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2019-2020 Grant Recommendations-Approvals Table 2019-2020 Neighborhood Enhancement Proposals and Review Committee Recommendations Committee Neighborhood Amount Committee Recommendation and Rationale Proposal Recommended Association Requested Amount Committee-identified process improvement for future consideration 1. Bryant NA Emergency $5,962 $5,962 Full funding, subiect to conditions.This request for materials to support neighborhood preparedness emergency preparedness meets the criteria of public benefit and neighborhood enhancement, supplies has support from the NA and was approved by a review committee comprised of members of PrepLO. In order to ensure shared public access to these supplies, the committee recommends approval subject to a condition that information necessary to access the materials is shared with PrepLO, who will maintain a master list of access information for all emergency supplies granted through the NEP process.This will ensure that supplies remain accessible to neighborhood residents in the case that the Team Captains aren't available during an emergency. *Perform an audit of previous emergency preparedness grants to identify potential areas for improvement. Evaluate the degree to which previous emergency prep supplies granted through the NEP process have been accessible to members of the general public. 2. First Addition Emergency $2,000 $2,000 Partial funding, subiect to conditions.These proposals meet the criteria of public benefit and Neighbors- preparedness neighborhood enhancement, and both have received support from the NA. However, the full Forest Hills NA program amount was not granted because the combined amount requested for these two proposals planning and exceeds the$10,000 limit per NA. development The emergency preparedness proposal was reviewed and approved by a review committee Heritage elm $9,955 $8,000 comprised of members of PrepLO.The committee recommends funding the full $2,000 tree stump requested by the first application. bench projects The second application received from FAN-FH this year would fund a number of projects related TOTAL $11,955 $10,000 to a heritage elm tree that was recently removed on First Street near B Avenue. While the committee commends FAN-FH for spearheading efforts to adaptively re-use portions of the tree, only partial funding is recommended for this application ($8,000).This decision was made in part to ensure NEP funds are equitably distributed between neighborhoods,which are limited to$10,000 per NA.Additionally, Public Works staff expressed concerns about the scope of work proposed and clarified that cost estimates will need to be refined beyond the figures provided in the application.The committee did not recommend funding of the sidewalk improvements, as sidewalk repair/replacement does not meet the NEP criteria.The committee also did not recommend funding of the benches to be placed at Stafford Grove, due to concerns ATTACHMENT 1 2019-2020 Neighborhood Enhancement Proposals and Review Committee Recommendations Committee Neighborhood Amount Committee Recommendation and Rationale Proposal Recommended Association Requested Amount Committee-identified process improvement for future consideration about the cost and scope of this component of the project- in addition to concerns about other improvements that would be needed to make the Stafford Grove site more accessible.The committee recommended funding for the necessary removal of the remaining portion of the tree, and for further development of a design for the art project to be created from the remaining stump; granting of the full $8,000 will be contingent on the development of a practicable design for the stump art piece, which will need to stay within the project budget, based on input from the City's Public Works Department. Public Works will coordinate this effort, working with the application's designated project coordinator and the Arts Council of Lake Oswego. *Perform an audit of previous emergency preparedness grants to identify potential areas for improvement. 3. Glenmorrie Neighborhood $800 $800 Full funding, subiect to conditions. The proposal meets the criteria of public benefit and NA Ivy Pull, neighborhood enhancement. While the proposal requests$400 for food and beverage, which Cleanup and exceeds the$300 limit specified in the NEP Program Guide for social events, the committee Gathering recommended funding the full amount because the proposal is for an event with a large service/work component—and as such is not strictly a social event.The committee commends the Glenmorrie NA for their proven track record of holding successful neighborhood ivy pull events for several years in a row,with a strong turnout from residents. However,the committee included the condition that no ivy removal is to occur on the City-owned property near George Rogers Park,which is maintained separately by the City. 4. Hallinan Invasive $3,670 $5,470 Full funding.These proposals meet the criteria of public benefit and neighborhood Heights NA Removal enhancement, and each proposal is supported by the NA.The invasive removal proposed for the undeveloped right-of-way on Hallinan Street was approved by Public Works staff, and will Bench in $1,500 be performed by a forestry consultant with the expertise to navigate the steeply-sloped Freepons Park property.The request for a park bench in Freepons Park was approved by Parks staff, and will provide a neighborhood benefit by offering a place for folks to sit and read adjacent to the NA Ice Cream $300 "Little Library" at the park.The request for funding for an Ice Cream Social event is within the Social $300 limit for social events. TOTAL $5,470 2 ATTACHMENT 1 2019-2020 Neighborhood Enhancement Proposals and Review Committee Recommendations Committee Neighborhood Amount Committee Recommendation and Rationale Proposal Recommended Association Requested Amount Committee-identified process improvement for future consideration 5. Lake Grove NA Brookside $4,505 $4,505 Full funding.The proposal meets the criteria of public benefit and neighborhood enhancement. Bridge Fencing City staff confirmed that this area lies within a public easement, and the proposed installation of a metal fence on each side of the bridge culvert crossing of Springbrook Creek on Brookside Road will improve safety in the area. 6. Lakewood NA Middlecrest $8,300 $8,300 Full funding, subiect to conditions.The existing divider on Middlecrest Road was installed as an Road Divider amenity for pedestrians, designed to prevent speeding in this area by cutting off vehicular Improvements traffic and creating a small landscaped gathering space.The proposal would involve replacing the existing railroad ties with stone retaining walls and provide new native/drought-tolerant plantings in the divider.The committee recommends full funding for this proposal with the understanding that the landscape area will continue to be maintained by neighborhood volunteers.The request meets the criteria for public benefit and neighborhood enhancement, and was approved by Public Works staff. 7. McVey— Trauma Kit $263 $263 Full funding, subiect to conditions.The proposal for a trauma kit meets the criteria of public South Shore benefit and neighborhood enhancement, has support from the NA and was reviewed and NA approved by a representative of PrepLO.The NA has arranged to have the trauma kit stored in the Lake Corps building, where designated neighborhood residents will have access to it in the event of an emergency. (The Fire Department also has access to this facility.)The committee recommends full funding for the request, subject to a condition that information on how to access the kit is shared with PrepLO, who will maintain a list of access information for all emergency supplies granted through the NEP process.This will ensure that the trauma kit remains accessible to neighborhood residents in the event of an emergency. *Perform an audit of previous emergency preparedness grants to identify potential areas for improvement. Evaluate the degree to which previous emergency prep supplies granted through the NEP process have been accessible to members of the general public. 8. North Shore— NA Picnic Party $300 $300 Full funding.This request is limited to $300 for the proposed picnic party to be held at the Country Club Oswego Heritage House.This complies with applicable NEP criteria, and will serve as a public NA benefit to residents of the NA. 3 ATTACHMENT 1 2019-2020 Neighborhood Enhancement Proposals and Review Committee Recommendations Committee Neighborhood Amount Committee Recommendation and Rationale Proposal Recommended Association Requested Amount Committee-identified process improvement for future consideration 9. Old Town NA Refurbishment $3,320 $3,320 Full funding.The proposal requests a replacement of the stone path leading to the covered bus of bus stop and stop on the west side of Durham Street (north of Wilbur) with permeable pavers, as well as a reader board; replacement of the NA logo on the top of the reader board at the intersection of Durham and dedication Wilbur Streets.The proposal also includes a dedication ceremony for the new bus stop and ceremony reader board improvements.The committee supports this project, which meets the criteria of (related) public benefit and neighborhood enhancement.The bus stop is used by neighborhood school children, is not located on public land and the improvements were approved by the City Engineer. Funding for the dedication ceremony would be limited to$200,which is less than the $300 limit for social events. 10. Oswego Emergency $2,024 $2,024 Full funding. subiect to conditions.The proposal for emergency preparedness materials meets Summit HOA Equipment and the criteria of neighborhood enhancement, has support from the NA and was approved by a First Aid review committee comprised of members of PrepLO. Training While the proposal would not make these supplies accessible to the entire NA,the application stipulates that they would be intended specifically for residents of the HOA.The committee found that this meets the NEP criterion for shared access to emergency supplies, as the application included plans for how HOA residents would access the supplies in the event of an emergency.The committee felt that, given the size of Oswego Summit(approximately 214 condominiums), despite the fact that the HOA is the applicant (not the NA),the grant award will serve to benefit the "public" in this case because all Oswego Summit residents would have access to the supplies; access would not be limited to HOA members (property owners). In order to further ensure shared access to these supplies,the committee recommends approval subject to the condition that access information to the garage storage area is shared with PrepLO, who will maintain a list of access information for all emergency supplies granted through the NEP process.This will ensure that the materials remain accessible to neighborhood residents in the case that the key-holders are not available during an emergency. *Perform an audit of previous emergency preparedness grants to identify potential areas for improvement. Evaluate the degree to which previous emergency prep supplies granted through the NEP process have been accessible to members of the general public. 4 ATTACHMENT 1 2019-2020 Neighborhood Enhancement Proposals and Review Committee Recommendations Committee Neighborhood Amount Committee Recommendation and Rationale Proposal Recommended Association Requested Amount Committee-identified process improvement for future consideration 11. Palisades NA Refresh/ $3,550 $3,550 Full funding.This proposal to refurbish an existing picnic table and benches with new wood and replace picnic install two additional benches in Greentree Park meets the criteria of public benefit and table and neighborhood enhancement.The new and restored furniture will encourage NA residents to benches, add get more use out of existing City park facilities.The furniture has been approved by Parks staff, two additional who has agreed to maintain it as part of their ongoing maintenance program. benches 12. Uplands NA Emergency $470 $920 Full funding.These three proposals include a request for forty walkie-talkies for emergency preparedness preparedness, refreshments for a block party, and six neighborhood meeting signs. supplies The request for walkie-talkies, which includes detailed information on previous emergency Summer 2019 $300 planning efforts performed by the NA,will improve communication and coordination related to Block Party the shared public access of emergency supplies.The request for block party refreshments does not exceed the$300 maximum budget for social events.The request for six neighborhood Neighborhood $150 meeting signs will increase the visibility of the existing signs in Uplands, with the intent to meeting signs increase attendance in NA meetings and neighborhood involvement more broadly.The (6) committee supports each of the three requests, as they meet the criteria of public benefit and neighborhood enhancement. TOTAL $920 *Perform an audit of previous NEP grants, including emergency preparedness grants, to identify potential areas for improvement. Evaluate the degree to which previous emergency prep grants are accessible to members of the general public. 13. Waluga NA Landscape $2,000 $2,300 Full funding.The proposed landscape beautification project will benefit residents of the beautification surrounding neighborhood by removing weeds and adding new plants and mulch to one of the primary entrances to East Waluga Park.The proposed improvements have been approved by Work party/ $300 Parks staff.The request for refreshments for a related work party/meeting does not exceed the meeting $300 limit for social events.The committee supports both requests, as they meet the criteria of refreshments public benefit and neighborhood enhancement. TOTAL $2,300 5 ATTACHMENT 1 2019-2020 Neighborhood Enhancement Proposals and Review Committee Recommendations Committee Neighborhood Amount Committee Recommendation and Rationale Proposal Recommended Association Requested Amount Committee-identified process improvement for future consideration 14. Westwood Southwood $3,776 $3,776 Full funding. subiect to conditions.The proposed purchase and installation of two benches in HOA Park benches Southwood Park would add seating options to the park for the first time, allowing people to spend more time in the park by providing a place to sit and relax.The proposal was approved by Parks staff, and the committee recommends full funding of the proposal subject to the condition that the siting of the bench along Pamela Street shall be confirmed by City staff prior to installation.This condition will ensure that there are no conflicts with storm drainage improvements proposed in this portion of the park. Amount Available $60,000 Total Amount Requested $47,482 Total Amount Recommended $45,527 Amount Remaining $14,473 6