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Agenda Packet - 2024-02-26AGENDA Sustainability Advisory Board 26 February 2024 6:30 – 8:30 pm Willow A Room, Lake Oswego Maintenance Center, 17601 Pilkington Rd Staff Contact: Amanda Watson, awatson@lakeoswego.city 503-635-0291 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Virtual Access This meeting will be held in person. To participate remotely, please email the staff contact at least 24 hours before the meeting. ADA Accommodation Requests lakeoswego.city/accommodation 503-635-0282; Relay 711 Please allow four business days to process your request. Translation Services Traducción o interpretación 翻译或传译 통역혹은번역 503-534-5738 Buzz Chandler, Co-Chair ∙ Jay Hamachek, Co-Chair ∙ Matt Schaeffer ∙ Kara Orvieto Ashley ∙ Robin Palao Bastardes ∙ Mark Puhlman ∙ Whitney Street ∙ Nathan Chen ∙ Margaux McCloskey 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES January 24, 2024 Joint Meeting Minutes 4. PUBLIC COMMENT The purpose of Public Comment is to allow community members to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing. A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please email the comment to the staff contact listed above at least 24 hours before the meeting. 5. YOUTH MEMBER UPDATES (10 mins) (Information) 6. MANAGING THE HEALTH OF OSWEGO LAKE (30 min) (Information, Discussion) Presentation by Jeff Ward, Lake Oswego Corporation General Manager 7. 2024 BOARD PRIORITIES WORK PLANNING (60 min) (Discussion, Decision) 8. 2024 CO-CHAIR SELECTION (5 min) (Decision) 9. STAFF & BOARD UPDATES (10 min) (Information) 10. ADJOURNMENT Next Meeting: March 18, 2024, 6:30 – 8:30 pm ATTACHMENTS: January 24 Draft Meeting Minutes Parks, Recreation and Natural Resources Advisory Board and Sustainability Advisory Board Minutes January 24, 2024 JOINT MEETING PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD & SUSTAINABILITY ADVISORY BOARD MINUTES January 24, 2024 The video recording constitutes an accurate record of the Parks, Recreation & Natural Resources Advisory Board and Sustainability Advisory Board Joint meeting. The following summary is provided as an overview of the meeting. WebEx Recording here CALL TO ORDER Doug McKean called the meeting to order at 4:00 p.m. ROLL CALL Parks Board - Present: Jason Dorn, Co-Chairs ∙ Doug McKean, Co-Chair ∙ Sarah Ellison ∙ Kara Gapon ∙ Greg Wolley ∙ Jennifer Mozinski ∙ Diya Deepu, Youth Member ∙ Zechariah Pressnell, Youth Member ∙ John Wendland, Council Liaison , Alternates: Matt McGinnis Absent: Taryn Hatchel, Ed Becker, Rebecca Greene, Staff: Ivan Anderholm, Director of Parks & Recreation ∙ Jeff Munro, Deputy Director ∙ Jan Wirtz, Deputy Director ∙ Tony Garcia, Parks Crew leader ∙ Robin Krakauer, Communications and Sponsorship Coordinator ∙ Dina Balogh, Administrative Assistant ∙ Kelsey Lamotte, Administrative Support SAB - Present: Buzz Chandler, Co-Chair ∙ Jay Hamachek, Co-Chair (via WebEx) ∙ Matt Schaeffer ∙ Kara Orvieto ∙ Mark Puhlman ∙ Whitney Street ∙ Nathan Chen, Youth Member Alternates: Jeanne Enders ∙ Matthew Coleman Absent: Trudy Corrigan, Council Liaison ∙ Robin Palao Bastardes ∙ Margaux McCloskey, Youth Member Staff: Jessica Numanoglu, Director, Community Development Department Amanda Watson, Sustainability Program Manager Guests: Morgan Holen, City Consulting Arborist Abby Beissinger, DUDEK Urban Forestry Joe Buck, Mayor 2 | Page APPROVAL OF MINUTES • The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and unanimously approved the minutes from December 20, 2023. CITY COUNCIL UPDATE: John Wendland, Council Liaison • Celebration of unsung hero’s • Community aligned with many volunteers • 2023 Community survey results. Satisfaction was up. Overall satisfaction was 97% and a place to raise children is at 93%. Satisfaction stats are higher than the national average. • Forest report and the storm: State of Emergency. o FEMA funds are available for emergency cost recovery. o Shout out to City staff for their response. o All departments worked together responding to the storm emergency calls in the City in shifts over 24 hours. . Staff were on duty on shifts 24 hours. • Council will meet on Tuesday 1/23 to discuss, prioritize and set 2024 Council goals. YOUTH MEMBER UPDATE: Diya Deepu: LOHS groups getting together to bring awareness of water conservation. Zechariah Pressnell: Lakeridge High School groups planned cleanup projects around schools. Some planned things were canceled due to the weather. PUBLIC COMMENT: Laura Tanz, NA President: Laura spoke to the board about Springbrook Park. • Make special consideration to clean up the par due to fire hazards. • Remove invasive trees. • Need management plans for removing invasive trees and plants in the park. • Remove 75 year old invasive trees. • People are afraid due to the risk of falling trees in the park. • Educate public on trees and plant native trees. Dave Schenone– Planning Commission: • Echo Laura Trans • Cleanup due to fire hazards. • How to maintain the forest canopy. • What is the fire emergency response? Helen Leek, DRC: How important are trees? • Need community discussion on how trees are managed in parks. • Would like more discussion about trees. Matt Schaeffer: Should the discussion be about trees in parks or trees on private property? • Both need discussion. Jessica Numanoglu: information on the tree code. Natural habitat trees need replacement with native trees. Urban community change types of trees. Mitigation of trees are verified. There is random mitigation for half of permits. Doug: Tree code ask what type of tree, this based on reason for removal. 3 | Page REGULAR BUSINESS: 1. URBAN AND COMMUNITY FOREST PLAN: Jessica Numanoglu, Director | Community Development Department Morgan Holen, City Consulting Arborist Abby Beissinger, DUDEK Urban Forestry Sustainability Advisory Board (SAB) Jessica noted this is a very early draft of the plan and includes some placeholder information (e.g. tree data) that will be updated in next draft. Abby Beissinger, from the DUDEK consulting team, provided an overview of the draft. The UCFP doesn’t included updates or changes to the tree code, but does make recommendations for future code changes. It also doesn’t guarantee funding or resources, or implementation of the strategic plan. The project team solicited feedback from Board members on the vision statement, key findings, strategic plan, and tree code recommendations. Vision Statement: • Doug McKean: Many people are more worried about wildfire danger; could we emphasize in the vision statement that the city will plan and take-action on this? • Matt Schaeffer: Instead of “resilient” suggest “evolving with” or “changing with” climate change to emphasize that the plan will evolve with changing climate conditions. • Matt Coleman: Goal should be not just “maintained” but “managed”. • Kara Gapon: Suggest saying “conservation”, not just preservation; goal is to adapt to be resilient rather than just keeping things as is. • Mark Puhlman: It’s a good vision statement, the whole plan should take the same approach to look at the ecosystem, inclusive of understory and soils, not just trees. • Sarah Ellison: Can we make a DEI lens more specific in the vision? E.g. “all members of Lake Oswego’s thriving community”. Heat islands and access to the urban forest play out inequitably. • Kara Orvieto: Would like to expand vision beyond the forest, to include meadows and non- forested natural areas. Key Findings: • Mark Pulman: The widespread belief that development is one of the most profound impacts on urban forest and developers are treated differently that was found in community engagement is based on tree permit data. The City should be counting not just the number of permits, but the number of trees per permit to better parse out the impact. • Jessica Numanoglu acknowledged that tree removal from development is often more visible because it tends to be in one location, but as a percentage of all the trees being removed in the city dead, hazardous and private tree removals are much higher. She clarified that reported permit numbers don’t include instances in which potential permit applicants choose not to continue with their application after staff advise more information is needed or their permit is unlikely to be approved; this makes it look like almost all permits are approved. • Kara Orvieto: Does the plan address right tree, right place? Staff clarified yes, not specifically in key findings but this is included in the plan and tree code recommendations. • Sarah Ellison: Key finding about maintaining the dense canopy cover makes sense, but there are still areas of the city where we need better canopy, including over sidewalks that get hot in the summer. 4 | Page Strategic Plan Principles and Actions: • Kara Orvieto: Appreciated addition of infrastructure. Power line management and sidewalks impact trees. • Jeanne Enders: Suggested including “and surrounding areas” when we talk about enhanced quality of life; acknowledging that urban forest benefits extend beyond and could impact surrounding communities. • Jason Dorn: Is there any mention of water quality benefits in the plan? Staff clarified it’s not specifically called out in guiding principles but the plan does mention shading of stream corridors. • Matt Schaeffer: Strategy 1 relating to funding could use clarity on what this means for homeowners: their responsibility to manage their trees, and to neighbors whose trees may be impacted. Plan should make very clear what is the responsibility of homeowners and of the City. • Several PNRAB members noted that equitable access to parks and natural areas, and recreational opportunities in them, is not part of the strategic plan and they would like to see that included in the principles and actions. • Doug McKean: The UCFP intersects with Parks Plan 2040, and this could also be an opportunity for our community to rethink Chapter 10 of the City Charter which in cases prevents improvements that would create more accessibility to natural areas. • Mark Puhlman: Liked the action on 5a looking at tree code and building code, but it only focuses on needed housing; could we also look at opportunities to update development codes to better protect larger stature trees? • Matt Schaeffer: There is a need to communicate the value of trees in the community, especially in wake of the storm when people are nervous about trees falling; this could fit with “enhanced quality of life” principle. Education could be part of tree removal process. • Jeanne Enders: Internships could help elevate understanding and appreciation of the urban forest; rather than a medium term priority this could be a short term, more urgent initiative. Tree Code Recommendations: • Where there is not enough land on the site to plant mitigation trees, has offsite mitigation been considered? Jessica clarified that our tree code currently allows that, so property owners can do that if they own multiple properties, or if they are in an HOA with a private natural area tract. A previous version of the code used to allow people to mitigate on parks properties, but that was unmanageable. • Ivan Anderholm: For minor forest management tract recommendation, has there been any consideration of including public tracts? Sensitive lands areas can’t take advantage of this, which is a limitation for parks areas. Jessica clarified that this recommendation is looking to address cases like the golf course, which has a lot of forest canopy dispersed across a large site; determining the right solution for this would be part of a later tree code update involving outreach and analysis. • Whitney Street: What about a tree committee/tree board to weigh in on applications for tree removal? Right tree right place is good, but a lot of homeowners inherit trees that aren’t in the right place and then have to deal with this. More education could happen through permit process, a committee could help with this. • Greg Wolley: Portland’s Urban Forestry Committee does a lot of education and problem solving, identifying non-regulatory strategies to help people keep their trees. A board with arborist experience could be an equitable way to provide those often expensive services to the community 5 | Page • Matt Coleman: SAB has talked about the possibility of considering other mitigation measures when mitigation tree planting is not feasible, or in lieu of, looking holistically at sustainability and ecosystem services, e.g. solar panels, permeable driveways. • Mark Puhlman: would like to see tree code and development code (Ch 50) work together. • Jessica noted that the City’s solar code has a solar friendly tree list. • Kara Gapon: When considering carbon specifically, note that larger trees have smaller carbon sequestration potential • Sarah Ellison: city development code should also consider wildfire mitigation, e.g. defensible space needed; should speak to tree code as well; community education also needs to be a part of this strategy. 2. PARKS INTEGRATED PEST MANAGEMENT (10 mins) (I) Jeff Munro, Deputy Director Antonio Garcia, Parks Crewleader Program Mission Statement The mission of Lake Oswego Parks & Recreation Department is to provide excellence in: • Building community • Enriching lives • Caring for the urban and natural environment The Lake Oswego Parks & Recreation Department endorses the principles of our Integrated Pest Management (IPM) program that started in 2012,with approval by Parks Board and City Council. This program uses multi-faceted pest control strategies that are: • Safe • Sustainable • Cost-effective • Minimizes the negative impact on the environment and human health. According to Oregon Statutes (ORS 262.1), Chapter 943, an IPM is defined as follows: • “Integrated pest management means a coordinated decision-making and action process that uses the most appropriate pest control methods and strategies in an environmentally and economically sound manner to meet pest management objectives. The elements of integrated pest management include: (a) preventing pest problems; (b) monitoring for the presence of pests and pest damage; (c) establishing the density of pest population, which may be set at zero, that can be tolerated or corrected with a damage level sufficient to warrant treatment of the problem based on health, public safety, economic or aesthetic threshold; (d) treating pest problems to reduce populations below those levels established by damage thresholds using strategies that may include biological, cultural, mechanical and pesticidal control methods and that shall consider human health, ecological impact, feasibility and cost effectiveness; and (e) evaluating the effects and efficacy of pest treatments.” What is IPM? Integrated Pest Management is a science-based approach that combines a variety of techniques. By studying their life cycles and how pests interact with the environment, IPM professionals can manage pests interact with the environment, IPM professionals can manage pests with the most current methods to improve management, lower costs, and reduce risks to people and the environment. IPM tools include: Alter surroundings, add beneficial insects/organisms, grow plants that resist pests, disrupt development of pest, prevention of pest problems developing, disrupt insect behaviors and use pesticides. 1. Identify Monitor: Determine the causal agent and its abundance. 2. Evaluate: The results from monitoring will help to answer the questions: Is the pest causing 6 | Page damage? Do we need to act? As pest numbers increase toward the economic threshold further treatments may be necessary. 3. Prevent: Some pest problems can be prevented by using resident plants, planting early, rotating crops, using barriers against climbing pests, sanitation, and sealing cracks in buildings. 4. Action: IPM uses multiple tools to reduce pests below an economically damaging level. A careful selection of preventive and curative treatments will reduce reliance on any one tactic and increases likelihood of success. 5. Monitor: Continue to monitor the pest population if it remains low or decreases further treatments may not be necessary, but if it increases and exceeds the action threshold another Integrated Pest Management (IPM) is an effective and environmentally sensitive approach to pest management that is used to manage pest damage by the most economical means, and with the least possible hazard to people, property, and the environment. The tools in our tool box: Cultural: Knowledge of culture needs of the plant. Soil preparations before plantings are installed. Proper timing and use of water. Elimination of drought and heat stress to promote plant health. Proper timing and use of fertilization. Use of cover crops to improve soil structure and reduce soil erosion. Mulching, Aeration and/or over-seeding of turf and compacted areas. Raking and debris removal to remove possible contaminants. Using proper sanitation to prevent spread of pests. Proper timing of mowing to reduce and/or avoid weed seed production. Mechanical: Removal of diseased, damaged, or dead wood from the plant. Proper pruning and plant removal to promote air circulation and light penetration for healthier plant growth. Mechanical edging of turf. Removal of spent flowers on shrubs and annuals. Hand clearing in rough areas. Hand weeding in shrub beds and invasive species. Mowing of rough areas for vegetation control. Burning weeds down Biological: Biological Controls: naturally occurring and introduced insect or disease parasitoids, predators, and microbial products. Chemical: Pheromone traps, Petroleum based horticultural oil Insecticidal soaps Botanically and bacterially derived pesticides (some disease control products contain fungi as biocontrol agents) and Artificially synthesized pesticides. The 2023 IPM on the City Website, https://www.ci.oswego.or.us/parksrec/parks-integrated-pest- management The Parks Maintenance Division is responsible for maintaining many Park sites throughout 627 acres of City of Lake Oswego Parks Property. The maintenance is done by Parks Staff and Contractors. Application Notification: • Signage text in document was updated to clarify sign uses. • It is the practice of Lake Oswego Parks and Recreation to notify the public of pesticide applications on park sites with a notification sign listing targets, product used, date, time of application and any restricted entry if listed on label. These signs are posted at the site of application along pathways in highly visible locations, at conspicuous entries and at natural area trailheads. The intent of sign placement is so park users will encounter them before they enter the treated area. Signs will be removed when product is dry, dust has settled in dry or granular applications or when re-entry time has been met. • Lake Oswego School District and Lake Oswego Parks & Recreation Department facilities will be notified of targets, product used, date and time of application before it is made to their site when required. Using the tools in our tool box • Arborist wood chips are being used in more locations to help reduce pressure from weeds and retain soil moisture. 7 | Page • Began using mixed grass seed so the right grass would thrive in the right location. • Increase our turf height to reduce the times we mow per week. • Three small parks are Pesticide Free, Greentree, Rossman and the Adult Community Center. (ACC) • Leaves are being left in beds for mulch and in Natural Areas to reduce emissions and aid the lifecycle of beneficial bugs. • Increased hand weeding in Natural Area restorations after initial treatments. • Mulching around newly planted natives in full sun to reduce weed pressure, rodent damage and aid water retention. • Infield drags and hand weeding to maintain control of Athletic fields. • Athletic fields and golf course are routinely over seeded, aerated and top dressed to out- compete weed pressures. • Use of vinegar by our contractor in small neighborhood parks when feasible. • Started a Pollinator Garden at Iron Mt. Park that reached platinum level with Backyard Habitat. (No pesticide use in garden) Questions: • Helen: Do you manage pathways, Ash Borer? • Tony: Trying to get educated working with Wilsonville Parks & Recreation to how to manage this. So far there are no issues with bugs in Lake Oswego. • Greg: Pesticide free mitigation in the parks. • Tony: Try to do volume removal in the stewardship program. • Greg: Does LOSD have the same pest management policy? • Tony: Don’t know if the school district has the same policy. • Amanda: What are the biggest pests? • Tony: Ivy, pests, blackberries. Parks has had good results from the last 10 years. 6. SUSTAINABILITY CLIMATE ACTION PLAN UPDATE (10 mins) (I) Jeff Munro, Deputy Director Antonio Garcia, Parks Crewleader Goal: • “The City of Lake Oswego Sustainability program is dedicated to helping the City and its residents create a healthy, sustainable, and resilient community today and into the future.” • “The overall goal of Sustainable Parks is to promote the use of sustainable practices.” How are we accomplishing this goal? • Electric Equipment Integration • Water and Energy Conservation • Affiliated Programs Electric Equipment The Parks Department has recognizing the need for electric equipment and has integrated its daily use under the proper situations. Staff has been an integral part of this process and their acceptance and contributions to the overall sustainability goals have helped move the process forward. Electric Equipment Inventory • 21 Batteries • 11 Battery Chargers • 9 Electric Blowers • 5 Hedge Trimmers • 3 String Trimmers • 2 Chainsaws 8 | Page • 4 Push Mowers • 3 Riding Mowers • 4 Utility Vehicles • 1 Ford Lighting F-150 Total Electric Equipmnet Cost to date: $258,600 Water and Energy Conservation Through: • Irrigation o Central Control System Software o In Ground System • Plantings o Trees o Shrubs o Grass • Building Amenities o Drinking Fountains o Restrooms o Lighting LOPR Affiliated Sustainable Programs • Leave the leaves: LOPR Participates in the Leave the Leaves campaign in suitable Park settings. • Bee City USA: The City of Lake Oswego is in its first year of being designated a Bee City. • Backyard Habitat - Certification Platinum: Campbell Native Pollinator Garden at Iron Mountain Park Received the Highest level Certification. • Integrated Pest Management - Adopted in 2011: LOPR uses multi-faceted pest control strategies that are safe, cost effective, sustainable and minimize the negative impact on the environment and Human Health. • Tree City USA: For 35 years the City of Lake Oswego has been recognized as a Tree City. Lake Oswego Parks and Recreation is proud to do our part for this amazing recognition. Questions: • Doug: Can things be charged from the Lighting f-150? • Jeff: Yes! • Ivan: Compared with gas, is 3 to 4 times more expensive? • Matt S: Is there savings gas to electric? • Jeff: We use less than 1 gallon per day. • Helen: How often do you replace equipment? • Jeff: Electric don’t last as long. • Doug: Change City Codes for private landscape companies. • Brad: Effective to buy on sales? • Kara O: Suggest a landscape company survey. • Jeff: Storm uses electric equipment. They lead by example. • Kara O: Any other parks to go plant? • Jeff: Yes, working on it. Parts of a park. • Kara G: Topic of lighting use at night, especially in winter. • Jeff: Parks lights on a timer system. Lights can be turned off manually as well. 7. 2024 CO-CHAIR SELECTION (5 mins) The Parks Board nominated Kara Gapon to be the next 2024 co-chair. • Doug made a motion to appoint Kara Gapon to co-chair. Jason seconded the motion. The board unanimously approved Kara Gapon co-chair for 2024. 9 | Page Sarah expressed her gratitude and thanked Doug for serving the board as co-chair the last couple of years. • Kara will co-chair with Jason Dorn. Jason was appointed to co-chair at the July 19, 2023 meeting. • SAB deferred Co-chair selection to a later date. 8. BOARDS & COMMISSIONS SUMMIT REPORT (5 mins) Jason Dorn: The new format for the summit was a great experience. Kara Gapon and Greg Wolley attended summit and agreed with Jason. Key Take-a-ways: o SWAT: Community strengths/Community challenges. o Use engaged citizens to guide DEI. o There was some reluctance to change strategies. o Public transit is an obstacle. • Kara Orvieto: Everything was taken and used for goal session. • Greg Wolley: Appreciated City Councilor’s at each of the tables. It was a team effort. • Kara Gapon: Matt Schaeffer (SAB) was at her table. Appreciated the discussion and interaction with other boards. • Councilor Wendland: Overall did you like the format? • SAB and Parks Board members who attended the Summit agreed they liked this format better than past summits. • Kara Orvieto: Agreed it was nice to have more involvement between the boards. • Councilor Wendland agreed he liked the format change as well. STAFF AND BOARD MONTHLY UPDATE: NA The next regular scheduled meeting will be Wednesday, February 21, 2024, 4 to 6 p.m. Jason Dorn adjourned the meeting at approximately 6:44 pm. Prepared by, Dina Balogh, Administrative Assistant and Amanda Watson, Sustainability Program Manager.