2019-2020 Grant Proposals
Neighborhood Enhancement Program
2019-2020 Grant Applications
Review Committee Packet
NEIGHBORHOOD ENHANCEMENT PROGRAM
2019-20
GRANT APPLICATIONS
Organization
Bryant NA
First Additions Neighbors-Forest Hills NA
(Annual Mtg-Emergency Preparedness)
First Additions Neighbors-Forest Hills NA
(Heritage Elm Tree)
Glenmorrie NA
Hallinan Heights NA (Ice Cream Social)
Hallinan Heights NA (Invasive Plant Removal)
Hallinan Heights NA (Park Bench in Freepons)
Lake Grove NA
Lakewood NA
McVey-South Shore NA
North Shore-Country Club NA
Old Town NA
Oswego Summit HOA
Palisades NA
Uplands NA
Waluga NA
Westwood HOA
Neighborhood Enhancement Program
Bryant Neighborhood Grant Application Page 1 of 4
Neighborhood Enhancement Program
2019-20 Grant Application
Section 1: Application Summary and Contact Information
Organization:
Bryant Neighborhood Association
Project Coordinator:
Kassie Clarke
Name of Project:
Bryant Neighborhood Emergency
Preparedness
Title in Organization:
PrepLO Liasion
Requested Grant Amount:
$5,962
Address:
16884 Bryant Road, Lake Oswego, 97035
Neighborhood Association:
Bryant
Phone:
503. 504.0900
Have you previously applied for a grant?
No
Email:
kjmoose@msn.com
Section 2: Project Description, Budget & Location
Description:
Emergency Preparedness Meetings
The Bryant Neighborhood Association has prioritized Emergency Preparedness as one of our key
activities for the upcoming year based on a neighborhood survey conducted in 2018. We have
identified 40 individuals interested in learning more about how to be prepared in the event of an
emergency and how we should best respond to assist neighbors, if need be. We are now meeting
monthly to review information provided by PrepLO. These meetings provide a wealth of
information for residents on how to prepare for an emergency. Topics range from water
preparedness to basic first aid. We have two volunteers leading the effort to organize these
monthly meetings, Kassie Clarke and Ann Savage. We have identified free meeting space at the
LO Maintenance Center. Despite using multiple communication channels including email,
Facebook, and Nextdoor, we need to promote more awareness of our meetings and the
information being shared. To accomplish this, we seek grant funding to procure 10 neighborhood
reusable signs, a banner, and two flyers to be mailed to all 800 residences in the Bryant
Neighborhood. These mailings are in addition to the two mailings already provided by the city.
We also plan to promote our monthly meetings at a National Night Out Get Together in August
2019. This gathering will allow us to meet face-to-face to get to know one another, which is a
critical component prior to working together in the event of an emergency.
Emergency Preparedness Trainings
We have identified 10 neighborhood Team Captains, who are dedicated to Map Your
Neighborhood and be street leads in the event of an emergency. Over the course of the next year,
we plan to coordinate dedicated trainings on how to communicate and coordinate resources in
anticipation of a major disaster. Grant funding will be used to purchase 10 sets of two-way radios
to be tested quarterly with neighborhood Team Captains. We plan to follow the example of other
neighborhoods that have developed a communication plan for their neighborhoods to respond to
Neighborhood Enhancement Program
Bryant Neighborhood Grant Application Page 2 of 4
an emergency. Grant funds will also be used to secure basic supplies needed for our Team
Captains to be able to respond to an emergency. We will purchase two sets of Team Captain
Supply Kits Level 1 and one set of Level 2 Kit supplies as recommended by PrepLO, see
attached lists. We will purchase 1 of each item unless otherwise noted on the attached lists. One
modification was recommended by the review committee is to replace the LifeStraw Community
with the LifeStraw Mission Water Purification Systems. We can purchase four Mission Systems
for less than the price of one Community System and they can be distributed throughout the
neighborhood in the event of a disaster instead of kept at one location. All supplies will be kept
in a locked shed located at 16884 Bryant Road. All Team Captains will have the access code to
be able to access supplies. Quarterly drills will test accessing supplies by all Team Captains.
Team Captains are responsible for also identifying a backup lead that will also be involved in all
trainings. Team Captains will receive a two-way radio and also secure a GMRS license to
increase range of communication. We will enlist help from other neighborhood associations that
have already tested these methods to help our neighborhood design and implement the best
emergency response for the Bryant Neighborhood. The final radio model is still to be
determined; however, we will depend heavily on the experience of others and have received
strong support from other neighborhood associations currently using the model detailed in the
budget. We will use the expertise within PrepLO to train our neighbors on using and accessing
these supplies on a routine basis. The totals listed below are based on current estimates received.
We will strive to find the best pricing at the time of purchase to maximize the procurement of
supplies to properly equip our neighborhood to be able to respond to any disaster.
Budget:
Item Quantity Total Price
Neighborhood Signs (including design and markers) 10 $623
Banner 1 $50
2 additional flyer mailings 2 $760
National Night Out Get Together 1 $300
Team Captain Supply Kit Level 1* 2 $2,184
Team Captain Supply Kit Level 2 1 $875
Two way radios and battery packs
(in addition to 2 included in kits listed above)
10 sets $470
GMRS license 10 $700
Total $5,962
*One modification was made to the attached supply list as
recommended by PrepLO. Instead of the LifeStraw
Community for $529.98, we will purchase four LifeStraw
Mission Water Purification Systems for $519.80.
Bids have been obtained for all items and can be provided upon request. At time of purchase,
best price will be identified.
Location:
N/A
Neighborhood Enhancement Program
Bryant Neighborhood Grant Application Page 3 of 4
Section 3: Criteria
1. The project will provide a public benefit to the Lake Oswego community.
The Bryant Neighborhood Emergency Preparedness project adopted goals developed from a
neighboring neighborhood association that clearly outlines the public benefit to our
neighborhood:
1. Create an emergency response network on each street/area in our neighborhood and
through this network prepare to respond to any disaster such as a heavy winter storm or a
catastrophic earthquake (Cascadia Subduction Earthquake).
2. Prepare neighbors for individual and household survival in the event of an emergency or
disaster.
3. Bring neighbors together with a shared common goal of helping one another during and
after an emergency or catastrophic event.
2. The project has neighborhood/community support and committed volunteers for
implementation.
This project has support from 10 dedicated Team Captains, in addition to, two very dedicated
project coordinators, Kassie Clarke and Ann Savage. Both Kassie and Ann are CERT trained and
attend PrepLO meetings. They have successfully organized community meetings and are
dedicated to continuing this effort throughout the year. We also have 40 interested community
members.
3. Responsibility:
As stated above, Kassie Clarke and Ann Savage will lead all efforts related to emergency
preparedness for the Bryant Neighborhood Association.
4. For physical improvements, be located on public land.
N/A
5. The project is no or low-maintenance (and will be maintained by volunteers).
N/A
6. Does not fund ongoing or annual expenses.
N/A
7. For emergency preparedness projects, fund shared resources, rather than individual
preparedness items.
Funds will be used for shared resources for all Team Captains and used quarterly for training
purposes.
Neighborhood Enhancement Program
Bryant Neighborhood Grant Application Page 4 of 4
8. Neighborhood parties, picnics and other social events are limited to $300 in grant funds.
We have limited funds to $300 for our National Night Out event on August 6, 2019. This event
will provide an opportunity to raise awareness about BNA, about what we’re doing, and most
importantly, will give neighbors a chance to meet and get to know each other, which is
significant when it comes to disaster prep and mapping the Bryant neighborhood area.
9. The project can be completed and expenses incurred by June 30, 2020, the end of the
grant cycle. All invoices and/or requests for reimbursement submitted to the City no later
than July 10, 2020. Provide the City with a project report by August 28, 2020. Include
photos if applicable, we like to brag!
TIMELINE: The project will be completed by June 30, 2020 with project report to the city
before August 28, 2020. As soon as grant funds are awarded, supplies will be purchased and
distributed accordingly. Neighborhood signs and banner will be printed so they can be used
immediately for neighborhood meetings.
Additional Considerations:
10. Describe any past projects that your neighborhood has completed through a
Neighborhood Enhancement Program grant.
We have a new Neighborhood Association board. To our knowledge, the Bryant Neighborhood
has not received significant grant funding in previous years. We have a new and engaged board
and are excited to implement this new project.
11. If applicable, describe matching funds or in-kind contributions.
Donation of graphic design for tri fold emergency preparedness flyer. Donation of secure,
publically–accessible storage shed.
Revised: 03/08/19
Enter total number of emergency response team members>>>
Item Price Qty Total Price Total Qty Authorized Total Price Website
Roll Stretcher $31.95 1 $31.95 0 $0.00 https://www.amazon.com/LINE2design-Patient-Portable-Transport-Stretcher-
Triage Tape - Red - Immediate $3.50 2 $7.00 0 $0.00 http://www.sosproducts.com/Triage-Tags-Tape-s/1974.htm
Triage Tape - Green - Minor $3.50 2 $7.00 0 $0.00 http://www.sosproducts.com/Triage-Tags-Tape-s/1974.htm
Triage Tape - Yellow - Delayed $3.50 2 $7.00 0 $0.00 http://www.sosproducts.com/Triage-Tags-Tape-s/1974.htm
Triage Tape - Black - Deceased $3.50 2 $7.00 0 $0.00 http://www.sosproducts.com/Triage-Tags-Tape-s/1974.htm
50-Person Trauma First Aid Kit $239.97 1 $239.97 0 $0.00 http://www.sosproducts.com/50-Person-Duffle-Bag-First-Aid-Kit-p/3550.htm
Glow Sticks (Multi-Color 12 pack)$17.08 2 $34.16 0 $0.00 https://www.amazon.com/dp/B010S598K4/ref=sspa_dk_hqp_detail_aax_0?psc=1
100' Paracord $11.49 1 $11.49 0 $0.00 https://www.amazon.com/Paracord-Planet-Spools-Parachute-
64' Utility Rope $36.99 1 $36.99 0 $0.00 https://www.amazon.com/dp/B07KG61619/ref=sspa_dk_detail_1?pd_rd_i=B07KG74MD
10LB ABC Dry Chemical Fire Extinguisher $67.15 5 $335.75 0 $0.00 https://www.amazon.com/Amerex-Chemical-Extinguisher-Aluminum-
Nitrile Disposable Gloves (100 ct)$9.94 0 $0.00 https://www.amazon.com/Safeguard-Nitrile-Disposable-Gloves-
Nitrile Disposable Gloves (1,000 pieces-Case)$57.00
0 $0.00
https://www.amazon.com/gp/product/B004ECLQXU/ref=s9_acsd_topr_hd_bw_b146gF_
c_x_w?pf_rd_m=ATVPDKIKX0DER&pf_rd_s=merchandised-search-
BaoFeng UV-82L Two Way Radio $31.32 0 $0.00 https://www.amazon.com/BaoFeng-UV-82L-Two-Radio-
BaoFeng UV-82 BL-8 AAA Battery Pack $15.69 0 $0.00 https://www.amazon.com/BL-8-AAA-Battery-BaoFeng-
LifeStraw Community $529.98 0 $0.00 https://www.amazon.com/LifeStraw-Community-Hollow-Fiber-
Subtotal $0.00
0 Shipping $0.00
0 Grand Total $0.00
Please note that supplies from vendors other than Amazon are acceptable, links are provided for convenience and information only.
The total number of kits authorized to purchase is based on the number
of team members (1 kit per each 5+ person team)
Team Captain Supply Kits (Level 1)
1 Set for every 400 households (estimated 2.5 people per household = 1000 people)
The total number of kits authorized is based on the number of households
in your neighborhood
Enter total number of households in the neighborhood>>>>>>>
Revised: 03/08/19
Item Price Website
3M 8210 N95 Mask Respirators 20 pack $16.50 https://www.amazon.com/gp/product/B002AUVWSC/ref=ox_sc_act_title_19?smid=ATVPDKIKX0DER&psc=1
4-in-1 Tool $13.77 https://www.amazon.com/gp/product/B000NYDEPQ/ref=ox_sc_act_title_22?smid=ATVPDKIKX0DER&psc=1
All-Weather Notebooks (3-Pack)$12.99 https://www.amazon.com/Rite-Rain-Weatherproof-Top-Spiral-146-
Hooded Waterproof Rain Ponchos $15.99 https://www.amazon.com/gp/product/B01MFDEBQ3/ref=ox_sc_act_title_8?smid=A2R28W32GSYV99&psc=1
Iris 82 Quart Utility Totes/Storage Containers (4-Pack)$161.46 https://www.amazon.com/gp/offer-listing/B00J5DZNHS/ref=olp_twister_child?ie=UTF8&mv_color_name=3&mv_style_name=0
LED Lenser - iH6R Industrial Headlamp $40.00 https://www.amazon.com/gp/product/B074N9X9RT/ref=ox_sc_act_title_16?smid=A4ZSBADJP7DJM&psc=1
Lumber Marking Crayons (12-Pack)$9.42 https://www.amazon.com/gp/product/B004SP2XVC/ref=ox_sc_act_title_5?smid=ATVPDKIKX0DER&psc=1
Outdoor Resin Horizontal Storage Shed $178.00 https://www.amazon.com/gp/offer-listing/B00CA36ZKY/ref=olp_f_new?ie=UTF8&qid=1524929045&sr=1-3-
Polar Pure Water Purifier $20.00 https://www.amazon.com/gp/product/B00N5AGT1Q/ref=ox_sc_act_title_12?smid=AUE67479NT0Y8&psc=1
Pyramex Hard Hat Green $17.15 https://www.amazon.com/gp/product/B000RKDFRI/ref=ox_sc_act_title_18?smid=ATVPDKIKX0DER&psc=1
Resettable Combination Locks (2-Pack)$11.99 https://www.amazon.com/KeeKit-Combination-Padlock-Weatherproof-
Safety Goggles (Pack of 12) Mutual Industries $24.99 https://www.amazon.com/gp/product/B00OCYFZB4/ref=ox_sc_act_title_1?smid=ATVPDKIKX0DER&psc=1
Work Gloves - 3 pair - L/XL $15.28 https://www.amazon.com/gp/product/B071VTJ52J/ref=ox_sc_act_title_1?smid=A3BSV0SCQVF8GR&psc=1
Work Gloves - 3 pair - M $17.98 https://www.amazon.com/gp/product/B071VTJ52J/ref=ox_sc_act_title_1?smid=A3BSV0SCQVF8GR&psc=1
Work Gloves - 3 pair - S $17.98 https://www.amazon.com/gp/product/B071VTJ52J/ref=ox_sc_act_title_1?smid=A3BSV0SCQVF8GR&psc=1
EZ Pop Up 10x10 Tent Shelter (Incident
Commander/Operations Center)
249.95 https://www.amazon.com/ABCCANOPY-Commercial-Portable-Removable-Burgundy/dp/B07FPR2LWH/ref=sxbs_sxwds-
stvp?keywords=12x12+tents&pd_rd_i=B07FPR2LWH&pd_rd_r=12f87398-0073-4f9d-9e2c-
Pyle Megaphone Speaker PA Bull Horn 51.72 https://www.amazon.com/Pyle-Megaphone-Speaker-Bullhorn-
Please note that supplies from vendors other than Amazon are acceptable, links are provided for convenience and information only.
Team Captain Supply Kits (Level 2)
Oregon Data
11095 SW Avery St
Tualatin, OR 97062
ph (503) 783-0248
fax (503) 783-0247
Estimate
ESTIMATE #
12147
DATE
4/18/2019
CUSTOMER
Bryant Neighborhood Assoc
Job Description
B/W duplex tri-fold flyer
Print & Mail as per Kassie Clarke
ITEM DESCRIPTION QTY RATE AMOUNT
Print Service Duplex Blk/W hite flyer print & fold 820 0.10 82.00
Setup Mailing & Machine Setup 1 45.00 45.00
Tab2 Tabbing (2)800 0.02 16.00
Minimum Order Minimum Inkjet Addressing - under 1000 pieces 1 35.00 35.00
Delivery Delivery to Post Office 1 18.00 18.00
Postage US Postage - ESTIMATE 800 0.23 184.00
Estimate pricing based on our understanding & scope of the mailing. Prices
good for 30 days.
Thank you for the opportunity to quote on your project!
Subtotal 380.00
0% Tax
Total 380.00
4/25/2019 Mail - JeffandKassie Clarke - Outlook
https://outlook.live.com/mail/deeplink?popoutv2=1&version=2019041503.09 1/2
Re: Letter of support
Nancy Dunis <bnassoc.18@gmail.com>
Wed 4/24/2019 8 16 AM
To: Clark Kassie <kjmoose@msn.com>
Here you go. Hope this works. Can’t re‑work it if it doesn’t until later. NRD
On Apr 24, 2019, at 6 52 AM, JeffandKassie Clarke <kjmoose@msn.com> wrote:
Hi Nancy,
4/25/2019 Mail - JeffandKassie Clarke - Outlook
https://outlook.live.com/mail/deeplink?popoutv2=1&version=2019041503.09 1/2
Re: Grant Review
Rick Eilers <preparednw@gmail.com>
Thu 4/25/2019 8 32 AM
To: Kassie Clarke <kjmoose@msn.com>
1 attachments (174 KB)
Bryant NA approval letter.docx;
Great application Kassie.
Adjust your request for the Mission Lifestraw instead of the Community version and submit.
Thanks,
Rick
On Apr 24, 2019, at 7 10 AM, JeffandKassie Clarke <kjmoose@msn.com> wrote:
Hi Rick,
Here is the dra for the Bryant Neighborhood grant. I look forward to your feedback. Please let me know if you have any addi onal
ques ons. We have a le er of support from our neighborhood associa on but I didn't think you needed to see it.
Thanks for all the help!
Kassie
From: Rick Eilers <preparednw@gmail.com>
Sent: Tuesday, April 23, 2019 9:39 PM
To: Kassie Clarke
Subject: Re: Grant Review
Kassie,
Our last chance to meet and look over your application will be at noon on Wednesday. My committee is leaving town after the EP fair.
Rick
On Apr 23, 2019, at 11:05 AM, JeffandKassie Clarke <kjmoose@msn.com> wrote:
Great! Thanks!
From: Rick Eilers <preparednw@gmail.com>
Sent: Tuesday, April 23, 2019 11:04 AM
To: Kassie Clarke
Subject: Re: Grant Review
Kassie,
I have other applications coming in besides yours and I was hoping our committee could meet up again tomorrow anyway, so
perfect timing.
Rick
On Apr 23, 2019, at 10:44 AM, JeffandKassie Clarke <kjmoose@msn.com> wrote:
Hi Rick,
I am pu ng the finishing touches on the NEP grant today. I had a nice chat with Erik last week. Are you able to
review the dra tomorrow?
Thank you for your help!
Kassie
<BNA NEP 4.23.19.docx><Team Captain Supply List 2019‑20.pdf>
Rick Eilers
Prepared Northwest, Inc.
17701 Leafy Ln.
Lake Oswego, Or 97034
503-757-7572
CCB#209366
2019-20 Neighborhood Enhancement Program Application Page 1 of 8
Neighborhood
Enhancement Program 2019-20 Grant
Application
PURPOSE:
The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships
between the City and neighborhoods by providing grants to qualified organizations for projects
that provide a public benefit to the community.
ELIGIBLE PROJECTS & FUNDING:
Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program
Guide. Project ideas can be found on p. 2-4 of the Guide.
The City’s proposed funding for the Neighborhood Enhancement Program is projected at
$60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per
neighborhood. If your association is partnering with another association on a larger project,
please note the partner organization/s under Requested Grant Amount and Neighborhood
Association below.
SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION
ORGANIZATION:
First Edition/Forest Hills Neighborhood Association
PROJECT COORDINATOR:
Carole Ockert
David Rudawitz
NAME OF PROJECT: 2 projects
x FANFH Annual Meeting
x FANFH Emergency Preparedness Program
Development
TITLE IN ORGANIZATION:
x Carole Ockert - FANFH Neighborhood
Chair
x David Rudawitz - Board Member
REQUESTED GRANT AMOUNT:
x FANFH Annual Meeting - $300
x FANFH Emergency Preparedness Program
Development - $1,842
Total grant request - $2,142
ADDRESS:
x Carole Ockert - 910 Cumberland Road,
Lake Oswego, OR 9703
x David Rudawitz - 887 Sixth Street, Lake
Oswego, OR 97034
2019-20 Neighborhood Enhancement Program Application Page 2 of 8
NEIGHBORHOOD ASSOCIATION:
First Edition/Forest Hills Neighborhood Association
PHONE:
Carole Ockert - (503) 720-2305
David Rudawitz - H 503-887-1144, C 503-887-
1144, W 408-782-8002 x217
Have you previously applied for a grant? If yes,
year(s) requested.
EMAIL:
Carole Ockert - fanfh-carole@europa.com
David Rudawitz - rudawitzd@acm.org
SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE
Description:
This request is made up of two separate projects which are described below.
FANFH Annual Meeting
The neighborhood association will be hosting our annual meeting in Fall. We found that
holding the annual meeting at this time of year substantially increased our attendance over
previous years when we held the annual meeting in Spring.
FANFH Emergency Preparedness Program Development
FANFH is initiating a neighborhood emergency preparedness program. FY2019-2020 efforts
are for program development, neighborhood involvement, project identification and
materials development. Deliverables will be an overall program plan, a neighborhood
Emergency Preparedness and Response Plan and various support materials. The
development and implementation of this plan is intended to be inclusive and open to all in
our Neighborhood.
Budget:
Here is a estimated budget for this request:
Overall total for both projects – $1842.00
Annual Meeting - $300.00
We are asking for $300 of grant money to provide catering and room costs for the annual meeting. Although
we typically try to secure the ACC, we are still assessed a cost for clean up. This would break out to $250 for
refreshments and $50 for clean up.
FANFH Emergency Preparedness Program development (see below and attached estimate from Office Depot.
This grant request is to fund reproduction costs for plans and other materials, postage, meeting and costs.
Estimates were based on information from Office Depot.
2019-20 Neighborhood Enhancement Program Application Page 3 of 8
Item
No Description Estimate
1 FANFH Neighborhood Emergency Plan Cover,
1000 copies, single sided, color on cardstock $ 410.00
2
FANFH Neighborhood Emergency Plan B&W
pages (6 impressions (3 pages back to back),
1000 copies)
$ 420.00
3 FANFH Neighborhood Emergency Plan Binding
(corner staple) 1000 sets $ 30.00
4
FANFH Neighborhood Emergency Plan home
card full size color- color, single sided,
cardstock color - 1000 copies
$ 410.00
5 Map your neighborhood documentation
B&W, 40 impressions, single sided, 20 copies $ 72.00
6
Neighborhood Damage Assessment Plan (20
impressions B&W, 10 pages back to back, 20
copies)
$ 52.00
7 Neighborhood Damage Assessment
worksheets (single sided, B&W, 500 copies) $ 60.00
8
CERT Field Operations Guide (25 copies, black
and white, 20 impressions, 10 pages each,
back to back)
$ 60.00
9 Meeting handouts (10 meetings ( 20 pages
per meeting, B&W, single sided) $ 28.00
Grand Total $ 1,542.00
PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY
REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD
RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT
PROGRAM WILL NOT FUND PROJECTS FROM THE CITY’S CAPITAL IMPROVEMENT PLAN.
Location:
Not applicable.
SECTION 3: CRITERIA
Please provide a narrative describing how your project meets the criteria listed below.
1. The project will provide a public benefit to the Lake Oswego community.
Annual Meeting:
We try to provide a benefit to the neighborhood during our meeting often by
arranging a guest speaker, in addition to holding officer elections and addressing
neighborhood topics. Last year we had a community resource panel of presenters.
The event was well attended, approx. 50 people, and well received. There was a lot
2019-20 Neighborhood Enhancement Program Application Page 4 of 8
of discussion and questions of the panel. Each year we try to find a way to build
community and inform our residents on some relevant topics.
FANFH Emergency Preparedness Program development
This project is intended to improve the emergency preparedness of the residents in
FANFH which improves quality of life and provides neighborhood resilience. All
individuals involved in the planning and development of the FANFH emergency
preparedness program will be residents of the FANFH neighborhood. Success of this
program is tied to the direct involvement of the residents of FANFH whom will be the
beneficiaries of the program’s benefits.
2. The project has neighborhood/community support and committed volunteers for
implementation.
Letter from the FANFH chairman attached.
3. Responsibility:
Annual Meeting:
Carole Ockert, as FANFH Chairperson will lead the effort for the FANFH Annual Meeting along
with a committee to be established from the Board Members and community.
FANFH Emergency Preparedness Program development:
David Rudawitz will be leading a program team comprised of volunteer members from FANFH.
Team members will be responsible for the various subprojects included in the program.
Program development will be accomplished through community meetings and volunteer
efforts.
4. For physical improvements, be located on public land.
5. The project is no or low-maintenance (and will be maintained by volunteers).
Annual Meeting:
Not applicable
FANFH Emergency Preparedness Program development:
Ongoing FANFH Emergency Preparedness efforts will be maintained by community volunteers. These
include trainings, exercises, and plan updates.
6. Does not fund ongoing or annual expenses.
As described in item 2, funding is requested for FY2019-20 efforts only for both projects
Not Applicable
2019-20 Neighborhood Enhancement Program Application Page 5 of 8
7. For emergency preparedness projects, fund shared resources, rather than individual
preparedness items.
This project is intended to benefit the entire FANFH neighborhood. Deliverables will be distributed to
all community members.
8. Neighborhood parties, picnics and other social events are limited to $300 in grant funds.
The request for the annual meeting is $300.
9. The project can be completed and expenses incurred by June 30, 2020, the end of the
grant cycle. All invoices and/or requests for reimbursement submitted to the City no
later than July 10, 2020. Provide the City with a project report by August 28, 2020.
Include photos if applicable, we like to brag!
Kickoff meeting for the FANFH Emergency Preparedness Program will actually occur in June
2019 and one of the deliverables will be a schedule for FY2019-20
Additional Considerations:
10. Describe any past projects that your neighborhood has completed through a
Neighborhood Enhancement Program grant.
xx 2008 - new FHN sign (this was aligned with Forest Hills joining FAN) ($800)
xx 2010/2011 - refurbishment of the FAN sign (don’t know)
x 2011/2012 - Neighborhood Survey and Annual Mtg mailing ($1971)
x 2012/2013 - Annual Mtg Ice Cream Social ($400)
x 2014-2015 - Candidates Night - Oak Room rental at the ACC $35/hr X 2hrs + $25
cleaning fee = $95 Annual Meeting - Oak Room rental at the ACC $35/hr X 2hrs+$50
for Fri.+$50 cleaning fee+$50 snack = $220 (please note the city dollars going back to
a city agency) Neighborhood Survey printing $390 envelopes $85 printed labels $50
postage through city $377 return postage $640 Total $1542 TOTAl $1857
x 2015-2016 - Stafford Grove standing stone and name stone (10,000)
x 2016-2017 - Stafford Grove engraving (3,000)
x 2018-2019 - Annual meeting (300) Festive Fronts Contest (150)
x 2018-2019 - Annual meeting (300) Festive Fronts Contest (500), Bench and
Landscaping (3500) approved but not funded
11. If applicable, describe matching funds or in-kind contributions.
Not Applicable
a
12. If applicable, describe matching funds or in-kind contributions
Not Applicable
2019-20 Neighborhood Enhancement Program Application Page 6 of 8
SECTION 4: PREREQUISITES
All items are required to be met prior to submittal. Please check off the items that have been
satisfied.
ڦ A designated project coordinator has been assigned.
ڦ The NEP coordinator has reviewed the proposed project prior to the application
being submitted. Provide e-mail from NEP coordinator confirming review.
ڦ A letter of support from the City-recognized neighborhood association has been
submitted with the application.
ڦ Correspondence has been documented with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
ڦ Where applicable, contractor/vendor bids have been obtained to support requested
funds.
SECTION 5: SUBMITTAL CHECK LIST
Please check off all items below that have been included as part of your application submittal. All
documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be
considered.
ڦ Completed Application (including the narrative addressing the criteria)
ڦ Letter of support for the project from the City-recognized neighborhood
association
ڦ Documentation of correspondence with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
ڦ Contractor/vendor bids where applicable
For physical improvements:
܆ Map and Site Plan – showing existing features (vegetation, structures, etc.)
and proposed improvements.
܆ Photos – showing existing site
For street trees:
܆ Supplemental street tree application
Paperless applications are encouraged!
E-mail completed application materials to: neighborhoods@lakeoswego.city
Completed applications may also be mailed to:
Neighborhood Enhancement Program
Planning Department
City of Lake Oswego
PO Box 369
2019-20 Neighborhood Enhancement Program Application Page 7 of 8
Lake Oswego, OR 97034
Or dropped off at City Hall:
Planning Department
City of Lake Oswego
380 A Avenue, Third Floor Lake
Oswego, OR 97034
Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for
more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations
plan their project and gather resources.
APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm.
2019-20 Neighborhood Enhancement Program Application Page 8 of 8
Print Estimate from Office Depot Follows
From:fanfh-carole@europa.com
To:rudawitzd@acm.org
Subject:support - Emergency Prep grant
Date:Thursday, April 18, 2019 10:40:38
Dave,
Its official. The FANFH Coordinating Committee has voted to support the
Emergency Prep grant as described not to exceed $2500. You can note this
in the grant application. Since it is our application - there is no
separate letter of support necessary. My understanding is that a separate
letter is necessary if a different group or person other than the
neighborhood assoc. is submitting a grant - then they need a letter of
support from us.
So hope we have dotted the i's and crossed the t's.
Carole
To the FANFH Coordinating Committee
Hi all,
During our April meeting we established an Emergency Prep subcommittee
with Dave Rudawitz as the chair of the the subcommittee. Dave has
determined that it would be useful to submit an NEP grant 'not to exceed
$2500.00'.
Here is the description Dave has provided for the grant proposal:
--------------
Description:
FANFH is initiating a neighborhood emergency preparedness program.
FY2019-2020 efforts are for program development, neighborhood involvement,
project identification and materials development. Deliverables will be an
overall program plan, a neighborhood Emergency Preparedness and Response
Plan and various support materials. The development and implementation of
this plan is intended to be inclusive and open to all in our Neighborhood.
Budget:
This grant request is to fund reproduction costs for plans and other
materials, postage, meeting and costs.
------------------
I am asking for a vote of support for this NEP Grant request from the
members of the FANFH Coordinating Committee. If you could please email me
back with a "yes", "no" or "abstain" - we can move this along. We are in
a time crunch (of course) so appreciate hearing from you soon.
Thanks all,
Carole
From:Rick Eilers
To:David Rudawitz
Cc:Carole Ockert;Kathleen Wiens
Subject:Re: FAN/Forest Hills Emergency Preparedness
Date:Friday, April 12, 2019 00:12:15
Hi David,
The Prep LO NEP grant review committee met today and discussed your application. No
problem on the $300 meeting expenses but we did hit a wall with the printing. I contacted Erik
Olsen and got this response from him: "Regarding the printing question, there is receptivity to the
idea to help fund printing services for outreach efforts related to emergency preparedness. As with other
proposals, the City Hall Print Shop could be utilized for printing services.”
I think your application states your NEP grants purpose and what you intend to work towards
as far as emergency preparedness and response planning. We are recommending that FAN/FH
stop by city hall and talk to the print shop (2nd floor) about your printing needs and the grant
request. They might request that you add something to the application? or that you need
someone’s blessing? You might want to get this in writing to add to the application when
submitting. This is a gray area but the printing costs don’t appear to be needed in the
application. Further follow up with Erik on this is recommended.
I’m not sure if Prep LO needs to review your application from here on out. Good luck from
us!
Rick
On Apr 10, 2019, at 11:08 AM, David Rudawitz <rudawitzd@outlook.com>
wrote:
Rick,
Per our conversation, I have developed a breakdown of the requested funds, by line
item and included that in the attached updated NEP request form.
David Rudawitz, PMP
887 Sixth Street
Lake Oswego, OR 97034
503-887-1144
rudawitzd@acm.org
www.linkedin.com/in/davidrudawitz
From: David Rudawitz
Sent: Wednesday, April 10, 2019 09:05
To: 'Rick Eilers' <preparednw@gmail.com>
Cc: Carole Ockert <fanfh-carole@europa.com>; Kathleen Wiens
<wiensworld4@gmail.com>
Subject: RE: FAN/Forest Hills Emergency Preparedness
Rick,
Attached is the NEP application that I had prepared for Carole. It has the information
on our request. Our request is pretty simple. We are just looking for funding for
reproduction costs, mailing and meeting expenses to support our FY19-20 emergency
preparedness efforts. These will include various meetings, the development and
distribution of an emergency plan, possible a FANFH CERT field operations guide,
meeting handouts and light refreshments (if we have money) for informational and
training meetings during the year. Equipment requests will also be developed for
submittal in the FY20-21 NEP cycle next year.
David Rudawitz, PMP
887 Sixth Street
Lake Oswego, OR 97034
503-887-1144
rudawitzd@acm.org
www.linkedin.com/in/davidrudawitz
From: Rick Eilers [mailto:preparednw@gmail.com]
Sent: Wednesday, April 10, 2019 08:41
To: David Rudawitz <rudawitzd@outlook.com>
Cc: Carole Ockert <fanfh-carole@europa.com>; Kathleen Wiens
<wiensworld4@gmail.com>
Subject: Re: FAN/Forest Hills Emergency Preparedness
David,
The Prep LO review committee will be meeting on Thursday afternoon to review
the two applications we currently have. If you want to be included, I will need
your emergency preparedness requests by noon on Thursday (send to
me)otherwise it will be the end of next week before we get together again.
We only need to review the EP portion of the application. The rest can be written
up after our part is complete.
Rick
On Apr 8, 2019, at 4:31 PM, David Rudawitz
<rudawitzd@outlook.com> wrote:
Rick,
Eric at the City was pretty insistent that I meet with you prior to putting
my application together. I did not have any concerns other than Eric’s
insistence that your team review and approve before I submit. After your
approval, he wants to sit down at the City and review with City staff, again
before submittal. Actually the obvious concern is that the request would
be rejected out of hand so we would not want to submit a package that
was dead on arrival.
Carole is planning to combine the emergency preparedness request along
with another project we have for FANFH.
Attached is the draft that I have prepared. I converted the PDF to MS
Word.
David Rudawitz, PMP
887 Sixth Street
Lake Oswego, OR 97034
503-887-1144
rudawitzd@acm.org
www.linkedin.com/in/davidrudawitz
From: Rick Eilers [mailto:preparednw@gmail.com]
Sent: Monday, April 8, 2019 16:10
To: David Rudawitz <rudawitzd@outlook.com>
Cc: Carole Ockert <fanfh-carole@europa.com>; Kathleen Wiens
<wiensworld4@gmail.com>; Jan Castle <jancastle@comcast.net>
Subject: Re: FAN/Forest Hills Emergency Preparedness
David,
Can you forward your application to me along with your key
concerns? I’m waiting for another NA to forward their application
and then I can schedule a time for the Prep LO Review committee to
meet and review both together.
Rick
On Apr 8, 2019, at 3:27 PM, Jan Castle
<jancastle@comcast.net> wrote:
Yes, they have asked us to provide guidance and
approval recommendations on the EP applications.
Rick is in charge of a small committee which I’m not
on, so you will be hearing from him.
From:David Rudawitz [mailto:rudawitzd@outlook.com]
Sent:Monday, April 8, 2019 2:55 PM
To:Jan Castle; 'Rick Eilers'
Cc:'Carole Ockert'; 'Kathleen Wiens'
Subject:RE: FAN/Forest Hills Emergency Preparedness
Yes, it is initiating an ongoing program, but the City was
insistent that I meet with PrepLO and obtain their blessing.
Most like because it is an emergency preparedness project
request.
David Rudawitz, PMP
887 Sixth Street
Lake Oswego, OR 97034
503-887-1144
rudawitzd@acm.org
www.linkedin.com/in/davidrudawitz
From: Jan Castle [mailto:jancastle@comcast.net]
Sent: Monday, April 8, 2019 14:38
To: 'David Rudawitz' <rudawitzd@outlook.com>; 'Rick Eilers'
<preparednw@gmail.com>
Cc: 'Carole Ockert' <fanfh-carole@europa.com>; 'Kathleen
Wiens' <wiensworld4@gmail.com>
Subject: RE: FAN/Forest Hills Emergency Preparedness
The Application states, under Grant Criteria, no. 6:
(funds may be used to initiate an ongoing program
or fill a temporary funding gap, but should not be
used to support ongoing or annual expenses).
This sounds like initiating an ongoing program to
me. But I’m not on Rick’s advisory committee so I’ll
let him respond.
Jan
From:David Rudawitz [mailto:rudawitzd@outlook.com]
Sent:Monday, April 8, 2019 2:01 PM
To:jancastle@comcast.net; Rick Eilers
Cc:Carole Ockert (fanfh-carole@europa.com); Kathleen Wiens
Subject:RE: FAN/Forest Hills Emergency Preparedness
Jan and Rick,
I just spoke with Erik Olson at the City regarding the FANFH
request for an NEP grant this cycle to support our initial
neighborhood emergency plan development and other
planning during FY19-20. We are looking at reproduction,
postage and meeting costs during this period which we are
unable to fund from neighborhood sources. Eric advised
that, as part of the process, we need to meet with your team
to review our project idea and, essentially, obtain your
documented approval. We would then need to meet with
the City and obtain written approval from them to go into
our NEP application. Eric also advised that he did not believe
that NEP funds had been used for planning costs in the past
but he did not rule it out. PrepLO support to this concept
would be significant in getting this NEP grant approved.
So, when would we be able to meet and discuss my project?
I work from home and, thus, have a rather flexible schedule.
I just live across the street from the ACC. Please let me
know when and where were can get together so that I can
determine if this request is a go.
Thanks.
David Rudawitz, PMP
887 Sixth Street
Lake Oswego, OR 97034
Home 502-636-7170 cell 503-887-1144
rudawitzd@acm.org
www.linkedin.com/in/davidrudawitz
From: jancastle@comcast.net
[mailto:jancastle@comcast.net]
Sent: Thursday, April 4, 2019 13:11
To: rudawitzd@outlook.com
Subject: Re: FAN/Forest Hills Emergency Preparedness
Yes I have several things I can send you David. I'll be
out the rest of the day so will get it to you tomorrow.
Pretty exciting!
Jan
Sent from Xfinity Connect Application
-----Original Message-----
From: rudawitzd@outlook.com
To: jancastle@comcast.net
Sent: 2019-04-04 12:53:52 PM
Subject: FAN/Forest Hills Emergency Preparedness
Jan,
Last night the FAN/Forest Hills board established an
Emergency Preparedness subcommittee that I am chairing.
We will be having a kickoff meeting in early June to get
neighborhood resident core team participation and put a
plan of action together on what activities and projects we
will want to tackle.
Can you send me information or point me to contacts for the
Map Your Neighborhood program? Also, do you have the
contact information for, I believe it is David, that is heading
up the activity for their neighborhood and have a very well
developed plan? I want to leverage his work to help us jump
start things for FAN. Any other information/contacts you
can provide will be greatly appreciated.
David Rudawitz, PMP
887 Sixth Street
Lake Oswego, OR 97034
503-887-1144
rudawitzd@acm.org
www.linkedin.com/in/davidrudawitz
Rick Eilers
Prepared Northwest, Inc.
17701 Leafy Ln.
Lake Oswego, Or 97034
503-757-7572
CCB#209366
preparednw@gmail.com
<FANFH EP NEP App Packet 2019-20.docx>
Rick Eilers
Prepared Northwest, Inc.
17701 Leafy Ln.
Lake Oswego, Or 97034
503-757-7572
CCB#209366
preparednw@gmail.com
<FANFH EP NEP App Packet 2019-20.docx>
Rick Eilers
Prepared Northwest, Inc.
17701 Leafy Ln.
Lake Oswego, Or 97034
503-757-7572
CCB#209366
preparednw@gmail.com
CCB#209366
preparednw@gmail.com
2019-20 Neighborhood Enhancement Program Application Page 1 of 8
PURPOSE:
The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships
between the City and neighborhoods by providing grants to qualified organizations for projects
that provide a public benefit to the community.
ELIGIBLE PROJECTS & FUNDING:
Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program
Guide. Project ideas can be found on p. 2-4 of the Guide.
The City’s proposed funding for the Neighborhood Enhancement Program is projected at
$60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per
neighborhood. If your association is partnering with another association on a larger project,
please note the partner organization/s under Requested Grant Amount and Neighborhood
Association below.
SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION
ORGANIZATION:
FANFH Neighborhood Association
PROJECT COORDINATOR:
Diana Smith-Bouwer
NAME OF PROJECT:
Building Community-Heritage Elm Tree Bench
Project
TITLE IN ORGANIZATION:
Resident
REQUESTED GRANT AMOUNT:
$9,955
ADDRESS:
860 8th Street, LO 97034
NEIGHBORHOOD ASSOCIATION:
First Addition Neighbors and Forest Hills NA
PHONE:
503.635.0257 (office)
971.235.4978 (cell)
Have you previously applied for a grant? If yes,
year(s) requested.
2008, 2010,2011, 2012, 2014, 2015, 2016, 2017,
2018
EMAIL:
dbouwer@ci.oswego.or.us
Neighborhood Enhancement Program
2019-20 Grant Application
2019-20 Neighborhood Enhancement Program Application Page 2 of 8
SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE
Description:
(Clearly describe your project in as much detail as possible. For neighborhood signs, please
include the proposed sign design, a site plan and photo(s) as attachments to the application.)
FANFH is a neighborhood that has been experiencing extensive redevelopment over the past 10
years. With this redevelopment has come the removal of many of the large beautiful trees that
help identify our neighborhood.
Recently due to tree failure, the City of Lake Oswego Maintenance staff had to remove a very
large 150 year old elm heritage tree on First Street, to protect public safety and private
property. This was met with great sadness from the neighborhood and surrounding community
since many people were familiar with the massive beautiful tree that towered over the
buildings and provided a stunning canopy over the entire width of the street.
This is a two part project, with a vision to honor this beautiful tree, add value to the
neighborhood and create a place for community to gather.
Part l
Working with City staff large portions of the tree were saved in hopes of using the wood for
future projects. Also during tree removal, a section of the stump was left in place with the
intent of creating a bench out of the stump at that location. This would include brass markers
inset into the stump surface at various age ring locations noting significant events throughout
the history of the 150 year old tree. Events like the planting of the tree in 1869, 1910
incorporation of the City of LO, the Columbus Day Storm of 1962, and the first moon landing.
With the help of a committee, made up of NA members, Nicole Nathan, Executive Director for
the Arts Council of LO, and City staff the final design will be refined. One local wood artisan has
already agreed to donate his labor to create benches. Also as part of the elm stump project,
the sidewalk would be rebuilt to meet ADA compliance and reduce the dangerous trip hazard
that exists today.
Part ll
This would include one or two additional benches constructed using the elm wood for
placement at the Stafford Grove Park, located on City Park property behind Forest Hills
Elementary School in the Forest Hills area of the neighborhood. A basalt bench had previously
been approved at his location but has yet to be installed. These elm tree wood benches would
be built using boulders and slab wood which would complement the natural nature of this park
while also providing a relaxing place for visitors to sit.
With all the redevelopment in the neighborhood, the possibility of finding suitable boulders is
high, including the demo site next to City Hall scheduled to begin in June 2019. Photos are
included for both portions of the project to help better explain the vision.
2019-20 Neighborhood Enhancement Program Application Page 3 of 8
Budget:
(Outline in as much detail as possible, how your requested funds would be used. Please note
that neighborhood parties, picnics, and other social events are generally limited to $300. If you
are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit
copies of your bids with the application. See Program Guide p. 4, Step 7.)
We are asking for a grant amount of $9,955 to cover the cost for both portions of the project.
We have worked with Maintenance staff to develop project costs for sidewalk repair and tree
removal as well as the Arts Council who have provided the name of at least one artisan willing
to provide stump sculpting work at no cost.
Part I: Sidewalk Repair, Tree Removal and Art Piece
Based on two conversations with portable wood milling operations, and the recommendations
from Tree Care, (the city's tree contractor) we feel confident we will be able to have one or two
slabs created for additional benches at Stafford Grove Park.
$2,500 - 100' of sidewalk repair- (estimate from Rachel Sykes, Maintenance, email
included)
$3,000 - wood removal, stump grinding and landscape restoration with natives and low
maintenance plants and bulbs (estimate from Rachel Sykes, Maintenance, email
included). Some plantings may be provided by the abutting property owner who is
extremely supportive of project.
$50 - Brass markers
Part ll: Stafford Grove Park bench(s)
Based on project estimates from the 2018 grant application for one basalt bench with
landscaping, and resent conversations with city staff, we are confident the same budget would
be applicable for this portion of the bench project for 2019-20 grant cycle.
$3,500 - milling of elm wood bench and boulder placement
$905 - contingency
Total Request (Parts I and II) - $9,955
Location:
(Please include a map, photo, and rough site plan of the location if proposing a physical
improvement.)
Site l - Elm Stump Bench is located on First Street and B Ave about midway north of the
intersection on the west side in the right-of-way.
Site ll - Stafford Grove Park is located behind Forest Hills Elementary School in the Forest Hills
Neighborhood on Sunningdale Road, north side of street.
Photos of both sites are included
2019-20 Neighborhood Enhancement Program Application Page 4 of 8
SECTION 3: CRITERIA
Please provide a narrative describing how your project meets the criteria listed below.
1. The project will provide a public benefit to the Lake Oswego community.
(Describe how your project will benefit the neighborhood and/or community. This is
your opportunity to demonstrate the benefit and value of your proposed project.)
As a whole, these two projects contribute to the health and vitality of our evolving First
Addition and Forest Hills neighborhoods by creating a sense of place. We want to
continue to preserve our past while embracing our ever evolving neighborhood.
Honoring this once noble elm tree in two unique ways fits how many of us view our
neighborhood and community while providing two wonderful positive gathering spaces.
And bonus, will be a small but mighty history lesson as well!
Funding the creation of one or two benches at Stafford Grove will complete this small
charming reflective park space, which was created in 2014 in honor Oregon Poet
Laureate, William Stafford, who once lived across the street. His little house did not
stand the crush of redevelopment and no longer remains, but this park and hopefully
the addition of a bench or two will retain an important piece of community identity.
2. The project has neighborhood/community support and committed volunteers for
implementation.
(Please attach a letter of support from the neighborhood association that notes how
support was demonstrated, i.e. number of votes at association meeting. In the space
below, please describe your project volunteers.)
The FANFH Neighborhood Association in the April 3, meeting voted to approve both
portions of the project and requested grant amount.
Nicole Nathan, Executive Director for the Arts Council of LO, has also provided support
for the project and agreed to assist with artisan referral and provide her public art
expertise to the project. An email from Nicole is included as part of the application.
City Maintenance staff, including Anthony Hooper, Public Works Director, Jim Bateman
and Rachel Sykes have all provided input, estimates and support for the project.
3. Responsibility:
(It is the applicant’s responsibility to complete the work and/or coordinate with the City
to have the work done. Provide detail about who will be completing the work.)
The designated project coordinator is Diana Smith-Bouwer, Public Information Office for
the City of Lake Oswego and resident of the FANFH NA.
2019-20 Neighborhood Enhancement Program Application Page 5 of 8
Working with Maintenance staff, Arts Council, FANFH, and volunteer artisan, the first
meeting is planned for late May to finalize design details. The project is anticipated to
begin in mid-summer with completion date no later than May 2020.
4. For physical improvements, be located on public land.
(If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork,
please work with the City to verify that your location is on public property.)
All necessary city staff have reviewed proposal and support projects and location.
5. The project is no or low-maintenance (and will be maintained by volunteers).
(Note: The City will not maintain the improvement unless prior agreed upon
arrangements have been made. If City staff has agreed that the City will maintain the
improvement, an e-mail from the staff person confirming this is required.)
City staff verified both projects are low maintenance and will not require additional
maintenance needs beyond what is already provided by the city at both locations.
6. Does not fund ongoing or annual expenses.
(If applicable, describe how funds are for a one-time expenditure, rather than funding
ongoing annual expenses.)
Both projects are within the scope of maintenance provided by the city. The projects
are for one-time expense to create benches and install landscaping destroyed during
tree removal. Sidewalk repair is as-needed throughout the city and not expected to
require additional improvements in excess of 15 years.
7. For emergency preparedness projects, fund shared resources, rather than individual
preparedness items.
(Describe how your project will provide neighborhood or community-wide benefit, be
paired with training or support an event.)
N/A
8. Neighborhood parties, picnics and other social events are limited to $300 in grant
funds.
(Please address this criteria in the Budget description in Section 2 of the application.)
N/A
2019-20 Neighborhood Enhancement Program Application Page 6 of 8
9. The project can be completed and expenses incurred by June 30, 2020, the end of the
grant cycle. All invoices and/or requests for reimbursement submitted to the City no
later than July 10, 2020. Provide the City with a project report by August 28, 2020.
Include photos if applicable, we like to brag!
(Include the proposed timeline for the project.)
Working with Maintenance staff, Arts Council, FANFH, and volunteer artisan, the first
meeting is planned for late May to finalize design details. The project is anticipated to
begin in mid-summer with completion date no later than May 2020.
Additional Considerations:
10. Describe any past projects that your neighborhood has completed through a
Neighborhood Enhancement Program grant.
(If there are insufficient funds to award all proposed projects, qualified projects in
neighborhoods that have never received an NEP grant may receive priority.)
The FANFH NA has received grants consistently since the beginning of the program,
creating many beneficial projects and events.
One of the first projects awarded funds from the NEP, was the traffic roundabout at the
corner of 4th and C, adjacent to Rossman Park. While not perfect, it has created a
beautiful entry into the neighborhood and does provide traffic calming as designed.
With NEP funds the creation and installation of Stafford Grove Park poetry stones was
achieved, helping to create a valued public space used daily by students and members
of the community.
NEP funds allowed for the development of Candidates night at the Adult Community
Center. Candidates running for City Council positions were invited to meet members of
the entire community, not limited to FANFH neighborhood, and answer questions in a
sort of speed dating format. This was so successful other organizations now use this
model and FANFH hosts one of these events during every election cycle.
Thank you to the NEP Grants for providing the community a resource to explore ideas
and make the community a better place to live for all.
11. If applicable, describe matching funds or in-kind contributions.
(This may help to prioritize projects, if necessary.)
The City will provide the resources to complete the majority of the projects, with labor
to create the stump bench donated.
Neighborhood volunteers including myself as a member of the community, will provided
needed support as a volunteer when needed.
2019-20 Neighborhood Enhancement Program Application Page 7 of 8
SECTION 4: PREREQUISITES
All items are required to be met prior to submittal. Please check off the items that have been
satisfied.
܈ A designated project coordinator has been assigned.
܆ The NEP coordinator has reviewed the proposed project prior to the application
being submitted. Provide e-mail from NEP coordinator confirming review.
܈ A letter of support from the City-recognized neighborhood association has been
submitted with the application.
܈ Correspondence has been documented with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
܈ Where applicable, contractor/vendor bids have been obtained to support requested
funds.
SECTION 5: SUBMITTAL CHECK LIST
Please check off all items below that have been included as part of your application submittal.
All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not
be considered.
܈ Completed Application (including the narrative addressing the criteria)
܈ Letter of support for the project from the City-recognized neighborhood
association
܈ Documentation of correspondence with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
܈ Contractor/vendor bids where applicable
For physical improvements:
܈ Map and Site Plan – showing existing features (vegetation, structures, etc.) and
proposed improvements.
܈ Photos – showing existing site
For street trees:
܆ Supplemental street tree application
2019-20 Neighborhood Enhancement Program Application Page 8 of 8
Paperless applications are encouraged!
E-mail completed application materials to: neighborhoods@lakeoswego.city
Completed applications may also be mailed to:
Neighborhood Enhancement Program
Planning Department
City of Lake Oswego
PO Box 369
Lake Oswego, OR 97034
Or dropped off at City Hall:
Planning Department
City of Lake Oswego
380 A Avenue, Third Floor
Lake Oswego, OR 97034
Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for
more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations
plan their project and gather resources.
APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm.
From:Sykes, Rachel
To:Smith-Bouwer, Diana
Subject:RE: Elm tree stump and sidewalk on first
Date:Friday, April 26, 2019 3:04:40 PM
Sorry for the delay on my response! Got tied up doing a tour of our site for City of Wilsonville that I forgot about : /
Have a GREAT weekend!!!!
-----Original Message-----
From: Smith-Bouwer, Diana
Sent: Friday, April 26, 2019 2:39 PM
To: Sykes, Rachel <rsykes@ci.oswego.or.us>
Cc: Bateman, Jim <jbateman@ci.oswego.or.us>; Thesing, Madison <mthesing@ci.oswego.or.us>; Ellerton, Matt
<mellerton@ci.oswego.or.us>; Hooper, Anthony <ahooper@ci.oswego.or.us>
Subject: Re: Elm tree stump and sidewalk on first
Awesome!!
Just what I needed!!
You rock!
THANk YOU!!!:)
Sent from my iPhone
> On Apr 26, 2019, at 2:36 PM, Sykes, Rachel <rsykes@ci.oswego.or.us> wrote:
>
> Hi Diana --
>
> Yes, we can definitely provide some cost estimates. These are basic estimates, and can be finalized later I
presume?
>
> If the new sidewalk area is 100 SF (that's our best estimate from photo and your information, we can go measure
for more exact SF) -- and assuming we get the contractor to do the work, that would be a cost of $2,500.
>
> As for the tree -- we would most likely have Tree Care Unlimited (city's tree contractor) come in to cut the tree
into pieces that are usable for future projects as you stated. They would then need to haul these pieces somewhere
for storage because they can't stay on the street - ideally, the pieces should be moved to the location that they will be
carved/made into other benches if that is what you wish. All of this will incur more costs. Thankfully, the stump will
not need to be ground, as it will be turned into the bench at the site. There may be some treatment of the stump that
is necessary to prevent any 'suckers' from growing out of the stump, but we may want to loop Pam in on whether
that is necessary. We looked at other invoices, and jobs of a similar nature cost about $3,000, although those trees
were smaller. As a comparison, the removal of the rest of this tree cost the City $29,000.
>
> So, for the sidewalk and the tree, my estimate is about $5,500. That would leave $4,500 for the creation of the
bench (donated time by artist?), sprucing up the plants around the new bench, an informational sign/plaque, and
possibly some curb restoration.
>
>
> Hopefully this is enough information to provide at least a baseline for the grant application. In total, I think
$10,000 is a good number for the total project cost. I know that I can speak on behalf of all of us here at Public
Works in saying we support this project and think that a bench would be a nice way to remember this tree that was
loved by many.
>
> Thanks, and let us know if you need any further assistance for your planning efforts.
>
> Rachel Sykes
>
> -----Original Message-----
> From: Smith-Bouwer, Diana
> Sent: Thursday, April 25, 2019 10:05 PM
> To: Bateman, Jim <jbateman@ci.oswego.or.us>; Thesing, Madison <mthesing@ci.oswego.or.us>; Sykes, Rachel
<rsykes@ci.oswego.or.us>
> Cc: Ellerton, Matt <mellerton@ci.oswego.or.us>; Hooper, Anthony <ahooper@ci.oswego.or.us>
> Subject: Elm tree stump and sidewalk on first
>
> Good morning Jim, Madison and Rachel,
>
> As you know and we discussed, I am working on the Neighborhood Enhancement Program Grant with the intent
to create something special from the remains of the 150 year old heritage elm removed several months ago on First
Street. The grant is do today, Friday. :( I have most of the application complete, but Planning would like me to
include project cost estimates as part of the application.
>
> Thank you Madison who provided some general numbers, $123 sf in-house for sidewalk/ $25 sf estimated if
contract approved for contract work. Looks like we have about 20' or so of sidewalk that would benefit from some
repair around the base of the elm stump.
> Also, there is the time/cost to remove the upper portion of the remaining stump to create a bench at the site, with
the possibility of two additional benches created from this wood to be used at another FAN/FH NA location. The
Stafford Grove site behind Forest Hills school. (That might need to be in next year's project?)
>
> I have also contacted Nicole Nathan with the Arts Council as per Planning's request, for the name of a local wood
artist who at one point volunteered to help create the benches.
> The NEP process allows for us to apply for up to $10,000, which is my intent. Can you support that amount with
cost estimates for work you will be able to assist us with to complete this project for the community please.
>
> I have attached a picture of the sidewalk and stump.
>
> Just an email response back will be sufficient for the application. :)
>
> Thanks everyone! Really appreciate the help!!!!!
>
> Diana
>
> Diana Smith-Bouwer |Public Information Office City of Lake Oswego PO Box 369 | 380 A Avenue Lake Oswego,
OR 97034
> Phone: 503-635-0257
>
>
>
From:fanfh-carole@europa.com
To:Smith-Bouwer, Diana
Subject:NEP grant for the elm
Date:Thursday, April 11, 2019 8:16:55 AM
Hi Diana,
I know that you need a letter of support from the neighborhood assoc. to
use in submitting an NEP Grant - see below. Hope that will be what you
need to attach to the application. Appreciate your idea and work on this.
Thanks,
Carole
--------------------
To: Diana Smith-Bouwer
Public Information Office
City of Lake Oswego
From: Carole Ockert
Chair, FANFH Neighborhood Assoc.
Re: NEP Grant 2019-2020 cycle
The FANFH Neighborhood Assoc. has discussed the proposal to have a bench
designed and constructed from the remaining trunk of the historic elm on
1st and B in First Addition. We also discussed the proposal to make two
simple benches from the salvaged wood taken from the historic elm with
masonry supports to be placed in Stafford Grove in Forest Hills. We voted
to support both of these proposals at our April 3rd coordinating committee
meeting.
We are a neighborhood that is passionate about walking. Realtors tout our
high walkability index. Benches allow walkers to rest and keep on walking,
especially in the hot summer sun. We are also a neighborhood that is
passionate about trees. Stafford Grove has been the site of recent Arbor
Day festivities. Repurposing an historic tree and highlighting its
continued presences in ITS neighborhood is a symbolic commitment to the
value we place on significant trees.
I hope the grant evaluation committee can find its way to supporting this
proposal.
Thank you,
Carole Ockert
From:Nathan, Nicole
To:Smith-Bouwer, Diana
Subject:Re: Elm tree stump and sidewalk on first
Date:Friday, April 26, 2019 11:27:07 AM
Agreed, happy to provide input.
Nicole Nathan
Executive Director
Arts Council of Lake Oswego
On Fri, Apr 26, 2019 at 11:16 AM -0700, "Smith-Bouwer, Diana"
<dbouwer@ci.oswego.or.us> wrote:
Most likely, but your input as well as NA input I think is important if
there is an interest. Projects are better as a team effort:)
Sent from my iPhone
> On Apr 26, 2019, at 9:31 AM, Nathan, Nicole wrote:
>
> Hi Diana,
>
> Thanks for being in touch, and glad to hear you have the neighborhood
support. If you're looking for a letter of support, the Arts Council is
happy to do so for the project as it's good for the neighborhood, community,
and the arts. In addition, we're happy to connect you with artists who might
be a good fit and help facilitate that part of the project.
>
> You would be handling the project management, commissioning of work with
artists, etc?
>
> Thanks,
> Nicole
>
> Nicole Nathan
> Executive Director
>
> Arts Council of Lake Oswego
> Visit us at: 510-520 1st Street, Lake Oswego, OR 97034
> Send mail to: PO Box 369, Lake Oswego, OR 97034
> 503-534-5707
> www.artscouncillo.org
>
> Art in the Garden Returns May 18th at Tumwater Vineyard. Get your tickets
now! Click on the logo below!
>
>
> UPCOMING AT ARTspace
> The Art of Quilting // April 19 - June 14, 2019
> Friday Opening Reception // April 19 from 11am-1pm
> First Friday // May 3 from 5-7pm
> First Friday // June 7 from 5-7pm
>
> -----Original Message-----
> From: Smith-Bouwer, Diana
> Sent: Thursday, April 25, 2019 10:36 PM
> To: Nathan, Nicole ; Johnson, Stephanie G.
> Cc: Olson, Erik ; Smith-Bouwer, Diana
> Subject: Elm tree stump and sidewalk on first
>
>
> Good morning Nicole and Stephanie,
>
>
> I understand from Eric in Planning you too have an interest in something
special for the heritage elm stump on First Street. I am working on the
Neighborhood Enhancement Program Grant with the intent to create something
special from the remains of the 150 year old heritage elm removed several
months ago on First Street. The grant is do today, Friday. :( I have most
of the application complete, but I wanted to reach out to you as well for
support.
>
> I have a letter of support from the FAN/FH and support from the abutting
property owner. All parties are excited about the proposed plan which
includes replacing the sidewalk around the base of the stump, cutting the
remaining stump down to bench height with the possibility of using some of
the remaining wood for two additional benches for installation at Stafford
Grove behind Forest Hills School.
> Also as part of the plan, brass history markers would be inserted into the
stump bench noting significant events in LO/US history over the last 150
years.
>
> When we were removing the tree I did speak with an artist you recommended
who at the time was willing to work with us to create benches in exchange
for some of the wood. I believe I still have his contact name and number,
but working through you and your team would be an exciting opportunity to
partner for this wonderful project! The grant is due to the Planning
Department on Friday, April 26, by 5 p.m., TODAY!
>
> The NEP process allows for us to apply for up to $10,000, which is my
intent. I would love your input and hope you have time to respond today. I
am sorry for this late notice, but just today found out you too had an
interest in creating something special from this once beautiful heritage
tree! :)
>
> I have attached a picture of the sidewalk and stump.
>
> Just an email response back will be sufficient for the application. :)
>
> Thanks for your consideration! I really appreciate your input!
>
> Diana
>
>
> Diana Smith-Bouwer |Public Information Office City of Lake Oswego PO Box
369 | 380 A Avenue Lake Oswego, OR 97034
> Phone: 503-635-0257
>
>
>
>
>
2019-20 Neighborhood Enhancement Program Application Page 1 of 7
PURPOSE:
The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships
between the City and neighborhoods by providing grants to qualified organizations for projects
that provide a public benefit to the community.
ELIGIBLE PROJECTS & FUNDING:
Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program
Guide. Project ideas can be found on p. 2-4 of the Guide.
The City’s proposed funding for the Neighborhood Enhancement Program is projected at
$60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per
neighborhood. If your association is partnering with another association on a larger project,
please note the partner organization/s under Requested Grant Amount and Neighborhood
Association below.
SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION
ORGANIZATION:
PROJECT COORDINATOR:
NAME OF PROJECT:
TITLE IN ORGANIZATION:
REQUESTED GRANT AMOUNT:
ADDRESS:
NEIGHBORHOOD ASSOCIATION:
PHONE:
Have you previously applied for a grant? If yes,
year(s) requested.
EMAIL:
Neighborhood Enhancement Program
2019-20 Grant Application
2019-20 Neighborhood Enhancement Program Application Page 2 of 7
SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE
Description:
(Clearly describe your project in as much detail as possible. For neighborhood signs, please
include the proposed sign design, a site plan and photo(s) as attachments to the application.)
Budget:
(Outline in as much detail as possible, how your requested funds would be used. Please note
that neighborhood parties, picnics, and other social events are generally limited to $300. If you
are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit
copies of your bids with the application. See Program Guide p. 4, Step 7.)
PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY
REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD
RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT
PROGRAM WILL NOT FUND PROJECTS FROM THE CITY’S CAPITAL IMPROVEMENT PLAN.
Location:
(Please include a map, photo, and rough site plan of the location if proposing a physical
improvement.)
2019-20 Neighborhood Enhancement Program Application Page 3 of 7
SECTION 3: CRITERIA
Please provide a narrative describing how your project meets the criteria listed below.
1. The project will provide a public benefit to the Lake Oswego community.
(Describe how your project will benefit the neighborhood and/or community. This is
your opportunity to demonstrate the benefit and value of your proposed project.)
2. The project has neighborhood/community support and committed volunteers for
implementation.
(Please attach a letter of support from the neighborhood association that notes how
support was demonstrated, i.e. number of votes at association meeting. In the space
below, please describe your project volunteers.)
3. Responsibility:
(It is the applicant’s responsibility to complete the work and/or coordinate with the City
to have the work done. Provide detail about who will be completing the work.)
2019-20 Neighborhood Enhancement Program Application Page 4 of 7
4.For physical improvements, be located on public land.
(If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork,
please work with the City to verify that your location is on public property.)
5.The project is no or low-maintenance (and will be maintained by volunteers).
(Note: The City will not maintain the improvement unless prior agreed upon
arrangements have been made. If City staff has agreed that the City will maintain the
improvement, an e-mail from the staff person confirming this is required.)
6.Does not fund ongoing or annual expenses.
(If applicable, describe how funds are for a one-time expenditure, rather than funding
ongoing annual expenses.)
7.For emergency preparedness projects, fund shared resources, rather than individual
preparedness items.
(Describe how your project will provide neighborhood or community-wide benefit, be
paired with training or support an event.)
8.Neighborhood parties, picnics and other social events are limited to $300 in grant
funds.
(Please address this criteria in the Budget description in Section 2 of the application.)
2019-20 Neighborhood Enhancement Program Application Page 5 of 7
9.The project can be completed and expenses incurred by June 30, 2020, the end of the
grant cycle. All invoices and/or requests for reimbursement submitted to the City no
later than July 10, 2020. Provide the City with a project report by August 28, 2020.
Include photos if applicable, we like to brag!
(Include the proposed timeline for the project.)
Additional Considerations:
10.Describe any past projects that your neighborhood has completed through a
Neighborhood Enhancement Program grant.
(If there are insufficient funds to award all proposed projects, qualified projects in
neighborhoods that have never received an NEP grant may receive priority.)
11.If applicable, describe matching funds or in-kind contributions.
(This may help to prioritize projects, if necessary.)
2019-20 Neighborhood Enhancement Program Application Page 6 of 7
SECTION 4: PREREQUISITES
All items are required to be met prior to submittal. Please check off the items that have been
satisfied.
A designated project coordinator has been assigned.
The NEP coordinator has reviewed the proposed project prior to the application
being submitted. Provide e-mail from NEP coordinator confirming review.
A letter of support from the City-recognized neighborhood association has been
submitted with the application.
Correspondence has been documented with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
Where applicable, contractor/vendor bids have been obtained to support requested
funds.
SECTION 5: SUBMITTAL CHECK LIST
Please check off all items below that have been included as part of your application submittal.
All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not
be considered.
Completed Application (including the narrative addressing the criteria)
Letter of support for the project from the City-recognized neighborhood
association
Documentation of correspondence with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
Contractor/vendor bids where applicable
For physical improvements:
Map and Site Plan – showing existing features (vegetation, structures, etc.)
and proposed improvements.
Photos – showing existing site
For street trees:
Supplemental street tree application
2019-20 Neighborhood Enhancement Program Application Page 7 of 7
Paperless applications are encouraged!
E-mail completed application materials to: neighborhoods@lakeoswego.city
Completed applications may also be mailed to:
Neighborhood Enhancement Program
Planning Department
City of Lake Oswego
PO Box 369
Lake Oswego, OR 97034
Or dropped off at City Hall:
Planning Department
City of Lake Oswego
380 A Avenue, Third Floor
Lake Oswego, OR 97034
Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for
more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations
plan their project and gather resources.
APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm.
ATTACHMENT TO GLENMORRIE NA APPLICATION (2019-20)
SECTION 2
DESCRIPTION:
The GNA would like to continue to build its long-standing successful ivy-pulling program. City funding
support in recent years has allowed us to improve participation, enlarge ivy-pulling areas and add Scotch
Broom to invasive species to be removed. From our meager start of approximately 10 devoted
volunteers, we were able in 2015 to count over 50 volunteers and post-pull BBQ attendees. In 2018, we
were able to bring out close to 40 volunteers for the effort, which was entirely volunteer driven this
year.
Our neighborhood is proud of our many mature trees and our extensive “almost” ivy-free stream
corridors, Willamette River front and treed common areas. Our area of focus remains Glenmorrie Drive
stream corridor, Old River Road river banks, Highway 43 common areas and Glenmorrie Terrace
greenway.
BUDGET:
Estimated Budget: $800
- Food and Beverage: $400, which helps provide water and snacks for volunteer workers as well as the
after-work gathering.
- Mailings and Fliers: $200. We would likely use one of our free mailings from the city, but would request
an additional one and some signage to help promote the event.
- Dumpsters: In the past, we have had up to three Dumpsters delivered for several days to help
accommodate yard debris pickup in the neighborhood, as well as overall neighborhood cleanup. These
may be available through other city programs.
- Garbage charge: $100, for any additional refuse pickup requirements as a result of neighborhood trash
picked up during the event.
April 26, 2019
Dear City of Lake Oswego,
On behalf of the board of the Glenmorrie Neighborhood Association, I would like to offer a letter of
support for the Neighborhood Enhancement Program grant being submitted by our association.
Since I have lived in the neighborhood, (2007), I have participated in almost every annual ivy pull that
has been organized. Not only has it been a great way to preserve the trademark trees that define our
neighborhood, but it is really the only organized neighborhood event that brings people together to get
to know each other better and form a better sense of community. I have gotten to know my neighbors
better through the ivy pull and the subsequent BBQ/gathering every year, and I know that it impacts
other neighbors in the same way.
In addition, each year we have held the ivy pull, the event has grown in popularity and participation. In
recent years, between 40 and 50 neighbors have turned out for the ivy pull. You can see pictures and
write-ups from past events on our web site, www.glenmorrie.wordpress.com. Our event this year will
take place on Sunday, May 5.
We would greatly appreciate another grant from the city to help us preserve the character of this
neighborhood and its natural beauty. And judging by the number of people who turn out every year to
help out, I am not alone in this sentiment.
Thank you so much for your time and attention, and thank you for your prior support of our
neighborhood’s beautification and community strengthening efforts.
Sincerely,
Jon Bell
Chair, Glenmorrie Neighborhood Association
May 13, 2019
Hi Erik,
Below is a screen shot from Vistaprint for a sample order of 250 postcards similar to those that
the Glenmorrie Neighborhood has sent out in the past for notifying neighbors of the annual ivy
pull. In addition to the charges below ($41.24 for the cards, $13.76 for shipping, which was
waived on this sample order with a promo code, and $14.24 for labels) postage for these would
be $87.50, bringing the total to $142.98. If we went this route, we would also need to get the
list of addresses from the city and also find a way to print the mailing labels.
Please let me know if you need any further information. Thanks!
Jon Bell
503-290-4282
2019-20 Neighborhood Enhancement Program Application Page 1 of 7
PURPOSE:
The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships
between the City and neighborhoods by providing grants to qualified organizations for projects
that provide a public benefit to the community.
ELIGIBLE PROJECTS & FUNDING:
Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program
Guide. Project ideas can be found on p. 2-4 of the Guide.
The City’s proposed funding for the Neighborhood Enhancement Program is projected at
$60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per
neighborhood. If your association is partnering with another association on a larger project,
please note the partner organization/s under Requested Grant Amount and Neighborhood
Association below.
SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION
ORGANIZATION:
PROJECT COORDINATOR:
NAME OF PROJECT:
TITLE IN ORGANIZATION:
REQUESTED GRANT AMOUNT:
ADDRESS:
NEIGHBORHOOD ASSOCIATION:
PHONE:
Have you previously applied for a grant? If yes,
year(s) requested.
EMAIL:
Neighborhood Enhancement Program
2019-20 Grant Application
Hallinan Heights Neighborhood Association Sarah Ellison
Annual HHNA ice cream social HHNA Chair
$300 208 Ash Street, Lake Oswego, 97034
Hallinan Heights Neighborhood Association 925-967-8589
Yes. 2018, 2016, 2015, 2014.
scgellison@gmail.com
2019-20 Neighborhood Enhancement Program Application Page 2 of 7
SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE
Description:
(Clearly describe your project in as much detail as possible. For neighborhood signs, please
include the proposed sign design, a site plan and photo(s) as attachments to the application.)
Budget:
(Outline in as much detail as possible, how your requested funds would be used. Please note
that neighborhood parties, picnics, and other social events are generally limited to $300. If you
are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit
copies of your bids with the application. See Program Guide p. 4, Step 7.)
PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY
REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD
RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT
PROGRAM WILL NOT FUND PROJECTS FROM THE CITY’S CAPITAL IMPROVEMENT PLAN.
Location:
(Please include a map, photo, and rough site plan of the location if proposing a physical
improvement.)
HHNA is requesting $300 to be used for a summer NA ice cream social. This will be
the fourth annual ice cream social. Each year this event has grown in popularity, with
over 80 neighbors attending last year's event. Funds will be used for food,
refreshments, etc. to help grow our event and serve more people.
The HHNA ice cream social request is for up to $300. Money will go towards
purchasing ice cream, disposable bowls and spoons, ice to keep the ice cream cold,
and other sundry products associated with the serving and eating of ice cream. Any
exceedance of $300 will be covered by private donations and will not be invoiced to the
NEP grant.
The ice cream social will be held at Freepons Park.
2019-20 Neighborhood Enhancement Program Application Page 3 of 7
SECTION 3: CRITERIA
Please provide a narrative describing how your project meets the criteria listed below.
1. The project will provide a public benefit to the Lake Oswego community.
(Describe how your project will benefit the neighborhood and/or community. This is
your opportunity to demonstrate the benefit and value of your proposed project.)
2. The project has neighborhood/community support and committed volunteers for
implementation.
(Please attach a letter of support from the neighborhood association that notes how
support was demonstrated, i.e. number of votes at association meeting. In the space
below, please describe your project volunteers.)
3. Responsibility:
(It is the applicant’s responsibility to complete the work and/or coordinate with the City
to have the work done. Provide detail about who will be completing the work.)
The ice cream social provides a public benefit by promoting a strong sense of
community within our neighborhood. All residents within the HHNA are invited.
Signs throughout the neighborhood will give public notice for the ice cream
social.
Please see attached letter of support from the HHNA.
Members of the HHNA Board will work as volunteers to host the ice cream
social. Last year, several board members helped with set up, serving ice cream,
and clean-up at the end of the event.
Sarah Ellison is responsible for coordinating the ice cream social. Other HHNA
board members may also help.
2019-20 Neighborhood Enhancement Program Application Page 4 of 7
4.For physical improvements, be located on public land.
(If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork,
please work with the City to verify that your location is on public property.)
5.The project is no or low-maintenance (and will be maintained by volunteers).
(Note: The City will not maintain the improvement unless prior agreed upon
arrangements have been made. If City staff has agreed that the City will maintain the
improvement, an e-mail from the staff person confirming this is required.)
6.Does not fund ongoing or annual expenses.
(If applicable, describe how funds are for a one-time expenditure, rather than funding
ongoing annual expenses.)
7.For emergency preparedness projects, fund shared resources, rather than individual
preparedness items.
(Describe how your project will provide neighborhood or community-wide benefit, be
paired with training or support an event.)
8.Neighborhood parties, picnics and other social events are limited to $300 in grant
funds.
(Please address this criteria in the Budget description in Section 2 of the application.)
N/A
This project is no maintenance. Sarah Ellison is responsible for ensuring that
Freepons Park is cleaned up, and all trash removed, at the end of the ice cream
social.
While this will be our fourth annual ice cream social, the ice cream social does
not represent an "ongoing" expense. We hope to host an ice cream social
annually, but each year the ice cream social is a discreet event, independent of
the previous year's ice cream social. It is not an ongoing event.
N/A
Our request for the ice cream social is limited to $300.
2019-20 Neighborhood Enhancement Program Application Page 5 of 7
9.The project can be completed and expenses incurred by June 30, 2020, the end of the
grant cycle. All invoices and/or requests for reimbursement submitted to the City no
later than July 10, 2020. Provide the City with a project report by August 28, 2020.
Include photos if applicable, we like to brag!
(Include the proposed timeline for the project.)
Additional Considerations:
10.Describe any past projects that your neighborhood has completed through a
Neighborhood Enhancement Program grant.
(If there are insufficient funds to award all proposed projects, qualified projects in
neighborhoods that have never received an NEP grant may receive priority.)
11.If applicable, describe matching funds or in-kind contributions.
(This may help to prioritize projects, if necessary.)
Our ice cream social is anticipated to take place in August 2019. Invoices will be
submitted within 30 days of the event.
Past NEP projects:
2018-2019: ice cream social
2017-2018: ice cream social
2016-17: rehab of bus shelter; timber stairs in O'Brien right of way;
neighborhood picnic/ice cream social
2015-16: outdoor classroom (matching funds)
2014-15: little free library in Freepons Park
N/A
2019-20 Neighborhood Enhancement Program Application Page 6 of 7
SECTION 4: PREREQUISITES
All items are required to be met prior to submittal. Please check off the items that have been
satisfied.
A designated project coordinator has been assigned.
The NEP coordinator has reviewed the proposed project prior to the application
being submitted. Provide e-mail from NEP coordinator confirming review.
A letter of support from the City-recognized neighborhood association has been
submitted with the application.
Correspondence has been documented with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
Where applicable, contractor/vendor bids have been obtained to support requested
funds.
SECTION 5: SUBMITTAL CHECK LIST
Please check off all items below that have been included as part of your application submittal.
All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not
be considered.
Completed Application (including the narrative addressing the criteria)
Letter of support for the project from the City-recognized neighborhood
association
Documentation of correspondence with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
Contractor/vendor bids where applicable
For physical improvements:
Map and Site Plan – showing existing features (vegetation, structures, etc.)
and proposed improvements.
Photos – showing existing site
For street trees:
Supplemental street tree application
4
4
4
4
4
4
4
4
4
2019-20 Neighborhood Enhancement Program Application Page 7 of 7
Paperless applications are encouraged!
E-mail completed application materials to: neighborhoods@lakeoswego.city
Completed applications may also be mailed to:
Neighborhood Enhancement Program
Planning Department
City of Lake Oswego
PO Box 369
Lake Oswego, OR 97034
Or dropped off at City Hall:
Planning Department
City of Lake Oswego
380 A Avenue, Third Floor
Lake Oswego, OR 97034
Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for
more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations
plan their project and gather resources.
APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm.
4/23/2019
To Whom it May Concern,
The Hallinan Heights Neighborhood Association held a general meeting on 11/8/2018, at which
neighbors identified potential Neighborhood Enhancement Program grant projects. The HHNA Board
held a board meeting on 4/4/2019, at which board members voted unanimously to apply for an HHNA
grant to fund three projects that had been discussed at the 11/8/2018 meeting: the installation of a park
bench in Freepons Park, the removal of invasive plants in the Hallinan Street right-of-way, and the
neighborhood’s annual ice cream social.
Sincerely,
Sarah Ellison
Hallinan Heights Neighborhood Association Chair
2019-20 Neighborhood Enhancement Program Application Page 1 of 7
PURPOSE:
The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships
between the City and neighborhoods by providing grants to qualified organizations for projects
that provide a public benefit to the community.
ELIGIBLE PROJECTS & FUNDING:
Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program
Guide. Project ideas can be found on p. 2-4 of the Guide.
The City’s proposed funding for the Neighborhood Enhancement Program is projected at
$60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per
neighborhood. If your association is partnering with another association on a larger project,
please note the partner organization/s under Requested Grant Amount and Neighborhood
Association below.
SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION
ORGANIZATION:
PROJECT COORDINATOR:
NAME OF PROJECT:
TITLE IN ORGANIZATION:
REQUESTED GRANT AMOUNT:
ADDRESS:
NEIGHBORHOOD ASSOCIATION:
PHONE:
Have you previously applied for a grant? If yes,
year(s) requested.
EMAIL:
Neighborhood Enhancement Program
2019-20 Grant Application
Hallinan Heights Neighborhood Association Jim & Barbara Fisher
Hallinan Street (Undeveloped Right of Way)
Invasive Removal Board Members
$3,670
1023 O'Brien Street
Lake Oswego, Oregon 97034
Hallinan Heights Neighborhood Association 503-636-3153
The Neighborhood Association - Yes
Jim & Barbara Fisher - No
lanefisher@comcast.net
2019-20 Neighborhood Enhancement Program Application Page 2 of 7
SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE
Description:
(Clearly describe your project in as much detail as possible. For neighborhood signs, please
include the proposed sign design, a site plan and photo(s) as attachments to the application.)
Budget:
(Outline in as much detail as possible, how your requested funds would be used. Please note
that neighborhood parties, picnics, and other social events are generally limited to $300. If you
are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit
copies of your bids with the application. See Program Guide p. 4, Step 7.)
PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY
REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD
RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT
PROGRAM WILL NOT FUND PROJECTS FROM THE CITY’S CAPITAL IMPROVEMENT PLAN.
Location:
(Please include a map, photo, and rough site plan of the location if proposing a physical
improvement.)
Our Hallinan Heights Neighborhood Association would like to have the Undeveloped
Hallinan Street and part of the Laurel Street Right of Ways cleared of invasive plants:
English ivy, English laurel, Himilayan Blackberries, etc. and planted with native species.
*Please see the attached map and photos of the area. The project area is marked with
red diagonal lines.
*Please see the attached Ash Creek Forest Management Proposal
$3,670.00
These funds would pay Ash Creek to treat and cut the invasive plants and plant native
species. Five site treatments/planting are included,
*Please see the attached map and photos of the site. The red diagonal lines identify the
area of the project, approximately .8 acres.
The site is the Undeveloped Right of Ways for Hallinan Street between Laurel and Oak
Streets and a portion of the Undeveloped right of Way of Laurel Street
2019-20 Neighborhood Enhancement Program Application Page 3 of 7
SECTION 3: CRITERIA
Please provide a narrative describing how your project meets the criteria listed below.
1. The project will provide a public benefit to the Lake Oswego community.
(Describe how your project will benefit the neighborhood and/or community. This is
your opportunity to demonstrate the benefit and value of your proposed project.)
2. The project has neighborhood/community support and committed volunteers for
implementation.
(Please attach a letter of support from the neighborhood association that notes how
support was demonstrated, i.e. number of votes at association meeting. In the space
below, please describe your project volunteers.)
3. Responsibility:
(It is the applicant’s responsibility to complete the work and/or coordinate with the City
to have the work done. Provide detail about who will be completing the work.)
Clearing this property of invasive plants will preserve the large Douglas Fir trees
that are at risk (English ivy). They are a valued part of our neighborhood and
city, both aesthetically and environmentally. As we have worked in our
neighborhood natural areas (3 natural areas totaling 12 acres) to improve
wildlife habitat, this project would add to our efforts. Removing the invasive
species will also protect adjacent homeowner's from invasives intrusion into
their property. And, clearing this property will make it possible to eventually
build stairs between Laurel and Oak Streets that will improve our neighborhood
accessabiltiy and connectivity.
This project was discussed and unanimously supported by the Hallinan Heights
Neighborhood Association Board on April 4, 2019.
Project Volunteers: Hallinan Neighborhood Association and Friends of Hallinan
Heights Woods, Coordinators: Jim & Barbara Fisher
Ash Creek Forest Management overseen by Jim & Barbara Fisher
2019-20 Neighborhood Enhancement Program Application Page 4 of 7
4. For physical improvements, be located on public land.
(If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork,
please work with the City to verify that your location is on public property.)
5. The project is no or low-maintenance (and will be maintained by volunteers).
(Note: The City will not maintain the improvement unless prior agreed upon
arrangements have been made. If City staff has agreed that the City will maintain the
improvement, an e-mail from the staff person confirming this is required.)
6. Does not fund ongoing or annual expenses.
(If applicable, describe how funds are for a one-time expenditure, rather than funding
ongoing annual expenses.)
7. For emergency preparedness projects, fund shared resources, rather than individual
preparedness items.
(Describe how your project will provide neighborhood or community-wide benefit, be
paired with training or support an event.)
8. Neighborhood parties, picnics and other social events are limited to $300 in grant
funds.
(Please address this criteria in the Budget description in Section 2 of the application.)
* Please see the attached email to Jim Bateman and his response.
Jim Bateman, Assisstant Public Works Director, verified that the proposed
project is on city property, "Looks good to me." This assessement was delivered
on the phone to Jim Fisher, following Jim's email to Mr. Bateman.
The Hallinan Heights Neighborhood Association, together with the Friends of
Hallinan Heights Woods is committed to any required maintenance.
There are no ongoing or annual expenses.
2019-20 Neighborhood Enhancement Program Application Page 5 of 7
9. The project can be completed and expenses incurred by June 30, 2020, the end of the
grant cycle. All invoices and/or requests for reimbursement submitted to the City no
later than July 10, 2020. Provide the City with a project report by August 28, 2020.
Include photos if applicable, we like to brag!
(Include the proposed timeline for the project.)
Additional Considerations:
10. Describe any past projects that your neighborhood has completed through a
Neighborhood Enhancement Program grant.
(If there are insufficient funds to award all proposed projects, qualified projects in
neighborhoods that have never received an NEP grant may receive priority.)
11. If applicable, describe matching funds or in-kind contributions.
(This may help to prioritize projects, if necessary.)
*Please see theattacjed Ash Creek Forest Management proposal for the timeline.
The project would start as soon as possible after receiving a grant, continue
through the summer, fall and winter of 2019 then culminate in the spring of 2020.
2019-20 Neighborhood Enhancement Program Application Page 6 of 7
SECTION 4: PREREQUISITES
All items are required to be met prior to submittal. Please check off the items that have been
satisfied.
A designated project coordinator has been assigned.
The NEP coordinator has reviewed the proposed project prior to the application
being submitted. Provide e-mail from NEP coordinator confirming review.
A letter of support from the City-recognized neighborhood association has been
submitted with the application.
Correspondence has been documented with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
Where applicable, contractor/vendor bids have been obtained to support requested
funds.
SECTION 5: SUBMITTAL CHECK LIST
Please check off all items below that have been included as part of your application submittal.
All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not
be considered.
Completed Application (including the narrative addressing the criteria)
Letter of support for the project from the City-recognized neighborhood
association
Documentation of correspondence with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
Contractor/vendor bids where applicable
For physical improvements:
Map and Site Plan – showing existing features (vegetation, structures, etc.)
and proposed improvements.
Photos – showing existing site
For street trees:
Supplemental street tree application
✔
✔
✔
✔
✔
✔
✔
2019-20 Neighborhood Enhancement Program Application Page 7 of 7
Paperless applications are encouraged!
E-mail completed application materials to: neighborhoods@lakeoswego.city
Completed applications may also be mailed to:
Neighborhood Enhancement Program
Planning Department
City of Lake Oswego
PO Box 369
Lake Oswego, OR 97034
Or dropped off at City Hall:
Planning Department
City of Lake Oswego
380 A Avenue, Third Floor
Lake Oswego, OR 97034
Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for
more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations
plan their project and gather resources.
APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm.
4/23/2019
To Whom it May Concern,
The Hallinan Heights Neighborhood Association held a general meeting on 11/8/2018, at which
neighbors identified potential Neighborhood Enhancement Program grant projects. The HHNA Board
held a board meeting on 4/4/2019, at which board members voted unanimously to apply for an HHNA
grant to fund three projects that had been discussed at the 11/8/2018 meeting: the installation of a park
bench in Freepons Park, the removal of invasive plants in the Hallinan Street right-of-way, and the
neighborhood’s annual ice cream social.
Sincerely,
Sarah Ellison
Hallinan Heights Neighborhood Association Chair
2019-20 Neighborhood Enhancement Program Application Page 1 of 7
PURPOSE:
The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships
between the City and neighborhoods by providing grants to qualified organizations for projects
that provide a public benefit to the community.
ELIGIBLE PROJECTS & FUNDING:
Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program
Guide. Project ideas can be found on p. 2-4 of the Guide.
The City’s proposed funding for the Neighborhood Enhancement Program is projected at
$60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per
neighborhood. If your association is partnering with another association on a larger project,
please note the partner organization/s under Requested Grant Amount and Neighborhood
Association below.
SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION
ORGANIZATION:
PROJECT COORDINATOR:
NAME OF PROJECT:
TITLE IN ORGANIZATION:
REQUESTED GRANT AMOUNT:
ADDRESS:
NEIGHBORHOOD ASSOCIATION:
PHONE:
Have you previously applied for a grant? If yes,
year(s) requested.
EMAIL:
Neighborhood Enhancement Program
2019-20 Grant Application
Hallinan Heights Neighborhood Association Donald Mattersdorff
Park Bench in Freepons Board Member
$1,500 930 Bullock Street, L.O.
Hallinan (510) 842-6060
The HHNA has applied for numerous grants.
donald_mattersdorff@yahoo.com
2019-20 Neighborhood Enhancement Program Application Page 2 of 7
SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE
Description:
(Clearly describe your project in as much detail as possible. For neighborhood signs, please
include the proposed sign design, a site plan and photo(s) as attachments to the application.)
Budget:
(Outline in as much detail as possible, how your requested funds would be used. Please note
that neighborhood parties, picnics, and other social events are generally limited to $300. If you
are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit
copies of your bids with the application. See Program Guide p. 4, Step 7.)
PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY
REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD
RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT
PROGRAM WILL NOT FUND PROJECTS FROM THE CITY’S CAPITAL IMPROVEMENT PLAN.
Location:
(Please include a map, photo, and rough site plan of the location if proposing a physical
improvement.)
We would like to install a park bench, as pictured, behind the Little Library looking over
Freepons Park
The bench (pictured) is a Sterling Heights model which has been preselected by the
Parks Department. The cost is $1,500, according to Jeff Munro of the Parks Dept.
Installation will involve carrying the bench from a truck to the site, and is free, according
to Mr. Munro.
On a slightly raised patch immediately behind the little library in Freepons Park,
overlooking the park.
2019-20 Neighborhood Enhancement Program Application Page 3 of 7
SECTION 3: CRITERIA
Please provide a narrative describing how your project meets the criteria listed below.
1. The project will provide a public benefit to the Lake Oswego community.
(Describe how your project will benefit the neighborhood and/or community. This is
your opportunity to demonstrate the benefit and value of your proposed project.)
2. The project has neighborhood/community support and committed volunteers for
implementation.
(Please attach a letter of support from the neighborhood association that notes how
support was demonstrated, i.e. number of votes at association meeting. In the space
below, please describe your project volunteers.)
3. Responsibility:
(It is the applicant’s responsibility to complete the work and/or coordinate with the City
to have the work done. Provide detail about who will be completing the work.)
We envision the bench providing a peaceful place to read a book or to socialize
with neighbors.
This request was approved unanimously by the HHNA board in its meeting of
April 4th.
Donald Mattersdorff will coordinate.
2019-20 Neighborhood Enhancement Program Application Page 4 of 7
4. For physical improvements, be located on public land.
(If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork,
please work with the City to verify that your location is on public property.)
5. The project is no or low-maintenance (and will be maintained by volunteers).
(Note: The City will not maintain the improvement unless prior agreed upon
arrangements have been made. If City staff has agreed that the City will maintain the
improvement, an e-mail from the staff person confirming this is required.)
6. Does not fund ongoing or annual expenses.
(If applicable, describe how funds are for a one-time expenditure, rather than funding
ongoing annual expenses.)
7. For emergency preparedness projects, fund shared resources, rather than individual
preparedness items.
(Describe how your project will provide neighborhood or community-wide benefit, be
paired with training or support an event.)
8. Neighborhood parties, picnics and other social events are limited to $300 in grant
funds.
(Please address this criteria in the Budget description in Section 2 of the application.)
Freepons park is public.
No maintenance.
Not an annual expense.
N/A
2019-20 Neighborhood Enhancement Program Application Page 5 of 7
9. The project can be completed and expenses incurred by June 30, 2020, the end of the
grant cycle. All invoices and/or requests for reimbursement submitted to the City no
later than July 10, 2020. Provide the City with a project report by August 28, 2020.
Include photos if applicable, we like to brag!
(Include the proposed timeline for the project.)
Additional Considerations:
10. Describe any past projects that your neighborhood has completed through a
Neighborhood Enhancement Program grant.
(If there are insufficient funds to award all proposed projects, qualified projects in
neighborhoods that have never received an NEP grant may receive priority.)
11. If applicable, describe matching funds or in-kind contributions.
(This may help to prioritize projects, if necessary.)
Yes.
- Preservation and beautification of our Hallinan bus stop.
- Installation of steps at the bottom of O'Brien Street
- Funding for the outdoor classroom at the Hallinan School
- Ice cream socials
N/A
2019-20 Neighborhood Enhancement Program Application Page 6 of 7
SECTION 4: PREREQUISITES
All items are required to be met prior to submittal. Please check off the items that have been
satisfied.
A designated project coordinator has been assigned.
The NEP coordinator has reviewed the proposed project prior to the application
being submitted. Provide e-mail from NEP coordinator confirming review.
A letter of support from the City-recognized neighborhood association has been
submitted with the application.
Correspondence has been documented with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
Where applicable, contractor/vendor bids have been obtained to support requested
funds.
SECTION 5: SUBMITTAL CHECK LIST
Please check off all items below that have been included as part of your application submittal.
All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not
be considered.
Completed Application (including the narrative addressing the criteria)
Letter of support for the project from the City-recognized neighborhood
association
Documentation of correspondence with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
Contractor/vendor bids where applicable
For physical improvements:
Map and Site Plan – showing existing features (vegetation, structures, etc.)
and proposed improvements.
Photos – showing existing site
For street trees:
Supplemental street tree application
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
2019-20 Neighborhood Enhancement Program Application Page 7 of 7
Paperless applications are encouraged!
E-mail completed application materials to: neighborhoods@lakeoswego.city
Completed applications may also be mailed to:
Neighborhood Enhancement Program
Planning Department
City of Lake Oswego
PO Box 369
Lake Oswego, OR 97034
Or dropped off at City Hall:
Planning Department
City of Lake Oswego
380 A Avenue, Third Floor
Lake Oswego, OR 97034
Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for
more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations
plan their project and gather resources.
APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm.
Proposal – New Park Bench in Freepons Park
The Hallinan Neighborhood Association thinks that Freepons Park would benefit from a new bench close
to the Little Library. We envision it as a peaceful place to read a book or to socialize with neighbors.
Freepons Park already has a couple of benches at its western end. This one would be to the east.
Although the eastern end of the park is very damp, almost swampy, during the rainy season, this specific
area is a bit higher and remains pretty dry.
The bench which we envision is pictured below. It is a Sterling Heights bench which has been pre-
selected by Jeff Munro of the Lake Oswego Parks Dept. The cost is $1,500. Mr. Munro says that the
Parks department can install such a bench for no additional (itemized) cost. Placing the bench on a
cement foundation, as pictured, will elevate it a bit further and keep it that much dryer.
Location: We propose to place the bench behind the Little Library looking over the park.
From:Donald Mattersdorff
To:Sarah Ellison;Neighborhood Associations
Subject:Fwd: Park Bench application for Freepons Park
Date:Friday, April 26, 2019 3:35:37 PM
Attachments:image001.png
---------- Forwarded message ---------
From:Munro, Jeff <JMunro@ci.oswego.or.us>
Date: Tue, Apr 23, 2019 at 3:34 PM
Subject: RE: Park Bench application for Freepons Park
To: Donald Mattersdorff <donald.mattersdorff@mattersdorff.com>
Cc: Sarah Ellison <scgellison@gmail.com>
Of course. Yes we did speak and we are good to go for your grant submittal. Once the process has
been completed and if the project is chosen then we would set up a meeting to site the bench.
Thanks!
Jeff Munro Park/Natural Area/Golf Superintendent CPRP
Lake Oswego Parks & Recreation
P 503.534.5683 | F 503.534.5754
17601 Pilkington Road
Lake Oswego, OR 97034
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activitiesͻ8 Key locationsͻ600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
From: Donald Mattersdorff [mailto:donald.mattersdorff@mattersdorff.com]
Sent: Tuesday, April 23, 2019 2:52 PM
To: Munro, Jeff <JMunro@ci.oswego.or.us>
Cc: Sarah Ellison <scgellison@gmail.com>
Subject: Park Bench application for Freepons Park
Dear Jeff,
You and I spoke a couple of weeks ago about our NEP grant request for a park bench in
Freepons Park. You sent me a photo of the approved bench and we spoke about installation
costs (there were none). Towards the end of the conversation, you asked me to tell Jim Fisher
that he needed to speak with someone else about his idea of clearing ivy from the right of way
at Laurel Street and Hallinan, and I did so.
I've put the application together. We're ready to send it off. But I have just discovered that as
part of the application, I need to document that you and I spoke. Could I impose upon you to
reply quickly to this email (reply to all), indicating that you and I did speak on the phone, and
that you did give me the cost estimate for the bench?
Thank you very much.
Yours,
Donald
Donald Mattersdorff
D. Mattersdorff LLC
(510) 842-6060
donald.mattersdorff@mattersdorff.com
www.mattersdorff.com
PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake
Oswego and is subject to public disclosure unless exempt from disclosure under Oregon
Public Records Law. This email is subject to the State Retention Schedule.
4/23/2019
To Whom it May Concern,
The Hallinan Heights Neighborhood Association held a general meeting on 11/8/2018, at which
neighbors identified potential Neighborhood Enhancement Program grant projects. The HHNA Board
held a board meeting on 4/4/2019, at which board members voted unanimously to apply for an HHNA
grant to fund three projects that had been discussed at the 11/8/2018 meeting: the installation of a park
bench in Freepons Park, the removal of invasive plants in the Hallinan Street right-of-way, and the
neighborhood’s annual ice cream social.
Sincerely,
Sarah Ellison
Hallinan Heights Neighborhood Association Chair
Miguel Angel Mendoza
Project Manager/Estimator
miguelm@pacificfence.com
ph: (503) 233-6248
fax: (503) 786-2863
PACIFIC FENCE & WIRE CO. Serving Oregon Since 1921
13770 SE AMBLER RD OR CCB # 15121 – 2/26/20
PO BOX 125 WA L&I #PACIFFW330BW –4/12/20
CLACKAMAS, OR 97015
April 12, 2019
Company/Project Fisher Appraisal, LLC. / Brookside Rd Bridge Fence
Contact/Phone/Email Chuck Fisher/ (503)939-0491/ chuck@fisherappraisal.com
Project Billing PO Box 1663, Lake Oswego, OR 97035
Site Address End of Brookside Road, Lake Oswego, OR 97035
As requested, please find my bid value of $4,505.00 for the following described installation:
x Proposal is to provide & install ~26 LF of 4’ high black chain link fence & 4 black wing panels each ~6 LF
wide. Each side of the bridge will have a 13 LF of fence section & 2 wing panels, 1 wing panel off each
end of the bridge. Excluded engineering & concrete x-raying.
x Priced out for 4’ high X 11 ga galv. core/8 ga black finish X 2” weave black chain link mesh, 1 5/8” OD
PF40 top/bottom rails & 2 3/8” OD PF40 end posts. All material that isn’t manufactured with a black finish
to have a black powder coated finish.
Bid pricing valid for 10 days.
Exclusions: Private Underground Utility Locate Cost, OCIP, CCIP Insurance and any Special Insurance requirements exceeding our
Standard Coverage. Clearing, grading, staking of fence lines. Union labor and any/all liability related to all union matters. Liquidated
damages. Prevailing Wages. Permits, bonds, and Sales Tax. Core drilling/ rock drilling. All electrical wiring, conduits and electrical
connections including regular and low voltage service. Spoils from the holes to be left on site. Gate automation is not included in this
proposal & to be provided/installed by others. Pacific Fence & Wire Co. is not responsible for UL325 compliance for gate automation
unless specified above.
Qualifications and Terms: This agreement is added to any contract signed as Exhibit A. This agreement takes precedent over all contracts
signed between the parties. Terms are: Balance Due on Completion OAC. The undersigned consents to Pacific Fence & Wire Co. to
obtain any and all credit reports. Terms are Balance Due on Completion.
Default: If payment is not made as set forth above, SERVICE CHARGES shall be added to the unpaid balance and shall be computed by
a single periodic interest rate of 1.5% per month which is an ANNUAL PERCENTAGE RATE OF 18% per annum. Owner shall be responsible for
all costs, including attorney’s fees incurred by Pacific Fence & Wire Co. in connection with the collection of monies owed by Owner.
Signer is authorized to sign for Company and authorizes Pacific Fence & Wire Co. to proceed with installation described
above including Terms, Exclusions and Qualifications, and Default.
___________________________________ ___________________________ ___________________________
Signature Title Date
___________________________________ ___________________________
Name Printed Purchase Order Number
April 19, 2019
Erik Olson, Senior Planner
Iris McCaleb, Administrative Assistant
City of Lake Oswego
P. O. Box 369
380 A Avenue
Lake Oswego, OR 97034
Dear Mr. Olson and Ms. McCaleb,
The Lake Grove Neighborhood Association (LGNA), at its April 18th meeting, voted its support for the
Neighborhood Enhancement Program (NEP) grant application for railings on the bridge over Springbrook
Creek. The proposed neighborhood enhancement will improve pedestrian safety.
As part of the development of the grant application, Mr. Jim Bateman, Street Supervisor, Department of
Public works was contacted. Mr. Bateman confirmed that the bridge to receive the railings is located in
an appropriate easement and provided the contact information for the vendor whose bid is included
with the NEP application. The LGNA Board is grateful for Mr. Bateman’s assistance.
Thank you for your thoughtful consideration of the LGNA’s 2019 NEP grant proposal.
Sincerely,
Chuck Fisher
LGNA Chair
From:Bateman, Jim
To:Chuck Fisher, SRA
Cc:Michael Buck;Olson, Erik
Subject:RE: Word Doc Version of NEP Grant Application Materials
Date:Wednesday, April 17, 2019 11:27:37 AM
Attachments:image002.png
Chuck,
I think the safety fence and rail would be a good Neighborhood Enhancement Grant project . Last
week I met with Tom Workman the city’s Chief Surveyor and the Box Culvert is in the city’s utility
easement so I believe that it meets the necessary requirements .If you need anything else please
give me a call.
Applications Due 04/26/19
Applications Due 04/26/19
Neighborhood Enhancement Program
2019-20 Grant Application
Neighborhood Enhancement Program
2019-20 Grant Application
PURPOSE:
The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships
between the City and neighborhoods by providing grants to qualified organizations for projects
that provide a public benefit to the community.
ELIGIBLE PROJECTS & FUNDING:
Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program
Guide. Project ideas can be found on p. 2-4 of the Guide.
The City’s proposed funding for the Neighborhood Enhancement Program is projected at
$60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per
neighborhood. If your association is partnering with another association on a larger project,
please note the partner organization/s under Requested Grant Amount and Neighborhood
Association below.
SECTION 1: Application Summary and Contact Information
ORGANIZATION:
Lakewood Neighborhood
PROJECT COORDINATOR:
Karen Yoon
NAME OF PROJECT:
Middlecrest Road Divider Improvement
TITLE IN ORGANIZATION:
REQUESTED GRANT AMOUNT:
up to $8300(see quotes)
ADDRESS:
Middlecrest Road between Fairmont Road
and Kenwood Road
NEIGHBORHOOD ASSOCIATION:
Lakewood Neighborhood Association
PHONE:
301-821-1803
Have you previously applied for a grant?
If yes, year(s) requested.
No
EMAIL:
skarenyoon@gmail.com
SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE
Description:
Improve existing road divider located on Middlecrest Road Between Fairmont
Road and Kenwood Road
Replace existing retaining wall of railway ties which are decaying and mossy with
material that is durable and aesthetically pleasing, while keep existing footprint.
Improve upon the existing landscaping to create an visually pleasing space with
drought-tolerant and possibly native plants that would require minimal
maintenance and zero pesticides. Plants may encourage pollinators to our
neighborhood.
The replacement retaining wall and native/drought-tolerant plants selected for
this project will be coordinated with the city’s maintenance supervisor to ensure
they are not in conflict with city street operations and maintenance. Ideally would
like stone that is similar to the stone in Sundeleaf Plaza/Millennium Plaza. Plants
wise would keep existing maple trees, rearrange existing irises and tulip(so far I
only see one) to keep in the mix, add some rosemary, tall grass, to have plants
filling the space year round with some flowering ones as well. This project
should take 1 1/2 to 2 days and should only require a sign saying that it’s blocked
from pedestrian/bike traffic since there is no vehicular traffic at most.
Please see attachments for further details on each quote and some images.
The quotes are from Creative Fences & Decks, Dennis’7 Dees, Oswego Land
Management, and Storm Landscape Services,
Budget:
Funds would be used to pay removal and discarding of existing wall, replacing
with alternate material and labor involved, supplementing soil/mulch, adding
more plants to have ground cover year round.
Please note that unused funds are not transferrable to future grant cycles due to budgetary
reasons. If unexpected circumstances prevent projects from being completed, applicants
should resubmit their projects during the next grant application cycle. The Neighborhood
Enhancement Program will not fund projects from the City’s Capital Improvement Plan.
Location:
SECTION 3: CRITERIA
Please provide a narrative describing how your project meets the criteria listed below.
• The project will provide a public benefit to the Lake Oswego community.
This project will benefit the public and enhance the Lakewood neighborhood.
This divider is where many people walk and bike through this structure. It could
be a miniature park/garden where people could potentially sit and take in the
beauty that is around them.
2. The project has neighborhood/community support and committed volunteers
for implementation.
No HOAs in Lakewood. Already approved by existing members of the Lakewood
Neighborhood Association(Peggy Friedl-Yee, Babs Hamachek, Tim Swearingen
and Karen Yoon)
See attached letter.
• Responsibility:
I am happy to work with the city and the landscaper that is selected to work
with. The possibilities are Mike Kebbe with Oswego Land Management,
Mitica Leontescu with Creative Fences & Decks, Randy Mihalko with
Storm Landscape Services and Sam DeFever with Dennis’ 7Dees.
• For physical improvements, be located on public land.
This is on public property, right on Middlecrest Road. I have been in
communication with Erica Rooney, the City Engineer as well as Pam
Peterson. Please see attached email correspondence.
5. The project is no or low-maintenance (and will be maintained by volunteers).
Other than the current arrangement the city has with a company that
checks on the plants on some regularity the goal is to have low
maintenance plants and low maintenance walls, initially the plants may
require some watering until the roots are established. Between myself and
other neighbors who are aware of the project we will tend to the watering
and care of the plants per recommendation of landscaper.
6. Does not fund ongoing or annual expenses.
This is a one time funding to complete the project.
7. For emergency preparedness projects, fund shared resources, rather than
individual preparedness items.
(Describe how your project will provide neighborhood or community-wide benefit, be
paired with training or support an event.)
N/A
8. Neighborhood parties, picnics and other social events are limited to $300 in
grant funds.
(Please address this criteria in the Budget description in Section 2 of the application.)
N/A
9. The project can be completed and expenses incurred by June 30, 2020, the
end of the grant cycle. All invoices and/or requests for reimbursement submitted to
the City no later than July 10, 2020. Provide the City with a project report by
August 28, 2020. Include photos if applicable, we like to brag!
Goal is to have this done over the summer. Will be happy to provide
before and after photos to share.
Additional Considerations:
10. Describe any past projects that your neighborhood has completed through a
Neighborhood Enhancement Program grant.
Emergency Preparedness Project last year.
11. If applicable, describe matching funds or in-kind contributions.
None, Lakewood does not have an HOA.
12. If applicable, describe matching funds or in-kind contributions.
N/A
SECTION 4: PREREQUISITES
All items are required to be met prior to submittal. Please check off the items that have been
satisfied.
☐A designated project coordinator has been assigned.
☐The NEP coordinator has reviewed the proposed project prior to the application
being submitted. Provide e-mail from NEP coordinator confirming review.
☐A letter of support from the City-recognized neighborhood association has been
submitted with the application.
☐Correspondence has been documented with City staff, neighborhood
associations, LOSD or other relevant contacts, as applicable.
☐Where applicable, contractor/vendor bids have been obtained to support
requested funds.
SECTION 5: SUBMITTAL CHECK LIST
Please check off all items below that have been included as part of your application submittal.
All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not
be considered.
☐Completed Application (including the narrative addressing the criteria)
☐Letter of support for the project from the City-recognized neighborhood
association
☐Documentation of correspondence with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
☐Contractor/vendor bids where applicable
For physical improvements:
☐Map and Site Plan – showing existing features (vegetation, structures, etc.) and
proposed improvements.
☐Photos – showing existing site
For street trees:
☐Supplemental street tree application
Paperless applications are encouraged!
E-mail completed application materials to: neighborhoods@lakeoswego.city
Completed applications may also be mailed to:
Neighborhood Enhancement Program
Planning Department
City of Lake Oswego
PO Box 369
Lake Oswego, OR 97034
Or dropped off at City Hall:
Planning Department
City of Lake Oswego
380 A Avenue, Third Floor
Lake Oswego, OR 97034
Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for
more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations
plan their project and gather resources.
APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm.
SCOPE OF WORK:
Install landscape as specified below.
SITE PREPARATION:$590
Access Prep/Restoration
Remove existing railroad ties
Specified plant removal
ROCK PLANTER WALLS:$5,410
3/4" Minus Gravel Base 2 cyd
Avison 2"-4" Split Wall Rock 100 sqft
Filter Fabric 100 sqft
3/4" Clean Crushed Drain Rock 2 cyd
Construct rock landscape walls as specified. A drainage system will be
installed behind walls as necessary. Backfill behind walls will be provided by
native topsoil, and be compacted to prevent future settling.
Prepare the site for new landscape improvements by
completing the following tasks:
LANDSCAPE PROPOSAL
for the
Karen Yoon
RESIDENCE
April 25, 2019
PLANTING: 15 Misc. Grasses & Perennials $391
CONDITIONS AND EXCLUSIONS:
Contractor is not responsible for damage to unmarked or unknown underground
utilities and obstacles
Bid excludes removal of subsurface rock, construction debris or other soil
contaminants.
Bid for additional imported topsoil provided upon request.
Proposal excludes warranty for annuals, perennials, items planted in
containers, transplants or plants not furnished by contractor.
No replacement will be given on plants abused, neglected or lost from
natural causes such as hail, wind, freezes, animal or insect damage.
Proposal excludes warranty for damages from storms and erosion.
Any additions or changes to the above proposal will be billed on a time
and materials basis (T&M).
Bid is subject to review and revision if not accepted within 30 days.
Install plants as per the attached plant list or approved equal. Bid includes
all amendments, fertilizers and staking.
Should site conditions change between the time contract is signed and
work on site commences, additional charges may apply.
BASE BID
SITE PREPARATION:$590
ROCK PLANTER WALLS:$5,410
PLANTING: 15 Misc. Grasses & Perennials $391
Total to complete the above $6,391
Respectfully submitted,
Sam DeFever
LANDSCAPE DESIGNER:
Dennis' 7 Dees Landscaping OLCB #5009
RESIDENCE
April 25, 2019
LANDSCAPE PROPOSAL
for the
Karen Yoon
PLANTING: 15 Misc. Grasses & Perennials
Shrubs, Perennials, Grasses, & Groundcovers
2 Carex testacea Orange Sedge 1 gal.
3 Rosmarinus officinalis 'Prostratus' Prostrate Rosemary 1 gal.
2 Rudbeckia hirta Black Eyed Susan 1 gal.
2 Hosta x 'June' June Plantain Lily 1 gal.
3 Polystichum munitum Western Sword Fern 2 gal.
3 Carex morrowii 'Ice Dance' Ice Dance Sedge 1 gal.
RESIDENCE
Karen Yoon
Yoon
Carex Testacea Rosmarinus ‘Prostratus’ Rudbeckia
Hosta ‘June’ Polystichum munitum Carex ‘Ice Dance’
Oregon LCB#9595
1954 Egan Way, Lake Oswego, OR 97034 DATE 4/17/2019
Phone: 503-754-6911 WORK ORDER #N/A
Email: mike.oswegolandmanagement@gmail.com VALID UNTIL 5/17/2019
Prepared by: Mike Kebbe
CLIENT
Karen Yoon
404 Fairmont Rd
Lake Oswego, OR 97034
UNIT PRICE QTY AMOUNT
Labor 55.00 36 1,980.00
229.00
Paver Saw, Blades, Chisel, Brushes 229.00 1 229.00
2,446.75
2.28 672 1,532.16
1.48 168 248.64
4.58 20 91.60
3.97 15 59.55
Construction Adhesive: 12-Pack 56.64 1 56.64
79.00 1 79.00
7.98 40 319.20
29.98 2 59.96
[42]
TOTAL 4,655.75$
Thank You For Your Business!
Oswego Land Management, LLC QUOTE
TERMS AND CONDITIONS
ITEMIZED COSTS
Wall Cap: RumbleStone Sierra Blend
Equipment / Misc
Materials
Gravel: 5/8-Inch Paver Base
DESCRIPTION OF WORK
Furnishing of labor, equipment and materials to demolish and reconstruct two raised planter beds and install up
to 40 small plants in the proposed beds, near the intersection of Middlecrest and Fairmont in Lake Oswego,
Oregon. The new planter beds shall be constructed of RumbleStone Sierra Blend stone blocks. The footprint and
height of the proposed beds shall closely mimic those of the existing beds.
Wall Block: RumbleStone Sierra Blend
Sand: Paver Base
Sealer
Store Delivery Fee
Plant Stipend
Print Name:
x ___________________________________________
1. Client signature below indicates acceptance of this quote.
2. Payment for all Materials and Equipment/Misc. items are due
prior to commencement of work.
Client Acceptance (sign below):
SSTORM Landscape Services
PO Box 230235
Portland, OR 97281
(503) 891-2763
info@stormlandscape.com
ESTIMATE
AADDRESS
Karen Yoon
Middlecrest
EESTIMATE #1589
DDATE 04/19/2019
LCB#CONTACT
9094 Randy
ACTIVITY AMOUNT
Retaining Wall
Two road barrier planters on Middlecrest Road between Kenwood Road and Fairmont Road.
Replace old railroad ties with concrete block wall and add evergreen plants.
Scope of work...
- remove and dispose of the existing railroad ties (dispose at landfill not recycle yard due to the
creosote)
- excavate back the existing soil
- install 3/4" minus gravel and compact for wall sub-base
- construct walls using flat faced Manor stone concrete blocks; color Northwest Blend
- re-install the soil behind the new walls and grade the planters
- install 4 each Mount Vernon Laurels
- install 9 each Heuchera
- install 9 each Carex Evergold
- install garden compost mulch around the new plants and existing trees
3,100.00
TOTAL $3,100.00
Accepted By Accepted Date
K Yoon <skarenyoon@gmail.com>
NEP Grant Ideas at Street Divider on Middlecrest Road
12 messages
Olson, Erik <eolson@ci.oswego.or.us> Tue, Apr 2, 2019 at 2:37 PM
To: "skarenyoon@gmail.com" <skarenyoon@gmail.com>
Cc: "Rooney, Erica" <erooney@ci.oswego.or.us>
Hi Karen,
It was nice to talk with you today regarding your NEP grant application idea to improve the existing road
divider on Middlecrest Road, near Fairmont Road, in Lakewood.
Considering that this work would need to take place within the public right-of-way, I’ve copied Erica Rooney -
our City Engineer - who should be able to discuss the feasibility of your idea in more depth.
For your convenience, here is a link to the NEP Guide and Application materials for the 2019-2020 Grant
Cycle: https://www.ci.oswego.or.us/sites/default/files/fileattachments/NEP%20Guide-
App%20Packet%202019-20_2.pdf. This should provide you with some ideas and direction on how to proceed
through the process, but don’t hesitate to reach out to me with any other questions.
Best,
Erik Olson
Senior Planner
City of Lake Oswego
PO Box 369
Lake Oswego, OR 97034
tel: 503.697.6524
Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea...
1 of 10 4/26/19, 9:58 AM
PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego and is
subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. This email is
subject to the State Retention Schedule.
Rooney, Erica <erooney@ci.oswego.or.us> Tue, Apr 2, 2019 at 3:06 PM
To: "skarenyoon@gmail.com" <skarenyoon@gmail.com>
Cc: "Olson, Erik" <eolson@ci.oswego.or.us>
Hello,
I’ll be out of the office the rest of the day, but feel free to send me either a quick emails with your ideas, or you
can leave a detailed voice mail message and I can call you back tomorrow.
Sincerely,
Erica Rooney, P.E.
City Engineer
Engineering Department
City of Lake Oswego
PO Box 369 (mail only)
380 A Avenue
Lake Oswego, OR 97034
503-635-0264 - direct
erooney@ci.oswego.or.us
[Quoted text hidden]
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K Yoon <skarenyoon@gmail.com> Wed, Apr 3, 2019 at 12:28 PM
To: "Rooney, Erica" <erooney@ci.oswego.or.us>
Hi Erica,
Eric referred me to you to run this potential Neighborhood Enhancement Project by you since it is on the
street.
Our Lakewood neighborhood is interested in replacing the wood retaining walls with something more durable
and yet attractive and possibly plant additional native plants in the beds, something that is drought resistant
since there is no irrigation for them. My understanding is this has been there for more than 25 years and it
showing signs of wear. It would be a nice place for people to sit for a moment. There's a lot of foot traffic/bike
traffic so it would be nice to improve it. It's a sort of zigzag formation I figure to avoid people from racing down
Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea...
2 of 10 4/26/19, 9:58 AM
hill on their bikes.
I am attaching a photo. This is located on Middlecrest Rd right after Fairmont Rd. Recently someone from
the city came by to document that the street is closed off there.
Thanks,
Karen Yoon
Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea...
3 of 10 4/26/19, 9:58 AM
Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea...
4 of 10 4/26/19, 9:58 AM
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Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea...
5 of 10 4/26/19, 9:58 AM
Rooney, Erica <erooney@ci.oswego.or.us> Wed, Apr 3, 2019 at 4:26 PM
To: K Yoon <skarenyoon@gmail.com>
Hello,
Yes, I am familiar with the installation. I believe we could entertain ideas for improvement, as
long as the general configuration and intent were maintained – allowing access for pedestrians,
without creating a “straight shot”. I like the idea of drought-tolerant plantings, etc. As long as the
ideas don’t become too complicated with things such as lighting, irrigation, etc. than we can take
a look at options for replacement or improvement.
Feel free to contact me directly if you want to talk about this a bit more.
[Quoted text hidden]
K Yoon <skarenyoon@gmail.com> Wed, Apr 3, 2019 at 5:26 PM
To: "Rooney, Erica" <erooney@ci.oswego.or.us>
Hi Erica,
Yes we would keep the same configuration, just looking to replace the wood for something else. Definitely not
looking for anything complicated-no lights or irrigation since there is no existing electrical or water sources
there.
Do you have resources on who would be able to do this? Any particular contractors/companies who have
done this sort of work for the city both retaining wall and planting? I am happy to reach out to them to get bids
when the time is right. Some of the nearby neighbors are happy to help with planting as well if needed. It
could be a community bonding project potentially.
Thank you,
Karen
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Rooney, Erica <erooney@ci.oswego.or.us> Mon, Apr 8, 2019 at 3:58 PM
To: K Yoon <skarenyoon@gmail.com>
Karen,
Sorry, I forgot to get back to you on a couple options. We can’t specifically recommend a certain
contractor, but I can tell you who has done a lot of work in the City, and they may be good options
to consider:
Seagrave Landscape Services
7 Dees
Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea...
6 of 10 4/26/19, 9:58 AM
They can also give you suggestions if it’s not the type of work they would be interested in. Good
luck.
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K Yoon <skarenyoon@gmail.com> Sun, Apr 21, 2019 at 10:12 PM
To: "Olson, Erik" <eolson@ci.oswego.or.us>
Hi Erik,
I'm having trouble with the pdf, I can't seem to add in any text under the grey numbered areas.
Where should I have the letter from the Lakewood Neighborhood Association be sent to? Can they email you
directly?
I've attached what I could modify in the pdf. I have also included the map.
I am waiting to meet with one more landscaper to get a quote from them.
Here's some of the text I would include:
Improve existing road divider located on Middlecrest Rd Between Fairmont Rd and Kenwood Rd
Replace existing retaining wall of railway ties which are decaying and mossy(over 25 years old?) with material
that is durable and aesthetically pleasing, while keep existing footprint. Improve upon the existing
landscaping to create an visually pleasing space with drought-tolerant and possibly native plants that would
require minimal maintenance and zero pesticides. Plants may encourage pollinators to our neighborhood.
The replacement retaining wall and native/drought-tolerant plants selected for this project will be coordinated
with the city’s maintenance supervisor to ensure they are not in conflict with city street operations and
maintenance.
This project will benefit the public and enhance the Lakewood neighborhood appearance where many people
walk and bike through this structure.
No HOAs in Lakewood. Already approved by existing members of the Lakewood Neighborhood
Association(Peggy Friedl-Yee, Babs Hamachek, Tim Swearingen and Karen Yoon)
Thanks,
Karen
[Quoted text hidden]
2 attachments
map of NEP project.tiff
86K
NEP packet 2.pdf
373K
Olson, Erik <eolson@ci.oswego.or.us> Mon, Apr 22, 2019 at 8:49 AM
Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea...
7 of 10 4/26/19, 9:58 AM
To: K Yoon <skarenyoon@gmail.com>
Hi Karen,
I’ve attached a Word version of the application packet, in the case that this makes it easier to fill
out the form.
The only stipulation about the letter from the NA is that it will need to express support for the
project and be attached to your application (or submitted concurrently with your application).
They can email me directly if they so choose, but you will need to submit the email along with
your application regardless.
Best,
Erik Olson
Senior Planner
City of Lake Oswego
PO Box 369
Lake Oswego, OR 97034
tel: 503.697.6524
From: K Yoon [mailto:skarenyoon@gmail.com]
Sent: Sunday, April 21, 2019 10:13 PM
To: Olson, Erik <eolson@ci.oswego.or.us>
Subject: Re: NEP Grant Ideas at Street Divider on Middlecrest Road
Hi Erik,
[Quoted text hidden]
Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea...
8 of 10 4/26/19, 9:58 AM
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NEP Application Fillable Form 2019-20-Final.docx
97K
K Yoon <skarenyoon@gmail.com> Tue, Apr 23, 2019 at 11:15 PM
To: "Rooney, Erica" <erooney@ci.oswego.or.us>
Hi Erica,
would it be a problem to make the wall a little higher to 20 inches? I think it's currently 18 inches high. I need
to remeasure.
Thanks,
Karen
[Quoted text hidden]
K Yoon <skarenyoon@gmail.com> Wed, Apr 24, 2019 at 12:22 AM
To: "Olson, Erik" <eolson@ci.oswego.or.us>
Hi Erik,
Here's what I have. I would love any feedback. I will attach the NA letter in the final version and am still
awaiting one more quote since I have 3 quotes so far, one of them is for only the wall. I am asking for some
adjustments on plants.
Thank you,
Karen
[Quoted text hidden]
NEP Application Lakewood Middlecrest Road Divider.rtfd.zip
8067K
Rooney, Erica <erooney@ci.oswego.or.us> Wed, Apr 24, 2019 at 9:20 AM
To: K Yoon <skarenyoon@gmail.com>
Karen,
Minor modifications like that should be fine. If you wanted to make it 4-ft tall, then we would have
other issues. Thanks for asking.
Erica Rooney, PE
City Engineer
[Quoted text hidden]
Olson, Erik <eolson@ci.oswego.or.us> Wed, Apr 24, 2019 at 11:26 AM
To: K Yoon <skarenyoon@gmail.com>
Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea...
9 of 10 4/26/19, 9:58 AM
Hi Karen,
We ask that all applicants to try and provide complete estimates, including labor, materials, and
any contingency amount that they believe might be necessary for their proposal. City staff can try
to fill in any gaps, but if there is not enough information in the proposal to evaluate, the committee
likely will decline it, or ask the NA to resubmit next year.
I understand you’re working with Pam Peterson on developing plans, and that you’re working with
the consultants to refine the cost estimates for your proposal. I just wanted to reiterate the
importance of having a complete estimate as a component of your application, so please try to
get those in by Friday in order to avoid any complications.
[Quoted text hidden]
Gmail - NEP Grant Ideas at Street Divider on Middlecrest Road https://mail.google.com/mail/u/0?ik=6ba76c1f8c&view=pt&sea...
10 of 10 4/26/19, 9:58 AM
Peggy Friedl-Yee
455 Lakewood Rd
Lake Oswego, OR 97034
peggyfy@mac.cpom
April 24, 2019
Iris McCaleb
City of Lake Oswego - Neighborhood Associations
PO BOX 369
380 A Avenue
Lake Oswego, OR 97034
Dear Iris,
Karen Yoon is on the Board of the Lakewood Neighborhood Association. She
has put together a Neighborhood Enhancement Grant to upgrade the planted
street divider on Middlecrest at Fairmont and we are in full support of this
initiative.
Thank you,
Peggy Friedl-Yee
Lakewood Neighborhood Member-at-Large
2019-20 Neighborhood Enhancement Program Application Page 1 of 6
PURPOSE:
The purpose of the Neighborhood Enhancement Program (NEP) is to support partnerships
between the City and neighborhoods by providing grants to qualified organizations for projects
that provide a public benefit to the community.
ELIGIBLE PROJECTS & FUNDING:
Grants will be awarded to projects meeting the criteria outlined on p. 1 of the NEP Program
Guide. Project ideas can be found on p. 2-4 of the Guide.
The City’s proposed funding for the Neighborhood Enhancement Program is projected at
$60,000 for the 2019-20 fiscal year. Grant awards will generally be limited to $10,000 per
neighborhood. If your association is partnering with another association on a larger project,
please note the partner organization/s under Requested Grant Amount and Neighborhood
Association below.
SECTION 1: APPLICATION SUMMARY AND CONTACT INFORMATION
ORGANIZATION:
McVey-South Shore Neighborhood Association
PROJECT COORDINATOR:
Jan Castle
NAME OF PROJECT:
Trauma Kit purchase
TITLE IN ORGANIZATION:
Chair
REQUESTED GRANT AMOUNT:
$262.94
ADDRESS:
16181 Parelius Circle
Lake Oswego, OR 97034
NEIGHBORHOOD ASSOCIATION:
McVey-South Shore
PHONE:
503-636-6709
Have you previously applied for a grant? If yes,
year(s) requested. Yes:
2017 for replacement of a damaged fence
2013, 2014 for purchase and installation of a
sculpture piece
EMAIL:
jancastle@comcast.net
Neighborhood Enhancement Program
2019-20 Grant Application
2019-20 Neighborhood Enhancement Program Application Page 2 of 6
SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE
Description:
(Clearly describe your project in as much detail as possible. For neighborhood signs, please
include the proposed sign design, a site plan and photo(s) as attachments to the application.)
The McVey-South Shore neighborhood association is beginning to develop a neighborhood
emergency plan, and as part of that, we wish to purchase a 50 person medical trauma kit for
use by medical personnel in the event of a major catastrophe. It would be stored at the Lake
Oswego Corporation building at 700 McVey Avenue. This building is new within the year and
has been built to the highest seismic standard, referred to as Immediate Occupancy, which
should be safe to occupy after a Magnitude 9 earthquake such as the Cascadia Subduction Zone
quake. The fire department has access to the building and the Lake Corp management has
given us permission to set up a medical station there. We are forming a medical team that will
identify area doctors and nurses and plan how such a medical station will work. The first step in
that is stockpiling some basic supplies that can be accessed by whichever medical personnel are
the first to arrive. We envision this as a “second aid” station, since it is dependent on
availability of firefighters to open it up for us and do a quick inspection to make sure it’s safe to
occupy. We are preparing the residents to be each other’s own first responders, and to plan to
give first aid in their immediate areas right after the emergency happens. This would be a place
to come following that for checking in with a doctor, receiving follow-up care, or treatment for
more acute injuries and possibly transportation to the hospital.
Budget:
(Outline in as much detail as possible, how your requested funds would be used. Please note
that neighborhood parties, picnics, and other social events are generally limited to $300. If you
are purchasing more than $5,000 in goods or services from a single vendor/contractor, submit
copies of your bids with the application. See Program Guide p. 4, Step 7.)
The 50 person trauma kit, which has been pre-approved by the city, would be ordered on-line
and costs $239.97. Shipping is listed as 22.97, making the total cost $262.94. The
advertisement describing the kit can be found at https://www.sosproducts.com/50-Person-
Duffle-Bag-First-Aid-Kit-p/3550.htm
PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY
REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED, APPLICANTS SHOULD
RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT
PROGRAM WILL NOT FUND PROJECTS FROM THE CITY’S CAPITAL IMPROVEMENT PLAN.
Location:
(Please include a map, photo, and rough site plan of the location if proposing a physical
improvement.)
N/A
2019-20 Neighborhood Enhancement Program Application Page 3 of 6
SECTION 3: CRITERIA
Please provide a narrative describing how your project meets the criteria listed below.
1. The project will provide a public benefit to the Lake Oswego community.
(Describe how your project will benefit the neighborhood and/or community. This is
your opportunity to demonstrate the benefit and value of your proposed project.)
Having a medical station at the Lake Corp building will benefit any neighbors within
walking distance who need medical care in a disaster. Those would include residents
from not only our neighborhood association, but also some from Hallinan Heights and
Lakewood neighborhoods. Having basic supplies already stockpiled would enable
providers to start treating injuries immediately. Additional supplies can be brought
there from neighbors’ homes as needs are determined. Meridian Park Hospital may be
hard to access because of road damage or blockage, and the hospital is expected to be
overwhelmed with serious injuries. We are trying to utilize local practitioners to treat as
many injuries as possible in order to reserve the hospital for injuries that can only be
treated there. There are many doctors and nurses who live in our neighborhoods, but
not everyone knows where they are and when they are home. Having a pre-designated
location where people can find help will be a huge benefit in promptly treating minor
injuries, in order to prevent them from becoming major injuries.
2. The project has neighborhood/community support and committed volunteers for
implementation.
(Please attach a letter of support from the neighborhood association that notes how
support was demonstrated, i.e. number of votes at association meeting. In the space
below, please describe your project volunteers.)
Jan Castle, NA chair, project coordinator
Peter Goodkin, MD, medical team chair
2019-20 Neighborhood Enhancement Program Application Page 4 of 6
3. Responsibility:
(It is the applicant’s responsibility to complete the work and/or coordinate with the City
to have the work done. Provide detail about who will be completing the work.)
I will be responsible for ordering the trauma kit and delivering it to the Lake Corp
building.
4. For physical improvements, be located on public land.
(If you are proposing a physical improvement, e.g., neighborhood sign, bench, artwork,
please work with the City to verify that your location is on public property.)
N/A
5. The project is no or low-maintenance (and will be maintained by volunteers).
(Note: The City will not maintain the improvement unless prior agreed upon
arrangements have been made. If City staff has agreed that the City will maintain the
improvement, an e-mail from the staff person confirming this is required.)
The neighborhood association will replace the supplies in the kit as they are used or
expire.
6. Does not fund ongoing or annual expenses.
(If applicable, describe how funds are for a one-time expenditure, rather than funding
ongoing annual expenses.)
Some of the items included in the kit have expiration dates on them which are noted on
the kit. We would make plans to replace those items at the appropriate time, at our
own expense, so this would be a one-time purchase.
7. For emergency preparedness projects, fund shared resources, rather than individual
preparedness items.
(Describe how your project will provide neighborhood or community-wide benefit, be
paired with training or support an event.)
These supplies will be used for whomever shows up that needs treatment.
8. Neighborhood parties, picnics and other social events are limited to $300 in grant
funds.
(Please address this criteria in the Budget description in Section 2 of the application.)
N/A
9. The project can be completed and expenses incurred by June 30, 2020, the end of the
grant cycle. All invoices and/or requests for reimbursement submitted to the City no
later than July 10, 2020. Provide the City with a project report by August 28, 2020.
Include photos if applicable, we like to brag!
(Include the proposed timeline for the project.)
I will order the kit as soon as the grant is approved.
2019-20 Neighborhood Enhancement Program Application Page 5 of 6
Additional Considerations:
10. Describe any past projects that your neighborhood has completed through a
Neighborhood Enhancement Program grant.
(If there are insufficient funds to award all proposed projects, qualified projects in
neighborhoods that have never received an NEP grant may receive priority.)
2013-purchased a sculpture for $4000 (limit at the time)
2014-paid for concrete pad and installation of sculpture
2017-partnered with Public Works dept. to replace a damaged fence on South Shore
Blvd. and Palisades Terrace Drive.
11. If applicable, describe matching funds or in-kind contributions.
(This may help to prioritize projects, if necessary.)
N/A
12. If applicable, describe matching funds or in-kind contributions.
(This may help to prioritize projects, if necessary.)
N/A
SECTION 4: PREREQUISITES
All items are required to be met prior to submittal. Please check off the items that have been
satisfied.
☒ A designated project coordinator has been assigned.
☒ The NEP coordinator has reviewed the proposed project prior to the application
being submitted. Provide e-mail from NEP coordinator confirming review.
☒ A letter of support from the City-recognized neighborhood association has been
submitted with the application.
☒ Correspondence has been documented with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
☐ Where applicable, contractor/vendor bids have been obtained to support requested
funds.
2019-20 Neighborhood Enhancement Program Application Page 6 of 6
SECTION 5: SUBMITTAL CHECK LIST
Please check off all items below that have been included as part of your application submittal.
All documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not
be considered.
☒ Completed Application (including the narrative addressing the criteria)
☒ Letter of support for the project from the City-recognized neighborhood
association
☒ Documentation of correspondence with City staff, neighborhood associations,
LOSD or other relevant contacts, as applicable.
☐ Contractor/vendor bids where applicable
For physical improvements:
☐ Map and Site Plan – showing existing features (vegetation, structures, etc.) and
proposed improvements.
☐ Photos – showing existing site
For street trees:
☐ Supplemental street tree application
Paperless applications are encouraged!
E-mail completed application materials to: neighborhoods@lakeoswego.city
Completed applications may also be mailed to:
Neighborhood Enhancement Program
Planning Department
City of Lake Oswego
PO Box 369
Lake Oswego, OR 97034
Or dropped off at City Hall:
Planning Department
City of Lake Oswego
380 A Avenue, Third Floor
Lake Oswego, OR 97034
Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for
more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations
plan their project and gather resources.
APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm.
Yes, once they get access from us or first responders. We will make sure LOFD knows where the bag is.
Jeff Ward
Lake Manager
From my mobile phone
On Apr 24, 2019, at 10:59 AM, Jan Castle <jancastle@comcast.net> wrote:
Great! Thanks Jeff. So just to confirm, it would be OK for doctors to treat people in your
building, correct?
Jan
From: Jeff Ward [mailto:jeff.ward@lakecorp.com]
Sent: Wednesday, April 24, 2019 10:31 AM
To: jancastle@comcast.net
Subject: bag
Hi Jan,
It looks like we can store the bag. The fire department already has access to
our building, so we are good to go.
Jeff Ward
Lake Manager
503-636-1422
971-233-9005 Direct
503-636-3226 Fax
From: jancastle@comcast.net
To: jeff.ward@lakecorp.com
Sent: 2019-04-22 8:38:03 PM
Subject: Re: emergency plan
Hi Mark,
No, the neighborhood association wouldn't want a key. We'd only go in when firefighters inspected and
opened it up. And possibly not until one of you guys arrived. The lake will slosh with a big earthquake,
endangering those on the shore. Mark mentioned that you may decide to draw the lake down a bit to
reduce risk from aftershock sloshing. We'd probably wait for you to make that call, depending on where
the water goes with the first shock.
The ad didn't specify the dimensions of the duffel, so I don't know exactly how big it is. It could be
stored anywhere it would fit and stay dry, definitely above floor level, as long as we would know where
to find it.
Jan
Hello Jan,
Mark forwarded your email to me. Do you know what the storage requirements
for the duffel are? Also, what would be the access requirements. Firefighters
have access to our buildings via the knox box and a proprietary key they
carry. Would the neighborhood association also be asking for a key?
Jeff Ward
Lake Manager
503-636-1422
971-233-9005 Direct
503-636-3226 Fax
Hi Mark,
Did you find out anything further about permission for the neighborhood association to
use the building in an emergency and room to store the trauma kit? The kit, by the way,
is a little larger than the first one I looked at. It’s a duffel bag, not a backpack. The
dimensions are not listed on the description, but here’s the
photo. http://www.sosproducts.com/50-Person-Duffle-Bag-First-Aid-Kit-p/3550.htm
Please let me know where you are with this. I have to turn the application for the grant
in on Friday.
Thanks,
Jan
McVey-South Shore Neighborhood Association
Lake Oswego, Oregon
April 26, 2019
To: NEP Grant Committee
This is to confirm that this grant application was approved at our neighborhood
association general meeting on April 3, 2019. There were 19 people in attendance and
the vote was unanimous to apply for two 50 person trauma kits, to be stored at the Park
Academy and the Lake Corp building, pending final approval by each organization for
public use of their facilities in an emergency. I received word this week that the Park
Academy’s board decided that their primary responsibility was for the children in their
care and that they would be unable to open the school to the public, so we are not
applying for a trauma kit for storage there. At the same time, I received email
confirmation from the Lake Corp (attached) that they would be happy to make the
building available to the public and that they had room to store the kit, which comes in a
duffel bag. Hence the application for one trauma kit.
Jan Castle
Chair
McVey-South Shore Neighborhood Association
McVey-South Shore NEP Grant App Page 1 of 3
I don’t know if it’s a written requirement to have Prep LO support/review your EP grant but it
gives you a better chance at approval. You do need to schedule time with Erik to review your
app ahead of turning it in and the final due date. Hopefully, he can give you the OK to submit.
Good job getting LC’s approval.
Rick
On Apr 24, 2019, at 11:03 AM, Jan Castle <jancastle@comcast.net> wrote:
So is that sufficient for the committee? I just heard from the Lake Corp and they said we
can store the bag, and that the fire dept. has access to the building. I wrote back to
confirm that people can be in there. Waiting to hear. Won‘t have time to fill out the
application until tomorrow.
From: Rick Eilers [mailto:preparednw@gmail.com]
Sent: Wednesday, April 24, 2019 9:01 AM
To: Jan Castle
Subject: Re: Grant review
Jan,
I can give my opinion to the request just not from Prep LO. Sorry about Park Academy but that’s
the purpose of asking the questions and getting permission ahead of applying. The system works.
Rick
On Apr 24, 2019, at 8:56 AM, <jancastle@comcast.net> <jancastle@comcast.net> wrote:
And I heard yesterday that the Park Academy board decided not to grant public Access to their
building so I won't apply for a trauma kit for that location. The Lake Corp should have word for
next before Friday, but if they don't and you can't approve it then I won't submit. If they come
through after today can you approve it yourself?
Sent from Xfinity Connect Application
-----Original Message-----
From: preparednw@gmail.com
To: jancastle@comcast.net
Sent: 2019-04-23 9:41:34 PM
Subject: Grant review
Jan,
Our last chance for Prep LO to meet and look over your NEP application will be at noon on
Wednesday. My committee is leaving town after the EP fair.
McVey-South Shore NEP Grant App Page 2 of 3
Just found out.
Rick
Rick Eilers
Prepared Northwest, Inc.
17701 Leafy Ln.
Lake Oswego, Or 97034
503-757-7572
CCB#209366
preparednw@gmail.com
Thanks Rick, I gave this some thought overnight and see a slight difference between
this structure and David’s. These kits will not be stored at anyone’s home, but in
institutional buildings, which police or fire can open as soon as they inspect them for
safety. Therefore, the equipment would be accessible to whomever gets there first to
set up an aid station. That could be a CERT, a member of the Medical Team or an
organizer of the Emergency Plan. I see this kind of station as a place to provide
“second aid” since it depends on firefighters inspecting and opening. I would stress to
community members that they still need to be able to provide first aid to each other in
their immediate neighborhoods. This could be a place to come following that for
checking in with a doctor, having follow-up care, or treatment for more acute injuries
and possibly transportation to the hospital.
My understanding is that the kits come with an expiration date so we could build that
date into a schedule for replacement of specific items, which I note you can buy on line.
I’d expect the neighbors to bear that cost (about $50) just by taking up a collection. We
could designate a Responsible Managing Person to be in charge of the kits and their
updating as part of our Emergency Plan. The Medical Team has not yet been formed.
The Emergency Plan is just being organized.
I am awaiting letters from the school and Lake Corp granting permission for access and
confirming space for storage of the kits.
Does this sound like it would meet the criteria, specifically for access to the kits?
Thanks,
Jan
From: Rick Eilers [mailto:preparednw@gmail.com]
Sent: Tuesday, April 16, 2019 1:40 PM
To: Jan Castle
Subject: Re: NEP grant
Jan,
McVey-South Shore NEP Grant App Page 3 of 3
Just forward the application and letters.
Here’s some other requirements that need to be included in the app:
Who is the RMI (Responsible managing person) ultimately in charge of the kits?
David set the bar- you will need to have a total of 4 people living in your neighborhood to have
access to the kits. If the quake happens after hours, can any of the 4 people get the kits without
having to wait for someone outside your neighborhood to open the doors? These need to be
available 24/7 by the neighborhood.
Do you need a written agreement between PA, LC and the 4 people about access? If so, include
this with the app.
How often will they be inspected and updated?
What happens when one of your key people resign, move away, etc?
Sorry, the review committee at the city wants to make sure you always have the supplies
available for the whole neighborhood to use.
If you apply, why not ask for the $300 for meeting refreshments?
Rick
On Apr 16, 2019, at 11:14 AM, Jan Castle <jancastle@comcast.net> wrote:
Hi Rick,
McVey/S. Shore voted at our meeting to apply for an NEP grant for two 50 person
trauma kits, one to be stored at the Park Academy and one at the new Lake Corp
building, which, conveniently, is built to Immediate Occupancy. I am awaiting
confirmation from their boards that they are willing to store the kits, and will have them
write letters stating that, and that police and fire have access to both in an emergency.
Do I need to do anything other than send you the application accompanied by the letters
before I submit them to Erik?
Thanks,
Jan
Page 1 of 5
Introduction to Oswego Summit Condominiums, April 2019
The Safety and Preparedness Committee in our condominium community, Oswego Summit, is submitting a
grant proposal to the 2019 Lake Oswego Neighborhood Enhancement Program.
We are a 15-acre, 26-building, 214 owner-occupied condominium community located near the top of SW
McNary Parkway. Our community of approximately 350 residents includes younger families, with a majority
of older and retired persons.
We have had an active Safety and Preparedness Committee since 2006. Most recently we have expanded our
work to emphasize individual residents’ preparation for a minor or major ‘event,’ with The Big One as an
example.
To educate our residents we have designed and crafted posters expressing preparedness practices, written
supporting flyers, and have made them available at our community mailbox area. We assembled, in 2006,
what we call ‘The Red Book,’ and created a revised edition in 2017. We distribute The Red Book to every
resident and ensure new residents receive one when they move to Oswego Summit. This book includes the
Red Cross Prepare! and Living on Shaky Ground booklets and other sources for individual preparedness. At
our monthly board meetings, we give a progress report on our work and offer a safety and preparedness tip to
our residents. In the summer of 2018, our committee hosted a ‘preparedness’ table at our community
barbeque.
Despite our efforts of preparedness, we remain concerned with access to emergency services during an event,
especially since our CERT students were told our forested hillside location would make us isolated and difficult
to receive help.
Recently, our Board of Directors approved some funds to purchase equipment and medical supplies. This
effort is led by residents who have attended the Lake Oswego Community Emergency Response Team (CERT)
classes. In March, 2019, these same residents delivered three mini-classes for our community, passing on
highlights of what they learned in the CERT classes.
Along our way to greater preparedness we wanted to find an expert who would critique our ideas for
equipment and medical supplies before we solidified our list; our search led us to David Kainoa of the Lake
Forest neighborhood. David generously met with us twice, introducing our community to a water filtering
system we would not have found otherwise and communication radios which can be tuned to a nearby fire
station. He walked our property with the committee to advise where to put our cache of materials.
In reading the online Neighborhood Enhancement Program we see Lake Forest and Lakewood neighborhoods
applied for a grant in 2018. We believe our Oswego Summit Condominiums may be the only condo-complex
in Lake Oswego mirroring in some ways the preparations these communities are engaged in.
Our Board of Directors supports our committee’s submission of the Neighborhood Enhancement Program
grant request.
Page 2 of 5
Neighborhood Enhancement Program
2019-20 Grant Application
Section 1: Application Summary and Contact Information
ORGANIZATION: Oswego Summit Condominiums
NAME OF PROJECT: Emergency Equipment and First Aid Training
REQUESTED GRANT AMOUNT: $2,023.76
NEIGHBORHOOD ASSOCATION: Mountain Park Neighborhood Association
Have you previously applied for a
grant? If yes, year(s) requested. No
PROJECT COORDINATOR: Cookie Johnson
TITLE IN ORGANIZATION: Safety and Preparedness Committee, Chair
ADDRESS: 64 Oswego Summit, Lake Oswego, OR 97035
PHONE: 503-998-9068
EMAIL: cookiesoffice@comcast.net
Page 3 of 5
Section 2: Project Description, Budget and Location if Applicable
Description: Equipment and Medical Supplies to serve our community in a minor or major event, such as loss
of electricity during The Big One and the aftermath. First aid training for 20 residents who will assist in the
treatment of neighbors following an event.
Budget:
We want to use grant monies for some of the Team Captain Supplies listed in the NEP documents.
We believe it is essential residents who are willing and able to deliver first aid care become trained in the
basics of such care. Just in Time Training, West Linn, Oregon, can deliver this four-hour training session in our
community lounge. The training includes general principles, medical emergencies, injury emergencies, and
environmental emergencies. [The New Yorker, Turning Bystanders into First Responders, Paige Williams, April
8, 2019. “In trauma care, the primary cause of preventable death is hemorrhage. External bleeding can always
be controlled in an extremity wound, if it is addressed quickly enough: no one should bleed to death from an
arm or leg injury, even with the loss of a limb”]
Life Straw Mission (3 units @ $129.95) $389.85
https://www.amazon.com/s?k=life+straw+mission+filter&ref=nb_sb_noss_2
ABCCANOPY EZ Pop Up 10X10 Tent Shelter (Incident Commander/Operations Center) $239.95
https://www.amazon.com/ABCCANOPY-Instant-Commercial-Portable-
Removable/dp/B07D7VM62Y/ref=sr_1_4?keywords=EZ%2BPop%2BUp%2B10X10%2BTent%2BShelter&qid=15
53957811&s=gateway&sr=8-4&th=1
50 Person Trauma First Aid Kit, $245.97
https://www.sosproducts.com/50-Person-Duffle-Bag-First-Aid-Kit-p/3550.htm
Nitrile Disposable Gloves (1,000 pieces per case), $47.99
https://www.amazon.com/Klex-Nitrile-Exam-Gloves-
Disposable/dp/B06WWHTP8C/ref=sr_1_12?keywords=Nitrile%2BDisposable%2BGloves&qid=1553958432&s=
gateway&sr=8-12&th=1
First Aid training for twenty (20) residents of Oswego Summit Condominiums to be delivered in our lounge.
Just in Time Training, 2808 Mark Lane, West Linn, OR 97068
$55 per student, 20 students, $1100.00
Total Grant Request $2,023.76
Location:
Our community cache of equipment and medical supplies will be housed in a single-level general equipment
garage in the center of our property, providing best access given a possible collapse of our residences.
Page 4 of 5
Section 3: Criteria
1. This project will provide benefit to our residents during a minor or major event. Medical supplies,
water, and a shelter for triage will be available, staffed by Community Emergency Response Team
(CERT) graduates as well by neighbors trained to give immediate first aid care.
2. See attached letter of support from the Oswego Summit Board of Directors and a description of our
project volunteers.
3. Responsibility for completing the coordination of purchasing supplies and organizing the delivery of the
first aid class is that of the Oswego Summit Safety and Preparedness Committee, Cookie Johnson,
Chair.
4. No request for physical improvements.
5. This project requires no ongoing maintenance.
6. This project is not in support of any annual expenses.
7. This project funds the shared resources of a community water filtration system, a central triage shelter,
and medical supplies for use by CERT trained residents, as well as those who will have received first aid
training for an event affecting our residents.
8. This project is not to fund a social event.
9. Yes, this project can be completed by June 2020.
10. Our community has not requested, been awarded, nor completed a NEP grant project.
11/12. We do not have a matching funds source, although our board supports our work with a one-time
capital expenditure for 2019 for the purchase of some equipment and supplies, excluding anything
provided by NEP funding.
Page 5 of 5
Addendum to Oswego Summit Condominium NEP Grant Proposal
This addendum addresses the suggestions made by the Prep LO review committee, in regard to our grant
proposal. We appreciate the opportunity to add this information.
• The Oswego Summit Responsible Managing Individual (RMI), in regard to the management of our
emergency supplies, is Cookie Johnson. In addition, three members of our Safety and Preparedness
Committee will also have access. These three members are Community Emergency Response Team
(CERT) graduates.
• We will develop an agreement to be signed by the four emergency key holders, ensuring when any of
us leave the community their key access to the storage area is surrendered. Another safety measure is
to re-key the lock when our group changes.
• The RMI and CERT residents will inspect the supplies in the spring of each year. Our plan has been to
use 40-gallon storage containers which have wheels and are easily moved using the attached handle.
• In our regular monthly meetings and via our community email list our residents will be notified of the
emergency supplies.
• Please find the one-page syllabus from Jennifer Walton of Just in Time Training, West Linn, Oregon.
Oswego Summit is requesting the Heartsaver First Aid class described on this page. Heartsaver is a
four-hour class which can be delivered in our community lounge area. Each student receives a first aid
book for their ongoing reference.
JUST IN TIME TRAINING, LLC
2808 Mark Lane • West Linn • Oregon 97068
503.890.8161 • info@icansavealife.com • www.icansavealife.com
`
Heartsaver First Aid
This course is intended for people assigned as first responders to emergencies in the workplace or
community. The Heartsaver First Aid course provides training in basic first aid procedures, for those first
few critical minutes before emergency professionals arrive. This includes corporate employees, security
personnel, airline personnel, construction and manufacturing employees, and other individuals who want
or require first aid training.
Course content for First Aid:
General principles- Duties, roles, and responsibilities, First Aid basics and key steps, scene
safety, phoning for help, Universal Precautions and glove removal, finding the problem, and
optimal positioning for ill or injured persons.
Medical emergencies- Asthma, choking, allergies and epi pen use, chest pain and heart
attacks, fainting, diabetes and low blood sugar, stroke, and seizures.
Injury emergencies- External bleeding and control (bandage and tourniquets), penetrating and
puncture wounds, amputations, shock and internal bleeding, head and spinal injuries, injuries to
bones, joints, and muscles, and burns.
Environmental emergencies- Bites and stings, temperature-related emergencies, poisonings.
Heartsaver CPR/AED
Students practice right along with the video, which leads to longer-term retention of skills. Heartsaver CPR
is for employees who need CPR training and a course completion card.
Course Content for CPR:
- Scene safety and Assessment
- Push hard and fast: the kinesthetic feel of 100 – 120 compressions per minute
- Giving breaths: chest rise is always a good thing
- AED: shock therapy for better survival
- CPR: putting the two together to save a life
- Help from others
- Discussion of Naloxene use for medication (pain) overdoses
- Abdominal thrusts for the choking patient
The American Heart Association requires that each course participant have access to a copy of the training
textbook, Heartsaver First Aid with CPR/AED. Course completion results in an American Heart
Association certification card which is valid for two years.
From:Elisabeth Jordan
To:COOKIE JOHNSON
Cc:Marti Long; Gregg Borror; Janice Krem; Dwight Sangrey; Donn Bury; DeeAnn Troutman; Olson, Erik
Subject:Neighborhood Enhancement Program: 2019-2020 Grant Application
Date:Wednesday, April 24, 2019 12:02:18 PM
Dear Ms. Cookie Johnson,
The Board members of the Mountain Park Neighborhood Association reviewed your grant application.
While we wanted you to involve more members of the Mountain Park community in your training
sessions, we are grateful that you have taken the time to organize, research, write and submit this
proposal to the City. We want to commend you for your earthquake preparedness efforts. We hope that
your grant proposal will be a model for other condominium complexes in our community of Mountain Park
and the City at large. We wish you much success and hope that you will share the information and
experience you have gained from this process with members of the Mountain Park community at a
general Mountain Park Neighborhood Association meeting in the future.
All the Board members on the Mountain Park Neighborhood Association support your grant proposal.
Sincerely,
Elisabeth Jordan
Board Chair, Mountain Park Neighborhood Association
To: City of Lake Oswego NEP Grant review Committee,
The Prep LO Grant Review Committee APPROVES the following request for items
that fall under the Emergency Preparedness topic.
• 2019-2020 NEP application from Oswego Summit Condominiums
We reviewed the application and agreed that it meets the key grant criteria and
follows the precedent set by past grant awards.
The committee feels that the organization has a valid plan, a strong organization and
a dedicated leadership team in place and we support their requested items and
recommend your approval.
Thank you,
Prep LO Grant Review Committee
2. The project has neighborhood/community support and committed
volunteers for implementation.
Please see attached letter from the board chairperson. The Emergency
Preparedness Comittee is co-chaired by Chris Thompsopn and Don
Eggleston. There are 25 volunteer zone captains involved in Emergency
Preparedness. The Community Engagement Committee has three members;
Jenna Fallon, Paul Lyons, and Audrey Mattison. Jenna redesigned our
website. Alli three have been successful in organizing our past two years
neighborhood Block Parties and in soliciting others to join in.
3. Responsibility:
The committee heads are responsible for ensuring the funds are well
managed and that the projects are well executed.
4. For physical improvements, be located on public land.
None are located on public land.
5. The project is no or low-maintenance (and will be maintained by
volunteers).
6. Does not fund ongoing or annual expenses.
The funds are for all three requests are for one time expenditures and are
not representative of ongoing annual expenses.
7. For emergency preparedness projects, fund shared resources, rather than
individual preparedness items.
The block party will be themed as an energency preparedness event. We
are seeking to build additional momentum in support of the ongoing
education and outreach we have already initiated. The walkie-talkies will
enable zone captains to communicate in the event of a disaster. Training
and commitment to using them is also an element in reinforcing our
commitment to preparedness. The neighborhood signage announcing
2019-20 Neighborhood Enhancement Program Application Page 3 of 6
Yes a letter of support form our neighborhood chair has been attached .
Not sure what correspondance this refers to .
Yes vendor offers (Amazon) have been obtained . The selected walkie-talkies were
reviewed by LO Prep and with the fire department at the EP event this week .
SECTION 5: SUBMITTAL CHECK LIST
Please check off all items below that have been included as part of your application
submittal.
All documents should be reproducible on 8-1/2"x11" paper. Incomplete
applications will not be considered.
~
~ Completed Application (including the narrative addressing the criteria)
~ Letter of support for the project from the City -recognized neighborhood
association
ri' Documentation of correspondence with City staff, neighborhood
/ associations, LOSO or other relevant contacts, as applicable .
~ Contractor /vendor bids where applicable
For physical improvements :
o Map and Site Plan -showing existing features (vegetation, structures,
etc .) and proposed improvements .
o Photos -showing existing site
For street trees :
o Supplemental street tree application
Paperless applications are encouraged!
E-mail completed application materials to: neighborhoods@lakeoswego .city
Completed applications may also be mailed to:
Neighborhood Enhancement Program
Planning Department
City of Lake Oswego
PO Box 369
2019-20 Nei ghborhood Enhancement Program Application Page 5 of 6
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Douglas WayDouglas Way
East Waluga
Park
Location of Beautification
Project
¯0 1020304050
Feet
From:Big John, Megan
To:Olson, Erik
Cc:Cheryl Uchida
Subject:East Waluga Entrance Enhancement Project
Date:Thursday, April 11, 2019 2:37:43 PM
Attachments:image001.png
Hello Eric,
Thank you for answering my questions about the process for the NEP grant!
I have been working with Cheryl and her group on a planting on the south side of the entrance of
East Waluga park. Last year we planted the north side and would like to match up the other. The
project would include prepping the soil, purchasing the plants(I will help with), installation and
mulching the area. If there are enough funds the plantings will be extend along the pathway.
If you need further information please let me know, happy to help!
Thank you,
Megan Big John, Senior Crew Leader
Parks & Natural Areas
CPRP & ISA Certified Arborist PN-7631A
Lake Oswego Parks & Recreation
Phone 503-534-5436
17601 Pilkington Road
PO Box 369
Lake Oswego, OR 97035
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activitiesͻ8 Key locationsͻ600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
April 22, 2019
Erik Olson
Neighborhood Enhancement Program
Lake Oswego Planning Department
City of Lake Oswego
P.O. Box 369
Lake Oswego, OR 97034
Dear Erik,
Please accept our letter supporting a beautification project proposed in East
Waluga Park for the 2019-20 Neighborhood Enhancement Program. Our board
and board members at large support this project for the upcoming grant period.
This project will take two work parties to complete with help, coordination,
support and supervision from Megan Big John, Sr. Crew Leader, LO Park and
Natural Areas. This project while implementing, will build a sense of camaraderie
with our neighbors as it always has. Once completed, the finished landscaping
project will enhance the livability in Waluga neighborhood and create a sense of
community that we highly value.
Megan Big John has communicated with us regarding this beautification project
and has indicated that she has spoken with you about the details. She indicated that
her conversation with you serves as an endorsement that she whole-heartedly
supports this beautification project.
If you have any further questions about our NEP application and attachments,
please do not hesitate to call or email me.
Thank you,
Cheryl Uchida
Cheryl Uchida
Waluga Neighborhood Association Chair
Board Members
Cheryl Uchida
Chair
Cindy Maddox
Vice Chair
Sandy Desmond
Secretary/Treasurer
Bruce Goldson
Past Chair
Jim Newcomer
Rett Russell
Carol Lavender
Mark Smith
Katherine Purtzer
Board Members
at Large
Dick Benedetti
Andrea Platt
Leslie Morgan
2019-20 Neighborhood Enhancement Program Application Page 10 of 16
SECTION 2: PROJECT DESCRIPTION, BUDGET & LOCATION IF APPLICABLE
Description:
For the neighborhoods surrounding Southwood Park, the park represents a treasured gem
perfect for walks and family activities. As the only home owner’s association contiguous to the park,
Westwood has partnered with the city supported Friends of Southwood Park group and the City’s
Parks & Recreation Department for over 20 years. During that time, Westwood neighbors and many
others, have made improvements there to reduce invasive plant propagation, clean-up trash, and
improve pathways several times each year. The Westwood HOA board of directors has voted to seek
the addition of two park benches to aid walkers, and to provide an additional incentive for people to
spend a few more minutes in the park. Currently, there are no benches or picnic tables in the park.
To reduce grant costs, the Westwood HOA board proposes to provide all the labor necessary
to install the benches in the locations specified by the Parks & Recreation Department, and with their
oversight of the work quality.
In preparing a first draft of this NEP grant proposal, the Westwood HOA researched and
suggested several bench designs that would make Southwood Park unique from other city managed
parks. However, after discussions with Park’s supervisor, Jeff Munroe, we agreed to use the bench
design chosen by the LO Parks team. The detailed costs breakdown below reflects that bench model
and the cost estimate provided by Mr. Munroe. Here is a small photo of bench model below.
2019-20 Neighborhood Enhancement Program Application Page 11 of 16
Budget:
As just mentioned, labor is not included in this grant proposal’s budget, since it will be
performed by nearby neighbors from the Westwood HOA. Likewise, all construction tools needed
will be borrowed from these same nearby neighbors. However, LO Parks & Recreation department
personnel may be temporarily needed to allow trucks with construction materials to drive into the
park to place materials next to the construction sites.
NEP Grant Expenses:
Description Total Cost Comments
Detailed on the following page $ 3,775.86 For 2 benches
Westwood HOA donations to facilitate the grant:
Description Donation Comments
Material purchase 3 hours Through Home Depot or Lowes
Coordination of material delivery 2 hours
Installation tools Borrowed Vehicles, digging, concrete pouring and
finishing
Labor – installation of 2 benches 20 hours Estimating 10 hours per bench
Photographs for promotions 1 hour Neighborhood newsletter & LO Parks
publications
2019-20 Neighborhood Enhancement Program Application Page 12 of 16
Assumes 2 benches LO Park Dept. requested benches
# of
Benches Unit Unit size
Unit
Qty. Unit Price Total
Bench (227 lbs. ea.) 2 Bench & access. 99" x 27" x 35.5" 1 $ 1,350.00 $ 2,700.00
Slab (31.5 ft.2 of cement)
10.4 ft.3 (4" depth) 2 Bag 80 lbs. 15 $ 10.00 $ 300.00
Gravel (slab foundation)
6 ft.3 (2" depth) 2 Pallet (20 bags) 0.5 ft.3 per bag 1 $ 260.00 $ 260.00
Rubber Mulch (6 in. slab perimeter)
3 ft.3 (2" depth) 2 4 bags 0.8 ft.3 per bag 4 $ 7.00 $ 56.00
Rebar (slab strengthening) 2 Rod 0.5" x 10' (#4) 3 $ 6.25 $ 37.50
Framing Lumber (slab boarder) 2 Board 2" x 4" x 16' (#4) 2 $ 6.14 $ 24.56
Cement anchoring hardware 2 Bolt 12 Pack 0.5" x 4.5" Kwik Bolt 3 1 $ 24.20 $ 24.20
Landscape fabric (under mulch)
Cloth for weed control 2 Roll 3' x 50' 1 $ 13.00 $ 13.00
Staples (3.5") 2 Bag 10 ea./bag 2 $ 2.15 $ 8.60
Home Depot Material Delivery (Tigard) 2 Trip Home Depot 1 $ 100.00 $ 100.00
Concrete Mixer Rental
Concrete Mixer 2 Day 9 ft.3 drum 3 $ 84.00 $ 252.00
Delivery (Customer Pick-up) 2 Included Tigard United Rental 0 $ - $ -
$ 3,775.86
THIS PAGE INTENTIONALLY LEFT BLANK
2019-20 Neighborhood Enhancement Program Application Page 1 of 16
Location:
The proposed locations (options #1 and #2) for the two benches are highlighted in yellow with
a red arrow in the aerial photo below; however, the LO Parks team will determine the best
placement for these benches based on future plans for the park.
SECTION 3: CRITERIA
Please provide a narrative describing how your project meets the criteria listed below.
1. The project will provide a public benefit to the Lake Oswego community.
Currently, there are no park benches or picnic tables in Southwood Park. Consequently,
people tend to simply walk through the park without stopping to enjoy to newly planted
native plants, stream, or fauna. Even just giving a person a bench while their dog plays, or a
place to chat with another park visitor means that those people will spend just a little more
time appreciating our significant asset.
2. The project has neighborhood/community support and committed volunteers for
implementation.
The Westwood board of directors (listed) below voted unanimously in favor of adding 2
benches to the park, and for applying for an NEP grant to help fund it. They have also
committed to the volunteer hours mentioned above to get the benches installed.
Director Role Phone
Darrel Young President (503) 620-1013
Gary Combs Vice President (503) 684-0334
Kim Morgan Treasurer (847)-494-4964
Tam Hixson Secretary (971-361-6557
Doug Dougherty At-Large member (503) 968-2437
2019-20 Neighborhood Enhancement Program Application Page 2 of 16
Likewise, the president of the Oak Creek Neighborhood Association (Teresa Spangler) has
voiced her support for the project, and provided a written endorsement on behalf of the Oak
Creek Neighborhood Association (please see the attached).
Finally, the Friends of Southwood Park group has given this project their support also.
3. Responsibility:
The president of the Westwood HOA, Darrel Young, has committed to be the coordinator and
contact point between the LO Parks & Rec Department, the volunteers, and the material
supply vendors. As such, he will target a weekend for the bench installation, insure that
enough volunteers and borrowed tools are present to complete the installation, order all
materials and have them delivered shortly in advance of the project weekend. He will
coordinate with LO Parks & Rec personnel who can oversee the project before, during, and
after the project weekend.
4. For physical improvements, be located on public land.
The aerial photo on the previous page depicts Southwood park, and indicates the proposed
positioning for each bench. The initially proposed positioning is well within the park
boundaries. The Westwood HOA president will follow the direction of the LO Parks & Rec
team as to the best locations for the benches.
5. The project is no or low-maintenance (and will be maintained by volunteers).
The benches proposed are no maintenance structures. In addition, to making grass mowing
easier the new cement slab to which the benches will be bolted will be bordered by mulch
with landscaping cloth underneath to inhibit weed growth. The metal frames of the benches
are power-coated enamel, and so should not require repainting.
6. Does not fund ongoing or annual expenses.
No expenses are required beyond the initial installation of the benches.
7. For emergency preparedness projects, fund shared resources, rather than individual
preparedness items.
Not applicable to this project.
8. Neighborhood parties, picnics and other social events are limited to $300 in grant funds.
Not applicable to this project.
9. The project can be completed and expenses incurred by June 30, 2020, the end of the
grant cycle. All invoices and/or requests for reimbursement submitted to the City no
later than July 10, 2020. Provide the City with a project report by August 28, 2020.
Include photos if applicable, we like to brag!
No expenses are required beyond the initial installation of the benches.
Additional Considerations:
2019-20 Neighborhood Enhancement Program Application Page 3 of 16
10. Describe any past projects that your neighborhood has completed through a
Neighborhood Enhancement Program grant.
The Westwood HOA has never applied for, nor received, an NEP grant. We are excited by the
possibility of making this our first one.
11. If applicable, describe matching funds or in-kind contributions.
Not applicable to this project.
SECTION 4: PREREQUISITES
All items are required to be met prior to submittal. Please check off the items that have been
satisfied.
☒ A designated project coordinator has been assigned.
☒ The NEP coordinator has reviewed the proposed project prior to the application being
submitted. Provide e-mail from NEP coordinator confirming review (please see attached).
☒ A letter of support from the City-recognized neighborhood association has been submitted
with the application (please see attached).
☒ Correspondence has been documented with City staff, neighborhood associations, LOSD
or other relevant contacts, as applicable.
☒ Where applicable, contractor/vendor bids have been obtained to support requested
funds.
SECTION 5: SUBMITTAL CHECK LIST
Please check off all items below that have been included as part of your application submittal. All
documents should be reproducible on 8-1/2” x 11” paper. Incomplete applications will not be
considered.
☒ Completed Application (including the narrative addressing the criteria)
☒ Letter of support for the project from the City-recognized neighborhood association
☒ Documentation of correspondence with City staff, neighborhood associations, LOSD or
other relevant contacts, as applicable.
☐ Contractor/vendor bids where applicable
For physical improvements:
☒ Map and Site Plan – showing existing features (vegetation, structures, etc.) and proposed
improvements.
☒ Photos – showing existing site
2019-20 Neighborhood Enhancement Program Application Page 4 of 16
For street trees:
☐ Supplemental street tree application
Paperless applications are encouraged!
E-mail completed application materials to: neighborhoods@lakeoswego.city
Completed applications may also be mailed to:
Neighborhood Enhancement Program
Planning Department
City of Lake Oswego
PO Box 369
Lake Oswego, OR 97034
Or dropped off at City Hall:
Planning Department
City of Lake Oswego
380 A Avenue, Third Floor Lake
Oswego, OR 97034
Questions? Contact the Planning Department at 503-635-0290 or visit the City’s website for more
information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan
their project and gather resources.
APPLICATIONS DUE: Friday, April 26, 2019, by 5:00 pm.
Oak Creek Neighborhood Association
April 18, 2019
On the behalf of the Oak Creek NA, I give our complete support for the proposal to
purchase benches for Southwood Park. Their proposal is well crafted, and the
project will have a positive impact on many neighbors.
This group of community volunteers has done a terrific job as stewards for the park
over the years. They have contributed many hours to removing invasive plants and
planting native trees and shrubs.
These new benches will allow the public to enjoy spending more time in the park.
Sincerely,
Teresa Spangler
Teresa Spangler
Oak Creek Neighborhood Association Chair
Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park
From: teresa spangler <ccwspang@gmail.com>
To: Darrel Young <president@westwoodlohoa.org>
Cc: "Big John, Megan" <mbigjohn@ci.oswego.or.us>, "Munro, Jeff"
<JMunro@ci.oswego.or.us>, "solaresmm@gmail.com" <solaresmm@gmail.com>
Date Sent: Tuesday, April 23, 2019 1:54:53 PM GMT-07:00
Date Received: Tuesday, April 23, 2019 1:55:05 PM GMT-07:00
This is great, thank you!
On Tue, Apr 23, 2019 at 1:39 PM Darrel Young <president@westwoodlohoa.org> wrote:
Jeff,
Thank you for taking time to speak with me on the phone this afternoon, and for answering
my questions. Here is what I believe you confirmed for me:
1. Will LO Parks provide any materials (gravel, cement, framing lumber, etc.) for this
project?
No, the Westwood HOA is responsible for providing all materials (and installation
tools).
2. Will LO Parks order the benches directly to gain the $1,350 price, or can we expect
that $1,350 will be the price if ordered by the Westwood HOA?
Yes, LO Parks will order the benches of their choosing, and will make them available
at the time of the installations. The cost should be $1,350 each for estimation
purposes.
3. Can you provide the web link where these benches can be ordered?
Not necessary.
4. Our estimated, itemized materials cost per bench were originally about $440, yet you
believe they should be around $200. Can you help me understand the difference, or do
you mean that the per bench materials cost should be around $640?
The $440 estimate per bench for materials should be sufficient; however, it would be
preferable not to have loose gravel as a bench border. A small mulch border would
be preferred.
5. Does LO Parks have a concrete mixer or truck that can be loaned during the bench
installation weekend?
No, the Parks department does not have a concrete mixer that can be used for this
project.
I had one final question if you have another minute. How long is the bench we will install
(6', 8', 10')? That will help me estimate how much concrete to order.
I will make the necessary amendments to the NEP grant proposal draft, and submit it to
Erik Olson (Senior Planner) before Friday. In case you are interested, I will also copy you on
the final draft. I really appreciate your help with all my questions. Being new to the NEP
application process, you've been a great help. I'm very hopeful the city will grant our proposal
and that we'll get to work together to make Southwood Park just a little bit better.
Darrel Young
Westwood HOA President
(503) 704-9679
On Thu, Apr 18, 2019 at 2:03 PM Darrel Young <president@westwoodlohoa.org> wrote:
Jeff & Megan,
Thank you both for this feedback and for your help with our planned NEP grant
application. I will make the changes you mentioned in our application; however, I want to
make sure my assumptions are correct, and that my numbers add up. Would you mind
commenting on these follow-up questions?
1. Will LO Parks provide any materials (gravel, cement, framing lumber, etc.) for
1 / 701 / 70
this project?
2. Will LO Parks order the benches directly to gain the $1,350 price, or can we expect
that $1,350 will be the price if ordered by the Westwood HOA?
3. Can you provide the web link where these benches can be ordered?
4. Our estimated, itemized materials cost per bench were originally about $440, yet
you believe they should be around $200. Can you help me understand the difference, or
do you mean that the per bench materials cost should be around $640?
5. Does LO Parks have a concrete mixer or truck that can be loaned during the bench
installation weekend?
Thanks again for all your help with this,
Darrel Young
Westwood HOA President
(503) 704-9679
___________________________________________________
On Thu, Apr 18, 2019 at 8:31 AM Munro, Jeff <JMunro@ci.oswego.or.us> wrote:
Darrel, above is a picture of the benches we are installing in our parks & for the NEP process. They
will be black in color and the cost is $1,350 per bench. I would also add $200 in materials for each
pad and we would require that you meet with staff on locations and work with staff on the concrete &
bench installs. If you proceed with submitting your grant request it will help us to continue to
standardize our bench replacement program and would be greatly appreciated. Thanks for the
desire to partner with Parks & Recreation and if you have any other questions please let myself or
Megan know. Thanks!
Jeff Munro Park/Natural Area/Golf Superintendent CPRP
Lake Oswego Parks & Recreation
P 503.534.5683 | F 503.534.5754
17601 Pilkington Road
Lake Oswego, OR 97034
LTW_sig3
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
2 / 702 / 70
From: Big John, Megan
Sent: Monday, April 15, 2019 9:21 AM
To: Munro, Jeff <JMunro@ci.oswego.or.us>
Subject: FW: NEP Grant feedback request - Westwood HOA re: Southwood Park
Here is another NEP one. I know this group so let me know if can help…
Megan Big John, Senior Crew Leader
Parks & Natural Areas
CPRP & ISA TRAQ Certified Arborist PN-7631A
Lake Oswego Parks & Recreation
Phone 503-534-5436
17601 Pilkington Road
PO Box 369
Lake Oswego, OR 97035
LTW_sig3
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
From: Darrel Young [mailto:president@westwoodlohoa.org]
Sent: Saturday, April 13, 2019 2:44 PM
To: Big John, Megan <mbigjohn@ci.oswego.or.us>
Cc: Mary Solares <solaresmm@gmail.com>
Subject: NEP Grant feedback request - Westwood HOA re: Southwood Park
Hi Megan,
I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP
3 / 703 / 70
grant application that the Westwood HOA board of directors has approved? We are trying to make
the April 26th filing deadline. This is the first time that the Westwood HOA has applied for one of
these city grants, so we’ve been reading the filing instructions carefully. Since the Westwood HOA is
part of the Oak Creek Neighborhood, and as the grant application instructions mention, I plan to seek
an endorsement from Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else
that I should contact in advance of submitting the application?
I have attached our first draft NEP application if you’d like to read the details, see the photos, and
review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you
know, there aren't any there now. There is a photo with the proposed bench locations indicated on
an aerial view of the park, but it would basically be one bench in each of the two “zones” within the
park. The NEP grant funds would purchase the benches themselves, and the various materials
required to pour a supporting concrete slab, with a small gravel perimeter to ease mowing. We
propose that the Parks and Recreation Department choose one of the three bench options, or
suggest a vendor and park bench model that we have not considered. Volunteers from the
Westwood HOA, coordinated by me, would make all the purchases, arrange material delivery timing,
supply all the hand-tools, and actually perform the installation. All this, of course, would be
supervised by your team to whatever extent you'd like.
So, my request of you would be, first, to let me know what you think of the general idea. Mary
Solares and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA
board. Second and third, would be choosing one of the three bench model options, and generally
blessing the locations for the 2 benches. Having not been through this process before, I would
greatly appreciate your advice and direction on how best to accomplish our goal.
Sincerely,
Darrel Young
Westwood HOA President
(503) 704-9679
PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake
Oswego and is subject to public disclosure unless exempt from disclosure under Oregon
Public Records Law. This email is subject to the State Retention Schedule.
--
Teresa Spangler
(503) 348-7956
4 / 704 / 70
Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park
From: Darrel Young <president@westwoodlohoa.org>
To: "Munro, Jeff" <JMunro@ci.oswego.or.us>
Cc: "solaresmm@gmail.com" <solaresmm@gmail.com>, "Big John, Megan"
<mbigjohn@ci.oswego.or.us>, Teresa Spangler <ccwspang@gmail.com>
Bcc: All HOA Officers <All_HOA_Officers@westwoodlohoa.org>
Date Sent: Tuesday, April 23, 2019 1:39:22 PM GMT-07:00
Date Received:
Jeff,
Thank you for taking time to speak with me on the phone this afternoon, and for answering
my questions. Here is what I believe you confirmed for me:
1. Will LO Parks provide any materials (gravel, cement, framing lumber, etc.) for this
project?
No, the Westwood HOA is responsible for providing all materials (and installation
tools).
2. Will LO Parks order the benches directly to gain the $1,350 price, or can we expect that
$1,350 will be the price if ordered by the Westwood HOA?
Yes, LO Parks will order the benches of their choosing, and will make them available at
the time of the installations. The cost should be $1,350 each for estimation purposes.
3. Can you provide the web link where these benches can be ordered?
Not necessary.
4. Our estimated, itemized materials cost per bench were originally about $440, yet you
believe they should be around $200. Can you help me understand the difference, or do you
mean that the per bench materials cost should be around $640?
The $440 estimate per bench for materials should be sufficient; however, it would be
preferable not to have loose gravel as a bench border. A small mulch border would be
preferred.
5. Does LO Parks have a concrete mixer or truck that can be loaned during the bench
installation weekend?
No, the Parks department does not have a concrete mixer that can be used for this
project.
I had one final question if you have another minute. How long is the bench we will install (6',
8', 10')? That will help me estimate how much concrete to order.
I will make the necessary amendments to the NEP grant proposal draft, and submit it to Erik
Olson (Senior Planner) before Friday. In case you are interested, I will also copy you on the final
draft. I really appreciate your help with all my questions. Being new to the NEP application
process, you've been a great help. I'm very hopeful the city will grant our proposal and that we'll
get to work together to make Southwood Park just a little bit better.
Darrel Young
Westwood HOA President
(503) 704-9679
On Thu, Apr 18, 2019 at 2:03 PM Darrel Young <president@westwoodlohoa.org> wrote:
Jeff & Megan,
Thank you both for this feedback and for your help with our planned NEP grant
application. I will make the changes you mentioned in our application; however, I want to
make sure my assumptions are correct, and that my numbers add up. Would you mind
commenting on these follow-up questions?
1. Will LO Parks provide any materials (gravel, cement, framing lumber, etc.) for
this project?
2. Will LO Parks order the benches directly to gain the $1,350 price, or can we expect
that $1,350 will be the price if ordered by the Westwood HOA?
5 / 705 / 70
3. Can you provide the web link where these benches can be ordered?
4. Our estimated, itemized materials cost per bench were originally about $440, yet you
believe they should be around $200. Can you help me understand the difference, or do
you mean that the per bench materials cost should be around $640?
5. Does LO Parks have a concrete mixer or truck that can be loaned during the bench
installation weekend?
Thanks again for all your help with this,
Darrel Young
Westwood HOA President
(503) 704-9679
___________________________________________________
On Thu, Apr 18, 2019 at 8:31 AM Munro, Jeff <JMunro@ci.oswego.or.us> wrote:
Darrel, above is a picture of the benches we are installing in our parks & for the NEP process. They will
be black in color and the cost is $1,350 per bench. I would also add $200 in materials for each pad and
we would require that you meet with staff on locations and work with staff on the concrete & bench
installs. If you proceed with submitting your grant request it will help us to continue to standardize our
bench replacement program and would be greatly appreciated. Thanks for the desire to partner with
Parks & Recreation and if you have any other questions please let myself or Megan know. Thanks!
Jeff Munro Park/Natural Area/Golf Superintendent CPRP
Lake Oswego Parks & Recreation
P 503.534.5683 | F 503.534.5754
17601 Pilkington Road
Lake Oswego, OR 97034
6 / 706 / 70
LTW_sig3
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
From: Big John, Megan
Sent: Monday, April 15, 2019 9:21 AM
To: Munro, Jeff <JMunro@ci.oswego.or.us>
Subject: FW: NEP Grant feedback request - Westwood HOA re: Southwood Park
Here is another NEP one. I know this group so let me know if can help…
Megan Big John, Senior Crew Leader
Parks & Natural Areas
CPRP & ISA TRAQ Certified Arborist PN-7631A
Lake Oswego Parks & Recreation
Phone 503-534-5436
17601 Pilkington Road
PO Box 369
Lake Oswego, OR 97035
7 / 707 / 70
LTW_sig3
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
From: Darrel Young [mailto:president@westwoodlohoa.org]
Sent: Saturday, April 13, 2019 2:44 PM
To: Big John, Megan <mbigjohn@ci.oswego.or.us>
Cc: Mary Solares <solaresmm@gmail.com>
Subject: NEP Grant feedback request - Westwood HOA re: Southwood Park
Hi Megan,
I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant
application that the Westwood HOA board of directors has approved? We are trying to make the April
26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city
grants, so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the
Oak Creek Neighborhood, and as the grant application instructions mention, I plan to seek an
endorsement from Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I
should contact in advance of submitting the application?
I have attached our first draft NEP application if you’d like to read the details, see the photos, and
review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you
know, there aren't any there now. There is a photo with the proposed bench locations indicated on an
aerial view of the park, but it would basically be one bench in each of the two “zones” within the park.
The NEP grant funds would purchase the benches themselves, and the various materials required to
pour a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the
Parks and Recreation Department choose one of the three bench options, or suggest a vendor and park
bench model that we have not considered. Volunteers from the Westwood HOA, coordinated by me,
would make all the purchases, arrange material delivery timing, supply all the hand-tools, and actually
perform the installation. All this, of course, would be supervised by your team to whatever extent
you'd like.
So, my request of you would be, first, to let me know what you think of the general idea. Mary
Solares and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board.
Second and third, would be choosing one of the three bench model options, and generally blessing the
locations for the 2 benches. Having not been through this process before, I would greatly appreciate
your advice and direction on how best to accomplish our goal.
Sincerely,
Darrel Young
8 / 708 / 70
Westwood HOA President
(503) 704-9679
PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake
Oswego and is subject to public disclosure unless exempt from disclosure under Oregon
Public Records Law. This email is subject to the State Retention Schedule.
9 / 709 / 70
Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park
From: Darrel Young <president@westwoodlohoa.org>
To: "Munro, Jeff" <JMunro@ci.oswego.or.us>
Cc: "solaresmm@gmail.com" <solaresmm@gmail.com>, "Big John, Megan"
<mbigjohn@ci.oswego.or.us>, Teresa Spangler <ccwspang@gmail.com>
Bcc: Gary Combs <vice-president@westwoodlohoa.org>, Kimberly Morgan
<treasurer@westwoodlohoa.org>, Tam Hixson <secretary@westwoodlohoa.org>, Doug
Dougherty <at-large@westwoodlohoa.org>
Date Sent: Thursday, April 18, 2019 2:03:11 PM GMT-07:00
Date Received:
Attachments: Westwood NEP grant proposal 2019-
20.docx,image005.png,image006.jpg,image002.png
Jeff & Megan,
Thank you both for this feedback and for your help with our planned NEP grant application. I
will make the changes you mentioned in our application; however, I want to make sure my
assumptions are correct, and that my numbers add up. Would you mind commenting on these
follow-up questions?
1. Will LO Parks provide any materials (gravel, cement, framing lumber, etc.) for
this project?
2. Will LO Parks order the benches directly to gain the $1,350 price, or can we expect that
$1,350 will be the price if ordered by the Westwood HOA?
3. Can you provide the web link where these benches can be ordered?
4. Our estimated, itemized materials cost per bench were originally about $440, yet you
believe they should be around $200. Can you help me understand the difference, or do you
mean that the per bench materials cost should be around $640?
5. Does LO Parks have a concrete mixer or truck that can be loaned during the bench
installation weekend?
Thanks again for all your help with this,
Darrel Young
Westwood HOA President
(503) 704-9679
___________________________________________________
On Thu, Apr 18, 2019 at 8:31 AM Munro, Jeff <JMunro@ci.oswego.or.us> wrote:
Darrel, above is a picture of the benches we are installing in our parks & for the NEP process. They will be
black in color and the cost is $1,350 per bench. I would also add $200 in materials for each pad and we
would require that you meet with staff on locations and work with staff on the concrete & bench installs.
If you proceed with submitting your grant request it will help us to continue to standardize our bench
replacement program and would be greatly appreciated. Thanks for the desire to partner with Parks &
10 / 7010 / 70
Recreation and if you have any other questions please let myself or Megan know. Thanks!
Jeff Munro Park/Natural Area/Golf Superintendent CPRP
Lake Oswego Parks & Recreation
P 503.534.5683 | F 503.534.5754
17601 Pilkington Road
Lake Oswego, OR 97034
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
From: Big John, Megan
Sent: Monday, April 15, 2019 9:21 AM
To: Munro, Jeff <JMunro@ci.oswego.or.us>
Subject: FW: NEP Grant feedback request - Westwood HOA re: Southwood Park
Here is another NEP one. I know this group so let me know if can help…
Megan Big John, Senior Crew Leader
Parks & Natural Areas
CPRP & ISA TRAQ Certified Arborist PN-7631A
Lake Oswego Parks & Recreation
Phone 503-534-5436
17601 Pilkington Road
PO Box 369
Lake Oswego, OR 97035
11 / 7011 / 70
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
From: Darrel Young [mailto:president@westwoodlohoa.org]
Sent: Saturday, April 13, 2019 2:44 PM
To: Big John, Megan <mbigjohn@ci.oswego.or.us>
Cc: Mary Solares <solaresmm@gmail.com>
Subject: NEP Grant feedback request - Westwood HOA re: Southwood Park
Hi Megan,
I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant
application that the Westwood HOA board of directors has approved? We are trying to make the April
26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city grants,
so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the Oak Creek
Neighborhood, and as the grant application instructions mention, I plan to seek an endorsement from
Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I should contact in
advance of submitting the application?
I have attached our first draft NEP application if you’d like to read the details, see the photos, and
review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you
know, there aren't any there now. There is a photo with the proposed bench locations indicated on an
aerial view of the park, but it would basically be one bench in each of the two “zones” within the park.
The NEP grant funds would purchase the benches themselves, and the various materials required to pour
a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the Parks and
Recreation Department choose one of the three bench options, or suggest a vendor and park bench
model that we have not considered. Volunteers from the Westwood HOA, coordinated by me, would make
all the purchases, arrange material delivery timing, supply all the hand-tools, and actually perform the
installation. All this, of course, would be supervised by your team to whatever extent you'd like.
So, my request of you would be, first, to let me know what you think of the general idea. Mary Solares
and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board. Second
and third, would be choosing one of the three bench model options, and generally blessing the locations
for the 2 benches. Having not been through this process before, I would greatly appreciate your advice
and direction on how best to accomplish our goal.
Sincerely,
Darrel Young
Westwood HOA President
(503) 704-9679
PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake
Oswego and is subject to public disclosure unless exempt from disclosure under Oregon Public
12 / 7012 / 70
Subject: RE: NEP Grant feedback request - Westwood HOA re: Southwood Park
From: "Munro, Jeff" <JMunro@ci.oswego.or.us>
To: "president@westwoodlohoa.org"
<president@westwoodlohoa.org>,"solaresmm@gmail.com" <solaresmm@gmail.com>
Cc: "Big John, Megan" <mbigjohn@ci.oswego.or.us>, "Munro, Jeff" <JMunro@ci.oswego.or.us>
Date Sent: Thursday, April 18, 2019 8:29:04 AM GMT-07:00
Date Received: Thursday, April 18, 2019 8:31:27 AM GMT-07:00
Darrel, above is a picture of the benches we are installing in our parks & for the NEP process. They will be
black in color and the cost is $1,350 per bench. I would also add $200 in materials for each pad and we
would require that you meet with staff on locations and work with staff on the concrete & bench installs. If
you proceed with submitting your grant request it will help us to continue to standardize our bench
replacement program and would be greatly appreciated. Thanks for the desire to partner with Parks &
Recreation and if you have any other questions please let myself or Megan know. Thanks!
Jeff Munro Park/Natural Area/Golf Superintendent CPRP
Lake Oswego Parks & Recreation
P 503.534.5683 | F 503.534.5754
17601 Pilkington Road
Lake Oswego, OR 97034
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
From: Big John, Megan
Sent: Monday, April 15, 2019 9:21 AM
To: Munro, Jeff <JMunro@ci.oswego.or.us>
Subject: FW: NEP Grant feedback request - Westwood HOA re: Southwood Park
Here is another NEP one. I know this group so let me know if can help…
Megan Big John, Senior Crew Leader
Parks & Natural Areas
CPRP & ISA TRAQ Certified Arborist PN-7631A
Lake Oswego Parks & Recreation
Phone 503-534-5436
17601 Pilkington Road
PO Box 369
Lake Oswego, OR 97035
37 / 7037 / 70
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
From: Darrel Young [mailto:president@westwoodlohoa.org]
Sent: Saturday, April 13, 2019 2:44 PM
To: Big John, Megan <mbigjohn@ci.oswego.or.us>
Cc: Mary Solares <solaresmm@gmail.com>
Subject: NEP Grant feedback request - Westwood HOA re: Southwood Park
Hi Megan,
I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant
application that the Westwood HOA board of directors has approved? We are trying to make the April 26th
filing deadline. This is the first time that the Westwood HOA has applied for one of these city grants, so
we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the Oak Creek
Neighborhood, and as the grant application instructions mention, I plan to seek an endorsement from Teresa
Spangler (Oak Creek NA president) also. Do you know of anyone else that I should contact in advance of
submitting the application?
I have attached our first draft NEP application if you’d like to read the details, see the photos, and review
the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you know, there
aren't any there now. There is a photo with the proposed bench locations indicated on an aerial view of the
park, but it would basically be one bench in each of the two “zones” within the park. The NEP grant funds
would purchase the benches themselves, and the various materials required to pour a supporting concrete
slab, with a small gravel perimeter to ease mowing. We propose that the Parks and Recreation Department
choose one of the three bench options, or suggest a vendor and park bench model that we have not
considered. Volunteers from the Westwood HOA, coordinated by me, would make all the purchases, arrange
material delivery timing, supply all the hand-tools, and actually perform the installation. All this, of course,
would be supervised by your team to whatever extent you'd like.
So, my request of you would be, first, to let me know what you think of the general idea. Mary Solares
and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board. Second and
third, would be choosing one of the three bench model options, and generally blessing the locations for the
2 benches. Having not been through this process before, I would greatly appreciate your advice and
direction on how best to accomplish our goal.
Sincerely,
Darrel Young
Westwood HOA President
(503) 704-9679
PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego
and is subject to public disclosure unless exempt from disclosure under Oregon Public Records
Law. This email is subject to the State Retention Schedule.
38 / 7038 / 70
Subject: RE: NEP Grant feedback request - Westwood HOA re: Southwood Park
From: "Big John, Megan" <mbigjohn@ci.oswego.or.us>
To: Darrel Young <president@westwoodlohoa.org>
Date Sent: Thursday, April 18, 2019 8:24:23 AM GMT-07:00
Date Received: Thursday, April 18, 2019 8:24:29 AM GMT-07:00
Jeff is getting back to you nowJ We had Parks board last night so our afternoon got a little jumbled…
Megan Big John, Senior Crew Leader
Parks & Natural Areas
CPRP & ISA TRAQ Certified Arborist PN-7631A
Lake Oswego Parks & Recreation
Phone 503-534-5436
17601 Pilkington Road
PO Box 369
Lake Oswego, OR 97035
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
From: Darrel Young [mailto:president@westwoodlohoa.org]
Sent: Wednesday, April 17, 2019 7:52 PM
To: Big John, Megan <mbigjohn@ci.oswego.or.us>
Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park
Thank you Megan,
Would it be helpful if I called Jeff? I'm sorry you are caught in the middle of it. I wasn't sure who I should start the
process with.
Darrel
On Wed, Apr 17, 2019 at 6:22 AM Big John, Megan <mbigjohn@ci.oswego.or.us> wrote:
Hello Darrel,
I am so sorry, I forwarded your email to Jeff Munro as he is the one to approve NEP grants but his has
been really busy this week. I will touch base with him this morning and will get back to you by the end of
the day!
Sorry for our delay!
Megan Big John, Senior Crew Leader
Parks & Natural Areas
CPRP & ISA TRAQ Certified Arborist PN-7631A
Lake Oswego Parks & Recreation
Phone 503-534-5436
17601 Pilkington Road
PO Box 369
Lake Oswego, OR 97035
39 / 7039 / 70
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
From: Darrel Young [mailto:president@westwoodlohoa.org]
Sent: Tuesday, April 16, 2019 4:25 PM
To: Big John, Megan <mbigjohn@ci.oswego.or.us>
Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park
Hi Megan,
I have been exchanging emails with Iris McCaleb in Long Range Planning with regard to our draft NEP
grant application. She tells me that I should probably take the application first to the Parks Maintenance Superintendent,
Jeff Munro (jmunro@lakeoswego.city). Do you think that is the best approach? I assume you work with Jeff. Have you
by chance discussed our NEP grant application with him? I want to get my ducks in a row this week, since the filing
deadline is next week.
Thanks,
Darrel Young
Westwood HOA President
(503) 704-9679
On Sat, Apr 13, 2019 at 2:43 PM Darrel Young <president@westwoodlohoa.org> wrote:
Hi Megan,
I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant
application that the Westwood HOA board of directors has approved? We are trying to make the April
26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city
grants, so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the
Oak Creek Neighborhood, and as the grant application instructions mention, I plan to seek an
endorsement from Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I
should contact in advance of submitting the application?
I have attached our first draft NEP application if you’d like to read the details, see the photos, and
review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you
know, there aren't any there now. There is a photo with the proposed bench locations indicated on an
aerial view of the park, but it would basically be one bench in each of the two “zones” within the park.
The NEP grant funds would purchase the benches themselves, and the various materials required to
pour a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the
Parks and Recreation Department choose one of the three bench options, or suggest a vendor and park
bench model that we have not considered. Volunteers from the Westwood HOA, coordinated by me,
would make all the purchases, arrange material delivery timing, supply all the hand-tools, and actually
perform the installation. All this, of course, would be supervised by your team to whatever extent you'd
like.
So, my request of you would be, first, to let me know what you think of the general idea. Mary
Solares and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board.
Second and third, would be choosing one of the three bench model options, and generally blessing the
locations for the 2 benches. Having not been through this process before, I would greatly appreciate
your advice and direction on how best to accomplish our goal.
Sincerely,
Darrel Young
Westwood HOA President
(503) 704-9679
40 / 7040 / 70
PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego and is subject to
public disclosure unless exempt from disclosure under Oregon Public Records Law. This email is subject to the State
Retention Schedule.
41 / 7041 / 70
Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park
From: Darrel Young <president@westwoodlohoa.org>
To: "Big John, Megan" <mbigjohn@ci.oswego.or.us>
Date Sent: Wednesday, April 17, 2019 7:51:46 PM GMT-07:00
Date Received:
Attachments: image001.png,image002.jpg
Thank you Megan,
Would it be helpful if I called Jeff? I'm sorry you are caught in the middle of it. I wasn't sure
who I should start the process with.
Darrel
On Wed, Apr 17, 2019 at 6:22 AM Big John, Megan <mbigjohn@ci.oswego.or.us> wrote:
Hello Darrel,
I am so sorry, I forwarded your email to Jeff Munro as he is the one to approve NEP grants but his has
been really busy this week. I will touch base with him this morning and will get back to you by the end of
the day!
Sorry for our delay!
Megan Big John, Senior Crew Leader
Parks & Natural Areas
CPRP & ISA TRAQ Certified Arborist PN-7631A
Lake Oswego Parks & Recreation
Phone 503-534-5436
17601 Pilkington Road
PO Box 369
Lake Oswego, OR 97035
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
42 / 7042 / 70
www.livingwellinlo.com | #LivingWellinLO
From: Darrel Young [mailto:president@westwoodlohoa.org]
Sent: Tuesday, April 16, 2019 4:25 PM
To: Big John, Megan <mbigjohn@ci.oswego.or.us>
Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park
Hi Megan,
I have been exchanging emails with Iris McCaleb in Long R ange Planning with regard to
our draft NEP grant application. She tells me that I should probably take the application first
to the Parks Maintenance Superintendent, Jeff Munro (jmunro@lakeoswego.city). Do you think
that is the best approach? I assume you work with Jeff. Have you by chance discussed our
NEP grant application with him? I want to get my ducks in a row this week, since the filing
deadline is next week.
Thanks,
Darrel Young
Westwood HOA President
(503) 704-9679
On Sat, Apr 13, 2019 at 2:43 PM Darrel Young <president@westwoodlohoa.org> wrote:
Hi Megan,
I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant
application that the Westwood HOA board of directors has approved? We are trying to make the April
26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city
grants, so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the
Oak Creek Neighborhood, and as the grant application instructions mention, I plan to seek an
endorsement from Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I
should contact in advance of submitting the application?
I have attached our first draft NEP application if you’d like to read the details, see the photos, and
review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you
know, there aren't any there now. There is a photo with the proposed bench locations indicated on an
aerial view of the park, but it would basically be one bench in each of the two “zones” within the park.
The NEP grant funds would purchase the benches themselves, and the various materials required to
pour a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the
Parks and Recreation Department choose one of the three bench options, or suggest a vendor and park
bench model that we have not considered. Volunteers from the Westwood HOA, coordinated by me,
would make all the purchases, arrange material delivery timing, supply all the hand-tools, and actually
perform the installation. All this, of course, would be supervised by your team to whatever extent you'd
like.
So, my request of you would be, first, to let me know what you think of the general idea. Mary
Solares and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board.
Second and third, would be choosing one of the three bench model options, and generally blessing the
locations for the 2 benches. Having not been through this process before, I would greatly appreciate
your advice and direction on how best to accomplish our goal.
Sincerely,
43 / 7043 / 70
Darrel Young
Westwood HOA President
(503) 704-9679
PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake
Oswego and is subject to public disclosure unless exempt from disclosure under Oregon Public
Records Law. This email is subject to the State Retention Schedule.
44 / 7044 / 70
Subject: RE: NEP Grant feedback request - Westwood HOA re: Southwood Park
From: "Big John, Megan" <mbigjohn@ci.oswego.or.us>
To: Darrel Young <president@westwoodlohoa.org>
Date Sent: Wednesday, April 17, 2019 6:21:57 AM GMT-07:00
Date Received: Wednesday, April 17, 2019 6:22:01 AM GMT-07:00
Hello Darrel,
I am so sorry, I forwarded your email to Jeff Munro as he is the one to approve NEP grants but his has been
really busy this week. I will touch base with him this morning and will get back to you by the end of the day!
Sorry for our delay!
Megan Big John, Senior Crew Leader
Parks & Natural Areas
CPRP & ISA TRAQ Certified Arborist PN-7631A
Lake Oswego Parks & Recreation
Phone 503-534-5436
17601 Pilkington Road
PO Box 369
Lake Oswego, OR 97035
WE’RE LEADING THE WAY TO LIVING WELL IN LO
2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas
Follow us on Facebook and Instagram
www.livingwellinlo.com | #LivingWellinLO
From: Darrel Young [mailto:president@westwoodlohoa.org]
Sent: Tuesday, April 16, 2019 4:25 PM
To: Big John, Megan <mbigjohn@ci.oswego.or.us>
Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park
Hi Megan,
I have been exchanging emails with Iris McCaleb in Long Range Planning with regard to our draft NEP
grant application. She tells me that I should probably take the application first to the Parks Maintenance Superintendent,
Jeff Munro (jmunro@lakeoswego.city). Do you think that is the best approach? I assume you work with Jeff. Have you
by chance discussed our NEP grant application with him? I want to get my ducks in a row this week, since the filing
deadline is next week.
Thanks,
Darrel Young
Westwood HOA President
(503) 704-9679
On Sat, Apr 13, 2019 at 2:43 PM Darrel Young <president@westwoodlohoa.org> wrote:
Hi Megan,
I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant
application that the Westwood HOA board of directors has approved? We are trying to make the April
26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city grants,
so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the Oak Creek
Neighborhood, and as the grant application instructions mention, I plan to seek an endorsement from
Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I should contact in
47 / 7047 / 70
advance of submitting the application?
I have attached our first draft NEP application if you’d like to read the details, see the photos, and
review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you know,
there aren't any there now. There is a photo with the proposed bench locations indicated on an aerial
view of the park, but it would basically be one bench in each of the two “zones” within the park. The NEP
grant funds would purchase the benches themselves, and the various materials required to pour a
supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the Parks and
Recreation Department choose one of the three bench options, or suggest a vendor and park bench
model that we have not considered. Volunteers from the Westwood HOA, coordinated by me, would make
all the purchases, arrange material delivery timing, supply all the hand-tools, and actually perform the
installation. All this, of course, would be supervised by your team to whatever extent you'd like.
So, my request of you would be, first, to let me know what you think of the general idea. Mary Solares
and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board. Second
and third, would be choosing one of the three bench model options, and generally blessing the locations
for the 2 benches. Having not been through this process before, I would greatly appreciate your advice
and direction on how best to accomplish our goal.
Sincerely,
Darrel Young
Westwood HOA President
(503) 704-9679
PUBLIC RECORDS LAW DISCLOSURE This e-mail is a public record of the City of Lake Oswego
and is subject to public disclosure unless exempt from disclosure under Oregon Public Records
Law. This email is subject to the State Retention Schedule.
48 / 7048 / 70
Subject: Re: NEP Grant feedback request - Westwood HOA re: Southwood Park
From: Darrel Young <president@westwoodlohoa.org>
To: Megan Big John <mbigjohn@ci.oswego.or.us>
Date Sent: Tuesday, April 16, 2019 4:24:32 PM GMT-07:00
Date Received:
Hi Megan,
I have been exchanging emails with Iris McCaleb in Long R ange Planning with regard to our
draft NEP grant application. She tells me that I should probably take the application first to the
Parks Maintenance Superintendent, Jeff Munro (jmunro@lakeoswego.city). Do you think that is
the best approach? I assume you work with Jeff. Have you by chance discussed our NEP grant
application with him? I want to get my ducks in a row this week, since the filing deadline is next
week.
Thanks,
Darrel Young
Westwood HOA President
(503) 704-9679
On Sat, Apr 13, 2019 at 2:43 PM Darrel Young <president@westwoodlohoa.org> wrote:
Hi Megan,
I wondered whether you could give me your thoughts, and perhaps endorsement, of the NEP grant
application that the Westwood HOA board of directors has approved? We are trying to make the April
26th filing deadline. This is the first time that the Westwood HOA has applied for one of these city grants,
so we’ve been reading the filing instructions carefully. Since the Westwood HOA is part of the Oak Creek
Neighborhood, and as the grant application instructions mention, I plan to seek an endorsement from
Teresa Spangler (Oak Creek NA president) also. Do you know of anyone else that I should contact in
advance of submitting the application?
I have attached our first draft NEP application if you’d like to read the details, see the photos, and
review the proposed costs in detail. The goal is to place 2 park benches in Southwood Park. As you
know, there aren't any there now. There is a photo with the proposed bench locations indicated on an
aerial view of the park, but it would basically be one bench in each of the two “zones” within the park.
The NEP grant funds would purchase the benches themselves, and the various materials required to pour
a supporting concrete slab, with a small gravel perimeter to ease mowing. We propose that the Parks and
Recreation Department choose one of the three bench options, or suggest a vendor and park bench
model that we have not considered. Volunteers from the Westwood HOA, coordinated by me, would make
all the purchases, arrange material delivery timing, supply all the hand-tools, and actually perform the
installation. All this, of course, would be supervised by your team to whatever extent you'd like.
So, my request of you would be, first, to let me know what you think of the general idea. Mary Solares
and the Friends of Southwood Park are on-board for this, as is the whole Westwood HOA board. Second
and third, would be choosing one of the three bench model options, and generally blessing the locations
for the 2 benches. Having not been through this process before, I would greatly appreciate your advice
and direction on how best to accomplish our goal.
Sincerely,
Darrel Young
Westwood HOA President
(503) 704-9679
49 / 7049 / 70