2018-2019 Grant Recommentations-Approvals Table2018-2019 Neighborhood Enhancement Proposals and Review Committee Recommendations
Neighborhood
Association Proposal Amount
Requested
Committee
Recommended
Amount
Committee Recommendation and Rationale
*Committee-identified process improvement for future consideration
1. First Addition
Neighbors-Forest
Hills NA
Catering and room costs for
annual meeting
Festive Fronts - gift certificates
and engraved medallion
Stafford Grove Park -
landscaping for front section of
park and basalt bench
$300
$200
$3,500
$4,000 total
$4,000
Full funding. The proposal meets the criteria of public benefit and
neighborhood enhancement. It has neighborhood support as
evidenced by participation in NA functions, prior Festive Front event,
and park dedication (on public land). The annual meeting cost is
within allowance for such events.
*Review the guidelines on: 1) grants for social gatherings, and 2) city
fees for meeting rooms when used for annual NA meetings.
2. Glenmorrie NA
Neighborhood Ivy Pull and
Gathering – Various locations
throughout neighborhood
$800 $800
Full funding. The proposal meets the criteria of public benefit and
neighborhood enhancement, and has neighborhood support as
evidenced by citizen participation in prior NA ivy pulls. The $400
expense for the gathering (food and refreshments) exceeds the
standard of $300 but is reasonable based on the expected number of
participants and volume of invasive plants to be removed.
*Clarify eligible expenses for volunteer work parties.
3. Hallinan
Heights NA
(Open Space);
co-sponsored
by McVey-
South Shore
NA, Old Town
NA, Glenmorrie
NA, Skylands
NA, Coalition
for Hallinan
Woods Nature
Park
Hallinan Woods Nature Park
Expansion – Private property
north of Hallinan Elementary at
Yates Street
$43,700
(HHNA $10k;
McVey-South
Shore $10k; Old
Town Na $10k;
Glenmorrie NA
$9k; Skylands
NA $5k)
$0
Not recommended. While the committee commends Hallinan
Heights NA for attempting to leverage public and private funds for
open space acquisition, it does not recommend using NEP funds for
major capital projects due to the small size of the NEP grant program
(equitable distribution of funds) and the program intent which is to
focus on existing public or quasi-public lands. Last year, the
committee recognized the need for alternative funding for public art
as part of the Boones Ferry Road (BFR) Project, because the City’s
Percent for Art Program does not apply to street, pathway or utility
construction (LOC Chapter 18). Therefore, the City Council approved
the jointly sponsored (Waluga, Lake Forest, Lake Grove) grant
application of $18,500 for art along BFR. Where NEP funds are used
in a park or natural area, examples of potentially eligible projects are:
trailhead/entrance improvements, landscaping, interpretative signs,
art, pathways, and similar neighborhood enhancements.
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2018-2019 Neighborhood Enhancement Proposals and Review Committee Recommendations
Neighborhood
Association Proposal Amount
Requested
Committee
Recommended
Amount
Committee Recommendation and Rationale
*Committee-identified process improvement for future consideration
4. Hallinan
Heights NA
(Event)
Hallinan Heights Neighborhood
Picnic/Ice Cream Social $300 $300
Full funding. The proposal meets the criteria of public benefit and
neighborhood enhancement. The proposal is also within the cost
allowance for such events.
*Review the guidelines on grants for social gatherings.
5. Lake Forest NA
Emergency Preparedness:
Team Captain Level 2 Supplies
Equipment (AEDs, Generators
with Fuel Cans)
Training (for 23 people)
$708
$6,480
$2,780
$9,969 total
$708
$0
$2,780
$3,488 total
Partial funding. The committee recommends full funding for the
proposed First Aid/CPR training and emergency supplies. In the last
four years, the Lake Forest NA has created a strong emergency
preparedness program, which includes quarterly training sessions for
response team captains. The requested supplies are consistent with
the NEP guidelines.
The committee does not recommend funding for the
AEDs/defibrillators and power generators, as this is inconsistent with
the NEP guidelines. This is expensive equipment, which would be
stored in private residences and require ongoing maintenance.
Generators, once operated, must be oiled and operated periodically.
AEDs must be tested annually, and AED pads (~$45/set) and batteries
(~$140/each) must be replaced periodically. Unless and until the City
is prepared to fund this type of equipment and maintain the
equipment for all city-recognized neighborhood associations
(provided the equipment is properly stored and maintained), the
committee does not recommend using NEP funds for AEDs or
generators.
6. Lakewood NA Emergency Preparedness
Supplies and Storage Boxes
$1,113
$1,113
Full funding. The requested supplies are consistent with the NEP
guidelines for emergency preparedness. The proposal identifies
specific locations (easement areas adjacent to public streets) where
the supplies would be stored.
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2018-2019 Neighborhood Enhancement Proposals and Review Committee Recommendations
Neighborhood
Association Proposal Amount
Requested
Committee
Recommended
Amount
Committee Recommendation and Rationale
*Committee-identified process improvement for future consideration
7. Meadows HOA
(endorsed by
Westlake NA)
Street Tree Replacement –
Hastings Place, Hastings Drive,
Denton Drive, Winthrop Court
$3,000 $3,000
Full funding. This proposal to plant 13 street trees will benefit the
public and enhance the neighborhood. The project follows a prior
NEP grant in 2016 in which the city removed trees and replaced a
section of sidewalk that became a tripping hazard. New trees shall be
selected in consultation with the city arborist to ensure “right tree-
right place.” The HOA/property owners will be responsible for
maintaining the trees.
8. Mountain Park
HOA (endorsed
by Mountain
Park NA)
Preakness Park Enhancement
Project $9,464
$9,464
Full funding: Preakness Park is an open space adjoining Tanglewood
Park (also a private open space), both managed by the Mountain
Park HOA. The project consists of a natural playground, landscaping,
pathway and storm drainage improvements. It will benefit the public
by enhancing the appearance of the park (viewed from the public
right-of-way), water quality (headwaters of Springbrook Creek), and
wildlife habitat (native plants). The project also provides play space,
benches and pathways for area residents. (Mountain Park provides
open space for over 8,500 Lake Oswego residents.) The grant is for
approximately 50% of the project, as the HOA is matching with in-
kind labor and equipment estimated at $9,285.
*Clarify the NEP guidelines regarding public benefit where funds are
used to enhance private open spaces.
9. Oak Creek NA
Westlake Drive Planter Strip
Drought-Tolerant Landscape
Improvements on west side of
Westlake, between Southwood
Drive and Lesser Road
$381
(corrected) $381
Full funding. This project will benefit the public and enhance the
neighborhood by improving the appearance of Westlake Drive. The
area contains several HOAs, some of which are inactive. Providing a
consistent landscape treatment, even if minimal, will improve
streetscape appearance and allow for more efficient maintenance by
the abutting property owners. The ground cover and “drought-
tolerant” plants selected for this project will be coordinated with the
city’s maintenance supervisor to ensure they are not in conflict with
city street operations and maintenance.
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2018-2019 Neighborhood Enhancement Proposals and Review Committee Recommendations
Neighborhood
Association Proposal Amount
Requested
Committee
Recommended
Amount
Committee Recommendation and Rationale
*Committee-identified process improvement for future consideration
10. Oak Creek NA
and Brighton
HOA
Watershed Enhancement and
Planter Strip: Replace portion
of lawn with native, drought-
tolerant, “no-mow” grasses and
wildflower mix along the
drainage swales adjacent to
Westlake Drive. Add shrubs
adjacent to detention pond.
$3,624 $3,624
Full funding. The committee supports this project, which would
improve streetscape appearance along the east side of Westlake
Drive, and improve watershed health by reducing the need for
fertilizer and pesticides (and discouraging pet waste) in an area with
storm drainage facilities and wetlands. A landscape consisting of
native plants also conserves energy and reduces noise in the
neighborhood because it does not require mowing. Native plants
may also improve wildlife habitat. The NA has confirmed that the
grant request is for materials only and residents will be responsible
for irrigating and maintaining the plants until they are established.
The HOA is separately funding $1,113 in landscape enhancements
near the entrance monument at the corner of Southwood and
Westlake , and will be responsible for watering and maintaining the
landscapes.
*Clarify the NEP guidelines regarding public benefit where funds are
used to enhance private open spaces.
11. Sterling
Heights HOA
Ivy Pruning, including removal
from trees and shrubs, within
HOA common area abutting
Westlake Drive, Kingsgate, and
Melrose.
$3,700 $0
Not recommended. This project is proposed on an HOA common
area that is highly visible from three public streets, but the
committee does not recommend funding for landscape maintenance
projects. Staff spoke with the applicant about revising the proposal
to provide for ivy removal, instead of pruning, over a multi-year
phased project. The HOA president replied, “Unfortunately at this
time, the Board does not think the homeowners have the appetite to
embark upon the great unknown of ripping out and replacing the ivy,
without a much researched, studied and discussed plan… We just
need more information and homeowner input before we can go
down that road.”
ATTACHMENT 1
5
2018-2019 Neighborhood Enhancement Proposals and Review Committee Recommendations
Neighborhood
Association Proposal Amount
Requested
Committee
Recommended
Amount
Committee Recommendation and Rationale
*Committee-identified process improvement for future consideration
12. Waluga NA
Refreshments and Supplies for
NA Meetings, including work
parties
Emergency Prep
Trauma Kit for 50
$350
$378
$728 total
$728
Full funding. The request is consistent with the NEP guidelines for
emergency preparedness and community events, and the requested
supplies would be used for more than one event/work party.
*Review the guidelines on grants for social gatherings.
13. Westridge NA
and Blue
Heron NA
Westridge Paths Restoration at
Westridge Elementary $17,200 $17,200
Full funding. The proposed pathway project will benefit residents of
the surrounding neighborhood by providing direct and convenient
ways for pedestrians to get around and through Westridge
Elementary. The proposed grant amount is based on the low bid.
Amount Available $60,000
Total Amount Requested $97,979
Total Amount Recommended $44,098
Amount Remaining $15,902 (The committee recommends carrying over any unallocated funds.)
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