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2021-2022 Grant Proposals Section 1 : Application Summary and Contact Information Organization* Condolea Owners Association Project Ron Smith Coordinator* Title in CERT,Team Captain Organization* Phone Number* (C)971-254-7348, (H)503-699-5250 Email* oswegoron@mac.com Address* Street Address 59 Condolea Terrace Address Line 2 aty State/Rovince/Region Lake Oswego OR R>stal/Zip Code Country 97035 USA Name of Project* Emergency and Medical Equipment Requested Grant $ 3,609.00 Amount* Neighborhood NOT APPLICABLE Association* Have you previously No applied for a grant?* Section 2: Project Description, Budget, and Location Description:* dearly describe your project in as rruch detail as possible.For neighborhood signs,please include the proposed sign design,a site plan and photo(s)as attachments to the application.A supplerrental street tree application is required for projects involving street trees. Equipment and Medical Supplies to serve our community in a minor or major event, such as loss of electricity during The Big One and the aftermath. See attached doc with entire project description. Project proposal was reviewed with and requested for approval by David Kainoa. NOTE: Condolea is a separate, stand-alone HOA, as acknowledged by Mr. Kainoa. Description CONDOLEA Owners Association_NEP Grant Attachments 46.84KB Application 2020.docx Nbx 25rrb Budget:* Outline in as much detail as possible,and how your requested funds would be used.Rease note that neighborhood parties,picnics,and other social events are generally limited to$300.If you are purchasing more than$5,000 in goods or services from a single vendor/contractor,copes of your bids are required to be submitted as attachrrents with the application.See program guide section"Steps in Developing a Reject"item 6. See attached file,created with input from David Kainoa. $3609 is being requested. Budget Attachments Team Captain Supply List(2020-2021)_Condolea 22.08KB Owners Association.xlsx Max 25mb PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. I F UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED,APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CIT✓S CAPITAL IMPROVEMENT PLAN. Location:* Rease include the project address in the written description.If proposing a physical irrproverrent a nap,photo,and rough site plan of the location is required to be submitted as an attachment below. Condolea Owners Association 45 Monroe Parkway Lake Oswego, OR 97035-1008 Location Max 25rrb Attachments Section 3: Criteria Please provide a narrative describing how your project meets the criteria listed below. You can use the space provided, or submit a more detailed narrative using the narrative attachments upload button below. 1. The project will provide a public benefit to the Lake Oswego community. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 2. The project has neighborhood/community support and committed volunteers for implementation. 3. Responsibility: (It is the applicant's responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. 8. Neighborhood parties, picnics and other social events are limited to$300 in grant funds. 9. The project can be completed and expenses incurred by June 30,2021,the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 9,2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects,qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable,describe matching funds or in-kind contributions. 12. If application is for emergency supplies, please download and complete the "team captain supply list"excel sheet(available here). Narrative* The Condolea Emergency Response Team(CERT) in our condominium community, Condolea, is submitting a grant proposal to the 2020-2021 Lake Oswego Neighborhood Enhancement Program. We are a 10-acre, 56 building owner-occupied condominium community located at the intersection of SW McNary Parkway and Monroe Parkway. Our HOA of approximately 120 residents is a 55+and older community members. Some have mobility or other health issues. We have had an active CERT since 2018. Most recently we have expanded our work to emphasize individual residents' preparation for a minor or major'event,'with"The Big One"as an example.We are also recruiting additional residents to take L.O. CERT training.We have surveyed our residents for skill sets and tools(i.e. medical expertise, pickaxe/chainsaw).We also have an internal communications system with walkie-talkies and we practice quarterly to ensure protocols are maintained. To educate our residents we have assembled, in 2020,what we call'The Red Book'.We distribute The Red Book to every resident(it remains with the unit)and ensure new residents confirm receipt and review it when they move to Condolea.This book includes information from many sources for individual preparedness, but mostly a highlight-reel from Prep LO publications(i.e. how to turn off water/gas(and when not to),dealing with pets).At our monthly Board meetings,we give a progress report on our work and offer a safety and preparedness tip to our residents through monthly newsletters—we also plan on having community meetings once COVID-19 warnings are rescinded. Despite our efforts of preparedness,we remain concerned with access to emergency services during an event, especially since our CERT graduates were told our forested hillside location would make us isolated and difficult to receive help. Recently, our Board of Directors approved some funds to purchase equipment and medical supplies.This effort is led by residents who have graduated the Lake Oswego Community Emergency Response Team (CERT)classes. Along our way to greater preparedness we wanted to find an expert who would critique our ideas for equipment and medical supplies before we solidified our list; our search led us to David Kainoa of the Lake Forest neighborhood and Prep LO. David generously met with us, introducing our CERT grads to a water filtering system we would not have found otherwise and communication radios which can be tuned to a nearby fire station. In reading the online Neighborhood Enhancement Program we see the neighboring Oswego Summit community applied for a grant in 2019.We believe our Condolea Condominiums is leveraging best practices of other condo-complexes in Lake Oswego, mirroring in some ways the preparations these communities are engaged in. Our Board of Directors supports our committee's submission of the Neighborhood Enhancement Program grant request. Narrative CONDOLEA Owners Association_NEP Grant Attachments 46.84KB Application 2020.docx Max 25rrb Section 4: Prerequisites All Items are required to be met prior to submittal. Please check off the items that have been satisfied.* rJ A designated project coordinator has been assigned. rJ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review 17 A letter of support from the City-recognized neighborhood association has been submitted with the application. ✓ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ✓ Where applicable,contractor/vendor bids have been obtained to support requested funds. ✓ If proposing physical improvements, a site plan, map, and photographs have been included. ✓ If proposals involve street trees, a supplemental street tree application has been included. NEP Coordinator* NEP grant proposal for emergency supplies 131KB Correspondence Condolea Owners Association.msg Neighborhood NPA Request of Support-MT PARK HOA.msg 162.5KB Association Letter of Support* Section 5: Submittal Check List Please check off all items below that have been included as part of your application submittal.All documents should be reproducible on 8-1/2"x 11"paper. Incomplete applications will not be considered.* 17 Completed Application (including the narrative addressing the criteria) rJ Letter of support for the project from the City-recognized neighborhood association. fJ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ✓ Contractor/vendor bids where applicable. ✓ For Physical Improvements: Map and Site Plan showing existing features(vegetation,structures, etc.)and proposed improvements ✓ For Physical Improvements: Photos showing existing site. ✓ For Street Trees: Supplemental Street Tree Application Questions?Contact the Planning Department at 503-697-6524 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, October 16, 2020, by 5:00 pm. Introduction to Condolea Condominiums, September 2020 The Condolea Emergency Response Team (CERT) in our city recognized condominium community, Condolea Owners Association (COA), is submitting a grant proposal to the 2020-2021 Lake Oswego Neighborhood Enhancement Program. We are a 10-acre, 56 building owner-occupied condominium community located at the intersection of SW McNary Parkway and Monroe Parkway. Our HOA of approximately 120 residents is a 55+ and older community members. Some have mobility or other health. We have had an active CERT since 2018. Most recently we have expanded our work to emphasize individual residents' preparation for a minor or major 'event,' with "The Big One" as an example. We are also recruiting additional residents to take L.O. CERT training. We have surveyed our residents for skill sets and tools (i.e. medical expertise, pickaxe/chainsaw). We also have an internal communications system with walkie-talkies and we practice quarterly to ensure protocols are maintained. To educate our residents we have assembled, in 2020, what we call 'The Red Book'. We distribute The Red Book to every resident (it remains with the unit) and ensure new residents confirm receipt and review it when they move to Condolea. This book includes information from many sources for individual preparedness, but mostly a highlight-reel from Prep LO publications (i.e. how to turn off water/gas (and when not to), dealing with pets). At our monthly Board meetings, we give a progress report on our work and offer a safety and preparedness tip to our residents through monthly newsletters—we also plan on having community meetings once COVID-19 warnings are rescinded. Despite our efforts of preparedness, we remain concerned with access to emergency services during an event, especially since our CERT graduates were told our forested hillside location would make us isolated and difficult to receive help. Recently, our Board of Directors approved some funds to purchase equipment and medical supplies. This effort is led by residents who have graduated the Lake Oswego Community Emergency Response Team (CERT) classes. Along our way to greater preparedness we wanted to find an expert who would critique our ideas for equipment and medical supplies before we solidified our list; our search led us to David Kainoa of the Lake Forest neighborhood and Prep LO. David generously met with us, introducing our CERT grads to a water filtering system we would not have found otherwise and communication radios which can be tuned to a nearby fire station. In reading the online Neighborhood Enhancement Program we see the neighboring Oswego Summit community applied for a grant in 2019. We believe our Condolea Condominiums is leveraging best practices of other condo-complexes in Lake Oswego, mirroring in some ways the preparations these communities are engaged in. Our Board of Directors supports our committee's submission of the Neighborhood Enhancement Program grant request. Neighborhood Enhancement Program 2020-2021 Grant Application Section 1: Application Summary and Contact Information ORGANIZATION: Condolea Emergency Response Team NAME OF PROJECT: Emergency and Medical Equipment REQUESTED GRANT AMOUNT: $3609 NEIGHBORHOOD ASSOCATION: Condolea Owners Association Have you previously applied for a grant? If yes,year(s) requested. No PROJECT COORDINATOR: Ron Smith TITLE IN ORGANIZATION: CERT,Team Captain ADDRESS: (Ron Smith) 59 Condolea Terrace, Lake Oswego, OR 97035 (HOA)45 Condolea Drive, Lake Oswego, OR 97035 PHONE: (h) 503-699-5250, (c) 971-254-7348 EMAIL: oswegoron@mac.com Section 2: Project Description, Budget and Location if Applicable Description: Equipment and Medical Supplies to serve our community in a minor or major event, such as loss of electricity during The Big One and the aftermath. Budget: We want to use grant monies for some of the Team Lead supplies listed in the NEP documents: see attached file. Team Captain Supply List(2020-20. Total Grant Request : -$3609 Storage Location: Our community cache of equipment and medical supplies will be housed in locked general equipment sheds (our HOA expense) in the center of our property, providing best access given a possible collapse of our residences. Section 3: Criteria 1. This project will provide benefit to our residents during a minor or major event. Medical supplies, water, and a shelter for triage will be available, staffed by Community Emergency Response Team (CERT) graduates as well by neighbors trained to give immediate first aid care. 2. See attached letter of support from the Condolea Board of Directors and a description of our project volunteers. 3. Responsibility for completing the coordination of purchasing supplies and organizing the delivery of any first aid class is that of the Condolea CERT Committee, Ron Smith, Lead. 4. No request for physical improvements. 5. This project requires no ongoing maintenance. 6. This project is not in support of any annual expenses. 7. This project funds the shared resources of a community water filtration system, a central triage shelter, and medical supplies for use by CERT trained residents, those who have medical experience for an event affecting our residents. 8. This project is not to fund a social event. 9. Yes, this project can be completed by June 2021. 10. Our community has not requested, been awarded, nor previously completed a NEP grant project. 11/12. We do not have a matching funds source, although our Board supports our work with a one-time capital expenditure for 2020 and some for 2021 for the purchase of some additional equipment and supplies, excluding anything provided by NEP funding. Addendum to Condolea Condominium NEP Grant Proposal We appreciate the opportunity to add this information. • The Condolea Responsible Managing Individual -TEAM CAPTRAIN/LEAD (RMI), regarding the management of our emergency supplies, is Ron Smith. In addition, 7 members of our CERT Committee will also have access. 5 members are Community Emergency Response Team (CERT) graduates. The other 2 are signed up for the next sessions, when they are available. We will also encourage others to take the CERT class. • We will develop an agreement to be signed by our emergency key stakeholders, ensuring when any of us leave the community their key access to the storage area is surrendered. Another safety measure is to re-key the lock when our group changes. • The RMI and all CERT graduates will inspect the supplies in the spring of each year as part of our annual property walkthrough. • In our regular monthly meetings and via our community email newsletter our residents will be notified of the emergency supplies and other emergency information, for example the Prep LO website. We also have an online repository of information from Prep LO, FEMA, and the Red Cross. McCaleb, Iris From: kewiki808@gmail.com Sent: Wednesday, October 14, 2020 4:07 PM To: neighborhoods@lakeoswego.city Cc: 'Ron Smith'; 'Philip Shipkey' Subject: NEP grant proposal for emergency supplies Condolea Owners Association Attachments: Condolea Team Captain Supply List (2020-2021).xlsx I have gone over the requirements for the NEP grant with Ron Smith. I recommend that this proposal be fully approved. David Kainoa LO-CERT Coordinator (808) 228-0123 1 of 1 Team Captain Supply Kits Select your Neighborhood Association Condoles Owners Association affila_ Enter total number of emergency response team members>>> 7 Item Price I Qty Total Price Total Qty Authorized Qty Requesting Total Price Roll Stretcher $32.00 1 $32.00 1 1 $3211htto://amzn.to/2087aTa Triage Tape-Red/Green/Yellow/Black $36.00 1 $36.00 1 1 $36. httos://www.amazon.com/Crime-Scene-CSI-TRIAGE-Triage- 50-Person Trauma First Aid Kit $245.97 1 $245.97 1 1 $245.97 htto://www.sosoroducts.com/50-Person-Duffle-Bag-First-Aid-Kit-o/3550.htm Glow Sticks(Multi-Color 12 pack) $17.85 2 $35.70 2 2 $35.70 htto://amzn.to/2avCxbl 100'Paracord $11.00 1 $11.00 1 1 $11.00 htto://amzn.to/208oTit 64'Utility Rope $28.99 1 $28.99 1 1 $28.99 httos://www.amazon.com/Climbing-Diameter-Outdoor-Accessories- 10LB ABC Dry Chemical Fire Extinguisher $72.90 5 $364.50 5 5 $364.50 htto://amzn.to/2as2ixh Pyle Megaphone 50 Watts $56.21 1 $56.21 1 1 $5 httos://www.amazon.com/Pvle-Megaphone-Speaker-Bullhorn- 10X10 Easy Up Tents $133.73 1 $133.73 1 1 $13 httos://www.amazon.com/Z-UP-Instant-Shelter- 3M 8210V Particulate Respirator(10-pk) $40.63 1 $40.63 1 1 $40. httos://www.amazon.com/3M-Particulate-Respirator-Resoiratorv- 4 in 1 tool $17.99 5 $89.95 5 5 $89.95 httos://www.amazon.com/Emergencv-Earthauakes-Hurricanes-Disasters- Waterproof Notebook(10 pack) $17.48 1 $17.48 1 1 $17.48 httos://www.amazon.com/CUGBO-Waterproof-All-Weather-Activities- Lumber marking crayons(12 pack) $10.88 1 $10.88 1 1 $10.88 httos://www.amazon.com/Dixon-49400-Marking-Cravons-12- Resettable combination locks $12.36 1 $12.36 1 1 $12.36 httos://www.amazon.com/Master-Lock-175D-Combination-Padlock/do/B00004SQLH Safety googles(12 pack) $30.51 1 $30.51 1 1 $30.51 httos://www.amazon.com/AmazonBasics-Anti-Fog-Shooting-Glasses-12- Green hard hats(16 pack) $88.29 1 $88.29 1 1 $88.29 httos://www.amazon.com/MSA-454621-Skulleard-Susoension- LifeStraw Mission $129.63 4 $518.52 4 4 $518.52 httos://www.amazon.com/LifeStraw-Purification-Gravity-Fed-Emergencv- Jobsite Box(includes$79 delivery fee) $498.00 1 $498.00 1 1 $498.00 httos://www.homedeoot.com/o/RIDGID-60-in-0-Drawer-Universal-Storage-Too-Chest- Work gloves $27.37ri 7 7 $191.59 httos://www.amazon.com/Custom-Leathercraft-2046B-Gardening- Hooded waterproof rain ponchos $19.99 7 7 $139 httos://www.amazon.com/Disposable-Lightweight-Waterproof-Sightseeing_ Nitrile Disposable Gloves(100 ct) $11.98 2 2 $2 httos://www.amazon.com/Safeguard-Nitrile-Disposable-Gloves- Nitrile Disposable Gloves(Case) $66.99 0 0 $0. htto://amzn.to/2aEWncv Headlamp 10000 Lumen Flashlight $22.88 7 7 $160.16 httos://www.amazon.com/Brightest-Headlamo-10000-Lumen- BaoFeng UV-82L Two Way Radio $31.32 7 7 $219.24 htto://amzn.to/2aF63Mc BaoFeng UV-82 BL-8 AAA Battery Pack $15.69 7 7 $109.83 htto://amzn.to/2oY7gBP FCC GMRS License $70.00 7 7 $490.00 httos://aoos.fcc.gov/coresWeb/regEntitvTvoe.do Subtotal $3,585.43 The total number of kits authorized is based on the number of households in your neighborhood 1 Shipping $24.00 The total number of kits authorized to purchase is based on the number of team members(1 kit per each 5+person team) 1 Grand Total $3,609.43 Section 1 : Application Summary and Contact Information Organization* Evergreen Neighborhood Association Project Tom Newton Coordinator* Title in Co-Chair Organization* Phone Number* 503-708-1218 Email* tomneWcon@comcast.net Address* Street Address 642 Evergreen Rd Address Line 2 aty State/Rovince/Region Lake Oswego OR Rbstal/Zip Code Country 97034 United States Name of Project* Evergreen Neighborhood Association Website Requested Grant $ 535.00 Amount* Neighborhood Evergreen Association* Have you previously Yes applied for a grant?* Years Requested* 2017: ENA received$10,000 to purchase"Origami"sculpture as part of LO's Gallery Without Walls program. 2016: ENA received$300 for neighborhood outreach/social events. 2015: ENA received$300 for neighborhood outreach/ social events. 2014: ENA could not accept partial funding of landscaping project. 2011: ENA received grant to plant two street trees on Evergreen Rd. 2009: ENA received grant to install entry sign at 10th/Evergreen Section 2: Project Description, Budget, and Location Description:* dearly describe your project in as rruch detail as possible.For neighborhood signs,please include the proposed sign design,a site plan and photo(s)as attachments to the application.A supplemental street tree application is required for projects involving street trees. The Evergreen Neighborhood Association has an old,outdated website hosted on Google. (https://sites.google.com/site/evergreenneighborhood/) The site is difficult to manage-it takes multiple steps to make the simplest edits. Google has informed the Association that it is ending support of the platform currently hosting our website. The association would like to upgrade our website to better serve our community. Our current list of neighborhood contacts is approximately 300 households, and we believe that with an interactive website,we can increase participation. We have located a web designer willing to build a design and framework that would allow the association to self manage the website. The new website will be more attractive and user friendly due to the features in a more advanced website platform.The ability to identify and access content will be much easier for residents.The new website will also be more compatible for use with smartphones. The content from the existing website will be restored in the new website. Description Max 25rrb Attachments Budget:* Outline in as rruch detail as possible,and how your requested funds would be used.Rease note that neighborhood parties,picnics,and other social events are generally limited to$300.If you are purchasing more than$5,000 in goods or services from a single vendor/contractor,copies of your bids are required to be submitted as attachments with the application.See program guide section"Steps in Developing a Project"item 6. The budget is$535.00. $500 for the web designer.$35 for domain name registration. Budget Attachments Estimate-CIWD-Web-Design_Evergreen 375.74KB Neighborhood_9-12-20.pdf Max 25nb PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED,APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY'S CAPITAL IMPROVEMENT PLAN. Location:* Rease include the project address in the written description.If proposing a physical improvement a map,photo,and rough site plan of the location is required to be submitted as an attachment below. The Internet Location Max 25nib Attachments Section 3: Criteria Please provide a narrative describing how your project meets the criteria listed below. You can use the space provided, or submit a more detailed narrative using the narrative attachments upload button below. 1. The project will provide a public benefit to the Lake Oswego community. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 2. The project has neighborhood/community support and committed volunteers for implementation. 3. Responsibility: (It is the applicant's responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. 8. Neighborhood parties, picnics and other social events are limited to$300 in grant funds. 9. The project can be completed and expenses incurred by June 30,2021,the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 9,2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects,qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable,describe matching funds or in-kind contributions. 12. If application is for emergency supplies, please download and complete the "team captain supply list"excel sheet(available here). Narrative* 1)This project will benefit all of the citizens in the Evergreen Neighborhood by improving the association's ability to communicate important community information, provide a forum for discussion, share board activities, etc.The Evergreen Neighborhood Association Board offered unanimous support for a new website. 2)The project committee includes co-chairs Tom Newton and Diane Grover as well as board members Elisha Joyce and David Hawley. Both Tom and Elisha have website experience. ENA held its annual membership meeting on October 13.The website grant proposal was discussed and the members voted unanimously in favor of the upgrade proposal. 3)Once the grant is approved the website designer will immediately begin construction of the new site. Once complete, Board members will be donating their expertise and services to complete the project.As we develop the site,we will encourage more neighbors to offer suggestions for the site,thus increasing participation. 4) NA 5) Maintaining the site will be a part of the normal communication activity of the ENA. 6)Ongoing expenses such as monthly domain hosting will be paid for by ENA. Future enhancements will be paid by the association as well.At our October 13 meeting,we received a total of$150 in pledges to help fund ongoing expenses and future upgrades. 7) NA 8) NA 9)Completion of the project will take approximately 60 days from receipt of funds, and will be completed before April 2021. 10)2017: ENA received$10,000 to purchase"Origami"sculpture as part of LO's Gallery Without Walls program. 2016: ENA received$300 for neighborhood outreach/social events. 2015: ENA received$300 for neighborhood outreach/social events.2014: ENA could not accept partial funding of landscaping project. 2011: ENA received grant to plant two street trees on Evergreen Rd.2009: ENA received grant to install entry sign at 10th/Evergreen 11) Board members will be donating their expertise and services to complete the project. Some Board members have also offered financial support if needed. 12) NA Narrative Nbx 25rrb Attachments Section 4: Prerequisites All Items are required to be met prior to submittal. Please check off the items that have been satisfied.* 17 A designated project coordinator has been assigned. ✓ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review 17 A letter of support from the City-recognized neighborhood association has been submitted with the application. ✓ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. 17 Where applicable,contractor/vendor bids have been obtained to support requested funds. ✓ If proposing physical improvements, a site plan, map, and photographs have been included. r If proposals involve street trees, a supplemental street tree application has been included. Neighborhood ENA Website Grant Letter of Support.pdf 18.69KB Association Letter of Support* Section 5: Submittal Check List Please check off all items below that have been included as part of your application submittal.All documents should be reproducible on 8-1/2"x 11"paper. Incomplete applications will not be considered.* 17 Completed Application (including the narrative addressing the criteria) rJ Letter of support for the project from the City-recognized neighborhood association. fJ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. rJ Contractor/vendor bids where applicable. ✓ For Physical Improvements: Map and Site Plan showing existing features(vegetation,structures, etc.)and proposed improvements ✓ For Physical Improvements: Photos showing existing site. ✓ For Street Trees: Supplemental Street Tree Application Questions?Contact the Planning Department at 503-697-6524 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, October 16, 2020, by 5:00 pm. reir) ESTIMATE Consistent Image Web Design 12042 SE Sunnyside Road#497,Clackamas,Oregon 97015 Tel: (503)760-2727 I Email: kelli@consistentimage.com www.consistentimage.com Estimate for Web Services Sept 12, 2020 Organization: Evergreen Neighborhood Association Contacts: Tom Newton Web Project Description: • Set up the 3rd party hosting server to host the new ENA WordPress website(hosting billed through 3rd party separately and not included in this estimate; $8/month billed annually for first year). • Design and set up a homepage for the Evergreen Neighborhood Association. • Design and build a coordinating subpage template for ENA to use for the other subpages. • Train ENA on how to transition content over to the new site and subpages using WordPress. (approx. 60 to 90 min) • Photos provided by client and/or we can use stock photo sources. Photos, graphics and layout will be web-optimized for faster download, mobile devices and improved SEO. • Home page and subpage template will be tested and compatible on Mac&PC, and in different web browsers. • Site will be mobile responsive and shift the layout based on the size/width of the device. (Google preferred). • Site will be served under free SSL secure certificate provided by host. (Google preferred, increased trust&security). WordPress Content Management: • WordPress- Easily maintain the web content via the admin area from any computer with an internet connection. • Add/Edit text, products, photos, update news/events, upload and link to Pdf/Word files and forms&more. • Secure, password-protected login to access your admin pages. • No software needed;just an internet connection and web browser. Web Hosting: • We will set-up and configure 3rd-party website hosting optimized for WordPress that includes free SSL. • Web hosting costs are billed directly through the host and are notinciudedin this estimate (approx. $8 per mo) Cost Estimate: • Evergreen Neighborhood Association-Migration &Template Web Project $ 500 Billing &Timeline: • 1/2 down with signed estimate to initiate project. Also see"Getting started checklist"for what's needed to start. • Initial setup and design provided within 1 week from time of initiation and all items from checklist. • Subpage template finished 1 week from approval of home design. • Approval and final 1/2 payment due. • Training and hand-off. Consistent Image Web Design I www.consistentimaae.com 1503-760-2727 I kelli@consistentimage.com Page: 1 red:7J ESTIMATE Consistent Image Web Design 12042 SE Sunnyside Road#497,Clackamas,Oregon 97015 Tel: (503)760-2727 I Email: kelli@consistentimage.com www.consistentimage.com Project Initiation By my signature, I accept all details listed in this comprehensive proposal and agree to pay the amount estimated for web design and production costs. Costs will not exceed the amount auoted unless the proiect goes above and beyond the reasonable scope of the oriainal estimate, in which case you will be notified for prior approval. Any extra time will be billed at $75 per hour. Signature Date To initiate your project, please send a signed copy of this agreement with the down payment to Consistent Image Web Design at 12042 SE Sunnyside Road #497, Portland, OR 97015. We also accept PayPal payments and Venmo. THINGS TO NOTE: -As long as the new design is being used at your domain,a small link at the bottom noting consistent image as the developer is included. - Estimate is good for 60 days.After that period,we will review the proposal and make any adjustments to timeline and/or price quoted. Checklist for Beginning Project: ❑ Signed copy of the agreement&1/2 down payment I will send you an invoice for the first 1/2 payment. ❑ Photos/ Graphics, Logo, Branding Specs(colors,etc) (digital photos and files)— Photos of Lake Oswego and neighborhood; logo, preferred colors ❑ Domain Name info Godaddy login for the new domain name registration. ❑ Hosting CC Information I will send you a credit card form to fill out for the hosting. ❑ Google Gmail login -account login user and pass(used for site analytics, search engine optimization SEO and other free google services) We will need access to the same gmail and google analytics account from the current site during development and for hosting signup. We will use this to re-submit the site map and make sure your Google listing is set up well. Consistent Image Web Design I www.consistentimaae.com 1503-760-2727 I kelli@consistentimage.com Page: 2 Soeirreeft 71,e,viisoilemod ,ikdoeiatiopt 4a%¢e Oave94, OR October 13, 2020 NEP Coordinator City of LO Planning Dept. Re: Neighborhood Enhancement Grant for Evergreen Neighborhood Assn. (ENA) The ENA Board presented a plan to upgrade the Association's website during our October 13th Annual Meeting. The discussion included an explanation that the current platform will not be supported any longer by Google. The goal is to replace the existing website with an upgraded version that would be more user friendly and feature rich. Following the presentation, the ENA meeting participants unanimously approved a motion to submit a neighborhood enhancement grant application for the enhancement of the website and to incur the necessary maintenance expenses. A group of volunteer board members will provide the work to guide the creation of the new site and to manage content. Diana Boom, Secretary Evergreen Neighborhood Assn. Section 1 : Application Summary and Contact Information Organization* First Addition/Forest Hills Neighborhood Association Project David Rudawitz Coordinator* Title in Emergency Managment Coordinator/Board Member/Co-Secretary Organization* Phone Number* 503-887-1144 Email* rudawitzd@acm.org Address* Street Address 887 6th Street Address Line 2 aty State/Rovince/Region Lake Oswego OR R>stal/Zip Code Country 97034 US Name of Project* Emergency Preparedness Program Enhancement Requested Grant $ 8,106.54 Amount* Neighborhood First Addition Neighbors/Forest Hill Association* Have you previously Yes applied for a grant?* Years Requested* 2008, 2010/2011, 2011/2012, 2012/2013, 2014-2015,2015-2016, 2016-2017, 2018-2019,2019-2020 Section 2: Project Description, Budget, and Location Description:* dearly describe your project in as rruch detail as possible.For neighborhood signs,please include the proposed sign design,a site plan and photo(s)as attachments to the application.A supplemental street tree application is required for projects involving street trees. This project is intended to extend the capabilities of FANFH to respond to a local disaster and develop our capability to prepare as a community and individuals.This grant request includes jobsite storage containers for the three strategic locations in the neighborhood to store the equipment and supplies obtained in the 2019 NEP grant cycle along with the additional CERT equipment requested in this grant.The FANFH emergency preparedness program is the sponsor of the soon to be developed CERT team(s)for FANFH. Initial CERT training that had been scheduled for CY2020 was cancelled by LOFD due to the COVID-19 pandemic and is expected to resume in 2021. Description Max 25mb Attachments Budget:* Outline in as rruch detail as possible,and how your requested funds would be used.Rease note that neighborhood parties,picnics,and other social events are generally limited to$300.If you are purchasing more than$5,000 in goods or services from a single vendor/contractor,copes of your bids are required to be submitted as attachments with the application.See program guide section"Steps in Developing a Roject"item 6. Team Captain List Items$7,675.11 Security Chain 3/8in steel$3.97/ft from Home depot.Three 10 foot sections to secure the jobsite boxes $119.10 WaterStorageCube Premium Collapsible Water Container Bag, $143.28 100' Paracord(additional to Team Captain list per direction of PrepLO)$99.00 Resetable combination lock(from Captain's List)to secure jobsite box chain to avoid theft$37.08 AA Batteries$32.97 Grand Total$8,106.54 Budget Attachments NEP Grant 2020-21 Cost estimate.pdf 86.83KB FANFH Team Captain Supply List(2020-2021).pdf 97.96KB Max 25mb PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. I F UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED,APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CIT✓S CAPITAL IMPROVEMENT PLAN. Location: * Rease include the project address in the written description.If proposing a physical improvement a nap,photo,and rough site plan of the location is required to be submitted as an attachment below. Not applicable Location Max 25rrb Attachments Section 3: Criteria Please provide a narrative describing how your project meets the criteria listed below. You can use the space provided, or submit a more detailed narrative using the narrative attachments upload button below. 1. The project will provide a public benefit to the Lake Oswego community. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 2. The project has neighborhood/community support and committed volunteers for implementation. 3. Responsibility: (It is the applicant's responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. 8. Neighborhood parties, picnics and other social events are limited to$300 in grant funds. 9. The project can be completed and expenses incurred by June 30,2021,the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 9,2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects,qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable,describe matching funds or in-kind contributions. 12. If application is for emergency supplies, please download and complete the "team captain supply list"excel sheet(available here). Narrative* This project is intended to improve the emergency preparedness of the residents in FANFH which improves quality of life and provides neighborhood resilience.All individuals involved in the planning and development of the FANFH emergency preparedness program will be residents of the FANFH neighborhood. Success of this program is tied to the direct involvement of the residents of FANFH whom will be the beneficiaries of the program's benefits. The FANFH emergency preparedness program is the sponsor of the soon to be developed CERT team(s)for FANFH. Initial CERT training that had been scheduled for CY2020 was cancelled by LOFD due to the COVID- 19 pandemic and is expected to resume in 2021. Narrative Max 25rrb Attachments Section 4: Prerequisites All Items are required to be met prior to submittal. Please check off the items that have been satisfied.* rJ A designated project coordinator has been assigned. rJ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review 17 A letter of support from the City-recognized neighborhood association has been submitted with the application. rJ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. 17 Where applicable,contractor/vendor bids have been obtained to support requested funds. 17 If proposing physical improvements, a site plan, map, and photographs have been included. rJ If proposals involve street trees, a supplemental street tree application has been included. NEP Coordinator PrepLO Approval.pdf 576.55KB Correspondence* Neighborhood Re_FANFH Coordinating Committee Approval for Association Letter of 24.8KB NEP 2020-21 Grant Proposal.pdf Support* Section 5: Submittal Check List Please check off all items below that have been included as part of your application submittal.All documents should be reproducible on 8-1/2"x 11"paper. Incomplete applications will not be considered.* 17 Completed Application (including the narrative addressing the criteria) rJ Letter of support for the project from the City-recognized neighborhood association. fJ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ✓ Contractor/vendor bids where applicable. ✓ For Physical Improvements: Map and Site Plan showing existing features(vegetation,structures, etc.)and proposed improvements ✓ For Physical Improvements: Photos showing existing site. ✓ For Street Trees: Supplemental Street Tree Application Questions?Contact the Planning Department at 503-697-6524 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, October 16, 2020, by 5:00 pm. First Addition/Forest Hills Neighborhood NEP Grant 2020-21 Cost Estimate Item Description No Cost Each Qty Estimate 1 Team Captain List Items $7,675.11 1 $7,675.11 2 Security Chain 3/8in steel$3.97/ft from Home depot.Three 10 foot sections to secure the jobsite boxes $ 3.97 30 $ 119.10 WaterStorageCube Premium Collapsible Water Container Bag,Amazon.com,$11.94 pack of 4,three sets of four 3 packages $ 11.94 12 $ 143.28 https://www.amazon.com/dp/B07M MMC5T1/?coliid=135LVMZ4W KS31F&colid=1H EAVEW E1A96G&psc=1&ref_ =Iv_ov_lig_dp_it 4 100'Paracord (additional to Team Captain list per direction of PrepLO) $ 11.00 9 $ 99.00 5 Resetable combination lock(from Captain's List)to secure jobsite box chain to avoid theft $ 12.36 3 $ 37.08 AA Batteries (https://www.amazon.com/AmazonBasics-Performance-Alkaline-Batteries- Count/dp/BOOLH3DMUO/ref=sr_1_1_sspa?crid=3GYA9FOPSB2L7&dchild=1&keywords=aaa+batteries+12+pack& 6 qid=1601421440&s=hi&sprefix=as%2Ctools%2C404&sr=1-1- $ 10.99 3 $ 32.97 spons&psc=1&spLa=ZW5jcnlwdGVkUXVhbGImaWVyPUEzREdVTIl0005FWk82JmVuY3J5cHRIZEIkPUEwMDcwOTly MThYQVdOQIBlODE4NiZIbmNyeXBOZWRBZEIkPUExMDE0MzY2M1cwVzU5QUdNTOJLNyZ3aWRnZXROYW11PXNw X2F0ZiZhY3Rpb249Y2xpY2tSZWRpcmVjdCZkb05vdExvZONsaWNrPXRydWU=) Grand Total $8,106.54 Team Captain Supply Kits Select your Neighborhood Association First Addition-Forest Hills Enter total number of emergency response team members>>> 30 IVA Price Qty Total Price Total Qty Authorized Qty Requesting Total Price Roll Stretcher $32.00 1 $32.00 3 3 $96.00 Triage Tape-Red/Green/Yellow/Black $36.00 1 $36.00 3 0 $0.00 50-Person Trauma First Aid Kit $245.97 1 $245.97 3 3 $737.91 Glow Sticks(Multi-Color 12 pack) $17.85 2 $35.70 6 6 $107.10 100'Paracord $11.00 1 $11.00 3 3 $33.00 64'Utility Rope $28.99 1 $28.99 3 3 $86.97 10LB ABC Dry Chemical Fire Extinguisher $72.90 5 $364.50 15 $0.00 Pyle Megaphone 50 Watts $56.21 1 $56.21 3 0 $0.00 10X10 Easy Up Tents $133.73 1 $133.73 3 0 $0.00 3M 8210V Particulate Respirator(10-pk) $40.63 3 $121.89 9 9 $365.67 4 in 1 tool $17.99 5 $89.95 15 15 $269.85 Waterproof Notebook(10 pack) $17.48 1 $17.48 3 0 $0.00 Lumber marking crayons(12 pack) $10.88 1 $10.88 3 0 $0.00 Resettable combination locks $12.36 1 $12.36 3 3 $37.08 Safety googles(12 pack) $30.51 3 $91.53 9 3 $91.53 Green hard hats(16 pack) $88.29 2 $176.58 6 2 $176.58 LifeStraw Mission $129.63 4 $518.52 12 6 $777.78 Jobsite Box(includes$79 delivery fee) $498.00 1 $498.00 3 3 $1,494.00 Work gloves $27.37 . 30 30 $821.10 Hooded waterproof rain ponchos $19.99 30 $0.00 Nitrile Disposable Gloves(100 ct) $11.98 0 $0.00 Nitrile Disposable Gloves(Case) $66.99 1 1 $66.99 Headlamp 10000 Lumen Flashlight $22.88 30 30 $686.40 BaoFeng UV-82L Two Way Radio $31.32 30 15 $469.80 BaoFeng UV-82 BL-8 AAA Battery Pack $15.69 30 15 $235.35 FCC GMRS License $70.00 30 15 $1,050.00 Subtotal $7,603.11 The total number of kits authorized is based on the number of households in your neighborhood 3 Shipping $72.00 The total number of kits authorized to purchase is based on the number of team members(1 kit per each 5+person team) 3 Grand Total $7,675.11 Website http://amzn.to/2p87aTa Tape/dp/BOOAIJADYG/ref=sr 1 1?s=hi&ie=UTF8&aid=1524853513&sr=1- http://www.sosprod u cts.co m/50-Person-Duffle-Bag-F i rst-Aid-Kit-p/3550.htm http://a mzn.to/2avCxb I http://a mzn.to/2 p8pTit Strength/dp/B06XWSYBGW/ref=sr 1 1?s=sporting- http://amzn.to/2as2ixh Built/dp/BOONCPG5V8/ref=sr 1 9?hvadid=323316994262&hvdev=c&hvlocphv=9032835 Canopv/dp/B07M93VS8Z/ref=sr 1 5?keywords=E- Protection/dp/B008MCV1HY/ref=sr 1 9?keywords=%E2%80%A2+3M+8210+N95+Respir Emergencies/dp/B00OC2BFME/ref=sr 1 4?keywords=4+in+1+tool+%28Non+sparking+ga Recording/dp/B07DVM4QG3/ref=sr 1 7?keywords=All-Weather+Notebooks+3- Pack/dp/B008MVYJTW/ref=sr 1 3?keywords=Lumber+marking+cravons+12- https://www.a mazon.com/Master-Lock-175D-Combination-Pad lock/dp/B00004SQLH Count/dp/B07DPX9D92/ref=sr 1 7?keywords=safety+goggles+12- Standard/dp/BOOH241MEA/ref=sr 1 5?keywords=Green+hard+hats+bulk&aid=1583793 Preparedness/dp/BOOXWAP2W6/ref=sr 1 5?dchild=1&keywords=lifestraw+mission&aid 60R-OS/207058098 Landscaping/dp/B003NU769C/ref=sr 1 10?crid=2MNUPESNAJ14G&keywords=work+glo KeepDrv/dp/B078RQ6GKL/ref=sr 1 9?crid=DG9SPOHEH71E&dchild=1&keywords=rain% Dispenser/dp/B014TFXDTQ/ref=sr 1 2?s=home- http://amzn.to/2a EW Dcv flashlight/dp/B07L1V64GC/ref=sr 1 8?keywords=%E2%80%A2+Headlamps&aid=158379 http://amzn.to/2aF63Mc http://a mzn.to/2 pY7g B P https://apps.fcc.gov/coresWeb/regEntitvTvpe.do To: City of Lake Oswego NEP Grant review Committee, The Prep LO Grant Review Committee APPROVES the following request for items that fall under the Emergency Preparedness topic. • 202❑-2021 NEP application from the FAN/FH Neighborhood Association We reviewed the application and agreed that it meets the key grant criteria and follows the precedent set by past grant awards. The committee feels that the organization has a valid plan, a strong organization and a dedicated leadership team in place and we support their requested items and recommend your approval. q/29 kOZ40 Thank you, Prep LO Grant Review Committee From: Sharon Gustafson To: David Rudawit7 Subject: Re: FANFH Coordinating Committee Approval for NEP 2020-21 Grant Proposal Date: Thursday,October 8,2020 08:28:26 Hi Dave, The FAN/FH N.A. Board voted to approve this year's Y2020-21) FANFH NEP grant proposal, at our October 7, 2020 meeting. The vote was unanimous. Thank you for your time and efforts on this project. Sharon Gustafson, Chair FAN/Forest Hills N.A. On Sun, Oct 4, 2020 at 4:44 PM David Rudawitz <rudawitzd@outlook.com>wrote: Sharon, I need an approval for this year's (FY2020-21) FANFH NEP grant proposal so I can submit the package to the City. Attached is the one we had for last year along with the cost estimates. David Rudawitz, PMP 887 Sixth Street Lake Oswego, OR 97034 503-887-1144 rudawitzd@acm.org www.linkedin.com/in/davidrudawitz Section 1 : Application Summary and Contact Information Organization* Forest Highlands Neighborhood Association Project Gary Willihnganz&Marty Gardner Coordinator* Title in FHNA Chair&FHNA Board Member Organization* Phone Number* 5033672923 Email* martypgardner@aol.com Address* Street Address 13238 Thoma Rd Address Line 2 aty State/Rovince/Region Lake Oswego OR R>stal/Zip Code Country 97034 United States Name of Project* Martin Gardner Requested Grant $ 3,403.00 Amount* Neighborhood Forest Highlands Association* Have you previously Yes applied for a grant?* Years Requested* 2017 Supplies for Emergency Response Section 2: Project Description, Budget, and Location Description:* dearly describe your project in as rruch detail as possible.For neighborhood signs,please include the proposed sign design,a site plan and photo(s)as attachments to the application.A supplerrental street tree application is required for projects involving street trees. FHNA has been working in conjunction with the city of Lake Oswego to create safe pedestrian walking paths to school routes in our neighborhood.The city has approved funding for an asphalt path from Boones Ferry Rd to Goodall Rd and this project is expected to be completed by the city in July 2022.The city has also completed a path through Leslie Lane that will connect to Goodall/Hazel Rd.We have also worked with the city on a project to they are undertaking to create pedestrian path signage.The project we are undertaking under this application will further contribute to pedestrian safety for the neighborhood.The project entails creating a boxed staircase down the hillside at the back entrance to Lake Oswego High School. Such staircase would be made by creating steps made of pressurized wood and crushed rock.The path we are designating for improvement is currently barren dirt with relatively difficult navigation on the drop down to the school. For safety reasons,the LOSD facilities department has tried to maintain a caution tape barrier due to the precarious navigation of this path created by student traffic,which is not maintained. See attached for an example of path steps.Attached are a couple of picture at LOHS where the steps will be placed.Also attached is a picture of steps in Normandy Park in the state of Washington.We expect to construct the steps i a similar manner/style.This project will be only on LOSD property. Description LOHS Pic 1.jpg 53.65KB Attachments LOHS Pic 2.jpg 47.54KB LOHS path steps example-(Normandy Park WA) 91.11KB JPG.JPG Max 25rrb Budget:* Outline in as rruch detail as possible,and how your requested funds would be used.Rease note that neighborhood parties,picnics,and other social events are generally limited to$300.It you are purchasing more than$5,000 in goods or services from a single vendor/contractor,copies of your bids are required to be submitted as attachments with the application.See program guide section"Steps in Developing a Roject"item 6. The budget will consist of the following; Materials cost of$3,103 Included in Material Costs Pressurized Treated Lumber Ground Stakes Galvanized Lag Screws Blended Soil Crushed Rock& Cedar Chip Also requested is$300 for water and snacks for volunteer work groups. Total Budget Estimated Costs$3,403 See attached for the detailed budget and pricing estimate from Brent Paul, Director of Operations LOSD. Budget Attachments Step Material Cost Estimate 10142020.pdf 80.08KB Brent Paul Material Pricing email.pdf 83.96KB Max 25rrb PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED,APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY'S CAPITAL IMPROVEMENT PLAN. Location: Rease include the project address in the written description.It proposing a physical improvement a rrap,photo,and rough site plan of the location is required to be submitted as an attachment below. Location is the back entrance to Lake Oswego High School.This path will be built on LOSD property. See attached for location maps. Location LO High Map with path highlited.JPG 65.08KB Attachments Lake Oswego High School Satellite.JPG 143.83KB LOHS Pic 1.jpg 53.65KB LOHS Pic 2.jpg 47.54KB Max 25mb Section 3: Criteria Please provide a narrative describing how your project meets the criteria listed below. You can use the space provided, or submit a more detailed narrative using the narrative attachments upload button below. 1. The project will provide a public benefit to the Lake Oswego community. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 2. The project has neighborhood/community support and committed volunteers for implementation. 3. Responsibility: (It is the applicant's responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. 8. Neighborhood parties, picnics and other social events are limited to$300 in grant funds. 9. The project can be completed and expenses incurred by June 30,2021,the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 9,2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects,qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable,describe matching funds or in-kind contributions. 12. If application is for emergency supplies, please download and complete the "team captain supply list"excel sheet(available here). Narrative* 1.The project will provide a public benefit to the Lake Oswego community. See letter of support attached from FHNA Chair, Gary Willihnganz under Criteria 4. The project will help to improve the pedestrian safety for students and others navigating to Lake Oswego High School and Lake Oswego Jr High School.The project will complement the city approved pathway along Knauss Rd between Boones Ferry Rd, and Goodall Rd,which is estimated to be completed in July 2021.The pathway and step project will encourage an alternate route to the school,and divert student traffic off of busy Boones Ferry Rd.,where a walking right of way and road crossing points is limited. Refer to Gary Willihnganz's, FHNA Board Chair, letter of support that details how this project fits within the overall pedestrian safety program of the neighborhood and schools. 2.The project has neighborhood/community support and committed volunteers for implementation. The project has support of the full FHNA board. In addition,the following school and government leadership has also expressed their support-See attached letters and email of support under Criteria 4. Rob Wagner-OR State Senator 'J1 hr! �y , • .A�J�' I .�'. • 7 /YR .. ' - • '*A ' 5 .ems ( .' : .� - '} • __ ..-.:4.,. ..••--4-5:4-:. -.-7N...- • ,.. - -...• ''.-.. .. .... .. '.''Z'''li:''' . .. ..•=3.Z.:!':• . .ly!•:: : '.4..M . • .- 71.':.....'...,::•.4-..:-4."..... ."..1.,. • '.-. . '. '....- •':.'i:.',...17.7i. ' •• 0VAI. i7: . .;-L-At.:•4;=',..'-: . ...4P"'.......Wiat• - . , . ':474141"-'-' • • -'''.:7'., . . .. '. ,.. 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T ', ,� �. , 771,f• r Y r'f . f 1 10/14/2020 FHNA NEP Application 2020/2021 Year LOHS Step Estimate/Budget Prices for material have been provied by Brent Paul, Director of Operations- LOSD see attached email Steps Estimated Number of Signs 20 Steps Width 3 Feet Length 3 Feet Height 8 Inches Materails Required Pressurized Treated Timber 240 Feet of 4in X 8in X 12ft Pressurized Treated Wood 20 Units(12 ft boards @$46.98 ea) $ 48.00 Price per unit(board) Subtotal $ 960.00 $960.00 Crush Rock 12 Cubic Yards Subtotal $ 385.00 $385.00 Price for 12 Cubic Yards Delivered Blended Soil 12 Cubic Yards Subtotal $ 418.00 $418.00 Price for 12 Cubic Yards Delivered Cedar Chip 2 Units Subtotal $ 540.00 $540.00 Price for 2 Units Delivered Galvanized Lag Screws 80 Galvanized 10in x 5/8 in screws Quantity Per box 25 4 Units Required $ 80.00 Price per Unit Subtotal $ 320.00 $320.00 Ground Stakes 80 30in x 3/4in Nail Stakes Quantity Per box 10 8 Units Required $ 60.00 Price per Unit Subtotal $ 480.00 $480.00 Total Material for Steps $3,103.00 Funds for refreshments Funds for water and refreshment for voluntee working groups,including the Green Team from LOHS,and local Boy Scouts. $ 300.00 Total Requested Funds $3,403.00 cost estimate Page 1 of 1 From: paulb@loswego.k12.or.us, To: martypgardner@aol.com, Subject: cost estimate Date: Wed, Oct 14,2020 8:27 am Good morning Martin, here are the list of each item that I can find from Home Depot and S and H Landscaping. These are the 2 companies we usually use for a project like this. Screws $80/box Rock $385 delivered Soil $418 delivered Chips $540 delivered 2 by 8 pressure Wood $48/piece Stakes $60/for 10 Brent Paul Director of Facility Operations Lake Oswego School District 503-780-7215 "We provide a positive and safe learning environment for student achievement each and every day." https://mail.aol.com/webmail-std/en-us/PrintMessage 10/14/2020 GREENup - o E RIDGE 13070 . 13131 c 13220 J 8 8 0 - -- r= 13236 f 14 13 100 13197 <0 13298 b 13282 13199 13180 E. - L` 113379 13200 13336 G o o I LAKE OS EGO 8 HIGH SC •OL a 2019 iaeen idge Estates ir -• ,'' ,ler 1 . i. . .. .. .....„ ' 71, 41;011 ;, • ' (7?* , ,,, . . .. r.- ' co - Fr• .- ,i . - i- '7111t . . Q., ir ... # 4.. !. Apart.mpnts . •• •. • ;Ii-if '4,'/Ilt; . . li.r y'. I‘NI.I:iiir,tar. .4, . 1 I ,-114vr'f, litkil : f4 q"JE 4N4'" - it ii„ 417 %it- ilit Obj z•-, . • A . Ile , i 4 / . . •'`,,-4,11,,, , iit '41 f" ... • N - • r i"' CD fi i (if o4-' .., -... . • ;0 irr .,"liw,N.1. vb:y.i i 0 , -.-... Fr.' '' 'e v• * ...Lark.? C:Iswego Senior . School Terivi)rari ly closed . r.. 1, -,.. ji--- - .-±iiileir.. is RE: FHNA NEP application notification Page 1 of 3 From: eolson@ci.oswego.or.us, To: martypgardner@aol.com, Subject: RE: FHNA NEP application notification Date: Wed, Oct 14, 2020 10:37 am Attachments: Thanks for your email, Marty. This emails confirms that we have discussed your project idea, and that it is eligible for NEP grant funding. Please be sure to attach a copy of this email to your application, as is required for all applicants. All the best, Erik Olson Senior Planner City of Lake Oswego PO Box 369 Lake Oswego,OR 97034 tel: 503.697.6524 REG° Stay Connected I Facebook I Twitter I Instaaram I e-updates The City continues to work diligently to serve our community during the COVID-19 pandemic. City facilities remain either closed to walk-in traffic or are offering limited access with additional safety protocols. For City service updates, or to make an in-person appointment with a department, visit www.lakeosweoo.city. https://mail.aol.com/webmail-std/en-us/PrintMessage 10/14/2020 RE: FHNA NEP application notification Page 2 of 3 From: Martin Gardner [mailto:martypgardner@aol.com] Sent: Tuesday, October 13, 2020 5:52 PM To: Olson, Erik <eolson@ci.oswego.or.us>; Martin Gardner <martypgardner@aol.com> Subject: FHNA NEP application notification Erik, As discussed, Forest Highlands Neighborhood Association will be submitting a grant application under the Neighborhood Enhancement Program. The project will be comprised of putting in wood and gravel steps at the back pathway of Lake Oswego High School. The project will be on LOSD property. This project is part of the larger overall neighborhood and city goal of improving the pedestrian safety for students and others navigating to Lake Oswego High School and Lake Oswego Jr High School. This project will specifically complement the city approved asphalt pathway along Knauss Rd between Boones Ferry Rd, and Goodall Rd, which is estimated to be completed in July 2021. The step project will encourage an alternate route to the schools, and divert student traffic off of busy Boones Ferry Rd., where a walking right of way and road crossing points is limited. The project budget is currently estimated at approximately$3,100 for materials and includes $300 for water and snacks for the volunteers. Brent Paul of LOSD will be reaching out to the LOSD supply chain and will provide the budget/estimate for materials, and we will include the LOSD estimate in our application. The Lake Oswego High Green Team will be participating and we expect that one of the local Boy Scout troops will also be involved. All labor will be volunteer, except for any LOSD employee labor, which according to Brent Paul will be absorbed by LOSD. The project is supported by the following persons; Gary Willihnganz - FHNA Chair Brent Paul- Director of Operations/Facilities for LOSD Breck Foster- LOHS teacher and faculty laison for the Green Team https://mail.aol.com/webmail-std/en-us/PrintMessage 10/14/2020 RE: FHNA NEP application notification Page 3 of 3 Rollin Dickinson - Principal of LOHS John Wallin - Board Member LOSD John LaMotte - LO City Counselor and Mayoral candidate My goal is to submit the application by end of day tomorrow (Wednesday Oct 14), and will include the required detail and letters of support. Please let me know if any questions at this point. Thank you, Marty Gardner 503 367 2923 https://mail.aol.com/webmail-std/en-us/PrintMessage 10/14/2020 To: Lake Oswego City Small Grants Committee From: Gary Willihnganz, Forest Highlands Neighborhood Chair RE: Small Grants Application for 2020 The purpose of this memo is to highlight the critical importance of this small grant into the broader Forest Highlands community work. In our 2018 survey of our residents including 133 households, two important neighborhood characteristics were deemed of high importance—preserving neighborhood character and safe walking paths. The FHNA in conjunction with the Planning Commission passed through by unanimous vote of the LO City Council our down zoning proposal. Our next body of work has centered on improving walking paths with a particular focus on safe passage to schools. The FHNA Board identified 3 significant sections of dangerous walking paths in our community: 1. Boonesferry Road from LOHS to Mountain Park Shopping Center 2. Goodall Road north of Hazel 3. Knaus Road near the upper portion of the third 90-degree turn The first two areas are directly related to safe walking paths to and from LOHS (and LOJ) as school age children may constitute both pedestrians and drivers. This small grants project is focused on improving the trail head along a safe, wooded and paved pathway from LOHS to the quiet cul-de-sac on Thoma Road. This path along with the soon to be completed Knaus sidewalk from Boonesferry to Goodall and the recently completed sidewalk and crosswalk on Boonesferry will allow students safe passage to/from Mountain Park retail establishments like Starbucks, DMV, Little Big Burger, Quench (smoothies) and New Seasons. Most importantly, this will allow pedestrians a safe alternative from walking along either the curvey, high-speed Boonesferry Road or down the dangerous north section of Goodall Road. FHNA is working in close collaboration with both LOHS/LOSD and LO City leaders on these projects. We are in direct communication with LO City Engineer Erica Rooney and her staff to ensure proper signage is placed in key areas consistent with city standards to raise the awareness and directional orientation of the pedestrian path. FHNA is also working directly with school leaders including LOSD Board member John Wallin, LOHS Principal Rollin Dickinson and LOSD Director of Facility Operation Brent Paul. In addition, Oregon State Senator and prior LOSD Board Member and FHNA member Rob Wagner as well as Councilor John LaMotte have been involved in the project development. Finally, we have direct support of this project half dozen homes on Thoma Road. Completion of this pathway from LOHS along with the very recently completed pathway from Leslie Lane to Hazel will now offer safe walking paths for students throughout Forest Highlands to LOHS and LOJ. Finally, the completion of the punch through of Amber Lane addresses the final dangerous walkway in FHNA by providing an alternative walking path connecting two parts of Knaus away from the northern hair pin turn. Please support our small grants request for funds for the completion of the LOHS trailhead providing safe passage for students beyond the dangerous corridors along Boonesferry and Goodall Road. Sincerely, Gary Willihnganz FHNA Chair October 12, 2020 Mr. Erik Olson Senior Planner City of Lake Oswego Dear Erik, This letter is to serve as support, in my capacity of Director of Facility Operations for the Lake Oswego School District,for the Neighborhood Enhancement Program project application by Forest Highlands Neighborhood Association to construct a step pathway at the back of Lake Oswego High School. I met with Marty Gardner, FHNA Board Member, at the project site and I have reviewed the intended layout of the step pathway and the related budget for the pathway,and as outlined, I feel this is a feasible project. The proposed project will be built on LOSD property. LOSD has previously been involved in similar projects funded under the city's Neighborhood Enhancement Program,which were constructed on LOSD property, including the recent pathway project at Westridge Elementary school. In addition,we recently completed a paver project on LOHS property,which was funded and managed by LOSD,and involved volunteers, including the LOHS Green Team, and local Boy Scout members. LOSD will help to coordinate the project with FHNA and LOSD will contribute(material and labor)for railing construction for the steps and will also paint a crosswalk path from the end of the steps across the parking lot to the back-hallway entrance of LOHS. If there are any questions on the site of the pathway, or LOSD's intended involvement in the project, please feel free to contact me. Thank you, Brent Paul Director of Facility Operations Lake Oswego School District 503-534-2248 Re: Walking Paths to LOHS in Forest Highlands Page 1 of 3 From: dickinsr@loswego.k12.or.us, To: rob@robwagnerfororegon.com, Cc: john.wallin@loswego.k12.or.us, gary.willihnganz@intel.com, rollin.dickinson@loswego.k12.or.us, martypgardner@aol.com,gary.willihnganz@gmail.com, Subject: Re:Walking Paths to LOHS in Forest Highlands Date: Tue,Jun 30,2020 12:28 pm I am supportive, too! John Wallin and I were in a meeting with the City about this as well. Rollin On Tue, Jun 30, 2020 at 7:21 AM Rob Wagner<rob(a,robwagnerfororegon.com>wrote: I support this, and I support the completion of the path from Leslie Lane to the street that leads to Hazel Road. I have communicated with the City Manager in the past as well. On Mon, Jun 29, 2020 at 11:27 PM John Wallin<iohn.wallin@loswego.k12.or.us>wrote: Adding Rob's other email since he probably isn't getting LOSD email any more. I'm totally supportive and will do whatever is needed from me. Where do I sign up in support of the grant? I suggest this would be a good project for the LOHS Green Team to work on if they are interested to encourage walking or biking. I think adding lights on the path on the LOHS part is a pretty important safety consideration especially for those dark winter mornings and nights. Councilor LaMotte and I have also discussed this and I'd be happy to loop him in as well if necessary. Thanks for taking the lead on this. John On Sun, Jun 28, 2020, 4:17 PM Willihnganz, Gary<garv.willihnganz(c�intel.com>wrote: Rollin/John/Rob- Several times in the past, I've talked to each of you regarding an opportunity to improve the walking paths within Forest Highlands that can provide considerably more safe and secure paths for our students (both LOHS and LOJ). Within the Forest Highlands Neighborhood https://mail.aol.com/webmail-std/en-us/PrintMessage 10/14/2020 Re: Walking Paths to LOHS in Forest Highlands Page 2 of 3 Association(FHNA), we believe the biggest opportunity is behind LOHS to Thoma Road, where students could safely walk between the school and the Mountain Park shopping area (Starbucks, Little Big Burger,New Seasons, new smoothie store, new sub shop...). By formalizing this path, we believe we can significantly improve the safety of the students by getting them off of the shoulder of Boonesferry Road that includes several curves and high speed traffic in the short section to the shopping center. The walking path would take the students on a quiet road(Thoma)to a new sidewalk section on Knaus (WIP) and to a well-lit pedestrian cross walk to the shopping center. Marty is a member of our FHNA Board and lives on Thoma Road along with 3 other active FHNA families that are in support of this project. We have met with and are putting together a request for the City of Lake Oswego for a Small Grants Project proposal. As part of this proposal, we are going to ask for some funding for small, local signage that can point pedestrians to/from LOHS through this walking path through the woods to the high school. We are also looking to add another walking path connecting Leslie Lane to Hazel road connecting the heart of FHNA toward LOHS (getting students off Goodall Road). I believe both John and Rob have walked both of these areas based on our prior discussions. Our request to you: 1. Can we have your support on our Small Grants Application to the City of Lake Oswego by submitting your names as individuals supporting this effort to implement these safe walking paths? 2. Can we set up time with you and your recommended team members to further the development of the path behind the high school (knowing Rob is moving on from LOSD Board)? Thank you, Gary Willihnganz +1 408 406 2523 Garv.Willihnganz@email.com https://mail.aol.com/webmail-std/en-us/PrintMessage 10/14/2020 Re: Walking Paths to LOHS in Forest Highlands Page 3 of 3 Robert A.Wagner State Senator, District 19 Lake Oswego,West Linn, Tualatin, SW Portland www.RobWagnerForOregon.com Cell: 503-7o5-4158 https://mail.aol.com/webmail-std/en-us/PrintMessage 10/14/2020 Re: LOHS Walking Path to/from Mountain Park Shopping Center Page 1 of 3 From: fosterb@loswego.k12.or.us, To: martypgardner@aol.com, Cc: john.wallin@loswego.k12.or.us, gary.willihnganz@gmail.com, rollin.dickinson@loswego.k12.or.us, gary.willihnganz@intel.com, dickinsr@loswego.k12.or.us, paulb@loswego.k12.or.us, Subject: Re: LOHS Walking Path to/from Mountain Park Shopping Center Date: Mon, Oct 12, 2020 8:39 pm Hi Marty, This looks super and Green Team would love to be a supporting organization. If you can join us on a virtual Thursday lunch meeting from 1-1:30 that would be great and I can send you a link to that, otherwise we can also connect over the phone another time. Warm regards, Breck 503-709-2202 On Mon, Oct 12, 2020 at 1:36 PM Martin Gardner<marty n ardner(a,aol.com>wrote: Resending -appears I had mistyped Breck's email. Thanks Marty Hi Breck, As you can see by the email thread below, you have been referred by both Rollin and John re: faculty contact point for the Green Team. We are looking to construct steps/pathway at the back of LOHS. I have met with Brent to survey the site, and Forest Highland's Neighborhood Association plans to submit this week an application under the Neighborhood Enhancement Program grant sponsored by the city. We would love to have the Green Team involved. Brent has said he has worked a project on the LOHS site that has included both the Green Team and local Boy Scouts. We are anticipating including LO Boy Scouts in this project as well. In submitting the application, I would like to list the Green Team as one of the participating volunteer organizations. I am available to discuss if you would like more information before listing the Green Team as a volunteer group in the application. Thank you, Marty Gardner FHNA Board Member 503 367-2923 Original Message From: Martin Gardner<martvoaardner anaol.com> To: dickinsrtu7_loswego.k12.or.us Cc: iohn.walline_losweao.k12.or.us; aarv.willihnaanz(a amail.com; rollin.dickinson(u�losweao.k12.or.us; aarv.willihnaanz(uintel.com Sent: Tue, Oct 6, 2020 6:26 pm Subject: Re: LOHS Walking Path to/from Mountain Park Shopping Center That is fantastic. We will reach out to them and keep you both in the loop. https://mail.aol.com/webmail-std/en-us/PrintMessage 10/14/2020 Re: LOHS Walking Path to/from Mountain Park Shopping Center Page 2 of 3 Thanks Marty Gardner Sent from AOL Mobile Mail Get the new AOL app:mail.mobile.aol.com On Tuesday, October 6, 2020, Rollin Dickinson <dickinsraloswego.k12.or.us>wrote: Ha. Yes! Breck Foster and our Green Team would be great to include. Breck's email is fosterb(alosweao.k12.or.us Rollin On Tuesday, October 6, 2020, John Wallin <iohn.wallinloswecio.k12.or.us>wrote: Hey all, I understand that the LOHS Green Team (a student group) has indicated they might want to be involved in this project as well as part of their initiative to encourage students to reduce their use of fossil fuels. I have a mole in that group and know they were talking about it at their meeting today. :) They suggest that you include their faculty sponsor Breck Foster(fosterbalosweao.k12.or.us) in your communications with Mr. Paul. I'd love to stay in the loop as well! John On Tue, Oct 6, 2020 at 2:48 PM Rollin Dickinson <dickinsralosweao.k12.or.us>wrote: Hi Gary, Brent Paul, our district's director of facility operations, would be a good initial contact for this. His email is oaulb(&losweao.k12.or.us Thanks so much. And thanks for keeping me in the loop! Rollin On Mon, Oct 5, 2020 at 9:22 PM Willihnganz, Gary <aarv.willihnaanzaintel.com>wrote: Rollin/John- Forest Highlands Neighborhood Association would like to raise our collective attention toward creating a safe walking path for students from/to LOHS and Mountain Park Shopping Center. As neighbors, it is extremely frightening to see students walking in the bike lanes on Boones Ferry. Between the curves, speed of traffic, lighting and narrow paths this is a really dangerous predicament for any pedestrians and particularly students either walking or driving. Our FHNA board is finalizing our small grants application next week with a focus on signage along a half dozen locations to raise the awareness of the path behind LOHS to Thoma Road and down to Boones Ferry where there is a safe and lighted crossing walk. As previously communicated, we will include you in our application as supporters of the project. The application will focus on raising the awareness of the path and directing pedestrians off Boones Ferry and toward Thoma Road. The neighbors on the street are very supportive. Our second priority for the path in our opinion would be to improve the immediate access for students coming out of LOHS to the path. From the back entrance, there are two potential access https://mail.aol.com/webmail-std/en-us/PrintMessage 10/14/2020 Re: LOHS Walking Path to/from Mountain Park Shopping Center Page 3 of 3 points, and it would help to construct a nice set of steps across from the entrance to the trail. We don't believe this has to be capital intensive and has the potential to be environmentally friendly. We'd welcome your help to develop a nice access point to the trail on LOHS property. Who would be a good contact person for us to discuss this project? Would it be someone from LOHS or LOSD? Thank you, Gary Willihnganz +1 408 406 2523 Marty Gardner John Wallin Director, Position 1 Lake Oswego School Board Lake Oswego School District (503) 750-2770 LOSD MISSION To be a safe and inclusive learning environment with challenging opportunities that develop lifelong learners and contributing world citizens. PUBLIC RECORDS LAW DISCLOSURE This email is a public record of the Lake Oswego School District and is subject to public disclosure unless exempt from disclosure under Oregon Public Records Law. https://mail.aol.com/webmail-std/en-us/PrintMessage 10/14/2020 Section 1 : Application Summary and Contact Information Organization* Hallinan Heights Neighborhood Association Project Sarah Ellison Coordinator* Title in Chair Organization* Phone Number* 925-967-8589 Email* scgellison@gmail.com Address* Street Address 208 Ash Street Address Line 2 City State/Rovince/Region Lake Oswego OR R>stal/Zip Code Country 97034 USA Name of Project* Zoom meetings 1-year license Requested Grant $ 150.00 Amount* Neighborhood Hallinan Heights Association* Have you previously Yes applied for a grant?* Years Requested* 2019, 2018, 2016, 2015, 2014. Section 2: Project Description, Budget, and Location Description:* Clearly describe your project in as rruch detail as possible.For neighborhood signs,please include the proposed sign design,a site plan and photo(s)as attachments to the application.A supplerrental street tree application is required for projects involving street trees. A one-year,$150 license for"Zoom Pro,"which would enable our Neighborhood Association to host up to 100 participants in online meetings. "Zoom Basic,"which is free, is the only cheaper option for Zoom, and it does not permit meetings lasting longer than 40 minutes. Our Neighborhood Association meetings(general and board)typically last about 1.5 hours and are held several times a year.The$150"Zoom Pro"allows for unlimited meeting length. Description Max 25rrb Attachments Budget:* Outline in as such detail as possible,and how your requested funds would be used.Rease note that neighborhood parties,picnics,and other social events are generally limited to$300.If you are purchasing more than$5,000 in goods or services from a single vendor/contractor,copes of your bids are required to be submitted as attachmnts with the application.See program guide section"Steps in Developing a Roject"item 6. Our funds would be used to purchase a one-year"Zoom Pro"license.The price listed for"Zoom Pro"as of 10/15/2020 is$149.90. Budget Attachments tVbx 25rrb PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. I F UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED,APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY'S CAPITAL IMPROVEMENT PLAN. Location: * Rease include the project address in the written description.If proposing a physical improvement a map,photo,and rough site plan of the location is required to be submitted as an attachment below. The license would be used by members of the NNHA Board to host HHNA general membership and HHNA board meetings online. People would call in to the online meetings from their homes. Location Max 25rrb Attachments Section 3: Criteria Please provide a narrative describing how your project meets the criteria listed below. You can use the space provided, or submit a more detailed narrative using the narrative attachments upload button below. 1. The project will provide a public benefit to the Lake Oswego community. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 2. The project has neighborhood/community support and committed volunteers for implementation. 3. Responsibility: (It is the applicant's responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. 8. Neighborhood parties, picnics and other social events are limited to$300 in grant funds. 9. The project can be completed and expenses incurred by June 30,2021,the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 9,2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects,qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable,describe matching funds or in-kind contributions. 12. If application is for emergency supplies, please download and complete the "team captain supply list"excel sheet(available here). Narrative* 1.The project will provide a public benefit: it will enable the neighborhood association to meet safety online during the coronavirus pandemic. 2.The project has the support of the HHNA(see attached letter). 3. Sarah Ellison will ensure that the 1-year Zoom license is purchased and is available for use for HHNA meetings. 4. N/A 5.The project requires no maintenance. 6.This is not an ongoing expense.We will only need this until it is safe for in-person meetings to resume. 7. N/A 8. N/A 9.The purchase of the Zoom license will occur once the grant is awarded. 10. Past NEP grants have included: 2019 ice cream social; invasive species removal; bench in Freepons Park 2018 ice cream social 2017 rehab of bus shelter;timber stairs in O'Brien ROW; ice cream social 2016 outdoor classroom(matching funds) 2015 little free library in Freepons Park 11. N/A 12. N/A Narrative HHNA letter in support of 2020 NEP grants.pdf 63.34KB Attachments letter from Erik Olson NEP grant.docx 13.5KB Max 25rrb Section 4: Prerequisites All Items are required to be met prior to submittal. Please check off the items that have been satisfied.* rJ A designated project coordinator has been assigned. rJ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review 17 A letter of support from the City-recognized neighborhood association has been submitted with the application. rJ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. 17 Where applicable,contractor/vendor bids have been obtained to support requested funds. 17 If proposing physical improvements, a site plan, map, and photographs have been included. rJ If proposals involve street trees, a supplemental street tree application has been included. NEP Coordinator letter from Erik Olson NEP grant.docx 13.5KB Correspondence* Neighborhood HHNA letter in support of 2020 NEP grants.pdf 63.34KB Association Letter of Support* Section 5: Submittal Check List Please check off all items below that have been included as part of your application submittal.All documents should be reproducible on 8-1/2"x 11"paper. Incomplete applications will not be considered.* 17 Completed Application (including the narrative addressing the criteria) rJ Letter of support for the project from the City-recognized neighborhood association. fJ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. rJ Contractor/vendor bids where applicable. fJ For Physical Improvements: Map and Site Plan showing existing features(vegetation,structures, etc.)and proposed improvements rJ For Physical Improvements: Photos showing existing site. 17 For Street Trees: Supplemental Street Tree Application Questions?Contact the Planning Department at 503-697-6524 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, October 16, 2020, by 5:00 pm. Thursday, October 15, 2020 To Whom it May Concern, On Tuesday, October 15, 2020,the Hallinan Heights Neighborhood Association held a publicly noticed general membership meeting online via Zoom. Sixteen neighbors attended (although one left due to technical difficulties). After discussion of NEP grant ideas, the HHNA members present voted unanimously to support three grant projects: $150 for a one-year Zoom license, up to$150 for native plants to be planted in the public ROW along the staircase between O'Brien and Ash Streets, and a grant for flashing speed limit signs that display the speed of oncoming vehicles along Cornell St near the intersection of Cornell and Hemlock Streets (or other traffic calming device at this intersection). After outreach to Erica Rooney, City Engineer,the HHNA project lead, in conjunction with HHNA Board members, decided to not pursue the traffic calming grant project as we had been advised by Erica Rooney that the NEP grants were not the correct venue for pursuing pedestrian safety measures in the neighborhood. Therefore,the HHNA is applying for two NEP grant projects this year: $150 for a one-year Zoom license and up to $150 for native plants to be planted in the public ROW along the staircase between O'Brien and Ash Streets. Thank you for your consideration. Sincerely, Sarah Ellison HHNA Chair scRellisonc gmail.com Neighborhood Associations <neighborhoods@ci.oswego.or.us> to: Sarah Ellison <scgellison@gmail.com> cc: "Olson, Erik" <eolson@ci.oswego.or.us> date: Oct 16, 2020, 8:28 AM subject: RE: NEP grant question Hi Sarah, You will need to include this email as an attachment to your application in order to meet the minimum grant application requirements. This email confirms that we have discussed your project idea, and that it is eligible for NEP grant funding. Again - please be sure to attach a copy of this email to your application, as is required for all applicants. All the best, Erik Olson Senior Planner City of Lake Oswego PO Box 369 Lake Oswego,OR 97034 tel:503.697.6524 Section 1 : Application Summary and Contact Information Organization* Lake Forest Neighborhood Association Project David Kainoa Coordinator* Title in Vice Chair/Emergency Preparedness Committee Chair Organization* Phone Number* 808-228-0123 Email* kewiki808@gmail.com Address* Street Address 16168 Lake Forest Blvd Address Line 2 aty State/Rovince/Region Lake Oswego OR R>stal/Zip Code Country 97035 USA Name of Project* Emergency supplies Requested Grant $ 4,092.00 Amount* Neighborhood Lake Forest Association* Have you previously Yes applied for a grant?* Years Requested* 2015-2018 Section 2: Project Description, Budget, and Location Description:* dearly describe your project in as rruch detail as possible.For neighborhood signs,please include the proposed sign design,a site plan and photo(s)as attachments to the application.A supplerrental street tree application is required for projects involving street trees. This grant proposal is to acquire the additional emergency supplies that were added to the Team Captain Supply Kits list.This will make our existing emergency supplies kits complete. Description Max 25rrb Attachments Budget:* Outline in as much detail as possible,and how your requested funds would be used.Rease note that neighborhood parties,picnics,and other social events are generally lirrited to$300.It you are purchasing more than$5,000 in goods or services from a single vendor/contractor,copies of your bids are required to be submitted as attachments with the application.See program guide section"Steps in Developing a Roject"item 6. Jobsite Boxes(Storage for the emergency supplies)(4 each)-$1,992 FCC GMRS License for the 30 emergency response team members-$2,100 Budget Attachments Team Captain Supply List(2020-2021).xlsx 21.84KB Max 25rrb PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. I F UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED,APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY S CAPITAL IMPROVEMENT PLAN. Location:* Rease include the project address in the written description.It proposing a physical irrproverrent a map,photo,and rough site plan of the location is required to be submitted as an attachrrent below. The location for the emergency supplies will be shared with the LO CERT Coordinator and the City, but the locations is not to be listed in public domain.. Location Nbx 25rrb Attachments Section 3: Criteria Please provide a narrative describing how your project meets the criteria listed below. You can use the space provided, or submit a more detailed narrative using the narrative attachments upload button below. 1. The project will provide a public benefit to the Lake Oswego community. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 2. The project has neighborhood/community support and committed volunteers for implementation. 3. Responsibility: (It is the applicant's responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. 8. Neighborhood parties, picnics and other social events are limited to$300 in grant funds. 9. The project can be completed and expenses incurred by June 30,2021,the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 9,2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects,qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable,describe matching funds or in-kind contributions. 12. If application is for emergency supplies, please download and complete the "team captain supply list"excel sheet(available here). Narrative* 1.The project will provide a public benefit to the Lake Oswego Community Lake Forest NA recognizes that it can help its residents and the city of Lake Oswego by augmenting the first responders that will be stretched thin after a major event.This will decrease the need for first responders in our area. 2.The project has neighborhood/community support and committed volunteers for implementation. See attached letter from the Lake Forest Neighborhood Association 3. Responsibility I will be ordering and delivering the jobsite boxes. I will also coordinate with the emergence response team members to register with the FCC and purchase the GMRS licenses. 4. For physical improvements,to be located on public land NA 5.The project is no or low-maintenance(and will be maintained by volunteers). The project will be maintained by the team captains. 6. Not fund ongoing expenses No ongoing expenses will be part of this application 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. This project will increase the capabilities of our 4 Emergency Response Teams to respond to a mass casualty event immediately after a major natural disaster. 8. Parties, picnics and other social events are limited to$300 in grant funds N/A 9.The project can be completed and expenses incurred by June 30, 2021,the end of the grant cycle.All invoices and/or requests for reimbursement submitted to the City no later than July 9, 2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! All the supplies will be purchase immediately after the funds are available. Additional considerations: N/A 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. Our previous NEP grants have been geared towards emergency preparedness.With the awarded funds we were able to create, equip and train 4 Emergency Response Teams. Our neighborhood is leading the way in preparing for a major event like a Cascadia earthquake.After a major event we will be able to establish communications with the fire department, conduct search and rescue operations and provide medical aid. 11. If applicable, describe matching funds or in-kind contributions N/a 12. If application is for emergency supplies, please download and complete the"team captain supply list"excel sheet(available here). Attached files Narrative NEP letter.docx 12.86KB Attachments Team Captain Supply List(2020-2021).xlsx 21.84KB Max 25rrb Section 4: Prerequisites All Items are required to be met prior to submittal. Please check off the items that have been satisfied.* rJ A designated project coordinator has been assigned. rJ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review 17 A letter of support from the City-recognized neighborhood association has been submitted with the application. rJ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ✓ Where applicable,contractor/vendor bids have been obtained to support requested funds. ✓ If proposing physical improvements, a site plan, map, and photographs have been included. ✓ If proposals involve street trees, a supplemental street tree application has been included. NEP Coordinator RE_NEP coordinator review request(Lake Forest Correspondence* NA)msg 45.5KB Neighborhood NEP letter.docx 12.86KB Association Letter of Support* Section 5: Submittal Check List Please check off all items below that have been included as part of your application submittal.All documents should be reproducible on 8-1/2"x 11"paper. Incomplete applications will not be considered.* 17 Completed Application (including the narrative addressing the criteria) rJ Letter of support for the project from the City-recognized neighborhood association. fJ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ✓ Contractor/vendor bids where applicable. ✓ For Physical Improvements: Map and Site Plan showing existing features(vegetation,structures, etc.)and proposed improvements ✓ For Physical Improvements: Photos showing existing site. ✓ For Street Trees: Supplemental Street Tree Application Questions?Contact the Planning Department at 503-697-6524 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, October 16, 2020, by 5:00 pm. Team Captain Supply Kits Select your Neighborhood Association Lake Forest affila_ Enter total number of emergency response team members>>> 30 Item Price I Qty Total Price Total Qty Authorized Qty Requesting Total Price Roll Stretcher $32.00 1 $32.00 4 $0htto://amzn.to/2087aTa Triage Tape-Red/Green/Yellow/Black $36.00 1 $36.00 4 $0. httos://www.amazon.com/Crime-Scene-CSI-TRIAGE-Triage- 50-Person Trauma First Aid Kit $245.97 1 $245.97 4 $0.00 htto://www.sosoroducts.com/50-Person-Duffle-Bag-First-Aid-Kit-o/3550.htm Glow Sticks(Multi-Color 12 pack) $17.85 2 $35.70 8 $0.00 htto://amzn.to/2avCxbl 100'Paracord $11.00 1 $11.00 4 $ htto://amzn.to/208oTit 64'Utility Rope $28.99 1 $28.99 4 $ httos://www.amazon.com/Climbing-Diameter-Outdoor-Accessories- 10LB ABC Dry Chemical Fire Extinguisher $72.90 5 $364.50 20 $0. htto://amzn.to/2as2ixh Pyle Megaphone 50 Watts $56.21 1 $56.21 4 $0.00 httos://www.amazon.com/Pule-Megaphone-Speaker-Bullhorn- _ 10X10 Easy Up Tents $133.73 1 $133.73 4 $0.00 httos://www.amazon.com/Z-UP-Instant-Shelter- 3M 8210V Particulate Respirator(10-pk) $40.63 3 $121.89 12 $0.00 httos://www.amazon.com/3M-Particulate-Respirator-Resoiratorv- 4 in 1 tool $17.99 5 $89.95 20 $0.00 httos://www.amazon.com/Emergencv-Earthauakes-Hurricanes-Disasters- Waterproof Notebook(10 pack) $17.48 1 $17.48 4 $0.00 httos://www.amazon.com/CUGBO-Waterproof-All-Weather-Activities- Lumber marking crayons(12 pack) $10.88 1 $10.88 4 $0.00 httos://www.amazon.com/Dixon-49400-Marking-Cravons-12- Resettable combination locks $12.36 1 $12.36 4 $0.00 httos://www.amazon.com/Master-Lock-175D-Combination-Padlock/do/B00004SQLH Safety googles(12 pack) $30.51 3 $91.53 12 $0. httos://www.amazon.com/AmazonBasics-Anti-Fog-Shooting-Glasses-12- _ Green hard hats(16 pack) $88.29 2 $176.58 8 $ httos://www.amazon.com/MSA-454621-Skulleard-Susoension- _ LifeStraw Mission $129.63 4 $518.52 16 $ httos://www.amazon.com/LifeStraw-Purification-Gravity-Fed-Emergencv- Jobsite Box(includes$79 delivery fee) $498.00 1 $498.00 4 4 $1,992.00 httos://www.homedeoot.com/o/RIDGID-60-in-0-Drawer-Universal-Storage-Too-Chest- Work gloves $27.37 Iri 30 $0.00 httos://www.amazon.com/Custom-Leathercraft-2046B-Gardening- Hooded waterproof rain ponchos $19.99 30 $0.00 httos://www.amazon.com/Disposable-Lightweight-Waterproof-Sightseeing_ Nitrile Disposable Gloves(100 ct) $11.98 0 $0.00 httos://www.amazon.com/Safeguard-Nitrile-Disposable-Gloves- Nitrile Disposable Gloves(Case) $66.99 1 $0.00 htto://amzn.to/2aEWncv Headlamp 10000 Lumen Flashlight $22.88 30 $0.00 httos://www.amazon.com/Brightest-Headlamo-10000-Lumen- BaoFeng UV-82L Two Way Radio $31.32 30 $0.00 htto://amzn.to/2aF63Mc BaoFeng UV-82 BL-8 AAA Battery Pack $15.69 30 $0.00 htto://amzn.to/2oY7gBP FCC GMRS License $70.00 30 30 $2,100.00 httos://aoos.fcc.gov/coresWeb/regEntitvTvoe.do Subtotal $4,092.00 The total number of kits authorized is based on the number of households in your neighborhood 4 Shipping $0.00 The total number of kits authorized to purchase is based on the number of team members(1 kit per each 5+person team) 4 Grand Total $4,092.00 Iris McCaleb Neighborhood Enhancement Program Planning Department City of Lake Oswego, OR 97034 Dear Iris, This letter provides support from the Lake Forest Neighborhood Association for the Emergency Response Team Captain supplies and team training. Lake Forest NA board voted on 9/17/2020 to support the grant application for$4,092. This grant will equip our 4 Emergency Response Teams consisting of 30 team members with the additional approved emergency supplies that have not been purchased yet. Our members are CERT certified and maintain the highest level of preparedness. The requested equipment will increase our capabilities in the case of a major disaster. Thank you for considering our grant request. Ginger Mcdowell and Rebbecca Maese Co-Chair/Co-Chair, Lake Forest Neighborhood Association. From: Neiahborhood Associations To: kewiki808(aamail.com; Neiahborhood Associations Cc: Olson.Erik Subject: RE: NEP coordinator review request(Lake Forest NA) Date: Friday,October 16,2020 4:39:51 PM Attachments: imaae001.ioa Thanks for your email, David. This email confirms that we have discussed your project idea, and that it is eligible for NEP grant funding. Please be sure to attach a copy of this email to your application, as is required for all applicants. All the best, Erik Olson Senior Planner City of Lake Oswego PO Box 369 Lake Oswego,OR 97034 tel:503.697.6524 City of LO Small Stay Connected I Facebook I Twitter I Instaaram I e-updates The City continues to work diligently to serve our community during the COVID-19 pandemic. City facilities remain either closed to walk-in traffic or are offering limited access with additional safety protocols. For City service updates, or to make an in-person appointment with a department, visit www.lakeosweao.city. From: kewiki808@gmail.com [mailto:kewiki808@gmail.com] Sent: Friday, October 16, 2020 2:32 PM To: Neighborhood Associations <neighborhoods@ci.oswego.or.us> Subject: NEP coordinator review request (Lake Forest NA) The Lake Forest NA is submitting a NEP grant proposal for the jobsite boxes and the GMRS licenses that have been recently added to the approved supply list. This will make our existing emergency supply kits complete. David Kainoa (808) 228-0123 Section 1 : Application Summary and Contact Information Organization* The Lake Oswego Preservation Society Project Emogene Waggoner Coordinator* Title in Member of the Board of Directors Organization* Phone Number* 503-880-0809 Email* emogenewaggoner@gmail.com Address* Street Address 18394 Pioneer Court Address Line 2 City State/Rovince/Region Lake Oswego OR R>stal/Zip Code Country 97034 United States Name of Project* Informational Sign Detailing The Backyard Habitat Certification Award Requested Grant $ 3,915.00 Amount* Neighborhood Old Town Association* Have you previously No applied for a grant?* Section 2: Project Description, Budget, and Location Description:* dearly describe your project in as rruch detail as possible.For neighborhood signs,please include the proposed sign design,a site plan and photo(s)as attachments to the application.A supplerrental street tree application is required for projects involving street trees. The informational sign to be installed in front of the Iron Workers Cottage will describe the collaboration between the city and the Lake Oswego Preservation Society which resulted in in our receiving a Platinum designation from the Backyard Habitat Certification program for meeting the highest requirement for the work done to create a native garden surrounding the cottage. The sign will be a 25x20x.5 panel of high-pressure laminate with a 10-year warranty. It will be installed on an under mounted, in-ground post, painted black.The frameless exhibit base with 3/16 in. backing plate at a 45- degree angle will be installed on the right side of the stairs down to the cottage. The vender, Sea Reach Ltd, is the same company that was commissioned for the current historical sign in front of the Workers Cottage and will ensure a complimentary product. Sea Ranch, Ltd.'s bid includes working with the Preservation Society to produce the design, including two review and revise segments,construction drawings, plus delivery and installation. Description Iron Workers Cottage Sign Placement.png 2.34MB Attachments Max 25rrb Budget:* Outline in as rruch detail as possible,and how your requested funds would be used.Rease note that neighborhood parties,picnics,and other social events are generally limited to$300.If you are purchasing more than$5,000 in goods or services from a single vendor/contractor,copes of your bids are required to be submitted as attachments with the application.See program guide section"Steps in Developing a Reject"item 6. Budget We are requesting$3,915 which will cover all costs associated with the design and installation of the sign.The Sea Ranch Ltd bid (attached below)is comprehensive.The work will be completed before June 2021.As the sole vendor for this project,we have included their bid as the budget documentation. Project Budget: 3„915.00 Sign design,creation, and installation,$3,915.00 to Vendor: Sea Ranch LTD. PROJECT TOTAL$3,915.00 GRANT REQUEST:$3,915.00 We chose Sea Ranch Ltd because they do outstanding work, because they are same vendor which was commissioned for the history sign currently installed in front of the cottage ensuring a complimentary look and because they guarantee their work for ten years. The Preservation Society will cover any on-going costs such as maintenance and repair.We have already purchased the plant id tags identifying the common names of the native plants in the garden. Budget Attachments LOPS Sea Reach bid 10-09-2020(1).pdf 242.18KB tvbx 25rrb PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED,APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY'S CAPITAL IMPROVEMENT PLAN. Location: * Rease include the project address in the written description.It proposing a physical irrproverrent a crap,photo,and rough site plan of the location is required to be submitted as an attachment below. The sign will be installed in front of the Iron Workers Cottage at 40 Wilbur Street, LO, 97034. It will be to the right of the stairs that go down to the cottage providing a good view of a Back-Yard habitat.The sign will invite the public to walk around the garden with its plant identifying tags. Location Iron Workers Cottage Map Location.png 409.06KB Attachments Iron Workers Cottage Sign Placement.png 2.34MB Ntbx 25rrb Section 3: Criteria Please provide a narrative describing how your project meets the criteria listed below. You can use the space provided, or submit a more detailed narrative using the narrative attachments upload button below. 1. The project will provide a public benefit to the Lake Oswego community. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 2. The project has neighborhood/community support and committed volunteers for implementation. 3. Responsibility: (It is the applicant's responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. 8. Neighborhood parties, picnics and other social events are limited to$300 in grant funds. 9. The project can be completed and expenses incurred by June 30,2021,the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 9,2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects,qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable,describe matching funds or in-kind contributions. 12. If application is for emergency supplies, please download and complete the "team captain supply list"excel sheet(available here). Narrative* The Lake Oswego Preservation Society requests a Neighborhood Enhancement Grant in the amount of $3,915 for an informational sign to be installed in front the Iron Workers Cottage on Wilbur Street--which is owned by the city and is the home of the Preservation Society. The sign will describe the collaboration between the City and the Preservation Society to be awarded the Platinum designation for meeting the highest requirement from the Backyard Habitat Certification Program for the work done to create a native garden surrounding the cottage. The sign will not only describe the benefits of establishing Backyard Habitat by landscaping with native plants, stormwater management, and wildlife stewardship but will serve as a demonstration garden of the city's Backyard Habitat Certification Program and invite the public to explore the garden which will include identifying tags on the plants. In addition,the informational sign will add to the benefit The Iron Workers Cottage provides to the Old Town neighborhood by bringing more Lake Oswegans and tourists to explore and learn about our history.The project is enthusiastically approved by the Old Town Neighborhood Association. To ensure a complimentary look,the sign will be designed, built and installed by Seagate Reach LTD,the same firm commissioned to do the Iron Workers Cottage informational sign in front of the cottage. The sign will not require a high level of maintenance or cost either of which will be borne by the Preservation Society,an all-volunteer organization. The project will be completed by June,2021. Narrative LOPS grant narative application final 10-11-2020 Attachments 32.67KB (1).docx OTNA endorsement of grant.docx 13.03KB Ntbx 25rrb Section 4: Prerequisites All Items are required to be met prior to submittal. Please check off the items that have been satisfied.* ✓ A designated project coordinator has been assigned. rJ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review ✓ A letter of support from the City-recognized neighborhood association has been submitted with the application. rJ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ✓ Where applicable,contractor/vendor bids have been obtained to support requested funds. ✓ If proposing physical improvements, a site plan, map, and photographs have been included. ✓ If proposals involve street trees, a supplemental street tree application has been included. NEP Coordinator Erik Olson grant approval.docx 16.16KB Correspondence* Neighborhood OTNA endorsement of grant.docx 13.03KB Association Letter of Support* Section 5: Submittal Check List Please check off all items below that have been included as part of your application submittal.All documents should be reproducible on 8-1/2"x 11"paper. Incomplete applications will not be considered.* 17 Completed Application (including the narrative addressing the criteria) rJ Letter of support for the project from the City-recognized neighborhood association. fJ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. rJ Contractor/vendor bids where applicable. fJ For Physical Improvements: Map and Site Plan showing existing features(vegetation,structures, etc.)and proposed improvements rJ For Physical Improvements: Photos showing existing site. ✓ For Street Trees: Supplemental Street Tree Application Questions?Contact the Planning Department at 503-697-6524 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, October 16, 2020, by 5:00 pm. • - - ! r� �4,7 '' x • .,'.,•:„. .... . 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Soul Skin Co c Ladd St Ladd St Ladd St The Lake Oswego Preservation Society requests a Neighborhood Enhancement Grant in the amount of$3,915 for an informational sign to be installed in front the Iron Workers Cottage on Wilbur Street --which is owned by the city and is the home of the Preservation Society. The sign will describe the collaboration between the City and the Preservation Society to be awarded the Platinum designation for meeting the highest requirement from the Backyard Habitat Certification Program for the work done to create a native garden surrounding the cottage. The sign will not only describe the benefits of establishing Backyard Habitat by landscaping with native plants, stormwater management, and wildlife stewardship but will serve as a demonstration garden of the city's Backyard Habitat Certification Program and invite the public to explore the garden which will include identifying tags on the plants. In addition, the informational sign will add to the benefit The Iron Workers Cottage provides to the Old Town neighborhood by bringing more Lake Oswegans and tourists to explore and learn about our history. The project is enthusiastically approved by the Old Town Neighborhood Association. To ensure a complimentary look, the sign will be designed, built and installed by Seagate Reach LTD, the same firm commissioned to do the Iron Workers Cottage informational sign in front of the cottage. The sign will not require a high level of maintenance or cost either of which will be borne by the Preservation Society, an all-volunteer organization. From: Betsy Wosko <b.woskocomcast.net> Date: October 11, 2020 at 3:52:10 PM PDT To: Emogene Waggoner<emogenewagqoner(a_qmail.com> Subject: Letter from Old Town NA in support of LOPS grant app In behalf of Old Town Neighborhood Association, please accept this as an enthusiastic endorsement of Lake Oswego Preservation Society's ("LOPS") grant application for an informational sign relating to its flora and fauna in front of the iron workers' cottage at 40 Wilbur Street. No less than a "platinum certification" from Backyard Habitat attests to LOPS's outstanding efforts in creating its garden, healthy for both people and wildlife. The sign would be a wonderful, useful, and educational addition to the Old Town neighborhood, and would serve as an example for others so that they, too, may recognize and treat their environmental stewardship as sacred, and transform this world for the better, one garden at a time. Please approve LOPS's grant request. Thank you and best wishes, Betsy Wosko Chair, Old Town NA 320 Durham St From: Olson, Erik Sent: Wednesday, October 14, 2020 2:47 PM To: 'JTMOORELO@' <COMCAST.NET itmoorelo@comcast.net> Cc: Emogene Waggoner<emogenewagRoner@gmail.com> Subject: RE: Lake Oswego Preservation Society neighborhood enhancement grant application Thanks for your email, Emogene et al. This emails confirms that we have discussed your project idea, and that it is eligible for NEP grant funding. Please be sure to attach a copy of this email to your application, as is required for all applicants. All the best, Erik Olson Senior Planner City of Lake Oswego PO Box 369 Lake Oswego,OR 97034 tel:503.697.6524 Stay Connected I Facebook I Twitter I Instaaram I e-uodates Section 1 : Application Summary and Contact Information Organization* Lakewood Neighborhood Association Project Mary Bosch and Karen Yoon Coordinator* Title in Project Volunteer Organization* Phone Number* 5035046770 Email* mpbosch4@gmail.com Address* Street Address 431 Lakewood Avenue Address Line 2 aty State/Rovince/Region Lake Oswego OR R>stal/Zip Code Country 97034 United States Name of Project* Mary Bosch Requested Grant $ 1,150.00 Amount* Neighborhood Lakewood Association* Have you previously Yes applied for a grant?* Years Requested* $1,334-2017-2018 Walkie talkies for use in emergencies; $1,113-2018-2019, Emergency Preparedness supplies; and$8,300-2019-2020-Middlecrest Road Divider Improvement Section 2: Project Description, Budget, and Location Description:* dearly describe your project in as rruch detail as possible.For neighborhood signs,please include the proposed sign design,a site plan and photo(s)as attachments to the application.A supplemental street tree application is required for projects involving street trees. The Lakewood Neighborhood Association asks for funds for a 2nd neighborhood sign and to add a 3rd line to the existing neighborhood sign. In 2020, Lakewood residents have observed significantly increased pedestrian and cycle traffic on Northshore Road between State Street and Berwick Rd. In part,this activity is linked to COVID requirements for home-based work and school. One of the very common ways to de-stress is to take socially-distanced walks with family and friends.As Northshore has no sidewalks or shoulders and limited parking,the already narrow right-of-way often creates safety concerns for walkers and bikers. Lakewood neighbors sought to find a way to address some aspect of these safety concerns through the NEP and contacted City staffers, Erica Rooney and Will Farley. (Correspondence available upon request.)On October 2,Will and two Lakewood Association members conducted a walk-around Northshore and other nearby streets.Will Farley shared that Northshore is slated for road improvements in 2021 or 2022 and a number of safety measures(traffic signage, upgraded speed bumps,etc.)can be incorporated at that time.Together, it was decided the best way for Lakewood to utilize the grant funds was to add a second neighborhood signage at the key location of Northshore and Lakeshore Roads incorporating a brief phrase/message to vehicular traffic about'sharing the road'with non-motorized traffic.A simple message is: Share the Road.The other element of our grant fund request is to add a third line of text to the existing sign with the same message: Share the Road. Photos and site location/plan are attached both here and in the Location section. Description Lakewood sign photos.pdf 1.85MB Attachments Max 25rrb Budget:* Outline in as rruch detail as possible,and how your requested funds would be used.Rease note that neighborhood parties,picnics,and other social events are generally limited to$300.If you are purchasing more than$5,000 in goods or services from a single vendor/contractor,copies of your bids are required to be submitted as attachments with the application.See program guide section"Steps in Developing a Project"item 6. Jim Bateman, Public Works Department, referred Lakewood to the City's sign contractor: Don Sorber, Custom Wood Signs to obtain a cost estimate.A standard 18"x30"sign(as appears in the PDF photo of current Lakewood sign)costs$900, including the posts. In discussing a customized horizontal panel or expanded wood piece to include a phrase about sharing the road (3 lines of text),the cost is$950. Don estimated an additional $200+to move the text up for the existing sign and add a 3rd line.Total funding requirements for this project (1 new sign +an additional row of text to existing sign)are$1,150. Budget Attachments Bid-Lakewood Neighborhood-Bosch-2020.pdf 444.38KB Nbx 25rrb PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. I F UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED,APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY'S CAPITAL IMPROVEMENT PLAN. Location:* Rease include the project address in the written description.If proposing a physical improvement a rrap,photo,and rough site plan of the location is required to be submitted as an attachment below. The attached PDF(same as included in Section 1 - Description)depicts the location and general right-of-way at the Y-intersection of Northshore Rd. and Lakeshore Rd.The note below from Will Farley provides more guidance: "The property at 629 Middlecrest Road looks as though it is about 4 feet from the pavement edge of North Shore in that area,which lines up with the space between the roadway and the rock outcropping.There is right-of way that looks to be originally planned as a fourth leg to the intersection just west of that property that never got built." Location Lakewood sign photos.pdf 1.85MB Attachments Max 25rrb Section 3: Criteria Please provide a narrative describing how your project meets the criteria listed below. You can use the space provided, or submit a more detailed narrative using the narrative attachments upload button below. 1. The project will provide a public benefit to the Lake Oswego community. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 2. The project has neighborhood/community support and committed volunteers for implementation. 3. Responsibility: (It is the applicant's responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. 8. Neighborhood parties, picnics and other social events are limited to$300 in grant funds. 9. The project can be completed and expenses incurred by June 30,2021,the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 9,2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects,qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable,describe matching funds or in-kind contributions. 12. If application is for emergency supplies, please download and complete the "team captain supply list"excel sheet(available here). Narrative* This project has many public benefits: public safety, neighborhood pride and identity and community engagement. Neighborhood support for this project is very strong. (Letter attached.) For well over a decade, traffic on Northshore Road has been a high concern for Lakewood residents.Traffic speed, parking and sharing the road with nonmotorized vehicles has been a concern.There have been multiple meetings with traffic engineers and presentations at neighborhood meetings.Through the addition of a second neighborhood sign,we will remind everyone that uses the roadway that this is a very active residential street and not a thoroughfare.The sign will make an important contribution to the safety issues which will be further addressed in the next two years when the City upgrades the street with paving, speed bump improvements and other amenities.The neighborhood association strongly supports the sign project.An NEP grant sub- committee met to review and evaluate a list of suggested projects from neighbors.With the time constraints for implementation this fiscal year,we decided to focus on this simple project. Committee members Mary Bosch, Karen Yoon and Peggy Friedl-Yee are committed to seeing this project through. Mary Bosch will be the coordinator and lead contact with the City.As noted in an earlier section of this application,the sign will be on public right-of-way designated in the photos provided.This project should entail no maintenance.The grant will not be utilized to fund ongoing or annual expenses of the neighborhood association. Through other successfully completed NEP grant projects, Lakewood has a track record of commitment to implementation, collaboration with the City and timely completion of projects.The sign can be installed before the June 30,2021 fiscal year end. Past projects include emergency preparedness supplies and an upgraded road divider. In 2018 the Lakewood Neighborhood was able to expand its emergency supplies with an NEP grant in the amount of$1,113 that enabled the purchase of emergency kits for the 2 easements at either end of the neighborhood. Among the emergency items purchased were trauma first aid kits,fire extinguishers,disposable gloves and other items as well as two storage containers. In 2019-2020 the road divider on Middlecrest was repaired.The decaying railroad ties were removed and replaced with a stone wall.A few more plants were planted as well. This was done by Storm Landscape Services for$4780. Photo of completed project is on the NEP grant webpage, conveying our joint success! Narrative Lakewood letter of support.pdf 118.68KB Attachments Ntx25rrb Section 4: Prerequisites All Items are required to be met prior to submittal. Please check off the items that have been satisfied.* ✓ A designated project coordinator has been assigned. rJ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review ✓ A letter of support from the City-recognized neighborhood association has been submitted with the application. rJ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ✓ Where applicable,contractor/vendor bids have been obtained to support requested funds. ✓ If proposing physical improvements, a site plan, map, and photographs have been included. ✓ If proposals involve street trees, a supplemental street tree application has been included. NEP Coordinator NEP Correspondence.docx 21.22KB Correspondence* Neighborhood Lakewood letter of support.pdf 118.68KB Association Letter of Support* Section 5: Submittal Check List Please check off all items below that have been included as part of your application submittal.All documents should be reproducible on 8-1/2"x 11"paper. Incomplete applications will not be considered.* 17 Completed Application (including the narrative addressing the criteria) rJ Letter of support for the project from the City-recognized neighborhood association. fJ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. rJ Contractor/vendor bids where applicable. fJ For Physical Improvements: Map and Site Plan showing existing features(vegetation,structures, etc.)and proposed improvements rJ For Physical Improvements: Photos showing existing site. ✓ For Street Trees: Supplemental Street Tree Application Questions?Contact the Planning Department at 503-697-6524 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, October 16, 2020, by 5:00 pm. Sam le exi tin � sign Northshore & State _. ... . iit i Y k4 -•L- _ _ `.■ i i A , £ 1, ,1 , 7 ,1%e 1,,/,, A Z .7" (,., _ 1 i •_• .,. Y !'f.'* � ' •1 • p 'sw d ✓ �, / ma y J. '�+C g4, rJ r,yems / ; `, ✓T f i :' #�_�. ♦ J " 41.. - - • *71;--�~ivo • . ----'-f ,,,,,fF... f.ems-rr,:•-e' .- r .,�F tL•fi * - _� ■ .. i �- 1 F ,iv ,mow 1 • o .9 s r�. •/r #tea r, 4 ,• r * ''' ,_: �, *-y; 4 akewood ;. ems: - , z mil , _ "" ` ` y Neighborhood , . ` ` , * ��b k % �r w A •�may t . a , i w - ��, ram.•✓� �-..1 '.[1�- -•j -ate _ Proposed si � n �eneral location 1925 Lakewood Plat Map St Identified Intersection Note : the 4th le e — not constructed 8 6L,. Atirr . N �������O� DO a,.R° PLAT N21 , °rye U*reya Jrd lY.z89 e� ���,.rat SITUATED IN h.,rr. `` THE AL BERT DuRHAM D.LC. ��" " ' �„ SEC 10,T2S.,R1E WM, CIA120 Sur COUNTY ORE. • � a o Scale i=12o Sure. by F.W. 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' . ,e, .‘,.. { 4• _ d '�; ,§ it 1 �" - RM'h o •F+r 4 ti. yam. . • Close - upill r i n right- of-way ust at o o Facing Lakeshore Northshore toward State St. , yr fR,;i ; „ #, 4} w 33 ice_ d1�A I 1 s,' r i _ J _ ' r Intersection w o Note : red dots indicate sign poles , 7, III \ \ ,,,/ I,. 7 , \\, 4„:---- ,jes-vv01(e7. Ns • '''- ' • '''''''''''::*-'''''''''''''''':„11 \ \ \ iiff4 , ____, , „----- , , , :? r6—\4:7'::::::':'' ='---' '' 4 0 A ♦ 0 i / . '41"--. _tMl. Source: City of Lake Oswego — 1 CUSTOM WOODr• _� \ B i d O / DATE INVOICE # Don Sorber 1020 5.E.Clinton St. 10/ 12 / 2020 Portland,Oregon 97202 (503) 233-1539 BILL TO Mary Bosch Lakewood Neighborhood Assc. 503-504-6770 P.O. NUMBER TERMS 1 Down Balance on Completion QUANTITY DESCRIPTION PRICE EACH AMOUNT 1 18" x 30" x 3" s/f sandblasted Neighborhood Sign to match existing sign, w/ 6" x 6" posts and caps $900.00 1 18" x 30" x 3" s/f sandblasted sign same as above w/ 3 lines of text (add Share the Road) $950.00 1 3 1/2" x 30" x 2" "Share the Road" to hang under the original sign $200.00 Thanks for considering Custom Wood Signs for this project. Total Bid $2050.00 Peggy Friedl-Yee 455 Lakewood Rd Lake Oswego, OR 97034 peggyfy@mac.com 503-421-4253 October 14, 2020 Eric Olson City of Lake Oswego P.O. Box 369 380 A Ave. Lake Oswego, OR 97034 Dear Eric, The Lakewood Neighborhood Association approves the grant application for 2020 by Mary Bosch and Karen Yoon for improved signage for pedestrian safety. Sincerely, Peggy Friedl-Yee Interim Chair of Lakewood Neighborhood Association Excerpt of correspondence with City of LO NEP Coordinator. Multiple phone conversations also occurred in preparation of this grant. Eric Olson has been exceptionally helpful. N.E.P. question Inbox . • E . mar Sun, Oct 4, 1 :46 PM (11 days ago) bos ch Hi Eric, On Friday, Karen Yoon and I met with Will Farley and had an excellent and informative walk d and other streets to discuss traffic safety mar Sun, Oct 4, 1 :47 PM (11 days ago) bos ch Eric, I just saw that Jim Bateman in Public Works handles signs. Should I contact him? Neighborh Mon, Oct 5, 10:18 AM (10 days ood ago) Associatio ns Good morning Mary, Yes, Jim Bateman is who you should reach out to. Iris McCaleb I Long Range PI; Administrative Assistant 503.697.6591 www.ci.oswego.or.us 1 mar Mon, Oct 5, 4:15 PM (10 days ago) bos ch Hi Jim I was referred to you by Eric and Iris in Planning....this is regarding the neigh. grant. Neighborhood Wed, Oct 14, 10:55 AM (1 Associations <neighborhoods@ci.oswego.or.us> day ago) to Neighborhood, me Hi Mary, Apologies for the delay in my response. If you haven't already, I would recommend discussing your project idea with Jim as soon as you can. He is available via email at ibateman@lakeoswego.city. Best, Erik Olson Senior Planner City of Lake Oswego PO Box 369 Lake Oswego,OR 97034 tel:503.697.6524 Stay Connected I Facebook I Twitter I Instaaram I e-updates The City continues to work diligently to serve our community during the COVID-19 pandemic. City facilities remain either closed to walk-in traffic or are offering limited access with additional safety protocols. For City service updates, or to make an in-person appointment with a department, visit www.lakeosweoo.city. Section 1 : Application Summary and Contact Information Organization* Meadows HOA Project Howard Gile Coordinator* Title in Homeowners association Organization* Phone Number* 5032469485 Email* hgile@mindspring.com Address* Street Address 4975 Bilford Lane Address Line 2 aty State/Rovince/Region Lake oswego Oregon R>stal/Zip Code Country 97035 Clackamas Name of Project* Parkview right of way sprinkler update Requested Grant $ 6,500.00 Amount* Neighborhood Westlake Association* Have you previously Yes applied for a grant?* Years Requested* 2017 Section 2: Project Description, Budget, and Location Description:* Clearly describe your project in as rruch detail as possible.For neighborhood signs,please include the proposed sign design,a site plan and photo(s)as attachments to the application.A supplemental street tree application is required for projects involving street trees. The public-owned frontage along the north side of Parkview from Bunick east to the Montessori School at Carman Drive, and from Bunick west to the west side of the Open Space, has always been maintained by The Meadows Homeowners Association.This began in about 1990 when The Meadows was first developed,even though none of our homeowner's properties front Parkview.The cost to The Meadows Homeowners Association to maintain this park strip is in excess of$10,000 per year including landscape maintenance, irrigation water, irrigation system repairs and tree trimming.We take pride in the looks of this park strip as it enhances the entire Westlake Area. The irrigation system is now over 30 years old and is a constant maintenance issue.This year we have begun to have leaks in the main line serving the area west of Bunick.This main supply line was placed near the center of the park strip and the trees planted right next to the supply line.The tree roots have surrounded the supply line and are now beginning to cause leaks,with the most current leak being right under the root ball of one of the mature trees.The only way to repair the leak is to cut out the main tree roots or take down the tree to access the irrigation line.This problem is going to be ongoing as the trees cause more of the same kind of leak. We respectfully request a grant to cover the cost of this work.This park strip is publically owned and we believe that this work will maintain the looks of the Westlake Description Max 25rrb Attachments Budget:* Outline in as rruch detail as possible,and how your requested funds would be used.Rease note that neighborhood parties,picnics,and other social events are generally limited to$300.If you are purchasing more than$5,000 in goods or services from a single vendor/contractor,copes of your bids are required to be submitted as attachrrents with the application.See program guide section"Steps in Developing a Roject"item 6. We have worked with our landscape management company(Pacific Landscape)and determined that the best way to correct this problem is to install a new main supply line from Bunick west about 500 feet, placed along the north side of the park strip just next to the fence line of the backyards of the homes on Bilford Lane.This will be far enough from the trees to avoid damaging any main root systems,and should eliminate stress leaks caused by the man tree roots in the future.The cost will be$6501 as quoted by Pacific Landscape Management.We do not see any other way to fix the problem without having to remove/replace trees as leaks happen,which is not a very acceptable solution. Budget Attachments Nbx 25r b PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED,APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY'S CAPITAL IMPROVEMENT PLAN. Location:* Rease include the project address in the written description.If proposing a physical improvement a map,photo,and rough site plan of the location is required to be submitted as an attachment below. The public-owned frontage along the north side of Parkview from Bunick east to the Montessori School at Carman Drive, and from Bunick west to the west side of the Open Space.. Location Max 25mb Attachments Section 3: Criteria Please provide a narrative describing how your project meets the criteria listed below. You can use the space provided, or submit a more detailed narrative using the narrative attachments upload button below. 1. The project will provide a public benefit to the Lake Oswego community. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 2. The project has neighborhood/community support and committed volunteers for implementation. 3. Responsibility: (It is the applicant's responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. 8. Neighborhood parties, picnics and other social events are limited to$300 in grant funds. 9. The project can be completed and expenses incurred by June 30,2021,the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 9,2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects,qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable,describe matching funds or in-kind contributions. 12. If application is for emergency supplies, please download and complete the "team captain supply list"excel sheet(available here). Narrative* Included in this document is a support letter from the Westlake NA Also copy of the bid from Pacific landscape. The project coordinator of the Meadows HOA has spoken to Erick Olson and Erica Rooney. Narrative Support for 2020 The Meadows NEP Grant.pages Attachments 37.61 KB (7).pdf Mx 25rrb Section 4: Prerequisites All Items are required to be met prior to submittal. Please check off the items that have been satisfied.* rJ A designated project coordinator has been assigned. rJ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review 17 A letter of support from the City-recognized neighborhood association has been submitted with the application. rJ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. rJ Where applicable,contractor/vendor bids have been obtained to support requested funds. r If proposing physical improvements, a site plan, map, and photographs have been included. ✓ If proposals involve street trees, a supplemental street tree application has been included. NEP Coordinator Support for 2020 The Meadows NEP Grant.pages Correspondence* (7).pdf 37.61KB Neighborhood Support for 2020 The Meadows NEP Grant.pages Association Letter of 37.61KB (7).pdf Support* Section 5: Submittal Check List Please check off all items below that have been included as part of your application submittal.All documents should be reproducible on 8-1/2"x 11"paper. Incomplete applications will not be considered.* 17 Completed Application (including the narrative addressing the criteria) rJ Letter of support for the project from the City-recognized neighborhood association. fJ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. rJ Contractor/vendor bids where applicable. ✓ For Physical Improvements: Map and Site Plan showing existing features(vegetation,structures, etc.)and proposed improvements ✓ For Physical Improvements: Photos showing existing site. ✓ For Street Trees: Supplemental Street Tree Application Questions?Contact the Planning Department at 503-697-6524 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, October 16, 2020, by 5:00 pm. October 14, 2020, To whom it may concern, I am writing this letter as Chairman of the Westlake Neighborhood Association, in support of the Neighborhood Enhancement Program grant being submitted by The Meadows HOA, for improvements to the irrigation system along Parkview. As the application points out,this portion of the irrigation system is on publicly owned frontage,and does not correspond to any of the residences of the HOA. Nevertheless,for the past 30 years the HOA has supported the maintenance of the irrigation system,the watering,as well as of the landscaping and tree trimming involved. The Meadows is located within the Westlake Neighborhood Association. After consulting with the NA Board, and after reviewing the project to be funded, we believe that the proposed work will maintain and improve the appearance of the Westlake neighborhood as a whole. Therefore we recommend this NEP grant application for your approval and funding. Sincerely yours, Ken Slickers Chair, Westlake NA Section 1 : Application Summary and Contact Information Organization* Palisades Neighborhood Association (PNA) Project Kirsty Reilly Coordinator* Title in Area Representative Organization* Phone Number* 310-804-6686 Email* 4kirsty@tuzigoot.com Address* Street Address 17351 Canyon Dr. Address Line 2 aty State/Rovince/Region Lake Oswego OR R>stal/Zip Code Country 97034 USA Name of Project* Palisades Neighborhood Association Neighborhood Signs(2) Requested Grant $ 1,800.00 Amount* Neighborhood Palisades Association* Have you previously Yes applied for a grant?* Years Requested* 2019 Section 2: Project Description, Budget, and Location Description:* dearly describe your project in as rruch detail as possible.For neighborhood signs,please include the proposed sign design,a site plan and photo(s)as attachments to the application.A supplerrental street tree application is required for projects involving street trees. PNA is applying for funding for two neighborhood signs, consistent with approved city format and including the Palisades Neighborhood Association logo at the following locations: 1)Southshore and Greentree 2)Overlook at the intersection of municipal golf course and Lakeridge High School baseball field in front of existing pedestrian sign Description IMG_20201006_130815951.jpg 6.93MB Attachments IMG_20201006_125601883.jpg 7.55MB Max 25rrb Budget:* Outline in as rruch detail as possible,and how your requested funds would be used.Rease note that neighborhood parties,picnics,and other social events are generally limited to$300.If you are purchasing rrore than$5,000 in goods or services from a single vendor/contractor,copies of your bids are required to be subrritted as attachnrents with the application.See program guide section"Steps in Developing a Roject"item 6. Jim Bateman,Assistant Public Works Director, has secured a proposal from the customary supplier of these signs for all other neighborhood signs, Custom Wood Signs, in the amount of$900 per sign for a total of $1800. (See Page 3 of the attached email correspondence from Mr. Bateman. Mr. Bateman also confirms that city staff will install the signs at no additional cost so the"all-in"cost is$1800.As of the time and date of submission of this application, October 14, 2020,we have been unable to secure a written quote from the sign supplier.We appreciate that Mr. Erik Olson, NEP coordinator, has approved our submission of this application with only the verbal quote secured by Mr. Bateman in an email on the morning of October 14. Budget Attachments Palisades NA Bateman Correspondence.pdf 907.97KB Nbx 25rrb PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED,APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY'S CAPITAL IMPROVEMENT PLAN. Location:* Rease include the project address in the written description.It proposing a physical irrproverrent a rrap,photo,and rough site plan of the location is required to be submitted as an attachment below. 1)Southshore and Greentree 2)Overlook at intersection of municipal golf course and Lakeridge High School baseball field in front of existing pedestrian sign Attached are photos of the two sites which are approved by Mr.Jim Bateman,Assistant Public Works Director and maps showing the location. Location IMG_20201006_130815951.jpg 6.93MB Attachments Palisades NA 2020 Grant App Location 1.jpg 240.7KB IMG_20201006_125601883.jpg 7.55MB Palisades NA 2020 Grant App Location 2.jpg 254.43KB Max 25rrb Section 3: Criteria Please provide a narrative describing how your project meets the criteria listed below. You can use the space provided, or submit a more detailed narrative using the narrative attachments upload button below. 1. The project will provide a public benefit to the Lake Oswego community. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 2. The project has neighborhood/community support and committed volunteers for implementation. 3. Responsibility: (It is the applicant's responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. 8. Neighborhood parties, picnics and other social events are limited to$300 in grant funds. 9. The project can be completed and expenses incurred by June 30,2021,the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 9,2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects,qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable,describe matching funds or in-kind contributions. 12. If application is for emergency supplies, please download and complete the "team captain supply list"excel sheet(available here). Narrative* This narrative refers to each of the numbered bullet points in the guidelines above: 1.This project helps establish community identity as indicated on the attached letter of support from Dave Thatcher,Acting Chair, PNA 2.The letter from Dave Thatcher indicates that this project has the support in the form of committed volunteers for implementation. 3. Kirsty Reilly, a member of the PNA board, is the official project coordinator and the single point of contact for the City of Lake Oswego for this project.Al Calabria, also on the PNA board, is assisting Kirsty. 4.The attached letter from Jim Bateman,Assistant Public Works Director, confirms that the two sites selected are on public land. 5. Mr. Bateman and Mr. Olson of Lake Oswego City staff have confirmed that the project conforms to program requirements and therefore. Please see their attached correspondence. 6. No ongoing expenses are required. 7. NA 8. NA 9. PNA confirms that the project can be completed by June 30,2021 and that all invoices will be submitted to the City by July 9, 2020. PNA further confirms and commits to submit a project report with photos to the City by August 27,2021. 10. In 2019, PNA submitted a grant application to replace deteriorating park benches and a picnic table in Greentree Park.The total grant request was for$3550. 11. NA 12. NA Narrative Palisades NA Thatcher Correspondence.pdf 297.92KB Attachments Nbx 25rrb Section 4: Prerequisites All Items are required to be met prior to submittal. Please check off the items that have been satisfied.* ✓ A designated project coordinator has been assigned. rJ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review ✓ A letter of support from the City-recognized neighborhood association has been submitted with the application. rJ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ✓ Where applicable,contractor/vendor bids have been obtained to support requested funds. ✓ If proposing physical improvements, a site plan, map, and photographs have been included. ✓ If proposals involve street trees, a supplemental street tree application has been included. NEP Coordinator Palisades NA Olson Correspondence.pdf 545.74KB Correspondence* Neighborhood Palisades NA Thatcher Correspondence.pdf 297.92KB Association Letter of Support* Section 5: Submittal Check List Please check off all items below that have been included as part of your application submittal.All documents should be reproducible on 8-1/2"x 11"paper. Incomplete applications will not be considered.* 17 Completed Application (including the narrative addressing the criteria) rJ Letter of support for the project from the City-recognized neighborhood association. fJ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. rJ Contractor/vendor bids where applicable. fJ For Physical Improvements: Map and Site Plan showing existing features(vegetation,structures, etc.)and proposed improvements rJ For Physical Improvements: Photos showing existing site. ✓ For Street Trees: Supplemental Street Tree Application Questions?Contact the Planning Department at 503-697-6524 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. 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M C 175' S16Iv From: Bateman,Jim <jbateman@cLoswego_or_us> fJo(e-PON7`� Sent: Thursday, October 8, 2020 6:16 AM &` I To: Calabria,Al Subject: RE: Palisades Neighborhood Association-Neighborhood Enhancement Grant Application Al, Yes I think the two spots that we looked at will work well for the neighborhood signs Jim of 'f•o� Jim Bateman Assistant Public Works Director 0 P:(503)534.5682 C€ty ofLakeOsti•:ego raot' s v.c ocw o.nr.w From:Calabria,Al Sent:Wednesday,October 7, 2020 5:47 PM To: Bateman,Jim<jbateman@ci.oswego.or.us> Subject: RE: Palisades Neighborhood Association-Neighborhood Enhancement Grant Application Thanks,Jim. For the record, can you reply to this email confirming the two sites are agreed between PNA and the City? Al Calabria 17340 Oak Meadow Lane Lake Oswego,OR 97034 215-833-2841(M) alfredinoa@comcast.net From: Bateman,Jim<ibateman@ci.osweeo.or.us> Sent:Wednesday,October 7,2020 2:22 PM To: Calabria,Al<alfredinoa@comcast.net> Subject: RE: Palisades Neighborhood Association-Neighborhood Enhancement Grant Application Al, I contacted Don with Custom Wood signs and he said that he would get in touch with you. Jim i 1J� E Jim.BatemanV 1c J /'`►`.' C_.0 Vz..(cS Pb/U i) CCr �it',A Assistant PublicWori sDirector 15 O P:(503)534.5682 P a City of Lake Os-wego O+f G4e• v,,,,^a.ci.OSv'e°O.or.S7t From:Calabria,Al Sent:Wednesday, October 7,2020 9:57 AM To: Bateman,Jim <ibateman@ci_oswego_or.us> Subject: Palisades Neighborhood Association-Neighborhood Enhancement Grant Application 1. The two sites on the attached photos are on public land a. South Shore and Greentree at the corner with the white fence in the background-attached to this email b. On Overlook at the small driveway at the intersection of the municipal golf course and the Lakeridge High School baseball field coming attached to second email 2. The installation will be made at city expense,supervised by you at these precise locations Also, I've left a voice message with the sign supplier but did not receive a call back perhaps because they were confused by my Philadelphia area code on my mobile phone. Would you be so kind as to request that they send their quotation fortwo signs with the Palisades Neighborhood Association to me by email as this must be included in our application. Best regards Al Calabria 17340 Oak Meadow Lane Lake Oswego,OR 97034 215-833-2841(M) alfredinpa@comcast.net Al Calabria 17340 Oak Meadow Lane Lake Oswego, OR 97034 215-833-2841(M) alfredinpa @comcast.net 2 alfredinpa@comcastnet From: Bateman,Jim <jbateman@ci.oswego.or.us> rft6tE 3 Sent Tuesday, October 6, 2020 8:36 AM To: Calabria, Al Subject: RE: Palisades NA-Neighborhood Enhancement Program-Two signs Al, I talked to Don with Custom Wood signs and he said that the cost per sign is$900.00.City staff will install if for free.The locations on the east side of South Shore and on Overlook would work the best. I could meet at 1:00 p.m.today if you have time . Jim ".os Jim Bateman i�' '� Assistant Public Works Director J 3 5 w ".8 P:0S03)534.s6a2 City of Lake Oswego °ira°&' w,:.c.ci.ocw Do.arasc From:Calabria,Al Sent: Monday, October 5, 2020 10:02 AM To: Bateman,Jim<jbateman@ci.oswego.or.us> Subject: Palisades NA-Neighborhood Enhancement Program-Two signs Hello Jim and thanks again for returning my call promptly. Attached is the email from our interim chairman, Dave Thatcher showing Google street views of the three sites for signs under consideration. Kindly review these and advise: 1. Are these public lands qualified for a neighborhood sign? 2. Are there any restrictions or cautions we should be aware of? I will have all voting complete by 5 pm today so I'll know which two sites are favored. Can we set a time to be together at these sites tomorrow? Would 0900 work for you? Thanks! Al Calabria 17340 Oak Meadow Lane Lake Oswego,OR 97034 215-833-2841 (M) alfredinpa pcomcast.net 1 C Del P oni-Pc-ACC: () L i - � 2.1. SO 2 $900 and I am awaiting a written quote form that sign supplier. Jim advised that the city will cover installation costs so the total grant request will be for$1800. Kindly confirm all is in order and if we are missing anything, kindly advise. Many thanks! Al Calabria 17340 Oak Meadow Lane Lake Oswego,OR 97034 215-833-2841(M) alfredinna pcomcast.net 2 p s E (k)ciGt.tgOggsabb , ccociA o/U (PO O f JT GL-kBC2 4—MD 070 ti7c & C-rvT 1 aC iZ 4741 — & r v tj'tC t 7 Div 0 Oct�, 2020 C212es(?offD e JCS rite- rDA V r^T Zft-W �'10 JtC 7N6 Ifcr 2 To Whom It May Concern: v PD D ( (4/S P/223E,Cr The Board of the Palisades Neighborhood Association whole-heartedly supports the application for a neighborhood enhancement grant for the purpose of obtaining neighborhood signs. Like other neighborhoods have found, having signs at key locations entering the neighborhood supports the neighborhood's identity and fosters pride in the neighborhood. Identity is especially important in a neighborhood the size of Palisades where various areas are at some distance from one another. Several Board members have indicated their willingness to volunteer to perform periodic maintenance on the signs to preserve their condition. Use of a neighborhood enhancement grant to obtain neighborhood signs for the Palisades neighborhood is a very worthwhile use of funds. Signage will enhance the neighborhoods character,foster pride and support the identity of this diverse community. David Thatcher Vice-Chair Palisades Neighborhood Association Pr sl c� Ne G es-zsef4D vi h6ScC i I-lo n.} aj trGl-1602 t b O i> L vft l?c t EAi r F OG 2/ 7 .-G2d !f'i rr ikr-77O,J P D 2 a 1- CW1 G U alfredinpa@comcast.net Co 12 te po c--NCc LA/171+92=CK o�sot' SC7 nod Pe- From: Olson, Erik<eolson@ci.oswego.or.us> 4- 1L--OSi,Je Sent: Thursday,October 8, 2020 7234 PM lxyoNooe062Pe -r , To: Calabria,Al Cc: Neighborhood Associations f Subject: RE: Palisades Neighborhood Association-Application for Grant under Neighborhood Enhancement Program Al, This is an email confirmation that we spoke about your project, and it appears to be eligible for the NEP Grant program based on the materials you've provided. Please include a copy of this email as an attachment to your online application submittal. Thank you, Erik Olson Senior Planner City of Lake Oswego PO Box 369 Lake Oswego,OR 97034 tel:503.697.6524 O rr`4_ EG - Stay Connected 1 Facebook I Twitter 1 Inslaaram [ e-uodates The City has implemented measures to reduce the spread of COVID-19 and protect our staff and customers, while maintaining our commitment to serve the community. For City closures and information regarding the City's response to coronavirus, visit www.lakeosweao.ciiv/coronavirus or call 503-635-0290. From: Calabria,Al Sent:Thursday,October 08,2020 12:30 PM To: Olson, Erik<eolson@ci.oswego.or.us> Cc: Neighborhood Associations<neighborhoods@ci.oswego.or.us> Subject: Palisades Neighborhood Association-Application for Grant under Neighborhood Enhancement Program Hello Erik and Iris, This is to confirm that we spoke about our project today and, as you instructed, attached is the email from Jim Bateman confirming that the two sites we have chosen for our neighborhood signs are on public property and that they are appropriate for the signs. Jim secured a verbal quote from the sign supplier normally used on these signs at a cost of t Section 1 : Application Summary and Contact Information Organization* Uplands Neighborhood Association Project Chris Thompson Coordinator* Title in Emergency Preparedness Committee head Organization* Phone Number* 503-334-5635 Email* thomps@mindspring.com Address* Street Address 1781 Egan Way Address Line 2 aty State/Rovince/Region Lake Oswego Oregon Rbstal/Zip Code Country 97034 USA Name of Project* Emergency preparedness supplies and storage container Requested Grant $ 5,472.00 Amount* Neighborhood Uplands Association* Have you previously Yes applied for a grant?* Years Requested* 2018-2019 Section 2: Project Description, Budget, and Location Description:* dearly describe your project in as rruch detail as possible.For neighborhood signs,please include the proposed sign design,a site plan and photo(s)as attachrrents to the application.A supplerrental street tree application is required for projects involving street trees. The purpose of this proposal is to request a grant for the purchase, delivery and provisioning of a"one-time emergency"supply container to be used by Uplands CERT members in the aftermath of a regional emergency. The container will be secured with a combination padlock that 5 team members have access to.As required by LOSD,the supplies will be inspected, inventoried, and maintained on a semi-annual basis by Chris Thompson or other members of the Uplands Neighborhood Association in coordination with David Kainoa (LO-CERT coordinator). Chris Thompson, Emergency Preparedness Committee head, has agreed to take Lake Oswego CERT training (once CERT classes resume in early 2021)to learn proper use of the supplies.Additionally, other Uplands neighbors will be encouraged to take CERT training at the same time. The Uplands Neighborhood Association currently has the following emergency supplies stored at Chris Thompson's house,which are to be stored in the proposed container.These items were purchased with funds from previous NEP grants: (1) Roll Stretcher; (2)Triage Tape multi-color; (2)50-PersonTrauma First Aid Kit; (1)Glowsticks; (1) 100' Paracord; (1)64' Utility Rope; (2) 10 lb ABC Dry Chemical Extinguishers, (4)BaoFeng UV-82L Two Way Radio, (4)BaoFeng 8AAA Batteries, (1) LifeStraw Community;(22)Tid VHF/UHF walkie- talkies(16 walkie talkies have been distributed to Uplands neighbors). Description Nbx 25rrb Attachments Budget:* Outline in as such detail as possible,and how your requested funds would be used.Rease note that neighborhood parties,picnics,and other social events are generally hilted to$300.If you are purchasing rrore than$5,000 in goods or services from a single vendor/contractor,copies of your bids are required to be submitted as attachments with the application.See program guide section"Steps in Developing a Roject"item 6. $3,250*-8'x10' Used Standard Shipping Container w/Cargo Doors, 8'6"tall, includes delivery (https://www.conexwest.com/) *Please see four attached quotes for storage options. Costs range from$2,645 to$3,432. Note that full-size 20'containers(twice the size)cost about$600 less because the 10ft length is considered an irregular size. However,a full-size container is 160 sq. Ft.,which exceeds the 120 sq. Ft. limit imposed by LOSD.All quoted options included delivery and setup. $57**-Two Master Lock combination padlocks, resettable bottom-dial location,with shackle guards (https://www.grainger.com/product/MASTER-LOCK-Combination-Padlock-38W807) **It appears that shipping containers require two locks.We may only need one secure padlock. $452-Drinking water storage(220 gallons)(https://www.thereadystore.com/). Includes four 55-gallon barrels, 1 bung wrench, 1 siphon, 2 water preserver solutions. $15-Surgical masks(50 count,triple-layer)Our existing supply of masks was donated to the LO Fire Department in March 2020. (https://www.amazon.com/Disposable-Face-Protection-General-3- ply/dp/B088N7HY6T/ref=zg_bs_11312315011_6_encoding=UTF8&psc=1&refRID=GPTVCR116KVFW820YMA W) $1,703***-Additional emergency kit supplies All requested emergency supplies, including a worksite box,are included in the attached LO-CERT Team Captain Supply spreadsheet,which has already been approved and reviewed by David Kainoa(see attached email from David). ***Note that we already have four GMRS radios;this submission includes a request for four GMRS radio licenses. ***Note that this spreadsheet includes a$498 request for a 60"metal worksite box,which is recommended by LO-CERT for single-team kits.While such a box is smaller than our ideal(for example, it can't contain any water barrels), it would be better than no container at all. So please consider the small worksite box to be a fallback option only. However,the$498 cost is included in this submission. ***Note that a request for 310 8210v particulate masks is included, however N95 masks are not currently available for purchase. $5472-Total grant request Budget Attachments PrepLO approval- David Kainoa.pdf 443.11KB Uplands neighborhood 2020 emergency supply 22.51 KB grant requestidsx 8'x 10'Tuff Shed Ranch quote$2733.pdf 3.96MB 6'x 10'Tuff Shed Lean-To quote$3432.pdf 3.96MB 8'x 20'storage container quote$2645.pdf 207.6KB 8'x 10'storage container quote$3250.pdf 48.3KB Vex 25rrb PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. I F UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED,APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY'S CAPITAL IMPROVEMENT PLAN. Location:* Rease include the project address in the written description.It proposing a physical improvement a rrap,photo,and rough site plan of the location is required to be submitted as an attachment below. Our hope is that a container for these emergency supplies can be located at Uplands Elementary School. Please see attached preliminary approval from Anthony Vandenberg, LOSD Executive Director of Project Planning. Please also see attached photos of proposed location near existing storage container at Uplands Elementary School. Finally, please find an approval email from Brent Paul(LOSD)regarding placement of a worksite box at Uplands Elementary. No decision was made on the cargo container. It's not clear currently if LOSD will accept a cargo container on this site,though they have said yes to placement of a worksite box and seem open to considering placement of a 10'cargo shipping container next to the existing storage container on the existing foundation. Location Letter from Tony Vandenberg March 2020- Uplands Attachments 1.01 MB neighborhood.pdf imagel.jpeg 175.57KB image0.jpeg 160.73KB Brent Paul email approving placement of worksite 654.76KB box.pdf Msx 25rrb Section 3: Criteria Please provide a narrative describing how your project meets the criteria listed below. You can use the space provided, or submit a more detailed narrative using the narrative attachments upload button below. 1. The project will provide a public benefit to the Lake Oswego community. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 2. The project has neighborhood/community support and committed volunteers for implementation. 3. Responsibility: (It is the applicant's responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. 8. Neighborhood parties, picnics and other social events are limited to$300 in grant funds. 9. The project can be completed and expenses incurred by June 30,2021,the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 9,2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects,qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable,describe matching funds or in-kind contributions. 12. If application is for emergency supplies, please download and complete the "team captain supply list"excel sheet(available here). Narrative* The Uplands Neighborhood Association Emergency Preparedness Program is designed to raise awareness about options that neighborhood residents have for preparing for and responding to emergencies. The purpose of this proposal is to set up a"one-time emergency supplies"storage container for the benefit of all Uplands neighbors and LO-CERT deployment in the aftermath of a regional emergency. Our board unanimously approves and endorses the submission by EP Committee head Chris Thompson. His request if approved will provide the Uplands neighborhood with additional supplies as outlined by LO Preps requirements as specified in the application and,thanks to the LOSD, a central storage space adjacent to the parking lot at Uplands Elementary school to facilitate access. Narrative Nbx 25rrb Attachments Section 4: Prerequisites All Items are required to be met prior to submittal. Please check off the items that have been satisfied.* rJ A designated project coordinator has been assigned. rJ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review 17 A letter of support from the City-recognized neighborhood association has been submitted with the application. rJ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. rJ Where applicable,contractor/vendor bids have been obtained to support requested funds. r If proposing physical improvements, a site plan, map, and photographs have been included. ✓ If proposals involve street trees, a supplemental street tree application has been included. NEP Coordinator PrepLO approval- David Kainoa.pdf 443.11KB Correspondence* Erik Olson review confirmation email.pdf 721.41KB Neighborhood 2020 Neighborhood Association approval.pdf 114.79KB Association Letter of Support* Section 5: Submittal Check List Please check off all items below that have been included as part of your application submittal.All documents should be reproducible on 8-1/2"x 11"paper. Incomplete applications will not be considered.* 17 Completed Application (including the narrative addressing the criteria) rJ Letter of support for the project from the City-recognized neighborhood association. fJ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. rJ Contractor/vendor bids where applicable. ✓ For Physical Improvements: Map and Site Plan showing existing features(vegetation,structures, etc.)and proposed improvements ✓ For Physical Improvements: Photos showing existing site. ✓ For Street Trees: Supplemental Street Tree Application Questions?Contact the Planning Department at 503-697-6524 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, October 16, 2020, by 5:00 pm. Chris Thompson From: kewiki808@gmail.com Sent: Friday, October 16, 2020 12:48 PM To: neighborhoods@lakeoswego.city Cc: thomps@mindspring.com Subject: NEP grant proposal for emergency supplies (Uplands NA) Attachments: Uplands neighborhood 2020 emergency supply grant request.xlsx I have gone over the requirements for the NEP grant with Chris Thompson. I recommend that this proposal be fully approved. David Kainoa LO-CERT Coordinator (808) 228-0123 1 Team Captain Supply Kits Select your Neighborhood Association 'Uplands Enter total number of emergency response 40 team members>>> Is 1 1. Price I' Qty I Total Price I Total Qty Authorized I Qty Requesting I Total Price Roll Stretcher $32.00 1 $32.00 1 1 $32.001http://amzn.to/2p87aTa. Triage Tape-Red/Green/Yellow/Black $36.00 1 $36.00 1 0 $0.00 https://www.amazon.com/Crime-Scene-CSI-TRIAGE-Triage- 50-Person Trauma First Aid Kit $245.97 1 $245.97 1 0 $0.00 http://www.sosproducts.com/50-Person-Duffle-Bag-First-Aid-Kit-p/3550.htm Glow Sticks(Multi-Color 12 pack) $17.85 2 $35.70 2 1 $17.85 http://amzn.to/2avCxbl 100'Paracord $11.00 1 $11.00 1 1 $11.00 http://amzn.to/2p8pTit 64'Utility Rope $28.99 1 $28.99 1 1 $28.99 https://www.amazon.com/Climbing-Diameter-Outdoor-Accessories- 10LB ABC Dry Chemical Fire Extinguisher $72.90 5 $364.50 5 1 $72.90 http://amzn.to/2os2ixh Pyle Megaphone 50 Watts $56.21 1 $56.21 1 1 $5 https://www.amazon.com/Pyle-Megaphone-Speaker-Bullhorn- 10X10 Easy Up Tents $133.73 1 $133.73 1 1 $13 https://www.amazon.com/Z-UP-Instant-Shelter- 3M 8210V Particulate Respirator(10-pk) $40.63 1 $40.63 1 1 $40. https://www.amazon.com/3M-Particulate-Respirator-Respiratorv- 4 in 1 tool $17.99 5 $89.95 5 5 $89.95 https://www.amazon.com/Emergencv-Earthquakes-Hurricanes-Disasters- Waterproof Notebook(10 pack) $17.48 1 $17.48 1 1 $17.48 https://www.amazon.com/CUGBO-Waterproof-All-Weather-Activities- Lumber marking crayons(12 pack) $10.88 1 $10.88 1 1 $10.88 https://www.amazon.com/Dixon-49400-Marking-Cravons-12- Resettable combination locks $12.36 1 $12.36 1 1 $12.36 https://www.amazon.com/Master-Lock-175D-Combination-Padlock/dp/B00004SQLH Safety googles(12 pack) $30.51 1 $30.51 1 1 $30.51 https://www.amazon.com/AmazonBasics-Anti-Fog-Shooting-Glasses-12- Green hard hats(16 pack) $88.29 1 $88.29 1 1 $88.29 https://www.amazon.com/MSA-454621-Skullgard-Suspension- LifeStraw Mission $129.63 4 $518.52 4 1 $129.63 https://www.amazon.com/LifeStraw-Purification-Gravitv-Fed-Emergencv- Jobsite Box(includes$79 delivery fee) $498.00 1 $498.00 1 1 $498.00 https://www.homedepot.com/p/RIDGID-60-in-0-Drawer-Universal-Storage-Top-Chest- Work gloves $27.37 M 5 1 $27.37 https://www.amazon.com/Custom-Leathercraft-2046B-Gardening- Hooded waterproof rain ponchos $19.99 i 5 1 $19.99 https://www.amazon.com/Disposable-Lightweight-Waterproof-Sightseeing- Nitrile Disposable Gloves(100 ct) $11.98- 2 1 $11.98 https://www.amazon.com/Safeguard-Nitrile-Disposable-Gloves- Nitrile Disposable Gloves(Case) $66.99- 0 0 $0.00 http://amzn.to/2aEWpcv Headlamp 10000 Lumen Flashlight $22.88! 5 1 $22.88 https://www.amazon.com/Brightest-Headlamp-10000-Lumen- BaoFeng UV-82L Two Way Radio $31.32 5 0 $0.00 http://amzn.to/2aF63Mc BaoFeng UV-82 BL-8 AAA Battery Pack $15.69! 5 0 $0.00 http://amzn.to/2oY7gBP FCC GMRS License $70.00 ME, 5 5 $350.00 https://apps.fcc.gov/coresWeb/regEntitvTvpe.do Subtotal $1,702.63 The total number of kits authorized is based on the number of households in your neighborhood 1 Shipping $0.00 'The total number of kits authorized to purchase is based on the number of team members(1 kit per each 5+person team) 1 Grand Total $1,702.63 rnTuFF SHED' Build-A-Quote Number: 1976536 Created: Oct 11, 2020 10:40:02 AM rA IA itleop„.. ,I III Customer Information Shipping Information Chris Thompson Chris Thompson 1781 Egan Way 1781 Egan Way Lake Oswego, OR 97202 Lake Oswego, OR 97202 thomps@mindspring.com Description Qty List Price Discount Ext Net Price Garden Ranch 10 x 8 1/Ea $1754.00 $0.00 $1754.00 4'x 6'2"Single Shed Door 1/Ea $0.00 $0.00 $0.00 Door-Decorative Single Door Trim-Crossbuck 1/Ea $39.00 $0.00 $39.00 Security Package(single) 1/Ea $55.00 $0.00 $55.00 Door- Drip Cap (4') 1/Ea $35.00 $0.00 $35.00 Paint-Autumn Gray 221/Ea $0.00 $0.00 $0.00 Paint-Solitary State 1/Ea $0.00 $0.00 $0.00 Paint 15%of building base price 1/Ea $264.00 $0.00 $264.00 Paint discount, customer to apply 2nd coat. Tuff Shed 1/Ea $-105.00 $0.00 $-105.00 supplies paint, roller&brush White 3 Tab 90/Sq $0.00 $0.00 $0.00 Ft 3/4"Treated Floor Decking Upgrade 80/Sq $1.00 $0.00 $80.00 Ft PT to Steel -24"OC Steel Joists 80/Sq $0.50 $0.00 $40.00 Ft Shed Anchor to Concrete-A24&Wegde Anchor 4/Ea $25.00 $0.00 $100.00 Shelving-24"deep 16/Lin $5.50 $0.00 $88.00 Ft 24"Workbench 10/Lin $9.25 $0.00 $92.50 Ft Pegboard 24/Sq $2.25 $0.00 $54.00 Ft 16"x4"Wall Vent-Brown 1/Ea $21.00 $0.00 $21.00 16"x8"Wall Vent-Brown 1/Ea $21.00 $0.00 $21.00 Tuff Shed Inc. 1777 S Harrison St Denver, CO 80210 I 1-800-BUY-TUFF I Page 1 of 2 Description Qty List Price Discount Ext Net Price Generator Rental 1/Ea $100.00 $0.00 $100.00 Leveling 0"-4" 1/Ea $0.00 $0.00 $0.00 Delivery Fee 1/Ea $95.00 $0.00 $95.00 List Price $2733.50 USD Discount $0.00 USD Subtotal $2733.50 USD Prices shown in the online Build-A-Quote process are subject to change without notice,do not reflect custom quote selections or any local taxes,and will be verified at time of order. Online customers selecting the Buy Now option will have appropriate local taxes added to their order. While Tuff Shed makes every effort to ensure correct information is included in the online Build-A-Quote process, Tuff Shed is not responsible for technical malfunction of any telephone network,telephone or data lines,computer online systems,servers,internet providers,computer equipment,or software that may result in a pricing error or other discrepancy with the online Build-A-Quote process. Additional delivery charges and/or sales taxes may apply for out of state customers. Building price is based on level lot and does not include any engineering fees or building permits unless otherwise indicated on order. Customer is responsible for site preparation.Engineered plans may be required for permit application,and are not included in above prices.Engineering charges are relative to style and size of building. Cancelled orders are subject to a restocking fee. This saved quote includes any applicable promotional discounts, which have limitations and expiration dates. The price quoted is valid through the expiration date of the promotion. Once an order has been placed,pricing is guaranteed for up to 12 months.If the installation is not completed within 12 months for any reason, Tuff Shed has the right to modify the order pricing. You will be notified regarding any price adjustment prior to installation or incurring any additional charges. Tuff Shed Inc. 1777 S Harrison St Denver, CO 80210 1 1-800-BUY-TUFF I Page 2 of 2 rnTuFF SHED' Build-A-Quote Number: 1976501 Created: Oct 11, 2020 10:19:42 AM A Oil III ---- L_ Customer Information Shipping Information Chris Thompson Chris Thompson 1781 Egan Way 1781 Egan Way Lake Oswego, OR 97034 Lake Oswego, OR 97034 thomps@mindspring.com Description Qty List Price Discount Ext Net Price Premier Lean-To 6 x 10 1/Ea $2246.00 $0.00 $2246.00 4'x 6'Single Shed Door 1/Ea $0.00 $0.00 $0.00 Door-Decorative Single Door Trim-Crossbuck 1/Ea $39.00 $0.00 $39.00 Security Package(single) 1/Ea $55.00 $0.00 $55.00 Door- Drip Cap (4') 1/Ea $35.00 $0.00 $35.00 Pair of Regular-Duty Steel Ramps and Sill Nosing 1/Ea $105.00 $0.00 $105.00 House Wrap 214/Sq $0.40 $0.00 $85.60 Ft Paint-Licorice 214/Ea $0.00 $0.00 $0.00 Paint-Smoky Slate 1/Ea $0.00 $0.00 $0.00 Paint 15%of building base price 1/Ea $337.00 $0.00 $337.00 Paint discount, customer to apply 2nd coat. Tuff Shed 1/Ea $-134.00 $0.00 $-134.00 supplies paint, roller&brush White 3 Tab 69/Sq $0.00 $0.00 $0.00 Ft 4"Gable EW Eave Upgrade 12/Lin $10.00 $0.00 $120.00 Ft Shed Anchor to Concrete-A24&Wegde Anchor 4/Ea $25.00 $0.00 $100.00 Shelving-24"deep 12/Lin $5.50 $0.00 $66.00 Ft 24"Workbench 10/Lin $9.25 $0.00 $92.50 Ft Pegboard 31/Sq $2.25 $0.00 $69.75 Ft 16"x8"Wall Vent-Brown 2/Ea $21.00 100.00% $0.00 Tuff Shed Inc. 1777 S Harrison St Denver, CO 80210 I 1-800-BUY-TUFF I Page 1 of 2 Description Qty List Price Discount Ext Net Price Floor Track Vent 10/Ea $2.00 $0.00 $20.00 Generator Rental 1/Ea $100.00 $0.00 $100.00 Leveling 0"-4" 1/Ea $0.00 $0.00 $0.00 Delivery Fee 1/Ea $95.00 $0.00 $95.00 List Price $3473.85 USD Discount $42.00 USD Subtotal $3431.85 USD Prices shown in the online Build-A-Quote process are subject to change without notice,do not reflect custom quote selections or any local taxes,and will be verified at time of order. Online customers selecting the Buy Now option will have appropriate local taxes added to their order. While Tuff Shed makes every effort to ensure correct information is included in the online Build-A-Quote process, Tuff Shed is not responsible for technical malfunction of any telephone network,telephone or data lines,computer online systems,servers,internet providers,computer equipment,or software that may result in a pricing error or other discrepancy with the online Build-A-Quote process. Additional delivery charges and/or sales taxes may apply for out of state customers. Building price is based on level lot and does not include any engineering fees or building permits unless otherwise indicated on order. Customer is responsible for site preparation.Engineered plans may be required for permit application,and are not included in above prices.Engineering charges are relative to style and size of building. Cancelled orders are subject to a restocking fee. This saved quote includes any applicable promotional discounts, which have limitations and expiration dates. The price quoted is valid through the expiration date of the promotion. Once an order has been placed,pricing is guaranteed for up to 12 months.If the installation is not completed within 12 months for any reason, Tuff Shed has the right to modify the order pricing. You will be notified regarding any price adjustment prior to installation or incurring any additional charges. Tuff Shed Inc. 1777 S Harrison St Denver, CO 80210 1 1-800-BUY-TUFF I Page 2 of 2 I► Conexwest Quote 800 Avenue H Conexwest Quote date: Oct 7, 2020 02:43 PM WE BUILD„BE„ER San Francisco, CA 94130 (855)878-5233 Quote number:2397724000109267895 Valid until: Oct 14,2020 Customer PO: Thank you for choosing Conexwest.We are pleased to provide you the following quote. CUSTOMER: DELIVER TO: Robert Ervin Lake Oswego OR 97034 Account name:Robert Ervin Sales rep:Helen Kaloerova Contact name:Robert Ervin Direct number: (408)675-3370 Phone number:(503)803-9180 Product details Quantity List price Total Tax 1.POR 20ft Used Standard Certified Cargo Worthy ISO rill1111,111 $2,295.00 $2,295.00 $0.00 Container POR2OSTCW :,. 20ft Used Standard Certified Cargo Worthy ISO Container 20ft x 8ft x 8ft6in(Height) 2.POR 20ft New Standard One-Trip ISO 1 $3,350.00 $3,350.00 $0.00 Container POR2OSTNEW 20ft New Standard One-Trip ISO Container 20ft x 8ft x 8ft6in(Height)w/ISO Lock Box 3.POR Freight PORFRGHT 1 $350.00 $350.00 $0.00 Slide Off Tilt Bed Delivery Sub Total(with tax) $5,995.00 Adjustment $0.00$0.00 Grand Total $5,995.00 Notes: Lead time:stock. Estimated delivery date Oct 28,2020. To accept this proposal please reply to the original email. Thank you for your business,your trust and your confidence. It is our pleasure to work with you. CONEXWEST SHIPPING CONTAINERS (855)878-5233 conexwest.com I� Conexwest Quote aml 800 Avenue H Conexwest Quote date: Oct 7, 2020 02:41 PM WE BUILD„BE„ER San Francisco, CA 94130 (855)878-5233 Quote number:2397724000109267811 Valid until: Oct 14,2020 Customer PO: Thank you for choosing Conexwest.We are pleased to provide you the following quote. CUSTOMER: DELIVER TO: Robert Ervin Lake Oswego OR 97034 Account name:Robert Ervin Sales rep:Helen Kaloerova Contact name:Robert Ervin Direct number: (408)675-3370 Phone number:(503)803-9180 Product details Quantity List price Total Tax 1. POR 10ft Used Standard Container w/Cargo Doors POR1OSTUSEDCD 1 $2,900.00 $2,900.00 $0.00 10ft Used Standard Container w/Cargo Doors 10ft x 8ft x 8ft6in(Height) 2. POR 10ft New Standard One-Trip ISO Container PORIOSTNEW 1 $3,800.00 $3,800.00 $0.00 10ft New Standard One-Trip ISO Container 10ft x 8ft x 8ft6in(Height)w/ISO Lock Box 3. POR Freight PORFRGHT 1 $350.00 $350.00 $0.00 Slide Off Tilt Bed Delivery Sub Total(with tax) $7,050.00 Adjustment $0.00$0.00 Grand Total $7,050.00 Notes: Lead time:stock. Estimated delivery date Oct 28,2020. To accept this proposal please reply to the original email. Thank you for your business,your trust and your confidence. It is our pleasure to work with you. CONEXWEST SHIPPING CONTAINERS (855)878-5233 conexwest.com Chris Thompson From: Anthony Vandenberg <vandenba@loswego.k12.or.us> Sent: Friday, March 20, 2020 2:24 PM To: thomps@mindspring.com Subject: Re: FW: Storage of one-time emergency supplies Chris, My apologies,this email was directed to my spam folder.The district is not opposed to locating a storage shed on the site, we have done that at a number of sites just for additional storage. At this time, it would be better to consider Uplands rather than LOJ since LOJ is planned to be replaced in the not too distant future.You are correct about the 120 sq ft rule.We have used tuff shed in the past and most of these sheds can be placed on a gravel pad rather than concrete. As far as next steps, when you are ready, I would like you to provide a narrative proposal describing the shed and anticipated contents, contact and authorized entry personnel, upkeep of materials, and inspections schedule, timing of installation. I will work on a document that will describe the Districts rule for structures and items placed on District property. At this time we currently do not have a location within the building to store the materials, so a shed would be the best option. Below is a pic of uplands, perhaps near the green storage container. s . fj h X`,? 1 /V .rr I lin . 4'. 44447 . �` elf af. 1 ?....: * „ • Uplands R ementaryy Sehoo i =: . . , . r.... .. . - ti* '0' ..- lit;; �•_ }�7 O OGoatom . ys, •,3A -Tony On Mon, Mar 16, 2020 at 11:18 AM Chris Thompson <thomps@mindspring.com>wrote: Hello Tony, 1 I'm resending my previous email. Please note that the Uplands emergency supplies cache includes a case of latex gloves. No masks however. Chris Thompson From: Chris Thompson<thomps@mindsprinR.com> Sent:Tuesday, February 11, 2020 11:01 AM To: 'Anthonv.vandenberRPloswego.k12.or.us' <Anthonv.vandenberR@losweRo.k12.or.us> Cc: 'Robert Ervin'<bobandminnon@comcast.net> Subject: Storage of one-time emergency supplies Hello Tony, My name is Chris Thompson. I'm the Emergency Preparedness chair for the Uplands Neighborhood Association. For about a year now I've been storing miscellaneous "one-time emergency supplies" that we acquired via a grant from the city. It's my understanding that these supplies are to be stored at LOJ for use following a regional disaster. There are 10 boxes,taking up about 40 cubic feet (please see attached photo). My first objective is to get these supplies stored at LOJ—they won't do anyone any good in my garage. Secondly, I'd like your guidance in figuring out requirements for a storage shed, to be placed somewhere at LOJ. I understand that there's a pre-existing concrete slab for the shed and that if the dimensions of the shed are under 120 sft, there's no need to get a building permit for placement of the shed. Can you please tell me what you suggest for next steps? I plan to write a grant proposal for the cost of the shed before the May deadline. Thanks, Chris Thompson (503) 334-5635 2 Anthony Vandenberg Executive Director of Project Management C: 503.956.6406 D: 503.534.2223 3 . . • ‘‘..." • . , ' • ( . . . • . , it. • • ., 0, • : 1-5 ( il 14 i 1 • r ' t I .t * $ / T 1\ ' • r •NI - 1 4044. il . . — -- - i _" — --- -.•,=... 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I' .idfr . ,I.,` '‘. .., t\1:,"0-*---t "...-r,offri = • t fi \- • /41,;-, .„ 1. ,,,,,,P -, ,.. ‘„ ,c-r•A.,•:;;:-. ., ,,Th -74, ',.= ......':. - •-••.-g,,,fir.;:i .yrig•'-',-•- ...41-2C.,_d. in•.- 'ow..1:1'..‘ • • •WY" 'VI -:?:%i.:.44..1/1% i..: _1°1, ._ . ' -.I,' 1, .23 . , t.S� I pp '}k4 / ,f . _ .',. may' _,.eidal vYp • � +Ls't Kk.Y^ ``} 4♦ Yr .j' < y l t g e. i. rye`' "' ,41/��pT��9, f' / r ,44- 1 4 eti r �. J' IT. r ryin.'l4 Y ,- . .✓ c r .ter a 2 `r r $ `.•' < pcy _..r 7{y�,. 4.'.`• !. GxA x' Chris Thompson From: Brent Paul <paulb@loswego.k12.or.us> Sent: Friday, October 16, 2020 5:48 PM To: thomps@mindspring.com Cc: Robert Ervin Subject: Re: Review of Uplands neighborhood grant proposal for emergency supply shed Sure thing. Feel free to place by container. Sent from my iPhone On Oct 16, 2020, at 12:51 PM, Chris Thompson<thomps@mindspring.com>wrote: Hello Brent, I've just learned that the only emergency-supplies container type that the city will approve for a grant for the Uplands neighborhood is this 60" long jobsite box.This box can be placed wherever you think it makes most sense at Uplands Elementary (presumably alongside the existing storage container next to the parking lot). As discussed previously,the box will be accessible by 4-6 uplands neighborhoods who will be trained on use of the included supplies. <image001.jpg> https://www.homedepot.com/p/RIDGID-60-in-0-Drawer-Universal-Storage-Top-Chest-60R- OS/207058098 If you're able to approve placement of this box at Uplands Elementary today it would be greatly appreciated as today is the deadline for submission of grant proposals. Thanks, Chris Thompson Uplands Neighborhood Association (503) 334-5635 From: Brent Paul<paulb@loswego.k12.or.us> Sent:Wednesday, October 14, 2020 4:09 PM To:thomps@mindspring.com Subject: Re: Review of Uplands neighborhood grant proposal for emergency supply shed Do you have a color picked out? Brent. Sent from my iPhone i On Oct 14, 2020, at 2:25 PM, Chris Thompson <thomps@mindsoring.com>wrote: Hi Paul, Thanks for getting back to me so quickly.Yes, it is our hope that the new shipping container can sit alongside the existing green container at Uplands Elementary on the existing foundation. The grant proposal specifies that 4-6 members of the Uplands Neighborhood Association (and a representative from LOSD, presumably)will have access to the combination padlocks that are to be placed on the doors of the shipping container. Yes,the container should remain in place for longer than 10 years—this is one reason why we are opting for a shipping container rather than a shed; shipping containers are durable and secure and will remain usable for a long time.And finally yes, we will take responsibility for moving or relocating the container at some point in the future if LOSD building plans require it. There's no need for you to sign a form. If you agree to this proposal, please return email your approval to me. Your email response will then be included with our other proposal documents that are submitted to the city for their review.Thanks for taking the time to consider this. Chris Thompson Uplands Neighborhood Association, Emergency Preparedness Chair (503) 334-5635 From: Brent Paul<Daulb@losweeo.k12.or.us> Sent: Wednesday, October 14, 2020 12:55 PM To:thomps@mindsDrine.com Subject: Re: Review of Uplands neighborhood grant proposal for emergency supply shed So, is this storage container going next to the green one on site in this picture?Will your team be the only ones with keys to the lock? Do you plan on it staying there for 10+ years? If the district needs your team to move it in the future due to building plans,will they move it? Do you need me to sign a form? Brent Paul Director of Facility Operations Lake Oswego School District 503-780-7215 "We provide a positive and safe learning environment for student achievement each and every day." 2 On Wed, Oct 14, 2020 at 12:42 PM Chris Thompson<thomps@mindspring.com>wrote: Hello David and Brent, I've just learned that the Uplands Neighborhood Association requires your review of our grant proposal related to the placement and provisioning of a "one-time emergency" supply shed at Uplands Elementary School.Tony Vandenberg, LOSD Executive Director of Project Management, has already provided preliminary approval of placement of such a shed at Uplands Elementary(see his email attached). All the details are spelled out in the attached proposal (see pages 7-12). In addition to a copy of the grant proposal itself, I've attached the related quotes, photos, and related documents. We also now have the unanimous approval of the Uplands Neighborhood Association to proceed with this grant proposal (see attached). Please let me know if you have any questions or concerns about this proposal. I'm available anytime to talk. Regards, Chris Thompson Uplands Neighborhood Association, Emergency Preparedness Chair (503) 334-5635 3 Chris Thompson From: Neighborhood Associations <neighborhoods@ci.oswego.or.us> Sent: Friday, October 16, 2020 4:43 PM To: thomps@mindspring.com Cc: Olson, Erik Subject: RE: NEP grant proposal for emergency supplies (Uplands NA) Hi Chris, Since I hadn't heard from you recently, I figured I go ahead and respond to you officially. This email confirms that we have discussed your project idea, and that it is eligible for NEP grant funding. Please be sure to attach a copy of this email to your application, as is required for all applicants. All the best, Erik Olson Senior Planner City of Lake Oswego PO Box 369 Lake Oswego,OR 97034 tel:503.697.6524 •C • O ` PREGG Stay Connected I Facebook I Twitter I Instaaram I e-updates The City continues to work diligently to serve our community during the COVID-19 pandemic. City facilities remain either closed to walk-in traffic or are offering limited access with additional safety protocols. For City service updates, or to make an in-person appointment with a department, visit www.l a ke os w e g o.city. From: kewiki808@gmail.com [mailto:kewiki808@gmail.com] Sent: Friday, October 16, 2020 12:48 PM To: Neighborhood Associations<neighborhoods@ci.oswego.or.us> Cc:thomps@mindspring.com Subject: NEP grant proposal for emergency supplies (Uplands NA) I have gone over the requirements for the NEP grant with Chris Thompson. I recommend that this proposal be fully approved. David Kainoa LO-CERT Coordinator i (808) 228-0123 2 Section 1 : Application Summary and Contact Information Organization* Westwood Home Owners Association Project Darrel Young Coordinator* Title in Westwood HOA President Organization* Phone Number* (503)620-1013 H(503)704-9679 M Email* president@westwoodlohoa.org Address* Street Address 13612 Twin Creek Ln. Address Line 2 aty State/Rovince/Region Lake Oswego OR R>stal/Zip Code Country 97035 Clackamas Name of Project* Southwood Park Picnic Benches Requested Grant $ 2,400.00 Amount* Neighborhood Oak Creek Association* Have you previously Yes applied for a grant?* Years Requested* 2019 Section 2: Project Description, Budget, and Location Description:* dearly describe your project in as rruch detail as possible.For neighborhood signs,please include the proposed sign design,a site plan and photo(s)as attachments to the application.A supplemental street tree application is required for projects involving street trees. For the neighborhoods surrounding Southwood Park,the park represents a treasured gem, perfect for walks and family activities.As the only homeowner's association contiguous to the park,Westwood has partnered with the city supported Friends of Southwood Park group and the City's Parks&Recreation Department for over 20 years. During that time,Westwood neighbors and many others, have made improvements there to reduce invasive plant propagation,clean-up trash, and improve pathways several times each year.The Westwood HOA board of directors has voted to seek the addition of two picnic tables to aid families otherwise isolated due to the pandemic,and to provide an additional incentive for people to spend a few more minutes in the park. Currently,there are no picnic tables in the park. To reduce grant costs,the Westwood HOA board proposes to provide all the labor necessary to install the tables in the locations specified by the Parks&Recreation Department,and with their oversight of the work quality.The picnic tables will not be anchored to the ground, and will simply rest on a pad of wood chips provided by the Parks&Recreation Department and installed by Westwood HOA volunteers. In addition to picnic tables, Southwood Park would benefit from sign posts identifying the park, and list important rules for those enjoying the park.The cost of a sign of this nature at each of the three pathways leading to and from the park is$300,for a total cost of$900.These sign posts would be provided and installed by the Parks&Recreation Department. Description Max 25rrb Attachments Budget:* Outline in as rruch detail as possible,and how your requested funds would be used.Rease note that neighborhood parties,picnics,and other social events are generally limited to$300.If you are purchasing more than$5,000 in goods or services from a single vendor/contractor,copies of your bids are required to be submitted as attachments with the application.See program guide section"Steps in Developing a Project"item 6. $1,500 2 Picnic Tables(purchased and delivered by LO Parks Dept.) $900 3 Park Rule signs(purchased and installed by LO Parks Dept.) $2,400 Total Budget Attachments Max 25rrb PLEASE NOTE THAT UNUSED FUNDS ARE NOT TRANSFERRABLE TO FUTURE GRANT CYCLES DUE TO BUDGETARY REASONS. IF UNEXPECTED CIRCUMSTANCES PREVENT PROJECTS FROM BEING COMPLETED,APPLICANTS SHOULD RESUBMIT THEIR PROJECTS DURING THE NEXT GRANT APPLICATION CYCLE. THE NEIGHBORHOOD ENHANCEMENT PROGRAM WILL NOT FUND PROJECTS FROM THE CITY'S CAPITAL IMPROVEMENT PLAN. Location: * Rease include the project address in the written description.If proposing a physical improvement a map,photo,and rough site plan of the location is required to be submitted as an attachment below. The Parks&Recreation team will determine the best placement for these picnic tables based on future plans for the park.The attached aerial photo of Southwood Park suggests two areas where picnic tables would be useful but again,the Parks&Recreation team will select the final locations for the picnic tables. Location Aerial photo of Southwood Park.png 602.05KB Attachments Max Section 3: Criteria Please provide a narrative describing how your project meets the criteria listed below. You can use the space provided, or submit a more detailed narrative using the narrative attachments upload button below. 1. The project will provide a public benefit to the Lake Oswego community. (Please attach a letter of support from the neighborhood association that notes how support was demonstrated, i.e. number of votes at association meeting. In the space below, please describe your project volunteers.) 2. The project has neighborhood/community support and committed volunteers for implementation. 3. Responsibility: (It is the applicant's responsibility to complete the work and/or coordinate with the City to have the work done. Provide detail about who will be completing the work.) 4. For physical improvements, be located on public land. 5. The project is no or low-maintenance (and will be maintained by volunteers). 6. Does not fund ongoing or annual expenses. 7. For emergency preparedness projects,fund shared resources, rather than individual preparedness items. 8. Neighborhood parties, picnics and other social events are limited to$300 in grant funds. 9. The project can be completed and expenses incurred by June 30,2021,the end of the grant cycle. All invoices and/or requests for reimbursement submitted to the City no later than July 9,2021. Provide the City with a project report by August 27,2021. Include photos if applicable,we like to brag! Additional Considerations: 10. Describe any past projects that your neighborhood has completed through a Neighborhood Enhancement Program grant. (If there are insufficient funds to award all proposed projects,qualified projects in neighborhoods that have never received an NEP grant may receive priority.) 11. If applicable,describe matching funds or in-kind contributions. 12. If application is for emergency supplies, please download and complete the "team captain supply list"excel sheet(available here). Narrative* Currently,there are no picnic tables in Southwood Park. Consequently, people tend to simply walk through the park without stopping to enjoy the newly planted native plants,stream, or fauna. Giving nearby families a place to get out of the house, sit, and enjoy a small family event would mean so much in these times when we're all forced to spend so much time indoors. Providing a place to chat with another park visitor or family member means that those people will spend just a little more time appreciating our significant community asset. The Westwood board of directors(listed) below voted unanimously in favor of adding 2 picnic tables to the park,and for applying for an NEP grant to help fund it.They have also committed to the volunteer hours mentioned above to get the benches installed. Director Role Phone Darrel Young President(503)620-1013 Moses Satyasekaran Vice President(503)684-0334 Kim Morgan Treasurer(847)494-4964 Tam Hixson Secretary(971)361-6557 Doug Dougherty At-Large member(503)968-2437 Likewise,the president of the Oak Creek Neighborhood Association (Teresa Spangler) has voiced her support for the project,and provided a written endorsement on behalf of the Oak Creek Neighborhood Association. Finally,the Friends of Southwood Park group has given this project their support also. The president of the Westwood HOA, Darrel Young, has committed to be the coordinator and contact point between the LO Parks&Rec Department,the volunteers,and any material supply vendors.As such, he will target a weekend for the picnic table assembly and installation, and ensure that enough volunteers and borrowed tools are present to complete the project. He will coordinate with the Parks&Recreation team to have any materials(primarily wood chips)delivered shortly in advance of the project weekend. The LO Parks&Rec team will oversee the project,with the Westwood HOA project coordinator will follow their direction as to the best locations for the picnic tables,their assembly,and pad dimensions.The picnic tables proposed are no maintenance structures. No maintenance expenses are required beyond the initial installation of the picnic tables,other than perhaps periodic replenishment of the wood chip pads. Narrative Max 25rrb Attachments Section 4: Prerequisites All Items are required to be met prior to submittal. Please check off the items that have been satisfied.* rJ A designated project coordinator has been assigned. rJ The NEP coordinator has reviewed the proposed project prior to the application being submitted. Provide e-mail from NEP coordinator confirming review 17 A letter of support from the City-recognized neighborhood association has been submitted with the application. rJ Correspondence has been documented with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. 17 Where applicable,contractor/vendor bids have been obtained to support requested funds. 17 If proposing physical improvements, a site plan, map, and photographs have been included. rJ If proposals involve street trees, a supplemental street tree application has been included. NEP Coordinator [mbigjohn@ci.oswego.or.us] Correspondence* [president@westwoodlohoa.org]2020-10-13T16-20 1.27MB Idea feasibility for an NEP Grant for Southwood Park.pdf Neighborhood [ccwspang@gmail.com] Association Letter of [president@westwoodlohoa.org]2020-10-15T17-00 Support* 72.2KB 2020 NEP Grant app approval request-Westwood HOA-picnic tables for Southwood Park.pdf Section 5: Submittal Check List Please check off all items below that have been included as part of your application submittal.All documents should be reproducible on 8-1/2"x 11"paper. Incomplete applications will not be considered.* 17 Completed Application (including the narrative addressing the criteria) ✓ Letter of support for the project from the City-recognized neighborhood association. fJ Documentation of correspondence with City staff, neighborhood associations, LOSD or other relevant contacts, as applicable. ✓ Contractor/vendor bids where applicable. fJ For Physical Improvements: Map and Site Plan showing existing features(vegetation,structures, etc.)and proposed improvements rJ For Physical Improvements: Photos showing existing site. ✓ For Street Trees: Supplemental Street Tree Application Questions?Contact the Planning Department at 503-697-6524 or visit the City's website for more information at http://www.ci.oswego.or.us. Staff assistance is available as organizations plan their project and gather resources. APPLICATIONS DUE: Friday, October 16, 2020, by 5:00 pm. . .., ._, 11 .itit #044 tit- A '?". p .-1 al,' • AS: It 4-._ th_ it i JP • .411 cr., - 4 r -10, Ar • • I . " •-•- 1* -- .. ,..... 2.. . .., , , .. ..., • . je, I *); 5$ ''.• 0 .-4 , a r ir V• ; Ili-V%Mill..., .5.4r(C‘e 1 . •• . 't 0 1 s •- c , 0 t; rt , Southwood Park -, i., .• . 0. • A. . .... .20 • suna of , . . ..... - ' •. - 4.41:1 0. . . irre, 7ftvirrlitir. j _41.,AH,Ark T.,let 1.-0 • Subject: RE: Idea feasibility for an NEP Grant for Southwood Park From: "Big John, Megan" <mbigjohn@ci.oswego.or.us> To: Darrel Young <president@westwoodlohoa.org> Cc: "Munro, Jeff" <JMunro@ci.oswego.or.us> Date Sent: Thursday, October 15, 2020 11:58:19 AM GMT-07:00 Date Received: Thursday, October 15, 2020 11:58:23 AM GMT-07:00 Attachments: EWaluga_ParkRulesSign_SHORT.pdf Hello Darrel, Hope you got my message... Yes we are good with the picnic table. Here are the quick nuts and bolts: -Price of bench is $750 delivered -City would order and deliver to park -City would deliver chips for pad. -HOA would assemble bench and spread chips in agreed upon location. And then to da you would have a panic spot! If you are interested in adding Park Rule signs to the project, I have included a picture of what they look like. We would need 3 of them for each trail leading into the park. The cost for the sign, post and installation is $300 each. We would order the signs and install them. Just a thought! Let me know if you have any further questions! Thank you Megan Big John, Parks Manager Parks & Natural Areas CPRP & ISA TRAQ Certified Arborist PN-7631A f Lake Oswego Parks & Recreation . Phone 503-534-5436 V 17601 Pilkington Road PO Box 369 Lake Oswego, OR 97035 LwLr # 1Li t[O ° WE'RE LEADING THE WAY TO LIVING WELL IN LO 2,200 Activities • 8 Key locations • 600+ Acres of Parks & Natural Areas Follow us on Facebook and Instagram www.livinawellinlo.com I #LivingWellinLO The City has implemented measures to reduce the spread of COVID-19 and protect our staff and customers while maintaining our commitment to serve the community. For City closures and information regarding the City's response to corona virus, visit www.lakeoswego.citv/coronavirus or call 503-635-0257. From: Darrel Young <president@westwoodlohoa.org> Sent: Tuesday, October 13, 2020 4:21 PM To: Big John, Megan <mbigjohn@ci.oswego.or.us>; Munro, Jeff <JMunro@ci.oswego.or.us> Subject: Idea feasibility for an NEP Grant for Southwood Park Hi Megan &Jeff, I hope you are both healthy and faring well through the tough times. You both were such a big part of our HOA's successful NEP Grant award last year. You may remember the two benches we installed together into Southwood Park. The use they are receiving and the wonderful comments we hear from the surrounding neighborhoods have far exceeded our expectations. I wondered whether you could give me your preliminary thoughts on an idea from our HOA board meeting last night about an NEP Grant request for this year? I realize that the application deadline is looming (10/16), but I think we could pull the formal application together quickly if the idea is viable, and 1 / 4 Subject: Re: 2020 NEP Grant app approval request - Westwood HOA - picnic tables for Southwood Park From: teresa spangler <ccwspang@gmail.com> To: Darrel Young <president@westwoodlohoa.org> Date Sent: Thursday, October 15, 2020 7:57:18 PM GMT-07:00 Date Received: Thursday, October 15, 2020 7:57:44 PM GMT-07:00 Darrel: I commend you for continuing to improve our neighborhood park. I hope that you are successful in winning the grant for picnic tables, and we can share the news at our 2020 meeting. Having tables at this time when families are seeking outdoor activities together is such great timing. On the behalf of the Oak Creek Neighborhood, I applaud your efforts. Teresa Spangler Chair-Oak Creek Neighborhood Association On Thu, Oct 15, 2020 at 5:01 PM Darrel Young <nresident(awestwoodlohoa.ora> wrote: Hi Teresa, I wanted to follow up on our phone conversation about the NEP grant application that our Westwood HOA is applying for this year. As I mentioned, the project involves placing two picnic tables in Southwood Park, along with sign posts at entrance pathways that identify the park and list a few general rules related to use of the park. The city apparently has a new online-only application this year, and there does not appear to be any mechanism to export a .pdf of the application that I can send you. So, I just cut and pasted in a couple of the sections below to give you a little more detail about what we're proposing. If you think this is a project the Oak Creek NA can support please let me know via email, so that I can attach your thoughts to the application. I'm afraid I'm right up against the submission deadline. I believe I need the written support of the Oak Creek NA in order to submit the NEP application. Thank you very much for considering this project. Darrel Young Westwood HOA president (503) 620-1013 Excerpts from the NEP Grant Ann: Description: For the neighborhoods surrounding Southwood Park, the park represents a treasured gem, perfect for walks and family activities. As the only homeowner's association contiguous to the park, Westwood has partnered with the city supported Friends of Southwood Park group and the City's Parks & Recreation Department for over 20 years. During that time, Westwood neighbors and many others, have made improvements there to reduce invasive plant propagation, clean-up trash, and improve pathways several times each year. The Westwood HOA board of directors has voted to seek the addition of two picnic tables to aid families otherwise isolated due to the pandemic, and to provide an additional incentive for people to spend a few more minutes in the park. Currently, there are no picnic tables in the park. To reduce grant costs, the Westwood HOA board proposes to provide all the labor necessary to install the tables in the locations specified by the Parks & Recreation Department, and with their oversight of the work quality. The picnic tables will not be anchored to the ground, and will simply rest on a pad of wood chips provided by the Parks & Recreation Department and installed by Westwood HOA volunteers. In addition to picnic tables, Southwood Park would benefit from sign posts identifying the park, and list important rules for those enjoying the park. The cost a sign of this nature at each of the three pathways leading to and from the park is $300, for a total cost of $900. These sign posts would be provided and installed by the Parks & Recreation Department. Budget: 1 / 4 $1,500 2 Picnic Tables (purchased and delivered by LO Parks Dept.) $ 900 3 Park Rule signs (purchased and installed by LO Parks Dept.) $2,400 Total Narrative: Currently, there are no picnic tables in Southwood Park. Consequently, people tend to simply walk through the park without stopping to enjoy the newly planted native plants, stream, or fauna. Giving nearby families a place to get out of the house, sit, and enjoy a small family event would mean so much in these times when we're all forced to spend so much time indoors. Providing a place to chat with another park visitor or family member means that those people will spend just a little more time appreciating our significant community asset. The Westwood board of directors (listed) below voted unanimously in favor of adding 2 picnic tables to the park, and for applying for an NEP grant to help fund it. They have also committed to the volunteer hours mentioned above to get the benches installed. Director Role Phone Darrel Young President (503) 620-1013 Moses Satyasekaran Vice President (503) 684-0334 Kim Morgan Treasurer (847) 494-4964 Tam Hixson Secretary (971) 361-6557 Doug Dougherty At-Large member (503) 968-2437 Likewise, the president of the Oak Creek Neighborhood Association (Teresa Spangler) has voiced her support for the project, and provided a written endorsement on behalf of the Oak Creek Neighborhood Association. Finally, the Friends of Southwood Park group has given this project their support also. The president of the Westwood HOA, Darrel Young, has committed to be the coordinator and contact point between the LO Parks & Rec Department, the volunteers, and any material supply vendors. As such, he will target a weekend for the picnic table assembly and installation, and ensure that enough volunteers and borrowed tools are present to complete the project. He will coordinate with the Parks & Recreation team to have any materials (primarily wood chips) delivered shortly in advance of the project weekend. The LO Parks & Rec team will oversee the project, with the Westwood HOA project coordinator will follow their direction as to the best locations for the picnic tables, their assembly, and pad dimensions. The picnic tables proposed are no maintenance structures. No maintenance expenses are required beyond the initial installation of the picnic tables, other than perhaps periodic replenishment of the wood chip pads. Teresa Spangler (503) 348-7956 2 / 4 Subject: 2020 NEP Grant app approval request - Westwood HOA - picnic tables for Southwood Park From: Darrel Young <president@westwoodlohoa.org> To: Teresa Spangler <ccwspang@gmail.com> Date Sent: Thursday, October 15, 2020 5:00:41 PM GMT-07:00 Date Received: Thursday, October 15, 2020 5:00:41 PM GMT-07:00 Hi Teresa, I wanted to follow up on our phone conversation about the NEP grant application that our Westwood HOA is applying for this year. As I mentioned, the project involves placing two picnic tables in Southwood Park, along with sign posts at entrance pathways that identify the park and list a few general rules related to use of the park. The city apparently has a new online-only application this year, and there does not appear to be any mechanism to export a .pdf of the application that I can send you. So, I just cut and pasted in a couple of the sections below to give you a little more detail about what we're proposing. If you think this is a project the Oak Creek NA can support please let me know via email, so that I can attach your thoughts to the application. I'm afraid I'm right up against the submission deadline. I believe I need the written support of the Oak Creek NA in order to submit the NEP application. Thank you very much for considering this project. Darrel Young Westwood HOA president (503) 620-1013 Excerpts from the NEP Grant Atm: Description: For the neighborhoods surrounding Southwood Park, the park represents a treasured gem, perfect for walks and family activities. As the only homeowner's association contiguous to the park, Westwood has partnered with the city supported Friends of Southwood Park group and the City's Parks & Recreation Department for over 20 years. During that time, Westwood neighbors and many others, have made improvements there to reduce invasive plant propagation, clean-up trash, and improve pathways several times each year. The Westwood HOA board of directors has voted to seek the addition of two picnic tables to aid families otherwise isolated due to the pandemic, and to provide an additional incentive for people to spend a few more minutes in the park. Currently, there are no picnic tables in the park. To reduce grant costs, the Westwood HOA board proposes to provide all the labor necessary to install the tables in the locations specified by the Parks & Recreation Department, and with their oversight of the work quality. The picnic tables will not be anchored to the ground, and will simply rest on a pad of wood chips provided by the Parks & Recreation Department and installed by Westwood HOA volunteers. In addition to picnic tables, Southwood Park would benefit from sign posts identifying the park, and list important rules for those enjoying the park. The cost a sign of this nature at each of the three pathways leading to and from the park is $300, for a total cost of $900. These sign posts would be provided and installed by the Parks & Recreation Department. Budget: $1,500 2 Picnic Tables (purchased and delivered by LO Parks Dept.) $ 900 3 Park Rule signs (purchased and installed by LO Parks Dept.) $2,400 Total Narrative: Currently, there are no picnic tables in Southwood Park. Consequently, people tend to simply walk through the park without stopping to enjoy the newly planted native plants, stream, or 3 / 4 fauna. Giving nearby families a place to get out of the house, sit, and enjoy a small family event would mean so much in these times when we're all forced to spend so much time indoors. Providing a place to chat with another park visitor or family member means that those people will spend just a little more time appreciating our significant community asset. The Westwood board of directors (listed) below voted unanimously in favor of adding 2 picnic tables to the park, and for applying for an NEP grant to help fund it. They have also committed to the volunteer hours mentioned above to get the benches installed. Director Role Phone Darrel Young President (503) 620-1013 Moses Satyasekaran Vice President (503) 684-0334 Kim Morgan Treasurer (847) 494-4964 Tam Hixson Secretary (971) 361-6557 Doug Dougherty At-Large member (503) 968-2437 Likewise, the president of the Oak Creek Neighborhood Association (Teresa Spangler) has voiced her support for the project, and provided a written endorsement on behalf of the Oak Creek Neighborhood Association. Finally, the Friends of Southwood Park group has given this project their support also. The president of the Westwood HOA, Darrel Young, has committed to be the coordinator and contact point between the LO Parks & Rec Department, the volunteers, and any material supply vendors. As such, he will target a weekend for the picnic table assembly and installation, and ensure that enough volunteers and borrowed tools are present to complete the project. He will coordinate with the Parks & Recreation team to have any materials (primarily wood chips) delivered shortly in advance of the project weekend. The LO Parks & Rec team will oversee the project, with the Westwood HOA project coordinator will follow their direction as to the best locations for the picnic tables, their assembly, and pad dimensions. The picnic tables proposed are no maintenance structures. No maintenance expenses are required beyond the initial installation of the picnic tables, other than perhaps periodic replenishment of the wood chip pads. 4 / 4 get it to Iris McCaleb. In a nutshell, we'd like to place a picnic table in an out of the way area of the park. Am I correct to assume that your department would both support this type of grant, and help us to purchase the table itself? Our HOA would install the table/ seats in much the same way as we did with the park benches, with your help and guidance of course. As we did for the benches, we would also seek an endorsement from Teresa Spangler (Oak Creek NA president), and Mary Solares ( Friends of Southwood Park leader) also. I will contact them both quickly if I have your tentative approval of the idea. Thank you for considering this, and for your timely thoughts. Sincerely, Darrel Young Westwood HOA President (503) 704-9679 2 / 4 . • a .. 15505 Quarry Rd Park ours 6am - iopm CITY OF LAKE OSWEGO 0 Dogs must be kept Protect park on leash and their vegetation and equipment. waste removed. Motorized vehicles Place trash in in designated garbage receptacles. parking areas only. No weapons, hunting, No alcohol. or paintball guns. kil) Amplified sound 1 No fires. ,,,,,,,,,i, by permit only. tilli, ® No smoking or No fireworks. tobacco products. el) INo skating. No dogs on athletic fields.lg LOC 34. 3.2. 62o 3 / 4 Subject: Idea feasibility for an NEP Grant for Southwood Park From: Darrel Young <president@westwoodlohoa.org> To: Megan Big John <mbigjohn@ci.oswego.or.us>,"Munro, Jeff" <JMunro@ci.oswego.or.us> Date Sent: Tuesday, October 13, 2020 4:20:46 PM GMT-07:00 Date Received: Tuesday, October 13, 2020 4:20:46 PM GMT-07:00 Hi Megan &Jeff, I hope you are both healthy and faring well through the tough times. You both were such a big part of our HOA's successful NEP Grant award last year. You may remember the two benches we installed together into Southwood Park. The use they are receiving and the wonderful comments we hear from the surrounding neighborhoods have far exceeded our expectations. I wondered whether you could give me your preliminary thoughts on an idea from our HOA board meeting last night about an NEP Grant request for this year? I realize that the application deadline is looming (10/16), but I think we could pull the formal application together quickly if the idea is viable, and get it to Iris McCaleb. In a nutshell, we'd like to place a picnic table in an out of the way area of the park. Am I correct to assume that your department would both support this type of grant, and help us to purchase the table itself? Our HOA would install the table/ seats in much the same way as we did with the park benches, with your help and guidance of course. As we did for the benches, we would also seek an endorsement from Teresa Spangler (Oak Creek NA president), and Mary Solares ( Friends of Southwood Park leader) also. I will contact them both quickly if I have your tentative approval of the idea. Thank you for considering this, and for your timely thoughts. Sincerely, Darrel Young Westwood HOA President (503) 704-9679 4 / 4