Agenda Item - 2024-01-16 - Number 6.1 - WO 273, Intersection Improvements at Jean Road and Pilkington Road 6.1
COUNCIL REPORT
�� o
AEG%
Subject: Award a Public Improvement Contract for the Construction of WO 273 Jean and
Pilkington Intersection Improvements
Meeting Date: January 16, 2024 Staff Member: Stefan Broadus, PE Assistant City
Engineer
Report Date: January 6, 2024 Department: Engineering
Action Required Advisory Board/Commission Recommendation
0 Motion ❑ Approval
❑ Public Hearing ❑ Denial
❑ Ordinance ❑ None Forwarded
❑ Resolution 0 Not Applicable
❑ Information Only Comments:
❑ Council Direction
0 Consent Agenda
Staff Recommendation: Approve a Public Improvement Contract.
Recommended Language for Motion: Move to authorize the City Manager to sign a contract
with Knife River in the amount of$1,912,256.
Project/ Issue Relates To:
Issue before Council (Highlight Policy Question):
❑Council Goals/Priorities Adopted Master Plan(s) ❑Not Applicable
BACKGROUND
The intersection of Jean Road and Pilkington Road has been identified for improvements for
many years, including in the 1997 and 2014 Transportation System Plans (TSP), 2017 Traffic
Signal Assessment Warrant, and Intersection Control Evaluation Analysis 2020 (current design
contract).
At its October 6, 2020 meeting, Council considered the design options for the intersection as
set forth in the Control Evaluation Analysis which offered a choice between a roundabout,
Respect. Fxs.ellence Trust. Servi e.
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY
Page 2
traffic signal, and all way stop.The Council endorsed moving forward with the traffic signal
design as recommended by staff.
DISCUSSION
The project was advertised for bids on November 29, and December 1, 2023, both on the City's
website and via the Daily Journal of Commerce. This procurement included the City's Good
Faith Effort (GFE) Program encouraging participation from disadvantaged businesses. The City's
program is closely connected to the State Certification Office for Business Inclusion and
Diversity (COBID) whose goal is to "level the playing field by providing certified firms a fair
opportunity to compete for government contracts regardless of owner ethnicity, gender,
disability, or firm size".
On January 4, 2024, four bids were received and publicly opened. Knife River was the
responsible Bidder with the highest points awarded and also the lowest responsible bid at $
$1,912,256.00. The engineer's opinion of probable construction cost was $2,100,000. A
summary of the bids is shown in the table below.
Rank Contractor Bid Bid Points GFE Points Total
Points
1 Knife River $1,912,256.00 90 8 98
2 MEI $2,107,710.00 81.7 8 89.7
3 Brown $2,338,888.00 73.6 4 77.6
4 Kerr $2,979,583.00 57.8 8 65.8
This project is anticipated to start construction in spring and should be completed by late
summer 2024.
FISCAL IMPACT
This project is budgeted from the System Development Charges as outlined in the FY 2023/24—
2028/29 Capital Improvement Plan and Adopted Budget in the amount of$1,500,000. There is
sufficient funding in the SDC fund to cover the difference. Staff intends to perform a budget
adjustment in the near future to fully fund the remainder of this project.
RECOMMENDATION
Authorize the City Manager to sign a Public Improvement Contract with Knife River in the
amount of$1,912,256.00 for construction of the WO 273 Jean and Pilkington Intersection
Improvement Project.
Respect, Excel'ence. Trust. Service.
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY