Loading...
Approved Minutes - 2020-05-26 E a o s CITY COUNCIL SPECIAL MEETING t (SMINUTES May 26, 2020 GREGO� 1. CALL TO ORDER Mayor Studebaker called the special City Council meeting to order at 3:40 p.m. on May 26, 2020. The meeting was held virtually via Zoom. 2. ROLL CALL Present: Mayor Studebaker and Councilors LaMotte, Wendland, Manz, Kohlhoff, O'Neill, Nguyen Staff Present:Martha Bennett, City Manager; David Powell, City Attorney; Anne-Marie Simpson, City Recorder; Megan Phelan, Assistant City Manager; Dale Jorgenson, Police Chief; Ivan Anderholm, Parks and Recreation Director 3. COUNCIL BUSINESS 3.1 Resolution 20-19, A Resolution of the City Council of the City of Lake Oswego Declaring an Additional Extension of the State of Emergency Ratified and Confirmed Under Resolution 20-09 Relating to the COVID-19 Pandemic Councilor Wendland moved to adopt Resolution 20-19. Councilor Manz seconded the motion. A roll call vote was held and the motion passed, with Mayor Studebaker and Councilors LaMotte, Wendland, Manz, Kohlhoff, O'Neill, and Nguyen voting `aye,' (7-0) 3.2 Resolution 20-18, A Resolution of the City Council of the City of Lake Oswego Authorizing an Extension of the Intergovernmental Agreement with TriMet and the City of Portland for Transit Police Services. In response to questions about the nature of the services provided under the agreement, Chief Jorgenson explained that Lake Oswego Officer John Brent had been assigned full-time to TriMet for the past three years. Officer Brent provides police services for their transit lines at the train platforms and bus stops. City Council Special Meeting Minutes Page 1 of 3 May 26, 2020 Mayor Studebaker moved to adopt Resolution 20-18. Councilor LaMotte seconded the motion. A roll call vote was held and the motion passed, with Mayor Studebaker and Councilors LaMotte, Wendland, Manz, Kohlhoff, O'Neill, and Nguyen voting `aye,' (7-0) 3.3 Boards and Commissions Recruitment Dates Ms. Simpson explained that staff had created a revised schedule for the interviews and appointments of new members to the City's various Boards and Commissions due to delays caused by the COVID-19 pandemic. To date 44 applications had been received for 31 openings, and areas of interest covered all Boards and Commissions. As the dates draw closer a decision would be made about whether the interviews we be conducted virtually or in person. 3.4 Council Briefing on Community and City Issues During the City's Declared State of Emergency Ms. Bennett said that when the declared state of emergency was no longer necessary, the City Council would be notified. In the meantime, Mr. Powell explained that the selected dates of the extension written in the resolution adopted earlier in the meeting aligned the option to renew the declaration with a regularly scheduled City Council meeting; future approval could occur every two weeks as allowed by code when weekly special meetings were discontinued. Councilor Manz suggested that when the City Council returned to meeting in person that the meetings be kept short, even if it meant the need to meet more frequently. After a brief discussion, Councilors agreed to wait on a decision about in-person and frequency of meetings. Public Safety Chief Jorgenson announced that the first weekend of Phase One opening went smoothly, with very few calls coming in to the Police Department. Businesses closed when they were required to, and social distancing rules appeared to be respected. Generally, the month of May had not seen the typical spikes in activity seen in previous years. The department has begun to track a category of activity called "Community Contacts,- which represented times when officers got out and talked to members of the community, as opposed to only responding to calls. Regarding Personal Protective Equipment (PPE), he was confident overall in the supply levels. In response to Councilor Manz' question about whether the department had a bike patrol, Chief Jorgenson said that due to staffing and logistical issues the City did not have an active bike patrol but did have an officer patrolling on a motorcycle. Parks and Recreation Mr. Anderholm said that the City's parks had been well-used over the weekend and that most parking lots were now open. Parks that experienced the most activity were those along the Willamette River from George Rogers to Foothills Parks. The need for additional garbage and recycling pick up, as well as more frequent parks restroom cleaning, was well-addressed by City Council Special Meeting Minutes Page 2 of 3 May 26, 2020 staff. Conversations with youth and adult sports organizations and the Lake Oswego School District about athletic fields had begun. Coordinated openings of sports courts was also in the works. One of the City's facilities that is eligible for opening under Phase One but remained closed was the Tennis Center. Staff continues to work on an operational plan for the Center. Later this week he expected to make an announcement about openings of and guidelines for the reopening of athletic fields and courts. Mr. Anderholm noted that playground structures will receive their scheduled deep clean in coming weeks in preparation for their opening in Phase Two, likely three weeks away. In response to questions about the completion of Parks projects in process, Mr. Anderholm said that Iron Mountain Park and Woodmont Park were scheduled for completion in October 2020. Tennis Center improvements would be finished this September. Meetings Ms. Simpson said that the Parks Board had conducted a successful virtual meeting that was noticed and made accessible to the public; the Planning Commission and Development Review Commission would follow suit in June. She noted that when the City Council decided to resume meeting in person, a partial in person and virtual meeting would not be possible with the technology available in Council Chambers. In order to practice social distancing when the building was again open to the public, staff would set up the room to allow for the distancing. City Operations Ms. Bennett said that beginning June 1 City Hall would be open by appointment for some services, although the issuing of passports would not be available until a later reopening phase. Library curbside pickup of existing holds had been going well. Councilor Manz announced that she, Ms. Slepian, and Mr. Buck had recently paid a visit to graduating seniors of the Youth Leadership Council to wish them well. 4. ADJOURNMENT Mayor Studebaker adjourned the meeting at 3:40 p.m. Respectfully submitted, 1tivX-ma14 zte -f fruy) Anne-Marie Simpson, City Recorder Approved by the City Council on June 16, 2020 �- Lce".Gam, Kent Studebaker, Mayor City Council Special Meeting Minutes Page 3 of 3 May 26, 2020