Approved Minutes - 2010-04-22 LAKE OSWEGO
APPROVED MINUTES CITY OF LAKE OSWEGO
Centennial 1910-2010 50+ADVISORY BOARD 505 G Avenue
PO Box 369
Lake Oswego,OR 97034
Thursday,April 22, 2010
8:30 a.m. 503-635-3758
West End Building — Oswego Room www.ci.oswego.or.us/acc
4101 Kruse Way
Contact: Ann Adrian, ACC Manager Also published on the internet at:
Email: aadrian@ci.oswego.or.us www.ci.oswego.or.us/acc/50PIus.htm
Phone: 503-635-3758
The meeting location is accessible to persons with disabilities. To request accommodations, please contact
Public Affairs at 503-635-0236, 48 hours before the meeting.
1. Roll Call
Janine Dunphy, Robert Eidson, Gail Zimmerman, Edwin Blossom, Tom Brennan, Councilor Jordan,
Ann Adrian, Teresa O'Halloran. Guests: Laura Weigel, City Planner. Excused: Nanci Cummings and
Terry Harty.
2. Approve March 25, 2010 Meeting Minutes
Motion made by Tom Brennan, Robert Eidson seconded that motion. Minutes approved within
some minor changes.
3. Open Public Communication
The purpose of citizen comment is to allow citizens to present information or raise an issue regarding items
not on the agenda.A time limit of five minutes per citizen shall apply.
4. Presentations
4.1 Presentation on the Comprehensive Plan
Laura Weigel, City of Lake Oswego, Neighborhood Planner
Laura Weigel presented information on the update of the City's Comprehensive Plan. This document
is required by the state of Oregon and it is used to help shape the future of the City. The City's
original plan was completed 1978, further updated in 1984, 1994, and presently. The process is
estimated to take three years. All decisions and goals made by City Council are guided and in some
cases, determined by the Comprehensive Plan. This update is a great opportunity for the
community to help shape the blue print of the City for the next 25 years.
Some new additions to the plan for the first time include adding a section with action plans that will
track our progress. Laura Weigel and Sidaro Sin are running the project out of the Planning
department. The first step in the process is to talk to all the Boards and Commissions in order to
promote involvement in this plan.
Janine Dunphy, Chair • Edwin Blossom • Thomas Brennan • Nanci Cummings
Robert Eidson • Terry Harty • Gail Zimmerman• Donna Jordan, Council Liaison
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Laura Weigel share with the Board the City Council's vision statement and plan. Laura would like
input from the Board on the vision and to collect any questions you may have. Laura would like to
come back in a month and gather the feedback based upon all the information presented today.
All feedback will be taken to City Council in a revised version. Then this summer the City plans to go
out into the community at large for their feedback.
Finally Laura and Sid plan to return to the Board for feedback on the vision statement. The idea is to
gather together in a roundtable type setting with representatives from all Boards and Commissions
in order to work on the vision statement. Then back to the citizens for a kickoff event which will
then allow us to begin the actual development of the policies and goals.
The City demographics will need to be updated as well.
Laura asked for questions and comments:
Councilor Jordan added that the plan is actually larger than the one binder which Laura brought to
share. The Council wants to have a much more extensive plan update that includes the community.
To keep it a living document, a suggestion was shared, to have a community that reviews the plan
on a routine bases, annually.
Many various reports and surveys are being used to inform the process.
Gail Zimmerman suggested that the goal listed last on the goal sheet should be moved to the top as
the most important goal.
Janine Dunphy asked what format is acceptable. Laura emphasized that any form is acceptable. For
example, the narrative, bullets on paper, or just thoughts shared. These can be formed into
recommendations by the team. Laura will come back with a white board and facilitate a feedback
process with the group. Following the feedback session, Laura would prepare a summary of the
white board information and provide it to the Board.
The Board is reminded to come prepared next time to share any initial feedback on the Comp Plan.
The vision statement was created in 2008 by the previous Council. This new Council has not
updated this document since then...and has been determined to be better revised with public input.
Janine continued to express the importance of capturing all the accomplishments and goals that the
City has and will have as we move forward. How do we get to where we want to be in 20 years?
Deadline for completing the update to the Comprehensive Plan is April 15, 2013.
Janine Dunphy asked about the survey currently being conducted of 400 individuals. Janine
explained that these surveys are completed every few years to get a temperature of how the city is
doing.
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Tom Brennan clarified with the group that comments are wanted for the vision statement sheet, as
well as, using information and input provided at previous meetings.
Tom further mentioned the City of Hillsboro as an example and how they used a citizen's
involvement committee.
Donna Jordan shared that there is a land use only citizen's enrollment committee in Lake Oswego.
Therefore, the planning commission acts as this committee in Lake Oswego.
Tom asked if the strict zoning language would change. That was an issue the Board uncovered
previously. Zoning language is very hard to get changed and doesn't always match up with the
policy.
Laura Wiegel shared that the Foothills area will probably need to be zoned differently to accomplish
the vision for the changes. Density is another example to look citywide. The policy drives the zoning
changes.
Tom Brennan asked Laura to explain further how the input will be weighted or how it is prioritized.
Laura was not sure since she hasn't done this yet. Collectively as a community the priorities will
reveal themselves.
Councilor Jordan added there are things in the community we like and are good...these will come
out on top and be easier to update. Others will be more complicated and will need more time and
attention to work through.
Janine added that if you don't participate, Council can only make decisions on what they hear. If we
don't participate, then the Council cannot make the most informed decisions.
Tom Brennan asked how legislative directives are include in the Comp Plan. Staff is currently
working on chapters that will include a background report which will cover all the changes needed
in each chapter. In summary, it is basically a comprehensive review of the Comp Plan.
Robert Eidson wondered where Metro fits in all of this. Councilor Jordan replied we cannot adopt
policies that are in conflict with Metro policies. We are aligned with Metro goals and state
regulations.
Laura will return in May to gather the Board's feedback.
5. Old Business
5.1 Discuss and decide upon a recommendation to City Council for co-sponsoring the Lake
Oswego Adult Center Foundation's Brain Health event in Fall 2010.
The Foundation isn't necessarily expecting the city would endorse this event. Councilor Jordan
cautioned the Board that if you say sponsorship in anyway, people will question how the City is
sponsoring it.
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Janine Dunphy asked how the Board feels about it.
Tom expressed confusion and needs more information on the event and the program. Janine
reviewed the Foundations event and the need for fundraisers.
Janine wondered if the Board can say 'recognized' instead of'sponsored"? She felt that since it is
related to the 50+ community, that this Board should support this event.
Janine added that using the 50+ endorsement helps make the event more credible.
Robert wondered why the Board would we not support this event. Janine agreed as she doesn't see
a down side. She compared the proclamation to be similar to that of Water Africa. She is not sure
however, what it is the Foundation is expecting out of an endorsement.
Janine, who attends the Foundation Committee meetings, reported that the money raised at the
brain event would be used to further the partnership with Providence, about 25%. Another 25% of
the monies raised will be used for work to be done at the Adult Community Center (ACC). 50% will
be returned into the Foundation's endowment. If this group feels it is worthwhile to endorse or
support, not financially, but with additional publicity or awareness, Janine will put together a draft
of the support proclamation from this board. Submit to the City Council.
Robert Eidson made a motion to approve, Gail Zimmerman seconded the motion. Janine agreed to
craft a draft for the September event.
5.2 Update on Partnership with Marylhurst University- Report from Chair
Janine Dunphy was pretty sure that this will be tabled for now as there is not much going on right
now, perhaps in the future. Other groups are using Marylhurst as well. There is a need to stimulate
activity at this school in the day time.
5.3 ACC Project Updates
Ann shared the new Leisure News (LN) and handed out a brief outline of upcoming events including
the drug event at the center on Saturday. (Drugs to be disposed by incineration)
Janine added that there are some new ways of disposing of drugs in your garbage disposable. No
further information was available.
Move or not to Move program on May 16 about housing resources available in the community.
Two sessions available on 5/S or 5/20 for the Street Car and enhanced bus service project.
The ACC's 40th Anniversary Open House on May 23 will include program demonstrations,
information and a celebration.
Janine Dunphy wanted to know what the fire plan is for getting people out of the ACC's lower level.
Ann reported that the City's new Emergency Management Analyst is working on this situation,
including mapping evacuations routes. This issue has been brought to the City's attention several
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times in the past.
Councilor Jordan and Janine Dunphy talked about the responsibility of the Board being too general.
It was suggested that they get together to brainstorm thoughts about the Board's mission. Results
can be suggested to Council.
Tom Brennan added that this Board should be reviewing it regularly.
Budget meeting reminder—the next couple of Mondays at the WEB.
6. New Business
6.1 Set Next Meeting Date— May 27 at 8:30 a.m.
6.2 Adjourn Meeting
References:
March 25, 2010 Minutes
Comp Plan Presentation Materials (3)