Approved Minutes - 2017-01-18PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD
MINUTES
January 18, 2017
Co -Chair Bill Gordon called the meeting to order at 6:04p.m. at Palisades
Present: Co -Chair Bill Gordon, Co -Chair Scott Bullard (6:38pm), Heidi Schrimsher'Mark Hoyt
(arrived at 6:11pm), Chris Stewart (6:38pm), Tom Widden, Joe Buck, Council Liaison
and Rhys Richmond, Youth Member
Absent: Todd Van Rysselberghe, James Stupfel, Alternate Charles Aubin,
Staff: Ivan Anderholm, Director of Parks & Recreation, Jan Wirtz, Superintendent of Parks
& Recreation, Dina Balogh, Parks & Recreation Administrative Assistant, Jeff Munro,
Superintendent of Parks Maintenance
Guests: Bruce Powers, RLA, ASLA, Park Analyst/Project Manager
Anne MacDonald, Engineering Storm Water Coordinator.
Hallinan neighborhood representatives: Amy Paldi, Ginny McDonald, Dan Flowers,
Donald Mettersdorff, Sarah Ellison, Cindy Ellison and Natalie Bennan.
Jon LaMont City Councilor
APPROVAL OF MINUTES
The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously
approved the minutes after one minor change from December 21, 2016.
Citizen Comment
Hallinan Heights neighborhood representatives presented a proposal to expand Hallinan Woods. The
group launched a campaign asking the city to buy property adjacent to the public portion of Hallinan
Woods because the property is currently slated for development. The Hallinan neighbors told the board
that the recent development proposal would have a negative impact to the city park. The group is urging
the City to step in and purchase the property and expand the park to create a Hallinan Nature Park. The
nature park would encompass the entire woods.
Joe Buck asked for direction from the board regarding Hallinan Woods. Metro suggested
creating an easement around the protected land portion of the proposed property.
CITY COUNCIL UPDATE
Joe Buck City Councilor last meeting as Council Liaison to the board. Jon LaMont is the new Parks board
Council Liaison. (Correction: Skip O'Neill is the new Council Liaison to the board).
City Council Goal Setting Retreat Saturday, January 14 at 8:30am. Discussed Council Goals for 2017 and
beyond and reviewed City Council Policies. 2017 City Council Goals: Continue to Improve the condition
of streets pavement conditions, continue to work on a Willamette Shoreline Trail, groundbreaking for
police station, Work with the Lake Oswego School District to explore ways to partner on community
facilities, including such areas as a community pool and a recreation center, complete an agreement for
redevelopment of the North Anchor properties, Groundbreaking for major improvements to Boones
Ferry Road in Lake Grove. Complete all remaining downtown Urban Renewal projects by 2022. In
conjunction with construction of the Police Station, replace the exterior and windows of City
Hall.
Possible changes to City Council monthly scheduled meetings: One day time and one evening meeting.
Possible three meetings a month.
REGULAR BUSINESS
Municipal Storm Water permit renewal package:
Anne MacDonald Engineering Storm Water Coordinator - Liaison to Tryon Cove/Creek Watershed
Council. Corp. presented to the board the permit renewal process and the draft of the 2017 Proposed
Storm Water Management Plan (SWMP). The draft is presented to Planning, SAP and Transportation,
Public Works and PARKS board for information and discussion. The permit expires on March 1, the City
will reapply to renew the permit. After the public review schedule is complete the Package will be
completed and submitted to DEQ March 1. After the new permit has been issued the monitoring plan
will be finalized. The final monitoring plan will reflect the new permit conditions.
Monitoring plan to reflect new permit conditions. As part of the permit renewal process, the City of Lake
Oswego reviewed their current (2012) Storm water Management Plan (SWMP) with respect to the need
for updates and prepared an updated 2017 SWMP. The 2017 SWMP does not include substantive
changes. The majority of changes are related to removing tasks that had a scheduled end date and have
been completed. A summary of proposed changes to the 2012 SWMP is as follows: Global Changes and
Public Involvement.
Parks Integrated Pest Management & Chemical Use Report:
Jeff Munro, Parks Maintenance Superintendent, presented the annual integrated Pest Management &
Chemical use report. Annually the Parks Maintenance Division reviews and updates the Integrated Pest
Management (IPM) document utilizing establishes best management practices. IPM is an effective and
environmentally sensitive approach to pest management that relies on a combination of common-sense
practices. IPM programs use current, comprehensive information on the life cycles of pests and their
interaction with the environment. This information, in combination with available pest control methods,
is used to manage pest damage by the most economical means, and with the least possible hazard to
people, property, and the environment. The Parks Maintenance Division utilizes this best practice to
thoughtfully control and eradicate noxious/invasive plant species that would otherwise out -compete
native varieties. The treatment is to keep on top of mitigating weeds. They only spray if they have to.
The IPM sets parameters of what chemicals are used. The IPM process first determines if a pest needs to
be managed, and if so, how best to do it. Methods employed conform to recognized standards
established and endorsed by state and federal regulatory agencies, state educational institutions, and
organizations such as the Western Integrated Pest Management Center. The Parks Maintenance Division
is responsible for maintaining many Park sites throughout the City.
•627 acres of City of Lake Oswego Parks Property (Maintenance by Parks Staff and Contractors),
•190 sites (including some right of ways and water properties) approximately 60 acres of City
Beautification sites (Maintenance by Parks Staff and Contractors)
Park Use Guidelines: City Park Amplified Sound — review:
Ivan Anderholm, Director of Parks & Recreation asked the board to approve the recommended change
in the Park Use Guidelines under City Park Amplified Sound. The proposed change is as follows:
• Private events with amplified sound are only allowed on Fridays, Saturdays, and Sundays and
may be scheduled no more than 2 times per month per park.
* Modifications approved by PARKS Board.
Parks, Recreation and Natural Resources Advisory Board Minutes
January 18, 2017 Page 2 of 3
2017 Parks Board Goals update:
Bill Gordon and Scott Bullard proposed that each member of the board focus and take ownership of
each goal. Each goal will be managed by smaller groups within the board.
Bill asked the board:
• How involved does each member want to focus on a particular goal?
• To develop a general strategy to achieve the goals.
• What does the board think they can achieve now and in the future?
Goal 4 - Heidi Schrimsher and James Stupfel will take the lead to focus on alternatives to further
accelerate the strong momentum of Friends Groups in terms of both number of groups and the
significant impact of their activities on LO's parks system.
Goal 5 - Scott Bullard will take the lead working with the LO School Board regarding common efforts and
objectives, explore partnering opportunities, enhance efficiencies and avoid redundancy
Goal 6 - Explore and consider comprehensive alternatives for the Golf Course.
Goal 7 - Increase recreation opportunities for pets.
STAFF AND BOARD UPDATE
• Proposal to approve off leashed dog parks. Off leashed dog parks would have posted rules. The
goal is to identify geographical properties for off leash areas. The off leash areas would be
seasonal parks. The plan would allow the fenced dog park to dry out. Set up possible trial sites
to test use.
• Ivan and Scott Bullard have met to discuss a property acquisition policy drafts. Ivan is
researching property acquisitions policies.
• IMBA Feasibility study draft will be sent to small group for comment. Will be brought before the
board at a future meeting.
• CIP Prioritization is due February 9, 2017 to engineering. Bruce Powers, Parks Analyst/Project
Manager is working on this.
• The 2017- 18 Budget is due February 10, 2017. Due to budget committee April 27. Will be
brought to the board.
• Had last Iron Mountain PAC meeting.
• Woodmont Park: Bruce Powers is taking the lead on this project. He is reviewing the original
PAC meeting schedule and tightening PAC roles. He is also looking at the schedule and process
to tighten up and shorten the schedule and process. Ivan and Bruce are working with Planning
and Sarah Selden regarding the PAC community involvement process. Bruce is working with
MacKenzie to modify the scope of work and schedule. Traffic impact study has been added to
the scope of work.
• Bill thanked Joe Buck for being the PARKS Board Liaison.
• Parks Board recruitment opens January 31, 2017.
Advisory Board Actions:
• PARKS BOARD propose to invite Friends groups to future meetings on behalf of Parks &
Recreation.
ADJOURNMENT
The next scheduled meeting will be February 15, 2017, 6pm, Palisades.
Co -Chair Bill Gordon adjourned the meeting at approximately 8:52PM
Prepared by,
Dina Balogh, Administrative Support
Parks, Recreation and Natural Resources Advisory Board Minutes
January 18, 2017 Page 3 of 3