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3-Supplemental Instructions for Testifying at Public Hearing LU 22-0007 Ens PLANNING AND BUILDING SERVICES V OI OREGOr_ _ __ HOW TO TESTIFY AT A PLANNING COMMISSION HEARING ONLINE OR BY PHONE USING ZOOM IMPORTANT: If you are not able to electronically testify for any reason, e.g., inadequate or faulty internet connectivity, computer equipment, or operation thereof by yourself, City personnel, internet service providers, virtual meeting platform software, or other third parties involved in transmission and receipt of your oral testimony, you are deemed to have waived your oral testimony. You are strongly urged to also submit your testimony in writing by 12:00 noon on the day of the hearing to assure appearance in the proceeding, receipt of testimony, and appeal right. YOU ACCEPT THE RISK AND CONSEQUENCES OF THE INABILTY TO PROVIDE YOUR ORAL TESTIMONY BY ELECTRONIC MEANS (ONLINE OR PHONE) AT THE APPROPRIATE POINT IN THE LAND USE PUBLIC HEARING. ELECTRONIC SUBMISSION OF WRITTEN TESTIMONY AND MATERIALS: By 12:00 noon on April 11, 2022, electronically submit written testimony and materials by emailing to pctestimony@lakeoswego.city. If no conformation email is received, call: Iris McCaleb at (503) 697-6591. Case File: LU 22-0007 City Hall Address: 380 A Avenue, Lake Oswego, OR 97034 Hearing Date: Monday, April 11, 2022 Time: 6:30 pm OPTIONS AND INSTRUCTIONS FOR PROVIDING TESTIMONY ELECTRONICALLY: Providing Public Testimony Using the Zoom Online Option • In order to testify online, you must register by 12:00 noon on the day of the meeting, Monday, April 11, 2022. The link to register for testifying online will be available ten (10) days prior to the hearing; to register,visit the meeting webpage at: https://www.ci.oswego.or.us/boc pc/planning-commission-213. You must timely log in to the Zoom meeting and testify when called upon during the hearing. If you have not registered you will not be able to testify. • You will need an internet connection and a computer. Your computer must have a microphone in order to provide testimony and a camera if you wish your person to be visible (not required). 503.635.0290 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us Page 2 of 2 • If you have presentation materials like photos, a video, or a PowerPoint presentation, a copy must be submitted in advance per the written testimony instructions below. Providing Public Testimony Using the Zoom Phone-in Option • In order to receive the Zoom phone number to allow you to testify by phone, you must register by 12:00 noon on the day of the meeting, Monday, April 11, 2022. You must timely call the Zoom number and testify when called upon during the hearing. • You will need a telephone or cellular phone. • You will be able to hear the meeting participants and may provide oral testimony when called upon. Written Testimony and Presentations— Due 12:00 noon, Monday,April 11, 2022 • Written testimony Written testimony cannot be submitted remotely during the hearing. • Presentation Materials: You will be responsible for "sharing" and controlling your presentation during your testimony. Your presentation will be part of the record, it cannot be submitted remotely during the hearing. Livestreaming the Meeting or Watching on Tualatin Valley Community Television (TVCTV1 • Planning Commission meetings are streamed live on the City's YouTube channel, which can be accessed from the following link: http://www.ci.oswego.or.us/boc/streaming-media. Livestreaming is a service provided by the City and is not a requirement for public hearings. • The meetings are also broadcast on TVCTV; check their website at http://tvctv.orgL for details. • Livestreaming allows you to view and listen only; you will not be able to participate in the hearing. See above for how to participate in the hearing by computer, phone, or written testimony. • If participating by phone, you must mute your computer or TV; otherwise, your multiple devices can create feedback and be a distraction for other participants. If the problem persists you may be asked to leave the phone call. Questions? Contact: Iris McCaleb at pctestimonv@lakeoswego.city or (503) 697-6591.