Agenda Packet - 2023-01-23Buzz Chandler, Co-Chair Jay Hamachek, Co-Chair Kara Orvieto Ashley Robin Palao Bastardes Susan Mead
Mark Puhlman Matt Schaeffer Jules Unitan, Youth Roya Wahab, Youth Joe Buck, Council Liaison
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
AGENDA
SUSTAINABILITY ADVISORY BOARD
January 23, 2023
6:30 p.m. – 8:30 p.m. Remote via Zoom:
https://us06web.zoom.us/webinar/register/WN_GMX2getnRSasYknDdiVExA
Contact: Amanda Watson, Sustainability Program Manager, awatson@ci.oswego.or.us, 503-635-0291
Also published online at: www.ci.oswego.or.us/boc_sab
This meeting will take place remotely via Zoom. Register to attend at:
https://us06web.zoom.us/webinar/register/WN_GMX2getnRSasYknDdiVExA.
The meeting location is accessible to persons with disabilities. To request accommodations please contact the
City Manager’s Office 48 hours before the meeting.
Members of the public are permitted to speak for up to 3 minutes during Public Comment only. Host will
mute non-Board members during remainder of meeting.
I. AGENDA
6:30 Call to Order
Approve Minutes
Public Comment (comment on agenda items may be deferred to discussion of that item)
6:45 Regular Business (I-Information, C-Conversation/Discussion, D-Decision, R-Recommend to Council)
II. ADJOURNMENT
ATTACHMENTS
Please note that all materials are sent electronically. Please review before meeting.
• December 19 & December 30 meeting minutes
NEXT MEETING: FEBRUARY 20, 6:30 to 8:30pm (*to be rescheduled due to Presidents’ Day holiday)
A. City Council Update Mayor Buck 15 min I
B. Debrief Boards & Commissions Summit All 10 min C
C. Debrief LOSD Transportation Facility
Proposal
Jay Hamachek 15 min C
D. Sustainability in Schools [TBC] SAB Youth Members 15 min I, C
E. Sustainability Resource Fair Planning All 20 min C
F. SCAP Progress Report Amanda Watson 10 min I, C
G. EV Signage – SMART goal planning All 15 min C
H. Announcements from Board and Staff
• February meeting date
All 5 min I
SUSTAINABILITY ADVISORY BOARD
Vision of a Sustainable Lake Oswego
A sustainable Lake Oswego is a community that meets the vital human needs of the present without
compromising our ability to meet future needs. This requires consideration of both long-term and short-
term effects on ecological, economic, and community systems. Operating sustainably means that we are
leaving a legacy for the community of Lake Oswego and the planet.
A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a
vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural
environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are
enriched by a wide range of choices in transportation, housing, recreation, and culture. Our
infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged.
SAB Mission & Duties
The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of-
life sustainability of our community.
The Sustainability Advisory Board shall:
a. Advise and assist the City Council in efforts to make City operations more sustainable. The
Sustainability Advisory Board is guided by the Sustainable City Principles embodied in the City’s
Sustainability Plan.
b. Assist in the development of plans and policies to enhance the sustainability of the City as a
whole.
c. Educate and engage the public in efforts to make the community of Lake Oswego, including
residents, businesses, and institutions, more sustainable.
SAB Meeting Ground Rules
We have agreed to abide by these ground rules to increase our meeting effectiveness.
1. Participate – everyone share “airtime”
2. Speak for yourself – use “I” language
3. Seek clarity:
– ask clarifying questions
– paraphrase what you hear others say
– check out your hunches
4. Be respectful:
– be on time
– come prepared
– turn off phones, pagers, and other devices
– avoid interrupting others
– don’t use inflammatory labels & judgments
5. Have fun
CITY OF LAKE OSWEGO
Sustainability Advisory Board Minutes
December 19, 2022
Call to Order / Roll Call
Jay Hamachek called the December 19, 2022 meeting of the Sustainability Advisory Board (SAB) to order
at 6:32 PM via Zoom.
Members Present: Buzz Chandler, Jay Hamachek, Susan Mead, Mark Puhlman, Kara
Orvieto, Matt Schaeffer, Robin Palao, Whitney Street (Alt.)
Members Excused/Absent: Roya Wahab, Jules Unitan
Staff: Amanda Watson
Public: Duke Castle
Approval of Minutes
Kara provided a correction to the November meeting minutes. Buzz moved to approve the November
minutes as corrected. Seconded by Kara and passed unanimously.
Public Comment
Duke Castle, member of the Lake Oswego Sustainability Network, asked for the Sustainability Advisory
Board’s support of the Lake Oswego School District’s application for a conditional use permit for their
new transportation facility on Lakeview Boulevard. The Design Review Commission will review the
application at a January 4 hearing. Duke explained that the new site would enable LOSD to transition
their fleet to electric school buses, which would provide climate and resiliency benefits; LOSD has been
in discussions with Highland Electric Fleet. Board members expressed interest but wanted more time to
be able to review the application materials before making a decision. Amanda will send out the
materials for the Board to review and poll to find a time for the Board to meet and deliberate prior to
the January 4 DRC hearing.
Regular Business
A. City Council Update
Councilor Nguyen was absent.
B. 2023 Goal Setting
SAB members had previously proposed meeting in research committees to help move work forward on
their goals in between monthly meetings. Amanda reviewed Oregon state public meeting laws, which
apply to SAB and other City advisory bodies. More than 3 SAB voting members constitutes a quorum. 3
or fewer SAB members may convene outside of regular meetings for the purpose of researching a topic
and bringing information back to the full Board, but cannot make a decision or deliberate towards a
decision outside of a public meeting.
Members presented their proposed SMART goals for the four topics they would like to focus on in 2023:
climate and resilience, electric vehicles, gas powered landscaping equipment, and outreach and
engagement.
City of Lake Oswego Sustainability Advisory Board Minutes
December 19, 2022
Page 2 of 4
Gas powered landscaping equipment: Mark and Susan proposed that the goal be by January 2024, all
sales of gas powered landscaping equipment and usage of gas powered leaf blowers be banned in Lake
Oswego. A long term goal would be by January 2025, landscape companies working in Lake Oswego
would no longer be able to use gas powered equipment. Would encourage PGE to offer their electric
tool exchange on a regular (quarterly) basis, and the City to develop a rebate or other incentive program
to assist landscaping companies to transition their equipment to electric. Acknowledged that the City
has taken the first step to contract for all electric landscaping and transition their own equipment, and
this would be the next step, following communities in California; action is also being discussed in
Multnomah County and at the state level.
Board members discussed that there may need to be exceptions for when electric equipment isn’t
available or feasible; need to not only ban the equipment but also provide the alternatives for the ban
to work, and take steps to avoid inequities that could result from a ban. Susan added that City Council
needs to lead, and it would be helpful to engage with one of the local landscaping companies who went
all electric so they can tell their story to City Council. Amanda suggested that SAB build on their work
and goal from 2022 to develop a clear roadmap with specific recommendations that could be presented
to City Council. Jay noted that the plan should outline how the proposal would address equity issues.
Buzz recommended also looking into what other cities, including Tualatin, Tigard, West Linn and
Milwaukie, are doing, in addition to the work happening in Portland and Multnomah County. The Board
set a goal to have the roadmap developed by April 2023.
Electric vehicles: Buzz proposed setting a goal for the City to install USDOT-compliant public information
EV charging signage for publicly accessible charging stations around the City. Will need to identify
amount of funding needed and source. SAB could provide the City with a map of where the chargers
should go. Jay noted alignment with state goals; as of 5pm today Oregon DEQ adopted a rule banning
the sale of new gas powered cars by 2035. Kara brought up the idea previously discussed about studying
pole-mounted charging and other options to provide charging for residents of multifamily buildings; Jay
noted that LOSN is taking the lead on that issue and SAB could support their work.
Jay asked about the City’s progress on the SCAP goal for electrifying the City fleet. Amanda noted that
she will be working with Public Works on this, including fixing/installing chargers at city facilities and
building internal capacity. Jay recommend SAB help to identify challenges and solutions. Kara noted that
procurement for EV fleet vehicles can be 18 months to a couple of years, however the City can prepare
by installing the make ready infrastructure for charging.
Kara also recommended SAB think through other strategies to support public charging, such as making
sure to run conduit in parking lots for new city projects. Matt recommended starting by looking at how
people move through the City—public charging may not be as necessary for Lake Oswego residents,
given the range of vehicles, as long as they can charge at home. Public charging can be $75-100k per
charger, so SAB should put efforts into what it would take to encourage/support installation of chargers
at home. 80% of charging happens at home and at the workplace. Board members discussed the need
for outreach to business owners on federal, state, local incentives available for installing chargers; they
could develop guidance on this and how to best address public EV charging needs.
Outreach and education: SAB will circle back to partners from last year’s Sustainability Resource Fair
(Lake Oswego Sustainability Network, Lake Oswego School District, Oswego Lake Watershed Council) to
confirm date and location for this year’s Sustainability Resource Fair event, aiming for 4/22 (Earth Day).
City of Lake Oswego Sustainability Advisory Board Minutes
December 19, 2022
Page 3 of 4
Would follow a similar format for the event, with participants at booths. Members discussed potential
new participants, including consignment groups, LO Prep.
Members discussed a number of different outreach opportunities beyond the Sustainability Resource
Fair:
• Engaging City Council on sustainability issues.
• Working with Republic Services to incorporate recycling education into the bi-annual cleanup
events included in the City’s franchise agreement with Republic Services.
• Improving SAB’s impact at the Farmer’s Market, including by partnering with related
organizations like the Master Gardeners; providing information that fits the farmer’s market
audience, for example about pollinators, composting; and doing something more interactive.
• Looking for additional outreach opportunities to participate in, such as Clackamas County
Master Gardener spring fair in Canby during the first weekend in May (Mark will share
additional details), LOSN EV Fair.
• Supporting LOSN & OLWC’s goal for Lake Oswego to become a Bee City USA, which has an
education/outreach focus.
• Engagement on NextDoor, Instagram/Facebook, City channels working with the City’s social
media manager.
• Engaging HOAs and Neighborhood Associations.
Susan suggested keeping track of known events on a calendar.
Climate and resilience: Amanda will be doing a progress report on the Sustainability and Climate Action
Plan in the coming year and will share a draft with SAB for input. Increasing use and availability of clean
energy in Lake Oswego was a Council goal for 2022, staff will be continuing work on this in 2023. Kara
noted that work on GPLE, EVs, and outreach/education to homeowners and businesses on clean energy
incentives all relate to this clean energy goal.
Jay pointed out that the City’s greenhouse gas emissions inventory was from 2012 (with 2006 data) and
should be updated. He would like to see scopes 1, 2, and 3 emissions included in an updated inventory.
Jay also brought up the upcoming I-205 tolling project, which will include funding to mitigate impacts on
surrounding communities like Lake Oswego, an opportunity to direct funding towards projects that
reduce congestion. He asked if SAB could be kept informed about state legislation going forward in the
legislative session related to sustainability; Amanda will be tracking this and will keep the Board up to
date.
Robin explained that SAB must look for solutions that are scalable and long term.
Mark suggested that SAB should ask the City to update the tree code to support urban forest canopy
protection. Amanda explained that Planning Department staff would be leading an update to the Urban
& Community Forestry Plan following the updated State of the Urban Forest Report, and SAB would be
engaged in that process. Jay noted the importance of engaging with staff, coordinating with other
departments who would be leading this work.
C. Announcements from Board and Staff
City of Lake Oswego Sustainability Advisory Board Minutes
December 19, 2022
Page 4 of 4
Jay is going to send around a set of draft expectations for SAB members for review at the January
meeting. Amanda will send around a poll to reschedule the January meeting, which would fall on MLK
Day.
Wrap Up & Adjournment
Jay adjourned the meeting at 8:42 pm.
Respectfully submitted,
Amanda Watson
Sustainability Program Manager
CITY OF LAKE OSWEGO
Sustainability Advisory Board Minutes
December 30, 2022 - Special Meeting
Call to Order / Roll Call
Jay Hamachek called the December 30, 2022 meeting of the Sustainability Advisory Board (SAB) to order
at 12:02 PM via Zoom.
Members Present: Buzz Chandler, Jay Hamachek, Mark Puhlman, Kara Orvieto,
Matt Schaeffer, Robin Palao
Members Excused/Absent: Susan Mead, Roya Wahab, Jules Unitan
Staff: Amanda Watson
Public: None
Public Comment
None
Regular Business
A. Comment for January 4 DRC Public Hearing
This Special Meeting was called for the Board to respond to a request from the Lake Oswego
Sustainability Network to submit comments to the Development Review Commission in support of the
Lake Oswego School District’s application to the City for a conditional use permit for a new
transportation facility (LU 22-0052). Board members had requested additional time to read background
materials about the application and project prior to making a decision.
SAB members discussed the importance of making sure there was a connection to sustainability goals,
otherwise the issue was not in SAB’s jurisdiction/scope to weigh in on. This is a land use decision.
Currently, the majority of the school district’s buses run on propane. Although members were aware
that there were discussions happening at LOSD about electrifying their bus fleet and that a new
transportation facility would be a necessary first step, members did not see documentation in LOSD’s
application materials of a plan or formal commitment to transition to an electric bus fleet. The
application also did not include a cost benefit analysis or construction plan. Members agreed that SAB’s
support should be conditional on the School Board or District making a formal commitment to study and
move towards electrification of their bus fleet.
Members noted concerns from the Rosewood neighborhood. They pointed out that the proposed site
for the bus barn was already zoned as an industrial park. Electric buses would improve local air quality
compared with propane and diesel buses, and could provide energy resilience by serving as batteries
when needed like during power outages.
Members also discussed other opportunities for LOSD make the new transportation facility more
sustainable, including installing sound barriers, using sustainable materials, appropriate disposal of
hazardous materials like batteries and tires, and sustainable building practices like deconstruction of the
current facility, LEED certification.
City of Lake Oswego Sustainability Advisory Board Minutes
December 30, 2022
Page 2 of 2
Going forward, members would like to coordinate more with the school district’s sustainability board.
Jay introduced a motion to prepare a draft letter and then submit the final version for the hearing. Robin
seconded. The motion passed unanimously. Jay will send around a draft letter of support for review and
Amanda will submit to the DRC before the hearing.
Jay also noted that he met with City Manager Bennett and Mayor Buck earlier in the week and received
helpful feedback on how SAB can support the City’s sustainability work through outreach to different
departments and supporting Amanda on the Sustainability and Climate Action Plan progress report.
Mayor Buck will be SAB’s Council liaison this year.
The meeting adjourned at 12:38pm.
Respectfully submitted,
Amanda Watson
Sustainability Program Manager