Agenda Item - 2024-02-20 - Number 08.1 - WO 337, Group 2 Pathways Project 8.1
F °� COUNCIL REPORT
L) 0
OREGO\—\
Subject: WO 337, Group 2 Pathways Project
Meeting Date: February 20, 2024 Staff Member: Stefan Broadus, PE
Assistant City Engineer
Report Date: February 9, 2024
Heike Shipton, PE
Senior Associate Engineer
Department: Engineering
Action Required Advisory Board/Commission Recommendation
❑X Motion ❑ Approval
❑ Public Hearing ❑ Denial
❑ Ordinance ❑ None Forwarded
❑ Resolution ❑X Not Applicable
❑ Information Only Comments:
❑ Council Direction
❑X Consent Agenda
Staff Recommendation: Award a Professional Services Contract.
Recommended Language for Motion: Move to authorize the City Manager to sign a
Professional Services Contract with Harper Houf Peterson Righellis, Inc. (HHPR) in the amount
of$896,884 for Engineering Services for the Group 2 Pathways Project (WO 337).
Project/ Issue Relates To: Group 2 Pathways Project/Contract Award.
Issue before Council (Highlight Policy Question):
❑Council Goals/Priorities ❑X Adopted Master Plan(s) ❑Not Applicable
EXECUTIVE SUMMARY
The Group 2 Pathways project (WO 337) will deliver 4 pathway segments as identified in the
City's Transportation System Plan (TSP), prioritized by the Transportation Advisory Board (TAB)
as providing safer routes to school, and adopted in the 2023-2029 Capital Improvement Plan
(CIP). The City is hiring a professional engineering firm to provide design services to produce the
contract documents for construction.
Respect, Excellence. Trust. Service,
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY
Page 2
BACKGROUND
The City adopted a Capital Improvement Plan on June 6, 2023 that identifies the funding and
timing of capital projects for the period from July 1, 2023 to June 30, 2029. This Group 2
Pathways project is part of the pathway program and includes four pathway segments
anticipated to be completed by summer 2025:
1. Carman Drive—Waluga Drive to Quarry Road
2. Pilkington Road — Boones Ferry Road to Lakeview Blvd
3. Tree Top Lane—Overlook Drive to Fernwood Drive
4. Meadowlark Lane—Overlook Drive to Ridge Pointe Drive
These four pathways can be more efficiently delivered by combining into a single project. Key
considerations during design will include public involvement, land rights, utility coordination,
ADA compliance and constructability.
DISCUSSION
On September 22, 2023, the City solicited proposals for engineering design services for the
Group 2 Pathways project. Proposals were received from the following five firms: AKS, Century
West Engineering, Consor, Harper Houf Peterson Righellis, Inc. and Wallis Engineering, PLLC.
Interviews were conducted on December 4 and 5, 2023. Using the criteria and the process
prescribed in the Request for Proposals (RFP), the selection panel determined Harper Houf
Peterson Righellis, Inc. received the highest score, and therefore was the top proposer.
In accordance with the City's Qualifications Based Selection (QBS) process, Engineering
Department staff and HHPR, Inc. have successfully negotiated a scope and fee of$896,884.
FISCAL IMPACT
Design and construction of the project is planned to be funded as shown in the table below:
Funding Sources 2023-24 2024-25 2025-26 Total
Street $750,000 $1,750,000 $1,500,000 $4,000,000
RECOMMENDATION
Council authorize the City Manager to sign a Professional Services Contract with HHPR, Inc in
the amount of$896,884 for Engineering Services for the Group 2 Pathways Project (WO 337).
Respect. Excel'ence. Trust. Service,
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY