Approved Minutes - 2023-10-18 PARKS, RECREATION & NATURAL RESOURCES ADVISORY
BOARD
MINUTES
miaow
October 18, 2023
The video recording constitutes an accurate record of the Parks, Recreation & Natural Resources Advisory
Board at the above dated meeting.The following summary is provided as an overview of the meeting.
https://lakeoswego.webex.com/lakeoswego/j.php?MTID=melfd4d9a6dea1e4b8bf54022d84ada0c
Jason Dorn called the meeting to order at 4:00 p.m.
Present: Jason Dorn, Doug McKean,Sarah Ellison,Jennifer Mozinski, Kara Gapon,Taryn
Hatchel, Greg Wolley, Ed Becker, Youth Member's: Diya Deepu and Zechariah
Pressnell, Trudy Corrigan, Council Liaison (via WebEX),
Alternates: Rebecca Greene (via WebEx)
Absent: Angel Mott-Nickerson, Matt McGinnis
Staff: Ivan Anderholm, Director of Parks & Recreation, Jeff Munro, Deputy Director, Kaleb
Simpson, Parks Utility Worker, Kyra Haggart, Project Manager, Weston Pay,
Technology Officer, Robin Krackauer, Communications and Sponsorship
Coordinator, Kelsey Lamotte, Administrative Support.
Guests: Gale Walmark, FOLF, Matt Hastie, MIG
APPROVAL OF MINUTES
• The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and
unanimously approved the minutes from September 20, 2023.
PUBLIC COMMENT: NA
CITY COUNCIL UPDATE:Trudy Corrigan, Council Liaison
• Update from Metro Councilor, Christine Lewis
• Adopted Resolution authorizing the execution of an amended and restated submerged and
submersible land lease agreement between Oregon State.
• Authorized the City Manager to sign a professional service contract with West Coast.
• Moved to direct staff to proceed with the final design of a Lake View Blvd., and drainage
improvement.
• Approve the adjustment of solid waste collection service rates.
• Public Hearing: 4 acres at Upper Drive from the Lake Grove Water District to cure historical
anomaly to have all of the properties and habitat for humanity project.
Parks, Recreation and Natural Resources Advisory Board Minutes
October 18, 2023
• Public hearing: LO housing needs analysis required by the state of Oregon to go through.
Determine and agree with how many units of housing LO needs to produce in the next 20 years.
Magnificent job on a ton of work and had a consultant as well. Council concluded the City needs
about 9,900 units.The next thing that will happen is we'll have a housing.
• Study session on the wastewater treatment facility project. Moved to authorize the City
manager to sign amendment number 2 to the preliminary Services agreement with their core
water projects for 169,000 dollars. Council directed staffed to add a $1,114,000 budget to the
wastewater treatment facility project to enable the use water in the future, a suggestion that
SAB made.
• Authorize the city manager to sign an amendment to the legal services contract with talking to
the field to continue working on the project.
• Legislative update from state rep Daniel Nguyen, former City Councilor. Busy 1st session; 2970
bills were introduced into the legislature only 630 passed.
• Adopted our findings earlier in the month about the housing needs analysis.
• Adopted the 2023 council goals 3rd quarter update the city's making wonderful progress.
• Ordered a Type 1 fire engine. It is a way out, starting order now.
• Final hearing on vacating the pathway for the habitat for humanity project. Location of the
pathway will allow about 800 square feet more, 100 feet per unit.
• Council agreed to revisit the psilocybin issue at the end of the year.
Youth Member Update: Diya Deepu and Zechariah Pressnell
• Diya:The Green team pulled ivy at LOHS.
• Zechariah: Working with students on stewardship opportunities. Bringing in KEY Club and NHS
for these opportunities.Trying to get all students at the High School involved with Parks events.
REGULAR BUSINESS:
PARKS PLAN 2040:
Project Introduction, Community Engagement Plan,State of the System Report
Kyra Haggart, Project Manager
Matt Hastie, MIG Project Manager
Parks Plan 2040 Packet:
https://www.ci.oswego.or.us/WebLink/DocView.aspx?id=2634485&repo=CityOfLakeOswego
Parks Plan 2040 City Webpage:
https://www.ci.oswego.or.us/parks-plan-2040
Kyra Haggart introduced Matt Hastie of MIG, who led the presentation which included an overview of
the schedule and project tasks, highlights from the state of the system, community input to date, and
next steps of the process.
CAC Meeting:
• Target audience outreach methods
• Translation
• Social Media messaging
• Recommendation—LOSD special education advisory board
Community Meeting#1
• November 14 Community event—at ACC
2IPage
• Youth activity—Design your own Park—need to do kid outreach
Parks Board offered suggestions like splash parks and water and sand parks, along with getting kids
point of view on what they want in parks
Survey available through November 10
• Community profile (city limits) not Urban Growth Boundary (UGB)
• 18% increase over the last 23 years
• Population is getting older
• Increasing in non-white population however 80%white at this time
• Low rate of population growth for Lake Oswego (1.4% projected growth by 2045)
Current status with parks now vs population increase?—these types of questions will be asked in the
next level of community outreach.—next chunk of the process. State of the system report. Need to
address that we ask the questions and include both City and UGB—make sure things are consistent.
Parks Facilities:
• We will be updating the information about the LOSD facilities.
• How well is the City being served by facilities and amenities.
Mapping will be more specific on facilities. Updating mapping and classification system.
Initial observations:
• Excellent system
• Involved community
• Use and programming—high level of use
• Maintenance and improvements
• Natural resource management—high priority
• Sustainability and resiliency—more holistic integration
• Accessibility—need improvement
• Conflicting uses and enforcements—monitor community use
• Other challenges—limited off street parking
Ed—are we developing other city council and budgets??
Matt answer- Provide recommendations of different types of improvements, practices, etc. potential
funding sources. Costs and funding will identify costs and funding sources.
Ivan—will be updating SDC—Capital plan that will need to be adopted. SDC—tied to anticipated growth.
Look at improvement and reimbursement—looking more into the reimbursement process. Can use this
for capital investments.
Doug—Already have so many projects and at the end of this we will have more.At the end of the
process—will we have a document that we can propose a new bond?
Matt—yes-This may be something that we can talk about after the process.Toolbox will be including
something like a bond source.
Ed—one of the great things about LO—will there be an attempt to outreach to other park systems, local
and state parks that are adjacent.
Matt—good question—good to look at this,
A summary of comments and responses to questions from Parks boards:
3IPage
• Translating materials and outreach to non-native English speakers is important. Library
programs for Mandarin and Spanish speakers may be a good location to reach people. Surveys
and important materials conveying Parks Plan 2040 information should be translated.
• Ensure that different locations are being "hit"for engagement so that all areas of the City are
heard from. A map identifying the locations would be interesting. A potential pop-up at
Westlake Park would be good, or other locations with denser housing/diverse populations as
well as sports fields or other sites where people take their kids.
• Hearing from kids is important, since they often have different opinions about parks than
parents. Pictures of different parks and facilities could be shown to kids to get their feedback.
o Would be interesting to hear whether kids use or enjoy natural play areas.
o Splash pads are becoming popular, as well as sand and water parks. Staff noted that
parks or amenities involving both sand and water can be challenging to maintain.
• Reflect on success of outreach and engagement results partway through the Plan to understand
who has not been heard from.
• The Plan will look at the level of service and access for the community. It's important to
calculate the level of service for the population within Lake Oswego using parks located within
City limits. It should be an apples-to-apples comparison.
• Parks Plan 2040 will include a set of prioritized recommendations with planning level costs
attached to short-term recommendations. Longer term recommendations may include several
options for the City to explore but will not include a traditional set of large-scale or system-wide
Alternatives.
• Parks Plan 2040 is expected to identify a bond measure as one of a number of different
potential funding mechanisms.
• Parks Plan 2040 will also include a review of the City's System Development Charge
methodology and rates, along with potential recommendations to revise or refine them.
• The updated Plan should reflect other adjacent/nearby recreation opportunities that are
available and consider avoiding any duplication.
Next Steps
Next steps include:
• Wrapping up a series of focus group meetings by the end of October 2023.
• An in-person community open house on November 14, 2023.
• Preparing a draft strategic framework in the upcoming weeks.
• A second CAC meeting in the beginning of December 2023.
• A second PRNRAB meeting either at the end of this year or the beginning of 2024.
2023-2024 INVASIVE REMOVAL& HABITAT ENHANCEMENT PROGRAM:
Jeff Munro, Parks Deputy Director
Kaleb Simpson, Parks Utility Worker
Jeff introduced Kaleb to the board. Kaleb will be able to answer questions about the program.
Invasive Removal Program (IRP)
Background:
In the Winter of 2011,the Invasive Removal Program started with a funding base of$70,000, at the
request of City Council. In 2013, the budget was increased to $74,000.
The goals for this program are:
• Remove English Ivy from our parks and Natural Areas
• To prioritize work in the best condition and highest resource value parks(based on the MIG
report)
• For City staff to use specialized contractors to coordinate and perform invasive control tasks
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Habitat Enhancement Program (HEP)
Background:
The Habitat Enhancement Program was first funded in the 2014-2015 budget cycle to further the
restoration efforts of the Invasive Removal Program. City Council created a $250,000 program fund to
meet Metro's Sensitive Lands requirements.
The four project types currently supported by this program are:
• Restoration efforts of City owned properties
• Restoration work on private properties supported through a Grant Program
• Creating matching grants funds
• Purchasing plants for Friends Group work parties
Lake Oswego Parks& Recreation Friends Groups:
• Friends of Hallinan Heights Woods
• Friends of Iron Mountain Park
• Friends of Luscher Farm
• Friends of Rogerson Clematis Collection
• Friends of Southwood Park
• Friends of Springbrook Park
• Friends of Waluga Parks
• Friends of Woodmont Park
• Friends of Lily Bay
Natural Areas Habitat Management Plan:
The Natural Areas Management Plan and a map of the City of Lake Oswego Parks and Natural Areas
Habitat Plan can be found on the City website at,
https://www.ci.oswego.or.us/parksrec/natural-areas-habitat-management-plan
• Contractors are guided by NAHMP
• Staff coordinate prescriptions with Contractors to meet measurable outcomes in plan and
tracking.
• Photo Monitoring will be completed by Staff to insure consistency.
• A new contractor, Phoenix Habitats, was hired to replace Ash Creek Forest Management.
Project Areas:
39 Sites-
• 8 New Sites
Total Acres-
• 382.84 acres
• 9 Added acres
Special Projects-
• Fuel Reduction
• Encroachment
• Delphinium leucophaeum
New Sited added in 2023:
• Boones Ferry 6 (5.3 acres)
• Lost Dog Creek at Greentree (1.37 acres)
• Lost Dog Creek at the Golf Course (2.33 acres)
Campbell Native Pollinator Garden at Iron Mountain:
SIPage
Back yard Habitat Certified with Platinum status!!! Bee City Approved.
Habitat Enhancement Grant Updates:
Grants are to support Watershed Councils to improve riparian areas on Private land.
Watershed Councils:
• Oswego Lake Watershed Council
• Tryon Creek Watershed Council
• Tualatin River Watershed Council (They are not currently working in LO so will not be applying
for grants)
• Clackamas Soil &Water Conservation District (WSC support&Garlic Mustard,temporary grants
were given for 2 years to support this work as TRWC was not applying)
$30k is offered annual to each watershed council.
Previously 3-5 year grants were offered ever year which created stacking of annual funding. It became
hard to track and reduced the size of project the WSC could apply for.
This year, with collaboration from the WSC's only one grant will be awarded at a time. Allowing a large
suite of sites to be worked on and maintain. Streamline the application, reporting and funding timing.
In order to implement no grants were awarded in 2022.
Funding break down:
HEP $250k+ IRP $74k=$324k total
$324k-$90k WSC= $234k for public land work
HEP Grant Funding over the years: Watershed Grant Contract & Projections
Tualatin River (changed from 5 to 3 year) Grant Total: $64,950.00
• 1919 to 2021 (canceled project 2021-22) Contract Total: $32,474.30
Tryon Creek 2019-2021 Grant Total: $68,619.00
Tryon Creek 2020-2023 (doubled up payments) Grant Total: $38,404.00
• Tryon Creek Annual Total: $105,020.00
Oswego 2017-2018(old payment schedule) Grant Total: $34,450.00
Oswego Lake 2018-2021 Grant Total: $39,500.00
Oswego Lake 2019-23Kruse Way/Westlake Drive(Contract End Date 6/30/22) Grant Total: $78,850.00
Oswego Lake2020-2023 Grant Total: $81,790.00
• Oswego Lake 2021-2024 Annual Total: $34,453.00
Kaleb told the board the HEP Grant Funding have been approved.
Native Pollinator Garden:
Kara asked if there is a way to measure how bees are attracted to the pollinator gardens?
Caleb, we will be doing a workshop and training.
CAPITAL IMPROVEMENT PROJECT'S REVIEW:
Ivan Anderholm, Director
See Ivan's handout...
Unfunded projects are from biennium report.
Ivan addressed Gale Walmark, FOLF and thanked her for catching inaccuracies in CIP project
descriptions, cost estimates and definition mistakes. Ivan has found other mistakes as well.
Wage
CIP has not been amended. However, Ivan's sheet has been amended and sent to Planning and Finance.
Staff reviewed the CIP list and made the modifications. Luscher has a cost escalation based on
estimates.
Doug asked—these estimates are good as of today.
Ivan.Yes....
Unfunded—recently resurfaced GRP. Other parks are included in this unfunded courts.
Funded projects and water projects—three lines that are highlighted.There are other projects that are
impacted by other departments and projects. i.e. Water line at Rassekh. Stafford Pedestrian—gap is
funded by the historical home. Bergis and Stafford crossing improvements—done in a way that
signalization is not a complete rip out and redo. So, engineering is paying for that.
New information sharing here—pages with the description of projects and which are funded. More
detail. LOFAC, Rassekh park development—phase 1. Golf course project and Oswego Hall. Oswego
Maintenance Building.
Unfunded:
Paperwork was not correct- Luscher farm access and made modification to amounts. Cost escalation
based on planning 3 to 4% per year.
As projects move from unfunded to funded a more detailed cost process will be done.These are
markers.The board has prioritized the projects.
Numbers are good for today. Built in escalation into the numbers.
Doug—Parks Board has a list of projects that were prioritized. Ivan presented that a few meetings ago.
Results for community outreach for Local Share. Will give an idea of projects for use of the Metro Local
Share. Extended the survey out to the end of the year. More outreach this year.
DEI Update: Deferred to November meeting._
STAFF AND BOARD MONTHLY UPDATE:
• Sarah: Congratulated staff receiving the CAPRA certification.
• Ivan: NRPA conference in Dallas Texas and CAPRA News—Gave CAPRA pins to each Parks board
member. Ivan and Jan went before the CAPRA commissioners on Monday, October 9 for an oral
interview. Following the interview Commissioners deliberated behind closed doors. Following
the deliberation Ivan and Jan were notified LO Parks and Recreation received the CAPRA
certification. Staff had the opportunity to attend Best of the Best of Capra agencies ceremony
and a small reception. CAPRA visitor Pam Sloan is known as being the hardest visitor was
impressed with the ethics of LO.
• Ivan: Megan Big John moved on to the director of West Linn P&R.
• Ivan thanked the board for writing the letter to Clackamas County for Luscher.
• Ivan: City Council DSL Lease- Under Roehr Parks lease has been renewed with a 20 year.
• Ivan: City Council -Approved sustainability package for the waste treatment plant for recycled
water to useable potable water to use to water Foothills park and other areas.
• Kyra: Engaging a consultant to support department through the verification process and the
Clackamas County application process. Not sure how long the application will take. Preparing
the application is a large project.There are a lot of loop holes with trying to get the long-term
advancements—need to adopt the long term Luscher plans. Adopt the park master plan.
7IPage
• Greg: DEI met with COBID list of vendors.Try to use other contractors that fall into this
category.
• Doug: question to Greg is the DEI goal, expanding access to amenities. All groups have access to
our parks and programs. Focus on low income.
The next regular scheduled meeting will be Wednesday, November 15, 2023,4 to 6 p.m.
Doug McKean adjourned the meeting at approximately 6:09 pm.
Prepared by, Dina Balogh,Administrative Assistant
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