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Agenda Item - 2021-10-19 - Number 6.1 - Rassekh Park Project Update 6.1 erCOUNCIL REPORT 0 OREGOt.4 Subject: Rassekh Park Project Design Update Meeting Date: October 19th, 2021 Staff Member: Ivan Anderholm, Director Department: Parks and Recreation Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑ Resolution ❑X Not Applicable ❑ Information Only Comments: ❑X Council Direction ❑ Consent Agenda Staff Recommendation: Seeking feedback from Council on the current status of the Rassekh Park project design. Recommended Language for Motion: N/A Project/ Issue Relates To: ❑X Council Goals/Priorities ❑Adopted Master Plan(s) ❑Not Applicable ISSUE BEFORE COUNCIL Rassekh Park Project Design Staff Update. EXECUTIVE SUMMARY The Parks Department initiated a design process last spring to develop plans for Rassekh Park as a community park that provides athletic fields and related park amenities such as restrooms, picnic tables, walking trails, and park shelter. Through a series of public engagement meetings and design workshops, the design team developed a preferred alternative site plan for the property. 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeosweao.citv Page 2 BACKGROUND The purpose of this project is to fulfill the long-held vision of creating an active recreation park, centered on providing athletic fields for the community. The property was acquired in 1996 using 1990 Park Bond proceeds. DISCUSSION This past spring, LOPR and the design team launched a project website (www.rassekhpark.com) at the commencement of the Rassekh Park project. The initial launch included basic information about the project, site, and process. Coupled with this, Survey#1 was launched to gather feedback on what the community interests were surrounding this new project. While the primary purpose of the project is to create new sports fields, the community and staff provided feedback on what additional amenities would be of community benefit at this park. With this community input, multiple design layouts were studied. Three design concepts emerged from the studies and were presented back to the public with new survey questions on the project website. While the concepts each centered on the athletic field, the selection and configuration of project components was expressed uniquely. The primary community input of keeping a natural character and providing walking paths was included on each option, while other project elements that had significant public support were distinctly paired with each concept to generate additional feedback. While there was a wide variety of feedback on all aspects of each concept, the greatest community support was for the plan that enabled a range of activities. In response to this feedback, the design team advanced the most feasible and community supported aspects of the design and tested the new design against city code, feedback from the pre-application meeting, technical study and budget considerations. The resulting preferred schematic design was shared with the adjacent neighborhood at an "in person" meeting in August and then again in a "virtual" format in September. Feedback from the neighborhood was centered on traffic and parking concerns as well as the desire to make the design more responsive to neighborhood priorities such as a play area, picnic area and shelter. The neighborhood also supported a park with a natural character. The design team and staff adapted the plan that was shown to the neighborhood to include some of the neighborhood priorities. The revised plan, which includes a play area, picnic areas and a shelter, will be shown at the community meeting on October 13. In addition to the website and online surveys, the following public outreach was done to solicit feedback from various stakeholders and the community: • Public Advisory Meetings (4 total) • Neighborhood Meetings (2 total) • Community Meeting 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city Page 3 Additionally, the collective team has solicited and developed the following reports to support the project: • Traffic Impact Analysis • Parking Study • Cultural Assessment Report • Wetland Delineation • Arborist Report • Geotechnical Report • Sustainability Matrix ATTACHMENTS 1. Site Plans 2. Optional Features 3. Engineers Estimate 4. Schedule 5. 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S ATTACHMENT 2 Rassekh Park - Optional Amenities Approximate Cost Survey Support* Community Need Amenity Skateboarding $250k Lowest community support 0 in System Basketball Court $90k Similar community support between basketball 1 in System and pickleball Pickleball Court $125k High current system demand *Results come from The Rassekh Park Development Design Options Survey Report-July 2021 ATTACHMENT 3 Engineer's Estimate of Probable Cost - Rassekh Park 30% DD Set Base Option Quantity Unit Unit Cost Cost Mobilization and Demolition Mobilization, Logistics,and Survey(8%of construction cost) 8% -- $ 286,883.98 Erosion Control (3%of construction cost) 3% -- $ 107,581.49 Clearing and Grubbing 50,421 SY $ 0.15 $ 7,563.11 Tree Removal 181 EA $ 250.00 $ 45,250.00 Roadway Construction Subgrade Preparation 1,669 SY $ 2.50 $ 4,172.08 Aggregate Base Rock 927 CY $ 45.00 $ 41,720.83 Asphalt Concrete Paving 990 TON $ 140.00 $ 138,600.00 Sidewalk Curb Ramp 1 EA $ 1,200.00 $ 1,200.00 Parking/Pedestrian Lighting 0 EA $ 20,000.00 $ - Curb stop 79 EA $ 70.00 $ 5,530.00 General Construction General Excavation 24,000 CY $ 4.00 $ 96,000.00 General Embankment 14,500 CY $ 6.00 $ 87,000.00 General haul off 9,500 CY $ 15.00 $ 142,500.00 Restroom Structure 1 LS $ 260,000.00 $ 260,000.00 Maintenance Building Structure 1 LS $ 70,000.00 $ 70,000.00 Picnic Shelter 1 LS $ 45,000.00 $ 45,000.00 Athletics Construction Artificial Turf(FieldTurf XM7-57 2.25"pile height) 99,804 SF $ 4.50 $ 449,118.00 Leveling Course/Base Rock(2") 620 CY $ 55.00 $ 34,100.00 Aggregate Base/Drain Rock(8") 2,480 CY $ 55.00 $ 136,400.00 Subgrade Preparation 99,804 SF $ 0.50 $ 49,902.00 Containment Curb 1,343 LF $ 25.00 $ 33,575.00 Field Underdrainage 3,200 LF $ 25.00 $ 80,000.00 Field Storm Drainage Connections 198 LF $ 50.00 $ 9,900.00 Field Lighting 1 LS $ 375,000.00 $ 375,000.00 Athletics Equipment/Amenities /Picnic 1 LS $ 40,000.00 $ 40,000.00 Field Fencing 1,839 LF $ 50.00 $ 91,950.00 Netting&poles 1 LS $ 30,000.00 $ 30,000.00 Backstop 1 LS $ 50,000.00 $ 50,000.00 Bleachers 4 EA $ 7,000.00 $ 28,000.00 Park Construction Seeded Landscape Area 86,000 SF $ 0.50 $ 43,000.00 Planted Landscape Area 55,193 SF $ 3.50 $ 193,175.50 Trees 141 EA $ 250.00 $ 35,250.00 Concrete Surfacing 4,000 SF $ 6.00 $ 24,000.00 Play Surfacing 2,500 SF $ 20.00 $ 50,000.00 Play Equipment 1 LS $ 200,000.00 $ 200,000.00 Irrigation 144,546 SF $ 1.25 $ 180,682.50 Pathway Paving 17,000 SF $ 6.00 $ 102,000.00 Soft Surface trail 2,972 SF $ 4.00 $ 11,888.00 Earthen Mound 1 EA $ 10,000.00 $ 10,000.00 Furnishings 1 LS $ 10,000.00 $ 10,000.00 Block Retaining Wall 200 LF $ 100.00 $ 20,000.00 Gravel access road 56 CY $ 90.00 $ 5,034.44 Site Improvements/Utilities 10"Storm Pipe 1,337 LF $ 45.00 $ 60,165.00 12"Storm Pipe 95 LF $ 45.00 $ 4,275.00 Trenching Excavation Backfill and Compaction,0'-5'deep 1,591 CY $ 27.75 $ 44,153.33 Storm Riser Inlet 1 EA $ 500.00 $ 500.00 Storm WQ Inlet 2 EA $ 250.00 $ 500.00 Storm Catch Basin Inlet 2 EA $ 2,000.00 $ 4,000.00 Sand Filter 2,873 SF $ 15.00 $ 43,095.00 4" Bored Sewer Pipe 550 LF $ 50.00 $ 27,500.00 4"Trenched Sewer Pipe 250 LF $ 30.00 $ 7,500.00 Sewer Manhole 2 EA $ 5,000.00 $ 10,000.00 4" Bored Water Pipe 250 LF $ 45.00 $ 11,250.00 4"Trenched Water Pipe 325 LF $ 40.00 $ 13,000.00 Hydrant 1 EA $ 2,600.00 $ 2,600.00 Water Service Stub 1 EA $ 5,000.00 $ 5,000.00 Elec.Service&Conduit 1 LS $ 30,000.00 $ 30,000.00 Public Roadway Miscellaneous Street Light 4 EA $ 20,000.00 $ 80,000.00 Street Signs 1 LS $ 5,000.00 $ 5,000.00 Total Construction Cost: $ 3,980,515.28 M AC I< E N Z I E . Rassekh Park Estimate of Probable Cost DESIGN DRIVEN I CLIENT FOCUSED Project No.2200507.00 BY:SPT DATE: 10/4/2021 Permits and Fee! $ 110,000.00 15%Contingency: $ 597,077.29 Total Hard Cost: $ 4,687,592.58 ATTACHMENT 4 MONTH MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TASK 1:SCHEMATIC DESIGN(30%) PROJECT STARTUP AND KICKOFF MEETING PUBLIC OUTREACH EVENT#1 MEETING-PAC 1 PUBLIC OUTREACH EVENT#2 MEETING-PAC 2 MILESTONE:30%DRAWINGS,COST EST. MEETING-PREAPP MEETING- PAC 3 TASK 2:DESIGN DEVELOPMENT(60%) MEETING:NEIGHBORHOOD MEETINGS MEETING-PAC 4 PUBLIC OUTREACH EVENT#3 MEETING:CITY COUNCIL MEETING MILESTONE:60%SET-NOVEMBER 17 SUBMIT FOR LAND USE-NOVEMBER 17 MEETING:REVIEW CITY COMMENTS TASK 3:CONST.DOCS.(90%,100%) PUBLIC OUTREACH EVENT#4(INFORMATIONAL) 'MEETING:DRC-JAN 15 'MILESTONE:90%SET-MAR 15 'MEETING:REVIEW CITY COMMENTS 'MILESTONE:100%SET-APRIL 15 LAND USE APPROVAL TASK 4:PERMITTING PERMIT ASSISTANCE PERMIT SUBMITTAL PERMIT COMMENT RESPONSES TASK 5:BID SUPPORT RESPOND TO BIDDERS/ADDENDA TASK 6:CONSTRUCTION OBSERVATION CONSTRUCTION SET SITE VISITS AND FIELD REPORTS TASK 7:PROJECT MANAGEMENT MEETINGS AND MEETING MINUTES COORDINATION WITH SUBCONSULTANTS TASK 8:PROJECT CLOSE-OUT RECORD DRAWINGS Rassekh Park - Sustainability Matrix ATTACHMENT 5 YES NO ? WATER Reduce impervious surfaces on site as much as possible lConsider capturing rainwater(recycled water generally)for irrigation on site 2 Use moisture sensing irrigation system to minimize use of water on site Install high efficiancy irrigation system which minimizes water waste Maximize detention,treatment,and infiltration of stormwater through rain gardens and stormwater facilities For new facilities,consider recycling water if possible to move towards a"net zero"water system design 2 YES NO ? !TRANSPORTATION Provide opportunities for alternative forms of transportation 1 Carpool/EV specific parking spots could be closer to amenities l Charging stations for e-cars-explore exisiting federal subsidies 1'6 lProvide on-site bus parking' l Provide drop off area° Consider expanding exisitng bike-share program to include Rassekh YES NO ? !VEGETATION Consider going beyond baseline of vegetation cover-dense canopy cover where possible Vegetation/berms could be used to screen necessary infrastructure(parking) l Use of vegetation and trees that are native,or climate adaptable,drought resistant species 1 lPreserve and protect existing vegetation to the extent practicable-i.e.remove invasive specieis,protect wildlife habitat on site,preserve exisitng native vegetation when possible 1'2 Shade impervious surfaces with trees,shade structures or solar panels Minimize use of turf grass Reduce temperature of surfaces and runoff through vegetation,minimizing impervious surfaces Decrease risk of wildfire by ensuring that the canopy remains healthy and not overcrowded,include trees that are more tolerant to wildfire,protect defensible space around buildings 3(Appendix E) Make sure mitigation trees are planted,maintained and/or not removed.(Sustainability and Climate Action Plan for Lake Oswego) 1 YES NO ? MATERIALS Use local and recycled materials in buildings and park furnishings 2 Reuse/recycle organic debris collected on site° Use natural finishes° Avoid using toxic materials° YES NO ? ENERGY I • Incorporate renewable energy where appropriate to reduce future operating costs and meet state's goal of 1.5%solar for public buildings. 2 Expand the recycling program by providing receptacles that allow for self-sorting of recyclable materials 2 Incorporate night-sky approved lighting° Use low color temperature lighting Use permeable surfacing in new paved trails and parking lots 2 Use light timers for fixed hours 1.Sustainability and Climate Action Plan for Lake Oswego-https://www.ci.oswego.or.us/sites/default/files/fileattachme 2.Parks Plan 2025 Lake Oswego-https://www.ci.oswego.or.us/sites/default/files/fileattachments/parksrec/cityprojects/13445/lo_pa 3.Parks Plan 2025 Lake Oswego Appendicies-https://www.ci.oswego.or.us/sites/default/files/fileattachments/parksrec/cityprojects/13445/lo_pa 4.Luscher Area Master Plan-https://www.ci.oswego.or.us/sites/default/files/fileattachments/parksrec/webpage/11689/luscherarea 5.Lake Oswego Bike Share Program-https://gooswego.org/explore-oswego-with-the-new-bik 6.https://www.chargepoint.com/incentives/commercial/?type=138