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2018-2019 Grant Proposals Neighborhood Enhancement Program 2018-19 Grant Applications Review Committee Packet NEIGHBORHOOD ENHANCEMENT PROGRAM 2018-19 APPLICATIONS Organization Page First Addition-Forest Highlands NA 1 Glenmorrie NA 15 Hallinan Heights NA Et Al (Part 1) 23 Hallinan Heights (Part 2) 85 Lake Forest NA 87 Lakewood NA 95 Meadows HOA 107 Mountain Park HOA 113 Oak Creek NA 133 Oak Creek NA/Brighton 139 Sterling Heights HOA 149 Waluga NA 165 Westridge NA 177 NEP GRANT APPLICATIONS 2018-19 PAGE 1 OF 190 2018-19 Neighborhood Enhancement Program Application Page 2 of 4 SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: (Clearly describe your project in as much detail as possible. For neighborhood signs, please include the proposed sign design, a site plan and photo(s) as attachments to the application.) Budget: (Outline in as much detail as possible, how your requested funds would be used. Please note that neighborhood parties, picnics, and other social events are generally limited to $300. If you are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit copies of your bids with the application. See Program Guide p. 4, Step 7.) PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. Location: (Please include a map, photo, and rough site plan of the location if proposing a physical improvement.) SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. (Describe how your project will benefit the neighborhood and/or community. This is your opportunity to demonstrate the benefit and value of your proposed project.) 2. The project has neighborhood/community support and committed volunteers for implementation. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 3. For physical improvements, be located on public land. (If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork, please work with the City to verify that your location is on public property.) 4. The project is no or low-maintenance (and will be maintained by volunteers). (Note: The City will not maintain the improvement unless prior agreed upon arrangements have been made.) NEP GRANT APPLICATIONS 2018-19 PAGE 2 OF 190 2018-19 Neighborhood Enhancement Program Application Page 3 of 4 5. Does not fund ongoing or annual expenses. (If applicable, describe how funds are for a one-time expenditure, rather than funding ongoing annual expenses.) 6. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-wide benefit, be paired with training or support an event.) 7. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. (Please address this criteria in the Budget description in Section 2 of the application.) 8. The project can be completed and expenses incurred by June 30, 2019, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 12, 2019. Provide the City with a project report by August 30, 2019. Include photos if applicable, we like to brag! (Include the proposed timeline for the project.) Additional Considerations: 9. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects, qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 10. If applicable, describe matching funds or in-kind contributions. (This may help to prioritize projects, if necessary.) SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. ☐ A designated project coordinator has been assigned. ☐ The NEP coordinator has reviewed the proposed project prior to the application being submitted. ☐ A letter of support from the City-recognized neighborhood association has been submitted with the application. ☐ Where applicable, contractor/vendor bids have been obtained to support requested funds. NEP GRANT APPLICATIONS 2018-19 PAGE 3 OF 190 2018-19 Neighborhood Enhancement Program Application Page 4 of 4 SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be considered. ☐ Completed Application (including the narrative addressing the criteria) ☐ Letter of support for the project from the City-recognized neighborhood association ☐ Contractor/vendor bids where applicable For physical improvements: ☐ Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. ☐ Photos – showing existing site For street trees: ☐ Supplemental street tree application Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Tuesday, May 1, 2018, by 5:00 pm. NEP GRANT APPLICATIONS 2018-19 PAGE 4 OF 190 NEP Grant Application, 2018-19 program year First Addition Neighbors and Forest Hills Neighborhood Assoc. Building community in the neighborhood Section 2 FANFH is a neighborhood that is undergoing extensive redevelopment. We have many new faces in our neighborhood and it is our desire as a neighborhood association to play a positive role in welcoming new neighbors, connect them with other residents, many who are long term residents, and to continue to maintain the convivial feeling of community that has been a defining characteristic of this close in, walkable neighborhood. The neighborhood association will be hosting our annual meeting in Fall. We found that holding the annual meeting at this time of year substantially increased our attendance over previous years when we held the annual meeting in Spring. We try to provide a benefit to the neighborhood during our meeting often by arranging a guest speaker, in addition to holding officer elections and addressing neighborhood topics. Last year we had a presentation by the Tryon Creek Park Ranger who spoke on the health of the Park ecosystem. We are asking for $300 of grant money to provide catering and room costs for the annual meeting. Although we typically try to secure the ACC, we are still assessed a cost for clean up. This would break out to $250 for refreshments and $50 for clean up. Last December, for the first time we held a contest called Festive Fronts, where neighbors were encouraged to decorate for the season. A neighborhood start up takes some exposure to build awareness and participation. Hello LO was very supportive in helping promote the concept. We had a 3 person panel (a city councilor/boards and commissions person, (Jeff Gudman) a member of the downtown business community (Gary Stein) and FANFH board member (Sharon Gustafson) select a winner and a runner-up. First place received a $75 gift certificate to a local restaurant and runner-up received a $50 gift certificate to a local restaurant. We also had a pewter medallion engraved for the occasion. We are hoping that the City will help us sponsor this event as we try to grow it into a downtown attraction. We are asking for a dollar amount of $200 to cover the costs for two gift certificates and an engraved medallion for Festive Fronts. FANFH wants to support the landscaping plan for the front section of Stafford Grove. This area has been lying fallow since the creation of the city park in 2014 in order for the land to be free of weeds and is now ready to be planted with appropriate natives. We also want to include a basalt bench that would be placed next to the new dogwood tree that was planted for the Arbor Day celebration where the city celebrated the designation of Oregon’s Tree City of the Year. An example of the type of basalt bench is located on the pathway that runs past NEP GRANT APPLICATIONS 2018-19 PAGE 5 OF 190 Luscher Farm. We are asking for a grant amount of $3,500 to cover the cost for both the landscaping and basalt bench. We have looked at the bench cost and estimate that $500 will cover the purchase, delivery and placement, and the dollar amount for the landscaping was the estimate from Parks and Rec. Photos are attached for the bench material from the supplier used by the City and also a sketch of Stafford Grove with photos to help better explain this project. Section 3 1. As a whole, these projects contribute to the health and vitality of our evolving First Addition and Forest Hills neighborhoods. As you know, we are an area that is undergoing rapid redevelopment, now past the 50% mark. We are in need of support from the City to continue to build positive community in a neighborhood that is experiencing such a high degree of development stress. 2. Our neighborhood board has openly discussed the NEP grant proposals and voted unanimously to support the request at our April 26th meeting. We have discussed the Festive Fronts with city staff and there is support for us to continue this program. We have also been discussing the landscaping and placement of the basalt bench with Parks and Rec staff. They are very supportive for us to move forward with this item. They would like to see the park completed. 3. Parks and Rec has verified that the proposed location of the native landscaping and basalt bench is appropriate and on City property. 4. Parks and Rec has verified that this is a low maintenance project and they will maintain it going forward, as they currently do. 5. The funding for Stafford Grove is moving this city park toward completion. It is a defined project. The Festive Fronts request is not a committed annual expense, but is rather a stand alone option that can be viewed as a decision for the specific instance. 8. Parks and Rec sees the Stafford Grove project being competed Fall 2018 9. see attached grant summary sheet re: Stafford Grove. Section 4 and Section 5 The designated project coordinator is FANFH Chair, Carole Ockert The NEP coordinator has reviewed the proposed project. The neighborhood association supports and is submitting the grant. Submitted by Carole Ockert on behalf of the FANFH board April 29th, 2018 NEP GRANT APPLICATIONS 2018-19 PAGE 6 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 7 OF 190 THIS PAGE INTENTIONALLY LEFT BLANKNEP GRANT APPLICATIONS 2018-19 PAGE 8 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 9 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 10 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 11 OF 190 THIS PAGE INTENTIONALLY LEFT BLANKNEP GRANT APPLICATIONS 2018-19 PAGE 12 OF 190 Neighborhood Enhancement Grant Summary Covering grant cycle 2015-2016 and 2016-2017 FANFH Neighborhood Association Stafford Grove Stafford Grove is a pie shaped sliver of city property that sits across from what was the home of Oregon Poet Laureate William Stafford. After the undeveloped, treed, city site was designated as a city park in 2014, the FANFH neighborhood association applied for an NEP grant to site the final Stafford standing stone in Lake Oswego on the property, together with a smaller rough basalt column naming the site. The first year we received a grant in the amount of $10,000. We used those funds to contract with noted artist, Frank Boyden, to procure, prepare and install both the standing stone and naming stone on the site. The City of Lake Oswego Parks and Recreation Department helped by preparing the site for the sculpture. An additional $5,000 was necessary to engrave a complete Stafford poem into the polished granite and to also engrave the name Stafford Grove into the naming stone at the front of the park. The Friends of William Stafford and William Stafford’s son, Kim Stafford were supportive of the project. The FANFH neighborhood association worked with the Friends group and Kim Stafford and were able to fundraise $2,000 from private donations. The FANFH board then received and NEP grant during the 2016-2017 cycle to fund the remaining $3000 necessary to complete the engraving. The Lake Oswego Review ran articles that followed our progress with photos showing the newly erected Stafford Stone. The poem that is etched into the granite was chosen for it’s appropriateness by Kim Stafford and he gave his permission without cost for its use. ‘With Neighbors One Afternoon’. William Stafford’s old home will not likely stand the press of redevelopment that is underway in our neighborhood, but now, thanks to this NEP grant, the City and our neighborhood will retain this important piece of identity. We are a walking neighborhood, and often people come in to our neighborhood and walk the loop NEP GRANT APPLICATIONS 2018-19 PAGE 13 OF 190 around Forest Hills Elementary School. I am so pleased when I see a person I do not recognize step in to the lovely treed grove, walk up to the polished column and read the poem. All the pieces necessary for that moment to happen are obscured, and what moves front and center in that moment is an experience of a person and a poem in a significant place. Thank You NEP Grant for being an significant piece of the story. NEP GRANT APPLICATIONS 2018-19 PAGE 14 OF 190 TYPE TO ENTER A CAPTION. NEP GRANT APPLICATIONS 2018-19 PAGE 15 OF 190 SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: The GNA would like to continue to build its long-standing successful ivy-pulling program. City funding support in recent years has allowed us to improve participation, enlarge ivy-pulling areas and add Scotch Broom to invasive species to be removed. From our meager start of approximately 10 devoted volunteers, we were able in 2015 to count over 50 volunteers and post-pull BBQ attendees. In 2018, we were able to bring out close to 40 volunteers for the effort, which was entirely volunteer driven this year. Our neighborhood is proud of our many mature trees and our extensive “almost” ivy-free stream corridors, Willamette River front and treed common areas. Our area of focus remains Glenmorrie Drive stream corridor, Old River Road river banks, Highway 43 common areas and Glenmorrie Terrace greenway. We intend to continue our assault on Scotch Broom along River Road, as well as ivy removal from trees and native plants. Our goal is to always improve participation and neighborhood pride in our natural areas. Estimated Budget: $800 Food and Beverage: $400, which helps provide water and snacks for volunteer workers as well as the after-work gathering. Mailings and Fliers: $200. We would likely use one of our free mailings from the city, but would request an additional one and some signage to help promote the event. Dumpsters: In the past, we have had up to three Dumpsters delivered for several days to help accommodate yard debris pickup in the NEP GRANT APPLICATIONS 2018-19 PAGE 16 OF 190 neighborhood, as well as overall neighborhood cleanup. These may be available through other city programs. Garbage charge: $100, for any additional refuse pickup requirements as a result of neighborhood trash picked up during the event. Miscellaneous: $100, for any incidental expenses related. Total: $800 PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. Location: Various Locations throughout the neighborhood. SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public beneﬁt to the Lake Oswego community.   The Glenmorrie neighborhood, especially the River Road pathway, is widely used by recreational walkers, bikers, and runners from outside the GNA. Many nature lovers take the Glenmorrie tree walk. Keeping our trees ivy-free and our other natural areas litter- free protects them for all citizens to enjoy. 2. The project has neighborhood/community support and committed volunteers for implementation.   We have been able to attract 40-50 volunteers in past years for this even t. We believe it has become an anticipated event and a source of neighborhood pride and community. Volunteer Team leaders NEP GRANT APPLICATIONS 2018-19 PAGE 17 OF 190 include neighbors Jon Bell, Jon Bradley, Barry Mount, Todd Ahrens, Freya Ahrens, Dave Mueller, George and Cheryl Koval, Judy Dauble, and many others. 3. For physical improvements, be located on public land. N/A   4. The project is no or low-maintenance (and will be maintained by volunteers). Yes, this project is maintained throughout the year by GNA residents. In fact, some of the property we maintain is city-owned, near George Rogers Park.   5. Does not fund ongoing or annual expenses.   This once-a-year effort is necessary to maintain our environment If activity doesn’t continue, the invasive species will again take over. 6. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. N/A  7. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. We have requested $400 because we will aim for close to 60 participants, which we believe merits more than the suggested limit. Neighbors are very generous and have contributed much to the success of the after-work BBQ. This will continue.  8. The project can be completed and expenses incurred by June 30, 2019, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 12, NEP GRANT APPLICATIONS 2018-19 PAGE 18 OF 190 2019. Provide the City with a project report by August 30, 2019. Include photos if applicable, we like to brag! Yes, this is 100 percent doable. We as a neighborhood select a date for the neighborhood pull, usually in late fall or early spring. We have photos from past events on our website, www.glenmorrieneighborhood.wordpress.com, and will certainly post more from this and future events.   Additional Considerations: 9. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. As a neighborhood, we have received multiple NEP grants in the past ﬁve years or so, almost all of which have helped fund neighborhood ivy pulls with post-work barbecues and picnics. The events are always incredibly successful and give neighbors not only the opportunity to keep our neighborhood in top shape, but also a chance to catch up, socialize and otherwise bond and residents in the same area.   10.If applicable, describe matching funds or in-kind contributions. Neighbors use their own tools and gloves for ivy pulling. Tables, chairs, awnings, coolers, BBQ cookers, ﬁrewood, napkins, tablecloths, food and drinks are contributed by neighbors. NEP GRANT APPLICATIONS 2018-19 PAGE 19 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 20 OF 190 May 1, 2018 Dear City of Lake Oswego, On behalf of the board of the Glenmorrie Neighborhood Association, I would like to offer a letter of support for the Neighborhood Enhancement Program grant being submitted by our association. Since I have lived in the neighborhood, (2007), I have participated in almost every annual ivy pull that has been organized. Not only has it been a great way to preserve the trademark trees that deﬁne our neighborhood, but it is really the only organized neighborhood event that brings people together to get to know each other better and form a better sense of community. I have gotten to know my neighbors better through the ivy pull and the subsequent BBQ/gathering every year, and I know that it impacts other neighbors in the same way. In addition, each year we have held the ivy pull, the event has grown in popularity and participation. In recent years, between 40 and 50 neighbors have turned out for the ivy pull. You can see pictures and write-ups from past events on our web site, www.glenmorrie.wordpress.com. We would greatly appreciate another grant from the city to help us preserve the character of this neighborhood and its natural beauty. And judging by the number of people who turn out every year to help out, I am not alone in this sentiment. Thank you so much for your time and attention, and thank you for your prior support of our neighborhood’s beautiﬁcation and community strengthening efforts. Sincerely, Jon Bell Chair, Glenmorrie Neighborhood Association NEP GRANT APPLICATIONS 2018-19 PAGE 21 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 22 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 23 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 24 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 25 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 26 OF 190 Page 1 of 6 Neighborhood Enhancement Program 2018-2019 Grant Application Hallinan Woods Nature Park expansion Application Sections 2-3 Section 2: Project Description, Budget & Location Description: Hallinan Heights, McVey-South Shore, Old Town, Glenmorrie, and Skylands Neighborhood Associations are working together with the support of the Coalition for Hallinan Woods Nature Park to apply for a Neighborhood Enhancement Program Grant in order to raise funds towards the expansion of the existing 3.72-acre Hallinan Natural Area. The Hallinan Natural Area is wooded, with oaks, ash, conifers, and maples, and features Hallinan Creek. It is located behind Hallinan Elementary School. The purpose of the Hallinan Woods Nature Park expansion is to expand the existing park by purchasing all or a portion of the privately-owned, 2.08-acre lot adjacent to Hallinan Natural Area at 1107 Yates Street, and/or by purchasing a recreational easement for a portion of the 2.08-acre lot. Budget: The goals and budget for the Hallinan Woods Nature Park expansion can be scaled up or down depending on how many funds are raised from a variety of sources. The budget could vary as follows: 1. Purchase of the entire 2.08-acre lot at 1107 Yates Street: a. Cost of lot: $1.2 to $1.8 million. The lot has not been assessed, this rough estimate was provided by Parks Director Ivan Anderholm in 2017. b. One-time costs to demolish house, remove fence, etc.: $27,075 to $54,668. See break- down of one-time costs below: i. Cost of fence removal: $500 to remove the 600 feet of fence along south and east sides of lot. See attached conditional bid from LOI Environmental and Demolition Services. ii. Cost of hazardous materials survey for demolition purposes: $745 to $1,252.50. See attached proposal from Advantage Environmental, Inc. iii. Cost of house demolition, including cost of permits: $21,775 to $39,775. Costs dependent on whether hazardous materials are found in the house. See attached conditional bid from LOI Environmental and Demolition Services. iv. Cost to decommission septic tank, if necessary: $2,850. See attached proposal for cesspool decommissioning from Alpha Environmental. v. Cost to decommission oil tank, if necessary: $1,205 to $10,290. Costs dependent on whether oil has leaked. See attached series of e-mails from Alpha Environmental. 2. Purchase of one or more of the six lots. $200,000 to $300,000 per lot. Rough estimate provided by Parks Director Ivan Anderholm in 2017. 3. Purchase of a recreational easement for the open space (all land not included within the proposed subdivision’s lots, stormwater facility, and roads; see attached Yates Street subdivision tentative plan from Theta, LLC). Approximately $2,500 for one-third of an acre. Estimate provided by Ivan Anderholm in 2018. A formal appraisal would be necessary to fully ascertain the value of the easement. NEP GRANT APPLICATIONS 2018-19 PAGE 27 OF 190 Page 2 of 6 Neighborhood Enhancement Program 2018-2019 Grant Application Hallinan Woods Nature Park expansion Application Sections 2-3 Proposed funding sources for the acquisition of the entire 2.08-acre lot: • Approximately 5-10% of cost ($75,000-$125,000) funded by grants and donations as follows: o $43,700 City of Lake Oswego Neighborhood Enhancement Program (NEP) Grant o $25,000-$50,000 from private donors ($17,000 raised in pledges and donations to date) o $30,000 Clackamas Soil and Water Conservation District (CSWCD) Grant. The CSWCD has granted $30,000 for this project. • 50% of cost (estimated $600,000-$900,000) funded by the City of Lake Oswego’s System Development Charges (SDCs) • Remaining costs (estimated $475,000-$775,000) funded by the City of Lake Oswego General Fund and/or other sources, such as the Local Government Grant (LGG) Program or the Land and Water Conservation Fund (LWCF) Program through the Oregon Parks and Recreation Department (OPRD). Proposed funding sources for the acquisition of a portion of the 2.08-acre lot, and/or of a recreational easement on a portion of the lot: • $43,700 City of Lake Oswego NEP Grant • $25,000-$50,000 from private donors (contingent on private donors’ approval of a project with a smaller scope) • $30,000 CSWCD Grant (contingent on the CSWCD Board’s approval of a project with a smaller scope) • Additional funds from City of Lake Oswego SDCs and/or General Funds, and/or the LGG and LWCF grant programs through the OPRD. Location: The location of the proposed expansion is at 1107 Yates Street. Please see the following maps and photos attached: • Map of Hallinan Woods and 1107 Yates Street, with existing structures • Map of Hallinan Woods and 1107 Yates Street • Map of Yates Street subdivision tentative plan by Theta LLC. • Attached pictures (pages 1-6). Section 3: Narrative Describing how the Project Meets the NEP Criteria 1. The Hallinan Woods Nature Park expansion will provide a public benefit to the Lake Oswego community as follows: • Invests in an existing park. • Increases park access: creates an additional park entrance and opportunities for additional parking on Yates Street. • Increases and promotes safe walking routes to Hallinan Elementary School via the proposed Yates Street entrance. • Increases opportunities for active recreation in the park. The proposed 2.08-acre addition includes land suitable for additional walking paths that could connect to the existing path. • Expands access to nature experiences. NEP GRANT APPLICATIONS 2018-19 PAGE 28 OF 190 Page 3 of 6 Neighborhood Enhancement Program 2018-2019 Grant Application Hallinan Woods Nature Park expansion Application Sections 2-3 • Enables future development of the park, in keeping with its natural character, in order to promote increased park usage, such as a water fountain and/or small picnic shelter on the site of the existing unoccupied house (making use of the existing water line). • Expands opportunities for hands-on education and stewardship. Students, extracurricular groups, and civic organizations (including the Friends of Hallinan Heights Woods, the Oswego Lake Watershed Council, the Cub Scouts, and Hallinan Elementary School’s Green Team) volunteer regularly in the Woods. The park expansion will increase the scope of opportunities provided by these groups. • Enhances and restores habitat and watershed function. The civic and extracurricular groups active in the Woods have worked for years to remove trash and invasive species, to plant native species, and to enhance the watershed in the publicly-owned 3.72 acres of Woods and on some privately owned lots adjacent to the park. They will continue this work in the expanded area of the park. • Expands opportunities for active and independent play and exploration for children in the park. • Expands access to services in a high-density area. The park is located within walking distance of high-density apartment buildings. Additionally, the area immediately north of Hallinan Woods is platted for 5,000-square-foot lots, some of the highest density single- family lots in the city. • Is a resource for children from all neighborhoods within the Hallinan Elementary catchment area. • Enhances the planned regional trail upon which it is located (see attached City of Lake Oswego Conceptual Trails and Pathways Master Plan map). • Is accessible via public transportation. It is located within 0.2 miles of a bus stop. • Expands habitat within the Cornell Habitat Cluster, one of six habitat clusters identified in the Parks Plan 2025 as areas in which to prioritize the expansion of wildlife habitat (see attached Cornell Habitat Cluster map). 2. The Hallinan Woods Nature Park expansion is supported by a number of community organizations, including volunteer organizations that plan to restore habitat and enhance watershed function in the proposed 2.08-acre addition. Please see attached letters of support from the following groups and organizations: • Neighborhood Associations: o Hallinan Heights Neighborhood Association Board o McVey-South Shore Neighborhood Association Board o Old Town Neighborhood Association Board o Glenmorrie Neighborhood Association Board o Skylands Neighborhood Association Board • Representatives from the school board and elementary school: o Lake Oswego School Board o Hallinan Elementary School PTO and principal o Lake Oswego School District Science, Technology, Engineering, and Mathematics Teacher on Special Assignment (STEM TOSA) • Local environmental stewardship organizations: o Oswego Lake Watershed Council Board NEP GRANT APPLICATIONS 2018-19 PAGE 29 OF 190 Page 4 of 6 Neighborhood Enhancement Program 2018-2019 Grant Application Hallinan Woods Nature Park expansion Application Sections 2-3 o Friends of Hallinan Heights Woods Board 3. The Hallinan Woods Nature Park expansion would be located on public land. 4. The Hallinan Woods Nature Park expansion would require some initial investment to make the site accessible to the public (e.g., demolition of the house and fence on the property). These expenses are listed in the budget above. Following this initial investment, the park expansion would be low-maintenance and could be maintained in conjunction with the existing 3.72 acres of park. Ivan Anderholm states that maintenance costs in the City of Lake Oswego are “approximately $1,050/acre for natural areas not including special program costs (Habitat Enhancement Program)”; however, a number of factors will help mitigate this cost for the city: • The proposed two-acre expansion is immediately adjacent to an existing 3.72-acre natural area already maintained by the city; the expansion would be maintained in conjunction with the existing natural area and would benefit from economies of scale (for example, on-going maintenance for the expanded area would not require additional travel by Parks Department employees). • The Friends of Hallinan Heights Woods, which helps maintain the existing 3.72-acre Hallinan Natural Area, is an extremely active and successful Friends group which has hosted over 60 work parties. Led by the Friends group, volunteers have spent several thousand hours working in Hallinan Woods. The Friends group intends to continue this work in any expanded areas of Hallinan Woods Nature Park. Please see attached letter of support from the Friends of Hallinan Heights Woods Board members. • The City of Lake Oswego has already invested in maintenance of the 1107 Yates Street property, via Habitat Enhancement Program funds granted to the Oswego Lake Watershed Council (OLWC). The OLWC received a 2015-2016 City of Lake Oswego Habitat Enhancement Program grant. One of the projects included in this grant was the restoration of the area of the 1107 Yates Street property near the creek and wetlands on the site. According to Patrick Blanchard, OLWC project manager, “the council and volunteers continue to monitor and maintain the site to ensure the work persists” (see attached letter of support from the OLWC; see also attached pictures highlighting recent work performed by the OLWC and volunteers on the Yates property). 5. N/A 6. N/A 7. N/A 8. Timeline. The timeline for the Hallinan Woods Nature Park expansion will be dependent on negotiations with the current owner of the Yates property. The current owner of the property has stated that she is willing to consider an offer at market value from a buyer. If negotiations are successful, all or a portion of the property could be purchased by the end of the grant cycle on June 30, 2019. 9. Five Neighborhood Associations are applying jointly for the Hallinan Woods Nature Park expansion. Past projects completed through NEP grants for each neighborhood are as follows: • Hallinan Heights Neighborhood Association NEP GRANT APPLICATIONS 2018-19 PAGE 30 OF 190 Page 5 of 6 Neighborhood Enhancement Program 2018-2019 Grant Application Hallinan Woods Nature Park expansion Application Sections 2-3 o 2016-2017: rehab of school bus shelter; timber stairs in O’Brien St right-of-way; neighborhood picnic o 2015-2016: outdoor classroom (matching funds) o 2014-2015: little free library in Freepons Park • McVey-South Shore Neighborhood Association o 2016-2017: upgrade of planned replacement fence in South Shore right-of-way o 2013-2014 and 2012-2013: purchase and installation of “Sunrise in the City” sculpture • Old Town Neighborhood Association o 2016-2017: sidewalk poetry etchings o 2015-2016: grant for celebration of the 150th Furnace Anniversary. The neighborhood did not use this grant because of a similar city-wide event. o 2014-2015: replacement of historic street signs o 2012-2013: neighborhood party o 2009-2010: installation of two signs for historic sites in the neighborhood • Glenmorrie Neighborhood Association o 2015-2016: ivy removal and neighborhood BBQ o 2014-2015: ivy and scotch broom removal and neighborhood BBQ o 2013-2014: ivy removal and neighborhood BBQ o 2012-2013: ivy removal, neighborhood BBQ, and walkie-talkies • Skylands Neighborhood Association o No prior NEP grants. 10. The Hallinan Woods Nature Park expansion has matching funds from a grant and from private donors. Clackamas Soil and Water Conservation District (CSWCD) awarded a grant of $30,000 to be used towards the purchase of the 2.08-acre lot. Additionally, the Coalition for Hallinan Woods Nature Park has launched a fundraising campaign for the project. The campaign has raised over $17,000 in pledges and donations so far. The group expects to raise between $25,000 and $50,000. Funds pledged or granted so far total over $47,000, with the expectation that total funds raised from private donors and the CSWCD grant will range from $55,000 to $85,000. List of attached documents: • Contractor/vendor bids: o Cost of house and fence demolition bid from LOI Environmental and Demolition Services. o Cost of hazardous materials survey proposal from Advantage Environmental, Inc. o Cost of septic tank decommission proposal from Alpha Environmental. o Cost of oil tank decommission e-mails from Alpha Environmental. • Maps: o Map of Hallinan Woods and 1107 Yates Street, with existing structures o Map of Hallinan Woods and 1107 Yates Street o Map of Yates Street subdivision tentative plan by Theta LLC. o Cornell Habitat Cluster map. NEP GRANT APPLICATIONS 2018-19 PAGE 31 OF 190 Page 6 of 6 Neighborhood Enhancement Program 2018-2019 Grant Application Hallinan Woods Nature Park expansion Application Sections 2-3 o City of Lake Oswego Conceptual Trails and Pathways Master Plan map. • Letters of support from City-recognized neighborhood associations: o Letter of support from Glenmorrie Neighborhood Association. o Letter of support from Hallinan Heights Neighborhood Association. o Letter of support from McVey-South Shore Neighborhood Association. o Letter of support from Old Town Neighborhood Association. o Letter of support from Skylands Neighborhood Association. • Letters of support from representatives from the school board and elementary school: o Lake Oswego School Board o Hallinan Elementary School PTO and principal o Lake Oswego School District Science, Technology, Engineering, and Mathematics Teacher on Special Assignment (STEM TOSA) • Letters of support from local environmental stewardship organizations: o Oswego Lake Watershed Council Board o Friends of Hallinan Heights Woods Board • Pictures pages 1-6 NEP GRANT APPLICATIONS 2018-19 PAGE 32 OF 190 a business of Lake Oswego Insulation Co. OR #38052 WA #LAKEOOI917JH NV #76685 1 April 27, 2018 Sarah Ellison scgellison@gmail.com Yates House Demo LO Complete Demolition Scope of Work Complete Demolition of: 1107 Yates St – Lake Oswego, OR 97035 Inclusions: Complete Demolition, Salvage, Recycle, and Disposal of: removal of house Insurance Inclusions: The cost for the project includes the following; $5,000,000 general liability and pollution insurance. $1,000,000 auto insurance and 2,000,000 workers comp coverage with a $5,000.0000 umbrella over the auto insurance. The following endorsements providing additional insured and other coverage are available as a part of our standard policy: CG2010 10 01, Primary and `1Non-Contributory, CG2037 10 01, Waiver of Subrogation for the General Liability and Workers Compensation. Reference Drawings: NA Schedule Demo would take place over 1 week, Abatement 1-2 weeks. Exclusions: Fencing, shoring, any underground tank, permits, building security following demo, mastic, mortar set, thin set, refrigerant reclamation, asphalt, site work, excavation, erosion control, tree protection, safety rails, salvage items for reuse or return to owner, temporary protection of surfaces to remain, covering of openings, identification and protection of underground utilities, air monitoring, dust partitions, temporary lighting and power, shoring of existing surfaces to remain, No insurance coverage not included above is included in the cost. Additional limits of liability or other endorsements may be available at an additional cost on a per project basis. LOI expressly informs the client that any coverages not listed as stated in the inclusions, whether or not listed in the contract or bid documents will not be provided without additional cost to the client unless otherwise specified in this proposal as an inclusion. All hazardous materials including hazardous material survey. Costs Bid for work described within: Demolition $19,775.00 Demolition Permit $500.00 plus or minus Erosion Control $2,000.00 if needed Concrete Pads $1.00/ sqft Straw $500.00 plus or minus Tank Removal $350.00 per tank Abatement exterior $14,000.00 exterior of the house Floor Tile Abatement $1,000.00 if the flooring comes back positive Fencing $50.00 per 20 yards Conditions This bid is conditioned on mutually agreeable terms and conditions in the final contract for the work included in this proposal with terms and conditions satisfactory to Lake Oswego Insulation Company. Ferrous, Non-Ferrous Metals have been considered in the cost estimate and shall remain property of the Demolition Contractor. Terms Payment is due within 30 days of invoicing. Late payments are subject to a 1.5% interest fee per month If you should have any questions, please feel free to contact me. Sincerely, Ben C. Amacher Estimator LOI Environmental & Demolition Services LOI Environmental & Demolition Services 5930 Jean Rd. - Lake Oswego, OR 97035 - 503-245-6460 - www.loidemolition.com 0 5 9 3 0 J e a n R d . - L a k e O s w e g o , O R 9 7 0 3 5 - 5 0 3 - 2 4 5 - 6 4 6 0 - w w w . l o i a b a t e m e n t . c o NEP GRANT APPLICATIONS 2018-19 PAGE 33 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 34 OF 190 Proposal LIMITED HAZARDOUS MATERIALS SURVEY Former Residential Structure 1107 Yates St Lake Oswego, OR Hallinan Heights Neighborhood Association Prepared By: Advantage Environmental Inc. 9317 NE Hwy 99, Suite A Vancouver, WA 98665 360-356-7636 NEP GRANT APPLICATIONS 2018-19 PAGE 35 OF 190 April 25, 2018 Sarah Ellison Hallinan Heights Neighborhood Association Lake Oswego, OR scgellison@gmail.com RE: Limited Hazardous Materials Survey 1107 Yates St in Lake Oswego, OR Dear Mr. Ellison, Advantage Environmental, Inc. (AEI) is pleased to present this proposal for a Limited Hazardous Materials Survey for demolition purposes: To include suspect asbestos building materials sampling/analysis, suspect lead-based paint sampling/analysis, visual inspection for PCB Light ballasts, mercury containing florescent light tubes and mercury containing thermostats. This proposal will be based on the following fee schedule s: Mobilization 1 at $50.00 ~$50.00 Inspector ~2.5 Hours @ $50.00 each= ~$125.00 (sample collection-prepare chain of custody) Suspect Asbestos Sample Analysis 20 to 55 @ $14.50 each= $290.00 to $797.50 (including sub-layers) Suspect Lead Paint Sample Analysis ~6 @ $35.00 each= ~$210.00 Report writing 1 Hours @ $60.00 each= ~$70.00 Estimated Cost Range $745.00 to $1,252.50 Additional out buildings (if required) may increase the number of samples/analysis required. Suspect asbestos troweled on or sprayed on surfacing materials require collection of a minimum of 3 samples of each homogeneous material. Materials like drywall often contain multiple layers of material, ie drywall and joint compound in each sample. Plaster may also have multiple layers in each sample, plaster, scratch coat, texture, etc. If the house has been renovated or added on to there may be multiple different homogeneous drywall systems, plasters or ceiling textures that require multiple samples be collected. NEP GRANT APPLICATIONS 2018-19 PAGE 36 OF 190 Other suspect asbestos materials may have multiple layers of analysis, such as layered floor vinyl or floor tile and adhesives, multiple layers of roofing, layers of different attic insulation, window glazing/repairs, etc. Sampling for lead based paint, is not intended to meet HUD or Oregon Health Authority Guidelines. Samples of suspect lead-based paint will be of the predominant identified colors. We appreciate the opportunity to propose on your project. Please feel free to contact us at 360-356-7636 if you have any questions regarding this proposal, or any other projects we may be able to provide assistance. Respectfully, Advantage Environmental, Inc. Todd Haley Senior Project Manager All terms Net 20 from date of invoice. AGREED TO THIS_____ DAY OF ___________________________________, 2018 By: _________________________________________________________________ TITLE: ______________________________________________________________ COMPANY: __________________________________________________________ ADDRESS: __________________________________________________________ PHONE: _____________________________ FAX: __________________________ NEP GRANT APPLICATIONS 2018-19 PAGE 37 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 38 OF 190 Alpha Environmental Services, Inc. 11080 SW Allen Blvd, Ste. 100, Beaverton, OR 97005 (503) 292-5346 fax: (503) 203-1516 CCB #152125 Thursday, April 26, 2018 Sarah Ellison scgellison@gmail.com PROPOSAL FOR CESSPOOL DECOMMISSIONING AT: 1107 S Yates St Lake Oswego, OR 97034 PROJECT NO.: SEP2018-04-0108 Dear Sarah: Thank you for the opportunity to submit this proposal for decommissioning the septic tank/ cesspool at 1107 S Yates St Lake Oswego, OR (referred to in this proposal as “the Site”). This proposal may be transferred to the current owners and by signing the client confirms acceptance of all terms and conditions in this proposal. The following is Alpha Environmental Services, Inc. (Alpha)’s proposed options and costs. This cost is valid until June 10, 2018. SCOPE OF SERVICES This includes the following: • Provide necessary permits for the decommissioning of cesspool/septic. • Excavating and exposing the necessary portions of the yard above the cesspool/ septic tank. • Exposing and inspecting the inside of the cesspool/septic tank for possible removal of debris. • Backfilling the cesspool with ¾” minus gravel, and/or filling and compaction of native or backfill soil to the top of the trenching as per City of Portland code. • Call in for inspection of the decommissioned cesspool/septic tank. • Backfill area to rough grade/rake finish. Assumptions • No groundwater is encountered in the excavation which covers portions of the piping and preventing access. • Soils allow for typical shear wall excavation (no sloughing or collapsing of soils). • Private utilities will be marked prior to excavation. Regardless of whether private utilities are marked, Alpha does not guarantee that excavation will not impact utilities. • This scope of work has been determined prior to public utility locates. If public utilities are located in the excavation areas, additional hand digging or “potholing” to safely expose these utilities may be necessary and a cost update for additional labor may be required NEP GRANT APPLICATIONS 2018-19 PAGE 39 OF 190 Septic Tank/Cesspool Decommissioning Proposal 1107 S Yates St Lake Oswego, OR 97034 Thursday, April 26, 2018 SEP2018-04-0108 Page 2 Safety All project activities conducted on-site require minimum Level D personal protective equipment. The equipment and management (site Health and Safety Plan) are included in the total project costs. Alpha does not recommend any non-employee or subcontractor persons to be on-site who might be untrained or unequipped for the detailed scope of work. If client or other parties request to be on-site during project work, please notify Alpha prior to start of work. COST OF SERVICES Cesspool Decommissioning…………………………..…… ............................................ $ 2850.00 Initial deposit required is 50% of the total proposed cost. The remaining balance is due upon completion of work. Potential Additional Expenses Asphalt each 4’ x 3’ section ....................................................................................................... $150 Concrete each 4’ x 3’ section ..................................................................................................... $125 Expanded Entry Point (per entry location, resulting from cobbles, sands, etc.) ......................... $500 Groundwater Event (per day) .................................................................................................... $500 Utilities Encountered………………………………………………………………..….Site Specific LIMITATIONS Care will be exercised to impact the site as little as possible; however, Alpha is not responsible for impacts to the Site that may occur due to the normal field process. Alpha is not responsible for landscape restoration or disconnecting of utilities such as water lines, sewer lines, underground signal cables or conduit, gas lines, during the normal performance of work. For any excavation work, Alpha will call for a public utility locate, but on-site non-metallic lines such as sprinkler systems are the owners responsibility to mark prior to Alpha beginning work. Excavation projects often cause changes in subsurface conditions and may impact nearby or local utilities, structures, foundations, landscaping, or overlying landscaping or features. Alpha is not responsible for issues such as water intrusion, surface stability, foundation weakening, or other related effects. By signing this contract client agrees not to hold Alpha responsible for any resulting changes or impacts that occur. Alpha will backfill the excavation to surface grade using standard fill material, but the cost does not include engineered fill; therefore, it is possible some settling may occur over time. Alpha will not be responsible for settling of less than 1 foot below surface grade. NEP GRANT APPLICATIONS 2018-19 PAGE 40 OF 190 Septic Tank/Cesspool Decommissioning Proposal 1107 S Yates St Lake Oswego, OR 97034 Thursday, April 26, 2018 SEP2018-04-0108 Page 3 CONDITIONS Warranty/Guarantee All work will be conducted by appropriated trained and licensed Alpha personnel. Individual credentials and licensing information is available upon request or online at our company website. Alpha encourages review of this information and our company’s references for demonstration of service and professionalism provided in every Alpha project. Alpha guarantees the integrity of the sewer line for 5-years following the completion of the project unless otherwise discussed. Schedule We anticipate that our services can be started within a few weeks upon receipt of a signed copy of this proposal. The scope of work should likely be completed within three weeks of the start date; however, please note that obtaining permits, information, and coordinating inspections from municipalities may require additional time exceeding the three week anticipated completion date due to service limitations associated with government agencies, or additional work that might arise. PROPOSAL ACCEPTANCE To accept this bid, please sign below, fill out the attached payment form page, and send both back via email, mail, or fax. If you have any questions, please contact us. We hope to hear from you soon. Sincerely, Paul Hardman Septic and Drain Cleaning Department Manager Alpha Environmental Services, Inc. Property Owner/Representative Telephone Number Printed Name Email Address Date NEP GRANT APPLICATIONS 2018-19 PAGE 41 OF 190 Alpha Environmental Services, Inc. 11080 SW Allen Blvd, Ste. 100, Beaverton, OR 97005 (503) 292-5346 fax: (503) 203-1516 CCB #152125 ALPHA ENVIRONMENTAL SERVICES, INC. STANDARD TERMS AND CONDITIONS 1. SCOPE OF WORK. Alpha Environmental Services, Inc. (“Contractor”) shall furnish all labor, supervision, materials, equipment, tools and supplies necessary to complete the repair, remediation and/or improvements as set forth in the attached Proposal and in any drawings and specifications incorporated into the Proposal (the "Work"). The Work shall be performed in a good and workmanlike manner. Contractor may, at its discretion, engage licensed subcontractors to perform portions of the Work. Contractors shall not be liable to perform, or liable for damages arising out of, work that is excluded from the Work Estimate and/or work that is performed by a separate contractor pursuant to a direct contract betwee n Owner and such separate contractor. 2. WORK SITE. The Work shall be constructed on the site of Owner located at the Site. Owner hereby authorizes Contractor to commence the Work on the Work Site and to perform all activities at the Work Site as may be required in the judgment of the Contractor to complete the Work. 3. CONTRACT PRICE. Owner will pay Contractor for the performance of the Work the price set forth in the Work Estimate, subject to changes as set forth below, and pursuant to the payment terms set forth below. 4. TIME. We anticipate that our services can be started within one week upon receipt of a signed copy of this proposal. The scope of work will be completed within approximately three weeks from the start date. Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials. 5. PERMITS. Upon notice to proceed, Contractor shall obtain at Owner’s costs all requ ired permits to perform the Work and furnish the Owner with a copy of same. Contractor shall comply with all applicable codes, safety ordinances, local, state and federal laws, and the like applicable to or related to the Work. 6. PAYMENTS. a. Initial Payment: Owner shall pay Contractor the initial payment, in the amount set forth in the Proposal, prior to commencement of the work and may be used at the Contractor’s discretion to acquire materials, mobilize equipment to the Work Site and/or to pay the C ontractor’s General and Overhead expenses associated with the Work. b. Progress Payments: Owner shall pay stated progress payments to Contractor in the amounts set forth in the Proposal and at the times specified in the Work Estimate. c. Final Payment: Owner shall pay Contractor the final payment in the amount set forth in the Proposal within five days of the date of the Contractor’s notification to Owner that the Work is complete. d. Changes: The payments described in Section 7(a)-(c) and set forth in the Proposal may be modified pursuant to written change order as set forth below in paragraph 7. e. Late Payment/Default: If a payment is not received in full within ten days of the date such payment is due pursuant to the Proposal, Contractor shall have the right to immediately cease work and to initiate any applicable legal proceeding to collect the amount due together with interest at 1.5 % per month. NEP GRANT APPLICATIONS 2018-19 PAGE 42 OF 190 Prior to final payment for the Work, Contractor shall provide Owner with proof of release of all claims against Owner for Work performed under these Terms and Conditions. 7. CHANGE ORDERS. Contractor will be compensated as a result of a change in the scope of Work that increases costs through a written Change Order, which may also increase the Contract Time a nd/or modify the Contract payment schedule. Contractor shall not proceed with changes in the scope of Work (either additions or deletions) without a Change Order by, signed by both Owner and Contractor and stating the method of payment or amount of dollars and the time involved in the change. 8. CHANGES, TERMINATION. In the event a miscalculation of the project scope, change in site condition(s) or change in regulatory requirement(s), which causes a significant* increase in project costs, Alpha reserves the right at its sole discretion to adjust the project or contract price accordingly. It is expressly agreed that, notwithstanding any other provisions of this contract, Alpha shall not incur any penalty or otherwise be obligated to complete the contract or project described herein, if the project cost exceeds the reasonable value of the contract established by fair market value. Any and all disputes, controversies or claims arising out of, relating to or in connection with this contract, including, without limitation, any dispute regarding its arbitrability, validity or termination, or the performance or breach thereof, shall be exclusively and finally settled by arbitration administered by the American Arbitration Association (AAA). 9. STANDARD WARRANTY. Contractor hereby assigns all equipment and vendor warranties to Owner and will deliver all manuals, books, etc. to Owner. Contractor’s standard warrant for work is a period of thirty (30) days from Contractor’s notice to Owner that the Work is compl ete. Contractor will remedy any defective labor performed by Contractor during this period at no charge. Contractor is not responsible for the cost to repair or replace defective materials. Contractor does not warrant the quality of materials purchased directly by Owner and shall not be liable to Owner for the cost to replace materials purchased directly by owner. Except as provided in this paragraph, Contractor specifically disclaims any warranty obligations to Owner. 10. NOTICE DOCUMENTS INCORPORATED. The documents attached to these Terms and Conditions, specifically: (1) Information Notice to Owner about Construction Liens (ORS 87.093); (2) Consumer Protection Notice (ORS 701.330(1)); (3) Notice of Procedure (ORS 701.330); (4) Notice of Right to Lien (87.021); and (5) Lead-Based Paint Disclosure and Pre-Renovation Form (the “Notice Documents”) are expressly incorporated herein and, by signing these Terms and Conditions, Owner represents that has read and understands the information conveyed in the Notice Documents. Owner also agrees to fully execute and provide to Contractor the Notice Documents. 11. GOVERNING LAW. This contract shall be interpreted and governed in accordance with the laws of the State of Oregon. 12. ENTIRE AGREEMENT. These Terms and Conditions and the attached Work Proposal constitute the entire agreement of the parties. This contract contains the final and entire agreement of the parties and supersedes all previous and contemporaneous verbal or written negotiations, understandings, or agreements regarding the contract’s subject matter. No other agreements, oral or written, pertaining to the Work exists between the parties. These Terms and Conditions may only be modified by a written agreement signed by both parties. All notices shall be in writing to the addresses stated herein. NEP GRANT APPLICATIONS 2018-19 PAGE 43 OF 190 Alpha Environmental Services, Inc. 11080 SW Allen Blvd, Ste. 100, Beaverton, OR 97005 (503) 292-5346 fax: (503) 203-1516 CCB #152125 NEP GRANT APPLICATIONS 2018-19 PAGE 44 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 45 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 46 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 47 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 48 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 49 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 50 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 51 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 52 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 53 OF 190 THIS PAGE INTENTIONALLY LEFT BLANKNEP GRANT APPLICATIONS 2018-19 PAGE 54 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 55 OF 190 THIS PAGE INTENTIONALLY LEFT BLANKNEP GRANT APPLICATIONS 2018-19 PAGE 56 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 57 OF 190 THIS PAGE INTENTIONALLY LEFT BLANKNEP GRANT APPLICATIONS 2018-19 PAGE 58 OF 190 April 30, 2018 To the City of Lake Oswego/Whom it May Concern, On behalf of the Glenmorrie Neighborhood Association, I would like to submit this letter in support of the Hallinan Heights Neighborhood Association and the Coalition for Hallinan Woods Nature Park in the effort to acquire two acres of land to expand the existing Hallinan Woods. At a neighborhood board meeting held Feb. 22, 2018, GNA board members voted unanimously to support the effort in part by agreeing to contribute $9,000 of the $10,000 Neighborhood Enhancement Program grant funds that are available to the Glenmorrie neighborhood through the city. Those funds, should they be awarded, will help the coalition toward its goal of acquiring the land and expanding Hallinan Woods. The Glenmorrie Neighborhood Association supports the effort to expand Hallinan Woods because we recognize the larger beneﬁts to the entire community that will result. Many Glenmorrie residents have children who attend Hallinan Elementary School and beneﬁt from the natural setting that Hallinan Woods provides. Residents also frequently walk throughout the neighborhood and enjoy the woods, the serenity and the peaceful nature of the area. As residents of a neighborhood ﬁlled with trees, ravines and other natural areas ourselves, we also know the beneﬁts and appeal that comes from natural sanctuaries, including improved wildlife habitat, stream health and water and air quality. We also know that if we don’t protect these rare pockets, they will very likely be developed and the opportunity for preservation will be forever lost. With all that in mind, the Glenmorrie Neighborhood Association supports the effort to preserve and expand Hallinan Woods, and we encourage the city to award the requested grant funding. If there ever were a case where an entire community, well beyond the borders of a single neighborhood, could beneﬁt from the city’s Neighborhood Enhancement Program, this is it. Thank you for your consideration. Should you need any further information or have any questions, please do not hesitate to contact me. Sincerely, Jon Bell Chair, Glenmorrie Neighborhood Association 503-290-4282 jontbell@comcast.net NEP GRANT APPLICATIONS 2018-19 PAGE 59 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 60 OF 190 Page 1 of 2 April 14, 2018 To Whom It May Concern, At its March 7, 2018, meeting, the Hallinan Heights Neighborhood Association (HHNA) voted unanimously to apply for a $9,700 Neighborhood Enhancement Program grant to be used towards the purchase of all or a portion of the 2.08-acre lot at 1107 Yates Street, or towards the purchase of a recreational easement on a portion of the lot. The application for the grant will be made jointly with four other Neighborhood Associations in the Hallinan Elementary School catchment area. The Neighborhood Associations will be applying jointly for a total of $43,700 in NEP grants for the Hallinan Woods project. Residents in the Hallinan Heights neighborhood have advocated for this project since 2013. There has been sustained neighborhood support for the project, with neighbors and representatives of the HHNA regularly asking the City’s Budget Committee to consider the purchase of the 2.08-acre lot. In 2017, over 40 residents of Hallinan Heights and nearby neighborhoods attended the April Parks, Recreation, and Natural Resources (PARKS) Board meeting in support of the project, and neighbors have regularly attended monthly PARKS Board meetings and spoken in favor of the project. Hallinan Woods is currently designated as a Natural Area by the city. The neighborhood would like to see it expanded and developed into a Nature Park. The expansion of the park could enable an additional entrance on Yates Street, expanded walking paths looping through the Woods and connecting with the existing walking path, a water fountain and possibly a picnic shelter on the site of the unoccupied house, and additional parking spots on Yates Street. The proposed expansion and improvements would retain the natural character of the park while expanding its function. The Neighborhood Associations applying for this project value Hallinan Woods as an educational resource for the students who attend Hallinan Elementary School. This is particularly true for residents of the Hallinan Heights neighborhood. Our children have the opportunity to learn in the Woods as students at Hallinan Elementary and through extracurricular activities such as Cub Scouts and the school’s Green Team. Additionally, many children in the Hallinan Heights neighborhood walk through Hallinan Woods on their way to and from school each day. Their daily access to this natural area offers incidental learning opportunities unavailable in a typical urban or suburban setting, such as daily observations of environmental and biological changes in a natural ecosystem. Children observe trilliums blooming, creek levels rising or subsiding, mushrooms sprouting after a fall rain: all of these incidental learning opportunities are possible because students have daily access to a natural environment. The neighborhood wishes to preserve and expand this access by expanding Hallinan Woods. The Hallinan Heights Neighborhood Association also values Hallinan Woods as a place where children can engage in active, independent exploration and play. The Woods are a space where neighborhood children climb trees, build forts, clamber over logs, and build dams. There are many areas in the Woods that are completely out of sight of the surrounding houses, which enables park users to be immersed in the natural environment and inspires a sense of wonder and discovery in children who are exploring the Woods. While the Woods are large enough that children have the opportunity to explore, the area is small enough that parents are able to let their children play without constant direct supervision. Parents who would not permit their children to roam unsupervised in a large and sprawling park are more comfortable allowing their children to explore the 6 acres of woods. This opportunity for NEP GRANT APPLICATIONS 2018-19 PAGE 61 OF 190 Page 2 of 2 unstructured, unsupervised play enables children to develop their independence in a safe environment. It is distinct from most other active recreation opportunities available to children, such as participation in a sports team, which are often highly structured and adult-led. The HHNA has already invested in infrastructure projects that support access to Hallinan Woods. These projects include an outdoor classroom located on the school grounds near the Woods (built in part with a 2016 NEP grant, volunteer labor, and donated supplies), and a staircase that connects Ash and O’Brien Streets, improving school children’s access to the path connecting Laurel Street with Hallinan Woods and Hallinan Elementary (built with a 2017 NEP grant and volunteer labor). Additionally, neighbors have consistently supported Woods through their volunteer work with the Friends of Hallinan Heights Woods. Thousands of hours of volunteer work have been dedicated to restoring and maintaining the Woods over the past decade. The neighborhood’s continued advocacy for the Woods and its past investments in the Woods speak to how highly the neighborhood values the educational and recreational opportunities provided by the Woods, particularly for the neighborhood’s children but also for all neighborhood residents who incorporate a walk through the Woods into their daily routines. The proposed 2.08-acre expansion area is a portion of the Woods that is already an integral part of the park user’s experience. Failing to expand the Nature Park will eventually result in a reduction of the existing wooded area by approximately one-third, while expanding the Nature Park will preserve and expand the park’s educational and recreational opportunities so valued by the neighborhood. Sincerely, Sarah Ellison, HHNA Board member on behalf of the HHNA Board NEP GRANT APPLICATIONS 2018-19 PAGE 62 OF 190 Re: NEP grant application for funding purchase of Hallinan Woods property From: McVey-South Shore NA Date: April 23, 2018 The McVey-South Shore Neighborhood Association voted at our April 14, 2018 general meeting to apply for a $10,000 NEP grant to support purchase of a portion of the Hallinan Woods property, as part of a joint application with the Hallinan Heights, Old Town, Glenmorrie, and Skylands NAs. We took a preliminary vote on this at our Nov. 1, 2017 meeting, which was attended by about 17 people. The vote was nearly unanimous to apply for $7 ,500, in case another need arose before we needed to apply for the grant. The March meeting had a lower attendance, due to rescheduling because of snow, at about ten people. That vote was unanimous to apply for the full $10,000, since no other needs had arisen. Discussion generally focused on the value of the stream and wetlands to the Hallinan science program, as well as extracurricular programs, and the general value of the natural space to the neighborhood children. When it was understood how large a chunk of the woods the new development would take, it became clear to people that development would essentially ruin the experience of being deep in nature which is currently enjoyed by all who walk through there. Opening access to the stream for science experiments by school children was considered a very valuable opportunity that should not be missed. It was acknowledged that the children who participate in those will be bringing their families from all over the Hallinan attendance area to show them what they’ve learned, making this a valuable resource for several of the surround ing neighborhoods, including ours. The fact that the Friends of Hallinan Woods plays such an active role in maintaining this space, plus its value to the watershed in cleaning and cooling the stream, also appealed to our residents. The hope was expressed that support from the surrounding neighborhoods would at the very least help to purchase the recreational easement, and at best encourage the city to find funding to purchase the entire property. Competition for funding was discussed, but it was felt that other projects could afford delays while this one had to be purchased now since development is imminent. Respectfully submitted, Jan Castle Chair NEP GRANT APPLICATIONS 2018-19 PAGE 63 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 64 OF 190 OTNA 2018/19 NEP Grant Application Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 April 21, 2018 SUBJECT: Old Town Neighborhood Association (OTNA) NEP Grant Application This letter is to confirm our neighborhood association’s (OTNA) support of the 2018-2019 NEP Grant Application submitted to you by the Hallinan neighborhood. The vote by the OTNA Board on April 12, 2018 to participate and allocate our full $10,000 eligibility in this NEP Grant application with the Hallinan neighborhood was unanimous. Old Town has been a strong advocate for the George Rogers Park that is a part of our neighborhood. Hallinan Woods could connect to George Rogers Park as a part of the regional trail contained in the City of Lake Oswego Conceptual Trails and Parkways Master Plan enabling those of us who live and visit Old Town a connection with more open spaces. The expansion of the woods next to Hallinan Elementary school would also support the continuing education possibilities of those and other children. The expansion of the Hallinan Woods to almost six acres provides a fabulous resource of flora and fauna to not only those children but everyone who walks through the park. The introduction of a development into that area devalues the importance and beauty of the existing natural area. Not the least of our concerns is the loss of trees and forest areas in our urban environment. Dozens of trees will be removed in the proposed development area just to satisfy the utility requirements. Lake Oswego is designated a Tree City and yet the removal of old growth trees continues in the name of development. Much to the chagrin of the First Addition neighborhood hundreds of trees have been removed in recent years to make way for larger homes and increased lot coverage. It is the hope of OTNA that the Lake Oswego City Council and staff will recognize the unique opportunity that exists with the acquisition of this property and the broad community support that is represented in this application. Yours Truly, Signed Craig Stephens, Chairperson Old Town Neighborhood Association NEP GRANT APPLICATIONS 2018-19 PAGE 65 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 66 OF 190 Skylands Neighborhood Association paul@zaninovich.net | 17925 Crestline Drive, Lake Oswego, OR 97034 April 29, 2018 Dear Neighborhood Enhancement Program Planning Department City of Lake Oswego P.O. Box 369 Lake Oswego, OR 97034: Dear Planning Department: I’m writing this letter on behalf of the Skylands NA and our Board of Directors regarding a Neighborhood Enhancement Grant for the expansion of Hallinan Woods. Our NA has been in discussions with the coalition heading this effort and would like to join their joint neighborhood grant application in the amount of $5,000. Our NA Board voted unanimously to support this effort. As you know, Hallinan Elementary is the elementary school that services the Skylands neighborhood. Many of us currently have or previously had children that have benefited from the science and nature programs that the school was able to enhance with excursions into Hallinan Woods. Our NA is supportive of expanding the possible uses this great resource has to offer through a Neighborhood Enhancement Grant. We envision an expanded outdoor learning center that takes advantage of the natural watershed and wetlands areas to provide a unique learning opportunity for our kids and the neighborhood community. Sincerely, Paul Zaninovich Skylands Neighborhood Association President NEP GRANT APPLICATIONS 2018-19 PAGE 67 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 68 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 69 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 70 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 71 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 72 OF 190 To Whom It May Concern, Having access to a diverse natural space can have a significant impact on student learning. Hallinan Woods has the potential to become a catalyst for learning opportunities when accessed by students. It’s a great place to explore, question, observe, and connect to a personal space. Next Generation Science Standards were designed to get students to be curious, ask questions, find ways to test them, gather meaningful evidence, and draw conclusions. Here are a few ways that students have connected with natural spaces. • Square foot cube study – students build and place a 1 ft3 and make observations over the course of a year. Students count different biotic (living) and abiotic (nonliving) objects moving through the cube. Observations lead to questions: o Why are there different types of plants in different cubes? o Does the canopy effect what’s in the cube? o Will the plants change in different seasons? o Does the slope of the land effect what grows in the cube? • Moving water – creeks, ponds, and puddles o Where did it come from? o Where is it going? o Does it flow at different rates or always the same? o Is anything living in the water? o What makes for a healthy water environment? pH? Dissolved oxygen? Clarity/turbidity? o Why are there different sizes of rock in different parts of the creek? o Why doesn’t it flow in a straight line? • Using your senses to explore the world around you – using journals to record observations o What sounds can you hear? What is making them? o What smells can you detect? o What colors can you see? o What kinds of textures can you touch? o Are there patterns within plants? ▪ Are there growth patterns? ▪ Are there patterns in the number of leaves? Do all of the same type of plant have the same patter? Is it mathematical? • Art in natural spaces o Rubbings o Pressing o Shadows o Colors o Camouflage o Poetry o Time lapse movies I look forward to our continued work with teachers and students in Lake Oswego School District to help connect students to natural spaces. Larry Zurcher K-12 LOSD STEM TOSA NEP GRANT APPLICATIONS 2018-19 PAGE 73 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 74 OF 190 Hallinan Woods is an important piece of habitat connectivity that the Oswego Lake Watershed Council manages with staff and volunteers. The natural resource value of this site is quite high with a healthy mix of upland forest species and riparian species within a 5.5 acre parcel with numerous sightings of coyote, black tailed deer, red breasted sap-sucker, ensatina, and a host of other migratory bird species. The woods also affords the community opportunities for education by working with Hallinan Elementary and hosting work parties to engage with local landowners to perform restoration activities in addition. The watershed council uses its expertise to educate children and adults about the importance of preserving diversity by removing non-native vegetation and planting native vegetation. This native management activity has shown increases in fauna, illustrating that minor efforts aimed at restoration can bring naive species back into an area as small as Hallinan Woods. The Oswego Lake Watershed Council is funded by the City of Lake Oswego through its Habitat Enhancement Fund (HEF). Agreements between the landowner and the watershed council allow us to manage the site for two years after the project is complete and access to the site for twenty years for photo monitoring. The council has applied for two different grants (2015-2016 & 2017-2018), each of which had a piece of Hallinan Woods slated for restoration. In 2015 the Yates property was the first area that the council focused on and has transformed the area from an invasive jungle into a thriving native ecosystem. Within 2015-2016 volunteers spent 746 hours removing invasive species and replacing native plantings. Currently, the council and volunteers continue to monitor and maintain the site to ensure the work persists. With the current 2017-2018 HEF site (Gans property), staff and volunteers have dedicated 578 hours towards herbicide application, tree removal, and native plantings. Beyond the number of recorded hours are the hours spent by individual landowners surrounding Hallinan Woods. Particularly dedicated neighbors tirelessly spent 6 or more hours per week going in and removing non-natives and monitoring sites to let watershed council staff know occurences on site, which is an immeasurable benefit to the council. From 2015 to 2017 the watershed council has hosted over 330 volunteers in Hallinan Woods, removed approximately 20,000 square feet of invasives, and planted 800 plants. It should also be noted that the watershed council works to make connections with Hallinan Elementary by developing and leading restoration events with school staff during the school day. Hallinan Woods is a valuable community asset in terms of its ecological potential and ability to host environmental education. The council will continue to develop relationships with landowners and branch out within Hallinan Woods to create connectivity amongst the various habitat types. Patrick Blanchard Oswego Lake Watershed Council - Project Manager NEP GRANT APPLICATIONS 2018-19 PAGE 75 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 76 OF 190 April 2018 To whom it may concern, Jacques Cousteau declared that, “You protect what you love.” We have taken that to heart and worked for the past 15 years to protect Hallinan Woods, a 3.75 acre natural area in our historic South Lake Oswego neighborhood. From the beginning we partnered with th e city to organize work parties. In 2015 the city invited our group to become an official “Friends of Hallinan Heights Woods” group. At that time we elected to work on two additional natural areas in our neighborhood, Freepons Park Woods (4.8 acres) and Cornell Corridor of Trees (2.3 acres). Our mission is to “Restore, Maintain & Improve our natural areas for future generations.” Fifteen years ago when we started, Hallinan Woods was a complete Ivy Jungle . The first thing we did was save the trees by removing the ivy. Then we tackled the other major invasive plants. Multiple dumpsters were filled with laurel, holly, black berries, etc. We estimate that we have held over 60 work parties. More than a thousand volunteers have spent several thousand hours working on Hallinan Woods. Volunteers are primarily neighbors but others come from all over the metropolitan area to work. It is common for families, scout groups, SOLV members, etc. to attend. The results are gratifying. The native plants are more diverse and thriving. Hallinan Creek and wildlife habitat are healthier. We continue to hold work parties to maintain the Woods and plant native species. The 2.08 acres privately owned Yates Street property is adjacent to Hallinan Woods. The two properties are a continuation of each other in flora & fauna. A cyclone fence separates them. The trees and native plants in this larger “woods” are identical: large Western Red Cedars, Grand Firs, Douglas Firs, Big Leaf Maples, Oregon White Oak, Pacific Yew, Vine Maples, Snowberry, Trilliums, etc. A wetlands area on the Yates property drains into Hallinan Creek which runs through the southeast corner of the private property and supports Corn Lily, Sedges, and Pacific Dogwood species. Our Friends of Hallinan Heights Woods fully supports the effort to purchase the Yates property . We support preserving it as a natural area for the benefit of all citizens, future generations, the animals that live here, the water that flows into the ground and the Willamette River, keeping it cleaner and cooler, the trees that absorb the water from this wet hillside, the magnificent trees that clean the air we all breath, the native plants that provide food for multiple species. We see our natural areas disappearing. This is an opportunity for us to work together to “Protect what we love.” Friends of Hallinan Heights Woods Board Members, Jim Fisher, Coordinator Barbara Fisher, Coordinator Debbie Craig Gary Thompson Chris Huettemeyer NEP GRANT APPLICATIONS 2018-19 PAGE 77 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 78 OF 190 Page 1 of 6 Hallinan Woods Nature Park expansion project: attached pictures Hallinan Woods Nature Park expansion project: attached pictures North entrance to Hallinan Woods from O’Brien Street. Kiosk built in 2017 as a Boy Scout Eagle project and maintained by the Friends of Hallinan Heights Woods. South entrance to Hallinan Woods from Hallinan Elementary School track and playing field. NEP GRANT APPLICATIONS 2018-19 PAGE 79 OF 190 Page 2 of 6 Hallinan Woods Nature Park expansion project: attached pictures Chain-link fence along eastern edge of the two-acre 1107 Yates Street lot and adjacent to the Hallinan Woods walking path. Chain-link fence along southern edge of the two-acre 1107 Yates Street lot. Hallinan Woods walking path in foreground. NEP GRANT APPLICATIONS 2018-19 PAGE 80 OF 190 Page 3 of 6 Hallinan Woods Nature Park expansion project: attached pictures Oswego Lake Watershed Council Restoration Site signage on the south-east corner of the 1107 Yates Street lot. A large portion of the Yates lot is under contract with OLWC to restore wildlife habitat and the watershed. This work by the OLWC is supported by volunteer labor and by the City of Lake Oswego Habitat Enhancement Program funds. 1107 Yates Street. Entrance to two-acre lot and proposed area of expansion. NEP GRANT APPLICATIONS 2018-19 PAGE 81 OF 190 Page 4 of 6 Hallinan Woods Nature Park expansion project: attached pictures Front of uninhabited house at 1107 Yates Street. Back of uninhabited house at 1107 Yates Street. NEP GRANT APPLICATIONS 2018-19 PAGE 82 OF 190 Page 5 of 6 Hallinan Woods Nature Park expansion project: attached pictures Portion of Hallinan Creek running through the 1107 Yates Street property. Dangling ivy cut from tree by the OLWC on the 1107 Yates Street property. NEP GRANT APPLICATIONS 2018-19 PAGE 83 OF 190 Page 6 of 6 Hallinan Woods Nature Park expansion project: attached pictures Brush pile of invasives removed recently by the OLWC on the 1107 Yates Street property. Stairs to the north of the Hallinan Woods O’Brien Street entrance (connecting Ash Steet and O’Brien Street). The stairs were built in 2017 with 2016-2017 NEP grant funds and volunteer labor. The purpose of the stairs is to provide a safe walking route to the O’Brien Street entrance of Hallinan Woods for children walking to school. They demonstrate the neighborhood’s commitment to and investment in Hallinan Woods and its surrounding infrastructure. NEP GRANT APPLICATIONS 2018-19 PAGE 84 OF 190 Hallinan Heights NA Neighborhood Enhancement Program Grant application, 2018-2019 Project 2: Ice cream social Sections 2-3 Section 2: Description: NA ice cream social: HHNA is requesting up to $300 to be used for a summer NA picnic/ice cream social. We held small celebrations in 2016 and 2017 and they were a great success. Funds will be used for food, refreshments, entertainment, etc. to help grow our event and serve more people. Budget: The HHNA picnic funding request is for up to $300. Any exceedance of this amount will be covered by private donations and will not be invoiced to the NEP grant. Section 3: 1. The picnic/ice cream social is intended to serve the entire community. 2. This project was unanimously approved by the HHNA Board. Volunteers are committed, and a designed point person has been identified. The HHNA voted unanimously for this project at its March 7, 2018 meeting. 3. The party will take place on public land. 4. The party will be hosted by volunteers and will not require city maintenance. 5. N/A 6. N/A 7. Our request for picnic/party fund is limited to $300. 8. Our picnic/ice cream social is anticipated to take place in August 2018. Invoices will be submitted within 30 days of the event. 9. Past NEP projects: a. 2016-17: rehab of bus shelter; timber stairs in O’Brien right of way; neighborhood picnic b. 2015-16: outdoor classroom (matching funds) c. 2014-15: little free library in Freepons Park 10. N/A NEP GRANT APPLICATIONS 2018-19 PAGE 85 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 86 OF 190 Lake Oswego Neighborhood Enhancement Program 2018-2019 Grant Application Section 1: Application Summary and Contact Information Organization: Lake Forest Neighborhood Association Name of Project: Team Captain Level 2 Supplies/Training Requested Grant Amount: $9,969.08 Neighborhood Association: Lake Forest Neighborhood Association Have you recently applied for a grant? Yes, 2015,2016,2017 Project Coordinator: David Kainoa Title in Organization: Vice Chair/Emergency Preparedness Committee Chair Address: 16168 Lake Forest Blvd., Lake Oswego, OR. 97035 Phone: 808-228-0123 Email: kewiki808@gmail.com Section 2: Project Description, Budget & Location (if applicable) Description: This grant will take our 4 Emergency Response Teams consisting of 30 team members to the next level. Our members are CERT certified and participates in quarterly trainings to maintain the highest level of preparedness. The requested equipment will increase our capabilities in the case of a major event. Budget: 1) Team Captain Level 2 Supplies (Quantities are for 4 separate teams): a. 12X12 Easy Up Tents - Qty: 4 - $476.00 (Needed for shelter for the Incident Commander (IC)/Operations tent b. Mega Phone - Qty: 4 - $231.80 (Needed to attract people to our location and to give us the capability to be heard over a large group of people) c. 4000 Watt Generator - Qty: 4 - $1,359.96 (Needed to provide emergency power) d. Set of 5 Fuel Cans – Qty: 4 - $761.32 (Needed to fuel the generator) e. AED – Defibrillator with Pediatric and extra Adult Pads – Qty: 4 - $4,360.00 (Needed to treat victims in cardiac arrest) NEP GRANT APPLICATIONS 2018-19 PAGE 87 OF 190 2) First Aid/CPR/AED Training (Group Class) – Due to the max limit for the NEP grant we are only requesting training for 23 of our team members. The cost is $110 per person and a $250 instructor fee. The total amount for the training is $2,780.00. Location: N/A Section 3: Criteria 1. The project will provide a public benefit to the Lake Oswego Community Lake Forest NA recognizes that it can help its residents and the city of Lake Oswego by augmenting the first responders that will be stretched thin after a major event. This will decrease the need for first responders in our area. 2. The project has neighborhood/community support and committed volunteers for implementation. See attached letter from the Lake Forest Neighborhood Association 3. For physical improvements, to be located on public land NA 4. The project is no or low-maintenance (and will be maintained by volunteers). The project will be maintained by the team captains. 5. Not fund ongoing expenses No ongoing expenses will be part of this application 6. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. This project will increase the capabilities of our 4 Emergency Response Teams to respond to a mass casualty event immediately after a major natural disaster. 7. Parties, picnics and other social events are limited to $300 in grant funds N/A 8. The project can be completed and expenses incurred by June 30, 2019, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 12, 2019. Provide the City with a project report by August 30, 2019. Include photos if applicable, we like to brag! All the equipment will be purchase and the training scheduled immediately after the funds are available. NEP GRANT APPLICATIONS 2018-19 PAGE 88 OF 190 Additional considerations: 9. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. Our previous NEP grants have been geared towards emergency preparedness. With the awarded funds we were able to create, equip and train 4 Emergency Response Teams. Our neighborhood is leading the way in preparing for a major event like a Cascadia earthquake. After a major event we will be able to establish communications with the fire department, conduct search and rescue operations and provide medical aid. 10. If applicable, describe matching funds or in-kind contributions N/A Section 4: Prerequisites  A designated project coordinator has been assigned.  The NEP coordinator has reviewed the proposed project prior to the application being submitted.  A letter of support from the City-recognized neighborhood association has been submitted with the application. N/A Where applicable, contractor/vendor bids have been obtained to support the requested funds. Section 5: Submittal Check List  Completed Application (including the narrative addressing the criteria)  Letter of support for the project from the City-recognized neighborhood association N/A Contractor/vendor bids where applicable For physical improvements: N/A Map and Site Plan – showing existing features (vegetation, structures, etc….) and proposed improvements. N/A Photos – showing existing site For street trees: N/A Supplemental street tree application NEP GRANT APPLICATIONS 2018-19 PAGE 89 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 90 OF 190 Supply Items Price QTY Total 12X12 Easy Up Tents $119.00 4 $476.00 Mega Phone $57.95 4 $231.80 4000 Watt Generator $339.99 4 $1,359.96 Set of 5 Fuel Cans $190.33 4 $761.32 AED – Defibrillator with Pediatric and extra Adult Pads $1,090.00 4 $4,360.00 Training First Aid/CPR/AED Training (Group Class) (+250 Fee)$110.00 23 $2,780.00 Grand Total $9,969.08 NEP GRANT APPLICATIONS 2018-19 PAGE 91 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 92 OF 190 Iris McCaleb Neighborhood Enhancement Program Planning Department City of Lake Oswego, OR 97034 Dear Iris, This letter provides support from the Lake Forest Neighborhood Association for the Emergency Response Team Captain supplies and team training. Lake Forest NA board voted on 4/26 to support the grant application for $9,919.08. This grant will take our 4 Emergency Response Teams consisting of 30 team members to the next level. Our members are CERT certified and participates in quarterly trainings to maintain the highest level of preparedness. The requested equipment will increase our capabilities in the case of a major disaster. Thank you for considering our grant request. Kate Myers and David Kainoa Chair/Vice Chair, Lake Forest Neighborhood Association. NEP GRANT APPLICATIONS 2018-19 PAGE 93 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 94 OF 190 \·cotiOOS ~pP' 5 .. 01-18 oueO Neighborhood Enhancement Program 2018-19 Grant Application PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide . Project i deas can be found on p. 2-3 of the Guide. The City 's proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2018 -19 fiscal year . Grant awards will generally be limited to $10,000 per neighborhood . If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: PROJECT COORDINATOR: Lakewood Neighborhood Association Connie Perrine and Brian Yee NAME OF PROJECT: TITLE IN ORGANIZATION: Emergency Preparedness REQUESTED GRANT AMOUNT: ADDRESS: $1 ,112 .72 340 Ridgeway Road Lake Oswego , OR 97034 NEIGHBORHOOD ASSOCIATION: PHONE: Lakewood Neighborhood Association Connie -512/423-4220 Have you previously applied for a grant? If yes, EMAIL: year(s) requested. connie@phanhall .com 2017 and 2015 2018 -19 Neighbo r hood Enhancement Program Appli cation Page 1of4 NEP GRANT APPLICATIONS 2018-19 PAGE 95 OF 190 2018-19 Neighborhood Enhancement Program Application Page 2 of 4 SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: (Clearly describe your project in as much detail as possible. For neighborhood signs, please include the proposed sign design, a site plan and photo(s) as attachments to the application.) Budget: (Outline in as much detail as possible, how your requested funds would be used. Please note that neighborhood parties, picnics, and other social events are generally limited to $300. If you are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit copies of your bids with the application. See Program Guide p. 4, Step 7.) PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. Location: (Please include a map, photo, and rough site plan of the location if proposing a physical improvement.) SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. (Describe how your project will benefit the neighborhood and/or community. This is your opportunity to demonstrate the benefit and value of your proposed project.) 2. The project has neighborhood/community support and committed volunteers for implementation. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 3. For physical improvements, be located on public land. (If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork, please work with the City to verify that your location is on public property.) 4. The project is no or low-maintenance (and will be maintained by volunteers). (Note: The City will not maintain the improvement unless prior agreed upon arrangements have been made.) NEP GRANT APPLICATIONS 2018-19 PAGE 96 OF 190 2018-19 Neighborhood Enhancement Program Application Page 3 of 4 5. Does not fund ongoing or annual expenses. (If applicable, describe how funds are for a one-time expenditure, rather than funding ongoing annual expenses.) 6. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-wide benefit, be paired with training or support an event.) 7. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. (Please address this criteria in the Budget description in Section 2 of the application.) 8. The project can be completed and expenses incurred by June 30, 2019, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 12, 2019. Provide the City with a project report by August 30, 2019. Include photos if applicable, we like to brag! (Include the proposed timeline for the project.) Additional Considerations: 9. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects, qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 10. If applicable, describe matching funds or in-kind contributions. (This may help to prioritize projects, if necessary.) SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. ☐ A designated project coordinator has been assigned. ☐ The NEP coordinator has reviewed the proposed project prior to the application being submitted. ☐ A letter of support from the City-recognized neighborhood association has been submitted with the application. ☐ Where applicable, contractor/vendor bids have been obtained to support requested funds. NEP GRANT APPLICATIONS 2018-19 PAGE 97 OF 190 2018-19 Neighborhood Enhancement Program Application Page 4 of 4 SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be considered. ☐ Completed Application (including the narrative addressing the criteria) ☐ Letter of support for the project from the City-recognized neighborhood association ☐ Contractor/vendor bids where applicable For physical improvements: ☐ Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. ☐ Photos – showing existing site For street trees: ☐ Supplemental street tree application Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Tuesday, May 1, 2018, by 5:00 pm. NEP GRANT APPLICATIONS 2018-19 PAGE 98 OF 190 Lake Oswego Neighborhood Enhancement Program 2018-19 Grant Application Description: Lakewood Neighborhood would like to continue its effort in getting prepared for an emergency. We were able to purchase our walkie talkies last year through this grant and would like to add to that this year by purchasing kits to keep at our 2 easements. These would be at either end of our neighborhood for easy access. We would like to get two storage containers with locks that will house these items. We’ve worked with another neighborhood in assessing what would be needed: Roll Stretcher Triage Tape - Red - Immediate Triage Tape - Green - Minor Triage Tape - Yellow - Delayed Triage Tape - Black - Deceased 50-Person Trauma First Aid Kit Glow Sticks (Multi-Color 12 pack) 100' Paracord 64' Utility Rope 10LB ABC Dry Chemical Fire Extinguisher Nitrile Disposable Gloves (100 ct) Nitrile Disposable Gloves (Case) LifeStraw Community Storage box Pad locks Budget: Total $1112.72 Roll Stretcher $3 1. 00 1 $31.00 1 $31.00 http://amzn.to/2p87qTq Triage Tape - Red - Immediate $2 .9 9 2 $5.98 2 $5.98 http://amzn.to/2qESJr4 Triage Tape - Green - Minor $2 .9 9 2 $5.98 2 $5.98 http://www.sosproducts.com/Triage- Tags-Tape-s/1974.htm Triage Tape - Yellow - Delayed $2 .9 9 2 $5.98 2 $5.98 http://www.sosproducts.com/Triage- Tags-Tape-s/1974.htm Triage Tape - $2 2 $5.98 2 $5.98 http://www.sosproducts.com/Triage- NEP GRANT APPLICATIONS 2018-19 PAGE 99 OF 190 Black - Deceased .9 9 Tags-Tape-s/1974.htm 50-Person Trauma First Aid Kit $2 39 .9 7 1 $239.9 7 1 $239.9 7 http://www.sosproducts.com/50-Pers on-Duffle-Bag-First-Aid-Kit-p/3550.ht m Glow Sticks (Multi-Color 12 pack) $1 4. 99 2 $29.98 2 $29.98 http://amzn.to/2qyCxbI 100' Paracord $9 .5 9 1 $9.59 1 $9.59 http://amzn.to/2p8pTit 64' Utility Rope $1 9. 99 1 $19.99 1 $19.99 http://amzn.to/2pwNrjV 10LB ABC Dry Chemical Fire Extinguisher $5 8. 00 2 $116.0 0 2 $116.0 0 http://amzn.to/2qs2ixh Nitrile Disposable Gloves (100 ct) $9 .3 6 2 $18.72 http://amzn.to/2qEVgBE Nitrile Disposable Gloves (Case) $5 7. 00 0 $0.00 http://amzn.to/2qEWpcy LifeStraw Community $3 29 .9 9 1 $329.9 9 http://amzn.to/2pwN74k Storage box $1 22 .1 5 2 244.3 2 $244.3 0 https://www.amazon.com/Keter-Stor e-Outdoor-Horizontal-Storage/dp/B0 0CA36ZKY/ref=sr_1_cc_3?s=aps&i e=UTF8&qid=1524929045&sr=1-3-c atcorr&keywords=outdoor+plastic+st orage+shed Pad locks $1 2. 19 1 12.19 1 $12.19 https://www.amazon.com/KeeKit-Co mbination-Padlock-Weatherproof-Ou tdoor/dp/B075MWNVQC/ref=sr_1_3 _sspa?s=hi&ie=UTF8&qid=1524929 525&sr=1-3-spons&keywords=outdo or+padlock&psc=1 Subtotal $1,075 .65 NEP GRANT APPLICATIONS 2018-19 PAGE 100 OF 190 The total number of kits authorized is based on the number of households in your neighborhood 1 Shipping $37.07 The total number of kits authorized to purchase is based on the number of team members (1 kit per each 5+ person team) 1 Grand Total $1,112 .72 1. The project will provide a public benefit to the Lake Oswego community. It will aide our neighborhood in emergency preparedness as well as Lake Oswego in general since the emergency professionals will not have to assist in these things. We have at least 6 members of our community who have gone through CERT training. 2. The project has neighborhood/community support and committed volunteers for implementation. The Board has unanimously voted for this grant and has been very active in getting our neighborhood prepared for an emergency. We have done this by creating a map and block captains for each section, purchasing walkie talkies and training the captains how to use them, and encouraging block captains to host a block party in the next few months to meet neighbors and go over procedures. Each captain has/will gone to each home in their area and compiled a list of who lives in the home, if they have special needs or skills and equipment to help if the need arises. We are also working closely with the condo associations to include them. Since I am on the board, please consider this the letter that the Board supports this project. 3. For physical improvements, be located on public land. N/A 4. The project is no or low-maintenance (and will be maintained by volunteers). Our outdoor boxes will hold this equipment and the captains in that area as well as the board members will have access to the combination numbers to get in them. 5. Does not fund ongoing or annual expenses. 6. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (see above #1 and 2) 7. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. N/A 8. The project can be completed and expenses incurred by June 30, 2019, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 12, NEP GRANT APPLICATIONS 2018-19 PAGE 101 OF 190 2019. Provide the City with a project report by August 30, 2019. Include photos if applicable, we like to brag! These items will be purchased as soon as we get grant approval! Additional Considerations: 9. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. We have received a grant for a new sign and for walkie talkies and are SO thankful for these! We hope to see our sign soon! 10. If applicable, describe matching funds or in-kind contributions. N/A NEP GRANT APPLICATIONS 2018-19 PAGE 102 OF 190 Team Captain Supply Kits 1 Set for every 400 households (estimated 2.5 people per household = 1000 people) Enter total number of households in the neighborhood>>>>>>>400 Enter total number of emergency response team members>>>8 Item Price Qty Total Price Total Qty Authorized Total Price Website Roll Stretcher $31.00 1 $31.00 1 $31.00 http://amzn.to/2p87qTq Triage Tape - Red - Immediate $2.99 2 $5.98 2 $5.98 http://amzn.to/2qESJr4 Triage Tape - Green - Minor $2.99 2 $5.98 2 $5.98 http://www.sosproducts.com/Triage-Tags-Tape-s/1974.htm Triage Tape - Yellow - Delayed $2.99 2 $5.98 2 $5.98 http://www.sosproducts.com/Triage-Tags-Tape-s/1974.htm Triage Tape - Black - Deceased $2.99 2 $5.98 2 $5.98 http://www.sosproducts.com/Triage-Tags-Tape-s/1974.htm 50-Person Trauma First Aid Kit $239.97 1 $239.97 1 $239.97 http://www.sosproducts.com/50-Person-Duffle-Bag-First-Aid-Kit-p/3550.htm Glow Sticks (Multi-Color 12 pack) $14.99 2 $29.98 2 $29.98 http://amzn.to/2qyCxbI 100' Paracord $9.59 1 $9.59 1 $9.59 http://amzn.to/2p8pTit 64' Utility Rope $19.99 1 $19.99 1 $19.99 http://amzn.to/2pwNrjV 10LB ABC Dry Chemical Fire Extinguisher $58.00 2 $116.00 2 $116.00 http://amzn.to/2qs2ixh Nitrile Disposable Gloves (100 ct)$9.36 2 $18.72 http://amzn.to/2qEVgBE Nitrile Disposable Gloves (Case)$57.00 0 $0.00 http://amzn.to/2qEWpcy LifeStraw Community $329.99 1 $329.99 http://amzn.to/2pwN74k Storage box $122.15 2 244.3 2 $244.30 https://www.amazon.com/Keter-Store-Outdoor-Horizontal- Storage/dp/B00CA36ZKY/ref=sr_1_cc_3?s=aps&ie=UTF8&qid=1524929045&sr=1-3- catcorr&keywords=outdoor+plastic+storage+shed Pad locks $12.19 1 12.19 1 $12.19 https://www.amazon.com/KeeKit-Combination-Padlock-Weatherproof- Outdoor/dp/B075MWNVQC/ref=sr_1_3_sspa? s=hi&ie=UTF8&qid=1524929525&sr=1-3-spons&keywords=outdoor+padlock&psc=1 Subtotal $1,075.65 The total number of kits authorized is based on the number of households in your neighborhood 1 Shipping $37.07 The total number of kits authorized to purchase is based on the number of team members (1 kit per each 5+ person team)1 Grand Total $1,112.72 NEP GRANT APPLICATIONS 2018-19 PAGE 103 OF 190 THIS PAGE INTENTIONALLY LEFT BLANKNEP GRANT APPLICATIONS 2018-19 PAGE 104 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 105 OF 190 THIS PAGE INTENTIONALLY LEFT BLANKNEP GRANT APPLICATIONS 2018-19 PAGE 106 OF 190 • 5..01-18 oueO \\C(Jt\Of\S HJP Neighborhood Enhancement Program 2018-19 Grant Application PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project ideas can be found on p. 2-3 of the Guide. The City's proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2018-19 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood. If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: PROJECT COORDINATOR: Meadows HOA Dennis Thorsen Howard Gile NAME OF PROJECT: TITLE IN ORGANIZATION: Tree replacement Vice President Treasurer REQUESTED GRANT AMOUNT: ADDRESS: $3000 PO Box 1465 Lake Oswego 97035 NEIGHBORHOOD ASSOCIATION: PHONE: Westlake NA 5036994029 Have you previously applied for a grant? If yes, EMAIL: year(s) requested. Sthorse@msn.com Yes 2016 2018-19 Neighborhood Enhancement Program Application Page 1of4 NEP GRANT APPLICATIONS 2018-19 PAGE 107 OF 190 SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: In 2016 the Meadows HOA was approved for an NEP grant to remove trees and repair sidewalks that had been lifted up causing serious safety (tripping) hazards in the the neighborhood. The work was completed with assistance from the city maintenance manager as well as the city arborist (Pam) who designated tress that could be saved and ones that needed to be removed. We now need to replace 13 trees that were removed during this project. If they can not be planted in the parking strip they will be located on the property from which the tree was removed. The trees will be replaced with city approved species and the city arborist indicated she would assist with the selection. Budget: (if all areas repaired) $3000 Location: Hastings Place Hastings Drive Denton Dr Winthrop Ct SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. The project will replace trees that were removed in conjunction with the city efforts to save and/or replace trees. The HOA board members will assist in neighbor contact as well as placement of trees. 2. The project has neighborhood/community support and committed volunteers for implementation. The Westlake NA is in full agreement with this project and approved the grant application(letter attached) 3. For physical improvements, be located on public land. NA Neighborhood Enhancement Program Application Page 2 2016-2017 NEP GRANT APPLICATIONS 2018-19 PAGE 108 OF 190 4. The project is no or low-maintenance (and will be maintained by volunteers). Once trees are planted the will be maintained by homeowners 5. Does Not fund ongoing expenses. One time expense for trees maintenance will be homeowners responsibility as were the trees that were removed from the parking strip. 6. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-wide benefit, be paired with training or support an event.) 7. Parties, picnics and other social events are limited to $300 in grant funds (Please address this criteria in the Budget description in Section 2 of the application.) 8. The project can be completed and expenses incurred by June 30,2019, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City n Later than July 12,2019 • Provide he City with a project report by August 30, 2019, include photos if applicable, we like to brag I Additional Considerations: 9. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. 2014 grant to repair/replace bridge connecting two HOA's 2016 grant repair sidewalks/removed trees that were causing major sidewalk upheaval and potential tripping hazards. 10. If applicable, describe matching funds or in-kind contributions. SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. 0 A designated project coordinator has been assigned. 0 The NEP coordinator has reviewed the proposed project prior to the application being submitted. 0 A letter of support from the City-recognized neighborhood association has been submitted with the application. Neighborhood Enhancement Program Application Page 3 2016-2017 NEP GRANT APPLICATIONS 2018-19 PAGE 109 OF 190 D Where applicable, contractor/vendor bids have been obtained to support requested funds. SECTION 5: SUBMITIAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2" x 11" paper. Incomplete applications will not be considered. D Completed Application (including the narrative addressing the criteria) D Letter of support for the project from the City-recognized neighborhood association D Contractor/vendor bids where applicable For physical improvements: D Map and Site Plan -showing existing features (vegetation, structures, etc ... ) and proposed improvements. D Photos -showing existing site For street trees: D Supplemental street tree application Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakekoswego.city Completed applications may also be mailed to Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City's web site for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources APPLICATIONS DUE: Tuesday, May 1, 2018 by 5:00 pm. Neighborhood Enhancement Program Application Page 4 2016-2017 NEP GRANT APPLICATIONS 2018-19 PAGE 110 OF 190 • .. April 10 , 2018 Neighborhood Enhancement Program City of Lake Oswego Planning Department Dear NEP Review Board , I am writing this letter on behalf of the Westlake Neighborhood Association Board , in support of the Neighborhood Enhancement Program grant being submitted by the Meadows HOA. The purpose for the grant would be to assist the HOA in paying for replacement of trees that have been removed as part of joint project with the City of Lake Oswego to eliminate safety hazards caused by trees that had to be removed . The Meadows HOA is located within the Westlake Neighborhood Association. After reviewing the NEP request, and in view of the overall improvement that would result from this plan for the neighborhood as a whole , the Westlake Neighborhood Association Board heartily recommends this NEP grant application for your approval and funding . Sincerely yours , Chair, Westlake NA NEP GRANT APPLICATIONS 2018-19 PAGE 111 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 112 OF 190 \·cot\OOS APP' 5 .. 01-18 oueO Neighborhood Enhancement Program 2018-19 Grant Application PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIG I BLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project i deas can be found on p. 2-3 of the Guide. The City's proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2018 -19 fiscal year . Grant awards will generally be limited to $10,000 per neighborhood. If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGAN IZATION: PROJECT COORD I NATOR: Mountain Park Home Owners Association Kevin Cartwright NAME OF PROJECT: TITLE IN ORGAN IZATIO N : Preakness Park Enhancement Project Landscape Steward REQUESTED GRANT A M OUNT: ADDRESS: $ 9,463 .53 2 Mt. Jefferson Terrace NEIGHBORHOOD ASSOCIATION: PHONE: Mountain Park Neig h borhood Association (503) 635 -8333 Have you previously applied for a grant? If yes, EMAIL: year(s) requested. kevinc@mtparkhoa.com NO 2018 -19 Neighbo r hood Enhancem en t Program Appl ica tion Page 1of 4 NEP GRANT APPLICATIONS 2018-19 PAGE 113 OF 190 2018-19 Neighborhood Enhancement Program Application Page 2 of 4 SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: (Clearly describe your project in as much detail as possible. For neighborhood signs, please include the proposed sign design, a site plan and photo(s) as attachments to the application.) Budget: (Outline in as much detail as possible, how your requested funds would be used. Please note that neighborhood parties, picnics, and other social events are generally limited to $300. If you are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit copies of your bids with the application. See Program Guide p. 4, Step 7.) PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. Location: (Please include a map, photo, and rough site plan of the location if proposing a physical improvement.) SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. (Describe how your project will benefit the neighborhood and/or community. This is your opportunity to demonstrate the benefit and value of your proposed project.) 2. The project has neighborhood/community support and committed volunteers for implementation. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 3. For physical improvements, be located on public land. (If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork, please work with the City to verify that your location is on public property.) 4. The project is no or low-maintenance (and will be maintained by volunteers). (Note: The City will not maintain the improvement unless prior agreed upon arrangements have been made.) NEP GRANT APPLICATIONS 2018-19 PAGE 114 OF 190 2018-19 Neighborhood Enhancement Program Application Page 3 of 4 5. Does not fund ongoing or annual expenses. (If applicable, describe how funds are for a one-time expenditure, rather than funding ongoing annual expenses.) 6. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-wide benefit, be paired with training or support an event.) 7. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. (Please address this criteria in the Budget description in Section 2 of the application.) 8. The project can be completed and expenses incurred by June 30, 2019, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 12, 2019. Provide the City with a project report by August 30, 2019. Include photos if applicable, we like to brag! (Include the proposed timeline for the project.) Additional Considerations: 9. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects, qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 10. If applicable, describe matching funds or in-kind contributions. (This may help to prioritize projects, if necessary.) SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. ☐ A designated project coordinator has been assigned. ☐ The NEP coordinator has reviewed the proposed project prior to the application being submitted. ☐ A letter of support from the City-recognized neighborhood association has been submitted with the application. ☐ Where applicable, contractor/vendor bids have been obtained to support requested funds. NEP GRANT APPLICATIONS 2018-19 PAGE 115 OF 190 2018-19 Neighborhood Enhancement Program Application Page 4 of 4 SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be considered. ☐ Completed Application (including the narrative addressing the criteria) ☐ Letter of support for the project from the City-recognized neighborhood association ☐ Contractor/vendor bids where applicable For physical improvements: ☐ Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. ☐ Photos – showing existing site For street trees: ☐ Supplemental street tree application Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Tuesday, May 1, 2018, by 5:00 pm. NEP GRANT APPLICATIONS 2018-19 PAGE 116 OF 190 Preakness Park Enhancement Grant The Mountain Park Home Owners Association (MPHOA) encompasses a large neighborhood, over 700 acres, in the northern most outreaches of the City of Lake Oswego (Figure 1). The Mountain Park Neighborhood is home to over 8,500 residents and according to the Lake Oswego Preservation Society represents nearly one quarter of the population of Lake Oswego. Nestled within this neighborhood is approximately 185 acres of common property containing over 8 miles of open walking trails and 7 public parks. Many within the local community enjoy access to these wonderful amenities and natural landscapes. The desire of the MPHOA Landscape Stewardship Department is to provide a superb experience, when people visit and spend time in our public areas, while utilizing environmentally sustainable landscape practices. We aspire to a high standard here at Mountain Park and wish to extend that vision further through the enhancement of our local community. The following proposal is part of a pilot program seeking to enhance, rejuvenate, and diversify the ecology of our community. The ultimate goal is to attract more of the residents, as well as the greater Lake Oswego Community, to our neighbo rhood’s plethora of outdoor spaces. We highly recommend that you come take a visit and spend a little time here for yourselves. Preakness Park is a small park, approximately 15,000sqft, located at one of the entrances to Mountain Parks’ largest park and natural area; Tanglewood Park (Figures 2 & 3). The park itself is underutilized primarily due to what little it currently has to offer the neighborhood. The main focus of this proposal is to generate increased interest at this location by providing more useful space for the local community. The area requires some stormwater mitigation as the current catchment basin is incapable of properly controlling all of the storm water runoff that occurs at this location. The installation of a shallow raingarden to control overflow is a primary objective and simultaneously generates increased aesthetic value and a food source for pollinators and wildlife. Second, we would like to increase the appeal for children in the community through the addition of multiple play opportunities. Finally, we want the entire area to be more inviting to the neighborhood through the replacement of dilapidated elements, addition of gravel pathways and installation of both native and ornamental plants to attract people and wildlife alike. Following completion of the proposed project we would like to host a small community event in the park in order to invite the entire community to see the finished product and enjoy the site. The desire for conducting this project is two-fold. First, we want to control and mitigate the overflow of water that occurs into the park, which creates a boggy lawn area at times and has led to some patchy die-back as well. Residents and MPHOA Landscape Stewards alike have attempted some non-invasive strategies to control this overflow without much success and we would like to find a more long-term solution. As you may well know Mountain Park is the origin of headwaters for the Lake Oswego, Tualatin River, and Tryon Creek watersheds and, due to the elevation changes seen within the various aspects of the community, experiences large stormwater runoff events that require additional management strategies. The park is also closely located to dedicated conservation land areas and a functioning raingarden will help alleviate the potential for erosion of the watershed. Second, we really want to increase the utilization of this public space. Currently it is primarily used as an access point to the trail system within the Mountain Park neighborhood. We believe the addition of a playscape for the neighborhood’s NEP GRANT APPLICATIONS 2018-19 PAGE 117 OF 190 children, the first of its kind in Mountain Park, will help bring families to the location. The replacement of dilapidated materials and addition of aesthetic plantings will hopefully encourage people to stop and enjoy the space as a destination and not just an access point. The Landscape Stewardship Department will be responsible for the design, installation, and maintenance requirements of the project. The primary idea behind this entire endeavor has been to utilize the funding provided by the Neighborhood Enhancement Grant Program to assist with the purchase of the supplies and design elements desired at the site. The Landscape Stewardship Department will dedicate any required resources including equipment, personnel and labor, creative knowledge, etc. in execution of the project objectives and utilize the value of said resources as an in-kind donation (Figure 4). Objective 1 – Community Outreach Community involvement and communication is extremely important to those of us in the Landscape Stewardship Department here at Mountain Park and we really want the community to be happy and excited about this project. We intend to hold three separate charrette sessions with the local community in order to ascertain precisely which features of the design will be implemented and/or amended based on safety concerns, functionality of the space, ecological restoration and sustainability, and aesthetic desire. Design elements may need to be slightly amended to properly address the overall desires of the community. Furthermore, some amendments may be necessary in order to account for existing utilities and access. A preliminary design will be attached with this proposal to convey a generalized idea regarding the scope of the project; however, each design element can and will likely be slightly altered in order to accommodate the needs of the community, environment, and existing infrastructure (Figures 5 & 6). Objective 2 – Stormwater mitigation Overflow of stormwater runoff is a consistent problem at Preakness Park as the catchment basin is incapable of managing the complete flow, especially during storm surge events. Sandbags and other stop gap measures have been taken in order to limit the amount of overflow. These measures have met with little success prompting the decision to proceed with the installation of a raingarden to more adequately handle sudden and/or consistent inflow (Figure 7). The catchment basin receives runoff from approximately 12,500 sqft of impermeable surface area with no identifiable daylighting occurring from local homes (Figure 8). Another catchment basin is located upstream; however, due to the overall surface grade and the placement of said basin slightly above the surrounding grade the vast majority of runoff continues to flow to the basin at the edge of the park. NEP GRANT APPLICATIONS 2018-19 PAGE 118 OF 190 The permeability rate of the surrounding soil is actually quite high for this area at approximately 1-2” per hour with a clay loam soil texture at the surface level that transitions to a more rocky/sandy sub-layer beginning approximately 6-8” below grade. Given the existence of a catchment basin at the location and the high permeability of the surrounding soil a ponding depth of 6” should more than suffice for this project with a total overall raingarden size of approximately 850-950 sqft to accommodate the quantity of impervious surface area. The overall slope of the surrounding area will greatly minimize soil excavation requirements and with the existence of sewer and storm water lines nearby overall soil movement will be kept as minimal as possible in those locations as not to damage the utilities. All utility locations will be ascertained with assistance from the Oregon Utilities Notification Center prior to the execution of any aspect of this project. The addition of a raingarden in this park will also have the secondary effect of adding aesthetic value to an otherwise very simple park that is currently comprised primarily of lawn, sword ferns, a few small shrubs and trees, and three very nicely established Douglas Fir Trees. The planting choices will incorporate a mix of native and ornamental plants, which will be selected for their effectiveness and naturalization in a raingarden environment, aesthetic value, and ability to draw in pollinators and wildlife. Objective 3 – Children’s Natural Playscape A natural playscape is quite literally a playground area that is primarily composed of naturally existing elements such as wood, sand, rocks, logs, trees, boulders, and water just to name a few. Most of the current research suggests that children play longer, remain more intently engaged, and experience fewer accidents and injuries while playing in natural playscapes versus traditional playgrounds. Mountain Parks’ motto is “Nature’s Neighborhood” and we would really love to incorporate that into the minds of the youth within this community by providing a safe, fun, and natural environment for children to play. Playscapes can have similar costs to traditional playgrounds though with some inventive and creative thought some elements can easily be completed at a low expense. Further, they often require less upkeep than traditional playground equipment as much of the surrounding landscape is incorporated into the design elements. A natural playscape can include so many different elements and ingenuity is the key to the construction and implementation of this type of play area. Below is list of several elements we think could easily and practically be implemented at Preakness Park. 1. Lawn maze – The repurposing of an existing lawn section along with the addition of some meadow flowers for increased visual stimuli. 2. Living willow tunnel – The planting of willow whips followed by the braiding of the stems to generate a corridor 3. Rock Ledge - Installation of some large boulders on a mildly sloping hillside to provide children with a place to climb 4. Balance Practice - Placement of stumps at varying heights and distances to provide children with jumping and balancing platforms. 5. Sand Fort - Installation of a small sand area 6. Building Blocks – The construction of life size building blocks NEP GRANT APPLICATIONS 2018-19 PAGE 119 OF 190 7. Tree Puzzles – The addition of wooden tree puzzles; think building block puzzles 8. Natural Objects – Placement of natural objects like tree stumps and logs Objective 4 – Enhance Park Elements and Increase Wildlife Presence The recent rejuvenation of a section of the trail system is already visible in the Preakness Park photo included in this proposal. Further improvements will address the needs and desires of the community, included in that dedication is the goal to make all new renditions ADA compliant so that everyone can participate. Further enhancements to this area include: 1. Benches – Replacement of a dilapidated bench and addition of a second bench for increased seating. 2. Arbor Trellis - Installation of arbor trellis over the benches and the planting of flowering vines to enhance sensory aesthetics 3. Pathways – Addition of a crushed rock pathways connecting the bench areas to other elements. 4. Plantings – Installation of additional plantings to diversify the plant palette in the area and park. Being classified as Nature’s Neighborhood also entails the requirement to think about the natural environment when conducting any action as a landscape steward. As part of MPHOA’s continuing aspirations to champion the standards of conscientious environmental sustainability in an urban environment the vitality of the local wildlife is of paramount concern; therefore, the majority of our planting selections will produce attractive flowers for a wide array of pollinators and incorporation of various edibles for both human and animal consumption. Objective 5 – Community Event Following project completion, we would like to invite the community for a picnic in the park. We want the community involved in this project as much as possible and following the completed installation the desire is to bring the community together for an official grand opening of the park to showcase its’ newly established features. Food and refreshments will be provided and the Landscape Stewards will be present to introduce the features and additions to the park and answer any further questions the community may have. NEP GRANT APPLICATIONS 2018-19 PAGE 120 OF 190 Preakness Park Figure 1 Satellite Overview of Mountain Park Preakness Park NEP GRANT APPLICATIONS 2018-19 PAGE 121 OF 190 Figure 2 Panoramic Photo of Preakness Park Figure 3 Satellite Overview of Preakness Park Preakness Park NEP GRANT APPLICATIONS 2018-19 PAGE 122 OF 190 Labor, Personnel, and Equipment Expense Service Materials Labor hours Estimated Cost Materials Acquisition Lumber 3 Plant Orders 8 Labor Delivered Materials - Placement Soil Mix River Rock Fill Dirt Crushed Rock Plants Large Boulders Sand Total 35 On-Site Construction Lumber 10 Raingarden Excavation Berm and ponding area construction 85 Planting All Plants 18 Arborist Chips Self-Supplied 30 cu yd 33 Project Management Landscape Design, Consultation, Research 45 Community Organization Meetings and Events Coordination 24 Vehicles and Equipment Fuel $150 Cost/ Labor hour $35/hr 261 9,135.00 Totals 261 $9,285.00 Figure 4 Monetized Value of In-Kind Donations NEP GRANT APPLICATIONS 2018-19 PAGE 123 OF 190 Forest Trail Marker Preakness Park Base Map Scale: 1” = 20’ N Catchment Basin Existing Douglas Fir Trees Forest Bench Fence Existing Deciduous Trees Parking Existing Evergreen Shrubs Figure 5 Preakness Park Base Map Sketch NEP GRANT APPLICATIONS 2018-19 PAGE 124 OF 190 Sand Fort Preakness Park Preliminary Design Scale: 1” = 20’ N Parking Catchment Basin Lawn Maze with Wildflowers Raingarden with Plantings Arbor Trellis with Honeysuckle Vines Rock Ledge Lavender, Evening Primrose, and Evergreen Huckleberry Hedge Crushed Rock Pathway Willow Tunnel Balance Blocks Figure 6 Preakness Park Preliminary Design NEP GRANT APPLICATIONS 2018-19 PAGE 125 OF 190 Figure 7 Stormwater and Sewer Lines Catchment Basin Proposed Raingarden Area 1 NEP GRANT APPLICATIONS 2018-19 PAGE 126 OF 190 Figure 8 Impermeable Surface Area NEP GRANT APPLICATIONS 2018-19 PAGE 127 OF 190 THIS PAGE INTENTIONALLY LEFT BLANKNEP GRANT APPLICATIONS 2018-19 PAGE 128 OF 190 Preakness Park Supply List Item #Description Qty Unit Price Size Discount Price Raingarden 1 Bioswale Soil Mix 15 44.00$ cu.yd 660.00$ 2 River Rock 1 1/2" 3 44.00 cu.yd 132.00 3 Fill Dirt 2 22.00 cu.yd 44.00 4 Midwinter Fire Dogwood 7 25.00 1-gal 175.00 5 Black Elderberry 5 37.99 1-gal 189.95 6 Pink Muhlygrass 7 19.99 .75-gal 139.93 7 Bear's Breeches 7 13.99 .75 -gal 97.93 8 Gooseberry 5 12.50 bandpot 62.50 9 One-sided Sedge 20 2.75 1-gal 55.00 10 Spreading Rush 25 3.50 1-gal 87.50 11 Bowles Golden Sedge 5 19.99 .75-gal 99.95 12 Oregon Iris 12 3.75 1-gal 45.00 13 Common Camas 12 3.50 1-gal 42.00 14 African Iris 5 59.99 3-gal 299.95 15 Creeping Ceanothus 7 19.99 .75-gal 139.93 16 Kelsyii Dogwood 12 12.00 1-gal 144.00 Playscape 17 Large Boulders 15 90.00 ton 1,350.00 18 Boulder Delivery and Placement 1 450.00 N/A 450.00 19 Willow Whips 3 224.00 40 whip Bundle 672.00 20 Tree Puzzle 1 195.95 4-pk 195.95 21 Lumber for Building Blocks 3 10.19 2"x4"x16'30.57 22 Lumber for Building Blocks 2 16.74 4"x4"x12'33.48 23 Sand 2 33.00 cu.yd 66.00 24 Sand Box Lumber 15 4.99 2"x4"8'74.85 25 Wildflowers 60 1.99 4" pots 119.40 Area Improvements - 26 Crushed Rock 3/4" 4 48.00 cu.yd 168.00 27 Cast Iron & Wood Bench 2 785.00 6-ft 1,570.00 28 Arbor Lattice 6 45.99 4'x8'275.94 29 Lumber for Arbor 4 10.19 2"x4"x16'40.76 30 Lumber for Arbor 2 15.33 2"x6"x16'30.66 31 Lumber for Arbor 16 8.57 2"x2"x8'137.12 32 Honeysuckle 4 59.99 5-gal 239.96 33 Evergreen Huckleberry 30 12.00 1-gal 360.00 34 Evening Primrose 120 3.79 4" pots 454.80 35 Lavender 60 7.99 1-gal 479.40 Community Event - 36 Refreshments and Snacks 1 300.00 100 people 300.00 Invoice Subtotal $ 9,463.53 Tax Rate 0.00% Sales Tax - Other Deposit Received TOTAL 9,463.53$ P: 503-635-8333 Email: landscapestewardship@mtparkhoa.com Website: mtparkhoa.com Mountain Park HOA - Landscape Stewardship 25 Abelard St., Lake Oswego, OR 97035 NEP GRANT APPLICATIONS 2018-19 PAGE 129 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 130 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 131 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 132 OF 190 Received APP 2 6 ·2018 City of Lake Oswego Neighborhood Enhancement Program 2018-19 Grant Application PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the commun ity. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project ideas can be found on p. 2-3 of the Guide. The City's proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2018-19 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood . If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: PROJECT COORDINATOR: Oak Creek Neighborhood Association Teresa Spangler NAME OF PROJECT: TITLE IN ORGANIZATION: Westlake Parking strip improvements Chair REQUESTED GRANT AMOUNT: ADDRESS: 15 1121 0 s;-Between Southwood and Lesser on the Western side of Westlake NEIGHBORHOOD ASSOCIATION: PHONE: Oak Creek 503-348-7956 Have you previously applied for a grant? If yes, EMAIL: year(s) requested. ccwspang@gmail.com Yes-2017 Oak Creek school butterfly garden 2018-19 Neighborhood Enhancement Program Application Pag e 1of4 NEP GRANT APPLICATIONS 2018-19 PAGE 133 OF 190 SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2" x 11" paper. Incomplete applications will not be con · ered. ompleted Application (including the narrative addressing the criteria) Letter of support for the project from the City-recognized neighborhood association Contractor/vendor bids where applicable and Site Plan -showing existing features (vegetation, structures, etc.) and proposed improvements. Photos -showing existing site For street trees : I D Supplementa l street tree application Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635 -0290 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources . APPLICATIONS DUE: Tuesday, May 1, 2018, by 5:00 pm. 2018-19 Neighborhood Enhancement Program Application Page 4 of 4 NEP GRANT APPLICATIONS 2018-19 PAGE 134 OF 190 From Hell to Heaven :Water conservation, habitat, and aesthetic improvements for Westlake Drive's public sidewalks. The main thoroughfare in Oak Creek's boundaries is Westlake Drive . An estimated 3300 cars travel this section of road daily, and countless pedestrians walk by on their way to Oak Creek Elementary and Westlake Park. This area of Lake Oswego was developed in phases during the 1990's, and as a result we have a patchwork of active HOA's, and some streets that have none . As a result , there is no consistent look as you drive along the street .The so called "Hell Strips" are living up to their name. During the past annual meeting , an unanimous vote of the Oak Creek NA called for trying to improve the look of our main street. On the West side of the street, there is no irrigation . One active HOA, Bay Creek Estates , does apply mulch to the areas near their homes. However, there is no HOA for many of the homes that back up to Westlake . That means there is there is no organization in place that can hi re landscapers , and spread the costs of maintenance to neighbors . Another issue is the hell strips are out of sight, out of mind. Most homeowners do not realize the right of way behind their fences is their responsibility to maintain . There were as many as 6 missing street trees in the upper part of the street. City arborist Pam Peterson and the public works department responded quickly and have already planted six new trees . But will still have most of the "hell strips" full of weeds. To improve the area , Oak Creek NA is applying for a grant to blow in bark onto the strips where there is no active HOA. Eventually, we would like to have ground cover and plants along the street. But, we want to make sure we have neighbors willing to help , and to see if we can keep non-irrigated plants alive before we expand the project further. So, in the fall of 2018 we would like to create two test gardens of drought tolerant plants to see if they will take hold . One will be planted behind Sandalwood Court, the other behind La Mesa and Ridgetop . If those areas grow successfully, further planting would come by making another grant application. Planting would be completed _with volunteers. Some adjacent neighbors agreed to try to provide some supplemental water the first summer so the plants take hold .These projects were also vetted via Next Door, and was greeted with enthusiasm by neighbors.We have offers of a Boy Scout troop willing to help. On the east side of Westlake there are 4 separate HOA's taking care of the right of ways .. Sterling Heights planted English Ivy (See Sterling Heights Application). Brighton and Southridge Heights have irrigated parking strips with grass .The Brighton neighborhood approached the Oak Creek NA about a proposal to replace the grass. In Brighton ' case , many of these strips are sloped. So , irrigation water runs into the street rather than staying on the grass , NEP GRANT APPLICATIONS 2018-19 PAGE 135 OF 190 which creates runoff. Keeping the strips green is increasingly expensive . A recent survey of the HOA showed overwhelming support to replace the grass. Brighton HOA neighbor Lori Fraser has a degree in landscape design , and volunteered her time to come up with planting plans for all of the Oak Creek neighborhood associations right-of -way conversions. We also sought approval from the city public works department about what could be planted in the strips, and used their advice about what plants may be successful. In Brighton , the HOA will be footing the bill for the grass removal , planting and initial watering , so the health of the plants can be assured . As the neighborhoods of Lake Oswego consider how to cope with hotter summers , and more expensive water, the Brighton hell strips can serve as a test garden to guide established HOA's city wide . Brighton is seeking assistance to further its conservation efforts with a grant to purchase plants. It is our hope these right of way improvements will foster a sense of pride for our streets. It should also raise awareness of neighbors individual responsibility to maintain the right of way behind their homes and encourage responsibility by neighbors to begin to work together to improve the neighborhood appearance in the future . Planting plans attached : Costs: West Bark Blowing 3 units : Grimms Fuel $1 ,005 . Bark Blowers $1500, Rexius $1104 Plants: $400 .00-See chart A All based on Oswego Lake Watershed Council recommended Beaver Lake Nursery Brighton Plants: See chart B $629.00 Total : $1929 .05 NEP GRANT APPLICATIONS 2018-19 PAGE 136 OF 190 Hell Strips West Side WestlakeAll plants sourced from Beaver Lake Nursery Kinnikinnick; 1 gallon size @ $3.35 eaCarex 1 gallon size @ $3.00 eachOregon Grape 1 gallon @ $4.50 eachHell Strip West Side Westlake; 65' length by 4' width; plant three 20' sections. Divide additional 5' in two with 2.5' space at each end 20' section of Carex; 1 gallon size @ $3.00 = 15 plant = $45.00123456789101234567892020' section of Oregon Grape "compacta"; 1 gallon size @ $4.50 = 15 plant = $67.50123456789101234567892020' section of Carex; 1 gallon size @ $3.00 = 15 plants = $45.001234567891012345678920Hell Strip West Side Westlake; 95' length by 4' width; plant three 30' sections. Divide additional 5' in two with 2.5' space at each end30' section of kinnikinnick; 1 gallon size @ $3.35 each = 23 plants = $77.05123456789101234567892012345678930NEP GRANT APPLICATIONS 2018-19 PAGE 137 OF 190 30' center section of Carex; 1 gallon size @ $3.00 each = 23 plants = $69.0012345678910123456789201234567893030' end section of kinnikinnick; 1 gallon size @ $3.35 each = 23 plant = $77.05123456789101234567892012345678930Total Plant cost for West Side Hell Strips = $380.60NEP GRANT APPLICATIONS 2018-19 PAGE 138 OF 190 Received APR Z 6 ·2018 City of Lake Oswego Neighborhood Enhancement Program 2018-19 Grant Application PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project ideas can be found on p. 2-3 of the Guide. The City's proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2018-19 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood. If your association is partnering with another association on a larger project, please note the partner organization/s. under Requested Grant Amount and Neighborhood Association below. SECTION 1 : APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: PROJECT COORDINATOR: Oak Creek Neighborhood Teresa Spangler/Lori Fraser Association/Brighton NAME OF PROJECT: TITLE IN ORGANIZATION: 11iill I Ip I I Iba Ifl ~ NA Association Chair .B .....,, ~ h, 'f-oY\ lJ ttKv6 Brighton Board REQUESTED GRANT AMOUNT: ADDRESS: $919 .75 5383 Southwood Drive Lake Oswego, OR 97035 NEIGHBORHOOD ASSOCIATION: PHONE: Oak Creek 503-348-7956 Have you previously applied for a grant? If yes, EMAIL: year(s) requested. ccwspang@gmail.com Not as a NA 2018 -19 Neighborhood Enhancement Program Application Page 1of4 NEP GRANT APPLICATIONS 2018-19 PAGE 139 OF 190 SECTION 5: SUBMITIAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2" x 11" paper. Incomplete applications will not be considered. 0 Completed Application (including the narrative addressing the criteria) 0 Letter of support for the project from the City-recognized neighborhood association 0 Contractor/vendor bids where applicable For physical improvements: 0 Map and Site Plan -showing existing features (vegetation, structures, etc.) and proposed improvements. 0 Photos -showing existing site For street trees: I D Supplemental street tree application Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Tuesday, May 1, 2018, by 5:00 pm. 2018-19 Neighborhood Enhancement Program Application Page 4 of 4 NEP GRANT APPLICATIONS 2018-19 PAGE 140 OF 190 Brighton /Westlake Watershed protection project Three neighborhoods on the east side of Westlake Drive have retention ponds. Water flows downhill from Jefferson Parkway, passing first through a retention pond in the Southridge Heights neighborhood, to a pond in the Mickle Place neighborhood, then the water flows through a pipe into the Brighton HOA common area, through drainage swales, and ending in a retention pond at the corner of Southwood and Westlake. NEP GRANT APPLICATIONS 2018-19 PAGE 141 OF 190 When it was developed in 1989, the landscaping design surrounding the Brighton stormwater system included traditional lawn grass, which requires mowing, watering, edging and even fertilizing. This all produces run off that finds its way into the drainage system ,which flows into the Tualatin River watershed. Brighton would like to replace the grassy lawn adjacent to the pipe from Mickle Place and along the drainage swales. One reason is the grass poses a potential public health issue. The Brighton drainage is adjacent to the sidewalk along Westlake Drive. As it is open to the sidewalk, this grass appears to be a public space. As a result, the property is a popular spot for pedestrians to let their dogs go up on the grass. Brighton finds dog waste disposal bags and other garbage in both the swales and the pond. Brighton proposes to replace the grassy lawn with a no mow, no water meadow mix, which will include native flowers and grasses. This proposal was approved by city planners during a recent Brighton drainage restoration project. The meadow will allow the area to remain green and attractive , yet not appear quite as appealing NEP GRANT APPLICATIONS 2018-19 PAGE 142 OF 190 to dog owners. The new grasses will also result in water conservation, as less irrigation will be needed. Runoff from lawn mowing and fertilizing, which should also improve water quality. In addition, the native plants will enhance habitat for birds,insects and wildlife. Brighton is also hoping to fund some native shrubs to shield the area next to its retention pond. This will discourage the public from having their pets use the space. In addition, bushes will improve public safety by hiding the pond from the street. The selection of native plants would require no additional watering nor maintenance once established, which will enhance water conservation and water quality efforts. The plants chosen will also enhance Westlake area habitat for birds, bugs and other wildlife. Along with protecting the watershed, The above projects will serve the greater Westlake area by improving the appearance of the streetscape of Westlake NEP GRANT APPLICATIONS 2018-19 PAGE 143 OF 190 Hell Strips starting at corner of Westlake and Southwood; #1 40x6' (plants every 1.5') ‐ #1 is Carex; 38 plants, 1 gallon @ $3.00 = $11412345678910123456789201234567893012345678940Hell Strip #2 (24 x 6') ‐ Kinnikinnick; 23 plants, 1 gallon size @ $3.35 ea = $77.0512345678910123456789201234Hell Strip #3 (22 x 5') ‐ Wild or Mountain Strawberry; 23 plants, 1 gallon size @ $3.00 = $69.00123456789101234567892012Hell Strip #4 (49 x 4') ‐ Carex; 37 plants, 1 gallon size @ $3.00 ea = $111.00add one extra 10' section123456789101234567892012345678930123456789402018‐2019 NEP GRANT APPLICATIONOAK CREEK NA AND BRIGHTON HOAPAGE 1 OF 4NEP GRANT APPLICATIONS 2018-19 PAGE 144 OF 190 Hell Strips ‐ North End starting at sidewalk end next to streetStrip #5 (15x4'); Carex, 11 plants, 1 gallon @ $3,00 each = $33.001234567891012345Strip #6 (22x4') Wild or Mountain Strawberry; 17 plants, 1 gallon size @ $3.00 = $51.00123456789101234567892012Strip 7 (23x4') Kinnikinnick; 17 plants, 1 gallon size @ $3.35 ea = $56.951234567891012345678920123Strip #8 (23x4') Carex, 17 plants, 1 gallon @ $3,00 each = $51.001234567891012345678920123Strip #9 (25x4') Wild or Mountain Strawberry; 18 plants, 1 gallon size @ $3.00 = $54.001234567891012345678920123452018‐2019 NEP GRANT APPLICATIONOAK CREEK NA AND BRIGHTON HOAPAGE 2 OF 4NEP GRANT APPLICATIONS 2018-19 PAGE 145 OF 190 Strip #10 (2' box 2') Carex, 4 plants, 1 gallon @ $3,00 each = $12.001234567Section B (100' x 16'Back section5‐Mock Orange, 3 gallon @ $7.25 ea; 5‐Red current, 3 gallon @ $9 ea; 5‐Nootka Rose, 3 gallon @ $7.25 ea; 5‐Douglas Spirea, 3 gallon @ $7.25 ea51015202530354045505560657075808590950510Front section ‐ left (Kinnikinnick); 30 plants at $3.35 each = $100.50123456789101234567892012345678930Front section ‐ center (Carex); 38 plants, 1 gallon at $3.00 each = $114.00123456789101234567892012345678930123456789402018‐2019 NEP GRANT APPLICATIONOAK CREEK NA AND BRIGHTON HOAPAGE 3 OF 4NEP GRANT APPLICATIONS 2018-19 PAGE 146 OF 190 Grant Expenses:Square Footage Totals for mulch & potting soilPlants for Sections A, A =Plants for Sections BB =Seeds for Section C (16 oz)C =Mulch for:All areas section Atotal 3 units all areas = $684. All areas section BA, B plus monument and trailsSection C to cover seeds for protection (extra from other areas to this or trail) = 161 for association, 523 for restorationStraw erosion barriers: Hanes Geo straw natural wattles, 25', Loews, $158 each If blown total is $1050 for 3 units100' on section C next to sidewalkIf blown total is $1050 for 3 units100' on section B next to sidewalk345/unit, 4 units is $1380 blown inTotalBrighton Expenses:Mulch for Monument and trail areas (1 unit, dark hemlock): Grimms Fuel ($161 if not blown)Signs (Sensitive lands, be careful):Bridge: Ebay, free shippingBench: Home Depot, free shippingPicnic table: Costco, free shippingTotal345.00$ 345.00$ 345.00$ $1,112.99$169.00629.00$ 0.410.59112616004063299.00$ 199.99$ 3,623.75$ 468.75$ $227.00$345.00632.00$ $100.00632.00$ 2018‐2019 NEP GRANT APPLICATIONOAK CREEK NA AND BRIGHTON HOAPAGE 4 OF 4Front section ‐ right (Kinnikinnick); 30 plants at $3.35 each = $100.501 2 3 4 5 6 7 8 9 10 1 2 3 4 5 6 7 8 9 20 1 2 3 4 5 6 7 8 9 30NEP GRANT APPLICATIONS 2018-19 PAGE 147 OF 190 THIS PAGE INTENTIONALLY LEFT BLANKNEP GRANT APPLICATIONS 2018-19 PAGE 148 OF 190 Received APR 2 7 2018 DueO ·oflS 5..01-18 City of Lake Oswego \·cot• APP' Neighborhood Enhancement Program 2018-19 Grant Application PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide . Project ideas can be found on p. 2-3 of the Guide . The City 's proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2018-19 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood . If your association is partnering with another assoc i ation on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: PROJECT COORDINATOR: STERLING HEIGHTS HOA HELEN LEEK , NAME OF PROJECT: TITLE IN ORGANIZATION: CUTTING BACK OF IVY FROM TREES , LANDSCAPE COMMITTE CHAIR SHRUBS ON TRACT B OF STERLING HTS PERSON REQUESTED GRANT AMOUNT: ADDRESS: $5~ ?;;,!<SJ(} 13744 PROVINCIAL HILL DRIVE LAKE OSWEGO , OR 97035 NEIGHBORHOOD ASSOCIATION: PHONE: STERLING HEIGHTS HOA 503-348-9296 Have you previously applied for a grant? If yes, EMAIL: year(s) requested. helenleek01@gmail.com YES . 2016 FOR A BENCH AT INTERSECTION OF KINGSGATE AND MELROSE 2018 -19 Neighborhood Enhancement Program Application Pag e 1of4 NEP GRANT APPLICATIONS 2018-19 PAGE 149 OF 190 5. Does not fund ongoing or annual expenses. (If applicable, describe how funds are for a one-time expenditure, rather than funding ongoing annual expenses.) 6. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-wide benefit, be paired with training or support an event.) 7. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. (Please address this criteria in the Budget description in Section 2 of the application.) 8. The project can be completed and expenses incurred by June 30, 2019, the end of the grant cycle . All invoices and/or requests for reimbursement submitted to the City no later than July 12, 2019 . Provide the City with a project report by August 30, 2019. Include photos if applicable, we like to brag! (Include the proposed timeline for the project.) Additional Considerations: 9. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects, qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 10. If applicable, describe matching funds or in-kind contributions. (This may help to prioritize projects, if necessary.) SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. D A designated project coordinator has been assigned. D The NEP coordinator has reviewed the proposed project prior to the application being submitted . D A letter of support from the City -recognized neighborhood association has been submitted with the application . D Where applicable , contractor/vendor bids have been obtained to support requested funds. 2018 -19 Neighborhood Enhancement Program Appl ication Page 3 of 4 NEP GRANT APPLICATIONS 2018-19 PAGE 150 OF 190 SECTION 5: SUBMITTAL CHECK LIST Plea se check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2" x 11" paper . Incomplete applications will not be co sidered. Completed Application (including the narrative addressing the criteria) Letter of support for the project from the City -recognized neighborhood ass ociation Cont r actor/vendo r bids where applicable For physical improvements : Map and Site Plan -showing exi sting features (vegetation , structures, etc.) and proposed improvements . Photos - showing existing site For street trees : I D Supplemental street tree application Paperless applications are encouraged! E-mail completed application materials to : neighborhoods@lakeoswego .city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Bo x 369 Lake Oswego , OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue , Third Floor Lake Oswego , OR 97034 Questions ? Contact the Planning Department at 503 -635 -0290 or visit the City's website for more information at http://www.ci.o swego .or.u s. Staff as sistanc e is ava i lable as organizations plan their project and gather re sources . APPLICATIONS DUE: Tuesday, May 1, 2018, by 5 :00 pm. 2018 -19 Neig h bo r hood Enha nce m ent Program Application Page 4 of 4 NEP GRANT APPLICATIONS 2018-19 PAGE 151 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 152 OF 190 ~~ Oak Creek Neighborhood Association Teresa Spangler 5383 Southwood Drive Lake Oswego, OR . 97035 April 26,2018 Dear Neighborhood Enhancement Grant program: Received APR 2 6 2018 of Lake Oswego I am writing to endorse my support for three Oak Creek Neighborhood Enhancement grant proposals. The proposals to improve the hell strips, to remove ivy in Sterling Heights, and to enhance the landscape in Brighton should go a long way towards achieving our goal of improving the streetscape of Westlake Drive . As the neighborhoods reach their 3 rd decade, the landscaping that was once placed there has shown its age • All of these improvements will be enjoyed by scores of drivers and pedestrians who travel on our part of Westlake each day. The support of Oak Creek NA residents is high , and the projects success seems assured. eresa Spangler Oak Creek Neighborhood Association NEP GRANT APPLICATIONS 2018-19 PAGE 153 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 154 OF 190 • en I . ' NEP GRANT APPLICATIONS 2018-19 PAGE 155 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 156 OF 190 Invasive ivy control for Sterling Heights We are seeking $3700 to cut back the ivy that is grossly overgrown on the Westlake Drive side of our open space, behind lots 1, 2, 3 and 4. The Oak Creek Neighborhood Association endorses this proposal. Letter attached. Sterling Heights is a community of 35 homes in the Oak Creek Neighborhood Association. We have the unique feature of having 78 ,000 + square feet of exterior, very visible open space that abuts three of the most heavily traveled streets in the Westlake/Oak Creek area: Westlake Drive, Melrose St. and Kingsgate. This open space is hillside land and is very visible to those who walk and drive the three streets. It is maintained by Sterling Heights HOA to be visually appealing to all in our Oak Creek community. It is not interior, wild, natural open space. Maintaining it is costly. Unlike the Westlake neighborhood HOA that has 800+ "doors" that feed into their HOA fund, we only have 35. (Westlake gets a fee from every apartment unit in their HOA.) Melrose side Kingsgate side Thirty years ago , the City of Lake Oswego signed off on a landscape plan for the developer that entailed the planting of ivy in the entire open space among the trees and shrubs to stabilize the hillside and prevent erosion. Fast forward thirty years and ivy is on Lake Oswego 's invasive species list and banned from use. The ivy has gotten so overgrown that it has killed shrubs and weakened the health of the trees. It robs the good plants of light and nutrients. In some places it is over 8 ' high. It grows on itself. Further, mature ivy produces berries that birds eat, then fly away to "deposit" seeds to other areas , spreading it. When it is as dense as it is on the Westlake side , it harbors vermin, like rats. Several homeowners have had invasive rat problems in their crawlspaces. My cat gifted me the rat in the attached photo. In the last year, Sterling Heights HOA has spent all its reserves to cut back the ivy and create "donuts" around trees and shrubs on Kingsgate and Melrose. This work is costly and very labor intensive as the ivy stems are so thick the laborers use industrial wacking machines or branch clippers to cut back the growth . Also , it has to be disposed in a specific way. The usual garden recycling places will not take it, adding to the expense of removing it. NEP GRANT APPLICATIONS 2018-19 PAGE 157 OF 190 The ivy behind lots 5-8 also needs to be cut back, but is not at the stage of overgrowth that the ivy behind lots 1-4 is . See photos attached. (Cutting back the ivy behind lots 5-8 would cost $2080, putting our total at $5780 .) Why don 't we just rip the ivy out and plant new groundcover, you ask. Ivy is persistent. In talking with Jim Bates from the City of LO, removing ivy permanently is a huge, costly task that takes years to do . Spray , rip out, come back and spray again , rip out. Then replace , while still ripping out any new ivy growth . This could cost upwards of $50,000 for the entire open space. Plus new ground cover or hillside stabilization planting would need irrigation to get it established . Our irrigation system failed a decade ago. Our best course of action is to keep it under control. Containing the ivy makes the embankment more pleasant visually, prevents damage to existing trees and shrubs , contain s the spread of the ivy to nearby subdivisions , and reduces the habitat for rodents. Once the cutting back of the ov ergrown ivy is complete, Sterling Hts HOA will be able to maintain it in a manageable landscape plan as the years proceed. We propose to have the ivy cut back done as soon as the funds are available. Work should take a week. Ivy behind Lot 1 Sterling Hts. Westlake Drive. Over 8' tall. NEP GRANT APPLICATIONS 2018-19 PAGE 158 OF 190 Ivy berries from mature ivy behind lots 1-4 Rats live in the ivy. NEP GRANT APPLICATIONS 2018-19 PAGE 159 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 160 OF 190 ~ I First American Property Sea rc h (Fees may apply Not a\la1lable wt'lere proh1blled by law .) address, intersecti on. or zip ... NEP GRANT APPLICATIONS 2018-19 PAGE 161 OF 190 ~k~~~J-' ~ <~ \ -Lt Q.r-©-.. /' ~~+; 0 • 7100 g :;:; 13832 "' :;: B9 .23' N ss• 1s· or E 7200 li 13854 ~ ~- "' 8 37.69' OPEN 7300 13876 92.32' s es.• 1s· a2 .. :?j 4 5 ' R =250' 35 79' ~7400 ~ ~ 13885 7600 13841 g •. 0 z 2 9 112.92' 1 4 ~ N8J•J 1'3J"W '";; 7900 2 ~ 13800 94 .62' 12 ~ 35 79' 8100 <J.r,. .... ~ 13828 ~ 8200 .st"':~~ ~ ~ 13821 16 <o~ al~ z 10' 28.00' 92 .57' 17 so2 .. 19r $ 86" 16' 32" E 600 8 .57 Ac 55 N ~+\:_ 5 -,-----NEP GRANT APPLICATIONS 2018-19 PAGE 162 OF 190 Estimate Name/ Address Sterling Heigts P. 0 . Box 2283 Lake Oswego, OR 97035 Date 12/06/l 7 Item Trimming Trimmi ng Estimate No. Pro j ect 8150 Description Ivy tr imming -West lake lot numbers 15, 16, 17, and 18 Ivy tri mming -Be tween Melrose and mid-Westlake lot numbers 19-22 Queen Bee Landscape Maintenance, LLC. 16661 S Red land Rd. Oregon City, OR 97045. 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' / NEP GRANT APPLICATIONS 2018-19 PAGE 164 OF 190 2018-‐19 Neighborhood Enhancement Program Application Page 1 of 7 PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project ideas can be found on p. 2-‐3 of the Guide. The City’s proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2018-‐19 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood. If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: Waluga Neighborhood Association PROJECT COORDINATOR: Cheryl Uchida, Cindy Maddox, Jim Newcomer and Will Mahoney-‐Watson NAME OF PROJECT: Refreshments for Meetings: Monthly E.P. meetings, Annual General meeting, Summer all neighborhood E.P. meetings, one Summer event and Friends of Waluga Park work parties Office Supplies for our meetings: eg. name tags, folders, copying, signs. Emergency Prep 50-person Trauma Kit (1) for use by neighborhood physicians to administer medical care in case of disaster. TITLE IN ORGANIZATION: WNA Co-Chairs: Cindy Maddox and Cheryl Uchida E.P. Co-Facilitators: Jim Newcomer (Board Member) and Cheryl Uchida Friends of Waluga Park Coordinator: Will Mahoney-Watson (Vice Chair) Neighborhood Enhancement Program 2018-‐19 Grant Application NEP GRANT APPLICATIONS 2018-19 PAGE 165 OF 190 2018-‐19 Neighborhood Enhancement Program Application Page 2 of 7 REQUESTED GRANT AMOUNT: $300 Refreshments, $50 Office Supplies and $378.47 Trauma Kit and supplemental medical supplies Total: $728.47 ADDRESS: Meeting & Event Addresses: Our Savior’s Church: 15751 Quarry Road, 97035 East Waluga Park: 15505 Quarry Road, 97035 Cheryl’s address: 15190 Quarry Road, 97035 NEIGHBORHOOD ASSOCIATION: Waluga Neighborhood Association PHONE: Cheryl Uchida 503-635-4131 Cindy Maddox 503-697-3625 Jim Newcomer 503-351-9330 Will Mahoney-Watson 503-752-3430 Have you previously applied for a grant? If yes, year(s) requested. Yes, every year since 2005 EMAIL: Cheryl uchida.cheryl@gmail.com Cindy maddox4@comcast.net Jim jnewcomer@spiretech.com Will will@waluganeighborhood.org SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: (Clearly describe your project in as much detail as possible. For neighborhood signs, please include the proposed sign design, a site plan and photo(s) as attachments to the application.) This year our request for funds include for refreshments including food, nonalcoholic beverages and service ware for our gatherings including monthly Emergency Preparedness meetings, annual summer event at Waluga Park, annual general neighborhood meeting and two or three Friends of Waluga Park work parties. This year we have quite a few new residents who have moved into our neighborhood and we will reach out to them to attend our meetings and events. Plus $50 for office supplies including nametags, folders, copying and signs. As a supplement to our continuing Emergency Preparations work and in line with recommendations from members of PrepLO from other neighborhoods, we are also requesting funds for purchase of a 50-person medical Trauma Kit and supplemental supplies that we would preposition at a central place in the neighborhood for use by medically-trained residents to treat injuries immediately after a disaster such as an earthquake. This would provide splints, bandages nitrile gloves, and much more to treat the kinds of injuries we anticipate would result from earthquake damage in our area, and it is in line with similar requests from other neighborhoods in LO. NEP GRANT APPLICATIONS 2018-19 PAGE 166 OF 190 2018-‐19 Neighborhood Enhancement Program Application Page 3 of 7 Budget: (Outline in as much detail as possible, how your requested funds would be used. Please note that neighborhood parties, picnics, and other social events are generally limited to $300. If you are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit copies of your bids with the application. See Program Guide p. 4, Step 7.) $728.47 total request outlined in the description above (see attached budget) [Cost of the 50-person Trauma Kit is based on a special sale price offered online by SOS Products plus supplemental items available at Amazon.] PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. Location: (Please include a map, photo, and rough site plan of the location if proposing a physical improvement.) Most meetings occur at Our Saviors Lutheran Church. Annual summer event is held at East Waluga Park and the Friends work party is held in East or West Waluga Park. SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. (Describe how your project will benefit the neighborhood and/or community. This is your opportunity to demonstrate the benefit and value of your proposed project.) Though we are not requesting project(s) for the 2018-19 grant period, we know that augmenting refreshments for each of our gatherings and events are a small token offered to our attendees. All of our meetings and events are always open to the public and are posted on our website. Our events are often times marketed and printed and mailed to the entire neighborhood residents, landowners, business and commercial property owners with the help of the City. Our long-standing and successful emergency preparedness program continues to reach out to those residents who have not yet participated especially those who live in condominium and apartment units. We encourage our emergency coordinators to meet with their participating neighbors at least yearly. Our annual summer event in East Waluga Park has attracted up to 80 attendees. This is a chance to re-acquainted with new and older residents in a relaxing atmosphere. Last year we had guest ice cream scoopers who included the Mayor, Council member, Planning commissioners, Police Chief and Fire Chief. The neighborhood has already distributed 72-hour survival kits that we purchased from Life-line in the past to our block coordinators for treatment of minor injuries among their immediate neighbors. But we have also begun to realize through CERT training and discussions with PrepLO leaders that we should plan to establish a central medical NEP GRANT APPLICATIONS 2018-19 PAGE 167 OF 190 2018-‐19 Neighborhood Enhancement Program Application Page 4 of 7 facility after a disaster to do triage and treat people who are more severely injured. We anticipate that in the wake of an earthquake, for example, our first responders will be unable to reach us for some time. The Trauma Kit plus triage tape and labels and other supplies will enable us to set up a central treatment facility to care for the injured until communication and transportation links can be established with first responders and outside aid can reach us. Providing this kind of interim care could save several lives. 2. The project has neighborhood/community support and committed volunteers for implementation. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) All meeting and event attendees are very appreciative for the refreshments that are supplied and offered to them. Perhaps this is what makes our volunteers so committed! There are at least two MDs and several RNs among our neighbors, and one of the MDs has several year’s experience as an emergency room physician. He has agreed to serve as chief medical officer of our aid center if he is present in the neighborhood when disaster strikes. We also have a veterinary clinic and emergency animal treatment center in our neighborhood that is housed in a modern, reinforced structure. We anticipate locating our Trauma Kit and treatment center there. In addition we will be approaching the other trained medical persons in the neighborhood to enroll them in the program so that they are prepared to serve in an emergency. (See attached letter of support for our grant dollars requested for refreshments, office supplies and one trauma kit etc.) 3. For physical improvements, be located on public land. (If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork, please work with the City to verify that your location is on public property.) N/A 4. The project is no or low-‐maintenance (and will be maintained by volunteers). (Note: The City will not maintain the improvement unless prior agreed upon arrangements have been made.) N/A NEP GRANT APPLICATIONS 2018-19 PAGE 168 OF 190 2018-‐19 Neighborhood Enhancement Program Application Page 5 of 7 5. Does not fund ongoing or annual expenses. (If applicable, describe how funds are for a one-‐time expenditure, rather than funding ongoing annual expenses.) N/A 6. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-‐wide benefit, be paired with training or support an event.) The one Trauma Kit will serve the whole neighborhood and will be used by trained medical personnel to treat all neighbors who are injured and can be brought to the central aid station. 7. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. (Please address this criteria in the Budget description in Section 2 of the application.) We request $300 for meetings, summer social event and Friends of Waluga Park work parties. See Section 2 of the application. (Budget) 8. The project can be completed and expenses incurred by June 30, 2019, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 12, 2019. Provide the City with a project report by August 30, 2019. Include photos if applicable, we like to brag! N/A Additional Considerations: 9. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects, qualified projects in neighborhoods that have never received an NEP grant may receive priority.) Neighborhood Association Wooden Signs (2007-‐8) Waluganeighborhood.org website creation and development, email marketing Beautification plantings along E. Waluga Park/Quarry Rd. pathway (2006-‐7) Re-‐beautification plantings along E. Waluga Park/Quarry Rd. pathway (nine years later.) Goal-‐driven Emergency Preparedness Plan (2011-‐12 until 2015) Addition of two streetlights on Douglas Way (2016-‐17) Pathway improvement and landscape plantings along Quarry Road between Oakridge and Lake Fir Apartment driveway. (2016-‐17) Adding 3-‐5 more Emergency Preparedness coordinators representing Douglas Way and one apartment complex. (2017-‐18) Beautification project along pathway in front of East Waluga Park (2018) 10. If applicable, describe matching funds or in-‐kind contributions. NEP GRANT APPLICATIONS 2018-19 PAGE 169 OF 190 2018-‐19 Neighborhood Enhancement Program Application Page 6 of 7 (This may help to prioritize projects, if necessary.) N/A SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. ! A designated project coordinator has been assigned. ☐ The NEP coordinator has reviewed the proposed project prior to the application being submitted. ! A letter of support from the City-‐recognized neighborhood association has been submitted with the application. ☐ Where applicable, contractor/vendor bids have been obtained to support requested funds. NEP GRANT APPLICATIONS 2018-19 PAGE 170 OF 190 2018-‐19 Neighborhood Enhancement Program Application Page 7 of 7 SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-‐1/2” x 11” paper. Incomplete applications will not be considered. !Completed Application (including the narrative addressing the criteria) !Letter of support for the project from the City-‐recognized neighborhood association ☐ Contractor/vendor bids where applicable For physical improvements: ☐ Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. ☐ Photos – showing existing site For street trees: ☐ Supplemental street tree application Paperless applications are encouraged! E-‐mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-‐635-‐0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Tuesday, May 1, 2018, by 5:00 pm. NEP GRANT APPLICATIONS 2018-19 PAGE 171 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 172 OF 190 Proposed Budget and Operating Expenses/Reimbursement for 2018-‐19 NEP Grant Waluga Neighborhood Association Items & Quantity Service rendered Estimated Cost Vendor Budget Tools, Emergency Equipment 50 person trauma kit & supplemental medical supplies $378.47 SOS products Via Amazon $378.47 Office Supplies & copying Folders, name tags, event flyer printing & promotionals, signs etc. $50.00 Mostly from Office Depot $50.00 Meeting & Event Refreshments For all E.P. meetings & NA mtg & events (30 approx. total) $300.00 Albertson’s, Trader Joes, Costco, Cash and Carry, etc. $300.00 Total Budget/Funds Request $728.47 $728.47 [note: all of the above items, quantity, costs, vendors are estimates only] NEP GRANT APPLICATIONS 2018-19 PAGE 173 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 174 OF 190 May 1, 2018 Iris McCaleb Neighborhood Enhancement Program Planning Department City of Lake Oswego P.O. Box 369 Lake Oswego, OR 97034 Dear Iris, This letter is in support of the Waluga Neighborhood Association application for the Neighborhood Enhancement Program grant for 2018-19. Our board and board member at large unanimously supports refreshment and office supply purchases for the upcoming grant period. Also we endorse the purchase with grant funds one medical trauma kit to enhance our well-established and organized emergency preparedness program since 2011 to give the added support for medical aid in the event of a catastrophic disaster in our neighborhood. This year we request funding for refreshments for our monthly emergency preparedness meetings, annual summer event, all neighborhood meeting and Friends of Waluga Park work parties. This request will also improve the safety and well being of our neighborhood residents. Finally it will enhance the positive livability and create a sense of community that our neighbors and community have come to value. If you have any questions during the review of our application, please do not hesitate to call any of our contacts listed on page 1 of our application. Thank you. Sincerely, Cindy Maddox and Cheryl Uchida Cindy Maddox and Cheryl Uchida Waluga Neighborhood Association Co-Chairs Board Members Cindy Maddox Cheryl Uchida Co-Chairs Will Mahoney- Watson Vice Chair Sandy Desmond Secretary/Treasurer Bruce Goldson Past Chair Jim Newcomer Rett Russell Carol Lavender Art Ostergard Board Member at Large Dick Benedetti NEP GRANT APPLICATIONS 2018-19 PAGE 175 OF 190 THIS PAGE INTENTIONALLY LEFT BLANK NEP GRANT APPLICATIONS 2018-19 PAGE 176 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 177 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 178 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 179 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 180 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 181 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 182 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 183 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 184 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 185 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 186 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 187 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 188 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 189 OF 190 NEP GRANT APPLICATIONS 2018-19 PAGE 190 OF 190