Agenda Packet - 2024-01-16 On January 15,the agenda and meeting
materials were revised due to inclement REVISED AGENDA
weather and the meeting being conducted via
4 E 0 Zoom. Some items were postponed and will be
Q r41\ rescheduled to a future meeting date. CITY COUNCIL MEETING
Tuesday,January 16, 2024
U .dasup 0 3:00 p.m.
kEGo�� Virtually via Zoom
Staff Contact: Kari Linder, CityRecorder@lakeoswego.city
Virtual Access ADA Accommodation Requests Translation Services
This meeting will be held virtually. lakeoswego.city/accommodation Traduccion o interpretacion
To participate remotely, please 503-635-0282; Relay 711 i* M i
email the City Recorder by noon Please allow four business days to €ems
the day of the meeting. process your request. 5
503-534-5738
This meeting will be livestreamed on the City's YouTube Channel and at lakeoswego.city.
1. CALL TO ORDER
2. ROLL CALL
3. COUNCIL BUSINESS
3.1 Ratification of the City Manager's Declaration of a State of Emergency.
Resolution 24-08, A Resolution of the City Council of the City of Lake Oswego
Ratifying and Confirming a Declaration of State of Emergency Relating to the
Impacts of Severe Winter Weather.
Motion: Move to adopt Resolution 24-08.
4. PRESENTATION
4.1 Impacts of Severe Winter Weather Information Update.
5. PUBLIC COMMENT
The purpose of Public Comment is to allow community members to present information or raise an
issue regarding items not on the agenda or regarding agenda items that do not include a public
hearing.A time limit of three minutes per individual shall apply. Public Comment will not exceed
thirty minutes in total, unless changed by the Mayor. If you are unable to attend the meeting and
prefer to provide public comment in writing, by phone or electronically, please email the City
Recorder by noon the day of the meeting.
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Page 2
6. CONSENT AGENDA
The Consent Agenda allows the City Council to consider items that require no discussion.
An item may only be discussed if it is pulled from the Consent Agenda.
The City Council makes one motion covering all items included on the Consent Agenda.
Motion: Move to adopt the Consent Agenda.
6.1 WO 273, Award a Public Improvement Contract for the Construction of Intersection
Improvements at Jean Road and Pilkington Road.
Motion: Move to authorize the City Manager to sign a contract with Knife River in
the amount of$1,912,256.
6.2 2023 Council Goals Fourth Quarter Update.
Motion: Move to accept the fourth quarter goals report.
6.3 Resolution 24-02, A Resolution of the City Council of the City of Lake Oswego
Authorizing an Intergovernmental Agreement with the Riverdale Rural Fire
Protection District Providing for the Continuation of Fire and Emergency Medical
Services for Fiscal Years 2024-25 through 2028-29.
Motion: Move to adopt Resolution 24-02.
6.4 Approval of Meeting Minutes.
December 5, 2023, Draft Regular Meeting Minutes
Motion: Move to approve the meeting minutes as written.
7. ITEMS REMOVED FROM CONSENT AGENDA
8. INFORMATION FROM COUNCIL
9. REPORTS OF OFFICERS
10. ADJOURNMENT
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3.1
RESOLUTION 24-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO RATIFYING AND
CONFIRMING A DECLARATION OF STATE OF EMERGENCY RELATING TO THE IMPACTS OF
SEVERE WINTER WEATHER.
WHEREAS, On January 13, 2024, at 3:00 p.m., the City Manager declared a state of emergency
throughout the City of Lake Oswego related to the impacts of a significant winter storm; and
WHEREAS, the City Council has reviewed and concurs with the City Manager's findings supporting
the state of emergency declaration, and with the orders included in the declaration; and
WHEREAS, under LOC 12.20.820, the City Manager's declaration will not exceed 36 hours in
duration unless the City Council ratifies and confirms the declaration; and
WHEREAS, under LOC 12.20.820, if the City Council ratifies and confirms the declaration, the
Council must declare the period for which the emergency exists, not to exceed two weeks in
duration, and which may be extended an additional two weeks upon a like action by the Council;
and
WHEREAS, the City Council finds that conditions supporting the emergency declaration are
expected to continue until at least Wednesday, January 17, 2024 at 5:00 p.m., and that, to
protect the public health safety and welfare, the duration of the state of emergency must be
extended to that date;
NOW, THEREFORE, IT IS RESOLVED AND DECLARED by the City Council of the City of Lake
Oswego that:
Section 1. The City Manager's Declaration of State of Emergency, issued January, 13, 2024, at
3:00 p.m., a copy of which is attached as Attachment 1, is ratified and confirmed.
Section 2. The state of emergency is extended until 5:00 p.m. on January 17, 2024.
Section 3. This Resolution shall take effect immediately upon adoption.
Considered and adopted at meeting of the City Council of the City of Lake Oswego on the 16th
day of January, 2024.
AYES:
NOES:
EXCUSED:
ABSTAIN:
Resolution 24-08
Page 1 of 2
Joseph M. Buck, Mayor
ATTEST:
Kari Linder, City Recorder
APPROVED AS TO FORM:
Ellen Osoinach, City Attorney
Resolution 24-08
Page 2 of 2
ATTACHMENT 1
DECLARATION OF STATE OF EMERGENCY
Lake Oswego Code Article 12.20 (Ordinance 1556)
Oregon Revised Statutes Chapter 401
1. On January 13, 2024, Oregon experienced a significant winter storm, with snow, sleet, and high-speed winds.
2. The community of Lake Oswego has been significantly impacted by this storm.
3. There is significant risk to life and safety in Lake Oswego from the impacts of the storm, especially from
dozens of large trees that have fallen in the right of way, into power lines, and onto structures including
people's homes.
4. At least one person in Lake Oswego has died as a result of trees that have fallen as a result of the storm.
5. The community has experienced significant damage from the impact of the storms, likely resulting in
significant financial impact and stretching City resources to a point where additional assistance is
needed.
6. The entire city is in a state of emergency. All local resources have, or will likely be, expended, and there
is need of assistance regarding consistent messages to the public.
I hereby declare that a State of Emergency now exists in the City of Lake Oswego.This Declaration of Local State
of Emergency is effective immediately and will extend for 72 hours past this declaration. Should the
Declaration need to be extended, it will be presented to the City Council for ratification no later than 3 p.m.
on January 16, 2023.
The following is ordered by this declaration:
1. The City may restrict access to any road, street, park, facility or any other City owned property if
necessary to protect public or employee life and safety.
2. The City is cancelling all events and any board, commission and committee meetings, and public
meetings between now and January 16, 2023
3. The City may procure needed goods and services in accordance with ORS 279B.080 and without
compliance with normal procurement procedures, redirect any necessary City funds for emergency
purposes, and take any other actions set forth in LOMC 12.30.830.
4. The City may relax or adjust enforcement of City codes, including but not limited to parking
restrictions
5. The City will take all necessary steps authorized by law to coordinate the response and recovery of
this emergency, including but not limited to, requesting assistance from the United States
Government, the State of Oregon and Clackamas County.
Dated this 13th day of January 2024
Signed: /4-% c5:: ;'; Date &Time: /,37.-762/ •'dd +'s'L
Title: City Manager
This declaration of emergency shall terminate 35 hours after its issuance, or upon the issuance of a declaration
determining that an emergency no longer exists. The Lake Oswego City Council may extend the declaration of
emergency for additional periods of time as necessary and authorized under LOC Article 12.20.
6.1
COUNCIL REPORT
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Subject: Award a Public Improvement Contract for the Construction of WO 273 Jean and
Pilkington Intersection Improvements
Meeting Date: January 16, 2024 Staff Member: Stefan Broadus, PE Assistant City
Engineer
Report Date: January 6, 2024 Department: Engineering
Action Required Advisory Board/Commission Recommendation
0 Motion ❑ Approval
❑ Public Hearing ❑ Denial
❑ Ordinance ❑ None Forwarded
❑ Resolution 0 Not Applicable
❑ Information Only Comments:
❑ Council Direction
0 Consent Agenda
Staff Recommendation: Approve a Public Improvement Contract.
Recommended Language for Motion: Move to authorize the City Manager to sign a contract
with Knife River in the amount of$1,912,256.
Project/ Issue Relates To:
Issue before Council (Highlight Policy Question):
❑Council Goals/Priorities Adopted Master Plan(s) ❑Not Applicable
BACKGROUND
The intersection of Jean Road and Pilkington Road has been identified for improvements for
many years, including in the 1997 and 2014 Transportation System Plans (TSP), 2017 Traffic
Signal Assessment Warrant, and Intersection Control Evaluation Analysis 2020 (current design
contract).
At its October 6, 2020 meeting, Council considered the design options for the intersection as
set forth in the Control Evaluation Analysis which offered a choice between a roundabout,
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traffic signal, and all way stop.The Council endorsed moving forward with the traffic signal
design as recommended by staff.
DISCUSSION
The project was advertised for bids on November 29, and December 1, 2023, both on the City's
website and via the Daily Journal of Commerce. This procurement included the City's Good
Faith Effort (GFE) Program encouraging participation from disadvantaged businesses. The City's
program is closely connected to the State Certification Office for Business Inclusion and
Diversity (COBID) whose goal is to "level the playing field by providing certified firms a fair
opportunity to compete for government contracts regardless of owner ethnicity, gender,
disability, or firm size".
On January 4, 2024, four bids were received and publicly opened. Knife River was the
responsible Bidder with the highest points awarded and also the lowest responsible bid at $
$1,912,256.00. The engineer's opinion of probable construction cost was $2,100,000. A
summary of the bids is shown in the table below.
Rank Contractor Bid Bid Points GFE Points Total
Points
1 Knife River $1,912,256.00 90 8 98
2 MEI $2,107,710.00 81.7 8 89.7
3 Brown $2,338,888.00 73.6 4 77.6
4 Kerr $2,979,583.00 57.8 8 65.8
This project is anticipated to start construction in spring and should be completed by late
summer 2024.
FISCAL IMPACT
This project is budgeted from the System Development Charges as outlined in the FY 2023/24—
2028/29 Capital Improvement Plan and Adopted Budget in the amount of$1,500,000. There is
sufficient funding in the SDC fund to cover the difference. Staff intends to perform a budget
adjustment in the near future to fully fund the remainder of this project.
RECOMMENDATION
Authorize the City Manager to sign a Public Improvement Contract with Knife River in the
amount of$1,912,256.00 for construction of the WO 273 Jean and Pilkington Intersection
Improvement Project.
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6.2
COUNCIL REPORT
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OREGO�
Subject: 2023 Council Goals Fourth Quarter Update
Meeting Date: January 16, 2024 Staff Member: Martha Bennett, City Manager
Report Date: January 5, 2023 Department: City Manager's Office
Action Required Advisory Board/Commission Recommendation
❑X Motion ❑ Approval
❑ Public Hearing ❑ Denial
❑ Ordinance ❑ None Forwarded
❑ Resolution ❑X Not Applicable
❑ Information Only Comments:
❑ Council Direction
❑X Consent Agenda
Staff Recommendation: Accept the fourth quarter report for the 2023 City Council Goals and
Initiatives
Recommended Language for Motion: Move to accept the fourth quarter goals report.
Project/ Issue Relates To: 2023 Council Goals and Initiatives.
Issue before Council (Highlight Policy Question):
❑X Council Goals/Priorities ❑Adopted Master Plan(s) ❑Not Applicable
BACKGROUND
In January, the City Council set policy goals and selected key initiatives for its work in 2023.
Those goals and initiatives were adopted on February 7, 2023. The Council's goals and
initiatives set the City's agenda for the year, and are the highest priority items for limited
resources, including agenda time, staffing, and budget allocations.
Staff reports to the Council quarterly on progress on the initiatives and goals. The first quarter
report was adoption of the workplans. The second quarter report was given to Council on July
18. The third quarter report went to Council on October 17. This is the final report for 2023.
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DISCUSSION
Some of the highlights of the last quarter include:
• The City completed two major pieces of work for the North Anchor project in December
2023. First, the Development Review Commission approved design modifications for
the hotel project. Second, the City Council approved a pilot project for a Vertical
Housing Development Zone that will apply to the multi-family buildings. The Developer
is now working on project financing and hopes to break ground on the multi-family
buildings in Spring 2024 and the hotel in Summer 2024.
• An early draft of the Urban and Community Forestry Plan (UCFP) has been completed
and will be reviewed by Boards and Commissions and Stakeholder Focus Group
members in January.
• The preliminary services phase of the wastewater treatment plant project is over, with
the completion of 90% designs and proposed pricing for the Wastewater Treatment
Facility Project. Staff will be discussing next steps on this project with the Council in late
January.
• The Council reviewed and approved a strategic plan for the Lake Oswego Public Library
based on the results of the Library visioning work.
• The LORAC is on schedule to be completed in Fall/Winter of 2024, the Golf Course
renovation is complete on 9 holes except the bunkers that will be completed prior to
opening Fall 2024. The driving range renovation will be completed Spring 2024.
• The Chamber of Commerce presented its first annual report to the Council on January
2nd on the activities and services it provided to businesses under the contract with the
City. The Chamber contract has been renewed through December 2024.
ATTACHMENTS
1. 2023 Fourth Quarter Goals Status Report
2. 2023 Council Goals and Initiatives
3. 2022 Council Agreements
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ATTACHMENT 1
2023 COUNCIL GOALS AND INITIATIVES
} Fourth Quarter Report
U mo� d January 16, 2024
°REG°�
GOAL: Ensure a safe, secure, and prepared community
COUNCIL INITIATIVES: PROGRESS TO DATE:
Continue to oversee and guide the On-going engagement with community stakeholders.
action plan to implement the Continued involvement with other City agencies to include
recommendations of the 2021 volunteer service at the ACC as well as presence for
Community Dialog on Policing, sponsored events in the parks. On-going work with the
including increased reporting and Library to focus on safety planning for residents and Library
public dialog about policing in Lake staff.
Oswego.
Implement a sustainable business The alternative response pilot that staff launched in
model for the Fire Department that September is showing good results. Tracking thus far
meets the 21st century needs of Lake indicates that perhaps as many as 300 low acuity responses
Oswego. will change from a lights and siren approach,to a "reasonable
speed" approach without degradation to patient care or
outcome.The pilot will continue until July 2024 to ensure
adequate data is before making permanent changes. Staff
anticipates presenting"stop the bleed"training in 2024 for
select city employee groups and school personnel. This
training is part of an overall active threat and traumatic injury
response. Staff will evaluate whether or not to make this
training available to interested community members based
on initial course evaluations.
Create a process for externally-based Since the last update staff has met with the 50+Advisory
community groups to connect and Board and the Sustainability Advisory Board, and will meet
create a plan to support residents, with the DEI Advisory Board in February. From those
especially seniors and people with discussions, staff will work to implement ideas that will
disabilities, in the event of a disaster. directly benefits seniors and people with disabilities. The City
was awarded grant funding to hire a person to assist the City
with outreach to and coordination with multiple independent
and assisted living facilities in Lake Oswego. We are planning
to begin that recruitment in 2024.
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GOAL: Support business investment and job creation in Lake Oswego
COUNCIL INITIATIVES: PROGRESS TO DATE:
Ensure the North Anchor Two milestones were achieved in December. On December
redevelopment stays on track. 18,the Development Review Commission approved a design
modification to the hotel to make it operationally more
efficient and provide more community amenities. On
December 19,the City Council adopted the Vertical Housing
Development Zone (tax abatement program). These
approvals result in the project being well positioned to secure
financing. The project is anticipated to break ground by April
2024.
Review the status of the City's Urban In May,the Lake Oswego Redevelopment Agency Board
Renewal Areas, including the status directed staff to prepare a plan to close the East End
of previous planning for Foothills. Redevelopment Plan in 2028, increase the maximum
indebtedness and consider adding project(s)to the Lake
Grove Village Center Urban Renewal Plan, and update the
Foothills Plan and prepare a new urban renewal plan for the
area. Staff is developing a detailed process to implement the
direction and will seek the Board's approval to move forward
with the work program in February 2024.
Implement the initiatives in the 2022 The Chamber of Commerce presented its first annual report
Economic Development Strategy, to the Council on January 2"d on the activities and services it
including City outreach to large provided to businesses under the contract with the City.The
businesses, understanding available Chamber contract has been renewed through December
space for business and how Lake 2024.The 3-year pilot program with the Chamber ends in
Oswego can be attractive for December 2025.
business. Designate a lead staff
person to work with businesses that
are opening, expanding or relocating
to Lake Oswego.
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GOAL: Foster a welcoming and inclusive community where all people have the
opportunity to thrive and have equitable access to City services
COUNCIL INITIATIVES: PROGRESS TO DATE:
Guide the highest priority The DEI Advisory Board is working with Planning regarding
recommendations of the DEI the engagement plans for the various Housing projects and
Advisory Board: Develop Parking Reform projects.
relationships with culturally specific
community based organizations; The MLK Day celebration will take place at Lakeridge Middle
develop and implement inclusive School on Sunday,January 14 at 2pm. Celebration will
musical performers, guest speakers and remarks from Mayor
community engagement practices; Buck and Councilor Mboup.
and ensure COBID procurement
process requirements are met. The Community Engagement Toolkit is in final draft and is
currently being utilized by Planning and Engineering.They will
provide feedback before final draft of toolkit is redesigned by
Comms team members and then introduced city wide.
Quarterly COBID meeting will happen January 26thto discuss
successes and areas of opportunities for equitable
procurement.
GOAL: Combat climate change and strengthen the community's resilience to
climate impact
COUNCIL INITIATIVES: PROGRESS TO DATE:
Integrate climate action and City Manager's Office and Public Works staff are developing a
resilience strategies into City fleet purchasing policy that uses an EV-first approach, and
projects, such as capital will be engaging other departments in Q1 of 2024.
improvement planning, housing
policy, and City facilities and fleet Sustainability training is a part of new employee orientation,
decisions. and City Manager's Office staff is developing a training
program for all employees that will also include sessions on
sustainability.
The Sustainability Advisory Board advised staff on additional
sustainability features for the Wastewater Treatment Plant
project and provided recommendations to City Council for
the October 3 study session.
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Update the Urban and Community An early draft of the Urban and Community Forestry Plan
Forest Plan using the findings of the (UCFP) has been completed and will be reviewed by Boards
2022 State of the Urban Forest and Commissions and Stakeholder Focus Group members in
Report.Address issues related to January. On February 20, the Council will hold a study session
equitable outcomes,tree species, to review the Draft UCFP and receive a summary of feedback
housing, and climate change. from the Board and Commissions and Stakeholder meetings.
The project is on track to be completed in Spring 2024.
GOAL: Strengthen public trust in the City through continuous improvement,
outstanding customer service, infrastructure investments, and fiscal
stewardship
COUNCIL INITIATIVES: PROGRESS TO DATE:
Collaborate with the City of Portland The preliminary services phase of this progressive approach
to make a financially and has now been finalized, with the completion of 90%designs
environmentally responsible long- and proposed pricing for the Wastewater Treatment Facility
term investment in a wastewater Project.
treatment plant.
A special council meeting will be held on January 30, 2024 for
the Council to decide whether to proceed to the phase two
project agreement with EPCOR or, alternatively, to explore
other options, such as undertaking a competitive
procurement for the construction and operation of the
facility under updated project parameters.
Lead the community visioning A robust community engagement process was held January-
process for the Lake Oswego Public May 2023, resulting in valuable feedback from over 3,000
Library. Implement a strategic plan residents regarding library service needs. Recommendations
based on the recommendations of from the community visioning process significantly informed
the visioning process. the development of the Library's 2024-2026 Strategic Plan,
which was presented to and approved by Council in
November 2023. With a strategic focus to improve access for
all, the top 4 priorities laid out in the plan are to: Serve
People Beyond the Building; Create Space to Expand Services;
Increase Awareness of the Library's Value; and Support Staff
Wellbeing and Growth.
Leverage Lake Oswego's position as The City continues to be an active participant in regional and
the largest city in Clackamas County state projects that affect Lake Oswego. Most notably since
on regional bodies and with other the last update, Mayor Buck represented the City at a
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groups such as the League of Oregon Legislative Hearing on tolling, and the City Manager's Office
Cities and the Metropolitan Mayors worked with several other jurisdiction to host a day of
Consortium. community tours of key housing projects.
Conduct a long-term strategic review Implementation of this goal has been postponed until April or
of the City's finances, including May 2024. The Budget Committee will conduct the review in
revenues, expenditures, and capital the "off" year of the biennium.
funding.
GOAL: Invest in Lake Oswego's high-quality parks, natural areas, and
recreational amenities
COUNCIL INITIATIVES: PROGRESS TO DATE:
Guide delivery of the LORAC and Golf The LORAC is on schedule to be completed in Fall/Winter of
Course Construction. 2024,the Golf Course renovation is complete on 9 holes
except the bunkers that will be completed prior to opening Fall
2024. The driving range renovation will be completed Spring
2024.
Develop a Funding Strategy for Funding Strategy for Phase 1 was developed and the skatepark
Rassekh Park, and construct the skate construction is scheduled to be completed Spring 2024.
park portion.
Start the process to update the City's Parks Plan 2040 has begun,the community surveys have been
Parks Master Plan. conducted and public engagement including; pop-ups,focus
groups, community meetings and roundtables will continue
through Spring 2024.
GOAL: Improve transportation connections, mobility and safety for all travelers
and all types of trips in Lake Oswego
COUNCIL INITIATIVES: PROGRESS TO DATE:
Continue construction of sidewalks Completed construction of 3 of the first 4 projects, with the
and pathways, focusing on safe last one to be constructed to spring 2024. Will present the
routes to schools. next design package to Council in Jan/Feb 2024,which will
include an overall update of the program.
Adopt a transportation framework Presented the Study results to Council in December 2023.
plan for Stafford/McVey. Will include recommended projects in next TSP and CIP
updates.
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GOAL: Conserve the community's character, sense of place, and quality of life by
planning for change and growth
COUNCIL INITIATIVES: PROGRESS TO DATE:
Continue work on key housing Staff and the project consultant are continuing work on the
initiatives,the housing production Housing Production Strategy(HPS), which must be completed
strategy, guiding the HACC/Metro by December 31, 2024. Since the last quarterly goals update,
project on Boones Ferry Road, and study sessions were held with the Council and Planning
support for other non-profit led Commission in November 2023 to review and provide input
housing projects on a subset of higher-priority strategies, and the HPS Task
Force met in December 2023 to discuss which strategies
would best meet the highest-priority housing needs identified
in the Housing Needs Analysis.Additional Task Force
meetings and a public forum are scheduled in February and
March 2024.
Staff has been meeting on a monthly basis with Hacienda to
coordinate the design, redevelopment and outreach efforts.
Hacienda had a pre-application conference in December 2023
and is scheduled to begin community outreach efforts in early
2024.They anticipate submitting the development review
application in March 2024 and to break ground in March
2025. Additional information regarding the schedule and
public outreach can be found on the project website
at: https://www.engagewithlakegrove.com/.
Conduct a comprehensive review of A public hearing with the Planning Commission is scheduled
the City's development codes and in February 2024 for annual CDC amendments addressing
processes to make our processes minor housekeeping issues in the code.
more efficient and predictable and
less expensive to reduce the cost of A comprehensive review of the Community Development
housing and commercial Code is expected to be undertaken after the work on the
development.This will be Housing Production Strategies is completed.
coordinated with the City Council's
housing and economic development
initiatives.
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ATTACHMENT 2
ti�A E�s 2023 COUNCIL PREFERRED FUTURE, GOALS, AND INITIATIVES
a Adopted on February 7, 2023
°REG°ta
Our Preferred Future
In 2040, Lake Oswego is a safe and welcoming community where people and families at all stages of life,
backgrounds, and abilities thrive. Our incomparable quality of life is founded on outstanding municipal
services; destination dining and shopping districts; innovative businesses; premier schools; varied
housing options; our spectacular setting along Oswego Lake and the Willamette River; a deep
connection to a beautiful and healthy natural environment; arts, cultural and educational opportunities;
and exceptionally engaged people.
To move toward this preferred future, the Lake Oswego City Council adopts these eight strategic goals
and twenty initiatives for its work in 2023:
Ensure a safe, secure, and prepared community
• Continue to oversee and guide the action plan to implement the recommendations of the 2021
Community Dialog on Policing, including increased reporting and public dialog about policing in
Lake Oswego
• Implement a sustainable business model for the Fire Department that meets the 21st century
needs of Lake Oswego
• Create a process for externally-based community groups to connect and create a plan to support
residents, especially seniors and people with disabilities, in the event of a disaster
Support business investment and job creation in Lake Oswego
• Ensure the North Anchor redevelopment stays on track
• Review the status of the City's Urban Renewal Areas, including the status of previous planning for
Foothills
• Implement the initiatives in the 2022 Economic Development Strategy, including City outreach to
large businesses, understanding available space for business and how Lake Oswego can be
attractive for business. Designate a lead staff person to work with businesses that are opening,
expanding or relocating to Lake Oswego
Respect, tx el en e. Trust. .,.. vi:i:.
Foster a welcoming and inclusive community where all people have the opportunity to
thrive and have equitable access to City services
• Guide the highest priority recommendations of the DEI Advisory Board: Develop relationships with
culturally specific community-based organizations; develop and implement inclusive community
engagement practices; and ensure COBID procurement process requirements are met
Combat climate change and strengthen the community's resilience to climate impact
• Integrate climate action and resilience strategies into City projects, such as capital improvement
planning, housing policy, and City facilities and fleet decisions
• Update the Urban and Community Forest Plan using the findings of the 2022 State of the Urban
Forest Report. Address issues related to equitable outcomes, tree species, housing, and climate
change
Strengthen public trust in the City through continuous improvement, outstanding
customer service, infrastructure investments, and fiscal stewardship
• Collaborate with the City of Portland to make a financially and environmentally responsible long-
term investment in a wastewater treatment plant
• Lead the community visioning process for the Lake Oswego Public Library. Implement a strategic
plan based on the recommendations of the visioning process
• Leverage Lake Oswego's position as the largest city in Clackamas County on regional bodies and
with other groups such as the League of Oregon Cities and the Metropolitan Mayors Consortium
• Conduct a long-term strategic review of the City's finances, including revenues, expenditures, and
capital funding
Invest in Lake Oswego's high-quality parks, natural areas, and recreational amenities
• Guide delivery of the LORAC and Golf Course Construction
• Develop a Funding Strategy for Rassekh Park, and construct the skate park portion
• Start the process to update the City's Parks Master Plan
Improve transportation connections, mobility and safety for all travelers and all types
of trips in Lake Oswego
• Continue construction of sidewalks and pathways, focusing on safe routes to schools
• Adopt a transportation framework plan for Stafford/McVey
Respect, Excel ence. Trust. Service.
Conserve the community's character, sense of place, and quality of life by planning for
change and growth
• Continue work on key housing initiatives, the housing production strategy, guiding the
HACC/Metro project on Boones Ferry Road, and support for other non-profit led housing projects
• Conduct a comprehensive review of the City's development codes and processes to make our
processes more efficient and predictable and less expensive to reduce the cost of housing and
commercial development. This will be coordinated with the City Council's housing and economic
development initiatives
Respect. excellence. Trust. Service.
ATTACHMENT 3
ti�A o COUNCIL AGREEMENTS
d January 21, 2022
��
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SHARED PRINCIPALS
We share principals about the role of the Council in governance, including:
• Council is uniquely responsible for the long-term vision and policy direction of the City
• We are all here to make Lake Oswego a great community
• Council time is valuable
• We value transparency, open communication, and public engagement
• A healthy Council invites dialog and deliberation about different points of view
• We share the responsibility for careful stewardship of the City's resources
• We value the diversity of political thought in our community and our active, engaged community
COUNCIL MEETINGS
• We focus on policy leadership by working together to address big picture questions
• To make the most efficient use of time in Council meetings, we will:
o Place the issues that are most important and urgent at the beginning of Council agendas
o Place topics with public input as early on the agenda as possible
o Strive to get our informational questions answered before meetings
o Come to meetings prepared
o Request a study session if more time is needed for discussion
o Stay focused on the topic at hand
• Council deliberation should be clear. To accomplish this, we will:
o Separate inquiry from deliberation
o Offer a motion before deliberation starts, make our motions straight forward
o Rely on the City Attorney for procedural advice
o Take a break after contested public hearings if needed
• Council deliberation should be collegial. To accomplish this, we:
o Work to find commonalities and build consensus
o Focus on the issue not the person, organization, or jurisdiction
o Avoid criticizing each other, City staff, or other people in public meetings
o Address concerns about other people, including one another, privately
o Avoid bringing election-related politics into Council meetings
• We meet when needed but only when needed
• We work to complete agendas in 4 hours. If pressing items remain, we schedule special meetings
• In executive sessions, we rely on the City Attorney to keep us in the legal parameters of the topic
COUNCIL COORDINATION
• We understand that we will not all agree with every decision of the Council
o Once a decision is made by the Council, we will represent and support the decision of the
Council to outside groups, even if we were not in the Council majority
o If a Councilor continues to be in opposition to a decision made by the Council, a member
can ask the Mayor to add discussion to a future City Council meeting for further
deliberation
• We will provide regular reports from our liaison assignments during City Council officer reports
We will seek Council input as needed when representing the City to outside groups
• We will engage the full Council in a discussion about the City's position when we are representing
the City on a project that could be controversial
COMMUNICATIONS
• Mayor and City Manager are responsible for coordinating responses to external communications
requests and will keep Council informed, especially on urgent or controversial matters
• We agree to keep each other informed if we speak or write to the media about a topic related to
City business
• Councilors can respond directly to comments or suggestions from people about policy issues.
• Councilors should refer technical or operational issues to staff for a response
• At times, the City Council may want issue a statement about an issue or event. Statements
should be an expression of the Council values, policies, and commitment to the community
o If the matter relates to City operations, directly or indirectly, City staff will work with
Council to issue a statement through the City's established communication channels
o If the matter is not related to the City or community, we will strive to develop a consensus
of the Council on the need and objective of a statement, then determine the most fitting
communication channels
COUNCIL DIRECTION TO STAFF TO SUPPORT THESE AGREEMENTS
• Provide regular updates on Council goals
• Provide sufficient information to support the Council's work in setting policy direction and
making good long-term decisions
• Keep the Council informed about projects or programs that are controversial or likely to appear in
the media
• Collaborate with the Mayor to schedule study sessions on important policy and operational issues
• Provide clear procedural advice, especially in public hearings and executive sessions
2
6.3
D 4� COUNCIL REPORT
von. 42
OREGO�
Subject: Resolution 24-02, Riverdale Rural Fire Protection District
Meeting Date: January 16, 2024 Staff Member: Don Johnson, Chief
Report Date: December 22, 2023 Department: Fire
Action Required Advisory Board/Commission Recommendation
❑X Motion ❑ Approval
❑ Public Hearing ❑ Denial
❑ Ordinance ❑ None Forwarded
❑X Resolution ❑X Not Applicable
❑ Information Only Comments:
❑ Council Direction
❑X Consent Agenda
Staff Recommendation: Adopt Resolution 24-02.
Recommended Language for Motion: Move to adopt Resolution 24-02.
Project/ Issue Relates To: Continuation of fire and emergency medical services to the
Riverdale Rural Fire Protection District
Issue before Council (Highlight Policy Question):
❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑S Not Applicable
BACKGROUND
The Riverdale Rural Fire Protection District (District) is a special service district recognized by
the State of Oregon. Oregon Revised Statutes (ORS) give the District legal responsibility to
provide fire and emergency medical services. The District serves a geographic area located
between the Cities of Lake Oswego and Portland in unincorporated Multnomah and Clackamas
Counties. The District has a long history of contracting fire and emergency medical services
from the City of Lake Oswego. The proposed Intergovernmental Agreement (IGA) provides fire
and emergency services to the District for five (5) years, beginning July 1, 2024.
Respect, Excel'ence. Trust. Service.
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY
Page 2
DISCUSSION
• This partnership provides cost effective services to members of the District and allows
the City to offset a portion of the cost of Fire Department operations.
• The District will pay the City$1,264,000 in FY23/24 for fire and emergency services.
FISCAL IMPACT
The IGA calls for an annual increase of approximately 3.7% in the amount paid to the City for
fire and emergency services.
Fiscal Year Dollar Amount
2024-25 $1,312,000.00
2025-26 $1,359,000.00
2026-27 $1,408,000.00
2027-28 $1,459,000.00
2028-29 $1,513,000.00
ATTACHMENTS
1. Resolution 24-02, with Exhibit A
Respect. Excel'ence. Trust. Service.
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY
ATTACHMENT 1
RESOLUTION 24-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO AUTHORIZING AN
INTERGOVERNMENTAL AGREEMENT WITH THE RIVERDALE RURAL FIRE PROTECTION DISTRICT
PROVIDING FOR THE CONTINUATION OF FIRE AND EMERGENCY MEDICAL SERVICES FOR FISCAL YEARS
2024-25 THROUGH 2028-29.
WHEREAS, the City of Lake Oswego and the Riverdale Rural Fire Protection District (hereinafter
"District") have previously entered into an Intergovernmental Agreement for the provision of fire and
emergency medical services; and
WHEREAS, the City of Lake Oswego and the District both benefit by maximizing the use of existing public
resources; and
WHEREAS, the City of Lake Oswego and the District desire to continue the relationship for the provision of
fire and emergency medical services, subject to certain terms and provisions, as set forth in the proposed
Intergovernmental Agreement attached as Exhibit A;
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that:
Section 1. The Mayor is hereby authorized to sign an Intergovernmental Agreement relating to fire and
emergency medical services between the Riverdale Rural Fire Protection District and the City of Lake Oswego
for fiscal years 2024-25 through 2028-29, in substantially the form attached as Exhibit A.
Section 2. Effective Date. This Resolution is effective upon adoption.
Considered and adopted at the regular meeting of the City Council of the City of Lake Oswego on the 16th day
of January 2024.
AYES:
NOES:
ABSTAIN:
EXCUSED:
Joseph M. Buck, Mayor
ATTEST:
Kari Linder, City Recorder
APPROVED AS TO FORM:
Ellen Osoinach, City Attorney
EXHIBIT A
CITY OF LAKE OSWEGO
AND
RIVERDALE RURAL FIRE PROTECTION DISTRICT
AGREEMENT
This Agreement is entered into by and between the Riverdale Rural Fire Protection District, hereinafter
called "District" and the City of Lake Oswego, hereinafter called "City."
District and City agree:
1. City is a municipal corporation organized and existing under the laws of the State of Oregon.
City operates a municipal fire department. City is authorized by its Charter, by State law, or
both,to enter this Agreement.
2. District is a rural fire protection district organized and existing under the laws of the State of
Oregon. District is authorized by State law to enter this Agreement.
3. Both parties represent that the person signing this Agreement on its behalf has been duly
authorized to bind it to the terms of this Agreement.
4. City will provide fire protection, advanced life support emergency medical service and other
related services, as defined in Paragraph 5, throughout the District consistent with the terms of
this Agreement.
It is understood that it is the parties' intent that the City will furnish fire protection and
advanced life support emergency medical service to the District at substantially the same level
as such service is provided within the City.
The City Fire Chief, or their designee, shall have sole and exclusive rights and responsibility to
prescribe the manner and method of providing the services under this Agreement, including,
but not limited to, the use of available apparatus and manpower, and the decision to invoke
mutual aid agreements to supplement the City forces.
The City will maintain a high level of fire protection within the District and do its best to
maintain or upgrade the present insurance class rating held by the District.
5. City will provide the following related services when and where appropriate: review of proposed
fire codes, ordinances and regulations for District adoption; perform inspections and conduct
fire prevention programs; investigate fires; with District cooperation, enforce codes, ordinances,
regulations and statutes; review building construction plans for commercial use or places of
public assembly, and maintain records of service activities as may be required by the Insurance
Services Office, Inc. and the Oregon State Fire Marshal. The scope of these described services is
limited in that City shall not be required by this Agreement to duplicate those efforts or services
being provided by other governmental agencies, nor shall City be required to provide any
service which is now or hereinafter specifically identified by any applicable law to be provided
by another governmental agency.
CITY OF LAKE OSWEGO&
RIVERDALE RURAL FIRE DISTRICT
Page 1
The City acknowledges it has current maps of the District showing public and private roads, the
water distribution system including hydrant locations, new developments and subdivision plans.
The District agrees to provide any new information required to keep maps and charts current as
requested by the City.
6. (a) The term of this Agreement is for a five (5)year period beginning on the 1st day of July,
2024, and ending on the 30th day of June, 2029. Either party may terminate this Agreement for a
material breach of its provisions or due to a material and significant change in circumstances
(e.g., a reduction in revenue resulting from annexations, which causes the District to be unable to
make the required payments) provided, however, both parties agree to negotiate in good faith to
modify the Agreement and resolve any such issues prior to exercising the right to terminate this
Agreement.
(b) If either party intends not to renew this Agreement after its expiration, it shall provide
the other party with written notice of such intent at least 180 days prior to June 30, 2029.
Failure to provide such notice shall cause the duration of the Agreement to be automatically
extended until 180 days from the date either party provides the other with written notice of
termination of this Agreement. In the absence of a new Agreement between the parties, fees
for any extension of the Agreement beyond June 30, 2029, shall be based upon the amount
payable for the prior year, plus 4% per annum.
7. District agrees to levy taxes during the terms of this Agreement sufficient to provide the
payments required to be made to the City during the term of this Agreement.
8. The District agrees to pay, and the City agrees to accept, as payment for the services provided
for in this Agreement, the amounts listed on Exhibit "A" which is attached hereto and made a
part of this Agreement by this reference. Payments shall be received by the City on or before
each due date as listed on Exhibit "A." All late payments shall accrue interest at the rate of 9%
per annum.
9. Three (3) copies of this Agreement are executed by the parties, each to be treated as an original
document.
CITY OF LAKE OSWEGO RIVERDALE RURAL FIRE PROTECTION DISTRICT
By: Joseph M. Buck, Mayor By:
Title:
Dated: , 2024. Dated: , 2024.
APPROVED AS TO FORM:
Ellen Osoinach, City Attorney
CITY OF LAKE OSWEGO&
RIVERDALE RURAL FIRE DISTRICT
Page 2
EXHIBIT "A"
RIVERDALE RURAL FIRE PROTECTION DISTRICT PAYMENT SCHEDULE
FY 2024-25/ FY 2028-29
2024-25
For Fiscal year 2024-25,the sum of$1,312,000.00 to be paid as follows:
December 31, 2024 $656,000.00 (50%of total)
March 31, 2025 $328,000.00 (25%of total)
June 15, 2025 $328,000.00 (25%of total)
2025-26
For FY 2025-26,the sum of$1,359,000.00 to be paid as follows:
December 31, 2025 $679,500.00 (50%of total)
March 31, 2026 $339,750.00 (25%of total)
June 15, 2026 $339,750.00 (25%of total)
2026-27
For FY 2026-27,the sum of$1,408,000.00 to be paid as follows:
December 31, 2026 $704,000.00 (50%of total)
March 31, 2027 $352,000.00 (25%of total)
June 15, 2027 $352,000.00 (25%of total)
2027-28
For FY 2027-28,the sum of$1,459,000.00 to be paid as follows:
December 31, 2027 $729,500.00 (50%of total)
March 31, 2028 $364,750.00 (25%of total)
June 15, 2028 $364,750.00 (25%of total)
2028-29
For FY 2028-29,the sum of$1,513,000.00 to be paid as follows:
December 31, 2028 $756,500.00 (50%of total)
March 31, 2029 $378,250.00 (25%of total)
June 15, 2029 $378,250.00 (25%of total)
CITY OF LAKE OSWEGO&
RIVERDALE RURAL FIRE DISTRICT
Page 3
6.4
o�c t COUNCIL REPORT
�� o
AEG%
Subject: Approval of City Council Meeting Minutes
Meeting Date: January 16, 2024 Staff Member: Kari Linder, City Recorder
Report Date: January 2, 2024 Department: City Manager's Office
Action Required Advisory Board/Commission Recommendation
0 Motion ❑ Approval
❑ Public Hearing ❑ Denial
❑ Ordinance ❑ None Forwarded
❑ Resolution 0 Not Applicable
❑ Information Only Comments:
❑ Council Direction
0 Consent Agenda
Staff Recommendation: Approve minutes as written.
Recommended Language for Motion: Move to approve minutes as written.
Project/ Issue Relates To: NA
Issue before Council (Highlight Policy Question):
❑Council Goals/Priorities ❑Adopted Master Plan(s) El Not Applicable
ATTACHMENTS
1. December 5, 2023, Draft Regular Meeting Minutes
Respect. Excel'erce. Trust. Service.
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY
ATTACHMENT 1
o s�
y.. CITY COUNCIL REGULAR MEETING
MINUTES
December 5, 2023
ORFOo�'
1. CALL TO ORDER, CITY COUNCIL
Mayor Buck called the regular City Council meeting to order at 5:32 p.m. on Tuesday,
December 5, 2023. The meeting was held both virtually via video conferencing and in-
person in the Council Chamber at City Hall, 380 A Avenue.
2. ROLL CALL
Present: Mayor Buck, Councilors Mboup, Verdick, Rapf, Afghan, Corrigan,
Wendland
Staff Present: Martha Bennett, City Manager; Ellen Osoinach, City Attorney; Kari
Linder, City Recorder; Ivan Anderholm, Parks & Recreation Director;
Shawn Cross, Finance Director; Jessica Numanoglu, Community
Development Director; Erik Olson, Long Range Planning Manager
3. PLEDGE OF ALLEGIANCE
Mayor Buck led the Council in the Pledge of Allegiance.
4. EXECUTIVE SESSION: The Lake Oswego City Council will meet under authority of
ORS 192.660 (2)(d) Conduct deliberations with persons designated to carry on
labor negotiations and (f) consider records that are exempt by law from public
inspection.
Ellen Osoinach, City Attorney, read the legal parameters for the Executive Session.
Council met in Executive Session from 5:34 p.m. to 6:13 p.m.
5. PUBLIC COMMENT
Patrick Dohm stated his wife leased a commercial space in the Old Chamber of Commerce
Building, between A and B Avenue and 2nd and 3rd Street. The business, Ingrid Dohm Art, was
difficult to find without signage but a sign placed on the walkway was removed by the owner of
the property to the south, who objected to the placement of the sign and asserted the walkway
was his. The couple then placed a small sign above the door and ordered a sandwich board
City Council Regular Meeting Minutes Page 1 of 8
December 5, 2023
type of sign, but a Code enforcement officer visited the business and told her to remove the
sign. Mr. Dohm felt his wife's business was being targeted because there were many other
examples of sandwich board signs in Lake Oswego. He shared pictures of nearby sandwich
board signs, including signs for Elite Realty, Fresh Acai Bowls and Smoothies.
Mayor Buck sought to clarify whether Mr. Dohm was arguing against the rule itself or felt the
the rule was being unevenly enforced. City Manager Martha Bennett directed Mr. Dohm to
speak with Jessica Numanoglu, Community Development Director.
6. CONSENT AGENDA
6.1 Naming the Lake Oswego Recreation & Aquatic Center and Renovated Clubhouse
and Golf Course.
Mayor Buck pulled Item 6.1 from the Consent Agenda, noting some offline conversations may
have indicated the City Council did not have much interest in renaming the golf course, but was
happy with the Lake Oswego Recreation and Aquatic Center (LORAC). He suggested it could
save the Parks and Recreation Department time in finding another name if Council agreed with
LORAC this evening; however, Council was interested in hearing from Staff about the matter,
including the potential naming of the clubhouse.
Ivan Anderholm, Parks and Recreation Director, noted Council recently passed Resolution
22-43, which outlined a new policy and process for naming City areas and facilities. Tonight,
Council was being asked to initiate the naming process by referring the item to the Parks and
Recreation/Natural Resources Advisory Board for Staff to discuss possible names and then
return to Council with the Board's recommendation. Council could offer preferred names for
Staff to present to the Board. When the naming came back before Council, Council could then
approve the recommendation, select a different name, or return the issue to the Board and
community for additional suggestions. While facilities were to be named within 6 months of
opening or reopening, both facilities needed names well ahead of that time for signage and
marketing materials. He confirmed Council could make a decision on the names this evening.
Mayor Buck confirmed that Council unanimously agreed the Lake Oswego Recreation and
Aquatic Center (LORAC);and Lake Oswego Municipal Golf Course did not need to be renamed,
and that a majority of the Council was in favor of renaming the clubhouse.
Director Anderholm stated he would present Council's decision at the PARKS Board's next
meeting and discuss options for renaming the old clubhouse. He clarified Staff did not want the
name "Clubhouse" because golf operations would no longer be housed there, but in the
LORAC, and they wished to avoid some confusion.
Mayor Buck added the clubhouse also had new uses, such as renting out the space, and he
could see the reasoning behind renaming that facility for marketing purposes.
Mayor Buck moved to initiate the process to name the Lake Oswego Recreation and
Aquatic Center, Lake Oswego Municipal Golf Course, and for the clubhouse, a name to
be determined based on the advice of the PARKS board. Councilor Mboup seconded the
motion.
City Council Regular Meeting Minutes Page 2 of 8
December 5, 2023
A voice vote was held, and the motion passed, with Mayor Buck and Councilors Mboup,
Rapf, Afghan, Corrigan and Wendland voting `aye', (7-0).
Director Anderholm confirmed he would return with the three names when Council would
weigh in on the new clubhouse name and then officially name the three facilities.
7. PUBLIC HEARING
7.1 Resolution 23-35, A Resolution of the City Council of the City of Lake Oswego
Revising Fees and Charges and Updating the Lake Oswego Master Fees and
Charges Schedule.
Ellen Osoinach, City Attorney, reviewed the hearing procedures and asked if any Councilor
had a financial conflict of interest. None were heard.
Shawn Cross, Finance Director, presented the Council Report, noting that not much had
changed since the Council's related study session earlier in November. Regarding a prior
question about the $1 stall fee, he explained the fee applied to City-owned parking lots, such as
near the Gemini Bar and Grill. If the Gemini wanted to rent the parking lot for a special event, for
example, the fee would be $1 per hour per stall. In addition, the updated franchise agreement
with Republic Services was now included and on Page 30 of the Master Fees and Charges
Schedule, the fees charged to the Lake Oswego School District (LOSD) for the parks athletic
field were changed from Category 3 to Category 2 to reflect how the City's charges were
described in the District's manual.
Mayor Buck opened the public hearing, confirmed there was no testimony, and closed public
hearing.
Councilor Mboup moved to adopt Resolution 23-35. Councilor Rapf seconded the
motion.
A voice vote was held, and the motion passed, with Mayor Buck and Councilors Mboup,
Rapf, Afghan, Corrigan and Wendland. voting `aye', (7-0).
8. COUNCIL BUSINESS
8.1 Ordinance 2928, An Ordinance of the City of Lake Oswego Amending LOC
50.03.002, 50.03.003, 50.03.004, and 50.10.003 of Chapter 50 (Community
Development Code) Establishing Psilocybin Time, Place and Manner Land Use
Regulations; and Adopting Findings (LU 23-0001).
Jessica Numanoglu, Community Development Director, presented the Council Report via
PowerPoint, briefly reviewing the background leading to tonight's ordinance, which reflected
previous Council direction to remove the buffer requirement between psilocybin facilities and the
buffer requirement from tenant spaces occupied by businesses with an OLCC liquor license as
well as to eliminate the ban on psilocybin facilities being in the same building as healthcare
facilities. In addition, Staff was directed to not bring forward Ordinance 2933, the non-land use
ordinance regulations for adoption or an ordinance that would repeal the temporary ban on
psilocybin facilities. The revised Ordinance 2928 was included in the packet as Exhibit A1-2,
City Council Regular Meeting Minutes Page 3 of 8
December 5, 2023
along with the attached Draft Code amendments and the red line edits to show the provisions
Staff had removed at the Council's direction.
Director Numanoglu clarified for Councilor Wendland that if adopted, the Ordinance would
allow psilocybin manufacturing in the Foothills Industrial Zone and the Industrial Park Zone,
which is the southwest employment area. However, the buffers would still apply, so
manufacturing facilities would have to be at least 1,000 feet away from any school or registered
childcare facility.
Councilor Wendland asked if the State required the City to allow manufacturing or could the
administering and manufacturing of psilocybin be separate? Director Numanoglu replied if
administering and manufacturing were separated, the question of whether to repeal the ban on
manufacturing would still have to be referred to voters. The Council could allow client
administrative service centers and keep the ban on manufacturing, which would then go to
voters in November. She confirmed if Council passed the ordinance tonight and if the voters
repealed the ban on psilocybin in November, then manufacturing in Lake Oswego would be
locked in. City Manager Bennett added the advantage of enacting the ordinance for industrial
areas was that the State required a buffer around schools, but the Planning Commission
ordinance also included childcare centers. The subject ordinance would be more restrictive than
the State level if the voters elected to lift the ban.
Councilor Wendland believed there was a difference between creating the drug versus
administering the drug. Council needed to be aware the ordinance would allow the manufacture
of psilocybin in Lake Oswego if voters overturned the ban. The explanatory language needed to
be clear and concise because it was sort of a double negative, and the City should avoid the
confusion associated with Measure 110 or the City's parks issues. He wanted to be sure voters
knew exactly what they were voting for.
Ms, City Manager Bennett noted many other jurisdictions had already sent bans to the ballot,
and Staff could look at how those jurisdictions referred them. While she did not know whether
the original measure had a requirement regarding what the referral had to say, Staff would be
back before Council in the summer to have Council make the referral, so they would have a
chance to review the ballot title language and all the other associated submittals.
Director Numanoglu understood that when drafting the explanatory statement, Councilor
Wendland wanted Staff to be very clear on what the voters were deciding, including the issue of
manufacturing versus service.
Council Wendland reiterated the language should be clear regarding the delineation between
manufacturing and administration, which had been a discussion point throughout the process.
The Council should consider whether administration and manufacturing were desired. He
clarified his question was whether Council felt comfortable moving forward with having
manufacturing of psilocybin in Lake Oswego. Mayor Buck replied if the voters overturned the
ban, Council did not have a choice.
Councilor Rapf understood Councilor Wendland wanted to bifurcate manufacturing and
administration, but there did not seem to be an option to eliminate manufacturing from the ballot.
Director Numanoglu confirmed the matter could not be bifurcated. She understood Council
wanted voters to be clear that their decision was not simply whether to allow service centers,
City Council Regular Meeting Minutes Page 4 of 8
December 5, 2023
but they must grapple with the fact that if they allowed service centers, they would also be
allowing manufacturing.
Councilor Rapf asked if the City could put the time, place, manner restrictions on the
administration of psilocybin to the voters and leave the City's existing time, place, and manner
regulations on manufacturing in place. Director Numanoglu believed it would be difficult to
bifurcate the issue in that way, but she would research whether it was possible.
Councilor Wendland suggested voters may want administration of the drug, but not drug labs.
Councilor Rapf noted that allowing manufacturing could also prevent those who wanted
administration from getting what they wanted. Director Numanoglu responded that while
manufacturing and administration may not be able to be bifurcated on the ballot and voters said
that even considering manufacturing, they wished to have administration, the Council would still
have the opportunity to decide what time, place, and manner restrictions it wanted to place on
the manufacturing side. If the voters approved the manufacture and consumption of psilocybin
in Lake Oswego, the Council could still initiate a process to impose regulations on
manufacturing, particularly because the findings indicated the Council believed some impacts
were too speculative for the City to feel comfortable regulating at this point, and they would like
to see how the issued played out. If the manufacturing issues identified by Council were also
issues the voters had, Council would still have the opportunity to address those impacts. She
understood the voters needed to be very clear about what they were choosing to vote on and to
the extent that maybe, some voters would like information about Council's ability to impose
regulations, which Staff could consider when drafting the explanatory statement. Mayor Buck
said that was a good question, noting by summer, Staff would be able research whether the
ballot could be split into two questions.
Councilor Mboup sought confirmation that if Council prohibited manufacturing or the
administration of psilocybin in Lake Oswego, but voters agreed with Council, there would be no
way to manufacture or administer psilocybin in Lake Oswego. But if the voters said, "yes" to
time, manner, and place restrictions, it would allow both manufacturing and administration of
psilocybin. Director Numanoglu replied that was correct, manufacturing would be allowed and
limited to the industrial park and industrial zones.
Councilor Afghan suggested when the issue returned to Council in July, Council should
discuss what manufacturing meant. If it was pharmaceutical or chemical manufacturing
company, that was a different conversation than an agricultural, farming, growing process.
Councilor Rapf moved to enact Ordinance 2928 and adopt findings. Councilor Afghan
seconded the motion.
A voice vote was held, and the motion passed, with Mayor Buck and Councilors Mboup,
Verdick, Rapf, Afghan, Corrigan, and Wendland voting `aye', (7-0).
9. STUDY SESSION
9.1 Citywide Parking Reform (PP 22-0001).
Erik Olson, Long Range Planning Manager, presented the Council Report via PowerPoint,
noting parking reforms were required for continuity with Climate Friendly and Equitable
Community (CFEC) and that the City already complied with Phase A of the CFEC rules. He
City Council Regular Meeting Minutes Page 5 of 8
December 5, 2023
reviewed the background and purpose of the CFEC, as well as recent updates to CFEC rules,
including less stringent bicycle parking requirements; highlighted new information on how
parking requirements had impacted businesses in Lake Oswego and other Oregon cities; and
presented the details, pros, and cons of the proposed parking reform options for Phase B of the
CFEC parking requirements. He also highlighted the public engagement plan and revised
schedule for Council adoption in November 2024.
Mayor Buck noted that regardless of the option Council chose, commercial parking mandates
would be repealed in Lake Grove and the city's downtown, the two main town centers. Mr.
Olson added there was a half space per residential maximum requirement in Lake Grove under
Option 2B. Mayor Buck suggested Councilors consider what benefit would be gained if Council
implemented expensive, complicated, difficult-to-understand, regulatory schemes in scant areas
of the city as opposed to a citywide universal parking mandate repeal.
Councilors unanimously favored Option 1, which would repeal all parking mandates citywide,
but expressed concern about parking overflow into adjacent neighborhoods which would
happen regardless of the option chosen. Councilors agreed the City needed to be ready to stay
in good communication with and assist neighborhoods that would be impacted as well as
supporting local businesses. To avoid losing businesses in Lake Grove, the City should
consider urban renewal, which had a couple remaining projects in the area, one of which was
parking.
City Manager Martha Bennett explained the proposed set of regulations shifted the burden in
commercial areas from the private sector providing parking to the public sector providing
parking in the long run. While there would be immediate pressure for Lake Grove's business
community, the impact would not be limited to that area. Parking was necessary to support the
continued redevelopment of downtown. The public sector would face mounting pressure to
provide parking unless the lending community requires it. Consolidated, well-placed parking was
a healthier, long-term solution compared to dispersed parking, which burdened individual
businesses. The City would need to make strategic investments in parking over the next 10 to
20 years.
Mayor Buck noted this parking reform was not a repeal of parking, but a smarter, more
responsive way to manage parking, and businesses would adapt to meet their specific parking
needs. The proposed strategy was also part of the City's broader policy for climate friendly and
equitable communities, and aligned with City initiatives like safe pathways, bikeways, and
connecting neighborhoods to schools and the business community, and continued investment in
active transportation and things to create a healthier community.
Councilor Afghan asked which neighborhoods would experience parking spillover under
Option 1. Mr. Olson replied no specific neighborhood could be identified. There could be
potential for spillover downtown and Lake Grove under all the options. Staff believed the
commercial areas outside of downtown and Lake Grove would have different regulations as a
result of Option 1, but it was hard to predict. Councilor Afghan suggested that since the
majority of areas already experienced parking challenges, and it did not seem any other
neighborhoods would experience spillage, perhaps spillage should not be listed as a con for
Option 1. Mr. Olson agreed, adding spillage was speculative and a concern Staff had heard.
City Council Regular Meeting Minutes Page 6 of 8
December 5, 2023
Mayor Buck added that even though parking management was not on the list for Option 1, it
did not mean the City would not look at parking management in the future if parking became a
greater issue.
Councilor Wendland expressed concern about Staff's workload, time, and well-being
balancing parking public outreach and engagement with other priorities, such as the Housing
Production Strategy (HPS), when parking reform seemed to have a logical conclusion. He
preferred that Staff focus on housing or other policy items, including ministerial mitigations.
Director Bennett noted if outreach was focused on a discussion around Option 1, as opposed
to weighing all three options, it could be more of an educational campaign on how the City was
working to repeal parking mandates to comply with State law and sought to discuss the potential
impacts on neighborhoods, which could be done faster and with less resources. The City
needed to have more of a dialogue, particularly with neighborhood associations, to understand
the associations' concerns and how the City could mitigate them, as well as their perspectives
on when the City should consider parking management, such as at what points quality of life
would be affected.
Director Numanoglu agreed focusing on Option 1 would compress the timeline, streamline the
public engagement process and reduce Staff's time and workload.
Mayor Buck confirmed the Council agreed community outreach would focus on socializing the
idea of Option 1 and soliciting feedback and concerns from the community, rather than vetting
the differences between the options.
Staff confirmed the matter did not need to return before Council before a hearing unless
significant policy questions arose during the public engagement process. Originally, Staff
intended to do parking reform along with the HPS work, however knowing Council's direction on
parking reform would benefit the HPS work.
Mayor Buck added the Planning Commission did not need to labor over the issue extensively
since there was clear consensus on the direction Council wished to go. He advised Staff to
concentrate on things that would make a huge difference long-term for Lake Oswego's citizens.
Parking reform
10. INFORMATION FROM COUNCIL
Mayor Buck shared results from the Sustainability Advisory Board's (SAB) EV charging survey,
which found that home charging was the most popular option, though charging in multifamily
was more challenging. The biggest need was to have more fast charging in town, which
Amanda Watson, Sustainability Program Manager, was working on with SAB, which had put
signs around town identifying the location of EV charges. The Board was also working on a
greenhouse gas emissions inventory update, though weighing the cost and benefit of that work
was a challenge.
Councilor Verdick commended the Parks and Recreation Department for the recent holiday
tree lighting event, which was fantastic. She recognized the event was a challenge to
coordinate, but she had received feedback that this year's lighting was the best one yet.
11. REPORTS OF OFFICERS
City Council Regular Meeting Minutes Page 7 of 8
December 5, 2023
City Manager Bennett requested Council's approval of a letter written in response to the River
Grove Water District Board who had asked the City to build a sidewalk on Childs Road, which
was a good idea, however, it was difficult for the City to juggle its funded priorities, let alone add
an unfunded priority. Building the sidewalk would result in the City breaking commitments made
to other projects. She confirmed Council was in agreement to have the Mayor sign the letter.
12. ADJOURNMENT
Mayor Buck adjourned the City Council meeting at 7:40 p.m.
Respectfully submitted,
Kari Linder, City Recorder
Approved by the City Council on {insert approval date).
Joseph M. Buck, Mayor
City Council Regular Meeting Minutes Page 8 of 8
December 5, 2023