Loading...
2019-2020 Grant Proposals Neighborhood Enhancement Program 2019-2020 Grant Applications Review Committee Packet NEIGHBORHOOD ENHANCEMENT PROGRAM 2019-20 GRANT APPLICATIONS Organization Bryant NA First Additions Neighbors-Forest Hills NA (Annual Mtg-Emergency Preparedness) First Additions Neighbors-Forest Hills NA (Heritage Elm Tree) Glenmorrie NA Hallinan Heights NA (Ice Cream Social) Hallinan Heights NA (Invasive Plant Removal) Hallinan Heights NA (Park Bench in Freepons) Lake Grove NA Lakewood NA McVey-South Shore NA North Shore-Country Club NA Old Town NA Oswego Summit HOA Palisades NA Uplands NA Waluga NA Westwood HOA Neighborhood Enhancement Program Bryant Neighborhood Grant Application Page 1 of 4 Neighborhood Enhancement Program 2019-20 Grant Application Section 1: Application Summary and Contact Information Organization: Bryant Neighborhood Association Project Coordinator: Kassie Clarke Name of Project: Bryant Neighborhood Emergency Preparedness Title in Organization: PrepLO Liasion Requested Grant Amount: $5,962 Address: 16884 Bryant Road, Lake Oswego, 97035 Neighborhood Association: Bryant Phone: 503. 504.0900 Have you previously applied for a grant? No Email: kjmoose@msn.com Section 2: Project Description, Budget & Location Description: Emergency Preparedness Meetings The Bryant Neighborhood Association has prioritized Emergency Preparedness as one of our key activities for the upcoming year based on a neighborhood survey conducted in 2018. We have identified 40 individuals interested in learning more about how to be prepared in the event of an emergency and how we should best respond to assist neighbors, if need be. We are now meeting monthly to review information provided by PrepLO. These meetings provide a wealth of information for residents on how to prepare for an emergency. Topics range from water preparedness to basic first aid. We have two volunteers leading the effort to organize these monthly meetings, Kassie Clarke and Ann Savage. We have identified free meeting space at the LO Maintenance Center. Despite using multiple communication channels including email, Facebook, and Nextdoor, we need to promote more awareness of our meetings and the information being shared. To accomplish this, we seek grant funding to procure 10 neighborhood reusable signs, a banner, and two flyers to be mailed to all 800 residences in the Bryant Neighborhood. These mailings are in addition to the two mailings already provided by the city. We also plan to promote our monthly meetings at a National Night Out Get Together in August 2019. This gathering will allow us to meet face-to-face to get to know one another, which is a critical component prior to working together in the event of an emergency. Emergency Preparedness Trainings We have identified 10 neighborhood Team Captains, who are dedicated to Map Your Neighborhood and be street leads in the event of an emergency. Over the course of the next year, we plan to coordinate dedicated trainings on how to communicate and coordinate resources in anticipation of a major disaster. Grant funding will be used to purchase 10 sets of two-way radios to be tested quarterly with neighborhood Team Captains. We plan to follow the example of other neighborhoods that have developed a communication plan for their neighborhoods to respond to Neighborhood Enhancement Program Bryant Neighborhood Grant Application Page 2 of 4 an emergency. Grant funds will also be used to secure basic supplies needed for our Team Captains to be able to respond to an emergency. We will purchase two sets of Team Captain Supply Kits Level 1 and one set of Level 2 Kit supplies as recommended by PrepLO, see attached lists. We will purchase 1 of each item unless otherwise noted on the attached lists. One modification was recommended by the review committee is to replace the LifeStraw Community with the LifeStraw Mission Water Purification Systems. We can purchase four Mission Systems for less than the price of one Community System and they can be distributed throughout the neighborhood in the event of a disaster instead of kept at one location. All supplies will be kept in a locked shed located at 16884 Bryant Road. All Team Captains will have the access code to be able to access supplies. Quarterly drills will test accessing supplies by all Team Captains. Team Captains are responsible for also identifying a backup lead that will also be involved in all trainings. Team Captains will receive a two-way radio and also secure a GMRS license to increase range of communication. We will enlist help from other neighborhood associations that have already tested these methods to help our neighborhood design and implement the best emergency response for the Bryant Neighborhood. The final radio model is still to be determined; however, we will depend heavily on the experience of others and have received strong support from other neighborhood associations currently using the model detailed in the budget. We will use the expertise within PrepLO to train our neighbors on using and accessing these supplies on a routine basis. The totals listed below are based on current estimates received. We will strive to find the best pricing at the time of purchase to maximize the procurement of supplies to properly equip our neighborhood to be able to respond to any disaster. Budget: Item Quantity Total Price Neighborhood Signs (including design and markers) 10 $623 Banner 1 $50 2 additional flyer mailings 2 $760 National Night Out Get Together 1 $300 Team Captain Supply Kit Level 1* 2 $2,184 Team Captain Supply Kit Level 2 1 $875 Two way radios and battery packs (in addition to 2 included in kits listed above) 10 sets $470 GMRS license 10 $700 Total $5,962 *One modification was made to the attached supply list as recommended by PrepLO. Instead of the LifeStraw Community for $529.98, we will purchase four LifeStraw Mission Water Purification Systems for $519.80. Bids have been obtained for all items and can be provided upon request. At time of purchase, best price will be identified. Location: N/A Neighborhood Enhancement Program Bryant Neighborhood Grant Application Page 3 of 4 Section 3: Criteria 1. The project will provide a public benefit to the Lake Oswego community. The Bryant Neighborhood Emergency Preparedness project adopted goals developed from a neighboring neighborhood association that clearly outlines the public benefit to our neighborhood: 1. Create an emergency response network on each street/area in our neighborhood and through this network prepare to respond to any disaster such as a heavy winter storm or a catastrophic earthquake (Cascadia Subduction Earthquake). 2. Prepare neighbors for individual and household survival in the event of an emergency or disaster. 3. Bring neighbors together with a shared common goal of helping one another during and after an emergency or catastrophic event. 2. The project has neighborhood/community support and committed volunteers for implementation. This project has support from 10 dedicated Team Captains, in addition to, two very dedicated project coordinators, Kassie Clarke and Ann Savage. Both Kassie and Ann are CERT trained and attend PrepLO meetings. They have successfully organized community meetings and are dedicated to continuing this effort throughout the year. We also have 40 interested community members. 3. Responsibility: As stated above, Kassie Clarke and Ann Savage will lead all efforts related to emergency preparedness for the Bryant Neighborhood Association. 4. For physical improvements, be located on public land. N/A 5. The project is no or low-maintenance (and will be maintained by volunteers). N/A 6. Does not fund ongoing or annual expenses. N/A 7. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. Funds will be used for shared resources for all Team Captains and used quarterly for training purposes. Neighborhood Enhancement Program Bryant Neighborhood Grant Application Page 4 of 4 8. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. We have limited funds to $300 for our National Night Out event on August 6, 2019. This event will provide an opportunity to raise awareness about BNA, about what we’re doing, and most importantly, will give neighbors a chance to meet and get to know each other, which is significant when it comes to disaster prep and mapping the Bryant neighborhood area. 9. The project can be completed and expenses incurred by June 30, 2020, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 10, 2020. Provide the City with a project report by August 28, 2020. Include photos if applicable, we like to brag! TIMELINE: The project will be completed by June 30, 2020 with project report to the city before August 28, 2020. As soon as grant funds are awarded, supplies will be purchased and distributed accordingly. Neighborhood signs and banner will be printed so they can be used immediately for neighborhood meetings. Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. We have a new Neighborhood Association board. To our knowledge, the Bryant Neighborhood has not received significant grant funding in previous years. We have a new and engaged board and are excited to implement this new project. 11. If applicable, describe matching funds or in-kind contributions. Donation of graphic design for tri fold emergency preparedness flyer. Donation of secure, publically–accessible storage shed. Revised: 03/08/19 Enter total number of emergency response team members>>> Item Price Qty Total Price Total Qty Authorized Total Price Website Roll Stretcher $31.95 1 $31.95 0 $0.00 https://www.amazon.com/LINE2design-Patient-Portable-Transport-Stretcher- Triage Tape - Red - Immediate $3.50 2 $7.00 0 $0.00 http://www.sosproducts.com/Triage-Tags-Tape-s/1974.htm Triage Tape - Green - Minor $3.50 2 $7.00 0 $0.00 http://www.sosproducts.com/Triage-Tags-Tape-s/1974.htm Triage Tape - Yellow - Delayed $3.50 2 $7.00 0 $0.00 http://www.sosproducts.com/Triage-Tags-Tape-s/1974.htm Triage Tape - Black - Deceased $3.50 2 $7.00 0 $0.00 http://www.sosproducts.com/Triage-Tags-Tape-s/1974.htm 50-Person Trauma First Aid Kit $239.97 1 $239.97 0 $0.00 http://www.sosproducts.com/50-Person-Duffle-Bag-First-Aid-Kit-p/3550.htm Glow Sticks (Multi-Color 12 pack)$17.08 2 $34.16 0 $0.00 https://www.amazon.com/dp/B010S598K4/ref=sspa_dk_hqp_detail_aax_0?psc=1 100' Paracord $11.49 1 $11.49 0 $0.00 https://www.amazon.com/Paracord-Planet-Spools-Parachute- 64' Utility Rope $36.99 1 $36.99 0 $0.00 https://www.amazon.com/dp/B07KG61619/ref=sspa_dk_detail_1?pd_rd_i=B07KG74MD 10LB ABC Dry Chemical Fire Extinguisher $67.15 5 $335.75 0 $0.00 https://www.amazon.com/Amerex-Chemical-Extinguisher-Aluminum- Nitrile Disposable Gloves (100 ct)$9.94 0 $0.00 https://www.amazon.com/Safeguard-Nitrile-Disposable-Gloves- Nitrile Disposable Gloves (1,000 pieces-Case)$57.00 0 $0.00 https://www.amazon.com/gp/product/B004ECLQXU/ref=s9_acsd_topr_hd_bw_b146gF_ c_x_w?pf_rd_m=ATVPDKIKX0DER&pf_rd_s=merchandised-search- BaoFeng UV-82L Two Way Radio $31.32 0 $0.00 https://www.amazon.com/BaoFeng-UV-82L-Two-Radio- BaoFeng UV-82 BL-8 AAA Battery Pack $15.69 0 $0.00 https://www.amazon.com/BL-8-AAA-Battery-BaoFeng- LifeStraw Community $529.98 0 $0.00 https://www.amazon.com/LifeStraw-Community-Hollow-Fiber- Subtotal $0.00 0 Shipping $0.00 0 Grand Total $0.00 Please note that supplies from vendors other than Amazon are acceptable, links are provided for convenience and information only. The total number of kits authorized to purchase is based on the number of team members (1 kit per each 5+ person team) Team Captain Supply Kits (Level 1) 1 Set for every 400 households (estimated 2.5 people per household = 1000 people) The total number of kits authorized is based on the number of households in your neighborhood Enter total number of households in the neighborhood>>>>>>> Revised: 03/08/19 Item Price Website 3M 8210 N95 Mask Respirators 20 pack $16.50 https://www.amazon.com/gp/product/B002AUVWSC/ref=ox_sc_act_title_19?smid=ATVPDKIKX0DER&psc=1 4-in-1 Tool $13.77 https://www.amazon.com/gp/product/B000NYDEPQ/ref=ox_sc_act_title_22?smid=ATVPDKIKX0DER&psc=1 All-Weather Notebooks (3-Pack)$12.99 https://www.amazon.com/Rite-Rain-Weatherproof-Top-Spiral-146- Hooded Waterproof Rain Ponchos $15.99 https://www.amazon.com/gp/product/B01MFDEBQ3/ref=ox_sc_act_title_8?smid=A2R28W32GSYV99&psc=1 Iris 82 Quart Utility Totes/Storage Containers (4-Pack)$161.46 https://www.amazon.com/gp/offer-listing/B00J5DZNHS/ref=olp_twister_child?ie=UTF8&mv_color_name=3&mv_style_name=0 LED Lenser - iH6R Industrial Headlamp $40.00 https://www.amazon.com/gp/product/B074N9X9RT/ref=ox_sc_act_title_16?smid=A4ZSBADJP7DJM&psc=1 Lumber Marking Crayons (12-Pack)$9.42 https://www.amazon.com/gp/product/B004SP2XVC/ref=ox_sc_act_title_5?smid=ATVPDKIKX0DER&psc=1 Outdoor Resin Horizontal Storage Shed $178.00 https://www.amazon.com/gp/offer-listing/B00CA36ZKY/ref=olp_f_new?ie=UTF8&qid=1524929045&sr=1-3- Polar Pure Water Purifier $20.00 https://www.amazon.com/gp/product/B00N5AGT1Q/ref=ox_sc_act_title_12?smid=AUE67479NT0Y8&psc=1 Pyramex Hard Hat Green $17.15 https://www.amazon.com/gp/product/B000RKDFRI/ref=ox_sc_act_title_18?smid=ATVPDKIKX0DER&psc=1 Resettable Combination Locks (2-Pack)$11.99 https://www.amazon.com/KeeKit-Combination-Padlock-Weatherproof- Safety Goggles (Pack of 12) Mutual Industries $24.99 https://www.amazon.com/gp/product/B00OCYFZB4/ref=ox_sc_act_title_1?smid=ATVPDKIKX0DER&psc=1 Work Gloves - 3 pair - L/XL $15.28 https://www.amazon.com/gp/product/B071VTJ52J/ref=ox_sc_act_title_1?smid=A3BSV0SCQVF8GR&psc=1 Work Gloves - 3 pair - M $17.98 https://www.amazon.com/gp/product/B071VTJ52J/ref=ox_sc_act_title_1?smid=A3BSV0SCQVF8GR&psc=1 Work Gloves - 3 pair - S $17.98 https://www.amazon.com/gp/product/B071VTJ52J/ref=ox_sc_act_title_1?smid=A3BSV0SCQVF8GR&psc=1 EZ Pop Up 10x10 Tent Shelter (Incident Commander/Operations Center) 249.95 https://www.amazon.com/ABCCANOPY-Commercial-Portable-Removable-Burgundy/dp/B07FPR2LWH/ref=sxbs_sxwds- stvp?keywords=12x12+tents&pd_rd_i=B07FPR2LWH&pd_rd_r=12f87398-0073-4f9d-9e2c- Pyle Megaphone Speaker PA Bull Horn 51.72 https://www.amazon.com/Pyle-Megaphone-Speaker-Bullhorn- Please note that supplies from vendors other than Amazon are acceptable, links are provided for convenience and information only. Team Captain Supply Kits (Level 2) Oregon Data 11095 SW Avery St Tualatin, OR 97062 ph (503) 783-0248 fax (503) 783-0247 Estimate ESTIMATE # 12147 DATE 4/18/2019 CUSTOMER Bryant Neighborhood Assoc Job Description B/W duplex tri-fold flyer Print & Mail as per Kassie Clarke ITEM DESCRIPTION QTY RATE AMOUNT Print Service Duplex Blk/W hite flyer print & fold 820 0.10 82.00 Setup Mailing & Machine Setup 1 45.00 45.00 Tab2 Tabbing (2)800 0.02 16.00 Minimum Order Minimum Inkjet Addressing - under 1000 pieces 1 35.00 35.00 Delivery Delivery to Post Office 1 18.00 18.00 Postage US Postage - ESTIMATE 800 0.23 184.00 Estimate pricing based on our understanding & scope of the mailing. Prices good for 30 days. Thank you for the opportunity to quote on your project! Subtotal 380.00 0% Tax Total 380.00 4/25/2019 Mail - JeffandKassie Clarke - Outlook https://outlook.live.com/mail/deeplink?popoutv2=1&version=2019041503.09 1/2 Re: Letter of support Nancy Dunis <bnassoc.18@gmail.com> Wed 4/24/2019 816 AM To: Clark Kassie <kjmoose@msn.com> Here you go. Hope this works. Can’t re‑work it if it doesn’t until later. NRD On Apr 24, 2019, at 652 AM, JeffandKassie Clarke <kjmoose@msn.com> wrote: Hi Nancy, 4/25/2019 Mail - JeffandKassie Clarke - Outlook https://outlook.live.com/mail/deeplink?popoutv2=1&version=2019041503.09 1/2 Re: Grant Review Rick Eilers <preparednw@gmail.com> Thu 4/25/2019 832 AM To: Kassie Clarke <kjmoose@msn.com> 1 attachments (174 KB) Bryant NA approval letter.docx; Great application Kassie. Adjust your request for the Mission Lifestraw instead of the Community version and submit. Thanks, Rick On Apr 24, 2019, at 710 AM, JeffandKassie Clarke <kjmoose@msn.com> wrote: Hi Rick,   Here is the dra for the Bryant Neighborhood grant. I look forward to your feedback. Please let me know if you have any addional quesons. We have a leer of support from our neighborhood associaon but I didn't think you needed to see it.   Thanks for all the help! Kassie   From: Rick Eilers <preparednw@gmail.com>  Sent: Tuesday, April 23, 2019 9:39 PM  To: Kassie Clarke  Subject: Re: Grant Review   Kassie, Our last chance to meet and look over your application will be at noon on Wednesday. My committee is leaving town after the EP fair. Rick On Apr 23, 2019, at 11:05 AM, JeffandKassie Clarke <kjmoose@msn.com> wrote: Great! Thanks!   From: Rick Eilers <preparednw@gmail.com>  Sent: Tuesday, April 23, 2019 11:04 AM  To: Kassie Clarke  Subject: Re: Grant Review   Kassie, I have other applications coming in besides yours and I was hoping our committee could meet up again tomorrow anyway, so perfect timing. Rick On Apr 23, 2019, at 10:44 AM, JeffandKassie Clarke <kjmoose@msn.com> wrote: Hi Rick,   I am pung the finishing touches on the NEP grant today. I had a nice chat with Erik last week. Are you able to review the dra tomorrow?   Thank you for your help!   Kassie <BNA NEP 4.23.19.docx><Team Captain Supply List 2019‑20.pdf> Rick Eilers Prepared Northwest, Inc. 17701 Leafy Ln. Lake Oswego, Or 97034 503-757-7572 CCB#209366 2019-20 Neighborhood Enhancement Program Application Page 1 of 8 Neighborhood Enhancement Program 2019-20 Grant Application PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project ideas can be found on p. 2-4 of the Guide. The City’s proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood. If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: First Edition/Forest Hills Neighborhood Association PROJECT COORDINATOR: Carole Ockert David Rudawitz NAME OF PROJECT: 2 projects x FANFH Annual Meeting x FANFH Emergency Preparedness Program Development TITLE IN ORGANIZATION: x Carole Ockert - FANFH Neighborhood Chair x David Rudawitz - Board Member REQUESTED GRANT AMOUNT: x FANFH Annual Meeting - $300 x FANFH Emergency Preparedness Program Development - $1,842 Total grant request - $2,142 ADDRESS: x Carole Ockert - 910 Cumberland Road, Lake Oswego, OR 9703 x David Rudawitz - 887 Sixth Street, Lake Oswego, OR 97034 2019-20 Neighborhood Enhancement Program Application Page 2 of 8 NEIGHBORHOOD ASSOCIATION: First Edition/Forest Hills Neighborhood Association PHONE: Carole Ockert - (503) 720-2305 David Rudawitz - H 503-887-1144, C 503-887- 1144, W 408-782-8002 x217 Have you previously applied for a grant? If yes, year(s) requested. EMAIL: Carole Ockert - fanfh-carole@europa.com David Rudawitz - rudawitzd@acm.org SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: This request is made up of two separate projects which are described below. FANFH Annual Meeting The neighborhood association will be hosting our annual meeting in Fall. We found that holding the annual meeting at this time of year substantially increased our attendance over previous years when we held the annual meeting in Spring. FANFH Emergency Preparedness Program Development FANFH is initiating a neighborhood emergency preparedness program. FY2019-2020 efforts are for program development, neighborhood involvement, project identification and materials development. Deliverables will be an overall program plan, a neighborhood Emergency Preparedness and Response Plan and various support materials. The development and implementation of this plan is intended to be inclusive and open to all in our Neighborhood. Budget: Here is a estimated budget for this request: Overall total for both projects – $1842.00 Annual Meeting - $300.00 We are asking for $300 of grant money to provide catering and room costs for the annual meeting. Although we typically try to secure the ACC, we are still assessed a cost for clean up. This would break out to $250 for refreshments and $50 for clean up. FANFH Emergency Preparedness Program development (see below and attached estimate from Office Depot. This grant request is to fund reproduction costs for plans and other materials, postage, meeting and costs. Estimates were based on information from Office Depot. 2019-20 Neighborhood Enhancement Program Application Page 3 of 8 Item No Description Estimate 1 FANFH Neighborhood Emergency Plan Cover, 1000 copies, single sided, color on cardstock $ 410.00 2 FANFH Neighborhood Emergency Plan B&W pages (6 impressions (3 pages back to back), 1000 copies) $ 420.00 3 FANFH Neighborhood Emergency Plan Binding (corner staple) 1000 sets $ 30.00 4 FANFH Neighborhood Emergency Plan home card full size color- color, single sided, cardstock color - 1000 copies $ 410.00 5 Map your neighborhood documentation B&W, 40 impressions, single sided, 20 copies $ 72.00 6 Neighborhood Damage Assessment Plan (20 impressions B&W, 10 pages back to back, 20 copies) $ 52.00 7 Neighborhood Damage Assessment worksheets (single sided, B&W, 500 copies) $ 60.00 8 CERT Field Operations Guide (25 copies, black and white, 20 impressions, 10 pages each, back to back) $ 60.00 9 Meeting handouts (10 meetings ( 20 pages per meeting, B&W, single sided) $ 28.00 Grand Total $ 1,542.00 PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY’S CAPITAL IMPROVEMENT PLAN. Location: Not applicable. SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. Annual Meeting: We try to provide a benefit to the neighborhood during our meeting often by arranging a guest speaker, in addition to holding officer elections and addressing neighborhood topics. Last year we had a community resource panel of presenters. The event was well attended, approx. 50 people, and well received. There was a lot 2019-20 Neighborhood Enhancement Program Application Page 4 of 8 of discussion and questions of the panel. Each year we try to find a way to build community and inform our residents on some relevant topics. FANFH Emergency Preparedness Program development This project is intended to improve the emergency preparedness of the residents in FANFH which improves quality of life and provides neighborhood resilience. All individuals involved in the planning and development of the FANFH emergency preparedness program will be residents of the FANFH neighborhood. Success of this program is tied to the direct involvement of the residents of FANFH whom will be the beneficiaries of the program’s benefits. 2. The project has neighborhood/community support and committed volunteers for implementation. Letter from the FANFH chairman attached. 3. Responsibility: Annual Meeting: Carole Ockert, as FANFH Chairperson will lead the effort for the FANFH Annual Meeting along with a committee to be established from the Board Members and community. FANFH Emergency Preparedness Program development: David Rudawitz will be leading a program team comprised of volunteer members from FANFH. Team members will be responsible for the various subprojects included in the program. Program development will be accomplished through community meetings and volunteer efforts. 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). Annual Meeting: Not applicable FANFH Emergency Preparedness Program development: Ongoing FANFH Emergency Preparedness efforts will be maintained by community volunteers. These include trainings, exercises, and plan updates. 6. Does not fund ongoing or annual expenses. As described in item 2, funding is requested for FY2019-20 efforts only for both projects Not Applicable 2019-20 Neighborhood Enhancement Program Application Page 5 of 8 7. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. This project is intended to benefit the entire FANFH neighborhood. Deliverables will be distributed to all community members. 8. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. The request for the annual meeting is $300. 9. The project can be completed and expenses incurred by June 30, 2020, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 10, 2020. Provide the City with a project report by August 28, 2020. Include photos if applicable, we like to brag! Kickoff meeting for the FANFH Emergency Preparedness Program will actually occur in June 2019 and one of the deliverables will be a schedule for FY2019-20 Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. xx 2008 - new FHN sign (this was aligned with Forest Hills joining FAN) ($800) xx 2010/2011 - refurbishment of the FAN sign (don’t know) x 2011/2012 - Neighborhood Survey and Annual Mtg mailing ($1971) x 2012/2013 - Annual Mtg Ice Cream Social ($400) x 2014-2015 - Candidates Night - Oak Room rental at the ACC $35/hr X 2hrs + $25 cleaning fee = $95 Annual Meeting - Oak Room rental at the ACC $35/hr X 2hrs+$50 for Fri.+$50 cleaning fee+$50 snack = $220 (please note the city dollars going back to a city agency) Neighborhood Survey printing $390 envelopes $85 printed labels $50 postage through city $377 return postage $640 Total $1542 TOTAl $1857 x 2015-2016 - Stafford Grove standing stone and name stone (10,000) x 2016-2017 - Stafford Grove engraving (3,000) x 2018-2019 - Annual meeting (300) Festive Fronts Contest (150) x 2018-2019 - Annual meeting (300) Festive Fronts Contest (500), Bench and Landscaping (3500) approved but not funded 11. If applicable, describe matching funds or in-kind contributions. Not Applicable a 12. If applicable, describe matching funds or in-kind contributions Not Applicable 2019-20 Neighborhood Enhancement Program Application Page 6 of 8 SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. ڦ A designated project coordinator has been assigned. ڦ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review. ڦ A letter of support from the City-recognized neighborhood association has been submitted with the application. ڦ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ڦ Where applicable, contractor/vendor bids have been obtained to support requested funds. SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be considered. ڦ Completed Application (including the narrative addressing the criteria) ڦ Letter of support for the project from the City-recognized neighborhood association ڦ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ڦ Contractor/vendor bids where applicable For physical improvements: ܆ Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. ܆ Photos – showing existing site For street trees: ܆ Supplemental street tree application Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 2019-20 Neighborhood Enhancement Program Application Page 7 of 8 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm. 2019-20 Neighborhood Enhancement Program Application Page 8 of 8 Print Estimate from Office Depot Follows From:fanfh-carole@europa.com To:rudawitzd@acm.org Subject:support - Emergency Prep grant Date:Thursday, April 18, 2019 10:40:38 Dave, Its official. The FANFH Coordinating Committee has voted to support the Emergency Prep grant as described not to exceed $2500. You can note this in the grant application. Since it is our application - there is no separate letter of support necessary. My understanding is that a separate letter is necessary if a different group or person other than the neighborhood assoc. is submitting a grant - then they need a letter of support from us. So hope we have dotted the i's and crossed the t's. Carole To the FANFH Coordinating Committee Hi all, During our April meeting we established an Emergency Prep subcommittee with Dave Rudawitz as the chair of the the subcommittee. Dave has determined that it would be useful to submit an NEP grant 'not to exceed $2500.00'. Here is the description Dave has provided for the grant proposal: -------------- Description: FANFH is initiating a neighborhood emergency preparedness program. FY2019-2020 efforts are for program development, neighborhood involvement, project identification and materials development. Deliverables will be an overall program plan, a neighborhood Emergency Preparedness and Response Plan and various support materials. The development and implementation of this plan is intended to be inclusive and open to all in our Neighborhood. Budget: This grant request is to fund reproduction costs for plans and other materials, postage, meeting and costs. ------------------ I am asking for a vote of support for this NEP Grant request from the members of the FANFH Coordinating Committee. If you could please email me back with a "yes", "no" or "abstain" - we can move this along. We are in a time crunch (of course) so appreciate hearing from you soon. Thanks all, Carole From:Rick Eilers To:David Rudawitz Cc:Carole Ockert;Kathleen Wiens Subject:Re: FAN/Forest Hills Emergency Preparedness Date:Friday, April 12, 2019 00:12:15 Hi David, The Prep LO NEP grant review committee met today and discussed your application. No problem on the $300 meeting expenses but we did hit a wall with the printing. I contacted Erik Olsen and got this response from him: "Regarding the printing question, there is receptivity to the idea to help fund printing services for outreach efforts related to emergency preparedness. As with other proposals, the City Hall Print Shop could be utilized for printing services.” I think your application states your NEP grants purpose and what you intend to work towards as far as emergency preparedness and response planning. We are recommending that FAN/FH stop by city hall and talk to the print shop (2nd floor) about your printing needs and the grant request. They might request that you add something to the application? or that you need someone’s blessing? You might want to get this in writing to add to the application when submitting. This is a gray area but the printing costs don’t appear to be needed in the application. Further follow up with Erik on this is recommended. I’m not sure if Prep LO needs to review your application from here on out. Good luck from us! Rick On Apr 10, 2019, at 11:08 AM, David Rudawitz <rudawitzd@outlook.com> wrote: Rick, Per our conversation, I have developed a breakdown of the requested funds, by line item and included that in the attached updated NEP request form. David Rudawitz, PMP 887 Sixth Street Lake Oswego, OR 97034 503-887-1144 rudawitzd@acm.org www.linkedin.com/in/davidrudawitz From: David Rudawitz Sent: Wednesday, April 10, 2019 09:05 To: 'Rick Eilers' <preparednw@gmail.com> Cc: Carole Ockert <fanfh-carole@europa.com>; Kathleen Wiens <wiensworld4@gmail.com> Subject: RE: FAN/Forest Hills Emergency Preparedness Rick, Attached is the NEP application that I had prepared for Carole. It has the information on our request. Our request is pretty simple. We are just looking for funding for reproduction costs, mailing and meeting expenses to support our FY19-20 emergency preparedness efforts. These will include various meetings, the development and distribution of an emergency plan, possible a FANFH CERT field operations guide, meeting handouts and light refreshments (if we have money) for informational and training meetings during the year. Equipment requests will also be developed for submittal in the FY20-21 NEP cycle next year. David Rudawitz, PMP 887 Sixth Street Lake Oswego, OR 97034 503-887-1144 rudawitzd@acm.org www.linkedin.com/in/davidrudawitz From: Rick Eilers [mailto:preparednw@gmail.com] Sent: Wednesday, April 10, 2019 08:41 To: David Rudawitz <rudawitzd@outlook.com> Cc: Carole Ockert <fanfh-carole@europa.com>; Kathleen Wiens <wiensworld4@gmail.com> Subject: Re: FAN/Forest Hills Emergency Preparedness David, The Prep LO review committee will be meeting on Thursday afternoon to review the two applications we currently have. If you want to be included, I will need your emergency preparedness requests by noon on Thursday (send to me)otherwise it will be the end of next week before we get together again. We only need to review the EP portion of the application. The rest can be written up after our part is complete. Rick On Apr 8, 2019, at 4:31 PM, David Rudawitz <rudawitzd@outlook.com> wrote: Rick, Eric at the City was pretty insistent that I meet with you prior to putting my application together. I did not have any concerns other than Eric’s insistence that your team review and approve before I submit. After your approval, he wants to sit down at the City and review with City staff, again before submittal. Actually the obvious concern is that the request would be rejected out of hand so we would not want to submit a package that was dead on arrival. Carole is planning to combine the emergency preparedness request along with another project we have for FANFH. Attached is the draft that I have prepared. I converted the PDF to MS Word. David Rudawitz, PMP 887 Sixth Street Lake Oswego, OR 97034 503-887-1144 rudawitzd@acm.org www.linkedin.com/in/davidrudawitz From: Rick Eilers [mailto:preparednw@gmail.com] Sent: Monday, April 8, 2019 16:10 To: David Rudawitz <rudawitzd@outlook.com> Cc: Carole Ockert <fanfh-carole@europa.com>; Kathleen Wiens <wiensworld4@gmail.com>; Jan Castle <jancastle@comcast.net> Subject: Re: FAN/Forest Hills Emergency Preparedness David, Can you forward your application to me along with your key concerns? I’m waiting for another NA to forward their application and then I can schedule a time for the Prep LO Review committee to meet and review both together. Rick On Apr 8, 2019, at 3:27 PM, Jan Castle <jancastle@comcast.net> wrote: Yes, they have asked us to provide guidance and approval recommendations on the EP applications. Rick is in charge of a small committee which I’m not on, so you will be hearing from him. From:David Rudawitz [mailto:rudawitzd@outlook.com] Sent:Monday, April 8, 2019 2:55 PM To:Jan Castle; 'Rick Eilers' Cc:'Carole Ockert'; 'Kathleen Wiens' Subject:RE: FAN/Forest Hills Emergency Preparedness Yes, it is initiating an ongoing program, but the City was insistent that I meet with PrepLO and obtain their blessing. Most like because it is an emergency preparedness project request. David Rudawitz, PMP 887 Sixth Street Lake Oswego, OR 97034 503-887-1144 rudawitzd@acm.org www.linkedin.com/in/davidrudawitz From: Jan Castle [mailto:jancastle@comcast.net] Sent: Monday, April 8, 2019 14:38 To: 'David Rudawitz' <rudawitzd@outlook.com>; 'Rick Eilers' <preparednw@gmail.com> Cc: 'Carole Ockert' <fanfh-carole@europa.com>; 'Kathleen Wiens' <wiensworld4@gmail.com> Subject: RE: FAN/Forest Hills Emergency Preparedness The Application states, under Grant Criteria, no. 6: (funds may be used to initiate an ongoing program or fill a temporary funding gap, but should not be used to support ongoing or annual expenses). This sounds like initiating an ongoing program to me. But I’m not on Rick’s advisory committee so I’ll let him respond. Jan From:David Rudawitz [mailto:rudawitzd@outlook.com] Sent:Monday, April 8, 2019 2:01 PM To:jancastle@comcast.net; Rick Eilers Cc:Carole Ockert (fanfh-carole@europa.com); Kathleen Wiens Subject:RE: FAN/Forest Hills Emergency Preparedness Jan and Rick, I just spoke with Erik Olson at the City regarding the FANFH request for an NEP grant this cycle to support our initial neighborhood emergency plan development and other planning during FY19-20. We are looking at reproduction, postage and meeting costs during this period which we are unable to fund from neighborhood sources. Eric advised that, as part of the process, we need to meet with your team to review our project idea and, essentially, obtain your documented approval. We would then need to meet with the City and obtain written approval from them to go into our NEP application. Eric also advised that he did not believe that NEP funds had been used for planning costs in the past but he did not rule it out. PrepLO support to this concept would be significant in getting this NEP grant approved. So, when would we be able to meet and discuss my project? I work from home and, thus, have a rather flexible schedule. I just live across the street from the ACC. Please let me know when and where were can get together so that I can determine if this request is a go. Thanks. David Rudawitz, PMP 887 Sixth Street Lake Oswego, OR 97034 Home 502-636-7170 cell 503-887-1144 rudawitzd@acm.org www.linkedin.com/in/davidrudawitz From: jancastle@comcast.net [mailto:jancastle@comcast.net] Sent: Thursday, April 4, 2019 13:11 To: rudawitzd@outlook.com Subject: Re: FAN/Forest Hills Emergency Preparedness Yes I have several things I can send you David. I'll be out the rest of the day so will get it to you tomorrow. Pretty exciting! Jan Sent from Xfinity Connect Application -----Original Message----- From: rudawitzd@outlook.com To: jancastle@comcast.net Sent: 2019-04-04 12:53:52 PM Subject: FAN/Forest Hills Emergency Preparedness Jan, Last night the FAN/Forest Hills board established an Emergency Preparedness subcommittee that I am chairing. We will be having a kickoff meeting in early June to get neighborhood resident core team participation and put a plan of action together on what activities and projects we will want to tackle. Can you send me information or point me to contacts for the Map Your Neighborhood program? Also, do you have the contact information for, I believe it is David, that is heading up the activity for their neighborhood and have a very well developed plan? I want to leverage his work to help us jump start things for FAN. Any other information/contacts you can provide will be greatly appreciated. David Rudawitz, PMP 887 Sixth Street Lake Oswego, OR 97034 503-887-1144 rudawitzd@acm.org www.linkedin.com/in/davidrudawitz Rick Eilers Prepared Northwest, Inc. 17701 Leafy Ln. Lake Oswego, Or 97034 503-757-7572 CCB#209366 preparednw@gmail.com <FANFH EP NEP App Packet 2019-20.docx> Rick Eilers Prepared Northwest, Inc. 17701 Leafy Ln. Lake Oswego, Or 97034 503-757-7572 CCB#209366 preparednw@gmail.com <FANFH EP NEP App Packet 2019-20.docx> Rick Eilers Prepared Northwest, Inc. 17701 Leafy Ln. Lake Oswego, Or 97034 503-757-7572 CCB#209366 preparednw@gmail.com CCB#209366 preparednw@gmail.com 2019-20 Neighborhood Enhancement Program Application Page 1 of 8 PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project ideas can be found on p. 2-4 of the Guide. The City’s proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood. If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: FANFH Neighborhood Association PROJECT COORDINATOR: Diana Smith-Bouwer NAME OF PROJECT: Building Community-Heritage Elm Tree Bench Project TITLE IN ORGANIZATION: Resident REQUESTED GRANT AMOUNT: $9,955 ADDRESS: 860 8th Street, LO 97034 NEIGHBORHOOD ASSOCIATION: First Addition Neighbors and Forest Hills NA PHONE: 503.635.0257 (office) 971.235.4978 (cell) Have you previously applied for a grant? If yes, year(s) requested. 2008, 2010,2011, 2012, 2014, 2015, 2016, 2017, 2018 EMAIL: dbouwer@ci.oswego.or.us Neighborhood Enhancement Program 2019-20 Grant Application 2019-20 Neighborhood Enhancement Program Application Page 2 of 8 SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: (Clearly describe your project in as much detail as possible. For neighborhood signs, please include the proposed sign design, a site plan and photo(s) as attachments to the application.) FANFH is a neighborhood that has been experiencing extensive redevelopment over the past 10 years. With this redevelopment has come the removal of many of the large beautiful trees that help identify our neighborhood. Recently due to tree failure, the City of Lake Oswego Maintenance staff had to remove a very large 150 year old elm heritage tree on First Street, to protect public safety and private property. This was met with great sadness from the neighborhood and surrounding community since many people were familiar with the massive beautiful tree that towered over the buildings and provided a stunning canopy over the entire width of the street. This is a two part project, with a vision to honor this beautiful tree, add value to the neighborhood and create a place for community to gather. Part l Working with City staff large portions of the tree were saved in hopes of using the wood for future projects. Also during tree removal, a section of the stump was left in place with the intent of creating a bench out of the stump at that location. This would include brass markers inset into the stump surface at various age ring locations noting significant events throughout the history of the 150 year old tree. Events like the planting of the tree in 1869, 1910 incorporation of the City of LO, the Columbus Day Storm of 1962, and the first moon landing. With the help of a committee, made up of NA members, Nicole Nathan, Executive Director for the Arts Council of LO, and City staff the final design will be refined. One local wood artisan has already agreed to donate his labor to create benches. Also as part of the elm stump project, the sidewalk would be rebuilt to meet ADA compliance and reduce the dangerous trip hazard that exists today. Part ll This would include one or two additional benches constructed using the elm wood for placement at the Stafford Grove Park, located on City Park property behind Forest Hills Elementary School in the Forest Hills area of the neighborhood. A basalt bench had previously been approved at his location but has yet to be installed. These elm tree wood benches would be built using boulders and slab wood which would complement the natural nature of this park while also providing a relaxing place for visitors to sit. With all the redevelopment in the neighborhood, the possibility of finding suitable boulders is high, including the demo site next to City Hall scheduled to begin in June 2019. Photos are included for both portions of the project to help better explain the vision. 2019-20 Neighborhood Enhancement Program Application Page 3 of 8 Budget: (Outline in as much detail as possible, how your requested funds would be used. Please note that neighborhood parties, picnics, and other social events are generally limited to $300. If you are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit copies of your bids with the application. See Program Guide p. 4, Step 7.) We are asking for a grant amount of $9,955 to cover the cost for both portions of the project. We have worked with Maintenance staff to develop project costs for sidewalk repair and tree removal as well as the Arts Council who have provided the name of at least one artisan willing to provide stump sculpting work at no cost. Part I: Sidewalk Repair, Tree Removal and Art Piece Based on two conversations with portable wood milling operations, and the recommendations from Tree Care, (the city's tree contractor) we feel confident we will be able to have one or two slabs created for additional benches at Stafford Grove Park. $2,500 - 100' of sidewalk repair- (estimate from Rachel Sykes, Maintenance, email included) $3,000 - wood removal, stump grinding and landscape restoration with natives and low maintenance plants and bulbs (estimate from Rachel Sykes, Maintenance, email included). Some plantings may be provided by the abutting property owner who is extremely supportive of project. $50 - Brass markers Part ll: Stafford Grove Park bench(s) Based on project estimates from the 2018 grant application for one basalt bench with landscaping, and resent conversations with city staff, we are confident the same budget would be applicable for this portion of the bench project for 2019-20 grant cycle. $3,500 - milling of elm wood bench and boulder placement $905 - contingency Total Request (Parts I and II) - $9,955 Location: (Please include a map, photo, and rough site plan of the location if proposing a physical improvement.) Site l - Elm Stump Bench is located on First Street and B Ave about midway north of the intersection on the west side in the right-of-way. Site ll - Stafford Grove Park is located behind Forest Hills Elementary School in the Forest Hills Neighborhood on Sunningdale Road, north side of street. Photos of both sites are included 2019-20 Neighborhood Enhancement Program Application Page 4 of 8 SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. (Describe how your project will benefit the neighborhood and/or community. This is your opportunity to demonstrate the benefit and value of your proposed project.) As a whole, these two projects contribute to the health and vitality of our evolving First Addition and Forest Hills neighborhoods by creating a sense of place. We want to continue to preserve our past while embracing our ever evolving neighborhood. Honoring this once noble elm tree in two unique ways fits how many of us view our neighborhood and community while providing two wonderful positive gathering spaces. And bonus, will be a small but mighty history lesson as well! Funding the creation of one or two benches at Stafford Grove will complete this small charming reflective park space, which was created in 2014 in honor Oregon Poet Laureate, William Stafford, who once lived across the street. His little house did not stand the crush of redevelopment and no longer remains, but this park and hopefully the addition of a bench or two will retain an important piece of community identity. 2. The project has neighborhood/community support and committed volunteers for implementation. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) The FANFH Neighborhood Association in the April 3, meeting voted to approve both portions of the project and requested grant amount. Nicole Nathan, Executive Director for the Arts Council of LO, has also provided support for the project and agreed to assist with artisan referral and provide her public art expertise to the project. An email from Nicole is included as part of the application. City Maintenance staff, including Anthony Hooper, Public Works Director, Jim Bateman and Rachel Sykes have all provided input, estimates and support for the project. 3. Responsibility: (It is the applicant’s responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) The designated project coordinator is Diana Smith-Bouwer, Public Information Office for the City of Lake Oswego and resident of the FANFH NA. 2019-20 Neighborhood Enhancement Program Application Page 5 of 8 Working with Maintenance staff, Arts Council, FANFH, and volunteer artisan, the first meeting is planned for late May to finalize design details. The project is anticipated to begin in mid-summer with completion date no later than May 2020. 4. For physical improvements, be located on public land. (If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork, please work with the City to verify that your location is on public property.) All necessary city staff have reviewed proposal and support projects and location. 5. The project is no or low-maintenance (and will be maintained by volunteers). (Note: The City will not maintain the improvement unless prior agreed upon arrangements have been made. If City staff has agreed that the City will maintain the improvement, an e-mail from the staff person confirming this is required.) City staff verified both projects are low maintenance and will not require additional maintenance needs beyond what is already provided by the city at both locations. 6. Does not fund ongoing or annual expenses. (If applicable, describe how funds are for a one-time expenditure, rather than funding ongoing annual expenses.) Both projects are within the scope of maintenance provided by the city. The projects are for one-time expense to create benches and install landscaping destroyed during tree removal. Sidewalk repair is as-needed throughout the city and not expected to require additional improvements in excess of 15 years. 7. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-wide benefit, be paired with training or support an event.) N/A 8. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. (Please address this criteria in the Budget description in Section 2 of the application.) N/A 2019-20 Neighborhood Enhancement Program Application Page 6 of 8 9. The project can be completed and expenses incurred by June 30, 2020, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 10, 2020. Provide the City with a project report by August 28, 2020. Include photos if applicable, we like to brag! (Include the proposed timeline for the project.) Working with Maintenance staff, Arts Council, FANFH, and volunteer artisan, the first meeting is planned for late May to finalize design details. The project is anticipated to begin in mid-summer with completion date no later than May 2020. Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects, qualified projects in neighborhoods that have never received an NEP grant may receive priority.) The FANFH NA has received grants consistently since the beginning of the program, creating many beneficial projects and events. One of the first projects awarded funds from the NEP, was the traffic roundabout at the corner of 4th and C, adjacent to Rossman Park. While not perfect, it has created a beautiful entry into the neighborhood and does provide traffic calming as designed. With NEP funds the creation and installation of Stafford Grove Park poetry stones was achieved, helping to create a valued public space used daily by students and members of the community. NEP funds allowed for the development of Candidates night at the Adult Community Center. Candidates running for City Council positions were invited to meet members of the entire community, not limited to FANFH neighborhood, and answer questions in a sort of speed dating format. This was so successful other organizations now use this model and FANFH hosts one of these events during every election cycle. Thank you to the NEP Grants for providing the community a resource to explore ideas and make the community a better place to live for all. 11. If applicable, describe matching funds or in-kind contributions. (This may help to prioritize projects, if necessary.) The City will provide the resources to complete the majority of the projects, with labor to create the stump bench donated. Neighborhood volunteers including myself as a member of the community, will provided needed support as a volunteer when needed. 2019-20 Neighborhood Enhancement Program Application Page 7 of 8 SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. ܈ A designated project coordinator has been assigned. ܆ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review. ܈ A letter of support from the City-recognized neighborhood association has been submitted with the application. ܈ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ܈ Where applicable, contractor/vendor bids have been obtained to support requested funds. SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be considered. ܈ Completed Application (including the narrative addressing the criteria) ܈ Letter of support for the project from the City-recognized neighborhood association ܈ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ܈ Contractor/vendor bids where applicable For physical improvements: ܈ Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. ܈ Photos – showing existing site For street trees: ܆ Supplemental street tree application 2019-20 Neighborhood Enhancement Program Application Page 8 of 8 Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm. From:Sykes, Rachel To:Smith-Bouwer, Diana Subject:RE: Elm tree stump and sidewalk on first Date:Friday, April 26, 2019 3:04:40 PM Sorry for the delay on my response! Got tied up doing a tour of our site for City of Wilsonville that I forgot about : / Have a GREAT weekend!!!! -----Original Message----- From: Smith-Bouwer, Diana Sent: Friday, April 26, 2019 2:39 PM To: Sykes, Rachel <rsykes@ci.oswego.or.us> Cc: Bateman, Jim <jbateman@ci.oswego.or.us>; Thesing, Madison <mthesing@ci.oswego.or.us>; Ellerton, Matt <mellerton@ci.oswego.or.us>; Hooper, Anthony <ahooper@ci.oswego.or.us> Subject: Re: Elm tree stump and sidewalk on first Awesome!! Just what I needed!! You rock! THANk YOU!!!:) Sent from my iPhone > On Apr 26, 2019, at 2:36 PM, Sykes, Rachel <rsykes@ci.oswego.or.us> wrote: > > Hi Diana -- > > Yes, we can definitely provide some cost estimates. These are basic estimates, and can be finalized later I presume? > > If the new sidewalk area is 100 SF (that's our best estimate from photo and your information, we can go measure for more exact SF) -- and assuming we get the contractor to do the work, that would be a cost of $2,500. > > As for the tree -- we would most likely have Tree Care Unlimited (city's tree contractor) come in to cut the tree into pieces that are usable for future projects as you stated. They would then need to haul these pieces somewhere for storage because they can't stay on the street - ideally, the pieces should be moved to the location that they will be carved/made into other benches if that is what you wish. All of this will incur more costs. Thankfully, the stump will not need to be ground, as it will be turned into the bench at the site. There may be some treatment of the stump that is necessary to prevent any 'suckers' from growing out of the stump, but we may want to loop Pam in on whether that is necessary. We looked at other invoices, and jobs of a similar nature cost about $3,000, although those trees were smaller. As a comparison, the removal of the rest of this tree cost the City $29,000. > > So, for the sidewalk and the tree, my estimate is about $5,500. That would leave $4,500 for the creation of the bench (donated time by artist?), sprucing up the plants around the new bench, an informational sign/plaque, and possibly some curb restoration. > > > Hopefully this is enough information to provide at least a baseline for the grant application. In total, I think $10,000 is a good number for the total project cost. I know that I can speak on behalf of all of us here at Public Works in saying we support this project and think that a bench would be a nice way to remember this tree that was loved by many. > > Thanks, and let us know if you need any further assistance for your planning efforts. > > Rachel Sykes > > -----Original Message----- > From: Smith-Bouwer, Diana > Sent: Thursday, April 25, 2019 10:05 PM > To: Bateman, Jim <jbateman@ci.oswego.or.us>; Thesing, Madison <mthesing@ci.oswego.or.us>; Sykes, Rachel <rsykes@ci.oswego.or.us> > Cc: Ellerton, Matt <mellerton@ci.oswego.or.us>; Hooper, Anthony <ahooper@ci.oswego.or.us> > Subject: Elm tree stump and sidewalk on first > > Good morning Jim, Madison and Rachel, > > As you know and we discussed, I am working on the Neighborhood Enhancement Program Grant with the intent to create something special from the remains of the 150 year old heritage elm removed several months ago on First Street. The grant is do today, Friday. :( I have most of the application complete, but Planning would like me to include project cost estimates as part of the application. > > Thank you Madison who provided some general numbers, $123 sf in-house for sidewalk/ $25 sf estimated if contract approved for contract work. Looks like we have about 20' or so of sidewalk that would benefit from some repair around the base of the elm stump. > Also, there is the time/cost to remove the upper portion of the remaining stump to create a bench at the site, with the possibility of two additional benches created from this wood to be used at another FAN/FH NA location. The Stafford Grove site behind Forest Hills school. (That might need to be in next year's project?) > > I have also contacted Nicole Nathan with the Arts Council as per Planning's request, for the name of a local wood artist who at one point volunteered to help create the benches. > The NEP process allows for us to apply for up to $10,000, which is my intent. Can you support that amount with cost estimates for work you will be able to assist us with to complete this project for the community please. > > I have attached a picture of the sidewalk and stump. > > Just an email response back will be sufficient for the application. :) > > Thanks everyone! Really appreciate the help!!!!! > > Diana > > Diana Smith-Bouwer |Public Information Office City of Lake Oswego PO Box 369 | 380 A Avenue Lake Oswego, OR 97034 > Phone: 503-635-0257 > > > From:fanfh-carole@europa.com To:Smith-Bouwer, Diana Subject:NEP grant for the elm Date:Thursday, April 11, 2019 8:16:55 AM Hi Diana, I know that you need a letter of support from the neighborhood assoc. to use in submitting an NEP Grant - see below. Hope that will be what you need to attach to the application. Appreciate your idea and work on this. Thanks, Carole -------------------- To: Diana Smith-Bouwer Public Information Office City of Lake Oswego From: Carole Ockert Chair, FANFH Neighborhood Assoc. Re: NEP Grant 2019-2020 cycle The FANFH Neighborhood Assoc. has discussed the proposal to have a bench designed and constructed from the remaining trunk of the historic elm on 1st and B in First Addition. We also discussed the proposal to make two simple benches from the salvaged wood taken from the historic elm with masonry supports to be placed in Stafford Grove in Forest Hills. We voted to support both of these proposals at our April 3rd coordinating committee meeting. We are a neighborhood that is passionate about walking. Realtors tout our high walkability index. Benches allow walkers to rest and keep on walking, especially in the hot summer sun. We are also a neighborhood that is passionate about trees. Stafford Grove has been the site of recent Arbor Day festivities. Repurposing an historic tree and highlighting its continued presences in ITS neighborhood is a symbolic commitment to the value we place on significant trees. I hope the grant evaluation committee can find its way to supporting this proposal. Thank you, Carole Ockert From:Nathan, Nicole To:Smith-Bouwer, Diana Subject:Re: Elm tree stump and sidewalk on first Date:Friday, April 26, 2019 11:27:07 AM Agreed, happy to provide input. Nicole Nathan Executive Director Arts Council of Lake Oswego On Fri, Apr 26, 2019 at 11:16 AM -0700, "Smith-Bouwer, Diana" <dbouwer@ci.oswego.or.us> wrote: Most likely, but your input as well as NA input I think is important if there is an interest. Projects are better as a team effort:) Sent from my iPhone > On Apr 26, 2019, at 9:31 AM, Nathan, Nicole wrote: > > Hi Diana, > > Thanks for being in touch, and glad to hear you have the neighborhood support. If you're looking for a letter of support, the Arts Council is happy to do so for the project as it's good for the neighborhood, community, and the arts. In addition, we're happy to connect you with artists who might be a good fit and help facilitate that part of the project. > > You would be handling the project management, commissioning of work with artists, etc? > > Thanks, > Nicole > > Nicole Nathan > Executive Director > > Arts Council of Lake Oswego > Visit us at: 510-520 1st Street, Lake Oswego, OR 97034 > Send mail to: PO Box 369, Lake Oswego, OR 97034 > 503-534-5707 > www.artscouncillo.org > > Art in the Garden Returns May 18th at Tumwater Vineyard. Get your tickets now! Click on the logo below! > > > UPCOMING AT ARTspace > The Art of Quilting // April 19 - June 14, 2019 > Friday Opening Reception // April 19 from 11am-1pm > First Friday // May 3 from 5-7pm > First Friday // June 7 from 5-7pm > > -----Original Message----- > From: Smith-Bouwer, Diana > Sent: Thursday, April 25, 2019 10:36 PM > To: Nathan, Nicole ; Johnson, Stephanie G. > Cc: Olson, Erik ; Smith-Bouwer, Diana > Subject: Elm tree stump and sidewalk on first > > > Good morning Nicole and Stephanie, > > > I understand from Eric in Planning you too have an interest in something special for the heritage elm stump on First Street. I am working on the Neighborhood Enhancement Program Grant with the intent to create something special from the remains of the 150 year old heritage elm removed several months ago on First Street. The grant is do today, Friday. :( I have most of the application complete, but I wanted to reach out to you as well for support. > > I have a letter of support from the FAN/FH and support from the abutting property owner. All parties are excited about the proposed plan which includes replacing the sidewalk around the base of the stump, cutting the remaining stump down to bench height with the possibility of using some of the remaining wood for two additional benches for installation at Stafford Grove behind Forest Hills School. > Also as part of the plan, brass history markers would be inserted into the stump bench noting significant events in LO/US history over the last 150 years. > > When we were removing the tree I did speak with an artist you recommended who at the time was willing to work with us to create benches in exchange for some of the wood. I believe I still have his contact name and number, but working through you and your team would be an exciting opportunity to partner for this wonderful project! The grant is due to the Planning Department on Friday, April 26, by 5 p.m., TODAY! > > The NEP process allows for us to apply for up to $10,000, which is my intent. I would love your input and hope you have time to respond today. I am sorry for this late notice, but just today found out you too had an interest in creating something special from this once beautiful heritage tree! :) > > I have attached a picture of the sidewalk and stump. > > Just an email response back will be sufficient for the application. :) > > Thanks for your consideration! I really appreciate your input! > > Diana > > > Diana Smith-Bouwer |Public Information Office City of Lake Oswego PO Box 369 | 380 A Avenue Lake Oswego, OR 97034 > Phone: 503-635-0257 > > > > > 2019-20 Neighborhood Enhancement Program Application Page 1 of 7 PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project ideas can be found on p. 2-4 of the Guide. The City’s proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood. If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: PROJECT COORDINATOR: NAME OF PROJECT: TITLE IN ORGANIZATION: REQUESTED GRANT AMOUNT: ADDRESS: NEIGHBORHOOD ASSOCIATION: PHONE: Have you previously applied for a grant? If yes, year(s) requested. EMAIL: Neighborhood Enhancement Program 2019-20 Grant Application 2019-20 Neighborhood Enhancement Program Application Page 2 of 7 SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: (Clearly describe your project in as much detail as possible. For neighborhood signs, please include the proposed sign design, a site plan and photo(s) as attachments to the application.) Budget: (Outline in as much detail as possible, how your requested funds would be used. Please note that neighborhood parties, picnics, and other social events are generally limited to $300. If you are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit copies of your bids with the application. See Program Guide p. 4, Step 7.) PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY’S CAPITAL IMPROVEMENT PLAN. Location: (Please include a map, photo, and rough site plan of the location if proposing a physical improvement.) 2019-20 Neighborhood Enhancement Program Application Page 3 of 7 SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. (Describe how your project will benefit the neighborhood and/or community. This is your opportunity to demonstrate the benefit and value of your proposed project.) 2. The project has neighborhood/community support and committed volunteers for implementation. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 3. Responsibility: (It is the applicant’s responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 2019-20 Neighborhood Enhancement Program Application Page 4 of 7 4.For physical improvements, be located on public land. (If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork, please work with the City to verify that your location is on public property.) 5.The project is no or low-maintenance (and will be maintained by volunteers). (Note: The City will not maintain the improvement unless prior agreed upon arrangements have been made. If City staff has agreed that the City will maintain the improvement, an e-mail from the staff person confirming this is required.) 6.Does not fund ongoing or annual expenses. (If applicable, describe how funds are for a one-time expenditure, rather than funding ongoing annual expenses.) 7.For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-wide benefit, be paired with training or support an event.) 8.Neighborhood parties, picnics and other social events are limited to $300 in grant funds. (Please address this criteria in the Budget description in Section 2 of the application.) 2019-20 Neighborhood Enhancement Program Application Page 5 of 7 9.The project can be completed and expenses incurred by June 30, 2020, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 10, 2020. Provide the City with a project report by August 28, 2020. Include photos if applicable, we like to brag! (Include the proposed timeline for the project.) Additional Considerations: 10.Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects, qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11.If applicable, describe matching funds or in-kind contributions. (This may help to prioritize projects, if necessary.) 2019-20 Neighborhood Enhancement Program Application Page 6 of 7 SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. A designated project coordinator has been assigned. The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review. A letter of support from the City-recognized neighborhood association has been submitted with the application. Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. Where applicable, contractor/vendor bids have been obtained to support requested funds. SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be considered. Completed Application (including the narrative addressing the criteria) Letter of support for the project from the City-recognized neighborhood association Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. Contractor/vendor bids where applicable For physical improvements: Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. Photos – showing existing site For street trees: Supplemental street tree application 2019-20 Neighborhood Enhancement Program Application Page 7 of 7 Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm. ATTACHMENT TO GLENMORRIE NA APPLICATION (2019-20) SECTION 2 DESCRIPTION: The GNA would like to continue to build its long-standing successful ivy-pulling program. City funding support in recent years has allowed us to improve participation, enlarge ivy-pulling areas and add Scotch Broom to invasive species to be removed. From our meager start of approximately 10 devoted volunteers, we were able in 2015 to count over 50 volunteers and post-pull BBQ attendees. In 2018, we were able to bring out close to 40 volunteers for the effort, which was entirely volunteer driven this year. Our neighborhood is proud of our many mature trees and our extensive “almost” ivy-free stream corridors, Willamette River front and treed common areas. Our area of focus remains Glenmorrie Drive stream corridor, Old River Road river banks, Highway 43 common areas and Glenmorrie Terrace greenway. BUDGET: Estimated Budget: $800 - Food and Beverage: $400, which helps provide water and snacks for volunteer workers as well as the after-work gathering. - Mailings and Fliers: $200. We would likely use one of our free mailings from the city, but would request an additional one and some signage to help promote the event. - Dumpsters: In the past, we have had up to three Dumpsters delivered for several days to help accommodate yard debris pickup in the neighborhood, as well as overall neighborhood cleanup. These may be available through other city programs. - Garbage charge: $100, for any additional refuse pickup requirements as a result of neighborhood trash picked up during the event. April 26, 2019 Dear City of Lake Oswego, On behalf of the board of the Glenmorrie Neighborhood Association, I would like to offer a letter of support for the Neighborhood Enhancement Program grant being submitted by our association. Since I have lived in the neighborhood, (2007), I have participated in almost every annual ivy pull that has been organized. Not only has it been a great way to preserve the trademark trees that define our neighborhood, but it is really the only organized neighborhood event that brings people together to get to know each other better and form a better sense of community. I have gotten to know my neighbors better through the ivy pull and the subsequent BBQ/gathering every year, and I know that it impacts other neighbors in the same way. In addition, each year we have held the ivy pull, the event has grown in popularity and participation. In recent years, between 40 and 50 neighbors have turned out for the ivy pull. You can see pictures and write-ups from past events on our web site, www.glenmorrie.wordpress.com. Our event this year will take place on Sunday, May 5. We would greatly appreciate another grant from the city to help us preserve the character of this neighborhood and its natural beauty. And judging by the number of people who turn out every year to help out, I am not alone in this sentiment. Thank you so much for your time and attention, and thank you for your prior support of our neighborhood’s beautification and community strengthening efforts. Sincerely, Jon Bell Chair, Glenmorrie Neighborhood Association May 13, 2019 Hi Erik, Below is a screen shot from Vistaprint for a sample order of 250 postcards similar to those that the Glenmorrie Neighborhood has sent out in the past for notifying neighbors of the annual ivy pull. In addition to the charges below ($41.24 for the cards, $13.76 for shipping, which was waived on this sample order with a promo code, and $14.24 for labels) postage for these would be $87.50, bringing the total to $142.98. If we went this route, we would also need to get the list of addresses from the city and also find a way to print the mailing labels. Please let me know if you need any further information. Thanks! Jon Bell 503-290-4282 2019-20 Neighborhood Enhancement Program Application Page 1 of 7 PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project ideas can be found on p. 2-4 of the Guide. The City’s proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood. If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: PROJECT COORDINATOR: NAME OF PROJECT: TITLE IN ORGANIZATION: REQUESTED GRANT AMOUNT: ADDRESS: NEIGHBORHOOD ASSOCIATION: PHONE: Have you previously applied for a grant? If yes, year(s) requested. EMAIL: Neighborhood Enhancement Program 2019-20 Grant Application Hallinan Heights Neighborhood Association Sarah Ellison Annual HHNA ice cream social HHNA Chair $300 208 Ash Street, Lake Oswego, 97034 Hallinan Heights Neighborhood Association 925-967-8589 Yes. 2018, 2016, 2015, 2014. scgellison@gmail.com 2019-20 Neighborhood Enhancement Program Application Page 2 of 7 SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: (Clearly describe your project in as much detail as possible. For neighborhood signs, please include the proposed sign design, a site plan and photo(s) as attachments to the application.) Budget: (Outline in as much detail as possible, how your requested funds would be used. Please note that neighborhood parties, picnics, and other social events are generally limited to $300. If you are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit copies of your bids with the application. See Program Guide p. 4, Step 7.) PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY’S CAPITAL IMPROVEMENT PLAN. Location: (Please include a map, photo, and rough site plan of the location if proposing a physical improvement.) HHNA is requesting $300 to be used for a summer NA ice cream social. This will be the fourth annual ice cream social. Each year this event has grown in popularity, with over 80 neighbors attending last year's event. Funds will be used for food, refreshments, etc. to help grow our event and serve more people. The HHNA ice cream social request is for up to $300. Money will go towards purchasing ice cream, disposable bowls and spoons, ice to keep the ice cream cold, and other sundry products associated with the serving and eating of ice cream. Any exceedance of $300 will be covered by private donations and will not be invoiced to the NEP grant. The ice cream social will be held at Freepons Park. 2019-20 Neighborhood Enhancement Program Application Page 3 of 7 SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. (Describe how your project will benefit the neighborhood and/or community. This is your opportunity to demonstrate the benefit and value of your proposed project.) 2. The project has neighborhood/community support and committed volunteers for implementation. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 3. Responsibility: (It is the applicant’s responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) The ice cream social provides a public benefit by promoting a strong sense of community within our neighborhood. All residents within the HHNA are invited. Signs throughout the neighborhood will give public notice for the ice cream social. Please see attached letter of support from the HHNA. Members of the HHNA Board will work as volunteers to host the ice cream social. Last year, several board members helped with set up, serving ice cream, and clean-up at the end of the event. Sarah Ellison is responsible for coordinating the ice cream social. Other HHNA board members may also help. 2019-20 Neighborhood Enhancement Program Application Page 4 of 7 4.For physical improvements, be located on public land. (If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork, please work with the City to verify that your location is on public property.) 5.The project is no or low-maintenance (and will be maintained by volunteers). (Note: The City will not maintain the improvement unless prior agreed upon arrangements have been made. If City staff has agreed that the City will maintain the improvement, an e-mail from the staff person confirming this is required.) 6.Does not fund ongoing or annual expenses. (If applicable, describe how funds are for a one-time expenditure, rather than funding ongoing annual expenses.) 7.For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-wide benefit, be paired with training or support an event.) 8.Neighborhood parties, picnics and other social events are limited to $300 in grant funds. (Please address this criteria in the Budget description in Section 2 of the application.) N/A This project is no maintenance. Sarah Ellison is responsible for ensuring that Freepons Park is cleaned up, and all trash removed, at the end of the ice cream social. While this will be our fourth annual ice cream social, the ice cream social does not represent an "ongoing" expense. We hope to host an ice cream social annually, but each year the ice cream social is a discreet event, independent of the previous year's ice cream social. It is not an ongoing event. N/A Our request for the ice cream social is limited to $300. 2019-20 Neighborhood Enhancement Program Application Page 5 of 7 9.The project can be completed and expenses incurred by June 30, 2020, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 10, 2020. Provide the City with a project report by August 28, 2020. Include photos if applicable, we like to brag! (Include the proposed timeline for the project.) Additional Considerations: 10.Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects, qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11.If applicable, describe matching funds or in-kind contributions. (This may help to prioritize projects, if necessary.) Our ice cream social is anticipated to take place in August 2019. Invoices will be submitted within 30 days of the event. Past NEP projects: 2018-2019: ice cream social 2017-2018: ice cream social 2016-17: rehab of bus shelter; timber stairs in O'Brien right of way; neighborhood picnic/ice cream social 2015-16: outdoor classroom (matching funds) 2014-15: little free library in Freepons Park N/A 2019-20 Neighborhood Enhancement Program Application Page 6 of 7 SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. A designated project coordinator has been assigned. The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review. A letter of support from the City-recognized neighborhood association has been submitted with the application. Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. Where applicable, contractor/vendor bids have been obtained to support requested funds. SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be considered. Completed Application (including the narrative addressing the criteria) Letter of support for the project from the City-recognized neighborhood association Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. Contractor/vendor bids where applicable For physical improvements: Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. Photos – showing existing site For street trees: Supplemental street tree application 4 4 4 4 4 4 4 4 4 2019-20 Neighborhood Enhancement Program Application Page 7 of 7 Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm. 4/23/2019 To Whom it May Concern, The Hallinan Heights Neighborhood Association held a general meeting on 11/8/2018, at which neighbors identified potential Neighborhood Enhancement Program grant projects. The HHNA Board held a board meeting on 4/4/2019, at which board members voted unanimously to apply for an HHNA grant to fund three projects that had been discussed at the 11/8/2018 meeting: the installation of a park bench in Freepons Park, the removal of invasive plants in the Hallinan Street right-of-way, and the neighborhood’s annual ice cream social. Sincerely, Sarah Ellison Hallinan Heights Neighborhood Association Chair 2019-20 Neighborhood Enhancement Program Application Page 1 of 7 PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project ideas can be found on p. 2-4 of the Guide. The City’s proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood. If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: PROJECT COORDINATOR: NAME OF PROJECT: TITLE IN ORGANIZATION: REQUESTED GRANT AMOUNT: ADDRESS: NEIGHBORHOOD ASSOCIATION: PHONE: Have you previously applied for a grant? If yes, year(s) requested. EMAIL: Neighborhood Enhancement Program 2019-20 Grant Application Hallinan Heights Neighborhood Association Jim & Barbara Fisher Hallinan Street (Undeveloped Right of Way) Invasive Removal Board Members $3,670 1023 O'Brien Street Lake Oswego, Oregon 97034 Hallinan Heights Neighborhood Association 503-636-3153 The Neighborhood Association - Yes Jim & Barbara Fisher - No lanefisher@comcast.net 2019-20 Neighborhood Enhancement Program Application Page 2 of 7 SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: (Clearly describe your project in as much detail as possible. For neighborhood signs, please include the proposed sign design, a site plan and photo(s) as attachments to the application.) Budget: (Outline in as much detail as possible, how your requested funds would be used. Please note that neighborhood parties, picnics, and other social events are generally limited to $300. If you are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit copies of your bids with the application. See Program Guide p. 4, Step 7.) PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY’S CAPITAL IMPROVEMENT PLAN. Location: (Please include a map, photo, and rough site plan of the location if proposing a physical improvement.) Our Hallinan Heights Neighborhood Association would like to have the Undeveloped Hallinan Street and part of the Laurel Street Right of Ways cleared of invasive plants: English ivy, English laurel, Himilayan Blackberries, etc. and planted with native species. *Please see the attached map and photos of the area. The project area is marked with red diagonal lines. *Please see the attached Ash Creek Forest Management Proposal $3,670.00 These funds would pay Ash Creek to treat and cut the invasive plants and plant native species. Five site treatments/planting are included, *Please see the attached map and photos of the site. The red diagonal lines identify the area of the project, approximately .8 acres. The site is the Undeveloped Right of Ways for Hallinan Street between Laurel and Oak Streets and a portion of the Undeveloped right of Way of Laurel Street 2019-20 Neighborhood Enhancement Program Application Page 3 of 7 SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. (Describe how your project will benefit the neighborhood and/or community. This is your opportunity to demonstrate the benefit and value of your proposed project.) 2. The project has neighborhood/community support and committed volunteers for implementation. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 3. Responsibility: (It is the applicant’s responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) Clearing this property of invasive plants will preserve the large Douglas Fir trees that are at risk (English ivy). They are a valued part of our neighborhood and city, both aesthetically and environmentally. As we have worked in our neighborhood natural areas (3 natural areas totaling 12 acres) to improve wildlife habitat, this project would add to our efforts. Removing the invasive species will also protect adjacent homeowner's from invasives intrusion into their property. And, clearing this property will make it possible to eventually build stairs between Laurel and Oak Streets that will improve our neighborhood accessabiltiy and connectivity. This project was discussed and unanimously supported by the Hallinan Heights Neighborhood Association Board on April 4, 2019. Project Volunteers: Hallinan Neighborhood Association and Friends of Hallinan Heights Woods, Coordinators: Jim & Barbara Fisher Ash Creek Forest Management overseen by Jim & Barbara Fisher 2019-20 Neighborhood Enhancement Program Application Page 4 of 7 4. For physical improvements, be located on public land. (If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork, please work with the City to verify that your location is on public property.) 5. The project is no or low-maintenance (and will be maintained by volunteers). (Note: The City will not maintain the improvement unless prior agreed upon arrangements have been made. If City staff has agreed that the City will maintain the improvement, an e-mail from the staff person confirming this is required.) 6. Does not fund ongoing or annual expenses. (If applicable, describe how funds are for a one-time expenditure, rather than funding ongoing annual expenses.) 7. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-wide benefit, be paired with training or support an event.) 8. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. (Please address this criteria in the Budget description in Section 2 of the application.) * Please see the attached email to Jim Bateman and his response. Jim Bateman, Assisstant Public Works Director, verified that the proposed project is on city property, "Looks good to me." This assessement was delivered on the phone to Jim Fisher, following Jim's email to Mr. Bateman. The Hallinan Heights Neighborhood Association, together with the Friends of Hallinan Heights Woods is committed to any required maintenance. There are no ongoing or annual expenses. 2019-20 Neighborhood Enhancement Program Application Page 5 of 7 9. The project can be completed and expenses incurred by June 30, 2020, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 10, 2020. Provide the City with a project report by August 28, 2020. Include photos if applicable, we like to brag! (Include the proposed timeline for the project.) Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects, qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable, describe matching funds or in-kind contributions. (This may help to prioritize projects, if necessary.) *Please see theattacjed Ash Creek Forest Management proposal for the timeline. The project would start as soon as possible after receiving a grant, continue through the summer, fall and winter of 2019 then culminate in the spring of 2020. 2019-20 Neighborhood Enhancement Program Application Page 6 of 7 SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. A designated project coordinator has been assigned. The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review. A letter of support from the City-recognized neighborhood association has been submitted with the application. Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. Where applicable, contractor/vendor bids have been obtained to support requested funds. SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be considered. Completed Application (including the narrative addressing the criteria) Letter of support for the project from the City-recognized neighborhood association Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. Contractor/vendor bids where applicable For physical improvements: Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. Photos – showing existing site For street trees: Supplemental street tree application ✔ ✔ ✔ ✔ ✔ ✔ ✔ 2019-20 Neighborhood Enhancement Program Application Page 7 of 7 Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm. 4/23/2019 To Whom it May Concern, The Hallinan Heights Neighborhood Association held a general meeting on 11/8/2018, at which neighbors identified potential Neighborhood Enhancement Program grant projects. The HHNA Board held a board meeting on 4/4/2019, at which board members voted unanimously to apply for an HHNA grant to fund three projects that had been discussed at the 11/8/2018 meeting: the installation of a park bench in Freepons Park, the removal of invasive plants in the Hallinan Street right-of-way, and the neighborhood’s annual ice cream social. Sincerely, Sarah Ellison Hallinan Heights Neighborhood Association Chair 2019-20 Neighborhood Enhancement Program Application Page 1 of 7 PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project ideas can be found on p. 2-4 of the Guide. The City’s proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood. If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: PROJECT COORDINATOR: NAME OF PROJECT: TITLE IN ORGANIZATION: REQUESTED GRANT AMOUNT: ADDRESS: NEIGHBORHOOD ASSOCIATION: PHONE: Have you previously applied for a grant? If yes, year(s) requested. EMAIL: Neighborhood Enhancement Program 2019-20 Grant Application Hallinan Heights Neighborhood Association Donald Mattersdorff Park Bench in Freepons Board Member $1,500 930 Bullock Street, L.O. Hallinan (510) 842-6060 The HHNA has applied for numerous grants. donald_mattersdorff@yahoo.com 2019-20 Neighborhood Enhancement Program Application Page 2 of 7 SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: (Clearly describe your project in as much detail as possible. For neighborhood signs, please include the proposed sign design, a site plan and photo(s) as attachments to the application.) Budget: (Outline in as much detail as possible, how your requested funds would be used. Please note that neighborhood parties, picnics, and other social events are generally limited to $300. If you are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit copies of your bids with the application. See Program Guide p. 4, Step 7.) PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY’S CAPITAL IMPROVEMENT PLAN. Location: (Please include a map, photo, and rough site plan of the location if proposing a physical improvement.) We would like to install a park bench, as pictured, behind the Little Library looking over Freepons Park The bench (pictured) is a Sterling Heights model which has been preselected by the Parks Department. The cost is $1,500, according to Jeff Munro of the Parks Dept. Installation will involve carrying the bench from a truck to the site, and is free, according to Mr. Munro. On a slightly raised patch immediately behind the little library in Freepons Park, overlooking the park. 2019-20 Neighborhood Enhancement Program Application Page 3 of 7 SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. (Describe how your project will benefit the neighborhood and/or community. This is your opportunity to demonstrate the benefit and value of your proposed project.) 2. The project has neighborhood/community support and committed volunteers for implementation. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 3. Responsibility: (It is the applicant’s responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) We envision the bench providing a peaceful place to read a book or to socialize with neighbors. This request was approved unanimously by the HHNA board in its meeting of April 4th. Donald Mattersdorff will coordinate. 2019-20 Neighborhood Enhancement Program Application Page 4 of 7 4. For physical improvements, be located on public land. (If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork, please work with the City to verify that your location is on public property.) 5. The project is no or low-maintenance (and will be maintained by volunteers). (Note: The City will not maintain the improvement unless prior agreed upon arrangements have been made. If City staff has agreed that the City will maintain the improvement, an e-mail from the staff person confirming this is required.) 6. Does not fund ongoing or annual expenses. (If applicable, describe how funds are for a one-time expenditure, rather than funding ongoing annual expenses.) 7. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-wide benefit, be paired with training or support an event.) 8. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. (Please address this criteria in the Budget description in Section 2 of the application.) Freepons park is public. No maintenance. Not an annual expense. N/A 2019-20 Neighborhood Enhancement Program Application Page 5 of 7 9. The project can be completed and expenses incurred by June 30, 2020, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 10, 2020. Provide the City with a project report by August 28, 2020. Include photos if applicable, we like to brag! (Include the proposed timeline for the project.) Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects, qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable, describe matching funds or in-kind contributions. (This may help to prioritize projects, if necessary.) Yes. - Preservation and beautification of our Hallinan bus stop. - Installation of steps at the bottom of O'Brien Street - Funding for the outdoor classroom at the Hallinan School - Ice cream socials N/A 2019-20 Neighborhood Enhancement Program Application Page 6 of 7 SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. A designated project coordinator has been assigned. The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review. A letter of support from the City-recognized neighborhood association has been submitted with the application. Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. Where applicable, contractor/vendor bids have been obtained to support requested funds. SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be considered. Completed Application (including the narrative addressing the criteria) Letter of support for the project from the City-recognized neighborhood association Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. Contractor/vendor bids where applicable For physical improvements: Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. Photos – showing existing site For street trees: Supplemental street tree application ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ 2019-20 Neighborhood Enhancement Program Application Page 7 of 7 Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm. Proposal – New Park Bench in Freepons Park The Hallinan Neighborhood Association thinks that Freepons Park would benefit from a new bench close to the Little Library. We envision it as a peaceful place to read a book or to socialize with neighbors. Freepons Park already has a couple of benches at its western end. This one would be to the east. Although the eastern end of the park is very damp, almost swampy, during the rainy season, this specific area is a bit higher and remains pretty dry. The bench which we envision is pictured below. It is a Sterling Heights bench which has been pre- selected by Jeff Munro of the Lake Oswego Parks Dept. The cost is $1,500. Mr. Munro says that the Parks department can install such a bench for no additional (itemized) cost. Placing the bench on a cement foundation, as pictured, will elevate it a bit further and keep it that much dryer. Location: We propose to place the bench behind the Little Library looking over the park. From:Donald Mattersdorff To:Sarah Ellison;Neighborhood Associations Subject:Fwd: Park Bench application for Freepons Park Date:Friday, April 26, 2019 3:35:37 PM Attachments:image001.png ---------- Forwarded message --------- From:Munro, Jeff <JMunro@ci.oswego.or.us> Date: Tue, Apr 23, 2019 at 3:34 PM Subject: RE: Park Bench application for Freepons Park To: Donald Mattersdorff <donald.mattersdorff@mattersdorff.com> Cc: Sarah Ellison <scgellison@gmail.com> Of course. Yes we did speak and we are good to go for your grant submittal. Once the process has been completed and if the project is chosen then we would set up a meeting to site the bench. Thanks! Jeff Munro Park/Natural Area/Golf Superintendent CPRP Lake Oswego Parks & Recreation P 503.534.5683 | F 503.534.5754 17601 Pilkington Road Lake Oswego, OR 97034 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activitiesͻ8 Key locationsͻ600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO From: Donald Mattersdorff [mailto:donald.mattersdorff@mattersdorff.com] Sent: Tuesday, April 23, 2019 2:52 PM To: Munro, Jeff <JMunro@ci.oswego.or.us> Cc: Sarah Ellison <scgellison@gmail.com> Subject: Park Bench application for Freepons Park Dear Jeff, You and I spoke a couple of weeks ago about our NEP grant request for a park bench in Freepons Park. You sent me a photo of the approved bench and we spoke about installation costs (there were none). Towards the end of the conversation, you asked me to tell Jim Fisher that he needed to speak with someone else about his idea of clearing ivy from the right of way at Laurel Street and Hallinan, and I did so. I've put the application together. We're ready to send it off. But I have just discovered that as part of the application, I need to document that you and I spoke. Could I impose upon you to reply quickly to this email (reply to all), indicating that you and I did speak on the phone, and that you did give me the cost estimate for the bench? Thank you very much. Yours, Donald Donald Mattersdorff D. Mattersdorff LLC (510) 842-6060 donald.mattersdorff@mattersdorff.com www.mattersdorff.com PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This email is subject to the State Retention Schedule. 4/23/2019 To Whom it May Concern, The Hallinan Heights Neighborhood Association held a general meeting on 11/8/2018, at which neighbors identified potential Neighborhood Enhancement Program grant projects. The HHNA Board held a board meeting on 4/4/2019, at which board members voted unanimously to apply for an HHNA grant to fund three projects that had been discussed at the 11/8/2018 meeting: the installation of a park bench in Freepons Park, the removal of invasive plants in the Hallinan Street right-of-way, and the neighborhood’s annual ice cream social. Sincerely, Sarah Ellison Hallinan Heights Neighborhood Association Chair Miguel Angel Mendoza Project Manager/Estimator miguelm@pacificfence.com ph: (503) 233-6248 fax: (503) 786-2863 PACIFIC FENCE & WIRE CO. Serving Oregon Since 1921 13770 SE AMBLER RD OR CCB # 15121 – 2/26/20 PO BOX 125 WA L&I #PACIFFW330BW –4/12/20 CLACKAMAS, OR 97015 April 12, 2019 Company/Project Fisher Appraisal, LLC. / Brookside Rd Bridge Fence Contact/Phone/Email Chuck Fisher/ (503)939-0491/ chuck@fisherappraisal.com Project Billing PO Box 1663, Lake Oswego, OR 97035 Site Address End of Brookside Road, Lake Oswego, OR 97035 As requested, please find my bid value of $4,505.00 for the following described installation: x Proposal is to provide & install ~26 LF of 4’ high black chain link fence & 4 black wing panels each ~6 LF wide. Each side of the bridge will have a 13 LF of fence section & 2 wing panels, 1 wing panel off each end of the bridge. Excluded engineering & concrete x-raying. x Priced out for 4’ high X 11 ga galv. core/8 ga black finish X 2” weave black chain link mesh, 1 5/8” OD PF40 top/bottom rails & 2 3/8” OD PF40 end posts. All material that isn’t manufactured with a black finish to have a black powder coated finish. Bid pricing valid for 10 days. Exclusions: Private Underground Utility Locate Cost, OCIP, CCIP Insurance and any Special Insurance requirements exceeding our Standard Coverage. Clearing, grading, staking of fence lines. Union labor and any/all liability related to all union matters. Liquidated damages. Prevailing Wages. Permits, bonds, and Sales Tax. Core drilling/ rock drilling. All electrical wiring, conduits and electrical connections including regular and low voltage service. Spoils from the holes to be left on site. Gate automation is not included in this proposal & to be provided/installed by others. Pacific Fence & Wire Co. is not responsible for UL325 compliance for gate automation unless specified above. Qualifications and Terms: This agreement is added to any contract signed as Exhibit A. This agreement takes precedent over all contracts signed between the parties. Terms are: Balance Due on Completion OAC. The undersigned consents to Pacific Fence & Wire Co. to obtain any and all credit reports. Terms are Balance Due on Completion. Default: If payment is not made as set forth above, SERVICE CHARGES shall be added to the unpaid balance and shall be computed by a single periodic interest rate of 1.5% per month which is an ANNUAL PERCENTAGE RATE OF 18% per annum. Owner shall be responsible for all costs, including attorney’s fees incurred by Pacific Fence & Wire Co. in connection with the collection of monies owed by Owner. Signer is authorized to sign for Company and authorizes Pacific Fence & Wire Co. to proceed with installation described above including Terms, Exclusions and Qualifications, and Default. ___________________________________ ___________________________ ___________________________ Signature Title Date ___________________________________ ___________________________ Name Printed Purchase Order Number April 19, 2019 Erik Olson, Senior Planner Iris McCaleb, Administrative Assistant City of Lake Oswego P. O. Box 369 380 A Avenue Lake Oswego, OR 97034 Dear Mr. Olson and Ms. McCaleb, The Lake Grove Neighborhood Association (LGNA), at its April 18th meeting, voted its support for the Neighborhood Enhancement Program (NEP) grant application for railings on the bridge over Springbrook Creek. The proposed neighborhood enhancement will improve pedestrian safety. As part of the development of the grant application, Mr. Jim Bateman, Street Supervisor, Department of Public works was contacted. Mr. Bateman confirmed that the bridge to receive the railings is located in an appropriate easement and provided the contact information for the vendor whose bid is included with the NEP application. The LGNA Board is grateful for Mr. Bateman’s assistance. Thank you for your thoughtful consideration of the LGNA’s 2019 NEP grant proposal. Sincerely, Chuck Fisher LGNA Chair From:Bateman, Jim To:Chuck Fisher, SRA Cc:Michael Buck;Olson, Erik Subject:RE: Word Doc Version of NEP Grant Application Materials Date:Wednesday, April 17, 2019 11:27:37 AM Attachments:image002.png Chuck, I think the safety fence and rail would be a good Neighborhood Enhancement Grant project . Last week I met with Tom Workman the city’s Chief Surveyor and the Box Culvert is in the city’s utility easement so I believe that it meets the necessary requirements .If you need anything else please give me a call. Applications Due 04/26/19 Applications Due 04/26/19 Neighborhood Enhancement Program 2019-20 Grant Application Neighborhood Enhancement Program 2019-20 Grant Application PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project ideas can be found on p. 2-4 of the Guide. The City’s proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood. If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: Application Summary and Contact Information ORGANIZATION: Lakewood Neighborhood PROJECT COORDINATOR: Karen Yoon NAME OF PROJECT: Middlecrest Road Divider Improvement TITLE IN ORGANIZATION: REQUESTED GRANT AMOUNT: up to $8300(see quotes) ADDRESS: Middlecrest Road between Fairmont Road and Kenwood Road NEIGHBORHOOD ASSOCIATION: Lakewood Neighborhood Association PHONE: 301-821-1803 Have you previously applied for a grant? If yes, year(s) requested. No EMAIL: skarenyoon@gmail.com SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: Improve existing road divider located on Middlecrest Road Between Fairmont Road and Kenwood Road Replace existing retaining wall of railway ties which are decaying and mossy with material that is durable and aesthetically pleasing, while keep existing footprint. Improve upon the existing landscaping to create an visually pleasing space with drought-tolerant and possibly native plants that would require minimal maintenance and zero pesticides. Plants may encourage pollinators to our neighborhood. The replacement retaining wall and native/drought-tolerant plants selected for this project will be coordinated with the city’s maintenance supervisor to ensure they are not in conflict with city street operations and maintenance. Ideally would like stone that is similar to the stone in Sundeleaf Plaza/Millennium Plaza. Plants wise would keep existing maple trees, rearrange existing irises and tulip(so far I only see one) to keep in the mix, add some rosemary, tall grass, to have plants filling the space year round with some flowering ones as well. This project should take 1 1/2 to 2 days and should only require a sign saying that it’s blocked from pedestrian/bike traffic since there is no vehicular traffic at most. Please see attachments for further details on each quote and some images. The quotes are from Creative Fences & Decks, Dennis’7 Dees, Oswego Land Management, and Storm Landscape Services, Budget: Funds would be used to pay removal and discarding of existing wall, replacing with alternate material and labor involved, supplementing soil/mulch, adding more plants to have ground cover year round. Please note that unused funds are not transferrable to future grant cycles due to budgetary reasons. If unexpected circumstances prevent projects from being completed, applicants should resubmit their projects during the next grant application cycle. The Neighborhood Enhancement Program will not fund projects from the City’s Capital Improvement Plan. Location: SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. • The project will provide a public benefit to the Lake Oswego community. This project will benefit the public and enhance the Lakewood neighborhood. This divider is where many people walk and bike through this structure. It could be a miniature park/garden where people could potentially sit and take in the beauty that is around them. 2. The project has neighborhood/community support and committed volunteers for implementation. No HOAs in Lakewood. Already approved by existing members of the Lakewood Neighborhood Association(Peggy Friedl-Yee, Babs Hamachek, Tim Swearingen and Karen Yoon) See attached letter. • Responsibility: I am happy to work with the city and the landscaper that is selected to work with. The possibilities are Mike Kebbe with Oswego Land Management, Mitica Leontescu with Creative Fences & Decks, Randy Mihalko with Storm Landscape Services and Sam DeFever with Dennis’ 7Dees. • For physical improvements, be located on public land. This is on public property, right on Middlecrest Road. I have been in communication with Erica Rooney, the City Engineer as well as Pam Peterson. Please see attached email correspondence. 5. The project is no or low-maintenance (and will be maintained by volunteers). Other than the current arrangement the city has with a company that checks on the plants on some regularity the goal is to have low maintenance plants and low maintenance walls, initially the plants may require some watering until the roots are established. Between myself and other neighbors who are aware of the project we will tend to the watering and care of the plants per recommendation of landscaper. 6. Does not fund ongoing or annual expenses. This is a one time funding to complete the project. 7. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-wide benefit, be paired with training or support an event.) N/A 8. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. (Please address this criteria in the Budget description in Section 2 of the application.) N/A 9. The project can be completed and expenses incurred by June 30, 2020, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 10, 2020. Provide the City with a project report by August 28, 2020. Include photos if applicable, we like to brag! Goal is to have this done over the summer. Will be happy to provide before and after photos to share. Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. Emergency Preparedness Project last year. 11. If applicable, describe matching funds or in-kind contributions. None, Lakewood does not have an HOA. 12. If applicable, describe matching funds or in-kind contributions. N/A SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. ☐A designated project coordinator has been assigned. ☐The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review. ☐A letter of support from the City-recognized neighborhood association has been submitted with the application. ☐Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ☐Where applicable, contractor/vendor bids have been obtained to support requested funds. SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be considered. ☐Completed Application (including the narrative addressing the criteria) ☐Letter of support for the project from the City-recognized neighborhood association ☐Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ☐Contractor/vendor bids where applicable For physical improvements: ☐Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. ☐Photos – showing existing site For street trees: ☐Supplemental street tree application Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm. SCOPE OF WORK: Install landscape as specified below. SITE PREPARATION:$590 Access Prep/Restoration Remove existing railroad ties Specified plant removal ROCK PLANTER WALLS:$5,410 3/4" Minus Gravel Base 2 cyd Avison 2"-4" Split Wall Rock 100 sqft Filter Fabric 100 sqft 3/4" Clean Crushed Drain Rock 2 cyd Construct rock landscape walls as specified. A drainage system will be installed behind walls as necessary. Backfill behind walls will be provided by native topsoil, and be compacted to prevent future settling. Prepare the site for new landscape improvements by completing the following tasks: LANDSCAPE PROPOSAL for the Karen Yoon RESIDENCE April 25, 2019 PLANTING: 15 Misc. Grasses & Perennials $391 CONDITIONS AND EXCLUSIONS: Contractor is not responsible for damage to unmarked or unknown underground utilities and obstacles Bid excludes removal of subsurface rock, construction debris or other soil contaminants. Bid for additional imported topsoil provided upon request. Proposal excludes warranty for annuals, perennials, items planted in containers, transplants or plants not furnished by contractor. No replacement will be given on plants abused, neglected or lost from natural causes such as hail, wind, freezes, animal or insect damage. Proposal excludes warranty for damages from storms and erosion. Any additions or changes to the above proposal will be billed on a time and materials basis (T&M). Bid is subject to review and revision if not accepted within 30 days. Install plants as per the attached plant list or approved equal. Bid includes all amendments, fertilizers and staking. Should site conditions change between the time contract is signed and work on site commences, additional charges may apply. BASE BID SITE PREPARATION:$590 ROCK PLANTER WALLS:$5,410 PLANTING: 15 Misc. Grasses & Perennials $391 Total to complete the above $6,391 Respectfully submitted, Sam DeFever LANDSCAPE DESIGNER: Dennis' 7 Dees Landscaping OLCB #5009 RESIDENCE April 25, 2019 LANDSCAPE PROPOSAL for the Karen Yoon PLANTING: 15 Misc. Grasses & Perennials Shrubs, Perennials, Grasses, & Groundcovers 2 Carex testacea Orange Sedge 1 gal. 3 Rosmarinus officinalis 'Prostratus' Prostrate Rosemary 1 gal. 2 Rudbeckia hirta Black Eyed Susan 1 gal. 2 Hosta x 'June' June Plantain Lily 1 gal. 3 Polystichum munitum Western Sword Fern 2 gal. 3 Carex morrowii 'Ice Dance' Ice Dance Sedge 1 gal. RESIDENCE Karen Yoon Yoon Carex Testacea Rosmarinus ‘Prostratus’ Rudbeckia Hosta ‘June’ Polystichum munitum Carex ‘Ice Dance’ Oregon LCB#9595 1954 Egan Way, Lake Oswego, OR 97034 DATE 4/17/2019 Phone: 503-754-6911 WORK ORDER #N/A Email: mike.oswegolandmanagement@gmail.com VALID UNTIL 5/17/2019 Prepared by: Mike Kebbe CLIENT Karen Yoon 404 Fairmont Rd Lake Oswego, OR 97034 UNIT PRICE QTY AMOUNT Labor 55.00 36 1,980.00 229.00 Paver Saw, Blades, Chisel, Brushes 229.00 1 229.00 2,446.75 2.28 672 1,532.16 1.48 168 248.64 4.58 20 91.60 3.97 15 59.55 Construction Adhesive: 12-Pack 56.64 1 56.64 79.00 1 79.00 7.98 40 319.20 29.98 2 59.96 [42] TOTAL 4,655.75$ Thank You For Your Business! Oswego Land Management, LLC QUOTE TERMS AND CONDITIONS ITEMIZED COSTS Wall Cap: RumbleStone Sierra Blend Equipment / Misc Materials Gravel: 5/8-Inch Paver Base DESCRIPTION OF WORK Furnishing of labor, equipment and materials to demolish and reconstruct two raised planter beds and install up to 40 small plants in the proposed beds, near the intersection of Middlecrest and Fairmont in Lake Oswego, Oregon. The new planter beds shall be constructed of RumbleStone Sierra Blend stone blocks. The footprint and height of the proposed beds shall closely mimic those of the existing beds. Wall Block: RumbleStone Sierra Blend Sand: Paver Base Sealer Store Delivery Fee Plant Stipend Print Name: x ___________________________________________ 1. Client signature below indicates acceptance of this quote. 2. Payment for all Materials and Equipment/Misc. items are due prior to commencement of work. Client Acceptance (sign below): SSTORM Landscape Services PO Box 230235 Portland, OR 97281 (503) 891-2763 info@stormlandscape.com ESTIMATE AADDRESS Karen Yoon Middlecrest EESTIMATE #1589 DDATE 04/19/2019 LCB#CONTACT 9094 Randy ACTIVITY AMOUNT Retaining Wall Two road barrier planters on Middlecrest Road between Kenwood Road and Fairmont Road. Replace old railroad ties with concrete block wall and add evergreen plants. Scope of work... - remove and dispose of the existing railroad ties (dispose at landfill not recycle yard due to the creosote) - excavate back the existing soil - install 3/4" minus gravel and compact for wall sub-base - construct walls using flat faced Manor stone concrete blocks; color Northwest Blend - re-install the soil behind the new walls and grade the planters - install 4 each Mount Vernon Laurels - install 9 each Heuchera - install 9 each Carex Evergold - install garden compost mulch around the new plants and existing trees 3,100.00 TOTAL $3,100.00 Accepted By Accepted Date K Yoon <skarenyoon@gmail.com> NEP Grant Ideas at Street Divider on Middlecrest Road 12 messages Olson, Erik <eolson@ci.oswego.or.us> Tue, Apr 2, 2019 at 2:37 PM To: "skarenyoon@gmail.com" <skarenyoon@gmail.com> Cc: "Rooney, Erica" <erooney@ci.oswego.or.us> Hi Karen, It was nice to talk with you today regarding your NEP grant application idea to improve the existing road divider on Middlecrest Road, near Fairmont Road, in Lakewood. Considering that this work would need to take place within the public right-of-way, I’ve copied Erica Rooney - our City Engineer - who should be able to discuss the feasibility of your idea in more depth. For your convenience, here is a link to the NEP Guide and Application materials for the 2019-2020 Grant Cycle: https://www.ci.oswego.or.us/sites/default/files/fileattachments/NEP%20Guide- App%20Packet%202019-20_2.pdf. This should provide you with some ideas and direction on how to proceed through the process, but don’t hesitate to reach out to me with any other questions. Best, Erik Olson Senior Planner City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 tel: 503.697.6524 Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea... 1 of 10 4/26/19, 9:58 AM PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This email is subject to the State Retention Schedule. Rooney, Erica <erooney@ci.oswego.or.us> Tue, Apr 2, 2019 at 3:06 PM To: "skarenyoon@gmail.com" <skarenyoon@gmail.com> Cc: "Olson, Erik" <eolson@ci.oswego.or.us> Hello, I’ll be out of the office the rest of the day, but feel free to send me either a quick emails with your ideas, or you can leave a detailed voice mail message and I can call you back tomorrow. Sincerely, Erica Rooney, P.E. City Engineer Engineering Department City of Lake Oswego PO Box 369 (mail only) 380 A Avenue Lake Oswego, OR 97034 503-635-0264 - direct erooney@ci.oswego.or.us [Quoted text hidden] [Quoted text hidden] K Yoon <skarenyoon@gmail.com> Wed, Apr 3, 2019 at 12:28 PM To: "Rooney, Erica" <erooney@ci.oswego.or.us> Hi Erica, Eric referred me to you to run this potential Neighborhood Enhancement Project by you since it is on the street. Our Lakewood neighborhood is interested in replacing the wood retaining walls with something more durable and yet attractive and possibly plant additional native plants in the beds, something that is drought resistant since there is no irrigation for them. My understanding is this has been there for more than 25 years and it showing signs of wear. It would be a nice place for people to sit for a moment. There's a lot of foot traffic/bike traffic so it would be nice to improve it. It's a sort of zigzag formation I figure to avoid people from racing down Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea... 2 of 10 4/26/19, 9:58 AM hill on their bikes. I am attaching a photo. This is located on Middlecrest Rd right after Fairmont Rd. Recently someone from the city came by to document that the street is closed off there. Thanks, Karen Yoon Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea... 3 of 10 4/26/19, 9:58 AM Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea... 4 of 10 4/26/19, 9:58 AM [Quoted text hidden] Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea... 5 of 10 4/26/19, 9:58 AM Rooney, Erica <erooney@ci.oswego.or.us> Wed, Apr 3, 2019 at 4:26 PM To: K Yoon <skarenyoon@gmail.com> Hello,  Yes, I am familiar with the installation. I believe we could entertain ideas for improvement, as long as the general configuration and intent were maintained – allowing access for pedestrians, without creating a “straight shot”. I like the idea of drought-tolerant plantings, etc. As long as the ideas don’t become too complicated with things such as lighting, irrigation, etc. than we can take a look at options for replacement or improvement.  Feel free to contact me directly if you want to talk about this a bit more. [Quoted text hidden] K Yoon <skarenyoon@gmail.com> Wed, Apr 3, 2019 at 5:26 PM To: "Rooney, Erica" <erooney@ci.oswego.or.us> Hi Erica, Yes we would keep the same configuration, just looking to replace the wood for something else. Definitely not looking for anything complicated-no lights or irrigation since there is no existing electrical or water sources there. Do you have resources on who would be able to do this? Any particular contractors/companies who have done this sort of work for the city both retaining wall and planting? I am happy to reach out to them to get bids when the time is right. Some of the nearby neighbors are happy to help with planting as well if needed. It could be a community bonding project potentially. Thank you, Karen [Quoted text hidden] Rooney, Erica <erooney@ci.oswego.or.us> Mon, Apr 8, 2019 at 3:58 PM To: K Yoon <skarenyoon@gmail.com> Karen,  Sorry, I forgot to get back to you on a couple options. We can’t specifically recommend a certain contractor, but I can tell you who has done a lot of work in the City, and they may be good options to consider:   Seagrave Landscape Services 7 Dees  Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea... 6 of 10 4/26/19, 9:58 AM They can also give you suggestions if it’s not the type of work they would be interested in. Good luck. [Quoted text hidden] K Yoon <skarenyoon@gmail.com> Sun, Apr 21, 2019 at 10:12 PM To: "Olson, Erik" <eolson@ci.oswego.or.us> Hi Erik, I'm having trouble with the pdf, I can't seem to add in any text under the grey numbered areas. Where should I have the letter from the Lakewood Neighborhood Association be sent to? Can they email you directly? I've attached what I could modify in the pdf. I have also included the map. I am waiting to meet with one more landscaper to get a quote from them. Here's some of the text I would include: Improve existing road divider located on Middlecrest Rd Between Fairmont Rd and Kenwood Rd Replace existing retaining wall of railway ties which are decaying and mossy(over 25 years old?) with material that is durable and aesthetically pleasing, while keep existing footprint. Improve upon the existing landscaping to create an visually pleasing space with drought-tolerant and possibly native plants that would require minimal maintenance and zero pesticides. Plants may encourage pollinators to our neighborhood. The replacement retaining wall and native/drought-tolerant plants selected for this project will be coordinated with the city’s maintenance supervisor to ensure they are not in conflict with city street operations and maintenance. This project will benefit the public and enhance the Lakewood neighborhood appearance where many people walk and bike through this structure. No HOAs in Lakewood. Already approved by existing members of the Lakewood Neighborhood Association(Peggy Friedl-Yee, Babs Hamachek, Tim Swearingen and Karen Yoon) Thanks, Karen [Quoted text hidden] 2 attachments map of NEP project.tiff 86K NEP packet 2.pdf 373K Olson, Erik <eolson@ci.oswego.or.us> Mon, Apr 22, 2019 at 8:49 AM Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea... 7 of 10 4/26/19, 9:58 AM To: K Yoon <skarenyoon@gmail.com> Hi Karen,  I’ve attached a Word version of the application packet, in the case that this makes it easier to fill out the form.  The only stipulation about the letter from the NA is that it will need to express support for the project and be attached to your application (or submitted concurrently with your application). They can email me directly if they so choose, but you will need to submit the email along with your application regardless.  Best,  Erik Olson Senior Planner City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 tel: 503.697.6524    From: K Yoon [mailto:skarenyoon@gmail.com] Sent: Sunday, April 21, 2019 10:13 PM To: Olson, Erik <eolson@ci.oswego.or.us> Subject: Re: NEP Grant Ideas at Street Divider on Middlecrest Road Hi Erik, [Quoted text hidden] Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea... 8 of 10 4/26/19, 9:58 AM [Quoted text hidden] NEP Application Fillable Form 2019-20-Final.docx 97K K Yoon <skarenyoon@gmail.com> Tue, Apr 23, 2019 at 11:15 PM To: "Rooney, Erica" <erooney@ci.oswego.or.us> Hi Erica, would it be a problem to make the wall a little higher to 20 inches? I think it's currently 18 inches high. I need to remeasure. Thanks, Karen [Quoted text hidden] K Yoon <skarenyoon@gmail.com> Wed, Apr 24, 2019 at 12:22 AM To: "Olson, Erik" <eolson@ci.oswego.or.us> Hi Erik, Here's what I have. I would love any feedback. I will attach the NA letter in the final version and am still awaiting one more quote since I have 3 quotes so far, one of them is for only the wall. I am asking for some adjustments on plants. Thank you, Karen [Quoted text hidden] NEP Application Lakewood Middlecrest Road Divider.rtfd.zip 8067K Rooney, Erica <erooney@ci.oswego.or.us> Wed, Apr 24, 2019 at 9:20 AM To: K Yoon <skarenyoon@gmail.com> Karen, Minor modifications like that should be fine. If you wanted to make it 4-ft tall, then we would have other issues. Thanks for asking. Erica Rooney, PE City Engineer [Quoted text hidden] Olson, Erik <eolson@ci.oswego.or.us> Wed, Apr 24, 2019 at 11:26 AM To: K Yoon <skarenyoon@gmail.com> Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea... 9 of 10 4/26/19, 9:58 AM Hi Karen,  We ask that all applicants to try and provide complete estimates, including labor, materials, and any contingency amount that they believe might be necessary for their proposal. City staff can try to fill in any gaps, but if there is not enough information in the proposal to evaluate, the committee likely will decline it, or ask the NA to resubmit next year.  I understand you’re working with Pam Peterson on developing plans, and that you’re working with the consultants to refine the cost estimates for your proposal. I just wanted to reiterate the importance of having a complete estimate as a component of your application, so please try to get those in by Friday in order to avoid any complications. [Quoted text hidden] Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea... 10 of 10 4/26/19, 9:58 AM Peggy Friedl-Yee 455 Lakewood Rd Lake Oswego, OR 97034 peggyfy@mac.cpom April 24, 2019 Iris McCaleb City of Lake Oswego - Neighborhood Associations PO BOX 369 380 A Avenue Lake Oswego, OR 97034 Dear Iris, Karen Yoon is on the Board of the Lakewood Neighborhood Association. She has put together a Neighborhood Enhancement Grant to upgrade the planted street divider on Middlecrest at Fairmont and we are in full support of this initiative. Thank you, Peggy Friedl-Yee Lakewood Neighborhood Member-at-Large 2019-20 Neighborhood Enhancement Program Application Page 1 of 6 PURPOSE: The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships between the City and neighborhoods by providing grants to qualified organizations for projects that provide a public benefit to the community. ELIGIBLE PROJECTS & FUNDING: Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program Guide. Project ideas can be found on p. 2-4 of the Guide. The City’s proposed funding for the Neighborhood Enhancement Program is projected at $60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per neighborhood. If your association is partnering with another association on a larger project, please note the partner organization/s under Requested Grant Amount and Neighborhood Association below. SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION ORGANIZATION: McVey-South Shore Neighborhood Association PROJECT COORDINATOR: Jan Castle NAME OF PROJECT: Trauma Kit purchase TITLE IN ORGANIZATION: Chair REQUESTED GRANT AMOUNT: $262.94 ADDRESS: 16181 Parelius Circle Lake Oswego, OR 97034 NEIGHBORHOOD ASSOCIATION: McVey-South Shore PHONE: 503-636-6709 Have you previously applied for a grant? If yes, year(s) requested. Yes: 2017 for replacement of a damaged fence 2013, 2014 for purchase and installation of a sculpture piece EMAIL: jancastle@comcast.net Neighborhood Enhancement Program 2019-20 Grant Application 2019-20 Neighborhood Enhancement Program Application Page 2 of 6 SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: (Clearly describe your project in as much detail as possible. For neighborhood signs, please include the proposed sign design, a site plan and photo(s) as attachments to the application.) The McVey-South Shore neighborhood association is beginning to develop a neighborhood emergency plan, and as part of that, we wish to purchase a 50 person medical trauma kit for use by medical personnel in the event of a major catastrophe. It would be stored at the Lake Oswego Corporation building at 700 McVey Avenue. This building is new within the year and has been built to the highest seismic standard, referred to as Immediate Occupancy, which should be safe to occupy after a Magnitude 9 earthquake such as the Cascadia Subduction Zone quake. The fire department has access to the building and the Lake Corp management has given us permission to set up a medical station there. We are forming a medical team that will identify area doctors and nurses and plan how such a medical station will work. The first step in that is stockpiling some basic supplies that can be accessed by whichever medical personnel are the first to arrive. We envision this as a “second aid” station, since it is dependent on availability of firefighters to open it up for us and do a quick inspection to make sure it’s safe to occupy. We are preparing the residents to be each other’s own first responders, and to plan to give first aid in their immediate areas right after the emergency happens. This would be a place to come following that for checking in with a doctor, receiving follow-up care, or treatment for more acute injuries and possibly transportation to the hospital. Budget: (Outline in as much detail as possible, how your requested funds would be used. Please note that neighborhood parties, picnics, and other social events are generally limited to $300. If you are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit copies of your bids with the application. See Program Guide p. 4, Step 7.) The 50 person trauma kit, which has been pre-approved by the city, would be ordered on-line and costs $239.97. Shipping is listed as 22.97, making the total cost $262.94. The advertisement describing the kit can be found at https://www.sosproducts.com/50-Person- Duffle-Bag-First-Aid-Kit-p/3550.htm PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY’S CAPITAL IMPROVEMENT PLAN. Location: (Please include a map, photo, and rough site plan of the location if proposing a physical improvement.) N/A 2019-20 Neighborhood Enhancement Program Application Page 3 of 6 SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. (Describe how your project will benefit the neighborhood and/or community. This is your opportunity to demonstrate the benefit and value of your proposed project.) Having a medical station at the Lake Corp building will benefit any neighbors within walking distance who need medical care in a disaster. Those would include residents from not only our neighborhood association, but also some from Hallinan Heights and Lakewood neighborhoods. Having basic supplies already stockpiled would enable providers to start treating injuries immediately. Additional supplies can be brought there from neighbors’ homes as needs are determined. Meridian Park Hospital may be hard to access because of road damage or blockage, and the hospital is expected to be overwhelmed with serious injuries. We are trying to utilize local practitioners to treat as many injuries as possible in order to reserve the hospital for injuries that can only be treated there. There are many doctors and nurses who live in our neighborhoods, but not everyone knows where they are and when they are home. Having a pre-designated location where people can find help will be a huge benefit in promptly treating minor injuries, in order to prevent them from becoming major injuries. 2. The project has neighborhood/community support and committed volunteers for implementation. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) Jan Castle, NA chair, project coordinator Peter Goodkin, MD, medical team chair 2019-20 Neighborhood Enhancement Program Application Page 4 of 6 3. Responsibility: (It is the applicant’s responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) I will be responsible for ordering the trauma kit and delivering it to the Lake Corp building. 4. For physical improvements, be located on public land. (If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork, please work with the City to verify that your location is on public property.) N/A 5. The project is no or low-maintenance (and will be maintained by volunteers). (Note: The City will not maintain the improvement unless prior agreed upon arrangements have been made. If City staff has agreed that the City will maintain the improvement, an e-mail from the staff person confirming this is required.) The neighborhood association will replace the supplies in the kit as they are used or expire. 6. Does not fund ongoing or annual expenses. (If applicable, describe how funds are for a one-time expenditure, rather than funding ongoing annual expenses.) Some of the items included in the kit have expiration dates on them which are noted on the kit. We would make plans to replace those items at the appropriate time, at our own expense, so this would be a one-time purchase. 7. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. (Describe how your project will provide neighborhood or community-wide benefit, be paired with training or support an event.) These supplies will be used for whomever shows up that needs treatment. 8. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. (Please address this criteria in the Budget description in Section 2 of the application.) N/A 9. The project can be completed and expenses incurred by June 30, 2020, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 10, 2020. Provide the City with a project report by August 28, 2020. Include photos if applicable, we like to brag! (Include the proposed timeline for the project.) I will order the kit as soon as the grant is approved. 2019-20 Neighborhood Enhancement Program Application Page 5 of 6 Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects, qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 2013-purchased a sculpture for $4000 (limit at the time) 2014-paid for concrete pad and installation of sculpture 2017-partnered with Public Works dept. to replace a damaged fence on South Shore Blvd. and Palisades Terrace Drive. 11. If applicable, describe matching funds or in-kind contributions. (This may help to prioritize projects, if necessary.) N/A 12. If applicable, describe matching funds or in-kind contributions. (This may help to prioritize projects, if necessary.) N/A SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. ☒ A designated project coordinator has been assigned. ☒ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review. ☒ A letter of support from the City-recognized neighborhood association has been submitted with the application. ☒ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ☐ Where applicable, contractor/vendor bids have been obtained to support requested funds. 2019-20 Neighborhood Enhancement Program Application Page 6 of 6 SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be considered. ☒ Completed Application (including the narrative addressing the criteria) ☒ Letter of support for the project from the City-recognized neighborhood association ☒ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ☐ Contractor/vendor bids where applicable For physical improvements: ☐ Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. ☐ Photos – showing existing site For street trees: ☐ Supplemental street tree application Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm. Yes, once they get access from us or first responders. We will make sure LOFD knows where the bag is. Jeff Ward Lake Manager From my mobile phone On Apr 24, 2019, at 10:59 AM, Jan Castle <jancastle@comcast.net> wrote: Great! Thanks Jeff. So just to confirm, it would be OK for doctors to treat people in your building, correct? Jan From: Jeff Ward [mailto:jeff.ward@lakecorp.com] Sent: Wednesday, April 24, 2019 10:31 AM To: jancastle@comcast.net Subject: bag Hi Jan, It looks like we can store the bag. The fire department already has access to our building, so we are good to go. Jeff Ward Lake Manager 503-636-1422 971-233-9005 Direct 503-636-3226 Fax From: jancastle@comcast.net To: jeff.ward@lakecorp.com Sent: 2019-04-22 8:38:03 PM Subject: Re: emergency plan Hi Mark, No, the neighborhood association wouldn't want a key. We'd only go in when firefighters inspected and opened it up. And possibly not until one of you guys arrived. The lake will slosh with a big earthquake, endangering those on the shore. Mark mentioned that you may decide to draw the lake down a bit to reduce risk from aftershock sloshing. We'd probably wait for you to make that call, depending on where the water goes with the first shock. The ad didn't specify the dimensions of the duffel, so I don't know exactly how big it is. It could be stored anywhere it would fit and stay dry, definitely above floor level, as long as we would know where to find it. Jan Hello Jan, Mark forwarded your email to me. Do you know what the storage requirements for the duffel are? Also, what would be the access requirements. Firefighters have access to our buildings via the knox box and a proprietary key they carry. Would the neighborhood association also be asking for a key? Jeff Ward Lake Manager 503-636-1422 971-233-9005 Direct 503-636-3226 Fax Hi Mark, Did you find out anything further about permission for the neighborhood association to use the building in an emergency and room to store the trauma kit? The kit, by the way, is a little larger than the first one I looked at. It’s a duffel bag, not a backpack. The dimensions are not listed on the description, but here’s the photo. http://www.sosproducts.com/50-Person-Duffle-Bag-First-Aid-Kit-p/3550.htm Please let me know where you are with this. I have to turn the application for the grant in on Friday. Thanks, Jan McVey-South Shore Neighborhood Association Lake Oswego, Oregon April 26, 2019 To: NEP Grant Committee This is to confirm that this grant application was approved at our neighborhood association general meeting on April 3, 2019. There were 19 people in attendance and the vote was unanimous to apply for two 50 person trauma kits, to be stored at the Park Academy and the Lake Corp building, pending final approval by each organization for public use of their facilities in an emergency. I received word this week that the Park Academy’s board decided that their primary responsibility was for the children in their care and that they would be unable to open the school to the public, so we are not applying for a trauma kit for storage there. At the same time, I received email confirmation from the Lake Corp (attached) that they would be happy to make the building available to the public and that they had room to store the kit, which comes in a duffel bag. Hence the application for one trauma kit. Jan Castle Chair McVey-South Shore Neighborhood Association McVey-South Shore NEP Grant App Page 1 of 3 I don’t know if it’s a written requirement to have Prep LO support/review your EP grant but it gives you a better chance at approval. You do need to schedule time with Erik to review your app ahead of turning it in and the final due date. Hopefully, he can give you the OK to submit. Good job getting LC’s approval. Rick On Apr 24, 2019, at 11:03 AM, Jan Castle <jancastle@comcast.net> wrote: So is that sufficient for the committee? I just heard from the Lake Corp and they said we can store the bag, and that the fire dept. has access to the building. I wrote back to confirm that people can be in there. Waiting to hear. Won‘t have time to fill out the application until tomorrow. From: Rick Eilers [mailto:preparednw@gmail.com] Sent: Wednesday, April 24, 2019 9:01 AM To: Jan Castle Subject: Re: Grant review Jan, I can give my opinion to the request just not from Prep LO. Sorry about Park Academy but that’s the purpose of asking the questions and getting permission ahead of applying. The system works. Rick On Apr 24, 2019, at 8:56 AM, <jancastle@comcast.net> <jancastle@comcast.net> wrote: And I heard yesterday that the Park Academy board decided not to grant public Access to their building so I won't apply for a trauma kit for that location. The Lake Corp should have word for next before Friday, but if they don't and you can't approve it then I won't submit. If they come through after today can you approve it yourself? Sent from Xfinity Connect Application -----Original Message----- From: preparednw@gmail.com To: jancastle@comcast.net Sent: 2019-04-23 9:41:34 PM Subject: Grant review Jan, Our last chance for Prep LO to meet and look over your NEP application will be at noon on Wednesday. My committee is leaving town after the EP fair. McVey-South Shore NEP Grant App Page 2 of 3 Just found out. Rick Rick Eilers Prepared Northwest, Inc. 17701 Leafy Ln. Lake Oswego, Or 97034 503-757-7572 CCB#209366 preparednw@gmail.com Thanks Rick, I gave this some thought overnight and see a slight difference between this structure and David’s. These kits will not be stored at anyone’s home, but in institutional buildings, which police or fire can open as soon as they inspect them for safety. Therefore, the equipment would be accessible to whomever gets there first to set up an aid station. That could be a CERT, a member of the Medical Team or an organizer of the Emergency Plan. I see this kind of station as a place to provide “second aid” since it depends on firefighters inspecting and opening. I would stress to community members that they still need to be able to provide first aid to each other in their immediate neighborhoods. This could be a place to come following that for checking in with a doctor, having follow-up care, or treatment for more acute injuries and possibly transportation to the hospital. My understanding is that the kits come with an expiration date so we could build that date into a schedule for replacement of specific items, which I note you can buy on line. I’d expect the neighbors to bear that cost (about $50) just by taking up a collection. We could designate a Responsible Managing Person to be in charge of the kits and their updating as part of our Emergency Plan. The Medical Team has not yet been formed. The Emergency Plan is just being organized. I am awaiting letters from the school and Lake Corp granting permission for access and confirming space for storage of the kits. Does this sound like it would meet the criteria, specifically for access to the kits? Thanks, Jan From: Rick Eilers [mailto:preparednw@gmail.com] Sent: Tuesday, April 16, 2019 1:40 PM To: Jan Castle Subject: Re: NEP grant Jan, McVey-South Shore NEP Grant App Page 3 of 3 Just forward the application and letters. Here’s some other requirements that need to be included in the app: Who is the RMI (Responsible managing person) ultimately in charge of the kits? David set the bar- you will need to have a total of 4 people living in your neighborhood to have access to the kits. If the quake happens after hours, can any of the 4 people get the kits without having to wait for someone outside your neighborhood to open the doors? These need to be available 24/7 by the neighborhood. Do you need a written agreement between PA, LC and the 4 people about access? If so, include this with the app. How often will they be inspected and updated? What happens when one of your key people resign, move away, etc? Sorry, the review committee at the city wants to make sure you always have the supplies available for the whole neighborhood to use. If you apply, why not ask for the $300 for meeting refreshments? Rick On Apr 16, 2019, at 11:14 AM, Jan Castle <jancastle@comcast.net> wrote: Hi Rick, McVey/S. Shore voted at our meeting to apply for an NEP grant for two 50 person trauma kits, one to be stored at the Park Academy and one at the new Lake Corp building, which, conveniently, is built to Immediate Occupancy. I am awaiting confirmation from their boards that they are willing to store the kits, and will have them write letters stating that, and that police and fire have access to both in an emergency. Do I need to do anything other than send you the application accompanied by the letters before I submit them to Erik? Thanks, Jan Page 1 of 5 Introduction to Oswego Summit Condominiums, April 2019 The Safety and Preparedness Committee in our condominium community, Oswego Summit, is submitting a grant proposal to the 2019 Lake Oswego Neighborhood Enhancement Program. We are a 15-acre, 26-building, 214 owner-occupied condominium community located near the top of SW McNary Parkway. Our community of approximately 350 residents includes younger families, with a majority of older and retired persons. We have had an active Safety and Preparedness Committee since 2006. Most recently we have expanded our work to emphasize individual residents’ preparation for a minor or major ‘event,’ with The Big One as an example. To educate our residents we have designed and crafted posters expressing preparedness practices, written supporting flyers, and have made them available at our community mailbox area. We assembled, in 2006, what we call ‘The Red Book,’ and created a revised edition in 2017. We distribute The Red Book to every resident and ensure new residents receive one when they move to Oswego Summit. This book includes the Red Cross Prepare! and Living on Shaky Ground booklets and other sources for individual preparedness. At our monthly board meetings, we give a progress report on our work and offer a safety and preparedness tip to our residents. In the summer of 2018, our committee hosted a ‘preparedness’ table at our community barbeque. Despite our efforts of preparedness, we remain concerned with access to emergency services during an event, especially since our CERT students were told our forested hillside location would make us isolated and difficult to receive help. Recently, our Board of Directors approved some funds to purchase equipment and medical supplies. This effort is led by residents who have attended the Lake Oswego Community Emergency Response Team (CERT) classes. In March, 2019, these same residents delivered three mini-classes for our community, passing on highlights of what they learned in the CERT classes. Along our way to greater preparedness we wanted to find an expert who would critique our ideas for equipment and medical supplies before we solidified our list; our search led us to David Kainoa of the Lake Forest neighborhood. David generously met with us twice, introducing our community to a water filtering system we would not have found otherwise and communication radios which can be tuned to a nearby fire station. He walked our property with the committee to advise where to put our cache of materials. In reading the online Neighborhood Enhancement Program we see Lake Forest and Lakewood neighborhoods applied for a grant in 2018. We believe our Oswego Summit Condominiums may be the only condo-complex in Lake Oswego mirroring in some ways the preparations these communities are engaged in. Our Board of Directors supports our committee’s submission of the Neighborhood Enhancement Program grant request. Page 2 of 5 Neighborhood Enhancement Program 2019-20 Grant Application Section 1: Application Summary and Contact Information ORGANIZATION: Oswego Summit Condominiums NAME OF PROJECT: Emergency Equipment and First Aid Training REQUESTED GRANT AMOUNT: $2,023.76 NEIGHBORHOOD ASSOCATION: Mountain Park Neighborhood Association Have you previously applied for a grant? If yes, year(s) requested. No PROJECT COORDINATOR: Cookie Johnson TITLE IN ORGANIZATION: Safety and Preparedness Committee, Chair ADDRESS: 64 Oswego Summit, Lake Oswego, OR 97035 PHONE: 503-998-9068 EMAIL: cookiesoffice@comcast.net Page 3 of 5 Section 2: Project Description, Budget and Location if Applicable Description: Equipment and Medical Supplies to serve our community in a minor or major event, such as loss of electricity during The Big One and the aftermath. First aid training for 20 residents who will assist in the treatment of neighbors following an event. Budget: We want to use grant monies for some of the Team Captain Supplies listed in the NEP documents. We believe it is essential residents who are willing and able to deliver first aid care become trained in the basics of such care. Just in Time Training, West Linn, Oregon, can deliver this four-hour training session in our community lounge. The training includes general principles, medical emergencies, injury emergencies, and environmental emergencies. [The New Yorker, Turning Bystanders into First Responders, Paige Williams, April 8, 2019. “In trauma care, the primary cause of preventable death is hemorrhage. External bleeding can always be controlled in an extremity wound, if it is addressed quickly enough: no one should bleed to death from an arm or leg injury, even with the loss of a limb”] Life Straw Mission (3 units @ $129.95) $389.85 https://www.amazon.com/s?k=life+straw+mission+filter&ref=nb_sb_noss_2 ABCCANOPY EZ Pop Up 10X10 Tent Shelter (Incident Commander/Operations Center) $239.95 https://www.amazon.com/ABCCANOPY-Instant-Commercial-Portable- Removable/dp/B07D7VM62Y/ref=sr_1_4?keywords=EZ%2BPop%2BUp%2B10X10%2BTent%2BShelter&qid=15 53957811&s=gateway&sr=8-4&th=1 50 Person Trauma First Aid Kit, $245.97 https://www.sosproducts.com/50-Person-Duffle-Bag-First-Aid-Kit-p/3550.htm Nitrile Disposable Gloves (1,000 pieces per case), $47.99 https://www.amazon.com/Klex-Nitrile-Exam-Gloves- Disposable/dp/B06WWHTP8C/ref=sr_1_12?keywords=Nitrile%2BDisposable%2BGloves&qid=1553958432&s= gateway&sr=8-12&th=1 First Aid training for twenty (20) residents of Oswego Summit Condominiums to be delivered in our lounge. Just in Time Training, 2808 Mark Lane, West Linn, OR 97068 $55 per student, 20 students, $1100.00 Total Grant Request $2,023.76 Location: Our community cache of equipment and medical supplies will be housed in a single-level general equipment garage in the center of our property, providing best access given a possible collapse of our residences. Page 4 of 5 Section 3: Criteria 1. This project will provide benefit to our residents during a minor or major event. Medical supplies, water, and a shelter for triage will be available, staffed by Community Emergency Response Team (CERT) graduates as well by neighbors trained to give immediate first aid care. 2. See attached letter of support from the Oswego Summit Board of Directors and a description of our project volunteers. 3. Responsibility for completing the coordination of purchasing supplies and organizing the delivery of the first aid class is that of the Oswego Summit Safety and Preparedness Committee, Cookie Johnson, Chair. 4. No request for physical improvements. 5. This project requires no ongoing maintenance. 6. This project is not in support of any annual expenses. 7. This project funds the shared resources of a community water filtration system, a central triage shelter, and medical supplies for use by CERT trained residents, as well as those who will have received first aid training for an event affecting our residents. 8. This project is not to fund a social event. 9. Yes, this project can be completed by June 2020. 10. Our community has not requested, been awarded, nor completed a NEP grant project. 11/12. We do not have a matching funds source, although our board supports our work with a one-time capital expenditure for 2019 for the purchase of some equipment and supplies, excluding anything provided by NEP funding. Page 5 of 5 Addendum to Oswego Summit Condominium NEP Grant Proposal This addendum addresses the suggestions made by the Prep LO review committee, in regard to our grant proposal. We appreciate the opportunity to add this information. • The Oswego Summit Responsible Managing Individual (RMI), in regard to the management of our emergency supplies, is Cookie Johnson. In addition, three members of our Safety and Preparedness Committee will also have access. These three members are Community Emergency Response Team (CERT) graduates. • We will develop an agreement to be signed by the four emergency key holders, ensuring when any of us leave the community their key access to the storage area is surrendered. Another safety measure is to re-key the lock when our group changes. • The RMI and CERT residents will inspect the supplies in the spring of each year. Our plan has been to use 40-gallon storage containers which have wheels and are easily moved using the attached handle. • In our regular monthly meetings and via our community email list our residents will be notified of the emergency supplies. • Please find the one-page syllabus from Jennifer Walton of Just in Time Training, West Linn, Oregon. Oswego Summit is requesting the Heartsaver First Aid class described on this page. Heartsaver is a four-hour class which can be delivered in our community lounge area. Each student receives a first aid book for their ongoing reference. JUST IN TIME TRAINING, LLC 2808 Mark Lane • West Linn • Oregon 97068 503.890.8161 • info@icansavealife.com • www.icansavealife.com ` Heartsaver First Aid This course is intended for people assigned as first responders to emergencies in the workplace or community. The Heartsaver First Aid course provides training in basic first aid procedures, for those first few critical minutes before emergency professionals arrive. This includes corporate employees, security personnel, airline personnel, construction and manufacturing employees, and other individuals who want or require first aid training. Course content for First Aid: General principles- Duties, roles, and responsibilities, First Aid basics and key steps, scene safety, phoning for help, Universal Precautions and glove removal, finding the problem, and optimal positioning for ill or injured persons. Medical emergencies- Asthma, choking, allergies and epi pen use, chest pain and heart attacks, fainting, diabetes and low blood sugar, stroke, and seizures. Injury emergencies- External bleeding and control (bandage and tourniquets), penetrating and puncture wounds, amputations, shock and internal bleeding, head and spinal injuries, injuries to bones, joints, and muscles, and burns. Environmental emergencies- Bites and stings, temperature-related emergencies, poisonings. Heartsaver CPR/AED Students practice right along with the video, which leads to longer-term retention of skills. Heartsaver CPR is for employees who need CPR training and a course completion card. Course Content for CPR: - Scene safety and Assessment - Push hard and fast: the kinesthetic feel of 100 – 120 compressions per minute - Giving breaths: chest rise is always a good thing - AED: shock therapy for better survival - CPR: putting the two together to save a life - Help from others - Discussion of Naloxene use for medication (pain) overdoses - Abdominal thrusts for the choking patient The American Heart Association requires that each course participant have access to a copy of the training textbook, Heartsaver First Aid with CPR/AED. Course completion results in an American Heart Association certification card which is valid for two years. From:Elisabeth Jordan To:COOKIE JOHNSON Cc:Marti Long; Gregg Borror; Janice Krem; Dwight Sangrey; Donn Bury; DeeAnn Troutman; Olson, Erik Subject:Neighborhood Enhancement Program: 2019-2020 Grant Application Date:Wednesday, April 24, 2019 12:02:18 PM Dear Ms. Cookie Johnson, The Board members of the Mountain Park Neighborhood Association reviewed your grant application. While we wanted you to involve more members of the Mountain Park community in your training sessions, we are grateful that you have taken the time to organize, research, write and submit this proposal to the City. We want to commend you for your earthquake preparedness efforts. We hope that your grant proposal will be a model for other condominium complexes in our community of Mountain Park and the City at large. We wish you much success and hope that you will share the information and experience you have gained from this process with members of the Mountain Park community at a general Mountain Park Neighborhood Association meeting in the future. All the Board members on the Mountain Park Neighborhood Association support your grant proposal. Sincerely, Elisabeth Jordan Board Chair, Mountain Park Neighborhood Association To: City of Lake Oswego NEP Grant review Committee, The Prep LO Grant Review Committee APPROVES the following request for items that fall under the Emergency Preparedness topic. • 2019-2020 NEP application from Oswego Summit Condominiums We reviewed the application and agreed that it meets the key grant criteria and follows the precedent set by past grant awards. The committee feels that the organization has a valid plan, a strong organization and a dedicated leadership team in place and we support their requested items and recommend your approval. Thank you, Prep LO Grant Review Committee 2. The project has neighborhood/community support and committed volunteers for implementation. Please see attached letter from the board chairperson. The Emergency Preparedness Comittee is co-chaired by Chris Thompsopn and Don Eggleston. There are 25 volunteer zone captains involved in Emergency Preparedness. The Community Engagement Committee has three members; Jenna Fallon, Paul Lyons, and Audrey Mattison. Jenna redesigned our website. Alli three have been successful in organizing our past two years neighborhood Block Parties and in soliciting others to join in. 3. Responsibility: The committee heads are responsible for ensuring the funds are well managed and that the projects are well executed. 4. For physical improvements, be located on public land. None are located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. The funds are for all three requests are for one time expenditures and are not representative of ongoing annual expenses. 7. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. The block party will be themed as an energency preparedness event. We are seeking to build additional momentum in support of the ongoing education and outreach we have already initiated. The walkie-talkies will enable zone captains to communicate in the event of a disaster. Training and commitment to using them is also an element in reinforcing our commitment to preparedness. The neighborhood signage announcing 2019-20 Neighborhood Enhancement Program Application Page 3 of 6 Yes a letter of support form our neighborhood chair has been attached . Not sure what correspondance this refers to . Yes vendor offers (Amazon) have been obtained . The selected walkie-talkies were reviewed by LO Prep and with the fire department at the EP event this week . SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2"x11" paper. Incomplete applications will not be considered. ~ ~ Completed Application (including the narrative addressing the criteria) ~ Letter of support for the project from the City -recognized neighborhood association ri' Documentation of correspondence with City staff, neighborhood / associations, LOSO or other relevant contacts, as applicable . ~ Contractor /vendor bids where applicable For physical improvements : o Map and Site Plan -showing existing features (vegetation, structures, etc .) and proposed improvements . o Photos -showing existing site For street trees : o Supplemental street tree application Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego .city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 2019-20 Nei ghborhood Enhancement Program Application Page 5 of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uarry Road: East Waluga Park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ur neighborhood as well as the community will benefit from the removal of weeds, the addition of plants and mulch on the S. side of the main entry to East Waluga Park as well as along the fence adjacent to the pathway. Our project efforts will greatly enhance the appearance to this very visible area of East Waluga Park, since there exists a heavily used pedestrian pathway adjacent to the park entry and playground. Our neighborhood residents take great pride in our local neighborhood park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or physical improvements, be located on public land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egan Big John’s time for consulting, arranging for soil amendment delivery, purchasing the plants & mulch and supervising our work party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uarry RdQuarry RdCollins WayCollins Way Douglas WayDouglas Way East Waluga Park Location of Beautification Project ¯0 1020304050 Feet From:Big John, Megan To:Olson, Erik Cc:Cheryl Uchida Subject:East Waluga Entrance Enhancement Project Date:Thursday, April 11, 2019 2:37:43 PM Attachments:image001.png Hello Eric, Thank you for answering my questions about the process for the NEP grant! I have been working with Cheryl and her group on a planting on the south side of the entrance of East Waluga park. Last year we planted the north side and would like to match up the other. The project would include prepping the soil, purchasing the plants(I will help with), installation and mulching the area. If there are enough funds the plantings will be extend along the pathway. If you need further information please let me know, happy to help! Thank you, Megan Big John, Senior Crew Leader Parks & Natural Areas CPRP & ISA Certified Arborist PN-7631A Lake Oswego Parks & Recreation Phone 503-534-5436 17601 Pilkington Road PO Box 369 Lake Oswego, OR 97035 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activitiesͻ8 Key locationsͻ600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO April 22, 2019 Erik Olson Neighborhood Enhancement Program Lake Oswego Planning Department City of Lake Oswego P.O. Box 369 Lake Oswego, OR 97034 Dear Erik, Please accept our letter supporting a beautification project proposed in East Waluga Park for the 2019-20 Neighborhood Enhancement Program. Our board and board members at large support this project for the upcoming grant period. This project will take two work parties to complete with help, coordination, support and supervision from Megan Big John, Sr. Crew Leader, LO Park and Natural Areas. This project while implementing, will build a sense of camaraderie with our neighbors as it always has. Once completed, the finished landscaping project will enhance the livability in Waluga neighborhood and create a sense of community that we highly value. Megan Big John has communicated with us regarding this beautification project and has indicated that she has spoken with you about the details. She indicated that her conversation with you serves as an endorsement that she whole-heartedly supports this beautification project. If you have any further questions about our NEP application and attachments, please do not hesitate to call or email me. Thank you, Cheryl Uchida Cheryl Uchida Waluga Neighborhood Association Chair Board Members Cheryl Uchida Chair Cindy Maddox Vice Chair Sandy Desmond Secretary/Treasurer Bruce Goldson Past Chair Jim Newcomer Rett Russell Carol Lavender Mark Smith Katherine Purtzer Board Members at Large Dick Benedetti Andrea Platt Leslie Morgan 2019-20 Neighborhood Enhancement Program Application Page 10 of 16 SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE Description: For the neighborhoods surrounding Southwood Park, the park represents a treasured gem perfect for walks and family activities. As the only home owner’s association contiguous to the park, Westwood has partnered with the city supported Friends of Southwood Park group and the City’s Parks & Recreation Department for over 20 years. During that time, Westwood neighbors and many others, have made improvements there to reduce invasive plant propagation, clean-up trash, and improve pathways several times each year. The Westwood HOA board of directors has voted to seek the addition of two park benches to aid walkers, and to provide an additional incentive for people to spend a few more minutes in the park. Currently, there are no benches or picnic tables in the park. To reduce grant costs, the Westwood HOA board proposes to provide all the labor necessary to install the benches in the locations specified by the Parks & Recreation Department, and with their oversight of the work quality. In preparing a first draft of this NEP grant proposal, the Westwood HOA researched and suggested several bench designs that would make Southwood Park unique from other city managed parks. However, after discussions with Park’s supervisor, Jeff Munroe, we agreed to use the bench design chosen by the LO Parks team. The detailed costs breakdown below reflects that bench model and the cost estimate provided by Mr. Munroe. Here is a small photo of bench model below. 2019-20 Neighborhood Enhancement Program Application Page 11 of 16 Budget: As just mentioned, labor is not included in this grant proposal’s budget, since it will be performed by nearby neighbors from the Westwood HOA. Likewise, all construction tools needed will be borrowed from these same nearby neighbors. However, LO Parks & Recreation department personnel may be temporarily needed to allow trucks with construction materials to drive into the park to place materials next to the construction sites. NEP Grant Expenses: Description Total Cost Comments Detailed on the following page $ 3,775.86 For 2 benches Westwood HOA donations to facilitate the grant: Description Donation Comments Material purchase 3 hours Through Home Depot or Lowes Coordination of material delivery 2 hours Installation tools Borrowed Vehicles, digging, concrete pouring and finishing Labor – installation of 2 benches 20 hours Estimating 10 hours per bench Photographs for promotions 1 hour Neighborhood newsletter & LO Parks publications 2019-20 Neighborhood Enhancement Program Application Page 12 of 16 Assumes 2 benches LO Park Dept. requested benches # of Benches Unit Unit size Unit Qty. Unit Price Total Bench (227 lbs. ea.) 2 Bench & access. 99" x 27" x 35.5" 1 $ 1,350.00 $ 2,700.00 Slab (31.5 ft.2 of cement) 10.4 ft.3 (4" depth) 2 Bag 80 lbs. 15 $ 10.00 $ 300.00 Gravel (slab foundation) 6 ft.3 (2" depth) 2 Pallet (20 bags) 0.5 ft.3 per bag 1 $ 260.00 $ 260.00 Rubber Mulch (6 in. slab perimeter) 3 ft.3 (2" depth) 2 4 bags 0.8 ft.3 per bag 4 $ 7.00 $ 56.00 Rebar (slab strengthening) 2 Rod 0.5" x 10' (#4) 3 $ 6.25 $ 37.50 Framing Lumber (slab boarder) 2 Board 2" x 4" x 16' (#4) 2 $ 6.14 $ 24.56 Cement anchoring hardware 2 Bolt 12 Pack 0.5" x 4.5" Kwik Bolt 3 1 $ 24.20 $ 24.20 Landscape fabric (under mulch) Cloth for weed control 2 Roll 3' x 50' 1 $ 13.00 $ 13.00 Staples (3.5") 2 Bag 10 ea./bag 2 $ 2.15 $ 8.60 Home Depot Material Delivery (Tigard) 2 Trip Home Depot 1 $ 100.00 $ 100.00 Concrete Mixer Rental Concrete Mixer 2 Day 9 ft.3 drum 3 $ 84.00 $ 252.00 Delivery (Customer Pick-up) 2 Included Tigard United Rental 0 $ - $ - $ 3,775.86 THIS PAGE INTENTIONALLY LEFT BLANK 2019-20 Neighborhood Enhancement Program Application Page 1 of 16 Location: The proposed locations (options #1 and #2) for the two benches are highlighted in yellow with a red arrow in the aerial photo below; however, the LO Parks team will determine the best placement for these benches based on future plans for the park. SECTION 3: CRITERIA Please provide a narrative describing how your project meets the criteria listed below. 1. The project will provide a public benefit to the Lake Oswego community. Currently, there are no park benches or picnic tables in Southwood Park. Consequently, people tend to simply walk through the park without stopping to enjoy to newly planted native plants, stream, or fauna. Even just giving a person a bench while their dog plays, or a place to chat with another park visitor means that those people will spend just a little more time appreciating our significant asset. 2. The project has neighborhood/community support and committed volunteers for implementation. The Westwood board of directors (listed) below voted unanimously in favor of adding 2 benches to the park, and for applying for an NEP grant to help fund it. They have also committed to the volunteer hours mentioned above to get the benches installed. Director Role Phone Darrel Young President (503) 620-1013 Gary Combs Vice President (503) 684-0334 Kim Morgan Treasurer (847)-494-4964 Tam Hixson Secretary (971-361-6557 Doug Dougherty At-Large member (503) 968-2437 2019-20 Neighborhood Enhancement Program Application Page 2 of 16 Likewise, the president of the Oak Creek Neighborhood Association (Teresa Spangler) has voiced her support for the project, and provided a written endorsement on behalf of the Oak Creek Neighborhood Association (please see the attached). Finally, the Friends of Southwood Park group has given this project their support also. 3. Responsibility: The president of the Westwood HOA, Darrel Young, has committed to be the coordinator and contact point between the LO Parks & Rec Department, the volunteers, and the material supply vendors. As such, he will target a weekend for the bench installation, insure that enough volunteers and borrowed tools are present to complete the installation, order all materials and have them delivered shortly in advance of the project weekend. He will coordinate with LO Parks & Rec personnel who can oversee the project before, during, and after the project weekend. 4. For physical improvements, be located on public land. The aerial photo on the previous page depicts Southwood park, and indicates the proposed positioning for each bench. The initially proposed positioning is well within the park boundaries. The Westwood HOA president will follow the direction of the LO Parks & Rec team as to the best locations for the benches. 5. The project is no or low-maintenance (and will be maintained by volunteers). The benches proposed are no maintenance structures. In addition, to making grass mowing easier the new cement slab to which the benches will be bolted will be bordered by mulch with landscaping cloth underneath to inhibit weed growth. The metal frames of the benches are power-coated enamel, and so should not require repainting. 6. Does not fund ongoing or annual expenses. No expenses are required beyond the initial installation of the benches. 7. For emergency preparedness projects, fund shared resources, rather than individual preparedness items. Not applicable to this project. 8. Neighborhood parties, picnics and other social events are limited to $300 in grant funds. Not applicable to this project. 9. The project can be completed and expenses incurred by June 30, 2020, the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 10, 2020. Provide the City with a project report by August 28, 2020. Include photos if applicable, we like to brag! No expenses are required beyond the initial installation of the benches. Additional Considerations: 2019-20 Neighborhood Enhancement Program Application Page 3 of 16 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. The Westwood HOA has never applied for, nor received, an NEP grant. We are excited by the possibility of making this our first one. 11. If applicable, describe matching funds or in-kind contributions. Not applicable to this project. SECTION 4: PREREQUISITES All items are required to be met prior to submittal. Please check off the items that have been satisfied. ☒ A designated project coordinator has been assigned. ☒ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review (please see attached). ☒ A letter of support from the City-recognized neighborhood association has been submitted with the application (please see attached). ☒ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ☒ Where applicable, contractor/vendor bids have been obtained to support requested funds. SECTION 5: SUBMITTAL CHECK LIST Please check off all items below that have been included as part of your application submittal. All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be considered. ☒ Completed Application (including the narrative addressing the criteria) ☒ Letter of support for the project from the City-recognized neighborhood association ☒ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ☐ Contractor/vendor bids where applicable For physical improvements: ☒ Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed improvements. ☒ Photos – showing existing site 2019-20 Neighborhood Enhancement Program Application Page 4 of 16 For street trees: ☐ Supplemental street tree application Paperless applications are encouraged! E-mail completed application materials to: neighborhoods@lakeoswego.city Completed applications may also be mailed to: Neighborhood Enhancement Program Planning Department City of Lake Oswego PO Box 369 Lake Oswego, OR 97034 Or dropped off at City Hall: Planning Department City of Lake Oswego 380 A Avenue, Third Floor Lake Oswego, OR 97034 Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm. Oak Creek Neighborhood Association April 18, 2019 On the behalf of the Oak Creek NA, I give our complete support for the proposal to purchase benches for Southwood Park. Their proposal is well crafted, and the project will have a positive impact on many neighbors. This group of community volunteers has done a terrific job as stewards for the park over the years. They have contributed many hours to removing invasive plants and planting native trees and shrubs. These new benches will allow the public to enjoy spending more time in the park. Sincerely, Teresa Spangler Teresa Spangler Oak Creek Neighborhood Association Chair Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park From: teresa spangler <ccwspang@gmail.com> To: Darrel Young <president@westwoodlohoa.org> Cc: "Big John, Megan" <mbigjohn@ci.oswego.or.us>, "Munro, Jeff" <JMunro@ci.oswego.or.us>, "solaresmm@gmail.com" <solaresmm@gmail.com> Date Sent: Tuesday, April 23, 2019 1:54:53 PM GMT-07:00 Date Received: Tuesday, April 23, 2019 1:55:05 PM GMT-07:00 This is great, thank you! On Tue, Apr 23, 2019 at 1:39 PM Darrel Young <president@westwoodlohoa.org> wrote: Jeff, Thank you for taking time to speak with me on the phone this afternoon, and for answering my questions. Here is what I believe you confirmed for me: 1. Will LO Parks provide any materials (gravel, cement, framing lumber, etc.) for this project? No, the Westwood HOA is responsible for providing all materials (and installation tools). 2. Will LO Parks order the benches directly to gain the $1,350 price, or can we expect that $1,350 will be the price if ordered by the Westwood HOA? Yes, LO Parks will order the benches of their choosing, and will make them available at the time of the installations. The cost should be $1,350 each for estimation purposes. 3. Can you provide the web link where these benches can be ordered? Not necessary. 4. Our estimated, itemized materials cost per bench were originally about $440, yet you believe they should be around $200. Can you help me understand the difference, or do you mean that the per bench materials cost should be around $640? The $440 estimate per bench for materials should be sufficient; however, it would be preferable not to have loose gravel as a bench border. A small mulch border would be preferred. 5. Does LO Parks have a concrete mixer or truck that can be loaned during the bench installation weekend? No, the Parks department does not have a concrete mixer that can be used for this project. I had one final question if you have another minute. How long is the bench we will install (6', 8', 10')? That will help me estimate how much concrete to order. I will make the necessary amendments to the NEP grant proposal draft, and submit it to Erik Olson (Senior Planner) before Friday. In case you are interested, I will also copy you on the final draft. I really appreciate your help with all my questions. Being new to the NEP application process, you've been a great help. I'm very hopeful the city will grant our proposal and that we'll get to work together to make Southwood Park just a little bit better. Darrel Young Westwood HOA President (503) 704-9679 On Thu, Apr 18, 2019 at 2:03 PM Darrel Young <president@westwoodlohoa.org> wrote: Jeff & Megan, Thank you both for this feedback and for your help with our planned NEP grant application. I will make the changes you mentioned in our application; however, I want to make sure my assumptions are correct, and that my numbers add up. Would you mind commenting on these follow-up questions? 1. Will LO Parks provide any materials (gravel, cement, framing lumber, etc.) for 1 / 701 / 70 this project? 2. Will LO Parks order the benches directly to gain the $1,350 price, or can we expect that $1,350 will be the price if ordered by the Westwood HOA? 3. Can you provide the web link where these benches can be ordered? 4. Our estimated, itemized materials cost per bench were originally about $440, yet you believe they should be around $200. Can you help me understand the difference, or do you mean that the per bench materials cost should be around $640? 5. Does LO Parks have a concrete mixer or truck that can be loaned during the bench installation weekend? Thanks again for all your help with this, Darrel Young Westwood HOA President (503) 704-9679 ___________________________________________________ On Thu, Apr 18, 2019 at 8:31 AM Munro, Jeff <JMunro@ci.oswego.or.us> wrote: Darrel, above is a picture of the benches we are installing in our parks & for the NEP process. They will be black in color and the cost is $1,350 per bench. I would also add $200 in materials for each pad and we would require that you meet with staff on locations and work with staff on the concrete & bench installs. If you proceed with submitting your grant request it will help us to continue to standardize our bench replacement program and would be greatly appreciated. Thanks for the desire to partner with Parks & Recreation and if you have any other questions please let myself or Megan know. Thanks! Jeff Munro Park/Natural Area/Golf Superintendent CPRP Lake Oswego Parks & Recreation P 503.534.5683 | F 503.534.5754 17601 Pilkington Road Lake Oswego, OR 97034 LTW_sig3 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO 2 / 702 / 70 From: Big John, Megan Sent: Monday, April 15, 2019 9:21 AM To: Munro, Jeff <JMunro@ci.oswego.or.us> Subject: FW: NEP Grant feedback request - Westwood HOA re: Southwood Park Here is another NEP one. I know this group so let me know if can help… Megan Big John, Senior Crew Leader Parks & Natural Areas CPRP & ISA TRAQ Certified Arborist PN-7631A Lake Oswego Parks & Recreation Phone 503-534-5436 17601 Pilkington Road PO Box 369 Lake Oswego, OR 97035 LTW_sig3 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO From: Darrel Young [mailto:president@westwoodlohoa.org] Sent: Saturday, April 13, 2019 2:44 PM To: Big John, Megan <mbigjohn@ci.oswego.or.us> Cc: Mary Solares <solaresmm@gmail.com> Subject: NEP Grant feedback request - Westwood HOA re: Southwood Park Hi Megan, I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP 3 / 703 / 70 grant application that the Westwood HOA board of directors has approved? We are trying to make the April 26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city grants, so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the Oak Creek Neighborhood, and as the grant application instructions mention, I plan to seek an endorsement from Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I should contact in advance of submitting the application? I have attached our first draft NEP application if you’d like to read the details, see the photos, and review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you know, there aren't any there now. There is a photo with the proposed bench locations indicated on an aerial view of the park, but it would basically be one bench in each of the two “zones” within the park. The NEP grant funds would purchase the benches themselves, and the various materials required to pour a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the Parks and Recreation Department choose one of the three bench options, or suggest a vendor and park bench model that we have not considered. Volunteers from the Westwood HOA, coordinated by me, would make all the purchases, arrange material delivery timing, supply all the hand-tools, and actually perform the installation. All this, of course, would be supervised by your team to whatever extent you'd like. So, my request of you would be, first, to let me know what you think of the general idea. Mary Solares and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board. Second and third, would be choosing one of the three bench model options, and generally blessing the locations for the 2 benches. Having not been through this process before, I would greatly appreciate your advice and direction on how best to accomplish our goal. Sincerely, Darrel Young Westwood HOA President (503) 704-9679 PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This email is subject to the State Retention Schedule. -- Teresa Spangler (503) 348-7956 4 / 704 / 70 Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park From: Darrel Young <president@westwoodlohoa.org> To: "Munro, Jeff" <JMunro@ci.oswego.or.us> Cc: "solaresmm@gmail.com" <solaresmm@gmail.com>, "Big John, Megan" <mbigjohn@ci.oswego.or.us>, Teresa Spangler <ccwspang@gmail.com> Bcc: All HOA Officers <All_HOA_Officers@westwoodlohoa.org> Date Sent: Tuesday, April 23, 2019 1:39:22 PM GMT-07:00 Date Received: Jeff, Thank you for taking time to speak with me on the phone this afternoon, and for answering my questions. Here is what I believe you confirmed for me: 1. Will LO Parks provide any materials (gravel, cement, framing lumber, etc.) for this project? No, the Westwood HOA is responsible for providing all materials (and installation tools). 2. Will LO Parks order the benches directly to gain the $1,350 price, or can we expect that $1,350 will be the price if ordered by the Westwood HOA? Yes, LO Parks will order the benches of their choosing, and will make them available at the time of the installations. The cost should be $1,350 each for estimation purposes. 3. Can you provide the web link where these benches can be ordered? Not necessary. 4. Our estimated, itemized materials cost per bench were originally about $440, yet you believe they should be around $200. Can you help me understand the difference, or do you mean that the per bench materials cost should be around $640? The $440 estimate per bench for materials should be sufficient; however, it would be preferable not to have loose gravel as a bench border. A small mulch border would be preferred. 5. Does LO Parks have a concrete mixer or truck that can be loaned during the bench installation weekend? No, the Parks department does not have a concrete mixer that can be used for this project. I had one final question if you have another minute. How long is the bench we will install (6', 8', 10')? That will help me estimate how much concrete to order. I will make the necessary amendments to the NEP grant proposal draft, and submit it to Erik Olson (Senior Planner) before Friday. In case you are interested, I will also copy you on the final draft. I really appreciate your help with all my questions. Being new to the NEP application process, you've been a great help. I'm very hopeful the city will grant our proposal and that we'll get to work together to make Southwood Park just a little bit better. Darrel Young Westwood HOA President (503) 704-9679 On Thu, Apr 18, 2019 at 2:03 PM Darrel Young <president@westwoodlohoa.org> wrote: Jeff & Megan, Thank you both for this feedback and for your help with our planned NEP grant application. I will make the changes you mentioned in our application; however, I want to make sure my assumptions are correct, and that my numbers add up. Would you mind commenting on these follow-up questions? 1. Will LO Parks provide any materials (gravel, cement, framing lumber, etc.) for this project? 2. Will LO Parks order the benches directly to gain the $1,350 price, or can we expect that $1,350 will be the price if ordered by the Westwood HOA? 5 / 705 / 70 3. Can you provide the web link where these benches can be ordered? 4. Our estimated, itemized materials cost per bench were originally about $440, yet you believe they should be around $200. Can you help me understand the difference, or do you mean that the per bench materials cost should be around $640? 5. Does LO Parks have a concrete mixer or truck that can be loaned during the bench installation weekend? Thanks again for all your help with this, Darrel Young Westwood HOA President (503) 704-9679 ___________________________________________________ On Thu, Apr 18, 2019 at 8:31 AM Munro, Jeff <JMunro@ci.oswego.or.us> wrote: Darrel, above is a picture of the benches we are installing in our parks & for the NEP process. They will be black in color and the cost is $1,350 per bench. I would also add $200 in materials for each pad and we would require that you meet with staff on locations and work with staff on the concrete & bench installs. If you proceed with submitting your grant request it will help us to continue to standardize our bench replacement program and would be greatly appreciated. Thanks for the desire to partner with Parks & Recreation and if you have any other questions please let myself or Megan know. Thanks! Jeff Munro Park/Natural Area/Golf Superintendent CPRP Lake Oswego Parks & Recreation P 503.534.5683 | F 503.534.5754 17601 Pilkington Road Lake Oswego, OR 97034 6 / 706 / 70 LTW_sig3 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO From: Big John, Megan Sent: Monday, April 15, 2019 9:21 AM To: Munro, Jeff <JMunro@ci.oswego.or.us> Subject: FW: NEP Grant feedback request - Westwood HOA re: Southwood Park Here is another NEP one. I know this group so let me know if can help… Megan Big John, Senior Crew Leader Parks & Natural Areas CPRP & ISA TRAQ Certified Arborist PN-7631A Lake Oswego Parks & Recreation Phone 503-534-5436 17601 Pilkington Road PO Box 369 Lake Oswego, OR 97035 7 / 707 / 70 LTW_sig3 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO From: Darrel Young [mailto:president@westwoodlohoa.org] Sent: Saturday, April 13, 2019 2:44 PM To: Big John, Megan <mbigjohn@ci.oswego.or.us> Cc: Mary Solares <solaresmm@gmail.com> Subject: NEP Grant feedback request - Westwood HOA re: Southwood Park Hi Megan, I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant application that the Westwood HOA board of directors has approved? We are trying to make the April 26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city grants, so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the Oak Creek Neighborhood, and as the grant application instructions mention, I plan to seek an endorsement from Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I should contact in advance of submitting the application? I have attached our first draft NEP application if you’d like to read the details, see the photos, and review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you know, there aren't any there now. There is a photo with the proposed bench locations indicated on an aerial view of the park, but it would basically be one bench in each of the two “zones” within the park. The NEP grant funds would purchase the benches themselves, and the various materials required to pour a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the Parks and Recreation Department choose one of the three bench options, or suggest a vendor and park bench model that we have not considered. Volunteers from the Westwood HOA, coordinated by me, would make all the purchases, arrange material delivery timing, supply all the hand-tools, and actually perform the installation. All this, of course, would be supervised by your team to whatever extent you'd like. So, my request of you would be, first, to let me know what you think of the general idea. Mary Solares and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board. Second and third, would be choosing one of the three bench model options, and generally blessing the locations for the 2 benches. Having not been through this process before, I would greatly appreciate your advice and direction on how best to accomplish our goal. Sincerely, Darrel Young 8 / 708 / 70 Westwood HOA President (503) 704-9679 PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This email is subject to the State Retention Schedule. 9 / 709 / 70 Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park From: Darrel Young <president@westwoodlohoa.org> To: "Munro, Jeff" <JMunro@ci.oswego.or.us> Cc: "solaresmm@gmail.com" <solaresmm@gmail.com>, "Big John, Megan" <mbigjohn@ci.oswego.or.us>, Teresa Spangler <ccwspang@gmail.com> Bcc: Gary Combs <vice-president@westwoodlohoa.org>, Kimberly Morgan <treasurer@westwoodlohoa.org>, Tam Hixson <secretary@westwoodlohoa.org>, Doug Dougherty <at-large@westwoodlohoa.org> Date Sent: Thursday, April 18, 2019 2:03:11 PM GMT-07:00 Date Received: Attachments: Westwood NEP grant proposal 2019- 20.docx,image005.png,image006.jpg,image002.png Jeff & Megan, Thank you both for this feedback and for your help with our planned NEP grant application. I will make the changes you mentioned in our application; however, I want to make sure my assumptions are correct, and that my numbers add up. Would you mind commenting on these follow-up questions? 1. Will LO Parks provide any materials (gravel, cement, framing lumber, etc.) for this project? 2. Will LO Parks order the benches directly to gain the $1,350 price, or can we expect that $1,350 will be the price if ordered by the Westwood HOA? 3. Can you provide the web link where these benches can be ordered? 4. Our estimated, itemized materials cost per bench were originally about $440, yet you believe they should be around $200. Can you help me understand the difference, or do you mean that the per bench materials cost should be around $640? 5. Does LO Parks have a concrete mixer or truck that can be loaned during the bench installation weekend? Thanks again for all your help with this, Darrel Young Westwood HOA President (503) 704-9679 ___________________________________________________ On Thu, Apr 18, 2019 at 8:31 AM Munro, Jeff <JMunro@ci.oswego.or.us> wrote: Darrel, above is a picture of the benches we are installing in our parks & for the NEP process. They will be black in color and the cost is $1,350 per bench. I would also add $200 in materials for each pad and we would require that you meet with staff on locations and work with staff on the concrete & bench installs. If you proceed with submitting your grant request it will help us to continue to standardize our bench replacement program and would be greatly appreciated. Thanks for the desire to partner with Parks & 10 / 7010 / 70 Recreation and if you have any other questions please let myself or Megan know. Thanks! Jeff Munro Park/Natural Area/Golf Superintendent CPRP Lake Oswego Parks & Recreation P 503.534.5683 | F 503.534.5754 17601 Pilkington Road Lake Oswego, OR 97034 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO From: Big John, Megan Sent: Monday, April 15, 2019 9:21 AM To: Munro, Jeff <JMunro@ci.oswego.or.us> Subject: FW: NEP Grant feedback request - Westwood HOA re: Southwood Park Here is another NEP one. I know this group so let me know if can help… Megan Big John, Senior Crew Leader Parks & Natural Areas CPRP & ISA TRAQ Certified Arborist PN-7631A Lake Oswego Parks & Recreation Phone 503-534-5436 17601 Pilkington Road PO Box 369 Lake Oswego, OR 97035 11 / 7011 / 70 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO From: Darrel Young [mailto:president@westwoodlohoa.org] Sent: Saturday, April 13, 2019 2:44 PM To: Big John, Megan <mbigjohn@ci.oswego.or.us> Cc: Mary Solares <solaresmm@gmail.com> Subject: NEP Grant feedback request - Westwood HOA re: Southwood Park Hi Megan, I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant application that the Westwood HOA board of directors has approved? We are trying to make the April 26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city grants, so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the Oak Creek Neighborhood, and as the grant application instructions mention, I plan to seek an endorsement from Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I should contact in advance of submitting the application? I have attached our first draft NEP application if you’d like to read the details, see the photos, and review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you know, there aren't any there now. There is a photo with the proposed bench locations indicated on an aerial view of the park, but it would basically be one bench in each of the two “zones” within the park. The NEP grant funds would purchase the benches themselves, and the various materials required to pour a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the Parks and Recreation Department choose one of the three bench options, or suggest a vendor and park bench model that we have not considered. Volunteers from the Westwood HOA, coordinated by me, would make all the purchases, arrange material delivery timing, supply all the hand-tools, and actually perform the installation. All this, of course, would be supervised by your team to whatever extent you'd like. So, my request of you would be, first, to let me know what you think of the general idea. Mary Solares and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board. Second and third, would be choosing one of the three bench model options, and generally blessing the locations for the 2 benches. Having not been through this process before, I would greatly appreciate your advice and direction on how best to accomplish our goal. Sincerely, Darrel Young Westwood HOA President (503) 704-9679 PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego and is subject to public disclosure unless exempt from disclosure under Oregon Public 12 / 7012 / 70 Subject: RE: NEP Grant feedback request - Westwood HOA re: Southwood Park From: "Munro, Jeff" <JMunro@ci.oswego.or.us> To: "president@westwoodlohoa.org" <president@westwoodlohoa.org>,"solaresmm@gmail.com" <solaresmm@gmail.com> Cc: "Big John, Megan" <mbigjohn@ci.oswego.or.us>, "Munro, Jeff" <JMunro@ci.oswego.or.us> Date Sent: Thursday, April 18, 2019 8:29:04 AM GMT-07:00 Date Received: Thursday, April 18, 2019 8:31:27 AM GMT-07:00 Darrel, above is a picture of the benches we are installing in our parks & for the NEP process. They will be black in color and the cost is $1,350 per bench. I would also add $200 in materials for each pad and we would require that you meet with staff on locations and work with staff on the concrete & bench installs. If you proceed with submitting your grant request it will help us to continue to standardize our bench replacement program and would be greatly appreciated. Thanks for the desire to partner with Parks & Recreation and if you have any other questions please let myself or Megan know. Thanks! Jeff Munro Park/Natural Area/Golf Superintendent CPRP Lake Oswego Parks & Recreation P 503.534.5683 | F 503.534.5754 17601 Pilkington Road Lake Oswego, OR 97034 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO From: Big John, Megan Sent: Monday, April 15, 2019 9:21 AM To: Munro, Jeff <JMunro@ci.oswego.or.us> Subject: FW: NEP Grant feedback request - Westwood HOA re: Southwood Park Here is another NEP one. I know this group so let me know if can help… Megan Big John, Senior Crew Leader Parks & Natural Areas CPRP & ISA TRAQ Certified Arborist PN-7631A Lake Oswego Parks & Recreation Phone 503-534-5436 17601 Pilkington Road PO Box 369 Lake Oswego, OR 97035 37 / 7037 / 70 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO From: Darrel Young [mailto:president@westwoodlohoa.org] Sent: Saturday, April 13, 2019 2:44 PM To: Big John, Megan <mbigjohn@ci.oswego.or.us> Cc: Mary Solares <solaresmm@gmail.com> Subject: NEP Grant feedback request - Westwood HOA re: Southwood Park Hi Megan, I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant application that the Westwood HOA board of directors has approved? We are trying to make the April 26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city grants, so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the Oak Creek Neighborhood, and as the grant application instructions mention, I plan to seek an endorsement from Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I should contact in advance of submitting the application? I have attached our first draft NEP application if you’d like to read the details, see the photos, and review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you know, there aren't any there now. There is a photo with the proposed bench locations indicated on an aerial view of the park, but it would basically be one bench in each of the two “zones” within the park. The NEP grant funds would purchase the benches themselves, and the various materials required to pour a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the Parks and Recreation Department choose one of the three bench options, or suggest a vendor and park bench model that we have not considered. Volunteers from the Westwood HOA, coordinated by me, would make all the purchases, arrange material delivery timing, supply all the hand-tools, and actually perform the installation. All this, of course, would be supervised by your team to whatever extent you'd like. So, my request of you would be, first, to let me know what you think of the general idea. Mary Solares and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board. Second and third, would be choosing one of the three bench model options, and generally blessing the locations for the 2 benches. Having not been through this process before, I would greatly appreciate your advice and direction on how best to accomplish our goal. Sincerely, Darrel Young Westwood HOA President (503) 704-9679 PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This email is subject to the State Retention Schedule. 38 / 7038 / 70 Subject: RE: NEP Grant feedback request - Westwood HOA re: Southwood Park From: "Big John, Megan" <mbigjohn@ci.oswego.or.us> To: Darrel Young <president@westwoodlohoa.org> Date Sent: Thursday, April 18, 2019 8:24:23 AM GMT-07:00 Date Received: Thursday, April 18, 2019 8:24:29 AM GMT-07:00 Jeff is getting back to you nowJ We had Parks board last night so our afternoon got a little jumbled… Megan Big John, Senior Crew Leader Parks & Natural Areas CPRP & ISA TRAQ Certified Arborist PN-7631A Lake Oswego Parks & Recreation Phone 503-534-5436 17601 Pilkington Road PO Box 369 Lake Oswego, OR 97035 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO From: Darrel Young [mailto:president@westwoodlohoa.org] Sent: Wednesday, April 17, 2019 7:52 PM To: Big John, Megan <mbigjohn@ci.oswego.or.us> Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park Thank you Megan, Would it be helpful if I called Jeff? I'm sorry you are caught in the middle of it. I wasn't sure who I should start the process with. Darrel On Wed, Apr 17, 2019 at 6:22 AM Big John, Megan <mbigjohn@ci.oswego.or.us> wrote: Hello Darrel, I am so sorry, I forwarded your email to Jeff Munro as he is the one to approve NEP grants but his has been really busy this week. I will touch base with him this morning and will get back to you by the end of the day! Sorry for our delay! Megan Big John, Senior Crew Leader Parks & Natural Areas CPRP & ISA TRAQ Certified Arborist PN-7631A Lake Oswego Parks & Recreation Phone 503-534-5436 17601 Pilkington Road PO Box 369 Lake Oswego, OR 97035 39 / 7039 / 70 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO From: Darrel Young [mailto:president@westwoodlohoa.org] Sent: Tuesday, April 16, 2019 4:25 PM To: Big John, Megan <mbigjohn@ci.oswego.or.us> Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park Hi Megan, I have been exchanging emails with Iris McCaleb in Long Range Planning with regard to our draft NEP grant application. She tells me that I should probably take the application first to the Parks Maintenance Superintendent, Jeff Munro (jmunro@lakeoswego.city). Do you think that is the best approach? I assume you work with Jeff. Have you by chance discussed our NEP grant application with him? I want to get my ducks in a row this week, since the filing deadline is next week. Thanks, Darrel Young Westwood HOA President (503) 704-9679 On Sat, Apr 13, 2019 at 2:43 PM Darrel Young <president@westwoodlohoa.org> wrote: Hi Megan, I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant application that the Westwood HOA board of directors has approved? We are trying to make the April 26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city grants, so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the Oak Creek Neighborhood, and as the grant application instructions mention, I plan to seek an endorsement from Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I should contact in advance of submitting the application? I have attached our first draft NEP application if you’d like to read the details, see the photos, and review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you know, there aren't any there now. There is a photo with the proposed bench locations indicated on an aerial view of the park, but it would basically be one bench in each of the two “zones” within the park. The NEP grant funds would purchase the benches themselves, and the various materials required to pour a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the Parks and Recreation Department choose one of the three bench options, or suggest a vendor and park bench model that we have not considered. Volunteers from the Westwood HOA, coordinated by me, would make all the purchases, arrange material delivery timing, supply all the hand-tools, and actually perform the installation. All this, of course, would be supervised by your team to whatever extent you'd like. So, my request of you would be, first, to let me know what you think of the general idea. Mary Solares and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board. Second and third, would be choosing one of the three bench model options, and generally blessing the locations for the 2 benches. Having not been through this process before, I would greatly appreciate your advice and direction on how best to accomplish our goal. Sincerely, Darrel Young Westwood HOA President (503) 704-9679 40 / 7040 / 70 PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This email is subject to the State Retention Schedule. 41 / 7041 / 70 Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park From: Darrel Young <president@westwoodlohoa.org> To: "Big John, Megan" <mbigjohn@ci.oswego.or.us> Date Sent: Wednesday, April 17, 2019 7:51:46 PM GMT-07:00 Date Received: Attachments: image001.png,image002.jpg Thank you Megan, Would it be helpful if I called Jeff? I'm sorry you are caught in the middle of it. I wasn't sure who I should start the process with. Darrel On Wed, Apr 17, 2019 at 6:22 AM Big John, Megan <mbigjohn@ci.oswego.or.us> wrote: Hello Darrel, I am so sorry, I forwarded your email to Jeff Munro as he is the one to approve NEP grants but his has been really busy this week. I will touch base with him this morning and will get back to you by the end of the day! Sorry for our delay! Megan Big John, Senior Crew Leader Parks & Natural Areas CPRP & ISA TRAQ Certified Arborist PN-7631A Lake Oswego Parks & Recreation Phone 503-534-5436 17601 Pilkington Road PO Box 369 Lake Oswego, OR 97035 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram 42 / 7042 / 70 www.livingwellinlo.com | #LivingWellinLO From: Darrel Young [mailto:president@westwoodlohoa.org] Sent: Tuesday, April 16, 2019 4:25 PM To: Big John, Megan <mbigjohn@ci.oswego.or.us> Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park Hi Megan, I have been exchanging emails with Iris McCaleb in Long R ange Planning with regard to our draft NEP grant application. She tells me that I should probably take the application first to the Parks Maintenance Superintendent, Jeff Munro (jmunro@lakeoswego.city). Do you think that is the best approach? I assume you work with Jeff. Have you by chance discussed our NEP grant application with him? I want to get my ducks in a row this week, since the filing deadline is next week. Thanks, Darrel Young Westwood HOA President (503) 704-9679 On Sat, Apr 13, 2019 at 2:43 PM Darrel Young <president@westwoodlohoa.org> wrote: Hi Megan, I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant application that the Westwood HOA board of directors has approved? We are trying to make the April 26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city grants, so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the Oak Creek Neighborhood, and as the grant application instructions mention, I plan to seek an endorsement from Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I should contact in advance of submitting the application? I have attached our first draft NEP application if you’d like to read the details, see the photos, and review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you know, there aren't any there now. There is a photo with the proposed bench locations indicated on an aerial view of the park, but it would basically be one bench in each of the two “zones” within the park. The NEP grant funds would purchase the benches themselves, and the various materials required to pour a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the Parks and Recreation Department choose one of the three bench options, or suggest a vendor and park bench model that we have not considered. Volunteers from the Westwood HOA, coordinated by me, would make all the purchases, arrange material delivery timing, supply all the hand-tools, and actually perform the installation. All this, of course, would be supervised by your team to whatever extent you'd like. So, my request of you would be, first, to let me know what you think of the general idea. Mary Solares and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board. Second and third, would be choosing one of the three bench model options, and generally blessing the locations for the 2 benches. Having not been through this process before, I would greatly appreciate your advice and direction on how best to accomplish our goal. Sincerely, 43 / 7043 / 70 Darrel Young Westwood HOA President (503) 704-9679 PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This email is subject to the State Retention Schedule. 44 / 7044 / 70 Subject: RE: NEP Grant feedback request - Westwood HOA re: Southwood Park From: "Big John, Megan" <mbigjohn@ci.oswego.or.us> To: Darrel Young <president@westwoodlohoa.org> Date Sent: Wednesday, April 17, 2019 6:21:57 AM GMT-07:00 Date Received: Wednesday, April 17, 2019 6:22:01 AM GMT-07:00 Hello Darrel, I am so sorry, I forwarded your email to Jeff Munro as he is the one to approve NEP grants but his has been really busy this week. I will touch base with him this morning and will get back to you by the end of the day! Sorry for our delay! Megan Big John, Senior Crew Leader Parks & Natural Areas CPRP & ISA TRAQ Certified Arborist PN-7631A Lake Oswego Parks & Recreation Phone 503-534-5436 17601 Pilkington Road PO Box 369 Lake Oswego, OR 97035 WE’RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livingwellinlo.com | #LivingWellinLO From: Darrel Young [mailto:president@westwoodlohoa.org] Sent: Tuesday, April 16, 2019 4:25 PM To: Big John, Megan <mbigjohn@ci.oswego.or.us> Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park Hi Megan, I have been exchanging emails with Iris McCaleb in Long Range Planning with regard to our draft NEP grant application. She tells me that I should probably take the application first to the Parks Maintenance Superintendent, Jeff Munro (jmunro@lakeoswego.city). Do you think that is the best approach? I assume you work with Jeff. Have you by chance discussed our NEP grant application with him? I want to get my ducks in a row this week, since the filing deadline is next week. Thanks, Darrel Young Westwood HOA President (503) 704-9679 On Sat, Apr 13, 2019 at 2:43 PM Darrel Young <president@westwoodlohoa.org> wrote: Hi Megan, I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant application that the Westwood HOA board of directors has approved? We are trying to make the April 26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city grants, so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the Oak Creek Neighborhood, and as the grant application instructions mention, I plan to seek an endorsement from Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I should contact in 47 / 7047 / 70 advance of submitting the application? I have attached our first draft NEP application if you’d like to read the details, see the photos, and review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you know, there aren't any there now. There is a photo with the proposed bench locations indicated on an aerial view of the park, but it would basically be one bench in each of the two “zones” within the park. The NEP grant funds would purchase the benches themselves, and the various materials required to pour a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the Parks and Recreation Department choose one of the three bench options, or suggest a vendor and park bench model that we have not considered. Volunteers from the Westwood HOA, coordinated by me, would make all the purchases, arrange material delivery timing, supply all the hand-tools, and actually perform the installation. All this, of course, would be supervised by your team to whatever extent you'd like. So, my request of you would be, first, to let me know what you think of the general idea. Mary Solares and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board. Second and third, would be choosing one of the three bench model options, and generally blessing the locations for the 2 benches. Having not been through this process before, I would greatly appreciate your advice and direction on how best to accomplish our goal. Sincerely, Darrel Young Westwood HOA President (503) 704-9679 PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This email is subject to the State Retention Schedule. 48 / 7048 / 70 Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park From: Darrel Young <president@westwoodlohoa.org> To: Megan Big John <mbigjohn@ci.oswego.or.us> Date Sent: Tuesday, April 16, 2019 4:24:32 PM GMT-07:00 Date Received: Hi Megan, I have been exchanging emails with Iris McCaleb in Long R ange Planning with regard to our draft NEP grant application. She tells me that I should probably take the application first to the Parks Maintenance Superintendent, Jeff Munro (jmunro@lakeoswego.city). Do you think that is the best approach? I assume you work with Jeff. Have you by chance discussed our NEP grant application with him? I want to get my ducks in a row this week, since the filing deadline is next week. Thanks, Darrel Young Westwood HOA President (503) 704-9679 On Sat, Apr 13, 2019 at 2:43 PM Darrel Young <president@westwoodlohoa.org> wrote: Hi Megan, I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant application that the Westwood HOA board of directors has approved? We are trying to make the April 26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city grants, so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the Oak Creek Neighborhood, and as the grant application instructions mention, I plan to seek an endorsement from Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I should contact in advance of submitting the application? I have attached our first draft NEP application if you’d like to read the details, see the photos, and review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you know, there aren't any there now. There is a photo with the proposed bench locations indicated on an aerial view of the park, but it would basically be one bench in each of the two “zones” within the park. The NEP grant funds would purchase the benches themselves, and the various materials required to pour a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the Parks and Recreation Department choose one of the three bench options, or suggest a vendor and park bench model that we have not considered. Volunteers from the Westwood HOA, coordinated by me, would make all the purchases, arrange material delivery timing, supply all the hand-tools, and actually perform the installation. All this, of course, would be supervised by your team to whatever extent you'd like. So, my request of you would be, first, to let me know what you think of the general idea. Mary Solares and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board. Second and third, would be choosing one of the three bench model options, and generally blessing the locations for the 2 benches. Having not been through this process before, I would greatly appreciate your advice and direction on how best to accomplish our goal. Sincerely, Darrel Young Westwood HOA President (503) 704-9679 49 / 7049 / 70