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Agenda Packet - 2023-03-20Buzz Chandler, Co-Chair  Jay Hamachek, Co-Chair  Kara Orvieto Ashley  Robin Palao Bastardes  Susan Mead  Mark Puhlman  Matt Schaeffer  Jules Unitan, Youth  Roya Wahab, Youth  Joe Buck, Council Liaison 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us AGENDA SUSTAINABILITY ADVISORY BOARD March 20, 2023 6:30 p.m. – 8:30 p.m. Remote via Zoom: https://us06web.zoom.us/webinar/register/WN_PIXh9VXRRvKu-HrL5ExKpw Contact: Amanda Watson, Sustainability Program Manager, awatson@ci.oswego.or.us, 503-635-0291 Also published online at: www.ci.oswego.or.us/boc_sab This meeting will take place remotely via Zoom. Register to attend at: https://us06web.zoom.us/webinar/register/WN_PIXh9VXRRvKu-HrL5ExKpw. The meeting location is accessible to persons with disabilities. To request accommodations please contact the City Manager’s Office 48 hours before the meeting. Members of the public are permitted to speak for up to 3 minutes during Public Comment only. Host will mute non-Board members during remainder of meeting. I. AGENDA 6:30 Call to Order Approve Minutes Public Comment (comment on agenda items may be deferred to discussion of that item) 6:45 Regular Business (I-Information, C-Conversation/Discussion, D-Decision, R-Recommend to Council) II. ADJOURNMENT ATTACHMENTS Please note that all materials are sent electronically. Please review before meeting. • February 27, 2023 Meeting Minutes NEXT MEETING: APRIL 17, 6:30 to 8:30pm A. City Council Update Mayor Buck 10 min I B. Sustainability in Schools Roya Wahab 15 min I, C C. Sustainability Resource Fair Whitney Davies and Amanda Watson 10 min C D. SAB Goals Updates • Climate Mitigation & Resilience Planning and Implementation • EV Signage All 45 min I, C E. Drive Change Fund Grant Application Amanda Watson 10 min I, D E. Announcements from Board and Staff All 5 min I SUSTAINABILITY ADVISORY BOARD Vision of a Sustainable Lake Oswego A sustainable Lake Oswego is a community that meets the vital human needs of the present without compromising our ability to meet future needs. This requires consideration of both long-term and short- term effects on ecological, economic, and community systems. Operating sustainably means that we are leaving a legacy for the community of Lake Oswego and the planet. A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are enriched by a wide range of choices in transportation, housing, recreation, and culture. Our infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged. SAB Mission & Duties The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of- life sustainability of our community. The Sustainability Advisory Board shall: a. Advise and assist the City Council in efforts to make City operations more sustainable. The Sustainability Advisory Board is guided by the Sustainable City Principles embodied in the City’s Sustainability Plan. b. Assist in the development of plans and policies to enhance the sustainability of the City as a whole. c. Educate and engage the public in efforts to make the community of Lake Oswego, including residents, businesses, and institutions, more sustainable. SAB Meeting Ground Rules We have agreed to abide by these ground rules to increase our meeting effectiveness. 1. Participate – everyone share “airtime” 2. Speak for yourself – use “I” language 3. Seek clarity: – ask clarifying questions – paraphrase what you hear others say – check out your hunches 4. Be respectful: – be on time – come prepared – turn off phones, pagers, and other devices – avoid interrupting others – don’t use inflammatory labels & judgments 5. Have fun CITY OF LAKE OSWEGO Sustainability Advisory Board Minutes February 27, 2023 DRAFT MINUTES Call to Order / Roll Call Buzz Chandler called the February 27, 2023 meeting of the Sustainability Advisory Board (SAB) to order at 8:34 PM. Members Present: Buzz Chandler, Robin Palao, Mark Puhlman, Kara Orvieto, Susan Mead Members Excused/Absent: Jay Hamachek, Matt Schaeffer, Roya Wahab, Jules Unitan Staff: Mayor Buck, Amanda Watson Public: Whitney Davies (Alternate), Bill Jaursch, Ward Conrad Approval of Minutes Mark moved to approve the January 2023 meeting minutes. Kara seconded and the motion passed unanimously. Public Comment Bill Jaursch, co-chair of the Transportation Advisory Board (TAB) shared that one of TAB’s 2023 goals is to coordinate with the Sustainability Advisory Board on the Sustainability and Climate Action Plan. Interested in focusing on emissions from transportation, air quality improvement, and incentives and efficiencies rather than new programs or costs. Looking to SAB for input. Buzz offered to be a liaison to TAB to share information about what SAB is working on related to transportation. Ward Conrad provided some comments on what Bill said, noting that a majority of people who live in Lake Oswego do not live in the city and inadequate public transportation means they are reliant on cars. He does not feel that more parking should be the answer and encouraged TAB and SAB to consider possible alternatives that would meet the community’s needs. Regular Business A. Outreach & Engagement The group discussed the upcoming second annual Lake Oswego Sustainability Resource Fair which will be on Saturday, April 15 from 10 am – 1 pm at Lakeridge Middle School. The organizing committee is meeting weekly and has reached out to all of the vendors from last years’ fair to see if they would like to participate again. New vendors include sustainable fashion, residents showcasing sustainable actions they are taking. Will not be including a Fix-it-Fair or an EV ride-and-drive as part of the event, due to larger events being organized by LOSN later in the year and space constraints in the parking lot. The Fair is being cross-promoted by the Library as part of LO Reads this year. Buzz brought up the topic of rooftop solar. SAB in the past had a number of discussions about rooftop solar in the city and a previous SAB member had raised an issue of building or design codes in LO getting in the way of rooftop solar installation. Amanda will speak with Planning & Building to learn more. She City of Lake Oswego Sustainability Advisory Board Minutes February 27, 2022 Page 2 of 3 noted that someone reached out from Oregon Shines, a community solar organization, about participating in this year’s Sustainability Resource Fair. Robin asked about what information will be available about heat pumps and other green home technologies. Inflation Reduction Act incentives are very significant, and DEQ also has rebates for EVs. SAB could have a flier at their table with information about the incentives, but should include a disclaimer that it is informational only and does not represent legal or financial advice. There will also be information about EVs at organizations’ booths including LOSN’s. Amanda will have information about EcoHome LO at her booth. Kara suggested including a QR code for the program website on a handout, rather than asking people to sign up or fill out the checklist during the event. Kara suggested including information at SAB’s table about the State of the Urban Forest Report; Amanda will check in with the Planning Department to see if they would like to attend or have SAB share any materials. The Board discussed other outreach opportunities. Amanda submitted an application for SAB to table at the farmer’s market on two dates this year and is waiting to hear back. Mark shared that SAB was invited to table at the Clackamas County Master Gardeners’ Spring Fair on May 5-7 at the Canby Fair Grounds. The event includes a plant sale and informational tables. Mark volunteered to manage SAB’s table. B. EV Adoption Goals Buzz presented information from the EV adoption research group about EV directional signage. The primary goal of the initiative is to help alleviate “range anxiety” for potential EV drivers by showing where charging stations are available around town (currently 22 locations in total, including 2 Tesla-only stations); it will also support local business and organizations who have invested in EV chargers for public use and help residents of multifamily buildings be aware of charging options if their buildings do not have any. Signage in LO, being next to I-5, will also align with the California, Washington, and Oregon state departments of transportation’s West Coast Green Highway Initiative focusing on installing chargers along highways from British Columbia to Baja, CA. Signs could be placed on existing sign poles or utility or light poles. The research group put together an estimate of the cost to install signs; approximately $3000-4500 for signs and mounting materials, plus staff costs for installation. Board members discussed potential needs to get permission to install signs in some locations, like on utility poles. SAB could provide photos of recommended locations for the signs. City departments that would be involved in this would be City Manager’s Office and Public Works – Maintenance, which would be responsible for implementation; Amanda has had an initial conversation with PW staff. Unsure if signs are made on site or purchased elsewhere; would need to confirm specs for DOT-approved signs. Mayor Buck confirmed that this is not an item that would need to go before City Council, since it would be operational. Amanda raised that outreach would probably be needed to business/property owners about installing signs pointing to chargers that are not City-owned, including to ensure that they are intended for general public use. Robin recommended focusing on installing signs on City-owned poles. Ward Conrad provided comment that there is a code that requires signage and spaces for bike parking in new construction, and encouraged the City to implement that. City of Lake Oswego Sustainability Advisory Board Minutes February 27, 2022 Page 3 of 3 The Board discussed the potential of adding a requirement into the code to install directional signage along with EV charging stations would ensure that as new chargers are installed they would also have signs. Suggested that this could be tied with electrical permits that are needed to install chargers; an additional fee could go toward signage. However, this could create a disincentive to install public chargers if it would be an additional $100 on top of the current ~$175 permit fee. Might not need a new sign with each charger if there is already a sign nearby. Mayor Buck suggested getting a few signs up to start. The Board agreed that a good first step would be to focus on installing signs for City-owned EV chargers at the Maintenance Center, City Hall, and A Avenue. That could help with future outreach to businesses. Amanda will meet with Public Works to discuss the timeline and detailed costs. Susan asked whether City-owned chargers were shown on apps like Plugshare; it’s important that they are accurate on the apps that EV drivers use. Amanda will confirm. C. City Council Update Mayor Buck provided the Council update. City Council just adopted workplans for the 2023 Council goals. He reviewed the workplan for integrating climate action, including action items to establish a fleet purchasing/management policy with an “EV first” approach, developing a green buildings policy for city capital projects, integrating sustainability into the capital improvement plan and housing policy, and sustainability training for city staff. The Housing Needs Analysis / Housing Production Strategy Task Force has been meeting to help identify the needs for different types of housing in LO and how to meet those needs; the project will also involve public outreach. Council also recently received an update on the City’s street paving condition index. The City has put a lot of investment into paving to improving roads and achieved a high index, and Council is now taking a more comprehensive view looking at prioritizing use of the street funds differently, focusing on community priorities for pedestrian and bike pathways and intersection safety. This requires tradeoffs and means that paving condition index will go down some. Council also approved changes related to nonconforming development to align with recent updates to the demolition code, and received an update on legislative priorities. D. Announcements from Board and Staff Amanda reminded the Board that the Library has a Visioning Process underway, and encouraged SAB members to weigh in on the future of the Library via the survey and/or upcoming community forums. The Library is also working on an application for a PGE Drive Change Fund transportation electrification grant to purchase an all-electric bookmobile that would help increase access to library services across the community; Amanda asked if SAB would be interested in writing a letter of support, and will provide additional information about the project by email. Buzz moved to adjourn the meeting at 8:40 pm. Respectfully submitted, Amanda Watson Sustainability Program Manager EV PUBLIC CHARGER SIGNAGE PROJECT PROJECT GOALS •1) Post US DOT approved EV charger information signs (and directional arrows) at strategic locations in the city GOAL OBJECTIVES •1) Secure funding and commitment from The City of Lake Oswego to install DOT charger signs at locations to inform drivers of publicly available EV charging locations •2) Keep project costs to a minimum. •3) Support for local businesses and organizations great visibility to the public of their investment in EV chargers for general use. •4) Signage will help with public understanding readily available charging stations to lessen concerns of EV “Range Anxiety” COMPLY WITH THE WEST COAST GREEN HIGHWAY CLEANER AND SMARTER TRANSPORTATION GOALS FROM BRITISH COLUMBIA TO BAJA CALIFORNIA OF WASHDOT, ODOT, CALTRANS •http://www.westcoastgreenhighway.com/evsigns.htm CURRENT PUBLIC CHARGERS IN LAKE OSWEGO Name Address City #Plugs Charger Type Plug Type AAA Service Center 6 Centerpointe Drive Lake Oswego 2 Level 2 J-1772 Kruse Woods Corporate Park 4949 Meadows Road Lake Oswego 3 Level 2 J-1772 Kruse Woods Corporate Park 5005 Meadows Road Lake Oswego 3 Level 2 J-1772 Kruse Woods Corporate Park 5285 Meadows Road Lake Oswego 3 Level 2 J-1772 Kruse Woods Corporate Park 5500 Meadows Road Lake Oswego 4 Level 2 J-1772 Kruse Woods Corporate Park 5665 Meadows Road Lake Oswego 3 Level 2 J-1772 City of Lake Oswego 380 A Avenue Lake Oswego 4 Level 2 J-1772 City of Lake Oswego 209 A Avenue Lake Oswego 1 Level 2 J-1772 City of Lake Oswego 209 A Avenue Lake Oswego 1 Level 2 Tesla Sofi at Lake Oswego 15000 Davis Lane Lake Oswego 2 Level 2 J-1772 Lake Oswego Maintenance Center 17601 Pilkington Rd Lake Oswego 4 Level 2 J-1772 Albertsons 16199 Boones Ferry Rd Lake Oswego 2 Level 2 J-1772 Babica Hen 15964 Boones Ferry Rd Lake Oswego 1 Level 2 J-1772 Babica Hen 15964 Boones Ferry Rd Lake Oswego 1 Level 2 Tesla The Windward 130 A Ave Lake Oswego 2 Level 2 J-1772 Mercato Grove 4055 Mercantile Drive Lake Oswego 2 Level 2 J-1772 Mary's Woods 17400 Holy Names Dr Lake Oswego 4 Level 2 J-1772 Mary's Woods 17505 Mesnard St Lake Oswego 12 Level 2 J-1772 Springs at Lake Oswego 3900 Kruse Way Place Lake Oswego 2 Level 2 J-1772 Walgreens 17850 Lower Boones Ferry Rd Lake Oswego 1 Level 2 J-1772 Bank of America 400 4th Street Lake Oswego 6 Level 3 CCS Bank of America 400 4th Street Lake Oswego 2 Level 3 CHAdeM O 22 locations in Lake Oswego 65 57 Level 2 -220-240 volts AC 8 Level 3 -480 volt DC fast ch Publically Available EV Chargers Lake Oswego POTENTIAL COSTS •1) Assuming 2 signs and 2 arrows per location, with market costs of average USD $25-$30 per sign, total estimated costs for signs approximately USD $2000 to USD $3000.00* •2) Utilizing existing sign posts, utility posts etc., mounting materials cost of USD $1000 to USD $1500 •3) City Maintenance staff labor costs for installation ????? •4) Miscellaneous Costs? ?????? •*Two Tesla only charging stations would not receive signage due to their proprietary use of one specific EV brand and control by a private party for their own customer use. Thus not included in cost estimates. Additionally Tesla provides Tesla EV owners with proprietary maps and locations and not dependent on signage for general purpose public use. BENEFITS •Gives support to local businesses and organizations that have made financial and space commitments and expenitures to install expensive EV public chargers. •Make local residents and visitors aware of numerous public chargers are available in the City and “Range Anxiety” is or should not be a problem.. •Helps MDF residents know options for charging EV’s If their rental complex does not have EV charging options. •With location close to I-5 and other major roads, it brings the city into the goals of the Green Highway network of chargers •Costs are minimal, yet benefits are long term and no special funding envisioned. SMART Worksheet Crafting SMART Goals will help you fine tune the overall goal and steps required to achieve that goal. Initial Goal Write the goal below you want to archive Erect US DOT approved EV Public Charger signs at all public EV chargers in The City of Lake Oswego S What do you want to accomplish? Who needs to be part of the process? When do you want to this? Why is this a goal? SPECIFIC Install the informational signs, City of Lake Oswego, City Maintenance Dept, City Finance Dept. City Council, City Manager and staff. Overall Goal is for public to be aware of Public charging in the City, reduce tendencies of “Range Anxiety”. Support local businesses and organizations who have done the expense and time, and effort to install. M How can you measure your progress and know if you’ve successfully met your goal? MEASURABLE When the plan is adopted and approved by the City. And when the actual placement of the signage is underway. A Do you have the skills and time required to achieve the goal? ACHIEVABLE Yes we do. We have already identified locations and addresses of currently installed units. Researched some consumer current attitudes on purchasing or owning EV’s. Confident we can assist City Staff and maintenance techs for proper installation. Lastly, we have run basic costs for budgeting R Why I’m set this goal now and does it directly support the SAB mission? RELVENT This fits the overall goals of the City and SAB as part of the long term climate plan. In addition, Lake Oswego is a leader in EV Ownership and having signage will help the public at large identify charging availability not only for residents, but visitors and employees of local businesses who do not live here but commute into and out of the City T What is the deadline for your goal? Is that deadline realistic? TIME-BOUND Overall approval by Sept 2023 and Installation underway by Dec/2023 SMART Review what you have written and craft a new goal statement based on what your answers to the above questions. GOAL Tip: You may have to break your overall goal down into manageable sub-goals (steps) that must be completed in order to archive the overall goal. Name: Date: ROCKS 1 Budget to purchase the signs and fasterners. Approximately $1500 to $2500 2 Budget and time for City Maintenance Staff to Install 3 What permitting is required if needed? 4 Other regulatory approvals in addition to the City 5 6 7 8 9 10 REQUIRED RESOURES 1 List of Public Locations for siting 2 Provide photos of recommended placements 3 On site review with City staff 4 Research further DOT recommendations on sign placement 5 6 7 8 9 10 NOTES: 1 The 3 West Coast states of Washington, Oregon, and California have a joint project for a system of public EV chargers up and down the West Coast, focusing on I-5 and other major roads, and this program would augment and facilitate that effort at the local level here in Lake Oswego 2 3 4 5 6