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2020-2021 Grant Recommendations-Approvals Table APPROVED BY CITY COUNCIL 12/15/20 2020-2021 Neighborhood Enhancement Proposals and Review Committee Recommendations Committee Amount Committee Recommendation and Rationale Applicant Proposal Recommended Requested Committee-identified process improvement for future consideration Amount 1. Condolea Emergency $3,609 $3,609 Full funding, subject to conditions.This request for materials to support neighborhood Homeowners preparedness emergency preparedness meets the criteria of public benefit and neighborhood enhancement Association supplies and was approved by the City's liaison with the Lake Oswego Community Emergency Response Team (CERT). However, the application did not receive a letter of support from the Mountain Park Neighborhood Association (NA) prior to being submitted. In order to ensure that the proposal meets the minimum Neighborhood Enhancement Program (NEP) requirements,the committee recommends approval subject to a condition that the proposal receive a letter of support from the Mountain Park NA prior to any funding being distributed. Further, the project coordinator(s)will need to sign the "NEP Agreement for Emergency Supplies" and the "NEP Team Captain Equipment Agreement",which were developed in coordination with LO CERT.These agreements are intended to ensure that the supplies remain accessible to members of the general public, and that information such as the physical location of the emergency supply kit,the dates that medical materials were purchased, and other important documentation related to the supplies is centrally organized through the LO CERT Coordinator.The agreement also involves yearly inspections to ensure that the materials are safe to use, secure, accessible, and provided as part of a neighborhood emergency response plan. *Considering the need for emergency supplies, and the volume of applications that have been submitted for such supplies throughout the years, the award committee recommends reconsidering whether the NEP is the most appropriate funding mechanism for emergency supply-related requests. The committee recommends that a separate funding source be created in order to respond more directly to these requests through initial budgetary allocation. 2. Evergreen NA Website $535 $535 Full funding.The proposal meets the criteria of public benefit and neighborhood enhancement. development City staff had previously suggested that NAs utilize NEP funding for websites or other purchases that could help facilitate increased communication between members for this year's grant cycle, considering the difficulty of holding typical NA meetings during the ongoing COVID-19 crisis.The award committee commends the Evergreen NA for taking steps to stay meaningfully engaged with issues impacting their community during this challenging period of time. APPROVED BY CITY COUNCIL 12/15/20 2020-2021 Neighborhood Enhancement Proposals and Review Committee Recommendations Committee Amount Committee Recommendation and Rationale Applicant Proposal Recommended Requested Committee-identified process improvement for future consideration Amount 3. First Addition Emergency $8,107 $8,107 Full funding, subject to conditions.This request for materials to support neighborhood Neighbors- preparedness emergency preparedness meets the criteria of public benefit and neighborhood enhancement Forest Hills NA program and received a letter of support from the First Addition-Forest Hills NA.The application did not planning and include correspondence with the LO CERT Coordinator,though the CERT Coordinator was development contacted and did not express any concerns with the request for emergency supplies. Further, while the request includes some items that are not included on the approved list of emergency supplies,the LO CERT Coordinator found the supplies to be sufficiently similar in purpose and quality to other materials listed on the emergency supply list. The request includes three jobsite storage containers, which the project coordinator indicates will be placed in three strategic locations in the neighborhood to store emergency supplies with equitable access throughout the neighborhood.The committee recommends full funding for the request, subject to a condition that the project coordinator(s) sign the "NEP Agreement for Emergency Supplies" and the "NEP Team Captain Equipment Agreement". *The award committee recommends that a funding source separate from the NEP be created in order to respond more directly to these requests through initial budgetary allocation. 4. Forest Path and $3,403 $0 No funding.Though award committee members agreed that the proposal meets the criteria of Highlands NA stairway public benefit and neighborhood enhancement,the award committee ultimately recommended project at Lake that no funding be provided for this proposal for several reasons. Oswego High Some committee members expressed concerns that the project would necessitate the use of School (LOHS) extensive student volunteer labor and work parties during the current spike in COVID-19 cases throughout the region. Other committee members expressed concerns about using NEP funding for projects on Lake Oswego School District(LOSD) property considering that the path would connect the rear side of the LOHS property to a portion of SW Thoma Road that lies within unincorporated Clackamas County. While NEP funding has been used previously for projects on LOSD property,generally this has been connected to City-owned properties, such as parks, where multi-jurisdictional coordination is more appropriate. *The award committee questions whether NEP Grant funding should continue to be eligible for use on LOSD property, where other sources of funding may be available that have been more directly allocated within other budgets. The committee suggests that future NEP project criteria 2 APPROVED BY CITY COUNCIL 12/15/20 2020-2021 Neighborhood Enhancement Proposals and Review Committee Recommendations Committee Amount Committee Recommendation and Rationale Applicant Proposal Recommended Requested Committee-identified process improvement for future consideration Amount include more specificity about which proposals on LOSD property would be eligible for NEP grant funding, including a requirement that LOSD projects funded through the NEP must be adjacent to either City-owned or City-maintained property. Zoom Pro 1- 5. Hallinan $150 $150 Full funding.The proposal meets the criteria of public benefit and neighborhood enhancement. Heights NA Year License City staff had previously suggested that NAs utilize NEP funding for Zoom licenses, websites, or other purchases that could help facilitate increased communication between members for this year's grant cycle, considering the difficulty of holding typical NA meetings during the ongoing COVID-19 crisis.The award committee commends the Hallinan Heights NA for taking steps to stay meaningfully engaged with issues impacting their community during this challenging period of time. 6. Lake Forest NA Emergency $4,092 $4,092 Full funding, subiect to conditions.This request for materials and training to support preparedness neighborhood emergency preparedness meets the criteria of public benefit and neighborhood supplies enhancement, received a letter of support from the Lake Forest NA, and included the required correspondence with the LO CERT Coordinator(who is actually the applicant, in this case).The request includes four jobsite storage containers and 30 General Mobile Radio Service (GMRS) licenses, which will be used to increase the emergency response and communication capacity for 30 members of the Lake Forest emergency response team.The committee recommends full funding for the request, subject to a condition that the project coordinator(s) sign the "NEP Agreement for Emergency Supplies" and the "NEP Team Captain Equipment Agreement". *The award committee recommends that a funding source separate from the NEP be created in order to respond more directly to these requests through initial budgetary allocation. 7. Lake Oswego Backyard $8,300 $0 No funding. While the award committee commends the LO Preservation Society for their efforts Preservation Habitat to receive backyard habitat certification at the Iron Worker's Cottage,the committee ultimately Society Certification did not recommend approval of this proposal. Members of the committee expressed concerns sign at Iron that the proposed informational sign detailing the backyard habitat certification program at the Worker's Iron Worker's cottage could potentially overshadow or diminish the importance of the existing Cottage informational sign about the history of the Iron Worker's cottage.The project coordinator also did not identify that the project would need to be constructed within the public right-of-way, and thus did not contact the appropriate staff in the Engineering Department to discuss the 3 APPROVED BY CITY COUNCIL 12/15/20 2020-2021 Neighborhood Enhancement Proposals and Review Committee Recommendations Committee Amount Committee Recommendation and Rationale Applicant Proposal Recommended Requested Committee-identified process improvement for future consideration Amount feasibility of receiving right-of-way permits from the City. The award committee notes that the signs made available to participants in the backyard certification program would be more economical way to recognize the Backyard Habitat certification.They are also more appropriate size than the larger sign being proposed by the LO Preservation Society, and would not have the same potential to draw attention away from the existing historical marker at the property. 8. Lakewood NA New $1,150 $1,150 Full funding, subject to conditions.The proposal for a new sign for the Lakewood neighborhood neighborhood, and the addition of an additional line of text ("Share the Road")to an existing sign and neighborhood sign, meets the criteria of public benefit and neighborhood enhancement, has repairs to support from the NA, and was reviewed and approved by appropriate City staff contacts in the existing sign Engineering and Public Works Departments.The committee recommends full funding for the request, subject to a condition that the specific location of the new neighborhood sign be reviewed and approved by Jim Bateman in the Public Works Department to confirm its feasibility for a neighborhood signage location. 9. Meadows Sprinkler $6,500 $6,500 Full funding.The proposed replacement of a portion of the irrigation system along the north Homeowners replacement in side of Parkview Drive in the Westlake neighborhood would address an existing leak in the Association right-of-way system caused by growing tree roots surrounding the sprinkler line.The Meadows along Parkview Homeowners' Association (HOA) agreed to maintain this portion of the public right-of-way Drive through a relatively novel maintenance agreement that has existed for nearly 30 years, wherein the HOA agreed to maintain this City-owned property as a part of the initial City approval of The Meadows planned development.Though one of the primary criteria for the NEP grant is that the project must require either low-or no-maintenance, (or that it must be maintained by volunteers), members of the award committee felt as though the proposal met this criterion because the City would not be responsible for ongoing maintenance of the replaced irrigation system.The Engineering staff also noted that the leak could cause damage to existing trees and landscaped area in the right-of-way that is owned by the City, regardless of who is responsible for maintaining the area. The proposal meets the criteria of public benefit and neighborhood enhancement, has support from the Westlake NA, and was reviewed and approved by appropriate City staff contacts in the 4 APPROVED BY CITY COUNCIL 12/15/20 2020-2021 Neighborhood Enhancement Proposals and Review Committee Recommendations Committee Amount Committee Recommendation and Rationale Applicant Proposal Recommended Requested Committee-identified process improvement for future consideration Amount Engineering Department.The committee recommends full funding for the request, and commends the Meadows HOA for their efforts to invest in and maintain this portion of the right-of-way over many years. *The committee recommends that the City identify other areas where they have agreements with private parties to maintain City-owned property, in order to assess the extent to which NEP funding should continue to be utilized for this purpose in future grant cycles. 10. Palisades NA Two $1,800 $1,800 Full funding, subject to conditions.The proposal for two new signs for the Palisades neighborhood neighborhood meets the criteria of public benefit and neighborhood enhancement, has signs support from the NA, and was reviewed and approved by the NEP staff contact in the City Public Works Department.The committee recommends full funding for the request, subject to a condition that the specific location of the sign proposed on Overlook Drive be reviewed and approved by the Engineering Department to confirm that the location complies with intersection sight distance and traffic safety requirements. 11. Uplands NA Emergency $5,472 $5,472 Full funding, subiect to conditions.The proposal for emergency preparedness materials and a preparedness storage container to be staged at Uplands Elementary School meets the criteria of supplies and neighborhood enhancement, has support from the NA and LOSD, and included the required storage correspondence with the LO CERT Coordinator. container The requested emergency supplies and storage container will be used to increase emergency preparedness for the benefit of all Uplands neighbors and LO CERT deployment in the aftermath of a regional emergency.The committee recommends full funding for the request, subject to a condition that the project coordinator(s) sign the "NEP Agreement for Emergency Supplies" and the "NEP Team Captain Equipment Agreement". *The award committee recommends that a funding source separate from the NEP be created in order to respond more directly to these requests through initial budgetary allocation. 5 APPROVED BY CITY COUNCIL 12/15/20 2020-2021 Neighborhood Enhancement Proposals and Review Committee Recommendations Committee Amount Committee Recommendation and Rationale Applicant Proposal Recommended Requested Committee-identified process improvement for future consideration Amount 12. Westwood New picnic $2,400 $2,400 Full funding, subiect to conditions.The proposed purchase and installation of two picnic tables Homeowners tables and with benches in Southwood Park will allow people to spend more time in the park by providing Association benches, park a place to sit and relax, while the proposed purchase and installation of three park rules signs signage will help residents identify the park and convey important rules for those enjoying the park. The proposal was approved by Parks staff and received a letter of support from the Oak Creek NA.The award committee recommends full funding of the proposal subject to the condition that the siting of the bench along SW Pamela Street shall be confirmed by City staff prior to installation.This condition will ensure that there are no conflicts with storm drainage improvements proposed in this portion of the park. Amount Available $60,000 Total Amount Requested $41,133 Total Amount Recommended $29,430 Amount Remaining $30,570 6