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Agenda Packet - 2023-01-23Buzz Chandler, Co-Chair  Jay Hamachek, Co-Chair  Kara Orvieto Ashley  Robin Palao Bastardes  Susan Mead  Mark Puhlman  Matt Schaeffer  Jules Unitan, Youth  Roya Wahab, Youth  Joe Buck, Council Liaison 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us AGENDA SUSTAINABILITY ADVISORY BOARD January 23, 2023 6:30 p.m. – 8:30 p.m. Remote via Zoom: https://us06web.zoom.us/webinar/register/WN_GMX2getnRSasYknDdiVExA Contact: Amanda Watson, Sustainability Program Manager, awatson@ci.oswego.or.us, 503-635-0291 Also published online at: www.ci.oswego.or.us/boc_sab This meeting will take place remotely via Zoom. Register to attend at: https://us06web.zoom.us/webinar/register/WN_GMX2getnRSasYknDdiVExA. The meeting location is accessible to persons with disabilities. To request accommodations please contact the City Manager’s Office 48 hours before the meeting. Members of the public are permitted to speak for up to 3 minutes during Public Comment only. Host will mute non-Board members during remainder of meeting. I. AGENDA 6:30 Call to Order Approve Minutes Public Comment (comment on agenda items may be deferred to discussion of that item) 6:45 Regular Business (I-Information, C-Conversation/Discussion, D-Decision, R-Recommend to Council) II. ADJOURNMENT ATTACHMENTS Please note that all materials are sent electronically. Please review before meeting. • December 19 & December 30 meeting minutes NEXT MEETING: FEBRUARY 20, 6:30 to 8:30pm (*to be rescheduled due to Presidents’ Day holiday) A. City Council Update Mayor Buck 15 min I B. Debrief Boards & Commissions Summit All 10 min C C. Debrief LOSD Transportation Facility Proposal Jay Hamachek 15 min C D. Sustainability in Schools [TBC] SAB Youth Members 15 min I, C E. Sustainability Resource Fair Planning All 20 min C F. SCAP Progress Report Amanda Watson 10 min I, C G. EV Signage – SMART goal planning All 15 min C H. Announcements from Board and Staff • February meeting date All 5 min I SUSTAINABILITY ADVISORY BOARD Vision of a Sustainable Lake Oswego A sustainable Lake Oswego is a community that meets the vital human needs of the present without compromising our ability to meet future needs. This requires consideration of both long-term and short- term effects on ecological, economic, and community systems. Operating sustainably means that we are leaving a legacy for the community of Lake Oswego and the planet. A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are enriched by a wide range of choices in transportation, housing, recreation, and culture. Our infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged. SAB Mission & Duties The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of- life sustainability of our community. The Sustainability Advisory Board shall: a. Advise and assist the City Council in efforts to make City operations more sustainable. The Sustainability Advisory Board is guided by the Sustainable City Principles embodied in the City’s Sustainability Plan. b. Assist in the development of plans and policies to enhance the sustainability of the City as a whole. c. Educate and engage the public in efforts to make the community of Lake Oswego, including residents, businesses, and institutions, more sustainable. SAB Meeting Ground Rules We have agreed to abide by these ground rules to increase our meeting effectiveness. 1. Participate – everyone share “airtime” 2. Speak for yourself – use “I” language 3. Seek clarity: – ask clarifying questions – paraphrase what you hear others say – check out your hunches 4. Be respectful: – be on time – come prepared – turn off phones, pagers, and other devices – avoid interrupting others – don’t use inflammatory labels & judgments 5. Have fun CITY OF LAKE OSWEGO Sustainability Advisory Board Minutes December 19, 2022 Call to Order / Roll Call Jay Hamachek called the December 19, 2022 meeting of the Sustainability Advisory Board (SAB) to order at 6:32 PM via Zoom. Members Present: Buzz Chandler, Jay Hamachek, Susan Mead, Mark Puhlman, Kara Orvieto, Matt Schaeffer, Robin Palao, Whitney Street (Alt.) Members Excused/Absent: Roya Wahab, Jules Unitan Staff: Amanda Watson Public: Duke Castle Approval of Minutes Kara provided a correction to the November meeting minutes. Buzz moved to approve the November minutes as corrected. Seconded by Kara and passed unanimously. Public Comment Duke Castle, member of the Lake Oswego Sustainability Network, asked for the Sustainability Advisory Board’s support of the Lake Oswego School District’s application for a conditional use permit for their new transportation facility on Lakeview Boulevard. The Design Review Commission will review the application at a January 4 hearing. Duke explained that the new site would enable LOSD to transition their fleet to electric school buses, which would provide climate and resiliency benefits; LOSD has been in discussions with Highland Electric Fleet. Board members expressed interest but wanted more time to be able to review the application materials before making a decision. Amanda will send out the materials for the Board to review and poll to find a time for the Board to meet and deliberate prior to the January 4 DRC hearing. Regular Business A. City Council Update Councilor Nguyen was absent. B. 2023 Goal Setting SAB members had previously proposed meeting in research committees to help move work forward on their goals in between monthly meetings. Amanda reviewed Oregon state public meeting laws, which apply to SAB and other City advisory bodies. More than 3 SAB voting members constitutes a quorum. 3 or fewer SAB members may convene outside of regular meetings for the purpose of researching a topic and bringing information back to the full Board, but cannot make a decision or deliberate towards a decision outside of a public meeting. Members presented their proposed SMART goals for the four topics they would like to focus on in 2023: climate and resilience, electric vehicles, gas powered landscaping equipment, and outreach and engagement. City of Lake Oswego Sustainability Advisory Board Minutes December 19, 2022 Page 2 of 4 Gas powered landscaping equipment: Mark and Susan proposed that the goal be by January 2024, all sales of gas powered landscaping equipment and usage of gas powered leaf blowers be banned in Lake Oswego. A long term goal would be by January 2025, landscape companies working in Lake Oswego would no longer be able to use gas powered equipment. Would encourage PGE to offer their electric tool exchange on a regular (quarterly) basis, and the City to develop a rebate or other incentive program to assist landscaping companies to transition their equipment to electric. Acknowledged that the City has taken the first step to contract for all electric landscaping and transition their own equipment, and this would be the next step, following communities in California; action is also being discussed in Multnomah County and at the state level. Board members discussed that there may need to be exceptions for when electric equipment isn’t available or feasible; need to not only ban the equipment but also provide the alternatives for the ban to work, and take steps to avoid inequities that could result from a ban. Susan added that City Council needs to lead, and it would be helpful to engage with one of the local landscaping companies who went all electric so they can tell their story to City Council. Amanda suggested that SAB build on their work and goal from 2022 to develop a clear roadmap with specific recommendations that could be presented to City Council. Jay noted that the plan should outline how the proposal would address equity issues. Buzz recommended also looking into what other cities, including Tualatin, Tigard, West Linn and Milwaukie, are doing, in addition to the work happening in Portland and Multnomah County. The Board set a goal to have the roadmap developed by April 2023. Electric vehicles: Buzz proposed setting a goal for the City to install USDOT-compliant public information EV charging signage for publicly accessible charging stations around the City. Will need to identify amount of funding needed and source. SAB could provide the City with a map of where the chargers should go. Jay noted alignment with state goals; as of 5pm today Oregon DEQ adopted a rule banning the sale of new gas powered cars by 2035. Kara brought up the idea previously discussed about studying pole-mounted charging and other options to provide charging for residents of multifamily buildings; Jay noted that LOSN is taking the lead on that issue and SAB could support their work. Jay asked about the City’s progress on the SCAP goal for electrifying the City fleet. Amanda noted that she will be working with Public Works on this, including fixing/installing chargers at city facilities and building internal capacity. Jay recommend SAB help to identify challenges and solutions. Kara noted that procurement for EV fleet vehicles can be 18 months to a couple of years, however the City can prepare by installing the make ready infrastructure for charging. Kara also recommended SAB think through other strategies to support public charging, such as making sure to run conduit in parking lots for new city projects. Matt recommended starting by looking at how people move through the City—public charging may not be as necessary for Lake Oswego residents, given the range of vehicles, as long as they can charge at home. Public charging can be $75-100k per charger, so SAB should put efforts into what it would take to encourage/support installation of chargers at home. 80% of charging happens at home and at the workplace. Board members discussed the need for outreach to business owners on federal, state, local incentives available for installing chargers; they could develop guidance on this and how to best address public EV charging needs. Outreach and education: SAB will circle back to partners from last year’s Sustainability Resource Fair (Lake Oswego Sustainability Network, Lake Oswego School District, Oswego Lake Watershed Council) to confirm date and location for this year’s Sustainability Resource Fair event, aiming for 4/22 (Earth Day). City of Lake Oswego Sustainability Advisory Board Minutes December 19, 2022 Page 3 of 4 Would follow a similar format for the event, with participants at booths. Members discussed potential new participants, including consignment groups, LO Prep. Members discussed a number of different outreach opportunities beyond the Sustainability Resource Fair: • Engaging City Council on sustainability issues. • Working with Republic Services to incorporate recycling education into the bi-annual cleanup events included in the City’s franchise agreement with Republic Services. • Improving SAB’s impact at the Farmer’s Market, including by partnering with related organizations like the Master Gardeners; providing information that fits the farmer’s market audience, for example about pollinators, composting; and doing something more interactive. • Looking for additional outreach opportunities to participate in, such as Clackamas County Master Gardener spring fair in Canby during the first weekend in May (Mark will share additional details), LOSN EV Fair. • Supporting LOSN & OLWC’s goal for Lake Oswego to become a Bee City USA, which has an education/outreach focus. • Engagement on NextDoor, Instagram/Facebook, City channels working with the City’s social media manager. • Engaging HOAs and Neighborhood Associations. Susan suggested keeping track of known events on a calendar. Climate and resilience: Amanda will be doing a progress report on the Sustainability and Climate Action Plan in the coming year and will share a draft with SAB for input. Increasing use and availability of clean energy in Lake Oswego was a Council goal for 2022, staff will be continuing work on this in 2023. Kara noted that work on GPLE, EVs, and outreach/education to homeowners and businesses on clean energy incentives all relate to this clean energy goal. Jay pointed out that the City’s greenhouse gas emissions inventory was from 2012 (with 2006 data) and should be updated. He would like to see scopes 1, 2, and 3 emissions included in an updated inventory. Jay also brought up the upcoming I-205 tolling project, which will include funding to mitigate impacts on surrounding communities like Lake Oswego, an opportunity to direct funding towards projects that reduce congestion. He asked if SAB could be kept informed about state legislation going forward in the legislative session related to sustainability; Amanda will be tracking this and will keep the Board up to date. Robin explained that SAB must look for solutions that are scalable and long term. Mark suggested that SAB should ask the City to update the tree code to support urban forest canopy protection. Amanda explained that Planning Department staff would be leading an update to the Urban & Community Forestry Plan following the updated State of the Urban Forest Report, and SAB would be engaged in that process. Jay noted the importance of engaging with staff, coordinating with other departments who would be leading this work. C. Announcements from Board and Staff City of Lake Oswego Sustainability Advisory Board Minutes December 19, 2022 Page 4 of 4 Jay is going to send around a set of draft expectations for SAB members for review at the January meeting. Amanda will send around a poll to reschedule the January meeting, which would fall on MLK Day. Wrap Up & Adjournment Jay adjourned the meeting at 8:42 pm. Respectfully submitted, Amanda Watson Sustainability Program Manager CITY OF LAKE OSWEGO Sustainability Advisory Board Minutes December 30, 2022 - Special Meeting Call to Order / Roll Call Jay Hamachek called the December 30, 2022 meeting of the Sustainability Advisory Board (SAB) to order at 12:02 PM via Zoom. Members Present: Buzz Chandler, Jay Hamachek, Mark Puhlman, Kara Orvieto, Matt Schaeffer, Robin Palao Members Excused/Absent: Susan Mead, Roya Wahab, Jules Unitan Staff: Amanda Watson Public: None Public Comment None Regular Business A. Comment for January 4 DRC Public Hearing This Special Meeting was called for the Board to respond to a request from the Lake Oswego Sustainability Network to submit comments to the Development Review Commission in support of the Lake Oswego School District’s application to the City for a conditional use permit for a new transportation facility (LU 22-0052). Board members had requested additional time to read background materials about the application and project prior to making a decision. SAB members discussed the importance of making sure there was a connection to sustainability goals, otherwise the issue was not in SAB’s jurisdiction/scope to weigh in on. This is a land use decision. Currently, the majority of the school district’s buses run on propane. Although members were aware that there were discussions happening at LOSD about electrifying their bus fleet and that a new transportation facility would be a necessary first step, members did not see documentation in LOSD’s application materials of a plan or formal commitment to transition to an electric bus fleet. The application also did not include a cost benefit analysis or construction plan. Members agreed that SAB’s support should be conditional on the School Board or District making a formal commitment to study and move towards electrification of their bus fleet. Members noted concerns from the Rosewood neighborhood. They pointed out that the proposed site for the bus barn was already zoned as an industrial park. Electric buses would improve local air quality compared with propane and diesel buses, and could provide energy resilience by serving as batteries when needed like during power outages. Members also discussed other opportunities for LOSD make the new transportation facility more sustainable, including installing sound barriers, using sustainable materials, appropriate disposal of hazardous materials like batteries and tires, and sustainable building practices like deconstruction of the current facility, LEED certification. City of Lake Oswego Sustainability Advisory Board Minutes December 30, 2022 Page 2 of 2 Going forward, members would like to coordinate more with the school district’s sustainability board. Jay introduced a motion to prepare a draft letter and then submit the final version for the hearing. Robin seconded. The motion passed unanimously. Jay will send around a draft letter of support for review and Amanda will submit to the DRC before the hearing. Jay also noted that he met with City Manager Bennett and Mayor Buck earlier in the week and received helpful feedback on how SAB can support the City’s sustainability work through outreach to different departments and supporting Amanda on the Sustainability and Climate Action Plan progress report. Mayor Buck will be SAB’s Council liaison this year. The meeting adjourned at 12:38pm. Respectfully submitted, Amanda Watson Sustainability Program Manager