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Agenda - 2021-03-15 AGENDA . , SUSTAINABILITY ADVISORY BOARD 0)U d Monday, March 15, 2021 6:30 p.m. — 8:30 p.m. °RE°O`� Zoom Conference: https://us02web.zoom.us/i/2812307035 Contact: Jenny Slepian, Sustainability and Management Fellow, islepianPci.osweeo.or.us, 503-635-0291 Also published on the internet at: www.ci.oswego.or.us/boc sab The meeting location is accessible to persons with disabilities.To request accommodations please contact the City Manager's Office 48 hours before the meeting. Members of the public are permitted to speak for up to 3 minutes during Public Comment only. Host will mute non-Board members during remainder of meeting. I. AGENDA 6:30 Call to Order and Roll Call Introductions of Staff and Board Members Announcements from Board and Staff Approve Minutes Public Comment (comment on agenda items may be deferred to discussion of that item) 6:45 Regular Business(I-Information, C-Conversation/Discussion, D-Decision, R-Recommend to Council) A. Review Agenda Slepian 1 min. B. City Council Update Councilor Verdick 10 min. C. Study Session Prep All 90 min. C II. ADJOURNMENT ATTACHMENTS Please note that all materials are sent electronically. Please review before meeting. • February 22, 2021 Meeting Minutes NEXT MEETING:APRIL 19,2021. Zoom Conference, 6:30 to 8:30pm Paul Soper, Chair• Buzz Chandler•Steph Glazer•Jay Hamachek•Susan Mead • Mark Puhlman • Matt Schaeffer■ Kathleen Wiens• Benjamin Connors,Youth is Kelsey Yutan,Youth • Rachel Verdick,Council Liaison 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us SUSTAINABILITY ADVISORY BOARD Vision of a Sustainable Lake Oswego A sustainable Lake Oswego is a community that meets the vital human needs of the present without compromising our ability to meet future needs. This requires consideration of both long-term and short- term effects on ecological, economic, and community systems. Operating sustainably means that we are leaving a legacy for the community of Lake Oswego and the planet. A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are enriched by a wide range of choices in transportation, housing, recreation, and culture. Our infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged. SAB Mission & Duties The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of- life sustainability of our community. The Sustainability Advisory Board shall: a. Advise and assist the City Council in efforts to make City operations more sustainable. The Sustainability Advisory Board is guided by the Sustainable City Principles embodied in the City's Sustainability Plan. b. Assist in the development of plans and policies to enhance the sustainability of the City as a whole. c. Educate and engage the public in efforts to make the community of Lake Oswego, including residents, businesses, and institutions, more sustainable. SAB Meeting Ground Rules We have agreed to abide by these ground rules to increase our meeting effectiveness. 1. Participate—everyone share "airtime" 2. Speak for yourself— use "I" language 3. Seek clarity: —ask clarifying questions — paraphrase what you hear others say —check out your hunches 4. Be respectful: — be on time —come prepared —turn off phones, pagers, and other devices —avoid interrupting others —don't use inflammatory labels &judgments 5. Have fun t 0 CITY OF LAKE OSWEGO _ Sustainability Advisory Board Minutes V yowler ❑ °?E G or. February 22, 2021 Call to Order/Roll Call Kathleen Wiens called the February 22, 2021 meeting of the Sustainability Advisory Board (SAB) to order at 6:30 p.m. over Zoom. Members Present: Buzz Chandler, Mark Puhlman, Matt Schaeffer, Steph Glazer, Susan Mead, Kathleen Wiens, Kelsey Yutan, Ben Connor, Paul Soper,Jay Hamachek, Councilor Verdick Members Excused/Absent None Staff: Jenny Slepian, Sustainability and Management Analyst Public: None Announcements from Board and Staff Matt asked if someone monitors social media re: trees and people wanting to cut them down.The Board discussed reacting to anti-tree posts after the ice storm.Jenny informed them that their communications would have to go through centralized communications team. Discussed having trees as part of a community and PGE responsibility to maintain trees. Need to upgrade our infrastructure for climate change. Approval of Minutes Jay recommended changes to minutes-type on page 2 in 4th paragraph second sentence. Steph Glazer suggested changes too. Minutes approved with changes. Public Comment None Regular Business A. Review Agenda Kathleen Wiens reviewed the meeting agenda. B. City Council Update • City Council approved all electric landscape equipment. Some concerns about the budget, but climate change is too important to not approve. • Moving forward with community policing initiative. Kickoff event is 3/9 at 5:30pm. • Update on North Anchor from group that will be developing it. • Discussed potential of affordable housing on Boones Ferry. No decisions were made other than to keep looking into it to move forward. • Storm coverage-cleanup going faster, shout out to staff for moving so quickly and working with PGE. Slowly getting back to normal. • Jay asked if there was an estimate of financial hit with storm response.Jenny estimated that yes,there would be from drop boxes,to tipping fees, to contractors. C. SCAP Priority Review and Study Session Prep Jenny and Councilor Verdick provided some guidance on how to prepare for study session. ooking at each of the priorities and how to advise the City Council, the Board needs to review what they need the City Council to do. Councilor Verdick suggested looking at costs and benefits and areas of potential pushback to predict what some of the questions might be from councilors.The Council will be looking at SAB to recommend what might be low-hanging fruit, but what can we also start planning for in the long term. Jay mentioned that a lot of car manufacturers are producing EVs and committing to only making EVs, but the flipside is what to do when the city is out of power? How do we charge them? What is our redundancy?What cars could we park and not use and what do we need a fossil fuel backup for? Kathleen asked what the role is for community organizations at the study session?Jenny explained that what we are asking is how to drive city work and prioritize sustainability and climate action in our city work and community organization input will come later.Jay said we focus on low hanging fruit. Mark brought up the wildfire smoke goals-there are some fairly easy areas to focus on. Could we hook up with a reverse 911 arrangement to advise people to stay inside, etc. We should also have a city stockpile of N95 masks for sensitive populations. What would be the options for using the ACC?Who would staff etc? Could we set up a working group for that. Buzz said Tigard had a code red system, do we have that in LO?A good recommendation would be to suggest that climate planning and emergency planning be better integrated. Susan brought up having a virtual emergency planning fair and bringing up climate adaptation as part of that fair and working with neighbors to prepare. Lots of little tips that would be easy to publicize. Councilor Verdick suggested making recommendations on more sustainable ways to keep our phones charged. Susan was able to use her solar panels to charge devices during the ice storm Jay brought up the reduction to toxins: sponsor demo days for landscape equipment and offer discounts, give people an opportunity to hold the equipment. Buzz asked about the new city contracts- did the contractor know how long they could go on one battery and how many would they need for the day? Jenny recommended encouraging the city council to comment on statewide legislation around sustainability, including on landscape equipment.Jay brought up concerns about costs to mom and pop businesses and how do we pay for those costs on their behalf and look at the social issues?Those would be concrete questions to ask and look at. Stephanie brought up looking at the disproportionate impacts and recommending voluntary measures to offset those impacts. Stephanie said it's awesome that the city approved the contracts and recommended that SAB give it some air and let the city figure it out for now. Stephanie added that there would be receptivity around resiliency, especially now. Strike while the iron is hot around this topic.Stephanie asked Paul if he has any advice around resiliency of structures? Paul said around COVID, the conversation is so new around building wellness.The news has outpaced our climate action plans in terms of that we never planned for a pandemic in these standards. Having a living City of Lake Oswego Sustainability Advisory Board Minutes Page 2 of 4 February 22, 2021 document is good as it can be changed moving forward. Councilor Verdick asked if are we doing everything we can to educate people around building insulation and encouraging people to maintain their homes instead of demolishing and can we encourage deconstruction. Paul added that we should continue to call out deconstruction, and Councilor Verdick suggested working with HRAB and other groups to get more traction.Jay added that neighborhood character has changed dramatically- especially First Addition. Councilor Verdick recommended talking with the PC around HB 2001. Paul said HB 2001 comes at sustainability from a number of angles, including equity and economic sustainability. Jenny suggested and Paul added that we show the opportunities in statewide legislation for Lake Oswego. Steph asked if there is an opportunity for us to weigh in on HB 2001 on sustainability impacts? Paul asked what Councilor Verdick might like to hear from SAB on 2001?She said bringing up anything that might relate to sustainability-trees,for example. Building permits and tree permits are not looked at holistically- how can we keep trees while also allowing the development? Could we add a deconstruction piece to this? Educating the City Council on the environmental impacts of not using deconstruction is important information to get out there. Great DVD on the importance on not demolishing buildings. What is the value of sense of place? People don't often realize the impact to our environment when we demolish instead of deconstruct.There will be more outreach around HB 2001. Mark added that once the city approves the footprint,the footprint can be sliced into pieces. 2-3 years ago we discussed melding the codes-tree codes and building codes etc. Kelsey asked about WS1- providing a facility for those needing a smoke free space. Can we use high schools as these safe spaces during a disaster or power outage? Can we collaborate with the schools? That would be a good suggestion to make that we collaborate with the LOSD on implementing this goal. Matt added that we are at an inflection point as to what we are going to be in the future?We have been live where your play, but now we are live, work, play. He added that wow that he's here all the time, he's noticing the deconstructions, and energy usage, etc.There is an opportunity here to education our fellow Lake Oswegans on what it means to live sustainably. Can you get solar panels to reduce WFH energy bills or get an EV with shorter commutes?This situation has been thrust upon us and how can we use this to improve our city? We have some things we need to address to keep our community what we know and love-the city of the future is a sustainable city.Jay added that post-COVID, how many people will stay home and not go to the office? What does a community look like when you're staying in your community? Jenny suggesting asking Council to ask staff to analyze their projects in terms of the SCAP Mark asked how the equity recommendations were made.There was a DEI taskforce that made recommendations to the City Council. Stephanie will get a draft memo to Jenny by 3/1. Mark will write up some wildfire smoke content and send. Adjournment Kathleen Wiens adjourned the meeting at 8:38 p.m. Respectfully submitted, Jenny Slepian City of Lake Oswego Sustainability Advisory Board Minutes Page 3 of 4 February 22, 2021 Sustainability and Management Analyst City of Lake Oswego Sustainability Advisory Board Minutes Page 4 of 4 February 22, 2021