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Agenda Item - 2024-01-30 - Number 4.2 - Boards and Commissions Summit Reports 4.2 /0` EST\ MEMORANDUM r6 PRFGO‘... TO: Mayor Joe Buck & Members of the Lake Oswego City Council SUBJECT: Advisory Boards, Committees, and Commissions 2023 Accomplishments & Considerations for 2024 City Council Goals DATE: January 3, 2024 Nearly 100 Lake Oswego residents serve on an Advisory Board or Commission each year. These volunteers ensure the City Council moves in sync with the community, advising on issues related to the charge of their Board and offering perspective on the needs of their neighbors. Board members serve as key advisors on behalf of the community through three primary functions: (1) Advisors to Council and Departments, (2) Champions of Council Priorities, and (3) Conduits of Emerging Community Needs. The members represent a diverse and talented group of volunteers who work to enhance the community we all serve. Annually, the Council hosts a Boards and Commissions Summit to receive direct feedback from the Boards and Commission members in advance of their goal setting for the new year. The feedback is paired with the biennial community survey results,community-wide input for Council goals, and internal department work plans and goals to inform the City Council's goals for the year ahead. This year, the Boards and Commissions were asked to provide a snapshot of the work accomplished by the various boards this last year, along with top themes or ideas that the Board would like the City Council to consider in their 2024 goal setting session. Attached are the one- page reports on these accomplishments and shared vision for the year ahead. Respect, ExceI'erce. Trust. Servi::c. 503-675-3984 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY Page 2 of 10 50+ Advisory Board Role of the Board • Advise the City Council as to the needs and interests of City residents who are 50 years of age and over. • Monitor trends in aging, research new programs and services for people 50 years of age and over and provide the resulting information to the City Council. • Make recommendations to the City Council relating to current and potential services, programs and facilities intended to enhance the quality of life for City residents who are 50 years of age and over. • Advise and make recommendations relating to actions of the City Council that may affect residents who are 50 years of age and over. • Advise the Adult Community Center Manager on policies and programs of the Adult Community Center when requested by the Manager. 2023-24 Board Members Doug Corder, Chair • Leesie von Roon, Vice Chair • Betty City Council Liaison—Councilor Ali Afghan Holladay • Linda Rountree • Ann Savage • Susan Speer • Staff Liaison— Maria Bigelow Steve Unger Top 3 2023 Board Accomplishments • Supported City Council initiatives related to emergency preparedness by participating in Community Emergency Response Team (CERT) program with the Lake Oswego Fire Department, hosted Fire Chief Johnson to discuss preparedness needs for the community, and distributed g. an emergency preparedness packet of information for • Meals on Wheel participants. ° Eoc cci • Represented and advocated for housing projects, such as Housing Production Strategy Task Force participation ~c' and attendance. LAKE OSWEGO • Continued to build relationships in the community and L cross coordinate on City priority projects, including PARKS AN 2040 serving on the Parks 2040 Advisory Committee. 2024 Priority Areas - Recommendations for Council Goals • Affordable Housing. • Emergency Preparedness. • Parks Plan 2040. Page 3 of 10 Development Review Commission Role of the Board • The Development Review Commission ensures development in Lake Oswego complies with the City's land use and development regulations. • The Commission's roles and responsibilities include rendering decisions regarding land divisions, planned developments, design review applications, variances, conditional use permits, and quasi- judicial amendments to the Comprehensive Plan designations or zoning. • The Commission exercises the powers and duties as set forth in State Law, the City Comprehensive Plan, the City Community Development Code, and other applicable City Codes. 2023-24 Board Members Randy Arthur, Chair • Bruce Poinsette, Vice Chair • Dwight City Council Liaison—Councilor Trudy Corrigan Sangrey • John Dewes • Kristen Bates • Helen Leek • Russ Staff Liaison—Johanna Hastay O'Connor • Charles Bryan, Alternate Top 3 2023 Board Accomplishments • • Held 22 meetings, which included public hearings on 19 _ ;• development projects ranging from Conditional Use permits, Development Review permits, Historic Resource • ; 1 .. • j alterations, Affordable Housing in the West Lake Grove '? '; ,. Overlay, Minor Partitions, and Major Variances. • ` • Held public hearings and approved two Type II tree • removal applications associated with development of C11 single-family dwellings. i • Created a handout providing guidance to the community . . on effective public testimony before the DRC and is in `� " `' R discussion with staff on how to broaden its applicability k • ` and use. • Lake Grove Development Project 2024 Priority Areas As a review body, the DRC does not set annual goals or regularly advise the City Council. Rather, its essential function is ensuring that land use development Overarching goal: continue to make complies with the City Code adopted by the City informed, thoughtful, and code based Council, code which is based on the policies and decisions on projects brought before the regulations recommended by other boards and Commission. commissions to the Council. Page 4 of 10 Diversity, Equity & Inclusion Advisory Board Role of the Board • Advise City Council about ways to increase engagement in diverse communities. • Collaborate with the community, Council and staff to implement the DEI Task Force's recommendations and create long-term diversity, equity, and inclusion goals. • Advise the Public Information Office and Communications Team on methods of inclusive outreach and communicating to diverse groups. • Promote the City's efforts to engage diverse populations within the boards and commissions, neighborhood associations and other civic volunteer structures. 2023-24 Board Members Kimvi To, Chair • Pat Ginn • Lisa Strader • Jesse Villanueva • Aaron Hollingshead • Phyllis Kaufman • Ashley Foster • City Council Liaison—Councilor Rachel Verdick Zach Raine, Youth Member • Luna Flores, Youth Member • Staff Liaison—Guilian del Rio Chris Williams, Alternate • Logan Lambert, Alternate Top 3 2023 Board Accomplishments • Supported City Council goals and initiatives , %k - Fr by completing the majority of the Diversity, • • Equity, and Inclusion Task Force y, "y446 fix- �`, Recommendation report (2020) in partnership with City departments. • Hosted four successful cultural celebrations e xe in the community, including Cultural ''4 Xchange and Juneteenth. • Assisted with creating the Commemorative I� flag resolution that allowed the City to fly 1, the Pride Progress Flag. I = } Pride Flag Raising Ceremony,June 7,2023 2024 Priority Areas - Recommendations for Council Goals • Housing accessibility and affordability. • Inclusive community engagement. • Parks Plan 2040. Page 5 of 10 Historic Resources Advisory Board Role of the Board • Promote and foster the historic, educational, architectural, cultural, economic, and general welfare of the public through the identification, preservation, restoration, and protection of those structures, sites, objects, and districts of historic and cultural interest within the city. • Advise the City Council or other City boards and commissions on local, state or federal laws and regulations relating to historic preservation. • Research and recommend property owner incentives to City Council to assist in continued preservation of historic resources. 2023-24 Board Members Meg Matsushima, Chair • Denise Bartelt • Sharon Mirarchi • City Council Liaison—Councilor Aaron Rapf Kasey Holwerda • Mary Bosch • Robin Quon • Veronica Park Staff Liaison— Paul Espe • Paul Lyons, Alternate Top 3 2023 Board Accomplishments • Voluntary Demolition Review of Buildings Over 45 Years Old— In coordination with the Building department, Library staff, and community volunteers, launched program in which a volunteer who is affiliated with the city's preservation community may request the homeowner's permission to document its historic context before demolition. • Home Demolition Tax— In a joint meeting with Historic Resources Advisory Board and Sustainability Advisory Board, provided input for potential updates that might be needed to the tax, including changes that would encourage more demolition projects to use deconstruction. On November 15, the City Council considered the Draft Updated Home Demolition Tax Ordinance (Ordinance 2916). The elements proposed by staff in the Draft Tax Ordinance will: Remove the sunset clause in Ordinance 2916; exempts property owners from the $15,000 demolition tax that use the deconstruction process; require structures built in 1940 or earlier to follow the deconstruction process and are exempt from the demo tax; exempts demolitions that facilitate the development of affordable housing. • Preservation Handbook that Explains Historic Preservation Exterior Alteration Procedure— Completed handbook by the board, which describes the process for exterior alteration and provides key technical information to assist homeowners in navigating the Historic Preservation Code. 2024 Priority Areas • Reconnaissance level survey of properties in the Lake Grove Neighborhood greater than 45 years old to gain a better understanding of the important historic and architectural places the define the community. • Digitize and make the Cultural Resources Inventory (CRI) more accessible. • Context Statement and Survey of the award-winning planned development of Mountain Park. Page 6 of 10 Library Advisory Board Role of the Board • Uphold the right of all citizens to full access to information by providing open access to Library resources and services in accordance with the Library Bill of Rights. • Advise, at the request of the Library Director, on written policies governing the operation, use and programs of the Library, and review such policies on a regular basis. • Participate in long range planning for library services. • Make recommendations to the City Council with respect to services, facilities, and all other matters pertaining to the maintenance and improvement of the Public Library. • Organize an annual fund-raising campaign to solicit contributions to the Library Endowment Fund. 2023-24 Board Members Kent Watson, Chair • Patricia Walls, Vice Chair • Antoinette Awuakye • Mark Pontarelli • Ed Steinberg • City Council Liaison—Councilor Massene Mboup Sherry Swackhamer • Patrick Walsh • Allison Korkola, Staff Liaison — Melissa Kelly Youth Member • Joy Fabos, Alternate • Lilisa Hall, Alternate • Jake Jordan, Youth Alternate Top 3 2023 Board Accomplishments • In support of the City Council 2022-23 goals, completed Library Visioning Community Engagement process with further review of the consultant's findings and �. Leader and Cornerstone recommendations. Innovator of Civic Life Values • Developed and adopted 2024-2026 Strategic Plan for the Library. / • Further expansion of library outreach services and Learning Hub community cultural events to make library more accessible for All for all. Community defined values of the Library 2024 Priority Areas - Recommendations for Council Goal • Procure seismic hazard study including cost estimates for current library facility. • Conduct feasibility analysis including cost estimates for a new library facility. • Continue to expand accessibility to programs and services for all, including specific projects to expand library outreach services with dedicated staffing and procurement of a bookmobile, as well as to expand LO Reads with a youth companion selection. Page 7 of 10 Parks, Recreation & Natural Resources Advisory Board Role of the Board • Promote community awareness of parks, recreation opportunities, and natural resources. • Coordinate with government and community organizations on issues related to in park planning, use, programming, and natural resource protection. • Monitor and communicate the needs of the public, as well as local, regional, and national trends in recreation and natural resource protection. • Acquire land, including through, easements and, donations, and apply for land use approval to preserve and provide parks, open spaces, trails, bikeways, and natural resources. • Engage in strategic planning to guide the development, use, programming, and policy of the City's parks, recreation and natural resources. 2023-24 Board Members Doug McKean, Co-Chair • Jason Dorn, Co-Chair • Ed Becker • Sarah Ellison • Kara Gapon • Rebecca Greene • Taryn City Council Liaison—Councilor Trudy Corrigan Hatchel • Jennifer Mozinski • Greg Wolley • Diya Deepu, Staff Liaison— Ivan Anderholm Youth Member • Zechariah Pressnell, Youth Member • Matthew McGinnis, Alternate Top 3 2023 Board Accomplishments • • Capital Improvement Plans (CIP): Effectively set the CIP prioritization list for Parks. a. • Diversity, Equity, & Inclusion (DEI): Established a 1r working group to develop an implementation : �� ; p--� framework for DEI and the Parks Department with a tio focus on expanding access to amenities to historically a le'r, .4 77- — marginalized and underserved communities. • Public Engagement and Outreach: The Board av; qxh GRouN�bR`�- supported engagement with youth, programming, and work internship opportunities. Lake Oswego Recreation and Aquatic Center Groundbreaking Ceremony,March 2023 2024 Priority Areas - Recommendations for Council Goals • Continued Natural Areas Management. • Funding for Luscher Farm access and parking, and other prioritized capital improvement projects. • Incorporating DEI recommendations concerning access to parks, facilities, and programs. Page 8 of 10 Planning Commission Role of the Board • Focuses on land use policy issues and makes recommendations to the City Council on such issues, based on criteria outlined in the City's Comprehensive Plan and Community Development Code. • Serves as the Commission for Citizen Involvement to assist with the development of a program that promotes and enhances community involvement in land use planning. • Assists in the implementation of the citizen involvement program. • Evaluates the planning and land-use process being used for community involvement. 2023-24 Board Members Phillip Stewart, Chair • Diana Moreno, Vice Chair • Rachel City Council Liaison—Councilor Ali Afghan Naujock • Don Mitchell • Miles Rigby • Dave Schenone • Jim Staff Liaison— Erik Olson Thwing • Molly Tanen, Alternate Top 3 2023 Board Accomplishments • Developed a process to require "• •?* �y 'r •-1L5tudy Area ^`' Constraints • 3n�` f x Devclopnent Status mitigation for ministerial residential :i ; ?: .•. -= Developed development (LU 22-0031). w� - ► i�..Y-•.�„ - � �Sr•=•^j��..-.:-A. Part-lolly Vacant • Vacant • Drafted an updated 2023 Housingr, . • ' .` • Needs Analysis that identifies the + f .HV :;. . •=ti , City's highest priority housing needs , (LU 23-0023, PP 22-0005) aligned with - " City Council 2022-23 goals. �_ �.•:; y • Developed time, place, and manner regulations for psilocybin facilities '.ar"�. • ��'-� consistent with Oregon's Measure ( t ;I,`d, 109 (LU 23-0001). " f° - Lake Oswego Buildable Lands Inventory I Development Staves 2024 Priority Areas - Recommendations for Council Goals • Develop a Housing Production Strategy that documents the specific tools, actions, and policies that the City plans to take to address its housing needs by December 31, 2024 (PP 22-0005). • Adopt code amendments to comply with the State of Oregon's Climate-Friendly Equitable Communities (CFEC) rules for parking reform by December 31, 2024 (PP 22-0001). • Conduct a comprehensive review of the City's development codes and processes to make our processes more efficient, more predictable, and less expensive for housing and commercial development. Page 9 of 10 Sustainability Advisory Board Role of the Board • Advise and assist the City Council in efforts to make City operations more sustainable. • Advise in the development of plans and policies to enhance the sustainability of the City as a whole. • Educate and engage the public in efforts to make the community of Lake Oswego, including residents, businesses, and institutions, more sustainable. 2023-24 Board Members Buzz Chandler, Co-Chair • Jay Hamachek, Co-Chair • Matt Schaeffer • Kara Orvieto Ashley • Robin Palao Bastardes • City Council Liaison— Mayor Joe Buck Mark Puhlman • Whitney Street • Nathan Chen, Youth Staff Liaison —Amanda Watson Member • Margaux McCloskey, Youth Member • Jeanne Enders, Alternate • Matthew Coleman, Alternate Top 3 2023 Board Accomplishments • Advanced efforts to increase EV adoption in Lake Oswego: advised the City to install wayfinding signage for EV charging stations at City facilities, helped develop and disseminate a survey on EV4tr, t ,k ownership and charging habits to inform a Citywide EV Charging Strategy, and provided comments in support of school bus • electrification. . y ;� • Engaged and educated community members on sustainability and .ft '' t climate issues through the second annual Sustainability Resource , A• . Fair and by tabling at the Lake Oswego Farmer's Market, the , Clackamas County Master Gardener's Spring Fair, and the Lake 4-6 Oswego Sustainability Network's Electric Home and Vehicle Fair. \� • Continued to advise staff and provide recommendations to City 2023 Sustainability Resource Fair Council on sustainability aspects of the Wastewater Treatment Plant project to ensure a sustainable, future-ready facility design. 2024 Priority Areas - Recommendations for Council Goals • Sustainable transportation, in particular improving safety and infrastructure for walking and biking. • Continuing work on the Urban and Community Forestry Plan update, and next steps to ensure a healthy and resilient urban forest. • Education for residents and homeowners about what they can do to meet community climate action goals, especially on energy efficiency and clean energy. Page 10 of 10 Transportation Advisory Board Role of the Board • Advise the City Council regarding the Transportation System Plan, prioritization of traffic, transit, and infrastructure projects. • Monitor and evaluate the effectiveness of traffic demand management strategies and recommend actions for improvement. • Advise and make recommendations on rail transportation issues, including those involving the Willamette Shore Rail Line. • Advise as to the coordination of planning and programming of transportation projects and funding with other governmental agencies and private interests. 2023-24 Board Members Amin Wahab, Chair • Kasey Adler, Vice Chair • Stephen Cohen • Theresa Bianco • Trevor Sleeman • Bill Jaursch • City Council Liaison-Councilor John Wendland Cory Misley • Connor Olshey, Youth Member • Michele Staff Liaison-Will Farley DeBuhr, Alternate • Tanveer Bokhari, Alternate Top 3 2023 Board Accomplishments • In support of 2023 City Council goals, f =- provided input on the McVey/Stafford ' • : Corridor Vision Study (Fall 2023). _ • :� • Received updates on City Capital -70 Improvement Plan and funding. 1' { • Informed on transportation-related projects inside and outside of the City, including -_ regional tolling along 1-205. M CU EY-ST n F CO R D CORRIDOR VISION STUDY CONLLr i DESIGN REPORT 2024 Priority Areas - Recommendations for Council Goals • Prioritize next set of pathway projects for funding in 2025-2027 biennium budget. • Review procedures on updating Transportation System Plan. • Consider implementation of Speed 20 program.