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Agenda Packet - 2022-06-20Stephanie Glazer, Co-Chair  Kathleen Wiens, Co-Chair Buzz Chandler  Jay Hamachek  Susan Mead  Mark Puhlman  Matt Schaeffer  Anna Wallin, Youth  Olivia Reinhart, Youth Daniel Nguyen, Council Liaison 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us AGENDA SUSTAINABILITY ADVISORY BOARD June 20, 2022 6:30 p.m. – 8:30 p.m. Lake Oswego Maintenance Center, Willow A Room Contact: Amanda Watson, Sustainability Program Manager, awatson@ci.oswego.or.us, 503-635-0291 Also published online at: www.ci.oswego.or.us/boc_sab This meeting will take place in-person. For interested members of the public unable to attend in-person, an option to provide public comment or watch the meeting remotely is available by registering at the following link: https://us06web.zoom.us/webinar/register/WN_w0qT0ROKRZSw2kSPKulLJA. The meeting location is accessible to persons with disabilities. To request accommodations please contact the City Manager’s Office 48 hours before the meeting. Members of the public are permitted to speak for up to 3 minutes during Public Comment only. Host will mute non-Board members during remainder of meeting. I. AGENDA 6:30 Call to Order and Roll Call Approve Minutes Public Comment (comment on agenda items may be deferred to discussion of that item) Review Agenda 6:45 Regular Business (I-Information, C-Conversation/Discussion, D-Decision, R-Recommend to Council) II. ADJOURNMENT ATTACHMENTS Please note that all materials are sent electronically. Please review before meeting. • May 16, 2022 Meeting Minutes NEXT MEETING: JUNE 20, 2022, 6:30 to 8:30pm A. Announcements from Board and Staff All 15 min I B. City Council Update Councilor Nguyen 10 min I C. Gas-Powered Landscaping Equipment Survey: Results and Next Steps All 30 min I, C D. Climate Adaptation and Resilience All 30 min C E. Nomination of Co-Chairs All 10 min D SUSTAINABILITY ADVISORY BOARD Vision of a Sustainable Lake Oswego A sustainable Lake Oswego is a community that meets the vital human needs of the present without compromising our ability to meet future needs. This requires consideration of both long-term and short- term effects on ecological, economic, and community systems. Operating sustainably means that we are leaving a legacy for the community of Lake Oswego and the planet. A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are enriched by a wide range of choices in transportation, housing, recreation, and culture. Our infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged. SAB Mission & Duties The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of- life sustainability of our community. The Sustainability Advisory Board shall: a. Advise and assist the City Council in efforts to make City operations more sustainable. The Sustainability Advisory Board is guided by the Sustainable City Principles embodied in the City’s Sustainability Plan. b. Assist in the development of plans and policies to enhance the sustainability of the City as a whole. c. Educate and engage the public in efforts to make the community of Lake Oswego, including residents, businesses, and institutions, more sustainable. SAB Meeting Ground Rules We have agreed to abide by these ground rules to increase our meeting effectiveness. 1. Participate – everyone share “airtime” 2. Speak for yourself – use “I” language 3. Seek clarity: – ask clarifying questions – paraphrase what you hear others say – check out your hunches 4. Be respectful: – be on time – come prepared – turn off phones, pagers, and other devices – avoid interrupting others – don’t use inflammatory labels & judgments 5. Have fun CITY OF LAKE OSWEGO Sustainability Advisory Board Minutes May 16, 2022 Call to Order / Roll Call Stephanie Glazer called the May 16, 2022 meeting of the Sustainability Advisory Board (SAB) to order at 6:33 PM. Members Present: Buzz Chandler, Stephanie Glazer, Jay Hamachek, Susan Mead, Mark Puhlman, Matt Schaeffer, Kathleen Wiens, Olivia Reinhart, Kara Orvieto Members Excused/Absent: Anna Wallin, Kim Roeland Staff: Amanda Watson, Megan Big John Public: None Approval of Minutes April meeting minutes were approved. Public Comment None Regular Business A. Council Update None – Councilor Nguyen was absent. B. Natural Areas Habitat Management Plan Parks Manager Megan Big John provided a presentation on the City’s Habitat Enhancement Program and Natural Areas Habitat Management Plan project. The City’s Habitat Enhancement Program grew out of the Invasive Removal Program started in 2011, which focused on removing English Ivy. The HEP was created to help meet requirements from Metro regarding Sensitive Lands and focuses on restoration efforts on City properties, restoration work on private property through a grant program, and provides plants for Friends Group work parties. Parks department manages around 460 acres total and ~370 acres in restoration since 2011. Staff uses photo monitoring to show habitat improvement over time; success is measured by the habitats created and not just number of plantings that survive. Invasives removal helps improve resilience, including through reduction of ladder fuels to reduce wildfire risk. Parks staff are meeting with Clackamas County, the State Fire Department, and LO Fire to coordinate on fire mitigation efforts. The Natural Areas Habitat Management Plan project will develop an overarching management plan focused on the ecological restoration, enhancement, and resiliency of the City of Lake Oswego’s natural areas. It will inventory and map general habitat types present in City natural areas, outline management goals and objectives, and detail recommended management prescriptions for each habitat type. It will provide a framework for Parks maintenance activities and priorities but is intended to be usable by others as well, for example managing similar habitats on private property. Parks is working with a City of Lake Oswego Sustainability Advisory Board Minutes May 16, 2022 Page 2 of 3 consultant team (AECOM) to develop the plan, and a technical advisory committee that includes representatives from the Parks Board natural areas subcommittee, Parks Friends Groups, and the Oswego Lake Watershed Council. Management goals and objectives include supporting natural ecological processes, reducing non-native species, improving climate resilience, minimizing habitat fragmentation, reducing wildfire risk and improving public safety and public recreation, education, and volunteer opportunities. Parks is also working with the Planning department on a process to streamline permitting for tree removal in sensitive lands for habitat management purposes (programmatic permits). There will be a public meeting on June 7 at 6 pm (Updated: June 14) introducing the project. The project team aims to prepare the draft plan by the end of July, and final plan in fall 2022. The plan will be implemented beginning in Spring 2023. C. Debrief from May 3 Council Meeting The Board discussed takeaways from their May 3 joint meeting with City Council. They observed that feedback from Council was diverse. SAB members would have liked more opportunity for dialogue, to respond to Councilors’ comments during the meeting, but agreed that they got helpful feedback including on which ideas Councilor’s liked, what they were not interested in, and where SAB could provide additional information. Amanda stressed the importance of coordinating with other advisory boards where there are areas of overlap or common topics of interest (e.g. SAB and Parks Board, related to protecting trees and natural resources). City staff liaisons will be meeting regularly to help facilitate that coordination. When SAB is taking up a topic that would impact the operations of other City departments, she would also like to make sure there is time to arrange for a presentation/discussion between SAB and relevant department staff so that SAB has all of the information and context before making recommendations to Council, which will help them be as effective as possible. Stephanie noted that from her experience serving on SAB, they have had much greater success advancing recommendations through writing (e.g. memos), and having written correspondence back and forth. She recommended SAB develop a clear response that addresses the comments and questions SAB heard from Council during the meeting, and make recommendations as a Board to be included in the Sustainability and Climate Action Plan. She also noted it can be impactful to send a message of “keep up the great work” when SAB agrees with the direction Council is going in. There is also a lot to celebrate in what SAB and the City has accomplished over the years. Matt recommended regular educational updates to Council on topics SAB is focused on, for example an EV report, demolition/deconstruction report, focused on information sharing and to encourage dialogue. D. Announcements from Board and Staff Mark shared that LOSN will be holding an Electrify LO vendor fair in conjunction with their annual EV fair this fall. The goals are to share information with residents about electric appliances, and connect them with vendors to prepare them to make the decision to go electric when they need to replace appliances like a water heater or furnace. The GPLE survey is up and has been shared via the City’s social media channels and on NextDoor. Amanda distributed the version for landscaping companies by email. City of Lake Oswego Sustainability Advisory Board Minutes May 16, 2022 Page 3 of 3 SAB has two Farmers’ Market Dates this summer, on June 18 and September 17. Amanda will be presenting to Council on June 21 about the garbage and recycling franchise agreement renewal. Jay and Buzz are willing to step up to serve as co-chairs after Stephanie and Kathleen’s terms end. The Board will vote at their June meeting. Wrap Up & Adjournment Stephanie Glazer adjourned the meeting at 8:45 pm. Respectfully submitted, Amanda Watson Sustainability Program Manager