break caffI omen onie issue, but th€ay alsca dad not wart very large neighborhood associations that did riot represunl the commons inteuiesils cr prcavide an appropriate fbrum fbr issueis. He suggesled a rugdarly scCaduled, dispassionale, iieviieiw of nuighbonhood associialion boundaries baseid on census and others data, maps, thea neighborhood as cicuaticin boundary crileria, and public input. Commiissionieii Siegel poinilad out the PNA siluation visa somewhat unique] because that area abutted un-anrl ixed land and featured large institutional and pub:Iie land uses. Clommissioneri Llrocikman srtressead that alll neighbovhcaod associations members should be able to parliaipatu in neighborhood decisions. Shea wanted to spend more limes on making sures of thali, rather than working on writing new rule;i. Commissioner 01sioni anticipalled that irr.promed deafrniticansi would makes it easier to cllarify the cirituria. Clhair Clisson ,iumrrarizead the discussion. Shei saw agreaement lhlat the critearia neaeded to be wovi on first, befbnei any prcacaess was deaveloped, and that the procuss needead to cluanly say whlal was requiried to initiate a change. She recalled thal the Commissionars wanlead roes publics inipul and neighborhood associialioni invo]veamenit in the 6sciussion. Mr. Bgnlev asked if there should be a prcacaess foci a "sp]inler group" to use to form a naw nieighbov iod associalioni, ori iflthey srlould simply appiioach Ifle CCI or the City, Council with their request; Ccamm issaonen Biiockman suggeisll ed that their mqueist should not be based on only onei issues. Commissioneii Olson suggesiled they ciould be encouraged to di.,icauss it wiithl the staff first, buciausea lhei staffl would blelp them compare their request with the IIreivisi&, cdarifieid, criteiria. Mr. Hgnler askeid if a petition, or a minimum numbeii of rnequesfojis, should bei iiequiiied to iniitiatei a neiqueist. Commissioner Clson said any size group, with any kind of issue, ,ihlou;ld bei alloweid to let thlei CCI know aboul il. Comm isisi oneir Wlebsl ew reasonied that if l th a mmae recognition cariteri:i a (including "as large as possiiblu") were applied tca the "sp;linteii" group neaqueso, how many of theam nequesated it did nal mattecir. Commissionier S:ieaged agreeid the number of reaqueistonsi was nol as important as thea quality of th a nequeist. Hes said the request might bei scimeithing other than to break off[ with the pareint ne:ighbonhlood associations it mighli beto being about a bylaws chlange; for examplle. Hes suggusteid the splinilein group hame to show they could be a fur,ct:ional onganiisatican. hie said if the request related to a Corr prehlerisivia Plan ameindn-erit, ori creating a neiw neiigbborhood association, the Clomrr.issioneris ccauld reciomrrarid that thea requesilcirs takes lhleiri iiequest to thea Cit}{ Cl auncil and allcaw the Councail to decide whuther to divect the CICI to hear the m att(ir. Clommi_ssio. nier Briockman agiieeid thal thea niumber of vaquesilons was not important and she] stJeisisied tblat the CICI wanted to blear from thea community. Commissicanem Websler wild thea definitions and ciriteria should bee eilarified. She siuggustead theay should reaquiva the breaak-off group to sihlow therie Had been a signlificaant change in cinicu nAmcus. Comm issionier Siege] suggesaled thle group should to k. to staff so they did not have unrua istic expectation,. Clommissiioneii 011son anied the siituation would not come up very often and it was riot a big eniough problem to justify fashlionirig a speciial procaess fbri it: Shea said stafflciould offer thea group hlealp and guidance and ask the CCI on the City Ccaunail if they waniled la blear the matler. Clhai i Glissicin agreed with Nfi. Egneii, than iii wcauld taken a ciompeilling argument to fbrm a neaw City cif Lakc O wegu Planning Cummissioni Minules cif June 9, 2(108 Page E cif 1.1 nleighbothocid associations. She anticipated teat well-defined criteria could bei in place for the requestons to ciamipara 1halli request with. She said ifl thei request wcarea based on a single issue, staff) could help them fined :iomei othean way to resolvac it. Cornmissionur Webster suggesled a "compelling" argumcinl could bei that thlere had been some brciacH in the pnemioudy existing ciommcanality and they nieed(id to form a nuw+ neigHbonhlood association. Whanr ;gaff wikcid whichl body a bwak=off) group ahoulld go 10 first, Ctiai i Glisson neciallead that eacH Planning) Comm;imion agenda offencid an opportunity for anyone to bring up a CICII-ncilated issue. Commissioner Brockman suggested they should be askled to complule a form that would help therm oitganizca and prupaxi a wuelll-thoughl- out nequcist and thein submit it tca the CC I in a 1eathir. Mr. Hgnev summarized what hes heard. Hes obsenied that thea Commissionieni wanted to takes a more hali'slic approach. They wanuid to esalabl:ish a ncigulan, periodic remieaw of boundaries with neighborhlood wisociation input. Commissioner Newman agrciad, adding that evien if the splinler grpup wenie in a unique cifticumstanue, thle City] had to comiider the ciffiacat of then neque;al on the City's neiighborhood associal ion ;iystum. The Commissioners gcincirally agrecid that it was betlen rto sclicidu] a Iwo -year iievuiews t1an five-year reviews and ,it would bei beast not to wait a year 10 schedule tha initial remicm becausci 1ha Commissionepis were aware there wa.i at leaast onie group who would want m ah a reyjaw. Commisaionev Brockman suggested thea Planning Commission was the appropriate body to cionducil the regular baundary review. Commissioneni Siegel suggleasled recommending that any grpufl who wanted to modify neighbotihood as,iociiation boundaiiies should present thein nequeasl to the CCI on thea City) Council frs1, befbre thea F lanning Commission Hewid the matter. Chain C li:isoni said thea CCI should be an "open port" thraugh whicH ® anycanci could coma to explain their problems. She anticipated sataff would askl thurn to do their "homcav�orkl,". and guide them toward an undcirstanding ofl thle noighbcarhood associal ion role and criteria. Shea observed tHal staff age eed that was doable. ClHair Glisson observaed a consensus that thea Commissianeirs could agree to drop the requirement fon staggcaread board terms. Clommissionen Siegel reminded thcimi they still needed to discuss hove to ncilax the standards so an inacit:ivici naighlborhood association did nal neaessaridy loses itsi miciognition Staff advised the Cuidelincis provided that t1 a City Cauncil aould terminale iiecognitian after nalifying the amociiaticin and intuiting them to appear la argue their case fon continuing iiecog;nition. Commissioner Siegel clarificid that hie wanted to unsure all members of the neighboncacid association were notified. Commiss:ionen Wcabstcir obsenied tHat the Commissioners were inclined to agree 10 relax the reacogr.jition standards for inacitime neighborhood associalions. Staf!reacommcindud the heafing ba continued so they could &iciuss the issues with the neughbarhood assoaialions and return with a betters proposal witH tighlened definlions and ciriteriia and world on the process. Commissicincar Siegel moved to ciontinue IJUI 08-001-11 to Suptember _22, 3008. Commissioncir Brockman seconded the motion and it passed 7:0. The Commissionens also generally agreed to wait to schedule a joint wanld session with the City Council beciausca they were not ready 10 accept thea aurrunl drafll and they wantcad ;staff to solic:il ® mora neughbarhood association input. When Chair Gllisson found there were not enough molunteans to fbrm a CC] neighborhood planning subcomm;itllea, she moluniteeuied 10 City oflLake rOmega Mannirg Cammission Min utas ofiJunc SI, X108 Page 9 oft 12 plarticipatel in the staff naighborhaod assaciiation disaus.,iions. Shle announced a fivel- minuto bneak in thle mieleting and theineaftein necianvancid it. VI. PIIANNING COMMISSION — WORK SESSION Buildalbllel_Landa ]InHentary (PPI 07-0009) Slid ano 'lin, Senior Plan nen, pnesentud the staff riaport. He elxpllaiined that stalff had cixamined t1a potential dwelling unit capacity] within the Uzban Samice Boundary (USB) and estimated how many dwelling unit.,i could be built unden aurrelnt zoning. He said the study riesults could bel used during the community, visioning pnocclss, pleriodia n€Iviaw of the Carrprallansilva Plan, neighborhlcod assoaiatian pllanniing, and to track. haw wcill thle City was meedrig Metro's Urban Griowtl Managerrelr.it )lunctilanal Plan, Titles 1 (JR iquiremcinl fon Housirld and Empl.laymelnt Aaaommodat:ion). Hu alarifl.eld that Metro Had detelrmined the Ciity was in aomplliance in 2001 whiiahl melar.t that based an 20(11 zoning, thel City was able to pinovide the opportunity fon thel number dwelling units sequined by Titici 1. Hel added that thel City was not requiried to do this study to pinove to Metro ill wa.,i sdilll in compliance. When sorra Commissioners quastionad whlether mankelt conditions, cnelaition of clpeln space, and existIng develclpmarl would support that arnaunt of dwelling units cneiationi, staff elxpl;lainied that Meltro nequiriad the City's zaning to pplovida that capacity. They pointed cul thle drafll ,ittdy showed thal by 200'), actual, appinoved, delvellopmenit had only been (0% of estilmiated maximum density. Staff expllainad they had aha.ngeld the mathod of analysis sincia thU oniginal capacity study. Tha oniginal study had been a parcel -by- parcial anayals, but the curwril study used GIS technology, nemoved pinotealed land and right-cf4way, and looked at how land in aach zonae could be ne-deve.loped in the future. Thay advised that a subdivision was nequined.to meet thel minimum density requiriernad (which was 80% of maximum density), but a parlitian was not subjelat to the delnsity requirelment. Thay explainad that a :lot of land had beleni partitioned ups through 2001 and that had contributad to the "`under -built" pericanlage of (0% of t1a plcilential clelr.isiiy the City had planned. Carnmiss:ianelr Nawman absermed thlat thle 2007 data was not complelte because some subdivisions appllicalions wares still :in the land use pnocciss.. N11. Sin thein discussed haw Rloor Area Raltio (AARP factored into the methodology. He explained then was no maximum ori minimum density requirement in multifamily zonies, tul a FAR IIrrit was applied. He racaded t1a C:it)I's original dwelling units aaplaaity study had dxcluded AARI-basad projects) where) the potentia number clfl devulopmelrA units was nal basad on thea squara feet of the lot. M. Bgnlali advised that the) City's RI -(1 zone allowed relatively initunsive density. Themeticaly, ona aculd ft amidst 50,000 square fMet of apartments an one acre of R-0 acinad land. But in actuality, commcm arch, oplen spatia, parking arch, hallways, eta. took) up mush of the hell. Hu relatud than many jujisdictila s eslimated thUy acarid actually gest :0 apartmenits to perhaps as many as -10 high-rise) apartments I1with structured parking) pati aarie..Flawever, 1he currant study showad Lal a C swego's average built den: ity in multifa.milly zonies was only frva units pen acne. The Clommissionietls ob.,ierwid that higb-density zonies seemed to be "unden- peniformling" and they might offers the gipatest potanlial for meci ing housing targets. Staff City afLake Oswego Planning Clommiss'an M it uil as of Tuner 9, 2 OCIS Paige :I (I of 12 said they planned to ne-exaaminei those acineis to ensujei thea data) nellated to rriultifamiily zonas, which they Had colluated later in thle pnocaeass, was aorreact. Mn. Sine them di:acaussaed Attalchmeant 7, Dlwealling Unit Capacity Analysis (LILACA; Quick Reifhtenacea Shleel 1162/0EI; and complained tha methodology and vaariable;a the ,,taff Had aonsidearead. He neaplortud that there was rio " satandard" Methodology, and staff.Had ahoaein miethods that bothl Metro and the Daparlment of Land Conserviallior.i and Development IJDLCE) staff) found to be geir.eriallly aaceptalble. Her asked tHea Comm:issioneuis fon thein fbedback. He pointed out that neadeaveloplment ofl condominium projects had been eaxaluded from Cnos:i Buildablea Land.. Her ampllain€ad staffl anticaiplated lbey woulk be very difficult to consalidatei and nedtivulofl. He oxylla:ineid a 20% "Undenbuild" fhcton had beein applied Io neflacat thea fhct that lhei City feaatwud plhys:icially aonstrained land that could not bei ciountead as "net buildable land." Staff poinled aut that the results wale cateagorizead into Men;iion 2a, wH:icih included all land:a that showed up in the study as "buildable" negardles;i of pearaeivied constraints (a ULC D riecommear.idation); and Version ab, vahiah wfleated assumpllions basad on local knlowlleedge xilated to what paraels were acivally unlikely to be readeavelopled. They had also applied other variables to bothl Mersion 2a and 2b to finid the potential nangea afI until denasity (lows, meadium and hligh) deplendinig on blow l:iburally on strictly the aodea was applied to deaveloplment treve, and a liberia: ar cons rvativme estimate regarding wheathlen a plaricel lhat was 2 limes the zone's minimum lot size aaulld actually bei div:idud into Iwo lot% can if aonstrair.u, on the nu ad fon a buffet can an aaae:is drime foci a flag llol, would neiquirei the plareint pajael tca bei 2.3 timers thea zone's min miurr i lot nine in onden fon th a nasult to ba two appropriately -seized lots. ® Stalff confirmed they as.aumiead that nedeaveloplmenit caouad bee saervied by the sanitary .aeawear systeam. They eaxplairied their pinoieation did riot count aciae;isory dwelling units beaausea they ware not are outright pearmitteid use, it was a di.wretianaryl decision to allow thami, and thle Building Dupartment staffl said that Theme were not lhat many ini thea City.. Thuy conifirmead thle inventory faciloread dwelling uriit:i ini mimed-usea deme'loplmeanl :in commuraial zones. Commissioner Bnoakman obsenied Thea City had a lot of stuapl Topography, and thal thei Reftireir.iae Sheeat indicated that under thea Mersion 2b, :lowr-dansitscear.iario, thea City woe d bei many units sh av of thea taiiigeat. Thea Commissionensi discussed the assumptions. Commissioner Siegel suuggastead thenen mighl already be eanough right-oflwiay available fon infill deavulopment, but ha aakr.lcawledged that a flag lot wauld need to aneallea an accassway. Staff) said they belieavead il_ made sphse to apply thea "undearbu:ild" fhcton if theay veer making ai very general caalcu;lation'ofl net buildable land by dimidinig the aggrugate total of a goner's nand by thea acanea' s minimum lot sizes. Tree C lomm i ssioners vaonldened if the "2.3 Times" assurr pl ion miiet undereastimatu poteanliai density; lHeay obserwid that wHiah assumpltiomi lhea Manning Comm;j9saion chlosea to neciommieirid could drive policy and affect the ahanacter of thea aommunity. Thaay anticipated their ahoiaesa would affecil plannirng ducisiomi such as hlowi to menet affterdablla hlousing neied:a. Staff Iiecalled tre Affcardable Housing "cask Horde recommendation clad beean to allow aciaesasory dwellings outright ini somie acaneas in order to pnovmidti money affbndablea hou sing. Commis:aionem Newman necialleac tree City of Portland. ® assumed that =1% to 4% of all dweelling units buill caviar a 20 -year pleriod would be C it} of 11ake Oswego Planning C ammis s icon M inul es of : unei 9, 3008 Paige 11 cif 1.1 "planny" fllats. Commissionar Brockman ciautioried there had to be ample Flanking to scirva mahl units. Staff agreed to double"aheicld the data, cixplatd the a6ciessory dwelling issue, and arrange another work session. Thley recommeindeid that the Pllanniing Cammission narrow the range of options prasenteid in the staff report beciausa it was posisibla to assumes'tha City could build to thea maximum poteinlia capacity, but that was unlikcly. Crlair Glis:ain thanked stalff for thair work. Community Nwilopment :Codc A miEmd men ts_(PH_0&0002) This discussian was postponed to thci next meeting. VII. OTHER BUSINESS —PLANNING COMMISSIION None. . VIII. OTHER BUSINESS — COMMISSION FOR.CITIIZEN INVOIJVEMENTI None. IX. ADJIC t RNMBNT Thma being no furtheir busiinciss beiforei the Alarming Commission, Chair Glisson adjourned the meeling a1 9;55 p.m. Re,gxictfull} subrr ittad, Iris Trainen Adminiistiativa Support City of Lake osweiga ]RImnirig C ommissiani Minn tels of. June SI; Aoa A age 12 of 121 D J