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Approved Minutes - 2022-01-19 Parks, Recreation and Natural Resources Advisory Board Minutes January 19, 2022 PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD MINUTES January 19, 2022 Sarah Ellison called the meeting to order at 4:00 p.m. Present: Sarah Ellison, Doug McKean, Angel Mott-Nickerson, Chris Duncan, Taryn Hatchel, Greg Wolley, Sandy Intraversato, Kara Gapon, Peter Gevurtz, Youth Member, Rebecca Prassas, Youth Member, Council Liaison John Wendland Alternates: Absent: Edwin Becker, Alternate, Derrith Lambka Staff: Ivan Anderholm, Parks & Recreation Director, Jan Wirtz, Recreation Deputy Director, Jeff Munro, Parks Deputy Director, Megan Big John, Parks Manager, Dina Balogh, Administrative Assistant. Guests: NA APPROVAL OF MINUTES • The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously approved the minutes from November 17, 2021 with a few changes. • The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously approved the minutes from December 15, 2021. Public Comment: NA CITY COUNCIL UPDATE: John Wendland, Council Liaison • Council approved the design/build contract with California Skateparks for the skatepark at Rassekh Park. • First Community Survey results were very positive. 96% positive rating perception of the LO community. 95%, perception of a great place to raise children. The satisfaction with city services is much higher than the rest of the country or NW. High rankings, 35 out of 38 categories. 85% of the survey responders, were satisfied with the library, parks, public safety, public art and recreation. • American Rescue Plan Act funding options: Staff recommended that Council approve the ARPA funding plan for CIPs and grant programs to support nonprofit organizations in Lake Oswego. Extensive project on Lakeview Blvd for drainage, sewer work and pavement. • Funds for backup power for the water treatment plant and river intake pump to avoid disruption of service in case of an electric power outage incase of a storm, ect. • Adopted resolution 22-04, calling for completion of the Regional Mobility Pricing Project prior to a decision on tolling and for construction of the Abernethy Bridge with other funds. 2 | P a g e 50+ Advisory Board Liaison Report: Leesie Van Roon, 50+ Advisory board Liaison. • Approved 2022 goals. • 2022 goals: Reaffirming and reestablishing participation at the ACC. • Advocate and be ambassadors for the older population in LO. • Will work on updating the senior needs assessment plan. Will bring to the Parks board to report on the information in the plan. YOUTH MEMBER UPDATE: NA REGULAR BUSINESS: Presentation: DEI Issues in the Community and the City’s DEI Efforts and Policies – 30 min: Guilian del Ria, Equity Program Manager Guilian introduced herself to the board. She began by sharing that the City is committed to valuing diversity, equity and inclusion by providing stability, opportunity, safety and justice for everyone living, working, and visiting the City. The City Council reaffirms this commitment celebrating its immigrants and refugee/asylum residents to the collective prosperity of all residents. The City Council commits to continuing the work to eliminate racial disparities and other forms of discrimination and ensure that every LO resident has the opportunity to thrive. The City Council directs staff to continue to respectfully serve all residents of the City. The City of Lake Oswego aspires to be an organization where every person feels safe, welcomed, supported, and included. December 4, 2018, Resolution 18-54, Lake Oswego City Council affirmed a welcoming and inclusive City. Where the City of LO is striving to become increasingly welcoming, inclusive, representative, and responsive to historically underrepresented and underserved communities. In 2019, Lake Oswego City Council appointed the Diversity, Equity and inclusion Task Force to begin identifying barriers to inclusive public engagement and City employment. The Task Force is committed to providing multifaceted and easily-accessible focus groups and surveys for various stakeholders who live, work, recreate or otherwise engage the City of Lake Oswego and its services. The information gathered will help the Task Force provide recommendations to Council and foster discussions centered around creating a community of trust and belonging. What has been done to date: • Hired Guilian to be the Equity Program Manager • Internal equity training, community program enhancement, and integration of equitable best practices. • Recruitment and retention strategies to build a diverse workforce of inclusion and belonging. • Assist Departments in evaluating the equity impact of organizational decisions, priorities, and projects. • Partner with HR to develop and maintain a data base of diversity information. Advise HR in how to report these results to the City Council, Executive team and Community. DEI Advisory Board: • The DEI Advisory board was formed under the recommendations of the 2019 DEI Task Force. • The DEI Advisory board will advise Council about ways to increase engagement in diverse communities. 3 | P a g e • Collaborate with the community, Council and staff to implement the DEI Task Force recommendations and create long-term DEI goals. • Advise the Public Information Office and Communications Team on methods of inclusive outreach and communicating to diverse groups. • Promote the City’s efforts to engage diverse populations within the boards and commissions, neighborhood associations and other civic volunteer structures; and participate as voting members of interview panels for boards and commissions recruitment. Bond Project’s Presentation and Timeline Update – 10 min: Bruce Powers, Project Manager, Park Analyst • Tennis Center: Foundation is in the new part of the building. Slab has been poured and walls will start to go up. Estimated completion, around May 2022. • Adult Community Center: 99% complete. Completion will be end of January. Substantial completion will be February following completion of the punch list with the contractor. The ACC is looking beautiful and staff are excited to move into the newly renovated facility and offices. Hope to move in early February. • Golf Course renovation: In for land use review. Received a letter of incompletion. Providing requested additional information. Will go back in next week. Hope to receive final review on the land use application soon. 120 days after final review, should have 50% construction documents. Will go into phase 2 and will negotiate the final construction component to the design, build contract. • Rassekh Park: Talked a bit about the skatepark. The park overall is moving forward. 100% of the design development documents are done. Submitted for land use and received notice of incomplete. Will provide additional requested information. Will go through 30-day review period and then 120-day CD process and hope to put out to bid this summer; June or July and move forward to construction to be completed April 2023. • Recreation and Aquatic Center: Bruce presented an aerial view showing different parts of the exterior design and the perspective view showing the center and the club house. An interior design perspective was presented showing the layout of the entrance, registration counter, offices, gym, classrooms, locker rooms, party room and pool. 100% of design development is done. Submitted for land use followed by 30 days to receive notice of complete or incomplete. Will provide additional information, resubmit. Planning on putting the project out to bid late 2022 and complete construction in 2024. Jeff Munro, Deputy Director of Parks • New lower restroom at George Rogers Park to replace old structure. • New restroom at East Waluga Park. • Water Sports Center: Entire replacement of the launch dock. The launch doc sits low to the water for easy access for sculls, kayaks and stand up paddle boards. • Not bond funded, investment to repair the actual connections of the entire doc that the Water Sports Center sits on. Ivan Anderholm, Director Ivan presented the bond tracking spreadsheet to the board. The tracking spreadsheet show current projects as well as projects that have not receive council approval to move forward on. In conversation with the Co-chairs and to keep the board informed, periodically about every month or so Ivan will show the board bond tracking on current projects. The board will see projects estimated total cost and where the department is at on the total cost, current bond dollars spent and the bond investment and bond 4 | P a g e actuals. Where the department anticipates being after these projects are done is at about 1.5M available in bond funds, and currently we're at about 1.94M. Projects are tracking within what we would consider the normal range for them to track. This is all good news. ACC is under budget overall. The ACC reno bond investment is us under budget. • Tennis Center construction cost have gone up a little bit due to some conditions with the contract. • Parks upgrades: Doing a good job on the investments on the Parks upgrades portion. • Recreation and Aquatic Center: The total cost of the project on track with the total project cost. This is good news. • Golf Course: Slight escalation of dollars. • Hallinan woods property: $70K spent to remove the existing structure. Parks Land Acquisition Policy – 10 min: Ivan Anderholm, Director of Parks & Recreation Ivan shared a draft of the Parks Land Acquisition policy with incorporated comments and went through each comment and where he was able to add some language into the draft. Additional edits and verbiage were added for clarity of recommendations from the board to City Council Ivan sent the draft to City Attorney, Jason Loos to review. Because the policy is still a draft, Ivan will wait to get the answers from the City Attorney and then bring back a clean copy for the board at the February meeting. The clean copy will be sent to the board prior to the next meeting to allow time for members to review the City Attorneys changes. Establish Natural Resources Working Group – 5 min: Doug McKean and Sarah Ellison, Co-Chairs The Natural Resources Management plan is one of the goals for 2022. Staff will be working with a contractor who has contracted and supported the City Planning department with on-call Sensitive Lands review as well as assisting the City with a number of reviews related to work in sensitive habitat conditions, resources, opportunities for habitat enhancement, and stakeholders engaged in natural areas enhancement and restoration efforts, including neighborhood associations and local watershed councils. The contractor will work with Parks and Recreation staff to create a general management plan for habitat types that are common throughout the City’s Natural Areas. Rather than creating specific master plans for each site, the comprehensive plan will identify general habitat types observed throughout the City and recommend management prescriptions based on the condition of the habitat. Doug told the members of the board the group could be engaged in this process to be helpful to the staff. Largely in being a liaison with the community to ensure input and engagement that the community should have in this type of policy. The board had a longer discussion about this at the last two meetings. An invitation was sent to board members who may be interested in being on the working group. 5 members of the board agreed, Doug, Sandy, Ed, Greg and Chris. There is a lot of expertise in this group. In addition to just being liaison with the community, the working group could find other ways to be helpful to the staff without getting, in their way.Doug opened for discussion establishing a Natural Resources Working Group. Once the group is put together the members of the working group will begin by deciding on the goals and tasks. The group will be able to work with Megan, the contractor and others on this management plan. 5 | P a g e Ivan told the board the department supports this and believe it will be helpful to the department in achieving coming up with the Natural Area Management Plan for those areas the department responsible for. The department is very supportive. Ivan told the board that he is going to propose a goal to city council to adopt for 2022 that deals with and refers to a natural resources goal that really focuses on the urban forest and the urban plan. The current plan is an older plan that at the time was adopted when there was a separate natural resource advisory board in addition to the parks and recreation advisory board. The natural resource advisory board were quite engaged with the forestry plan. The management plan is a forthcoming management plan and Is a piece that fits into a larger picture where the community is talking about all of the land, public and private in the community and I believe this advisory board being engaged in this is going to be important. • Doug made a motion to establish a working group to work with staff on the natural resource’s management plan. There was second and there was no further discussion. The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) voted in favor of the motion to establish a working group. The motion passes. STAFF AND BOARD MONTHLY UPDATE: • Ivan shared with the board that the Watershed Council is going to recommend a goal to the city council to be considered in their 2022 Goal setting retreat in February to protect and enhance the lake Oswego urban area as defined on the urban and community for history website. Also, recommend a state of the urban and forestry report and the natural resources management plan and to recommend revisions to the 2007 urban and community for history plan. Ivan told the board the purpose of bringing this up, is because the department has been asked whether it wouldn't be appropriate for the advisory board to collaborate with the Watershed Council in recommending this goal to City Council. Ivan opened this up for discussion. The board agreed this is something they should collaborate with the Watershed Council on. The timing is short as the City Council will be setting their2022 goals February 12. The Watershed Council is already planning to propose this goal to council. Discussion with the Watershed Council should happen soon. The board could informally let the council know that we support the watershed council in this natural resource’s goal. At least one of their goals is perfectly aligned with one of the Parks board goals and it would be easy for our board to, at minimum recommend the city council adopt that goal; the adoption of a natural resource’s management plan. In regards to that one goal, there has been opportunity to discuss the need for natural resources management plan and we support the city council adopting that goal. Given the short timeframe, Doug said he would discuss this goal with the Watershed council if the board agrees. Doug made a motion the Parks board support the Watershed council in their goal to recommend the City Council, as I read, the aspect of the goal, to adopt a natural resource management plan for the City of Lake Oswego natural areas. There was a second 2nd to the motion. There was no further discussion. The Parks unanimously voted in favor of the motion to support the Watershed Council recommendation to City Council that the City adopt a natural resources management plan 6 | P a g e • Jan gave a brief update on the work of the Marketing Advisory Committee. The committee met in late 2021 to discuss the branding of the department. The purpose of the rebranding is to unify the department with a look and feel of a refreshed modern and relevant branding initiative. the group has been so helpful in guiding the department how to, come up with the right approach for a request for proposal for a marketing, expertise. to align with the parks and recreation essence and the departments image. What's the purpose? The vision, the mission and the values, Some visual identity parameters, voice and tone of possible colors, a new and more modern type logos that would kind of reflect the unification of the department through nurturing, conservation connectedness with the population and then some layout examples and concepts. • Update: A neighbor to the golf course on Lost Dog Creek wants to sell their property that has a preexisting condition of approval for a subdivision. They have a piece of property that's adjacent to both a golf course, and another portion of Lost Dog Creek that the city owns, they are considering the possibility of donating that natural resource area to the city. Ivan will bring more information to the board. There, it's a, it would be approximately 2.3 acres of essentially a wetland and habitat that is adjacent to the golf course, at the north end of the golf course, and then connects to Lost Dog Creek and continues down to Greentree road, which the city owns a large portion of. • Resident Survey: In the next week a copy of the entire findings report will be sent to the board. The departments specific information in the survey is to identify two areas of emphasis moving forward of really high level. Ivan will be working with staff to develop two high level approaches of how we're going to use the information in the survey to inform us moving forward. ADJOURNMENT The next regular scheduled meeting will be Wednesday, February 16, 2022, 4 to 6 p.m. Sarah Ellison adjourned the meeting at approximately 6:15p.m. Prepared by, Dina Balogh, Administrative Assistant.