Approved Minutes - 2008-07-281
I. CALL TC C RDIERI
City of Ilailde Oswego
Panning Commission Minutes
July 28, 20108
Chlair Jullia G:Iis.lon called thci Alanning Commisaior, meclt ng of Monday, �lully 28 20081 to
order alt approximalely 7:00 p.m. ir, thle Councill Chambers of City Hall; at 380 "`A"
Avenue, Lakes C swego, Oregon.
ll. ROU CAL IJ
Membeirs present were Chlain Glis.,ion, Vice Chlain Ahilip Stflwart and Ccmmillsicneirs
Adriannci Brockman and Mary Chian". Commi.isioneins Brian Newman, Scot Siq.cil and
Alison Welbsteir weme eixaused.
*'Arrived appraximiately 7:05 p.m,.
Stalff present well Dennis Bgneni, Long Range Nanning Manager; Evan Boone, Deputy
City Attarncy and Iris 'Ail nen, A dm inistrativei Support.
111. C11711IZEN CC MMBNT
None.
IV. MINUTES
Commissioner Brockman moored lci approve the Minutus. of June 23, 2008. Nice Chair
Slewarl sieconded thea motion and it passied 4:0.
N . GHNERAL PILA.NNINC - WORK ,;IBSSION
Ccimimunity Development Code Amendments RH 08410021 Update on proposeid
tal alien dments lo 1 he Ilake C sweigo Code (LCC,, Chaipter S CI of the Community
Development Codes (CDC) fbr clarifying, aornectiri8 and updating sections.
Staff cioondinalcin was Demniii Egnen, ' Long Rangel Planning Manager, The
Commis;iionenis aonlinued to eixauniine pnopo.ieid CDC ahangei.,i and calegorizei them as
either simples, "hlowieitleieping" ahlange.i, or poliay changes that warranted it iorei publia
input. Thea Historic Rllesourae:i Advisory Board hlad rled'a changei in a cionditional
use piiovi.,lion that aillowud non-pnofil office use ir, landmark structunis on arleriial ctreels.
® They wanted fon-pnofil uses to a so bei ail lowul They beilieved the changci would
C sty of Lake Oswei€ia Manning C amm'99iani
Mirmles of hil) 218, 2008 Pagc 1 af4
t
encourage more people 10 use, rather than demolish), hlisloriic structuress. Staff admired
thley ciauld support lhei change because tceire were only a f6w situs where this would
apply; a conditianal use Hearing would bei iiequined; conditions of approval would be
applieid to make the uses carnpatiNa with the neighborhload; and the uses would also be
subjeicrt to athari requirements, such as parking. The Commissioners generally agreied this
was a change thal neighborhood associiations should Hamci an apportuniq to. comment on.
Stalffl prcposed to reivisei promisions regarding non -conforming users. That section
aunenitly conitsined ones promision that set a 906/o cosi threisho:ld to full complianae wiith
the code wheini the struatme was clhlanged, but it contained another provision that certain
kinds of repairs did not Gaunt. Tlhay reicalled the intent oflthe aost threshold was to avoid
elxpandirig lhle degree of nioni-aon. irmlity, but some airaumvenited :il ty dosing "serial
repairs," ar demolishing a]1 but a small parr of the axislinig structure. They said the Infill
'flask Homes would riecomm Bind not subjecd ing singki-fhm ily reidevelopment to tc ci `IO%
threishold, because members believed it enaauraged people to demolish smaller, olden
homes, ralhler than impriovei theim. Ule Commissioners agreed this was a pclicy issuei.
Commissioner Brockman suggested making it easier to make such imppicrvemients as long
as thea dus:ign wase acrmipatiblei with nciighbars' clauses. Shea a o suggested replacing de
`IO% cost threisHold with a standard that required rieter.tion of a specific peraeinitage ofI thea
existing ;tncture.
Staff) proposed changeis to piovisians regarding an Overall Deiueilopment Plan and
ScHedulei (CDIHS), thal would alarify that uses in the appraved piojecl werie limited 10
lhase spaaifiaally listed in the ODPIS approval. They confrmcid tHal they had
inaorporaled ahangas the Clommissioniens Had suggesteid into tcei priovi;ions fbn scheiduling
deivalopeVneighbonhlood association meeilinigs under Section `10.17ATI, Neighborhood
Contact. Uley piesenuid two pnoccidural opltions and the Commissioneins agreied with thei
staffl suggeislioni to inicorporatei Option .1 (whiah addressed notification of recognized
neiighbonHood assaciations and "other organizations") inlc the final dhafi, but keep the
teixt of Cplioni 2 (whish addreissed d:ifftireinit typeis of neighborhood arganiizatians) in case
thea Commissianars later docided that was best. Staff axplained that' alreiady tiled to beep
mclmbers of I al l to cis of I nonr-neaagni zed neighborhood groups. notifl ed and informed, and
two nesidcints afl Westlakci Had gone through the City's pie-app'licatian confenenca tmlm*nig
Program.
The Commissiandis examineld plropasad changes 10 thei Minislerial Development
Classification section. Staff adviseld that a large, peuicentage afI Cit} piopertiels welrel cin
weak foundation soils, and tHal, telchdically, the aode did not aonis:idelr structures an tease
lots "MIM stelrial delvelopment." Hlaweven, Cit} piactice was lei consideai tho;ie houses
"Ministeriial Developmclnl" ifIthey wurel lots in a subdivision that had been approveld after
A geroteahn cal analysis Had beleni submituid. The1 Commissuoneuis agreed this was a pclicy
change that warranted mote dis cusision because a house might be elnl aiged beyond what
the soil would hold; drainage) Had to bel considerield; and ifIsuah a develcipmelnt fauiled, thlat
could afflict the naighbois.
Staff.said that they proposed to tighten provisions that desaribed how much and what
kinds aflfbigade miodifrcalions biggeied acmipliancel with) design district starldaids. When
Citi of L al (i Osm(igo Planning Commissian
Miriules of July 2E, 2c10F Page 3 al 4
askeid, they cilarifieid that the fagadea cHangei was aubjeict to land usaea revicw, and a cahange
in signlagea, whish was subjecit to the Sign Clode, might be n i contingeint upon fagade
® appraval, Staff cilarif cc' fair Commissioner Brockman that 'fla neighborhload association
wanted to put a kiosk) it a park), ar miake it a "'frisbees park)," that would be acacomplishled
by the City. if '1 weirc parl of the PlarkA Master Alan; cathearWise, the proposal was subject
to deme:lopn int reaview. Tl:a City would f lle thea application, but might ask) the
nedghborhood associat'on to do the wark and pay thea fee. Approval could bei subjcd to
aor,iditions of appramal reigardir,ig traffic and parking, and appromal of )lies deisign of the
kiosk) building. Comm:is;aionena Bpoakman ciommieanited that thea City should waimc the
application Ria whein corrin it31 organization: wanted ll ca do thlri that were berieficiial to
the ciamimunity. Mr.. Haonic admised in thall ceisc, Ilia C:iq Manager was authorizeid to
waivei thea feel.
Staff) acknlowleadgeac 1Ihalt although motif ciationi mailing labeal lists could becomes cauk' aated
betweieni thea start and thles enid of the! deavc1opn ient reiview plroces:a, thay plroplosead to use the
mosll recent tax assesssmenit roll for mdilinigs (upldated by the County iri Ocitober and
amailable to jur.'sdiclions ini Nawirribeua-Deaciember), and reaquira the not:icie to also be
posted oni thea sites. They cilarifieac that thea notice wa:a 'miailead out thea day afiar the
aplplliciationi was decsmied compleate, so thcrei was not lime to reavalidate thea list.
Suiff plannead to present thea caategorizead cahari in ilhei following order: Hirst Ilia eaasy,
"Houseakeaeplinig" changcis thein semi tivc lands ordiniancaea-related ehlanges then thea policy
cHaingeas that thea C.ominissioneirs had agrc& wauld require more ir,ipul and dhiciussioni.
® H awemer, theins would bei one plublic notice about all the proplosead chlangeis.
VI. CTHBIRI BUSINESS — HIJANNING COMMISSICN
NeigHblordood All an )1mF lementatilon
Comm:is:aiori Brockman distributed a "Neaighlborhood Planning" autlinie shes had
fashioned which was basad oni help eaxpearienicc in anothear county. Thea ciounty's oveiralll
pllan and pollicieas wens based oni locational information that deavealoplers might use willh
neighborhood plans adding more detalil to the larger plan. She also submitted, "'Bxainpllea
of How a Plan Policy and Implemeantaat:ion Strateg:ieas Miplhll Work," that starlled with a
goal, then set related pol:icay and requiremesnts for neva desvelopment; then described how
theay were to be implemar.led and fundead.
Commis.aioner Brocakrran reacaalllead thea Halhiades NeigHbonccaod Associiallior,i wanted a
diffcuierit Hlocar Asea Rlatio (]HAM applied to adult liming facilitieas, and shes said hafi
eaxpeariencea was that a neaighborHood plan and the rclateac aonirig aode should be adapted
at the samea times. Mr. Hgnelr aduisead that theme were "`pros" and "cones" for adopting thea
neiebarhood plan first, or adopting both thea pllan and slated code at thea samae time. He
thcai the proceass waulld bei compllelted fasten! if t1e pjlan Weare adopltead first, arae then the
reilatead aode. CHaiir Clissoni recalled thall thea )Jake Grove Villago Center Advisory
Committeaea had found it hellpfull to be able to :look) at the plownlia code becaausea it healpled
them beatter understand -whaat thea plan nieeadead to say. Commissionem Brockman off✓;aread to
® draft) a locational policy, including criteria to detelrmine "what goes whence." Chair
Cityl allLake CIswiego Planning CornThissian
Minutes of July 28, 2CIN Paige 3 of 14
Glisson cabserved lhat dunsiiyl would be subjecl to such lcaciat:ional ploliay and criteria. Mr.
Hgnear advised that the Comprehensive Plari already included some locational pellicles,
and reque:ils for zone changes were fbw and infreaquenl :in Lake Osiweagea.
CHaar Glisson reicalled thea Clommiissioners had beein surpris ad to find suicih a lack of
understanding between earl i es at thea Plat i sades N e:i ghborhload Alan hearr, g. E ha
suggeasled as.aignirg a Fllanning Commissioner Ica be a liaison with cacti neighborhocad
assaciiation, to help them clarify what they wanted as they deavaloped them i plan.. M:r.
Egner reapcarted there wearea five nuighbarhood associiatians wcarking on plan
irriflementation. Chair Glisson anticiipatead thu Commissior.ets would discuss assigning
:I i aisons at another meeal ing. Wren Asked, Mi. Egner cior, fi rmed 1 hat the Palisades
Neieboncacad Associiatican could asld fbr more lime to work on their impleamentalior plan.
VIL C 1IHHRI BUSINHSS —CC MM ISSION FOR CIITIOEN INVC LMBMENT
Nana.
VIII. ADS OL RNMHNT
There being no further business befbw lhea Plannirg Commission, Chair Glimon
adjourned the muetIng at 81:42 p.rri.
RTes eRes ectfully submitled,'
Iris Treinen
Administralive Supflcara
n
City of Lake Clswega Alan ing Cammissiori
Minuics alIJuly � 81, MIS Page 4 of 14