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Agenda Packet - 2024-03-05 AGENDA VA" F p� CITY COUNCIL MEETING Tuesday, March 5, 2024 C3 I 5:30 p.m. City Hall Council Chamber- 3rd Floor GREGG2 380 A Avenue, Lake Oswego, OR 97034 Staff Contact: Kari Linder, CityRecorder@lakeoswego.city Virtual Access ADA Accommodation Requests Translation Services This meeting will be held in lakeoswego.city/accommodation Traduccion o interpretacion person.To participate remotely, 503-635-0282; Relay 711 i* M i please email the City Recorder by Please allow four business days to gc4-4 noon the day of the meeting. process your request. 5 503-534-5738 This meeting will be livestreamed on the City's YouTube Channel and at lakeoswego.city.The meeting will also be broadcasted live on Tualatin Valley Community TV;check tvctv.org for details. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PROCLAMATIONS 4.1 Women's History Month. 4.2 Disability Awareness Month. 5. PUBLIC COMMENT The purpose of Public Comment is to allow community members to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing.A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes in total, unless changed by the Mayor. If you are unable to attend the meeting and prefer to provide public comment in writing, by phone or electronically, please email the City Recorder by noon the day of the meeting. 6. CONSENT AGENDA The Consent Agenda allows the City Council to consider items that require no discussion. An item may only be discussed if it is pulled from the Consent Agenda. 1 The City Council makes one motion covering all items included on the Consent Agenda. Motion: Move to adopt the Consent Agenda. Respect. Excellence. Trust. Service. 503-534-4225 380 A AVENUE PO Box 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 2 6.1 Approval of Meeting Minutes. January 11, 2024, Draft Special Meeting Minutes January 16, 2024, Draft Regular Meeting Minutes January 30, 2024, Draft Special Meeting Minutes— Retreat January 30, 2024, Draft Special Meeting Minutes Motion: Move to approve the meeting minutes as written. 6.2 Resolution 24-09, A Resolution of the City Council of the City of Lake Oswego Authorizing Application for a Local Government Grant from the Oregon Parks and Recreation Department Regarding Rassekh Park Phase 2. Motion: Move to adopt Resolution 24-09. 7. ITEMS REMOVED FROM CONSENT AGENDA 8. CONSENT AGENDA—Councilors Only [Note: Only Councilors vote to concur in Mayor's appointments of Committee members, per Charter, Section 19] 8.1 Resolution 24-13, A Resolution of the City Councilors of the City of Lake Oswego Approving the Appointment of an Alternate to the Parks, Recreation and Natural Resources Advisory Board. Motion: Move to adopt Resolution 24-13. 9. PUBLIC HEARING 9.1 Resolution 24-05, A Resolution of the Lake Oswego City Council Adopting the Standards and Procedures to be used in Hiring a Municipal Judge. Public Hearing Process: 1. Review of hearing procedure by Ellen Osoinach, City Attorney 2. Staff Report by Megan Phelan, Assistant City Manager 3. Testimony—the following time limits shall be observed, but may be changed by the Council: 10 minutes for representatives of recognized neighborhood associations, homeowner associations, government agencies, or other incorporated public interest organizations; 5 minutes per individual 4. Questions of Staff Motion: Move to adopt Resolution 24-05. Respect. Excellence. Trust. Service. 503-534-4225 380 A AVENUE PO Box 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 3 10. COUNCIL BUSINESS 10.1 Purchase of Advanced Meter Infrastructure (AMI) System Materials. Motion: Move to approve the Sole Source Findings and authorize the City Manager to execute a contract with Core & Main LP for the purchase of Advanced Metering Infrastructure System materials for$1,900,000. 10.2 Resolution 24-10, A Resolution of the City of Lake Oswego, Oregon, Authorizing the Execution and Delivery of a Financing Agreement, Escrow Agreement and Related Sale Documents; Pledging the City's Full Faith and Credit to the Financing Payments Due Under the Financing Agreement; Authorizing the Execution and Delivery of the City of Lake Oswego, Oregon Full Faith and Credit Obligations, In One or More Series, In an Aggregate Principal Amount Not to Exceed $16,500,000 to Fund a Portion of a Wastewater Treatment Facility Project for the City and for Payments of Costs of Issuance of Such Full Faith and Credit Obligations; Designating Authorized Representatives and Delegating Authority; Declaring an Intent to Reimburse; and Related Matters; and Resolution 24-11, A Resolution of the City Council of the City of Lake Oswego Adjusting the Budget for the Biennium Commencing July 1, 2023 Approving Resources I Requirements, and Making Appropriations. Motion: Move to adopt Resolutions 24-10 and 24-11. 11. STUDY SESSIONS 11.1 2023 Americans with Disabilities Act (ADA) Annual Progress Report. 11.2 Arts Council of Lake Oswego Program Update. 11.3 Commission of Accreditation for Parks and Recreation Agencies (CAPRA). 12. INFORMATION FROM COUNCIL 13. REPORTS OF OFFICERS 14. ADJOURNMENT Respect. Excellence. Trust. Service. 503-534-4225 380 A AVENUE PO Box 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY 4.1 rOc*". Proclamation GREGO� Women's History Month In recognition of the invaluable contributions, achievements and resilience of all women throughout history, this March,join us in celebrating Women's History Month. This year's theme, "Empowerment Through Unity: Celebrating Diversity and Inclusion" serves as a reminder of the strength found in solidarity and power in celebrating our differences. As we honor the legacies of women who have blazed trails and shattered barriers, let us also reaffirm our commitment to fostering environments where all women, regardless of background, can thrive and succeed. From the women who fought tirelessly for suffrage to the innovators breaking new ground in science, technology and arts, women have been at the forefront of progress, leading with courage, tenacity and unwavering determination. During this month, let us celebrate the achievements of women past and present, uplift their voices and celebrate the invaluable roles they play in shaping our world. Let us dedicate ourselves to building a future where every woman has the opportunity to fulfill her potential and contribute her talents to the betterment of society. As we reflect on the past and look towards the future, let us stand together in solidarity, united in our commitment to creating a more equitable and inclusive world for all. Together we can achieve greatness and together we can create a future where every woman's story is celebrated and every woman's voice is heard. NOW,THEREFORE, BE IT RESOLVED, that we, the Lake Oswego City Council, proclaim March, 2024 as Women's History Month in the City of Lake Oswego. We encourage all residents to unite in paying tribute to the legacy of women from diverse, racial, social and ethnic backgrounds who have made contributions to the economic, cultural and social fabric of our society. Joseph M. Buck, Mayor March 5, 2024 4.2 s� 1,04 Proclamation .„,_ GREGG Disability Awareness Month WHEREAS, the City of Lake Oswego designates March as Disability Awareness Month. It provides an opportunity for us to recognize and celebrate the unique talents, contributions, and experiences of individuals with disabilities; and WHEREAS, this year's theme is, "A World of Opportunities,"— highlighting our commitment to celebrating people and working together to remove obstacles, thus creating a world where everyone can do well and succeed; and WHEREAS, by fostering a culture of inclusivity and accessibility, we can build a community that is dedicated to removing barriers and creating pathways for individuals with disabilities to thrive and reach their full potential; and WHEREAS, it is imperative that we continue to advocate for equal rights, access to education, employment opportunities, and full participation in all aspects of society for individuals with disabilities; NOW, THEREFORE, BE IT RESOLVED, that we, the Lake Oswego City Council, proclaim March, 2024 as Disability Awareness Month in the City of Lake Oswego. Let us seize this month to deepen our understanding, extend our support, and reaffirm our dedication to fostering a world where every individual has the chance to thrive. Joseph M. Buck, Mayor March 5, 2024 6.1 O F �s� COUNCIL REPORT CIA2) Subject: Approval of City Council Meeting Minutes Meeting Date: March 5, 2024 Staff Member: Kari Linder, City Recorder Report Date: February 26, 2024 Department: City Manager's Office Action Required Advisory Board/Commission Recommendation ❑X Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑ Resolution ❑X Not Applicable ❑ Information Only Comments: ❑ Council Direction ❑X Consent Agenda Staff Recommendation: Approve minutes as written. Recommended Language for Motion: Move to approve minutes as written. Project/ Issue Relates To: NA Issue before Council (Highlight Policy Question): ❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑X Not Applicable ATTACHMENTS 1. January 11, 2024, Draft Special Meeting Minutes 2. January 16, 2024, Draft Regular Meeting Minutes 3. January 30, 2024, Draft Special Meeting Minutes (Retreat) 4. January 30, 2024, Draft Special Meeting Minutes Respect. Excel'ence. Trust. Service, 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 CITY COUNCIL SPECIAL MEETING ? MINUTES January 11, 2024 aRrr�o� Mayor Buck called the special City Council meeting to order at 6:03 p.m. on Thursday, January 11, 2024. The meeting was held in-person at the Adult Community Center at 505 G Avenue. Present: Mayor Buck, Councilors Afghan, Wendland, Verdick, Mboup, Rapf, and Corrigan Staff Present: Martha Bennett, City Manager; Kari Linder, City Recorder; Madison Thesing, Assistant to the City Manager; Ivan Anderholm, Parks Director; Paul Espe, Melissa Kelly, Library Director; Megan Phelan, Assistant City Manager; Erica Rooney, City Engineer; Jessica Numanoglu, Community Development Director; Kim Vermillion, Administrative Assistant; Maria Bigelow, Adult Community Center Manager; Amanda Watson, Sustainability Program Manager; Guilian del Rio, Equity Program Manager; Shauna Calhoun, Budget Accountant; Paul Espe, Associate Planner; Quin Brunner, Management Analyst; Johanna Hastay, Planning Manager; Kris Artman, Assistant Fire Chief; Will Farley, Senior Associate Engineer; Others Present: Various members from the City's Boards and Commissions were represented 1. WELCOME AND INTRODUCTIONS Mayor Buck welcomed participants to the annual Boards and Commissions Summit. The Council had just learned the results of the recent Community Survey, and the City received high marks for overall leadership and trust in government. Those results were the direct result of the City's highly competent Staff and their responsive attitude towards community concerns. Not every community had achieved such high results, so it was a very special thing for Lake Oswego. It was also worth noting that all the areas the City Council, Boards, and Commissions had focused on showed the highest improvements since the 2021 survey, including quality of public safety; policing and behavior and mental health intersections; responsiveness to climate change; creating a welcoming and equitable community; and the effectiveness of the City's communication.Tonight continued the City's work, looking to areas for future improvement where the City could capitalize on its strength and create actionable policy to address areas of concern. A large reason for Lake Oswego's effectiveness as a community and local government was the way everyone worked together. The diverse group of people gathered tonight had worked well together through complex City Council Special Meeting Minutes Page 1 of 4 January 11, 2024 issues while respecting differences of opinions and respectfully interacting with members of the public in stressful situations. City Manager Bennett thanked the members of Boards and Commissions for attending the meeting and for the work they did on behalf of the community. Those present reflected the values of the community, and all engaged productively with each other and Staff. The Council relied on Boards and Commissions for the work that they did. In the past, the City had provided members with a list of suggested topics for discussion, but this year the City wanted members to discuss what they perceived without prompting from Staff. In 2024, many Boards and Commission members were asked to serve not only on their own group, but also represent their Board or Commission on a special taskforce and worked to inform large city priorities and projects such as the Housing Production Taskforce, Parks Plan 2040, the Community Advisory Board, emergency preparedness, library visioning, and the Urban and Community Forestry Plan. Members had been sent a work sheet in advance of tonight's meeting and had been asked to think in advance about four areas: community strengths, challenges, opportunities, and obstacles. Each question would be discussed by each table for 15 minutes and then finally determine the top issue discussed at their table. The results of tonight's meeting would feed into the Council's goal-setting process which would take place during the Council's goal-setting retreat on January 20. After the Council set its goals, Staff would send the goals to Board and Commission members to keep them informed. Councilors would participate in the table discussions, but Staff would not participate unless information was needed. 2. BOARDS AND COMMISSIONS ROUNDTABLES Boards and Commissions members met concurrently in their assigned roundtable groups for 30-minute breakout sessions to discuss the following: • Community Strengths • Community Challenges • City Opportunities • City Obstacles 3. GROUP DEBRIEF City Manager Bennett thanked everyone for their participation and asked elected officials to identify the highlights of the conversations. Councilor Verdick stated her group had discussed affordable housing and the need to have affordable housing, especially for those who lived and worked in Lake Oswego. The table asked how the City could keep making Lake Oswego equitable for everyone and discussed affordable housing in terms of English as a second language and ensuring the City maintain conversations around diversity, and how to be a welcoming place for everyone and achieve the needs of everyone in the city. The table also discussed emergency preparedness and expressed they did not want the City to drop the issue. City Council Special Meeting Minutes Page 2 of 4 January 11, 2024 Russ O'Connor stated his table discussed diversity and multicultural, multigenerational opportunities in housing, and noted that those opportunities could be limited. The City should make affordable housing its long-term goal and take advantage of intermittent opportunities. The soon-to-be-built Habitat for Humanity was a great step for the community. Councilor Rapf said his table determined Lake Oswego's strengths were safety, quality of life, natural areas, and good community. People loved living in Lake Oswego, which was no surprise. For community challenges, the table circled around the affordability issue and added specificity by identifying maintenance of affordability for those who already lived in the city. How could the City ensure those people could continue to live in Lake Oswego and were not priced out of their homes by high property taxes. In city opportunities, the group suggested working with developers to incentivize the preservation of historic structures, neighborhoods, trees, wildlife, and the atmosphere. For obstacles, the group felt what really impeded the City's ability in many projects was the outdated perception of Lake Oswego by external groups that Lake Oswego was not diverse; that every resident was white and rich. Lake Oswego was an amazing place and sometimes more diverse than Portland from a percentage perspective. How could the City change that narrative and promote the great things and great people in Lake Oswego? The group also discussed tolling, which they were against. Will Farley stated their table agreed the safety and quality of life Lake Oswego gave to residents through its built environment, natural beauty, and its government, was a wonderful strength in the city. As for the challenges, much like other groups, it was discussed that the affordable housing options and the diversity was a challenge in the city. The group discussed how it was possible to integrate that diversity in the community. For opportunities, the group decided that identifying and fostering partnerships, whether it be with neighborhood associations, or the Parks Department, would protect the city's livability by getting everyone involved. The biggest obstacles identified were the availability of funding and state-mandated regulations. Councilor Mboup said his table found that Lake Oswego's strength was not diversity but community involvement; it was the city where everyone was involved. The challenge the city faced was in its infrastructure; everyone knew there was a problem. Lake Oswego was a city with the infrastructure of a village. The City had the opportunity to make Lake Oswego a 15-minute community so that residents could get to anywhere in the city without using a car, which would build a community for all. The current Council would not raise taxes, as some people were afraid they might, but the City had to prioritize limited resources. If projects were not on the Transportation System Plan (TSP), they could not be undertaken. Councilor Wendland stated his table had identified Lake Oswego's community engagement as a strength, which was demonstrated that evening. Each table had members from different groups, yet many had identified the same thoughts, which meant all were on the same page. The community was engaged and, for the most part, highly educated and well informed. The group had also identified affordable housing as an obstacle, but used the term, "attainable housing," to describe the challenge. Attainable housing shifted the conversation to seniors who may want a smaller home or someone who was new to the community and did not have a great deal of money. The change in vocabulary was a change in mindset. The table talked about diversity and the perceived lack of diversity in Lake Oswego. But the city had diversity, not only in ethnicity, but also in economics and education, which was one of Lake Oswego's advantages. The group also identified affordable/attainable housing as an opportunity. A theme running through all its City Council Special Meeting Minutes Page 3 of 4 January 11, 2024 conversations was community building, taking advantage of the opportunity to get neighbors to talk to neighbors, and people to talk to people. Obstacles identified were land, money, and code. Councilor Afghan summarized his table's conversation, stating Lake Oswego was a beautiful city and a livable city, which was made possible by passionate, caring residents, capable city staff, decisive City Manager, and a City Council that had worked hard to make this vision; it was also made possibly by expensive homes around the lake that paid the income taxes spent on parks and recreational areas. That was a double-edged sword. The table agreed the City had to maintain and improve what it had and asked each other how that could be accomplished. There was a perception of exclusivity and bubble in Lake Oswego, and that perception was a reality for many people outside Lake Oswego. The City may be able to change that perception through diversity, equity, and inclusion. Perhaps housing for all or public transportation could change some of those perceptions, as well. Mayor Buck stated his table had identified being an engaged community as a strength and the challenge. Most of the community had the same shared interests, such as safety, welcoming, and accessibility, but sometimes people disagreed on how to get there, which was the source of many conversations for the Boards and Commissions, as well as Council. All agreed on the end goals, which was great, but not on how the city should get there. People differed on what they thought the outcome of different actions would be. The table also saw an opportunity to leverage Lake Oswego's great strengths as an integrated community with strong partnerships, and that was how it could address the city's biggest obstacle: housing affordability, which trickled down into all sorts of other aspects in the community from availability of workforce to young children coming into the school district. City Manager Bennett thanked everyone for coming. The conversations would be captured, packaged up, and sent to the Council as part of Councilor's goal-setting packages. She thanked the City Staff who organized the event and prompted Boards and Commission members who took part to provide feedback about the event to Staff. Councilor Rapf thanked City Manager Bennett. Councilors knew what other cities did regarding public comment and public involvement, and no other City Manager went this deep into community involvement and cared about it this much. 4. ADJOURNMENT Mayor Buck adjourned the special City Council Meeting Boards and Commissions Summit at 7:38 p.m. Respectfully submitted, Kari Linder, City Recorder Approved by the City Council on {insert approval date} Joseph M. Buck, Mayor City Council Special Meeting Minutes Page 4 of 4 January 11, 2024 ATTACHMENT 2 CITY COUNCIL REGULAR MEETING ? MINUTES January 16, 2024 aRrr�o� 1. CALL TO ORDER Mayor Buck called the regular City Council meeting to order at 3:05 p.m. on Tuesday, January 16, 2024. The meeting was held virtually via video conferencing. 2. ROLL CALL Present: Mayor Buck, Councilors Wendland, Verdick, Mboup, Rapf, Corrigan, and Afghan Staff Present: Martha Bennett, City Manager; Ellen Osoinach, City Attorney; Kari Linder, City Recorder; George Burke, Police Chief; Kris Artman, Assistant Fire Chief, Jessica Numanoglu, Community Development Director; Megan Phelan, Assistant City Manager; Madison Thesing, Assistant to the City Manager; Erica Rooney, City Engineer I Public Works Director, Eddie VanBuren, Deputy Public Works Director; Jeff Munro, Parks Deputy Director; Katy Kerklaan, Citizen Information Specialist Mayor Buck recognized the current weather emergency and noted the Agenda had been modified to pass the resolution extending the state of emergency, hear an update on the weather event, and adopt the planned Consent Agenda. The storm was unlike others the city had seen, and the event was ongoing. One Lake Oswego resident had lost his life, and others had been displaced or suffered property damage. The Mayor extended his thanks to City employees, who had kept the roads open for emergency access and the water and sanitary sewer running, as well as the PGE employees who had worked hard in difficult conditions. There would be opportunities to debrief and improve from the incident, such as determining how to improve emergency coordination with the local school district and ensure the City had ways to access and serve its most vulnerable residents. Recently, the City had been focusing on local neighborhoods, and events like this made it clear why that work was important and needed to grow so that the City could ensure localized support to those in need. The Hunger Fights Organization had been in close contact with all the local families it served, making housing calls to the homebound and even moving some people to alternate shelters. City Council Regular Meeting Minutes Page 1 of 5 January 16, 2024 There were many unsung heroes coming out of the event. The City appreciated all of those who were hunkered down, uncomfortable, and going without many day-to-day comforts, giving help to one another when they themselves had been without. 3. COUNCIL BUSINESS 3.1 Resolution 24-08, A Resolution of the City Council of the City of Lake Oswego Ratifying and Confirming a Declaration of State of Emergency Relating to the Impacts of Severe Winter Weather. City Manager Martha Bennett stated the City was reluctant to extend the resolution, but the City had expended significant City resources on the event. If the event, after it concluded, did qualify for FEMA reimbursement, the City should ensure all the expenditures from the beginning of the storm to the end were qualified expenses, which was why Staff asked Council to extend the Resolution. Councilor Rapf moved to adopt Resolution 24-08. Councilor Verdick seconded the motion. A voice vote was held, and the motion passed,with Mayor Buck and Councilors Wendland, Verdick, Mboup, Rapf, Corrigan, and Afghan voting `aye,' (7-0). 4. PRESENTATION 4.1 Impacts of Severe Winter Weather Information Update. Eddie VanBuren, Deputy Public Works Director, presented the Council report via PowerPoint, and reviewed the initial forecast, event timeline, priorities, and how priorities shifted throughout the event. The presentation included photographs documenting the severe weather event and damage, as well as a summary of the new forecast, recovery, and next steps. Director Van Buren thanked the leaders of the A and B Shift Operations Chiefs and their crews, the Staff who answered calls, the communications team, Parks Maintenance Staff, PGE, and arborist companies. Jeff Munro, Parks Deputy Director, stated the Department's top priorities had been employee safety and keeping people out of the parks. The Department was in the process of evaluating park properties and trees and securing contractors in conjunction with Public Works. He provided an update on conditions in city parks and reviewed via PowerPoint photographs documenting damage to trees and property. George Burke, Police Chief, recognized the work done by partners across the city, especially Public Works, and highlighted the work done by the Lake Oswego Communications Center (LOCOM). On average, LOCOM took 200 calls per day. That Saturday, there had been 135 calls; 99 percent were answered by live Staff within 20 seconds. Communications were put out through Everbridge, and the Department would continue to learn how to use that in the best way it could. The Department had performed many welfare checks during the storm. There were trees down, damage to homes, and safety concerns in some neighborhoods. The Department was preparing for the next stage, and working with partners such as the School District, staying in constant communication and giving updates on any roadways so the District could make the best decision moving forward about school closures. City Council Regular Meeting Minutes Page 2 of 5 January 16, 2024 The Department was well staffed this evening. The majority of Command Staff were present, and most were planning to stay in the city overnight to ensure someone was available to take calls for service in case other Staff were not able to make it to work. Chief Burke provided an update for Kris Artman, Assistant Fire Chief, who was unable to attend the meeting. The Fire Department continued to work through some issues, such as being on generator power, and were responding to and triaging calls, prioritizing lifesaving efforts and public safety issues. Jessica Numanoglu, Community Development Director, expressed appreciation for the work of the Police, Fire Department, and Public Works. Behind the scenes, the Community Development Department had worked with Building Official Brian Don, and or planning, had not been out in the field, echoed commendation for police and fire staff, public works, working behind the scenes with building official Brian Dawn and Planning Manager Hastie to prepare for the recovery phase. When City Hall reopened, Staff expected a large number of calls and counter visits for people who needed permits for tree removal and building repair. Dedicated Staff in the Building Department would be available to address urgent or emergency calls or counter visits related to repairs. While the counter normally closed at noon, Saff would be available all day to ensure they could assist those customers. There would also be dedicated Staff in the planning Department to address emergency calls and visits regarding tree removal. No permit was required for residents to clean up a tree that had fallen to the ground. In the case of a tree that necessitated an emergency permit, such as a tree hanging over a house, soil heaving, or a tree that would fall imminently, Staff would advise residents to have the tree removed while documenting the emergency with photographs. Residents should do what needed to be done to remain safe and remove the tree. The Code did require a retroactive emergency tree permit, which was free, and required a simple application form and the documentation photograms. The application process could all be done via email at the City's dedicated email address: treeslakeosweqo.city. Residents should call to speak with Staff regarding trees that were storm damaged but not necessarily a hazard. The situation could potentially qualify for a variety of permit types, and Staff could walk residents through the process and make it as easy as possible. Those who needed urgent or emergency structural or plumbing permits could have the work started and then apply for permitting. Staff believed the Building Code required the permit application to be submitted within 3 to 5 days, depending on the type of work being done. The City urged residents to complete necessary repairs and call the Building Department so Staff could walk them through the permitting process. Staff addressed clarifying questions from Councilors as noted: • Katy Kerklaan, Citizen Information Specialist, stated she would coordinate with the Planning Department to provide information on tree permitting on the City's website, along with information regarding debris and cleanup efforts. The City had provided information on the website and all its information channels and had been actively using social media channels and the winter weather alerts page to post information related to the storm. While some residents had no internet available, the best way to get the latest information to residents was still via the website and social media channels. • Erica Rooney, City Engineer I Public Works Director, clarified there were two feeds at the river intake pump in Gladstone and two feeds to the Water Treatment Plant in West Linn. She understood that early in the event, Gladstone went down to one feed but there was no change City Council Regular Meeting Minutes Page 3 of 5 January 16, 2024 or affect to operations and the feed came back on. The Water Treatment Plant had been spared any issues at all. o During preplanning in anticipation of the whether event and in cooperation with its partners at Tigard, the City had preloaded its reservoirs more than it usually would at this time of year. The preloading came in useful because when power was lost at the pump stations, as was usual, there was a delay while generators were brought in. Preloading the reservoirs meant there was more than enough water and pressure to keep everyone with water and no issues were experienced at all. o The Water Treatment Plant system had been operating at full tilt. As mentioned in Mr. Van Buren's presentation, the night crew had gone to the pump stations to refuel the generators and check on them. A few generators failed and had to be changed out. Mayor Buck and Councilors thanked Staff for the presentation and for their hard work during the extreme weather. Councilors discussed the need to address Tree Code changes, undergrounding powerlines, and emergency management preparation during the Council's upcoming goal setting. It was important to continue to prepare for unpredictable weather due to climate change. Mayor Buck thanked all for their response as well as their work thinking ahead to the next days. City Manager Bennett commented that Mr. VanBuren had instituted an early November practice session, which helped the Departments prepare for winter. There would be an after action/hot wash and Councilors should communicate any topics they would like to consider. Staff would think about how the City could implement a contingency plan for a place for residents to get warm or plug in devices; there was concern from the community the City was not prepared for that. The City appreciated the community's patience. While Staff tried to make decisions in advance, the weather had been unpredictable. Staff would not decide about operations tomorrow until early in the morning hours, and the decision would be made based on the safety of the public and City employees. 5. PUBLIC COMMENT No Public Comment was provided. 6. CONSENT AGENDA 6.1 WO 273, Award a Public Improvement Contract for the Construction of Intersection Improvements at Jean Road and Pilkington Road. Motion: Move to authorize the City Manager to sign a contract with Knife River in the amount of$1,912,256. 6.2 2023 Council Goals Fourth Quarter Update. Motion: Move to accept the fourth quarter goals report. 6.3 Resolution 24-02, A Resolution of the City Council of the City of Lake Oswego Authorizing an Intergovernmental Agreement with the Riverdale Rural Fire Protection District Providing for the Continuation of Fire and Emergency Medical Services for Fiscal Years 2024-25 through 2028-29. City Council Regular Meeting Minutes Page 4 of 5 January 16, 2024 Motion: Move to adopt Resolution 24-02. 6.4 Approval of Meeting Minutes. December 5, 2023, Draft Regular Meeting Minutes Motion: Move to approve the meeting minutes as written. END CONSENT Councilor Mboup moved to adopt the Consent Agenda. Councilor Verdick seconded the motion. A voice vote was held, and the motion passed, with Mayor Buck and Councilors Afghan, Wendland, Verdick, Mboup, Rapf, and Corrigan voting `aye', (7-0). 7. ITEMS REMOVED FROM CONSENT AGENDA No items were removed from the Consent Agenda. 8. INFORMATION FROM COUNCIL There was no information from Council. 9. REPORTS OF OFFICERS There were no reports of officers. 10. ADJOURNMENT Mayor Buck adjourned the City Council meeting at 4:12 p.m. Respectfully submitted, Kari Linder, City Recorder Approved by the City Council on {insert approval date}. Joseph M. Buck, Mayor City Council Regular Meeting Minutes Page 5 of 5 January 16, 2024 ATTACHMENT 3 CITY COUNCIL SPECIAL MEETING ? MINUTES January 30, 2024 Go� 1. CALL TO ORDER Mayor Buck called the City Council goal setting retreat to order at 12:33 p.m. on Tuesday, January 30, 2024. The meeting was held both virtually via video conferencing and in- person in the Council Chamber at City Hall, 380 A Avenue. 2. ROLL CALL Present: Mayor Buck, Councilors Wendland, Verdick, Mboup, Rapf, and Corrigan. Councilor Afghan was excused. Staff Present: Martha Bennett, City Manager; Ellen Osoinach, City Attorney; Kari Linder, City Recorder; Anthony Hooper, Deputy City Manager; Madison Thesing, Assistant to the City Manager; Weston Pay, IT Director; Shawn Cross, Finance Director; Erica Rooney, City Engineer I Public Works Director; Don Johnson, Fire Chief, George Burke, Police Chief; Melissa Kelly, Library Director; Jessica Numanoglu, Community Development Director; Kyra Haggart, PARKS Project Manager; Megan Phelan, Assistant City Manager 3. DISCUSSION OF COUNCIL POLICIES AND AGREEMENTS Mayor Buck noted the meeting was being recorded on Zoom. Community members and City Staff were present, and some community members were joining the meeting via Zoom. The video would be uploaded to the City's YouTube channel. City Manager Martha Bennett began by asking Councilors to reflect on City and Council accomplishments over the past year. Councilor responses were as follows: Mayor Buck: Helped to facilitate groundbreaking on the Habitat for Humanity project, and the wastewater project. Councilor Rapf: Rassekh Skate Park demonstrated collaborative work between the City Council and other parties. Councilor Corrigan: The City kept the Urban and Community Forest Plan on track. Councilor Wendland: LORAC groundbreaking, which was a 10-year project for the City and the School District. City Council Special Meeting Minutes Page 1 of 13 January 30, 2024 Councilor Verdick: The City's June Pride Day event, and improved communications about local governments. Councilor Mboup: North Anchor Project. City Manager Bennett noted that today's Council session would focus on discussing the goals and initiatives. In 2023, the Council pursued 20 initiatives and made substantial progress on 17. Over the past three years, the Council consistently achieved progress on 16 to 17 goals annually, so Councilors were asked to choose initiatives related to what they hoped to work on in the coming year. Via PowerPoint, City Manager Bennett reviewed meeting logistics, the City's mission and values, alignment of Council goals and values, the role of Council and Staff, and the Council's 2023 vision statement for a preferred future. Today, Councilors would discuss strategic goal areas that reflected where the City was headed in the next three to five years. The initiatives for each strategic goal were projects and/or policy choices that took between 12 and 24 months to complete. Staff described the voting tool, noting the tool was not so much a vote as a way to help Councilors organize their thoughts. Goals would not be adopted until they were brought before Council for final approval/adoption in a regular meeting. 4. DISCUSSION OF STRATEGIES GOALS AND INITIATIVES City Manager Bennett noted that in the past, Council had discussed suggested changes to almost all of the eight Strategic Goals, but this year changes were only suggested to three strategic goal areas. She continued the PowerPoint presentation, reviewing the strategic goals, proposed initiatives, and requested changes and addressed clarifying questions. Key comments, discussion points, and Council's vote in terms of level of support on the strategic goals and initiatives were as follows: Public Safety Strategic Goal — Ensure a safe, secure, and prepared community No suggested changes were proposed. Proposed Initiative: Continue implementation of the process to increase preparedness of Lake Oswego residents, especially seniors and people with disabilities, in the event of a disaster. (Slide 11) City Manager Bennett explained the initiative should not be combined with the Strategic Goal on combating climate change and strengthening the community's resilience because Public Safety was about emergency preparedness no matter the reason, while the climate change goal regarded work the City's needed to do to its own infrastructure. Councilors discussed the role of the 50+ Advisory Board be rebranded or expanded to involve a wider range of community members and provide a set forum for community partners to discuss emergency preparedness to help move forward the City's work. Councilor Wendland expressed concern that the work needed a home to sit in, but one at a more strategic level that involved all community partners. City Manager Bennett informed Council that the comments would be captured to inform the Staff creating the work plan on emergency preparedness. City Council Special Meeting Minutes Page 2 of 13 January 30, 2024 Councilor Rapf asked that the City keep in mind whether it was remaining nimble to the staffing needs of the Police and Fire Departments, though he was not sure it needed to be an initiative. City Manager Bennett explained the City did have that conversation during the budget process. The Council vote resulted in unanimous very high support. Strategic Goal — Support Business investment and job creation in Lake Oswego. City Manager Bennett noted the Council had a strategic goal around business investment and job creation for about five years, but this year, one Councilor had asked whether the goal was actionable by the City. Councilors agreed that recent news of two large companies indicating interest in moving to Lake Oswego was proof that initiatives undertaken by the Council on a strategic level and the work done by City Staff had a significant impact. City Manager Bennet read through the initiatives. Discussion of the initiatives was as follows: Initiative 1: Break ground on the North Anchor Redevelopment projects. The Council vote resulted in unanimous very high support. Initiative 2: Update the Lake Grove Urban Renewal Plan and begin work on a plan to use urban renewal to support the redevelopment of Foothills Councilor's votes varied from high to very high support. Initiative 3: Implement the initiatives in the 2022 Economic Development Strategy Councilor's votes varied from high to very high support. Initiative 4: Develop a funding strategy for a longer-term contract with the Chamber of Commerce to implement a portion of the 2022 Economic Development Strategy; evaluate the possibility of the business license fee as a funding option. This was a new Initiative. • Mayor Buck wanted the Council to discuss increasing the business license fee because the fee had not been evaluated for five decades and was out of step with neighboring communities. Additionally, payment of the fee was not enforced nor was the fee invested back into the business community. The business community, through the fee, could fund the Council's work on economic development. • There was concern that increasing the fee would be problematic for small businesses and hurt the City's ability to attract small businesses. However, if the fee were invested back into the business community, an increased fee would strengthen the City's Strategic Plan. • The Council and Staff discussed the City's the contract for the three-year pilot program with the Chamber. An increase in the business license fee could serve as a funding mechanism to extend the program by the end of 2025. • Councilors agreed they wanted a funding strategy for the Chamber to be part of the overall economic development strategy and not a standalone initiative. Councilor's votes varied from high to very high support. Initiative 5: Create a long-term programming strategy for lodging tax dollars; develop an active and positive promotion strategy for Lake Oswego Businesses. This was a new Initiative. • City Manager Bennett did not believe the Council's authority over lodging tax dollars could be delegated to another body. The Council was the body responsible for compliance with state City Council Special Meeting Minutes Page 3 of 13 January 30, 2024 law. The funds were programmed and had not recovered from the pandemic. However, there seemed to be an assumption that the City was sitting on a large sum of unallocated lodging tax dollars, which was not the case. She suggested this goal be addressed as part of the goal on fiscal stability and the Councilors agreed. • Mayor Buck said the Initiative did not seem necessary this year, but having some strategy around those dollars was something to keep in mind as the city added another hotel and the hotel business continued to strengthen. Councilor's votes varied from very low to medium support. Initiative 6: Discuss whether and how to allow new and emerging home-based sharing economy businesses (such as Swimply, Peerspace, Sniff Spot, etc.). This was a new Initiative. • City Manager Bennett noted the City had received complaints about Swimply, a service that allowed owners of private pools to rent the pools out through an online market. The issue involved whether this type of business went against the residential character of neighborhoods. The City's existing Home Occupation regulations addressed impacts to neighborhoods in terms of parking and noise. The standard was subjective, so the City did the best it could to permit businesses, but the regulations were designed for residents who wanted to permit businesses such as a home-based office or hair salon. • Councilor Rapf believed the market should be allowed to decide whether these home-based sharing economy businesses would be appropriate for Lake Oswego. • Community Development Director, Jessica Numanoglu explained that the City had put a moratorium of sorts on home-based sharing economy businesses because it was difficult to determine in a clear and objective way if a business altered the residential character of the neighborhood. In the past, the City had approved those types of licenses with conditions placed on the number of events, parking limitations, and steps to address impacts, but Staff had to make those limitations up and determine in each case what would impact residential character, which some found unfair because it was not in the City's Code. • City Manager Bennett added that despite the moratorium, there were still businesses operating. Unless the City received a complaint, the City was not proactively enforcing anything. • Staff briefly outlined some of the restrictions included in the City's Home Occupation Standards and noted that the standard people cared about was not altering a neighborhood's residential character. They described how the impacts of traditional home-based businesses differed from the impacts of non-traditional home-based businesses. The sharing economy businesses, many of which involved using space for events, had been the most problematic. However, Staff recommended the Council look at all of the Home Occupation Standards because the standards were subjective. • Director Numanoglu confirmed that around ten business licenses had been issued for sharing economy businesses over the past year, but the City did not know how many were operating without a license. The number of businesses could increase, which was why Staff brought the issue forward. • City Manager Bennett said Staff planned a study session for the Council on code enforcement. The City's emphasis was on code compliance, but that did not always work. She supported the concern of the Development Department on the issue, because at least in one case, significant Staff time went into trying to resolve an active neighborhood dispute. Councilor's votes varied from low to medium support. City Council Special Meeting Minutes Page 4 of 13 January 30, 2024 Strategic Goal — Foster a welcoming and inclusive community where all people have the opportunity to thrive and have equitable access to City services. Initiative: Continue efforts related to DEI, including prioritize equity in the delivery of City services: formalize a translation and interpretation policy; explore a partnership with Lake Oswego School District to host an annual event welcoming new residents to the city; and provide information on how to engage and ways to access services and programs. • Council discussion revolved around whether the item should remain a goal or if inclusion was already institutionalized, and if the goal was actionable. Mayor Buck stated the DEI goal intersected with all the City's work and needed to continue as a goal because it was important for the public to see it was a strategic goal fostered in day-to-day work. • City Manager Bennett reminded Councilors the Diversity, Equity, and Inclusion Advisory Board had proposed four bodies of work: how to include an equity lens in discussions about code enforcement and compliance; translation; welcoming new residents; and information for the public about how to engage with the City. Work planning would involve those four programmatic areas unless the Council proposed changes. The Council's vote resulted in unanimous very high support. Council took a break from 1:36 p.m. — 1:44 p.m. Strategic Goal — Combat climate change and strengthen the community's resilience to climate impacts. City Manager Bennett noted the goal had been in place for some time; one Councilor suggested dropping the first half of the goal since efforts to combat greenhouse gas emissions would be done on the federal and state level and the Council's focus should be on community resilience. Councilors discussed the purpose of the goal and agreed the goal should remain as is with the understanding that efforts to combat climate change took place at higher levels. The initiatives under this goal were reviewed and discussed as follows: Initiative 1: Integrate climate action and resilience strategies into City projects, such as capital improvement planning, housing policy, and City facilities and fleet decisions. • City Manager Bennett believed this Initiative would require Council leadership because there were dollars in play, particularly around Capital Improvement Planning (CIP). Often, determining appropriate investments that were climate friendly and climate resilient was not always obvious. Sometimes, the areas where the City had money available and the projects needed to become more climate resilient did not line up. For example, there were tens of millions of dollars in stormwater infrastructure missing in the community because of the way it developed over time. If the City wanted to build for climate resilience,that would likely involve more stormwater infrastructure than it conceived. • On City facilities and fleet decisions, Staff needed direction from Council to incorporate climate and sustainability; the City did not have a building or fleet policy right now but was in the process of developing one. The Council had already spent time on this type of decision in a variety of ways. During the wastewater plan conversation, it discussed the tradeoff between sustainability initiatives and cost. • Councilors discussed whether the focus of the Initiative needed to be more specific. There was debate about whether this goal should be a City Council goal or Staff goal. While the Council decided which goals to fund in the budget, it was up to Staff to implement the goals. Several Councilors suggested the Initiative needed to be included as a City Council because City Council Special Meeting Minutes Page 5 of 13 January 30, 2024 if it were not stated, sustainability and resilience would not be a part of budget discussions and facility and fleet decisions. • City Manager Bennett understood some Councilors felt the policy should be baked into the City's DNA, but it was not. City Staff focused on service delivery outcomes and stretching every dollar; this Initiative added another and different priority. She suggested that Staff include more specific suggestions in their work plan proposals. • Councilors agreed with Staff's suggestion that the Initiative be modified to reflect Council discussion. The Council's vote resulted in unanimous very high support. Initiative 2: Engage and educate residents and businesses on strategies to increase clean energy use and energy efficiency decisions. • Councilors questioned why this was listed as City Council goal since the City had Staff dedicated to community engagement. All agreed that the Council should spend time on developing and adopting a strategy to increase clean energy use rather than educating residents. City Manager Bennett agreed to modify the Initiative to reflect Council discussion. The Council's vote resulted unanimous very high support. Initiative 3: Adopt an updated Urban and Community Forest Plan. Begin implementation of any non-regulatory elements in the plan. Start the process for targeted amendments to the Tree Code after adoption of the Plan. The Council's vote resulted unanimous very high support. Initiative 4: Lead a process to accelerate the transition from gas powered lawn equipment for residents and private landscaping businesses. • Councilor discussion focused on whether the Initiative was needed, whether any action to mandate purchase of electric equipment could violate the City's own goals for equity and inclusion and considered feedback from some members of the community who favored restrictions. • City Manager Bennett proposed Lake Oswego put aside the Initiative until it had observed how the issue had played out in Portland. Leaving aside all other issues, Portland's market share in the industry was larger than Lake Oswego. The issue would take up a lot of Council time; there were many people who felt passionately about the issue, and the Council would have to carve out the time to hear them. Councilor's votes varied from very low to very high support. Initiative 5: Adopt and implement an EV charging strategy. • City Manager Bennett commented it was difficult to determine the role of the private sector versus the public market. As the market transitioned from one type of technology to another, the public sector often had to step in to accelerate private sector investment. This was a complicated issue, but not particularly controversial. • Councilor Wendland suggested the City let the market decide and suggested most new construction would be built EV ready. City Manager Bennett said the limitation on EV charging would be tied to what was available in the grid. Councilor's votes varied from very low to very high support. City Council Special Meeting Minutes Page 6 of 13 January 30, 2024 Initiative 6: Update the development code to require Electric Vehicle Charging in new multi-family construction. City Manager Bennett commented the Climate Friendly and Equitable Communities (CFEC) rulemaking required multifamily construction to be EV ready; it did not require the developer to install the chargers. Initiative 6 was not part of Initiative 5 because it was very specific to multifamily, and she did not believe the City's EV charging strategy would contemplate anything more for multifamily than the CFEC already contemplated. Councilor's votes varied from very low to very high support. Strategic Goal — Strengthen public trust in the city through continuous improvement, outstanding customer service, infrastructure investments, and fiscal stewardship City Manager Bennett noted a change had been made per Council direction in 2023 to focus the goal on public trust. She asked the Council to discuss Initiatives 2 and 3 and how they worked together. Initiative 1: Collaborate with the City of Portland to make a financially and environmentally responsible long-term investment in a wastewater treatment plant The Council's vote resulted in very high support. Initiative 2: Guide implementation of the Library Strategic Plan and evaluate opportunities to improve access to Library service. • The Council agreed Library Staff had shown ingenuity and creativity and developed many opportunities on their own with existing resources. Financial support was limited until there was a strategic plan put together, but the City would try to find money for small projects. Long term, the Council should be explicit it did not envision more than one library in the City. The City should seek ways to enable library access for all residents without building an additional facility. One suggestion was to offer a shuttle service. • City Manager Bennett responded that the Adult Community Center (ACC) did run a van system that included a stop at the library, but that service was not available to students or young people. The Chamber of Commerce had a goal to look at a community circulator service, and a circulator service was a part of the City's advocacy with TriMet as that agency did its service enhancement plan. In addition, the library was looking at a book mobile to enable service delivery all over the city, not just the west side. Councilor's votes varied from very low to very high support. Initiative 3: Develop a strategy for an all-ages and all-activities community center on the west side of town that would include event and meeting spaces, public services, and may include library services. Collaborate with the Lake Oswego School District and other stakeholders as part of the project. • Councilors agreed a long-term strategy was needed for community engagement work in an accessible location, but there were funding limitations. Building a comprehensive community facility might be an area to leverage a partnership or use an urban renewal tool. Councilor's votes varied from low to very high support. Initiative 4: Conduct a longer-term strategic review of the City's finances, including revenues, expenditures, and capital funding. City Council Special Meeting Minutes Page 7 of 13 January 30, 2024 • City Manager Bennett reminded the Councilors they had postponed this from last year so it would be done during an off-cycle year rather than during a budget year. • Councilors Wendland and Rapf felt the Initiative was important to give Councilors a good idea of what the financial picture was so the Council could make more informed decisions. • City Manager Bennett noted she made a commitment to the Budget Committee that they would undertake the work in an off year and look at revenue and expenditures to determine trends and vulnerabilities. She did not believe it would happen without a Council goal. Further, understanding long-term trends would inform Council discussion on follow-up items about financing and the Public Employees Retirement System (PERS). Councilor's votes varied from low to very high support. Initiative 5: Begin a needs assessment and community engagement process to rebuild the South Shore Fire Station. • City Manager Bennett noted the station's living quarters were not earthquake resilient, but the equipment bays were. In addition, the recent community survey indicated there was public support and interest in making sure the station was resilient. • Councilor Verdick shared that during a recent tour of the station, she was appalled by the bathrooms. The issues impacted equity and safety and went beyond whether the station was seismically sound. She did not think it could be put off much longer. Councilor's votes varied from high to very high support. Initiative 6: Work to improve the perception of Lake Oswego in the state and region. Similarly: Develop a citywide branding and communications plan to strengthen both the City and the Community's image. • Council discussion revolved around whether those outside the city had a negative perception of Lake Oswego and whether Staff time should be spent researching the issue. Two large companies had recently indicated interest in moving to the city, which meant those companies had looked deeply into the city's culture. If the Initiative involved organizational rebranding, that should happen from the top down rather than department-by-department. • City Manager Bennett clarified the Parks and Recreation Department had contracted with a consultant to undertake a rebranding exercise, which suggested there could be an opportunity now for the City to do the same. Councilor's votes varied from low to very high support. Strategic Goal — Invest in Lake Oswego's high-quality parks, natural areas, and recreational amenities. Initiative 1: Guide delivery of the Lake Oswego Recreational and Aquatic Center (LORAC) and Golf Course and oversee the launch of operations of these facilities. • Councilors questioned whether guiding the LORAC was a necessary goal since the County's process for the LORAC was already underway and there was nothing more for the Council to do. The LORAC would still be built if Councilors voted very low support for the goal and Councilors did not want too many goals. • City Manager Bennett encouraged the goal since the facility would cost $40 million and increase the Operating Department. The goal should not take a lot of Councilor's time. However, the Council would not look good if something went wrong and the project had not been identified as a goal. City Council Special Meeting Minutes Page 8 of 13 January 30, 2024 The Council's vote resulted in unanimous very high support. Initiative 2: Develop a funding strategy for Rassekh Park Phases 2 and 3. Councilor's votes varied from medium to very high support. Initiative 3: Adopt Parks Plan 2040. The Council vote resulted in very high support. Initiative 4: Update/Adopt/Implement the Luscher Area Master Plan. • Kyra Haggart, PARKS Project Manager, reviewed City work with Clackamas County regarding Luscher Park over the past year. The County had adopted amendments to its Development Code so the City of Lake Oswego could now submit a land use application that would amend the Comprehensive Plan. Preparation of that major application represented about one year's worth of work by City Staff. Following that submittal, the County would then adopt the Luscher Area Master Plan as a County Park Master Plan Document, allowing the City to implement the uses in the Master Plan. • The City had about $2 million in funding from the Metro Local Share program for use on capital investment or design for trails projects as part of the program. City Staff had submitted Luscher access and parking projects for potential funding; both projects ranked highly among the seven projects the community were asked to help prioritize. • The projects were permissible, but the City had to go through the land use application process before it could spend the dollars on capital investments. The land use application process included a Comprehensive Plan Amendment, Historical Overlay Modification, and a development permit. • If Council chose this Initiative, Staff would need support during the community engagement process because part of the development application work involved ensuring that Lake Oswego residents as well as residents in Stafford Hamlet were comfortable with the work proposed. • City Manager Bennett clarified Lake Oswego had $2.2 million from Metro in the Local Share and the funding was provided on a reimbursement basis so the City had to have cash to complete the projects. There were restrictions in the Metro Bond that applied to how Local Share dollars could be spent. For example, on the Willamette River Greenway Project, there was a restriction in the Metro Bond that said Lake Oswego could not spend their dollars on property the City condemned. Since the City had condemned the last two easements, Local Share dollars would only partially fund that project if the Council picked it. As the next step, Staff would go to the Parks Board and then to Council to identify projects, parts of which had been preapproved by Metro. • A funding strategy would be necessary to complete the projects, which Staff was working on. Some of the projects were included on the list for Parks Plan 2040, and the projects put forward for Metro Local Share funding were projects with community support. Rassekh Phases 2 and 3 were not eligible for Metro dollars, which was why those were listed as a separate initiative. The top three projects were parking at Luscher and West Waluga and the West Waluga boardwalk. • Council discussion focused on equally prioritizing projects in Rassekh and partially funded Local Share projects. • City Manager Bennett suggested the Initiative be modified so Councilors would vote on prioritizing and developing/adopting a funding strategy for partially funded parks projects (e.g., Willamette River Greenway, Rassekh, West Waluga Trail). City Council Special Meeting Minutes Page 9 of 13 January 30, 2024 Councilor's votes varied from very low to very high support. Strategic Goal — Improve Transportation connections, mobility and safety for all travelers and all types of trips in Lake Oswego. Initiative 1: Continue construction of sidewalks and pathways, focusing on safe routes to schools. • City Manager Bennett noted some Councilors had suggested the work include connections to parks and shopping, and the Initiative would involve work for the Transportation Advisory Board (TAB). In the past, Council had been very clear the construction of sidewalks and pathways should be focused on safe routes to schools. • Councilors discussed whether the Initiative should continue to be focused on schools. The Safe Routes to Schools program was evergreen and the City had already raised the levy for construction costs, so the goal may not be necessary. However, the goal would maintain the City's strong partnership with the school district and there had been feedback in the community about connections to parks, which also considered children. • City Manager Bennett observed the Council's focus had shifted away from pavement quality to pedestrian facilities. The Street Fund was a limited resource, and the Council should articulate a focus during its goal setting process to express a policy preference. The City would address both pavement quality and pedestrian facilities, but the Staff built the budget based on Council's goals. • Councilors agreed the Initiative as worded helped to ensure the Budget Committee and others prioritized projects in the right way. The Council's vote resulted unanimous very high support. Initiative 2: Adopt a transportation framework plan for Stafford/McVey. • Mayor Buck commented that the City should do something with the plan because it cost $60,000 to $70,000 to develop. Councilor's votes varied from very low to medium support. Initiative 3: Undertake two pedestrian safety studies— McVey and Lake Grove —with actionable items in 2024. City Manager Bennett noted that a year from now, Staff would propose a goal around updating the Transportation System Plan (TSP), so as Councilors thought about this Initiative, they should consider whether they wanted to undertake area-specific studies separate from the overall TSP. Councilor's votes ranged from medium to very low support. Initiative 4: Adopt the "20 is Plenty" speed program for residential/local streets. • City Manager Bennett said the City had the authority to enact"20 is Plenty" under state law, but Councilors should consider the proliferation of signs on residential streets and the public's expectation that the City would issue more tickets. Councilor's votes varied from very low to very high support. Initiative: Increase investments in road rehabilitation for local, lower traffic streets. • City Manager Bennett stated that if the Council picked this Initiative, Staff would push a more global conversation. On a Staff level, arterials and major collectors were always prioritized for City Council Special Meeting Minutes Page 10 of 13 January 30, 2024 investments. Residents of streets that had not seen investment for 50 years may not think this was the best use of funds. Councilor's votes varied from very low to very high support. Strategic Goal — Conserve the community's character, sense of place, and quality of life by planning for change and growth. • City Manager Bennett noted the goal was worded when the City was dealing with House Bill 2001 and wished to ensure Middle Housing was incorporated in a way that was consistent with the community's feelings about residential neighborhoods. However, one Councilor had suggested the current challenge was about ensuring an adequate supply of housing. • Councilors and Staff discussed whether the goal should be changed to reflect current housing challenges or remain as worded to give the City flexibility in addressing policy needs. The goal included but was not limited to housing. Additionally, keeping the goal broad would make it easier for the Council to address long range planning issues. Councilors agreed the goal should remain as worded, though the body of work in the coming year would address housing specifically. Initiative 1: Continue work on key housing initiatives, the housing production strategy, guiding the HACC/Metro project on Boones Ferry Road, and support for other non-profit led housing projects. • City Manager Bennett noted that most of the work necessary to achieve this Initiative is mandated by State law. Councilor's votes varied from high to very high support. Initiative 2: Comprehensive review of the City's development codes and process to make process more efficient and predictable and less expensive. • City Manager Bennett asked the Council to delay this Initiative because Staff expected there would be more housing mandates made at the State level during the short session and Staff had limited capacity to work on long range planning while updating the Code. • Councilors agreed to delay the Initiative, though it was important. City Manager Bennett believed Staff also wished to undertake a comprehensive review given what it knew about the current process, it was just a question of when. Councilor's votes varied from very low to medium support. Proposed Work Plan Items: Address the need for shelters to be part of the City's emergency plans, including day- shelters. • City Manager Bennett said Staff planned to address this because during the last power outage, residents asked the City to open shelters and schools for warmth. There were many reasons the City was not able to do so, but Staff wished to determine what the work program would look like. Currently, if there was a major emergency the City looked to the Red Cross to provide shelter, but they would only open shelters if people were displaced. The City was not yet equipped to open an overnight shelter, but Staff could investigate that if Council wished. It would be easier to look at day shelters. Opening shelters was part of updating the City Council Special Meeting Minutes Page 11 of 13 January 30, 2024 City's Emergency Operations Plan, and Staff did not anticipate a great deal of Council time was necessary unless a new program was needed. Councilors agreed. Coordinate with the State to update laws around e-mobility, especially electric bikes, and electric mopeds. • City Manager Bennett noted Mayor Buck had been working on a statewide approach with Councilor Nguyen. Realistically, any approach needed to be statewide because the devices were regulated by the state, not the City. She did not feel it was an issue the Council needed to spend time on. Councilors agreed. Council took break from 3:36 p.m. to 3:50 p.m. 5. DEBRIEF AND WRAP UP City Manager Bennett went over the resulting priorities of the goals and initiatives. Council had identified 17 top Initiatives for 2024 goal setting as follows: preparedness, North Anchor, the four sub projects under DEI, a revised/revamped facilities and fleets policy, adopt a strategy to increase clean energy use; wastewater; LORAC; the Urban and Community Forestry Plan and Tree Codes; PARKS plan; Urban Renewal; economic development strategy; funding strategy for Rassekh Park; housing initiatives; develop a strategy for some kind of presence on the west side; and a Chamber of Commerce Funding Strategy. Councilors were asked to identify three or fewer of the remaining items to include in its 2024 goals. City Manager Bennett advised the Transportation Advisory Board would take the lead on adopting "20 is Plenty."There would be a community engagement process and Council would be the body to enact the program. Councilors agreed to include the adoption of"20 is Plenty" and the strategic financial review, and directed the Sustainability Advisory Board to continue to research and monitor any action Portland took to restrict gas-powered lawn equipment as well as their code and implementation measures, then bring the issue back to Council for consideration in 2025. City Manager Bennett said the results would be sent to departments or key Staff who would help develop work plans. The goals would be brought to Council for adoption before the work plans were brought back for review in the first quarter report. Some of the questions Councilors asked today about specific initiatives would be covered in the work plans, some of which would be very detailed and some of which would be high level because Staff needed to research the scope of the project first. Councilors complimented Staff on the goal setting process, which they thought went smoothy. The Boards and Commission input into the process was helpful, and it was also helpful to have the results of the community survey before goal setting. 6. ADJOURNMENT Mayor Buck adjourned the City Council special meeting at 4:16 p.m. City Council Special Meeting Minutes Page 12 of 13 January 30, 2024 Respectfully submitted, Kari Linder, City Recorder Approved by the City Council on {insert approval date}. Joseph M. Buck, Mayor City Council Special Meeting Minutes Page 13 of 13 January 30, 2024 ATTACHMENT 4 0 .*To CITY COUNCIL SPECIAL MEETING ? MINUTES January 30, 2024 aRrr�o� 1. CALL TO ORDER Mayor Buck called the special City Council meeting to order at 4:33 p.m. on Tuesday, January 30, 2024. The meeting was held both virtually via video conferencing and in- person in the Council Chamber at City Hall, 380 A Avenue. 2. ROLL CALL Present: Mayor Buck, Councilors Wendland, Verdick, Mboup, Rapf, Corrigan, and Afghan (via video conferencing) Staff Present: Martha Bennett, City Manager; Ellen Osoinach, City Attorney; Kari Linder, City Recorder; Anthony Hooper, Deputy City Manager; Stefan Broadus, Director of Special Projects Others Present: Kyle Rhorer, Vice President, Carollo; Jill Jamieson, President, Illuminati Infrastructure Advisors 3. PLEDGE OF ALLEGIANCE 4. COUNCIL BUSINESS 4.1 Wastewater Treatment Facility Project. Anthony Hooper, Deputy City Manager, introduced members of the team and the people who would take over from him after he departed to take a job with the City of San Diego. He presented the Council report and provided a brief overview of the history and the current stage of the project. Staff requested the Council approve a reimbursement of $7.2 million in Preliminary Services Costs to EPCOR, and recommended the City end its relationship with EPCOR to explore a competitive procurement process to look at possibly removing private finance portion of the project and do a design/build/operate/maintain (DBOM). Kyle Rhorer, Vice President, Carollo, reminded Councilors Carollo Engineers had worked with the City on the project since 2018 and thanked Deputy City Manager Hooper for his leadership on the project and discussed next steps. City Council Special Meeting Minutes Page 1 of 5 January 30, 2024 Item 3 in the Staff Recommendation discussed a competitive proposal method, but the Council was not making a decision tonight. There were two primary differences between the current approach and the DBOM method: • The DBOM method was absent of private financing. It would be financed using public instruments, which were generally a more cost-effective way to build infrastructure. • The current process with EPCOR was a collaborative or progressive delivery method, and the City worked with the design/build/finance entity on an open book basis to develop the price collaboratively, which was one reason it had taken time to get pricing. The DBOM model was a fixed price model. The City would get a guaranteed price for the remaining design and construction of the project as well as a guaranteed first year operations cost and some other financial promises. If the City chose to go with the DBOM model, there would be pricing immediately after the next procurement as opposed to another collaborative process. It was the team's hope that much of the $7 million already spent on design could be used. Most RFP solicitations and technical bridging documents were designed to around 30 percent under a DBOM process. The DBOM team would finish the design enough to provide guaranteed pricing. In this case, the design was developed to almost 90 percent—more than what was needed to do a DBOM. Reuse of the design was contingent on the ability to reuse the technology and approach proposed by EPCOR. Carollo was confident that, with the technical bridging documents, it could promote the AquaNereda technical approach as something that was suitable for the compact footprint on the site. Carollo's national wastewater expert agreed it was a good application and the company was hopeful the market felt the same way. However, if the new DBOM team did not favor the AquaNereda approach, there was a chance some redesign would have to be done. There was a market for the DBOM approach. The model had been in place for a long time and the market knew and was comfortable with the model. There were two types of competitors that were likely to make proposals for the project. A handful of international companies could propose to do everything under their own umbrella or, since this was a smaller project, teams of companies could come together as a single contracting entity to bid. Part of the effort to explore the process would include a market sounding, and when the Carollo came before Council again it could offer information on what the market looked like. It was an attractive project, so there were no concerns about interest. Deputy City Manager Hooper introduced Stefan Broadus, Director of Special Projects, who would take over the project. Director Broadus stated it has been an honor and a privilege to manage the City's capital program and he was excited to take on the wastewater project. Councilors unanimously expressed gratitude to Deputy City Manager Hooper for his work in Lake Oswego and wished him well in his new position in San Diego. Comments from Councilors and clarifying responses from Staff and consultants continued as follows: Mr. Rhorer clarified he believed international firms would be interested because there were very large international design/build/operate integrators, including one in the United States. There were not a lot of turnkey greenfield opportunities like this in the market, but it was a popular model in Europe. It made sense for smaller communities to think of this turnkey process so they did not have to start their own wastewater utility to build a single-purpose wastewater plant. It was an City Council Special Meeting Minutes Page 2 of 5 January 30, 2024 attractive, marquee project with an interesting environmental and city planning element. The market sounding would reflect whether the project was as attractive as he believed. Councilor Wendland wished to make it clear the City had a good relationship with EPCOR but the Council wished to change directions because EPCOR had asked for an unreasonable return on its money at the expense of Lake Oswego and Portland ratepayers. The City's Assistant Attorney Evan Boone had ensured the contract signed with EPCOR offered offramps that allowed the City to depart with EPCOR in a dignified way without risk of future litigation. The Council was ending the relationship with EPCOR to ensure the City achieved the best value for its ratepayers and servicing, and to make sure the project worked well for the next 30, 40, or 50 years. The decision was not taken lightly, but both Lake Oswego and Portland were comfortable moving forward in breaking with EPCOR. Mr. Rhorer confirmed Lake Oswego could build and operate the facility. It could also seek proposals to bridge the completion of the design and the construction with an extended commissioning period or small operations period in order to train Staff. There were many models that would allow Lake Oswego to transition to a municipally operated facility. The DBOM model identified in the Staff report was just one of many variants open to the City. Deputy City Manager Anthony Hooper clarified the $7 million payment to EPCOR reflected the total amount due the company. Portland was responsible for 31 percent of that total, and Staff was currently in talks with Portland about the payment. Portland was on board with the decision to separate from EPCOR. Deputy City Manager Hooper noted that with the DBOM recommendation, the City would hire firms to finish the design from 90 to 100 percent. Owning the design going forward to construction was important for accountability purposes. If the market was not responsive, the City could potentially contract to finish the design with the existing architecture and engineering firm and then bid it out in any number of ways, including in house operating maintenance. Mr. Rhorer added that if the City did select the DBOM approach, there was more than enough design for the technical bridging documents that would enable completion of the RFP solicitation. The proposals the City received would include a price for the construction and a price to finish the design. While there were some DBO projects that went all the way through without 100 percent designs, he did not recommend the City do that; the design should be finished to 100 percent. Deputy City Manager Hooper stated that Staff's request tonight was to authorize a payment to EPCOR of about$7.2 million and then give direction to Staff to start exploring options for the next phase. Staff would return to the Council with those options for further discussion. Jill Jamieson, President, Illuminati Infrastructure Advisors, confirmed that the City had all the rights conceived of to access the subcontractors and use them under the existing terms and conditions. The team would return to Council to discuss the pros and cons of the different approaches such as future risk and future budgeting, but that would happen at a later date. Mr. Rhorer clarified that all of the present design was centered around AquaNereda technology. There were some parts of the site development that were reusable, but the progression of design had started with AquaNereda because of the site's footprint considerations. The other option was MBR (membrane bioreactor), but the design had considered early on where the tanks would go. AquaNereda was not EPCOR's technology; it was a licensed and proprietary technology that EPCOR needed approval for to use as an application on the Lake Oswego project. Another firm could use the technology as well. City Council Special Meeting Minutes Page 3 of 5 January 30, 2024 Deputy City Manager Hooper noted EPCOR had not operated AquaNereda before; this would have been the first time for them. The company did have demonstration plans and training programs. There were five existing plants in the United States; it was an emerging market. There were a lot in the development right now in the U.S. Mr. Rhorer noted that the solicitation document and the technical bridging documents would be strongly voiced, without being biased, to express the City's expectation that AquaNereda was advantageous for the City and a company's DBOM solution was expected to involve the efforts done to date. Carollo did not believe that was unreasonable, and the market would have the opportunity to be responsive or offer an alternative. An alternative may include MBR, which would leave the DBOM only performance requirements for the facility and they would have to design the facility on their own dime to cost it. Deputy City Manager Hooper added that the team would do market sounding to inquire as to whether or not they would use AquaNereda as their proposed technology. The 90 percent design had already been basically approved by Oregon's Department of Environmental Quality (DEQ). For a team coming in, the innovative design with technology already approved by DEQ meant a lot of the project had been de-risked. Deputy City Manager Hooper confirmed AquaNereda was an energy efficient option. MBR used four times as much energy AquaNereda. Mr. Rohrer agreed with the Deputy City Manager's comments regarding DEQ's approval. AquaNereda could handle the city's peak flows and had the ability to treat everything with secondary standards. The City would not have to build select treatment or anything like that for storm events. Ms. Jamieson noted the City could establish a baseline for AquaNereda in any procurement document. The document could allow for alternative technical concepts, but companies had to make the case the alternatives were in the City's best interest. If no one could do AquaNereda, then the City may wish to consider design/bid/build. Lake Oswego had detailed designs and access to the designers, and the process was laid out to give the City that flexibility. The market would respond if they were willing and able to do AquaNereda, but if not and no alternative technology made sense, the City still had the opportunity to go back to design/bid/build. Mr. Rhorer acknowledged the unprecedented high inflation over the past three years had escalated costs, but Carollo's construction group had observed prices softening to more reasonable levels for raw materials, trade labor, steel, cement, and concrete. However, the City did have the ability through the solicitation document when requesting pricing to have a shared risk profile on inflators for the design/build cost. If the City pursued a DBOM, its proposals would have two elements. The first was a fixed design/build price which would be a guaranteed price to finish design and construct the facility. The risk of inflation from the time the proposal was submitted to the time the facility was constructed was on the bidder, unless the City wanted to share that risk which may be advantageous because it prevented pricing of risk. For the second element, operations and maintenance agreement, the City would request the first-year fee and ask the bidder to guarantee an annual inflation number. The company could propose to adjust the fee based on the CPI and the Portland Metropolitan Area or propose charging the CPI unless the CPI delta became more than five percent, in which case it would ask the City to share it. There were many ways to share the risk transfer of inflation. While there was no way to insulate the City from the risk completely, a two-year period for the contract meant the exposure for construction commodities and trade labor was somewhat limited just by the duration of the construction. There were ways to mitigate that exposure. Ms. Jamieson noted there was always some level of possibility for price increases. The real question was whether there was a value offset. As noted earlier, one of the driving forces behind City Council Special Meeting Minutes Page 4 of 5 January 30, 2024 separating EPCOR was that the cost of private finance added about $82 million to the overall price tag. The team felt going out with a new procurement would secure a cost that was less than $82 million on a facility that cost $168 million overall. The lifecycle cost on the facility was not just inflation—it was offsetting the private financing costs in part through the use of public financing. The buffer offered by private financing would ensure that even if prices go up three percent, the City's overall costs would still be reduced versus the original approach with EPCOR. Under a competitive environment, there were opportunities to reduce some of the other elements such as markups on design/build costs and maintenance and operating costs that were bid a long time ago. Putting the project back out to market meant there was a possibility of savings that would result in a lower overall project cost going forward. Mr. Rhorer added that the open book collaborative, progressive process with EPCOR was a great model, but inherently weak in terms of getting cost/price competition.. The procurement process was very transparent, but the actually competitive nature of it did not exist as it did in a DBOM model. With fixed pricing, the industry expected a solicitation document to ask bidders for a guaranteed, fix/design/build price to finish the design and construct the facility. The City would make an adjustment based on CPI, which was fair and reasonable. He cautioned owners to ask for a price without inflators because they would pay irrespective of what happened with inflation. Deputy City Manager Hooper commented that under the current negotiation, it was difficult to know whether the City had the best possible deal. If market forces were introduced, the City would know what the market would bear and would have a price tag. There was some certainty introduced through the proposed procurement process that could be good for the City. Mayor Buck moved to Authorize the City Manager to provide notice to EPCOR Foothills Water Project (EFWP) that the term of the preliminary services agreement has been completed, and approve reimbursement to the EFWP for$7,171,092.12; and Direct staff to explore competitive procurement methods, including special procurement and alternative contracting methods for final design, construction, operation and maintenance of a new wastewater treatment facility. Councilor Wendland seconded the motion. A voice vote was held, and the motion passed, with Mayor Buck and Councilors Wendland, Verdick, Mboup, Rapf, Corrigan, and Afghan voting `aye', (7-0). 5. ADJOURNMENT Mayor Buck adjourned the City Council special meeting at 5:23 p.m. Respectfully submitted, Kari Linder, City Recorder Approved by the City Council on {insert approval date}. Joseph M. Buck, Mayor City Council Special Meeting Minutes Page 5 of 5 January 30, 2024 6.2 o�� s� COUNCIL REPORT � o OREGO\-\ Subject: Resolution 24-09, Rassekh Park Phase 2 Grant Authorization Meeting Date: March 5, 2024 Staff Members: Ivan Anderholm, Director and Kyra Haggart, Project Manager/Park Analyst Report Date: February 23, 2024 Department: Parks & Recreation Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑x Resolution ❑X Not Applicable ❑ Information Only Comments: Parks, Recreation, and Natural Resources ❑ Council Direction Advisory Board will submit a letter of support for the ❑ Consent Agenda grant application. Staff Recommendation: Adopt Resolution 24-09, authorizing application for a Local Government Grant for development of Phase 2 of Rassekh Park. Recommended Language for Motion: Move to adopt Resolution 24-09. Issue before Council (Highlight Policy Question): ❑X Council Goals/Priorities ❑X Adopted Master Plan(s) ❑Not Applicable EXECUTIVE SUMMARY Staff is requesting authorization from City Council to submit an application for grant funding through the Oregon Parks and Recreation Department's Local Government Grant Program to fund Phase 2 of Rassekh's Park development. Phase 2 will include the playground, picnic shelter, additional paved parking spaces, additional walking path connections, and the maintenance building. BACKGROUND The 9.8-acre Rassekh property located at 18011 Stafford Road was acquired by the City of Lake Oswego in 1996 using funds from the 1990 Parks Bond and is one of the eight original Respect. Excellence. Trust. Servi e. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 2 properties comprising the "Luscher Area." The property has been envisioned as a site to provide opportunities for active recreation since its acquisition, and it was one of the first of the Luscher Area properties to be added to the Lake Oswego Urban Services Boundary. The Luscher Area Master Plan, adopted by the City in 2013, describes Rassekh Park as a property intended for an "active recreation area and neighborhood park" that included a playground and picnic shelter. On May 21, 2019 Lake Oswego voters passed Bond Measure 3-548, generating approximately $30 million to fund park, recreation, and open space projects. In March of 2020 the Parks, Recreation, and Natural Resource Advisory Board (PRNRAB) presented their recommendations for the prioritization of bond projects to City Council, which included development of the Rassekh Park property as a high-priority project. The Parks & Recreation Department initiated the solicitation process for the park's design in late 2020, and in February 2021 the City Council awarded an architectural and engineering contract to Mackenzie for the design of Rassekh Park. On October 19, 2021 staff presented a design update to City Council that included an enlarged play area and a picnic shelter, which were added in response to community engagement and comments from the neighborhood association. Staff also presented several options for additional amenities that could be included, and Council directed staff to add a 10,000 square foot skatepark to the design for Rassekh Park. In June 2022 the design for Rassekh Park was finalized and a land use application was submitted for review, and the application and findings were approved by the Development Review Commission in August 2022. A request for bids for the construction of Rassekh Park was advertised on September 30, 2022 with an addendum on October 12, 2022. Bids were opened on November 9, 2022. However, all bids received were significantly higher than the engineer's estimate and the solicitation was cancelled on December 7, 2022. On February 21, 2023 City Council adopted their 2023 Council Preferred Future, Goals, and Initiatives, including a Council Initiative Work Plan to "develop a Funding Strategy for Rassekh Park, and construct the skate park portion." With this direction Parks & Recreation staff and the Mackenzie design and engineering team began work on a funding plan and phased development approach for Rassekh Park. On May 8, 2023 staff advertised for bids for Phase 1 of Rassekh Park's construction. On June 6, 2023 the Department received and opened two bids for the work. Based on the bid amounts and the scoring criteria outlined in the Request for Bids, Paul Brothers, Inc. was identified as the successful bidder with a bid amount of$2,283,784.20. Council approved a contract with Paul Brothers, Inc. on June 27, 2023 and the project broke ground shortly thereafter. Phase 1 of the park's development is underway and expected to be complete by June 1, 2024. DISCUSSION Phase 1 of Rassekh Park's development included construction of a public water main, sewer lines, stormwater facilities, and electrical infrastructure, all of which will are needed to support use of this formerly greenfield site as a public park. Phase 1 also included public right-of-way improvements for Stafford Road, including street lighting, street trees, and reconstruction of Respect, Excel'ence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY Page 3 the multi-use path adjacent to the park, as well as construction of a new site access road from Atherton Drive, a portion of the paved parking lot, a temporary gravel overflow parking area, and the restroom building. The 10,000 square foot skatepark is also being construction as part of Phase 1 under a separate construction contract with California Skateparks. During the construction contract approval for Phase 1 of Rassekh Park several community members from the Palisades neighborhood, in which the park is located, testified in support of completing the playground and picnic shelter portions of the project as soon as possible. In response to community and Council priorities, staff have developed a funding plan for a second phase of development, which leverages dollars from the Parks General Fund, Parks System Development Charges, and grant funding. Phase 2 will include the playground, picnic shelter, additional paved parking spaces, additional walking path connections, and the maintenance building. The play area will include a traditional play tower as well as a nature play area, a play area designated for very young children, and multiple sensory and inclusive play features that can be used by children of all ages and abilities. In a recent analysis of access to essential services such as play for children as part of the long- range park and recreation system plan update project (Parks Plan 2040), it was discovered that a portion of the Palisades neighborhood currently lacks access to play areas within a 10-minute walk of homes. In addition, an analysis of the city's demographics identified it as an area with one of the highest percentages of households with children in the city. By moving forward with development of the play area at Rassekh Park, the City would be helping to fill this gap in access for Lake Oswego's largest neighborhood. FISCAL IMPACT The total cost for constructing Phase 2 of Rassekh Park is estimated at approximately $1,760,000 with 10% contingency. Staff intend to submit a request for$750,000 from the Oregon Parks and Recreation Department Local Government Grant Program (LGGP). LGGP requires a 50% match for cities with a population over 25,000.The additional $1,010,000 required dollars would come from unallocated Park's SDC's and/or the Parks General Fund. RECOMMENDATION Adopt Resolution 24-09, authorizing application for a Local Government Grant for development of Phase 2 of Rassekh Park. ATTACHMENT 1. Resolution 24-09. Respect, Excel'ence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 RESOLUTION 24-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO AUTHORIZING APPLICATION FOR A LOCAL GOVERNMENT GRANT FROM THE OREGON PARKS AND RECREATION DEPARTMENT REGARDING RASSEKH PARK PHASE 2. WHEREAS, the Oregon Parks and Recreation Department is accepting applications for the Local Government Grant Program; and WHEREAS, the Lake Oswego Parks & Recreation Department desires to participate in this grant program to the greatest extent possible as a means of providing needed park and recreation acquisitions, improvements and enhancements; and WHEREAS, the Lake Oswego City Council, upon recommendation of the Parks, Recreation, and Natural Resources Advisory Board, has identified improvements at Rassekh Park as a high priority need in Lake Oswego; and WHEREAS, the location of Rassekh Park is adjacent to an area that has been identified through recent planning and analysis as an area with a high population of youth but also an area identified as lacking in access to nearby play equipment,thus providing an opportunity to fill a gap in essential service; and WHEREAS,the 9.8-acre parcel of land known as Rassekh Park, which has been owned by the City of Lake Oswego and intended for park and recreation uses since 1996, is currently undergoing Phase 1 of park development, which includes serving the site with utilities and the construction of a skatepark; and WHEREAS, Phase 2 of development at Rassekh Park will provide local residents with a with a play area that offers inclusive and nature play equipment, a picnic shelter, walking trails, and benches; and WHEREAS, the City has available local matching funds to fulfill its share of obligation related to this grant application should the grant funds be awarded; and WHEREAS, the City will provide adequate funding for ongoing operations and maintenance of Rassekh Park, a City park and recreation facility, should the grant funds be awarded; and NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that: Section 1. The City Council authorizes the City Manager or designee to apply for a grant from the Oregon Park and Recreation Department for Phase 2 of development at Rassekh Park. Section 2. Effective Date. This Resolution shall take effect upon passage. Resolution 24-09 Page 1 of 2 Considered and enacted at the regular meeting of the City Council of the City of Lake Oswego on the 5th day of March, 2024. AYES: NOES: EXCUSED: ABSTAIN: Joseph M. Buck, Mayor ATTEST: Kari Linder, City Recorder APPROVED AS TO FORM: Ellen Osoinach, City Attorney Resolution 24-09 Page 2 of 2 8.1 "4/61)0t COUNCIL REPORT OREGO� Subject: Resolution 24-13, Approving the Appointment of an Alternate to Fill a Vacancy on the Parks, Recreation, and Natural Resources Advisory Board Meeting Date: March 5, 2024 Staff Member: Quin Brunner, Management Analyst Report Date: February 26, 2024 Department: City Manager's Office Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑X Resolution ❑X Not Applicable ❑ Information Only Comments: ❑ Council Direction ❑X Consent Agenda Staff Recommendation: Adopt Resolution 24-13. Recommended Language for Motion: Move to adopt Resolution 24-13. Issue before Council (Highlight Policy Question): ❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑X Not Applicable BACKGROUND On Monday, February 19, 2024, Taryn Hatchel, a member of the Parks, Recreation, and Natural Resources Advisory Board, submitted her letter of resignation. DISCUSSION On June 27, 2023, the City Council appointed Matthew McGinnis to a one-year term as an Alternate to the Parks, Recreation, and Natural Resources Advisory Board, serving through June 30, 2024. With the vacancy on the board due to Taryn Hatchel's resignation, Mayor Buck appoints Matthew McGinnis to fill the remainder of Taryn Hatchel's term through June 30, 2024, subject to the approval of the City Councilors. RECOMMENDATION Adopt Resolution 24-13. ATTACHMENT 1. Resolution 24-13. Respect. Excellence. Trust. Service. 503-675-2543 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 RESOLUTION 24-13 A RESOLUTION OF THE CITY COUNCILORS OF THE CITY OF LAKE OSWEGO APPROVING THE APPOINTMENT OF AN ALTERNATE TO THE PARKS, RECREATION, AND NATURAL RESOURCES ADVISORY BOARD. WHEREAS, the City Council, on June 27, 2023, appointed Matthew McGinnis to serve as an alternate to the Parks, Recreation, and Natural Resources Advisory Board; and WHEREAS, Parks, Recreation, and Natural Resources Advisory Board member, Taryn Hatchel submitted a letter of resignation on February 19, 2024; and WHEREAS, the Mayor appointed Matthew McGinnis to fill the remainder of Taryn Hatchel's term, subject to Council approval, pursuant to Section 19 of the City Charter; NOW THEREFORE, BE IT RESOLVED, that the City Councilors of the City of Lake Oswego approve the Mayor's appointment of Matthew McGinnis to serve the remainder of Taryn Hatchel's term on the Parks, Recreation, and Natural Resources Advisory Board through June 30, 2024. This resolution shall take effect upon passage. Considered and adopted by the City Councilors of the City of Lake Oswego at a regular meeting held on the 5th day of March, 2024. AYES: NOES: ABSTAIN: EXCUSED: Joseph M. Buck, Mayor ATTEST: Kari Linder, City Recorder APPROVED AS TO FORM: Ellen Osoinach, City Attorney 9.1 "4/61)0t COUNCIL REPORT OREGO� Subject: Resolution 24-05, Adopting the standards and procedures to be used for the recruitment and selection of a Municipal Judge Meeting Date: March 5, 2024 Staff Member: Megan Phelan, Assistant City Manager Report Date: February 5, 2024 Department: City Manager's Office Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑X Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑X Resolution ❑X Not Applicable ❑ Information Only Comments: ❑ Council Direction ❑ Consent Agenda Staff Recommendation: Adopt Resolution 24-05. Recommended Language for Motion: Move to adopt Resolution 24-05. Project/ Issue Relates To: Hiring of a Charter Officer— Municipal Judge Issue before Council (Highlight Policy Question): ❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑S Not Applicable ISSUE BEFORE COUNCIL BACKGROUND Municipal Judge Bruce Shepley has announced his retirement. The Public Meeting Law of the State of Oregon allows for the City Council to consider the employment of the Municipal Judge in Executive Session if the City has advertised for the position, adopted procedures for hiring, and provided an opportunity for public input concerning the employment of the Municipal Judge. ORS 192.660(7)(d)(A)-(C). After this has been completed, the City Council can then meet in Executive Session to review and interview candidates. Respect, Excel'erce. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY Page 2 The City of Lake Oswego Charter outlines the powers and duties of officers, including the Municipal Judge (see Attachment 1). DISCUSSION Resolution 24-05 (see Attachment 3) has been drafted for City Council's consideration and outlines the standards and procedures to be used for hiring a Municipal Judge. In summary, the hiring process begins by advertising the position to solicit applications from qualified candidates. The advertisement for the position will be based on the essential functions and responsibilities, and the minimum qualifications as outlined in the job description (see Attachment 2). A list of semi-finalists will be prepared by the HR Director for the City Council's consideration. Selected candidates will be invited in for an interview with the City Council. Further interviews and final discussions shall occur in executive sessions and a comprehensive and complete background check will be performed on any final candidate. Once a final candidate has been tentatively identified, they will be appointed Municipal Judge in an open public meeting. It is important to mention that throughout the entire process the City will honor the commitments of confidentiality of candidates to the fullest extent possible, within the requirements of Oregon Public Meetings Law and Public Records Law. The standards and procedures for the Municipal Judge are provided as a draft but may change in light of public testimony and/or through the City Council's consideration and discussion. RECOMMENDATION Approve Resolution 24-05 ATTACHMENTS 1. City of Lake Oswego Charter; Chapter 12: Administration; Chapter V: Powers and Duties of Officers; Section 22. Municipal Judge, Municipal Court 2. Municipal Judge Job Description 3. Resolution 24-05 Respect, Excel'ence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 CHAPTER V. POWERS AND DUTIES OF OFFICERS Section 22. Municipal Judge, Municipal Court. A. The Municipal Judge shall be the judicial officer of the City.The Council may appoint one or more Municipal Judges Pro Tern in the same manner as the Municipal Judge is appointed. B.The Municipal Judge and Municipal Judges Pro Tern shall be members of the Oregon State Bar and be chosen without regard to political considerations and solely with reference to legal and administrative qualifications. C. The Municipal Judges shall hold, at places authorized by the Council, a Municipal Court known as the Municipal Court of the City of Lake Oswego.The Court shall be open for the transaction of judicial business at times established by the rules and practice of the Court. D. The Municipal Judge may exercise original jurisdiction of all crimes, offenses and infractions defined and made punishable by ordinances of the City and may exercise original jurisdiction of actions brought to recover or enforce forfeitures or penalties defined or authorized by ordinances of the City.The Municipal Judge may issue process for the arrest of any person accused of an offense against the City, commit any such person to jail or admit him or her to bail or order his or her release on recognizance pending trial, issue search warrants, issue subpoenas to compel witnesses to appear and testify in connection with any cause before the Court, compel obedience to such subpoenas and other orders of the Court, issue any process necessary to carry into effect the judgments and orders of the Court, and punish witnesses and others for direct or indirect contempt of Court. When not governed by ordinances or this Charter, all proceedings in the Municipal Court shall be governed by the applicable general laws of the state governing justices of the peace and justice courts. E.To the extent now or hereafter permitted by state law, the Council may by ordinance designate a state court and the judges thereof to perform and exercise all or any part of the Municipal Court's and Municipal Judge's powers,functions and jurisdiction. If the designation is complete,the office of the Municipal Judge is abolished.The Council at any time may by ordinance recall any powers,functions and jurisdiction designated and such action shall reestablish the office of municipal Judge. ATTACHMENT 2 City of Lake Oswego, Oregon Clit) Job Description OREG MUNICIPAL JUDGE FLSA Status: Exempt Salary Grade: 911 Union Representation: Non-represented Job Code: 8888 Class Summary Performs judicial activities and oversees the judicial functions of the Municipal Court, ensuring conformance with legal and departmental requirements. The incumbent is appointed and serves at the pleasure of the City Council. Essential Duties and Responsibilities The list of duties is a representative sample of the work appropriate to this class and does not include all the duties that may be assigned to a particular position. The incumbent may perform a combination of some or all of the following duties: 1. Presides over trials and renders judgments for misdemeanor cases,violations of city ordinances, traffic violations, and any other cases within the jurisdiction of the Municipal Court. 2. Presides over pretrial disposition conferences, arraignments, motion hearings, traffic hearings,jury and non-jury trials and various other court settings. 3. Conducts restitution, aggravation/mitigation hearings. 4. Adjudication of non-jury trial violations based upon evidence and, if need be, imposes sentencing in accordance with the Oregon Revised Statutes. S. Authorizes issuance of search, bench and arrest warrants. 6. Issues subpoenas to compel witnesses to appear and testify in Court, compel obedience to such subpoenas and orders of the Court, and punish witnesses and others for direct or indirect contempt of Court. 7. Arraigns inmates, sets security, reviews fines, and performs judicial functions at arraignments and bail release hearings. 8. Evaluates cases with defendants and their attorneys, and the prosecutor, and conducts settlement conferences. 9. Work closely with Municipal Court staff, and other City Departments to ensure efficiency. 10. Makes recommendations to the City Council regarding code updates as it relates to Municipal Court. 11. May perform oath of office or swearing in duties. 12. Performs other duties of a similar nature or level. Minimum Qualifications Knowledge of: • Considerable knowledge of all areas of criminal law and procedure, including but not limited to local ordinances, State laws, and Constitutional law specifically relating to traffic regulations, liquor violations and misdemeanors. • Court processes and procedures. • Personal computers and related software applications. Skills and Abilities to: • Analyzing and appraising case facts, rules of evidence and procedure and making decisions promptly and in accordance with law, Court procedures and Court policies. • Maintaining judicial impartiality and judicial temperament in all cases. • Provide good customer service. • Comply with safety requirements of the position and actively promote safe work practices. • Communicate effectively with coworkers, management, elected officials and the general public, and display excellent interpersonal skills and awareness of controversial and/or sensitive issues. Education,Training and Experience: Must be an active member in good standing with the Oregon State Bar and have a minimum of five years in the practice of criminal law. Licensing and Other Requirements: Some positions in this classification may be required to possess a valid driver's license and ability to meet the City's driving standards. Physical and Mental Demands Frequent repetitive motions including, but are not limited to, hand, wrist and finger movements; daily walking, reaching, standing,talking, hearing and seeing. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depend, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation. Department Director Date Human Resources Director Date Employee Date This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. ATTACHMENT 3 RESOLUTION 24-05 A RESOLUTION OF THE LAKE OSWEGO CITY COUNCIL ADOPTING THE STANDARDS AND PROCEDURES TO BE USED IN HIRING A MUNICPAL JUDGE. WHEREAS, on March 5, 2024,the Lake Oswego City Council held a public hearing to provide the public an opportunity to comment on the employment of a Municipal Judge, and also to comment on the standards to be used for the hiring of a Municipal Judge; and WHEREAS, City staff will work to develop a job announcement that will be used to advertise and recruit candidates for the position of Municipal Judge; IT IS HEREBY RESOLVED by the Lake Oswego City Council that the following procedures and standards shall apply to the City's search for a new Municipal Judge: Advertisement The City's Human Resources Department shall advertise for candidates for the Municipal Judge position through their website, professional associations and personal solicitations.The City is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status,familial status, gender identity and expression, sexual orientation, disability, and any other consideration made unlawful under any federal, state or local law. Procedure In addition to the City's regular hiring procedures,the City shall use the following procedure in recruiting and hiring a Municipal Judge: A. A job announcement shall be created that presents a profile of the City, states the desired attributes for a Municipal Judge, and invites interest in the position. B. The Human Resources Department shall advertise and solicit candidates for the position.This will include advertising with professional associations, internet job postings, and direct contacts with potential candidates who meet the criteria for the position. C. The Human Resources Director shall review all applications and develop a recommended list of semi-finalists for the position. In executive session,the City Council will be provided with the entire list of applicant names and upon request,their application materials. D. In executive session the City Council shall consult with the Human Resources Director as to the selection of candidates to be invited for interviews with the City Council. The selected candidates shall be interviewed by the Council. In addition, candidates may be invited to interview with members of City staff and/or members of the community. E. The Human Resources Director shall hire an investigator to complete a background investigation on the final candidate(s)to ensure the accuracy of application information and fitness for service. Such background investigations and information shall be conducted in confidence.The material shall be kept confidential to the extent allowed by law. F. The City Council may invite certain candidates for subsequent or final interview(s)with the City Council. G. City Council interviews with candidates shall occur in executive sessions. H. The City Council, in an open public session, shall select the candidate to be appointed Municipal Judge. I. Nothing in this procedure shall obligate the City Council to offer the position of Municipal Judge to any particular candidate, or to select any candidate or other person. J. Nothing in this procedure shall prevent the City Council from soliciting input, comments or other information from any person, group or the public concerning the candidates. K. The City will honor commitments of confidentiality to Municipal Judge candidates to the fullest extent possible, within the requirements of Oregon Public Meetings Law and Public Records Lay. Nothing in this procedure shall create any liability of the City of Lake Oswego, its City Council, officers, agents or employees for any breach of confidentiality. Standards The new Municipal Judge will have the ability to quickly understand the values of Lake Oswego and be comfortable working in a community accustomed to high quality municipal services and a tradition of community involvement.The Municipal Judge will be someone who: A. Has a reputation for being principled with unquestioned integrity. B. Will have considerable knowledge of all areas of criminal law and procedures, including but not limited to local ordinances, State laws, and Constitutional law specifically relating to traffic regulations, liquor violations and misdemeanors. C. Is a member in good standing of the Oregon State Bar or the Bar of another jurisdiction with the ability to obtain Oregon State Bar membership prior to the position start date D. Has practiced in criminal law for a minimum of five years. E. Maintains impartiality and judicial temperament in all cases. This Resolution shall be effective upon passage. AYES: NOES: ABSTAIN: EXCUSED: Joseph M. Buck, Mayor ATTEST: Kari Linder, City Recorder APPROVED AS TO FORM: Ellen Osoinach, City Attorney 10.1 ‘Alk- s� ti• 0 ' Public Works U w ° REGOc\ AMI Update and Purchase Request 3 - 5 - 2024 Agenda • Background • What is AMI again? • Progress to Date • Next Steps and Why We Are Here • Sole Sourcing • Cost o3 °. Questions s s 0 DREG Background • July-2019 Initial AMI request to City Council • Estimated as a 3 year project • Pandemic and logistical challenges delayed work to begin until winter of 2022 ('‘7 \\j . r'4 ,r8'‘ \ N?REGct--/ What is AMI Again ? • Advanced Metering Infrastructure (AMI ) AMI in Lake Oswego t .: , .:, T .F ,.,. i IAntennas placed on City facilities collect meter reads (..c.frii_.:-.. . eido I�\ Smart meters at each I home collec • t meter • N. �� tyler Meter reads sent to City reads and 6 0technologies interface and Tyler Incode communicate to antennas • for Utility Billing and f., 0' customer portal Cupo� 0 REGO What is AMI Again ? • Consumption and billing information displayed in real time to the consumer via Neptune Consumer Portland (Web and App based) A Home F Consumption Pay now rManage accounts Usage A a Billing O Account detail Current billing period Monthly Daily Hourly Custom Usage Cost Day 29 of Current Billing Period $ Transactions Meter last reported Ith Consumption *Unhilled Consumption* 01/11/2024-C3:00 AM < Jan w C 2024 w ) 0 12/15/23to 01/11/24 0 Contact preferences rss' - h,,, Weekly comparison Connect service 4 Up from last week You used 0.48 CCF this week,which Disconnect service ti a — cost$3.03($1.57 more than last b week's total) 69 a° " Cost this week $3.03 a T Cost last week $1.46 M, Usage this week 0.48 CCF ll III — — ya Usage last week 0.23 CCF cs ,a b & ,�o ,,' ,.a ,fib ,", R �. ", h A, a n 111 VA-lit show ii January 2024 U Temperature o DREG( ■ Progress to Date • In December of 2022 the City signed a 2 year Installation contract • 8,000 of 11,700 meters have been installed or approximately 70% complete ‘.\ : t''C- ‘r, \\ rk\ Issues: �r•---� ` '� _ • Initial meter numbers Y , �_., ti • I t � 14 , • • Meter lids impacting reception ".ram y ; , •.: . o r , k .f ` a . ��L illi . E~ y vf�r kf rei- ,:- r^, .u.4.L, / f,l► V ° . Next Steps & Why We Are Here • Noted in the 2019 briefing to Council "Large meters ( 1 .5" and greater) changed as resources permit" • Needs to complete project: • Increase on-stock residential meters • Industrial meter procurement • Meter lid procurement _ • Installation contracting • �� • 6' O, �REGO� Sole Source • Sole source contract with Core & Main for all materials • Why a sole source? • 2019 competitive RFP process • Sole source vendor for Neptune meters in Oregon • Industrial Neptune meters will connect seamlessly p�N � Ne Go 004146 -Ro�v ▪ EGA Sole Source This request meets ORS 279B.075 requirements by: • Requires compatible goods • Goods available from only one source • Contract terms that are advantageous to the contracting agency. Anke *kr f # Poipt‘ • - "„„, /0 pt.iu 0 ?REG,t Cost • Prices reduced by approximately 18% by vendor • The request is for approximately: • $ 1,900,000.00 for AMI meters, lids, and materials *Note — If approved Public Works will amend the installation contract with Olsen LLC to install remaining industrial meters for $145,000 oc E o V � o oRLG0 Cost • Funding through surplus revenues identified within the Lake Oswego Water Fund . • The Spring of 2023 was warmer than normal • No rate increases • Will not affect water CIP projects. •• °REGO Questions ? if T U CIREGD 10.1 o�� s� COUNCIL REPORT o OREGO\-\ Subject: Purchase of Advanced Meter Infrastructure (AMI) System Materials Meeting Date: March 5, 2024 Staff Member: Edward VanBuren, Deputy Public Works Director Report Date: January 5, 2024 Erica Rooney, Public Works Director and City Engineer Department: Public Works— Maintenance Operations Action Required Advisory Board/Commission Recommendation ❑X Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑ Resolution ❑X Not Applicable ❑ Information Only Comments: ❑ Council Direction ❑ Consent Agenda Staff Recommendation: Approve the Sole Source Findings and authorize the City Manager to execute a contract with Core & Main LP for the purchase of Advanced Meter Infrastructure (AMI) system materials Recommended Language for Motion: Move to approve the Sole Source Findings and authorize the City Manager to execute a contract with Core & Main LP for the purchase of Advanced Metering Infrastructure System materials for $1,900,000. Project/ Issue Relates To: Finish City-wide automated water meter installation project that was approved and started in 2019. Issue before Council (Highlight Policy Question): ❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑S Not Applicable Respect. Excellence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 2 ISSUE BEFORE COUNCIL Shall the Council approve Sole Source Findings as an exemption pursuant to ORS 2796.075 to competitive bidding, and authorize the City Manager to execute a contract with Core & Main LP for $1,900,000? EXECUTIVE SUMMARY In 2019, the Council approved the purchase and installation of residential advanced metering infrastructure (AMI) meters to approximately 11,700 Lake Oswego homes (94% of the City's water distribution system). Currently, over 7,000 AMI residential meters have been installed throughout the City. Larger AMI meters for commercial / large residential users (above 1") (hereafter "commercial meters") were not included in the original 2019 staff request for AMI residential meters to the Council because the initial focus was on residential users. Initial residential meter numbers did not take into consideration new development and damaged meters as well. This has led to limited availability of City-owned on-hand stock AMI residential meters for current and future repair/replacement. As to AMI commercial meters, the project statement was that "meters larger than 1" (approximately 600 meters), will also be changed out, as funding and staff time allow over the next three to five years." (Council Report, July 2, 2019, pg. 3). The Public Works Department is now prepared to order and coordinate the installation of AMI commercial meters for commercial accounts (which consist of larger apartment complexes and businesses). These meters will support the commercial accounts within the City. The AMI commercial meter installations will provide a more holistic approach to responsible water utility management. This request is to cover the purchase of AMI materials for commercial meter installation and additional materials to complete residential meter installation. The contract would be with Core & Main LP, our current vendor for the supplies and the only vendor of Neptune AMI Meters in the State of Oregon. BACKGROUND What is AMI? City staff spent several years investigating the use of advanced metering infrastructure, commonly referred to as AMI, or "Smart Meters" for the City's water distribution system. AMI is a remote read water metering system, powered through the use of secure wireless networks. Benefits of AMI System The AMI system has multiple benefits for both residents and internal staff: • Increased Monitoring and Notification, Better Customer Service. • Remote Reads = Less Staff Time. • Consistent Billing Periods. • Replacement of Aging Infrastructure. Respect. Excellence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY Page 3 The use of an AMI system eliminates the need to manually read meters, as they transmit meter reads in near-real time. AMI meters also send notifications to both staff and our customers about leak alerts, high flow alarms and backflow detection. Meter information is transmitted to a user interface, used by staff to extract billing information, monitor the health of the water system, and quickly determine problems to be addressed. In addition to monitoring from staff, AMI systems have capabilities for water customers to monitor their own water usage and alerts through an online portal. This allows water customers to monitor water consumption, be notified of leaks or other issues quickly, and set water conservation goals. Current Progress A pilot program for 400 AMI residential meters was undertaken in 2015. Based upon those results, in July 2019, City staff requested approval for the purchase and installation of approximately 11,700 residential meters (with associated secure wireless network), to cover all residential water meters in Lake Oswego. This request was approved, a competitive proposal was published, and after evaluating the six proposals, Core & Main was awarded a contract for the purchase of the AMI residential meters and wireless network (Neptune). Due to pandemic-caused logistical issues, the residential meter order and installation did not progress as anticipated until 2022. In 2022, the Public Works Department contracted with Olson LLC to complete all residential meter installation by April 2025. Currently, approximately 7,000 meters have been installed and are operational throughout the City. DISCUSSION Proposed Contract To complete the overall goals and objectives of the initial AMI project, staff proposes to extend the AMI project to include the commercial meters that were not part of the initial scope, as well as purchase residential meters to have on stock and lids (approximately 4,500) for AMI meter boxes. The addition of water meter lids was identified during the installation process. Plastic meter lids require less fabrication for meter and antenna installation. These will provide better reception for wireless connection and reading. This order of lids will allow for more efficient installation and readings accuracy moving forward. The Public Works Department is now prepared to move forward with coordinating AMI commercial meter installation to support our commercial accounts. The current installation contractor (Olson LCC) is prepared to amend their contract to include the addition of these commercial meters, with the expectation that it will be accomplished within one year from the amendment date. Respect. Excellence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY Page 4 Sole Source Findings Staff is requesting the Council's approval of the following Sole Source Findings to contract with Core & Main. ORS 2796.075 exempts contracts for the purchase of goods and services from competitive bidding requirements when the selection of the goods or services is available from only one source. Findings that support the determination of sole source include: (2) (a) That the efficient utilization of existing goods requires acquiring compatible goods or services; *** (d) Other findings that support the conclusion that the goods or services are available from only one source. (3) To the extent reasonably practical, the contracting agency shall negotiate with the sole source to obtain contract terms that are advantageous to the contracting agency." City staff did a formal published solicitation for proposals in May 2019 from vendors of AMI water meters for the initial residential AMI meter/secure wireless networks purchase. Six proposals were received. Following evaluations of proposals, Core & Main was selected to provide the equipment, with the "smart" part of the AMI meter provided by a Software-as-a- Service Agreement with Neptune Technology. On July 2, 2019, the Council approved a contract with Core & Main in the amount of$2,387,248.00. The residential portion of the AMI project represents approximately 94% of the City's water distribution system. • Efficient Utilization of Existing Goods Staff proposes to enter into a sole source contract with Core & Main LP in order to replace the remaining 6% of the water meters on commercial accounts to an AMI water meter. As noted in this Council Report, Core & Main were competitively selected to provide AMI residential meters for 94% of the water meters. For staff familiarity and equipment/system compatibility, it is critical that the remaining AMI meters for our commercial accounts be of the same brand and wireless network. Core & Main carries the specific brand and system knowledge that will ensure seamless integration of the AMI commercial meters. Core & Main LP are the sole provider of Neptune-branded AMI meters in the State of Oregon. This contract will also include materials necessary to complete residential meter installation as well (additional residential meters due to development and replacement, and meter box lids). The design of the lids is specific to the Neptune meter system. • Advantageous Contract Terms Staff has reviewed the pricing of the AMI meters/secure wireless network, and meter box lids based upon the 2019 unit prices and similar AMI-type meters, albeit of a different brand and Respect. Excellence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY Page 5 wireless network, and the pricing for the meter box lids and finds that the pricing is consistent with the market. Core & Main has provided a cost estimate that significantly reduces prices on all meters needed for the completion of the AMI project. Attached is a memorandum from Core & Main that outlines the price reduction for the City of Lake Oswego to items identified below: o 5/8" x3/4" Meter prices were reduced by approximately 15% o 1" Meter prices were reduced by approximately 20% o 1-1/2" Meter prices were reduced by approximately 19% o 2" Meter prices were reduced by approximately 18% Amendment of Installation Contract For the Council's information, if the Core & Main contract is approved, the City Manager will also amend the current contract with Olson LLC. to include the installation of approximately 600 AMI commercial meters. This amendment does not require Council approval because the amendment is within the Council's previous delegation of contracting authority to the City Manager. The amendment to include installation of the commercial meters will not change the current residential meter installation process or the overall end date of the contract. The proposed estimated amendment cost is $145,000.00. ADVANTAGES AND DISADVANTAGES The installation of AMI commercial meters to the City water system is critical for the completion of the overall system. This will allow staff in Utility Billing to provide more accurate information and to troubleshoot inquiries from customers. It will also allow the customers to monitor their consumption using a dashboard tied to their AMI readings. Finally, having residential and commercial meters all on the same system will eliminate the need for regular manual meter reading contracts, and will be an overall more efficient and effective tool for the City. Plastic meter lids are included in this requested contract approval because they are superior to metal lids, which can drastically impact the reception quality of the AMI meter. Without the proper lid material, the wireless capabilities to read usage accurately can be hindered. FISCAL IMPACT The request is for approximately $1,900,000.00 to purchase the AMI commercial meters (with secure wireless network), additional residential meters for development and replacement, and lids for the AMI meters. As noted, an additional contract amendment would be executed for approximately$145,000.00, for meter installation. This equates to an overall approximate fiscal impact of$2,045,000.00 for the project. Funding for this request will be through surplus revenues identified within the Lake Oswego Water Fund. Spring 2023 was warmer than normal, which resulted in earlier water use, increasing the ending fund balance beyond what was estimated for the biennium. This means Respect. Excellence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY Page 6 that no rate increases are required for this work to be completed. Further, this expenditure will not affect any planned water CIP projects. The Finance Department has adjusted the budget accordingly at the recent February 20, 2024 Council meeting to accommodate this expenditure should it be approved. RECOMMENDATION Approve the Sole Source Findings and authorize the City Manager to execute a contract with Core and Main LP for an estimated contract amount of$1,900,000.00. ATTACHMENTS 1. Core & Main Letter, dated January 4, 2024 2. Neptune Letter, dated December 20, 2023 Respect. Excellence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 CORE&MAIN 1830 Craig Park Court St. Louis, MO 63146 January 4th, 2024 City of Lake Oswego 17601 PILKINGTON RD LAKE OSWEGO, OR 97035 RE: Lake Oswego Pricing Justification Dear Sir/Madam, Core & Main is the exclusive supplier of Neptune Meters in Oregon, and we strive to offer our customers the most competitive prices for municipal markets. City of Lake Oswego, a valued and longstanding customer, benefits from our special pricing on all their orders.This is evident when comparing our standard street prices for meters with the customized rates we extend to the City of Lake Oswego. For instance,the regular street price for a 5/8"x3/4"T-10 ProCoder R900i V5 Meter with 6' External Antenna is $405.00 each. However, our dedicated pricing for Lake Oswego is significantly reduced to $345.00 each.Also,the standard street price for a 1" T-10 ProCoder R900i V5 Meter with 6' External Antenna is $650.00 each, but Lake Oswego is provided a more favorable rate of$520.00 each. Similarly, the standard price for a 1-1/2" T-10 ProCoder R900i V5 Meter with 6' External Antenna is$1,000.00 each, while Lake Oswego receives a discounted rate of$812.50 each. Additionally,the standard street price for a 2" T-10 ProCoder R900i V5 Meter with 6' External Antenna is $1,220.00 each, but we provide Lake Oswego with a more favorable rate of$1,000.00 each.This pattern persists across all the prices quoted to Lake Oswego, ensuring a cost-effective and seamless deployment of their Neptune System. Thank you for entrusting us with your municipal needs and partnering with us as your exclusive provider of Neptune Meters in Oregon. We deeply appreciate the trust and confidence the City of Lake Oswego has placed in our services over the years.Your continued business is invaluable to us, and we look forward to serving you with the highest standards of quality and dedication in the future. If you have any further requirements or inquiries, please do not hesitate to reach out.Thank you once again for your ongoing partnership. Sincerely, Arsti9 Core & Main Local Representatives Elissa Arnaud Joey Davidson Zachary Wilson Regional Municipal Sales Manager Municipal Sales Representative Meter Specialist Core & Main Core & Main Core& Main Elissa.arnaud@coreandmain.com joey.davidson@coreandmain.com Zach.wilson@coreandmain.com (503)713-9627 (865)617-7727 (971)294-0973 ATTACHMENT 2 8 f ! ' NepTUNe TECHNOLOGY GROUP December 20, 2023 Joel Kuhnke City of Lake Oswego 5705 Jean Rd Lake Oswego, OR 97035 Ref.: Core & Main —Sole Authorized Distributor—State of Oregon Neptune Technology Group Inc. is pleased to affirm that Core & Main, is the sole authorized distributor in the State of Oregon for Neptune RF meter reading equipment and software, Neptune water meters and Neptune parts. Core & Main is authorized by Neptune to submit an offer for Neptune water meters and related products. Thank you for your interest in Neptune products. If you have any questions, please contact your local Core & Main representative, Zach Wilson at 971-294-0973, or your local Neptune representative, Scott McCormick at 541-243-2188. Sincerely, Scott McCormick Territory Manager 1600 Alabama 800-633-8754 Highway 229 neptunetg.com Tallassee,AL 36078 10.2 "4/61)0t COUNCIL REPORT OREGO� Subject: Resolutions 24-10 and 24-11, Authorizing the issuance, sale, execution, and delivery of full faith and credit (FF&C) bonds Meeting Date: March 5, 2024 Staff Member: Shawn Cross, Director Report Date: February 20, 2024 Department: Finance Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑X Resolution ❑X Not Applicable ❑ Information Only Comments: ❑ Council Direction ❑ Consent Agenda Staff Recommendation: Adopt Resolutions 24-10 and 24-11 as presented Recommended Language for Motion: Move to adopt Resolutions 24-10 and 24-11. Project/ Issue Relates To: New wastewater treatment facility Issue before Council (Highlight Policy Question): ❑X Council Goals/Priorities ❑Adopted Master Plan(s) ❑Not Applicable ISSUE BEFORE COUNCIL BACKGROUND The City has been exploring a new LO wastewater treatment facility. In doing so the City would be reversing the current roles with the City of Portland and building a new sewer plant to replace Portland's aging plant located in the Foothills area. Portland would become a customer of the City rather than the City being a customer of Portland. The project consists of multiple phases. The first being the feasibility study showing if this idea would work. This is followed by land acquisition needed and the design of a new plant. This leads to the construction and finishing with the on-going operations of the plant. Remediation of the old plant would happen Respect, Excel'erce. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY Page 2 once the operations has moved over to the new plant. We are currently in the land acquisition and design phase. DISCUSSION As the City moves through the various phases of the new sewer plant project there will be costs associated with them that have various funding sources. The City will need to pay for the project by issuing some debt and utilizing some reserves. The debt is projected to come from the sale of full faith and credit bonds in multiple phases and utilizing a Water Infrastructure Finance and Innovation Act (WIFIA) loan from the Environmental Protection Agency while the reserves are projected to come from both the sewer fund and sewer system development charges (SDC). Debt will need to be issued for the land acquisition and initial design work, final design and construction, and remediation of the old plant. The funding for this phase of the project will consist of the proceeds from a FF&C bond sale, the use of the sewer SDCs, and the sewer fund reserves that have been utilized to fund the project to date. This bond issue will be the first of at least four debt issuances expected for the project. Two will be for the construction of the plant and expected to come from both a WIFIA loan from the federal government along with another FF&C bond issuance. The last one is expected to be a FF&C issuance for the remediation of the old plant. The debt service required for this bond issuance, as well as the others mentioned above are accounted for in our current financial model for the project. The model is still anticipating annual sewer rate increases of by 3.9% into the foreseeable future. This could change if the construction phase is different from what we have been projecting. The City is tentatively scheduled to have a teleconference with both Moody's and S&P in early- April, have bid opening in early-May, and the bond closing in late May. The budget adjustment included with the report changes the biennial 2023-25 budget for the selling of the bonds, paying the costs associated with the issuance, funding current costs of the project, and the annual debt service required by the bonds within the Sewer Fund. FISCAL IMPACT Issuing the debt is projected to have $16 million in revenues for the project net of issuance costs. Then an estimated annual debt service payment of$1,100,000 for the next 25 years. RECOMMENDATION Adopt Resolutions 24-10 and 24-11. ATTACHMENTS 1. Resolution 24-10 2. Resolution 24-11 Respect, Excel'ence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 RESOLUTION 24-10 A RESOLUTION OF THE CITY OF LAKE OSWEGO, OREGON, AUTHORIZING THE EXECUTION AND DELIVERY OF A FINANCING AGREEMENT, ESCROW AGREEMENT AND RELATED SALE DOCUMENTS; PLEDGING THE CITY'S FULL FAITH AND CREDIT TO THE FINANCING PAYMENTS DUE UNDER THE FINANCING AGREEMENT; AUTHORIZING THE EXECUTION AND DELIVERY OF THE CITY OF LAKE OSWEGO,OREGON FULL FAITH AND CREDIT OBLIGATIONS, IN ONE OR MORE SERIES, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $16,500,000 TO FUND A PORTION OF A WASTEWATER TREATMENT FACILITY PROJECT FOR THE CITY AND FOR PAYMENTS OF COSTS OF ISSUANCE OF SUCH FULL FAITH AND CREDIT OBLIGATIONS; DESIGNATING AUTHORIZED REPRESENTATIVES AND DELEGATING AUTHORITY; DECLARING AN INTENT TO REIMBURSE; AND RELATED MATTERS. WHEREAS,the City Council (the "City Council") of the City of Lake Oswego, Oregon (the "City"), a municipal corporation of the State of Oregon,finds that it is financially feasible and in the City's best interest to finance (1) a portion of the costs of the design, development, acquisition (including acquisition of land), construction, equipping and improvement of a Wastewater Treatment Facility of the City and related facilities, and (2) the related financing and issuance costs (collectively, the "Project"); and WHEREAS, the City is authorized pursuant to Oregon Revised Statutes ("ORS") Section 271.390 (i) to enter into financing agreements, lease-purchase agreements or other contracts of purchase for any real or personal property that the City Council determines is needed and to provide for the issuance of certificates of participation in the payment obligations of the City under such financing agreements, lease-purchase agreements or other contracts of purchase and (ii) to pledge lawfully available funds to payment of such financing agreements, lease- purchase agreements or other contracts of purchase; and WHEREAS, after consultation with its financial advisor and bond counsel, the City finds it is in the best interests of the City to authorize the execution and delivery of one or more Financing Agreements (the "Financing Agreement") between the City and an escrow agent appointed pursuant to Section 9 hereof (the "Escrow Agent") and one or more Escrow Agreements (the "Escrow Agreement") between the City and the Escrow Agent, to provide the terms for the execution, delivery and sale of certificates of participation in the principal and interest components payable under the Financing Agreement in the form of one or more series of full faith and credit obligations (the "Obligations"); and WHEREAS, the City anticipates incurring expenditures ("Expenditures") in connection with the Project and wishes to declare its official intent to reimburse itself with the proceeds of the tax-exempt Obligations for qualifying Expenditures incurred in connection with the Project in conformity with the requirements of the Internal Revenue Code and United States Treasury Regulations Section 1.150-2; and WHEREAS, the City adopts this Resolution (i) to authorize the execution and delivery of the Financing Agreement and the Escrow Agreement, (ii) to provide the terms under Page 1- Resolution 24-10 which the City may sell the Obligations through a public competitive sale or a negotiated sale and enter into the Financing Agreement and the Escrow Agreement, (iii) to provide the terms of execution, delivery and sale of the Obligations, in one or more series, evidencing and representing the payment obligations of the City under the Financing Agreement, and (iv) to designate certain officials and employees of the City as authorized representatives to take action on the City's behalf. NOW,THEREFORE, BE IT RESOLVED, by the City Council of the City, as follows: Section 1. Authorization of the Obligations and Related Agreements. The City hereby authorizes the execution and delivery of the Financing Agreement and the Escrow Agreement, and related documents, and the execution and delivery of the Obligations, in one or more series, by the Escrow Agent, in an aggregate principal amount not to exceed $16,500,000. The proceeds of the Obligations received by the City pursuant to the terms of the Financing Agreement and the Escrow Agreement shall be used to pay the costs of the Project. The Obligations may be issued such that the interest component of payments on the Obligations is tax-exempt or federally taxable, as designated by the Authorized Representative(defined below). The true interest cost of each series of Obligations shall not exceed 5.25% per annum. The Obligations shall have a final maturity not later than 30 years from the date of their respective issuance. The Obligations shall be subject to a book-entry only system of ownership and transfer as provided in Section 6 hereof. The remaining terms of the Obligations,the Financing Agreement,the Escrow Agreement and such other documents necessary or relating to the sale, execution and delivery of the Obligations shall be established as provided in Section 9 hereof. The City hereby authorizes the Obligations to be sold by a public competitive sale or negotiated sale and delegates to the Authorized Representative (as defined in Section 2 hereof) the authority to establish the terms for the sale as set forth in Section 9 hereof. Section 2. Authorized Representative. The City authorizes and directs each of the City Manager, the Assistant City Manager, the Finance Director or the designee of any of them (each acting individually or collectively, an "Authorized Representative") to act on behalf of the City and execute and deliver the Financing Agreement, the Escrow Agreement and such other agreements, certificates and documents necessary or related to the sale, execution, delivery and administration of the Obligations and to determine the remaining terms of the Obligations to be established as set forth in Section 9 hereof. Section 3. Security. The Financing Payments under the Financing Agreement shall be secured by and payable from the City's general non-restricted revenues and other funds that are lawfully available for that purpose, including the proceeds of the Financing Agreement and revenues from an ad valorem tax authorized to be levied under the City's permanent rate limit under sections 11 and 11b, Article XI of the Oregon Constitution, and revenues derived from Page 2-Resolution 24-10 other taxes, if any, levied by the City in accordance with and subject to limitations and restrictions imposed under applicable law or contract, that are not dedicated, restricted or obligated by law or contract to an inconsistent expenditure or use. The City pledges its full faith and credit and taxing powers to the payment of the Financing Payments as contemplated by ORS 287A.315, or any successor statute. The registered owners of the Obligations will not have a lien or security interest on the Project financed or refinanced with the proceeds of the Financing Agreement. Section 4. Form of Obligations. The Obligations shall be prepared in book-entry only form by Special Counsel in substantially the form approved by the Authorized Representative and the Escrow Agent. The Obligations may be printed or typewritten. Section 5. Authentication, Registration, Payment, Exchange and Transfer. (a) None of the Obligations shall be entitled to any right or benefit under this Resolution unless an authorized officer of the registrar appointed pursuant to Section 9 hereof (the "Registrar") shall have authenticated it. The date of authentication shall be the date the Registered Owner's name is listed on the register for the Obligations (the "Register"). (b) All Obligations shall be in registered form. The Registrar shall authenticate all Obligations to be delivered on the closing date of the transaction and shall additionally authenticate all Obligations properly surrendered for exchange or transfer pursuant to this Resolution. (c) The ownership of all Obligations shall be entered in the Register maintained by the Registrar, and the City and the Registrar may treat the person listed as owner in the Register as the owner of the Obligations for all purposes. (d) The Registrar shall mail or cause to be delivered the amount due under each Obligations to the registered owner at the address appearing on the Register on the fifteenth (15th) day of the month preceding the payment date (the "Record Date"). If payment is so mailed, neither the City nor the Registrar shall have any further liability to any party for such payment. (e) The Obligations may be exchanged for obligations representing the same aggregate principal component payment amounts with the same principal payment date in different authorized denominations, and the Obligations may be transferred to other owners if the Registered Owners submit the following to the Registrar: (1) written instructions for exchange or transfer satisfactory to the Registrar, signed by the Registered Owner or his attorney in fact and guaranteed or witnessed in a manner satisfactory to the Registrar; and (2) the Obligations to be exchanged or transferred. (f) The Registrar shall not be required to exchange or transfer any Obligations submitted to it during any period beginning with a Record Date and ending on the next following Page 3-Resolution 24-10 payment date; however, such Obligations shall be exchanged or transferred promptly following that payment date. (g) The Registrar shall not be required to exchange or transfer any Obligations that have been designated for prepayment if such Obligations are submitted to the Registrar during the 15-day period preceding the designated prepayment date. (h) For purposes of this section, Obligations shall be considered submitted to the Registrar on the date the Registrar actually receives the materials described in subsection (e) of this Section 5. (I) In the event any Obligation is mutilated, lost, stolen or destroyed, the Registrar may issue a new Obligation of like principal payment date, interest component and denomination if the asserted owner of such Obligation provides to the Registrar and the City an affidavit, certificate or other reliable proof that the Registrar or the City reasonably finds protects the City from conflicting claims for payment under the Obligations. (j) The City may alter these provisions regarding registration, exchange and transfer by mailing notification of the altered provisions to all Registered Owners and the Registrar. The altered provisions shall take effect on the date stated in the notice, which shall not be earlier than 45 days after notice is mailed. Section 6. Book-Entry System. During any time that the Obligations are held in a book-entry-only system (the "Book-Entry System"), the registered owner of all of the Obligations shall be The Depository Trust Company, New York, New York ("DTC"), and the Obligations shall be registered in the name of Cede &Co., as nominee for DTC. The City has entered into a Blanket Issuer Letter of Representations (the "Issuer Letter") wherein the City represents that it will comply with the requirements stated in DTC's Operational Arrangements as they may be amended from time to time. Under the Book-Entry System, the Obligations shall be initially executed and delivered in the form of a single fully registered obligation certificate, one for each Series and maturity of the Obligations. Upon initial execution and delivery, the ownership of such Obligations shall be registered by the Registrar on the registration books in the name of Cede & Co., as nominee of DTC. The City and the Registrar may treat DTC (or its nominee) as the sole and exclusive registered owner (the "Registered Owner") of the Obligations registered in its name for the purposes of: (i) payment of the principal component evidenced and represented by such Obligations; (ii) prepayment price of, and premium, if any, or interest component evidenced and represented by the Obligations; (iii) selecting the Obligations or portions thereof to be redeemed, if any; (iii) giving notice as required under this Resolution; (v) registering the transfer of Obligations; and (vi) obtaining any consent or other action to be taken by the owners and for all other purposes whatsoever; and neither the Registrar nor the City shall be affected by any notice to the contrary. Page 4-Resolution 24-10 The Registrar shall not have any responsibility or obligation to any person claiming a beneficial ownership interest in the Obligations under or through DTC or any DTC Participant ("Participant"), or any other person that is not shown on the registration books of the Registrar as being a registered owner, with respect to: (i) the accuracy of any records maintained by DTC or any Participant; (ii) the payment by DTC or any Participant of any amount in respect of the principal component evidenced and represented by or prepayment price of or interest component evidenced and represented by the Obligations; (iii) any notice or direction which is permitted or required to be given to or received from owners under this Resolution or the Obligations; (iv) the selection by DTC or any DTC Participant of any person to receive payment in the event of a partial prepayment of the Obligations; or (v) any consent given or other action taken by DTC as owner; nor shall any DTC Participant or any such person be deemed to be a third party beneficiary of any owners' rights under this Resolution or the Obligations. The Registrar shall pay from moneys available under the Escrow Agreement all principal components evidenced and represented by and premium, if any, and interest components evidenced and represented by the Obligations only to or upon the order of DTC, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations under the Financing Agreement and the Registrar's obligations under the Escrow Agreement and the Obligations with respect to the principal components evidenced and represented by and premium, if any, and interest evidenced and represented by the Obligations to the extent of the sum or sums so paid. So long as the Obligations are held in the Book-Entry System, no person other than DTC shall receive an authenticated Obligation for each separately stated principal component payment date evidencing the obligation of the Registrar to make payments of principal components evidenced and represented by the Obligations and premium, if any, and interest components evidenced and represented by the Obligations pursuant to this Resolution. Upon delivery by DTC to the Registrar of DTC's written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and subject to the provisions of this Resolution with respect to transfers of Obligations,the term "Cede&Co.," in this Resolution shall refer to such new nominee of DTC. At any time it determines that it is in the best interests of the owners,the City may notify the Registrar, and the Registrar will subsequently notify DTC, whereupon DTC will notify the DTC Participants,of the availability through DTC of Obligation certificates. In such event,the Registrar shall issue, transfer and exchange, at the City's expense, Obligation certificates as requested in writing by DTC in appropriate amounts. DTC may determine to discontinue providing its services with respect to the Obligations at any time by giving written notice to the Registrar and discharging its responsibilities with respect thereto under applicable law. If DTC resigns as securities depository for the Obligations, such Obligation certificates shall be delivered pursuant to this section. Under such circumstances (if there is no successor securities depository), the Registrar shall be obligated to deliver Obligation certificates as described in this Resolution, provided that the expense in connection therewith shall be paid by the City. In the event Obligation certificates are executed and delivered, the provisions of this Resolution shall apply to, among other things,the transfer and exchange of such Obligation certificates and the method of payment of principal components evidenced and represented by the Obligations, premium, if any, and interest components evidenced and represented by such Obligations. Whenever DTC Page 5-Resolution 24-10 requests the Registrar to do so,the Registrar will cooperate with DTC in taking appropriate action after written notice (a)to make available one or more separate Obligation certificates evidencing the Obligations to any DTC Participant having Obligations credited to its DTC account, or (b) to arrange for another securities depository to maintain custody of certificates evidencing the Obligations. Section 7. Prepayment. Amounts payable by the City under the Financing Agreement and amounts payable under the Obligations may be subject to optional, mandatory, extraordinary and/or conditional prepayment prior to stated principal component payment dates as determined by the Authorized Representative pursuant to Section 9 hereof. Section 8. Tax-Exempt Status and Covenant as to Arbitrage; Reimbursement. (a) The City covenants to comply with the instructions and requirements of the Tax Certificate to be executed upon delivery of the tax-exempt Obligations. This covenant shall survive payment in full or defeasance of such Obligations. (b) The City hereby declares its official intent to use proceeds of the tax-exempt Obligations to reimburse Expenditures. This declaration is made solely for purposes of establishing compliance with the requirements of Section 1.150-2 of the Treasury Regulations. This declaration does not obligate the City to make any expenditure, incur any indebtedness, or proceed with the Project. Section 9. Delegation for Establishment of Terms and Sale of the Obligations. Each Authorized Representative is hereby authorized and directed, on behalf of the City without further approval of the City Council to: (a) appoint an Escrow Agent and a Registrar for the Obligations; (b) establish the series designations, the principal and interest component payment dates, principal component amounts, prepayment provisions, if any, interest component amounts, premium and/or discount, if any, denominations and all other terms for the Financing Agreement and the Obligations; (c) establish the method of sale of the Obligations as authorized in Section 1 hereof, and if the Obligations are sold on a negotiated basis, negotiate, execute and deliver a bond purchase contract in the form approved by the Authorized Representative and such other agreements, certificates or sale documents as are necessary in connection therewith, or if the Obligations are sold on in a public competitive sale, approve the final form of and cause an Official Notice of Obligation Sale (the "Notice")for a competitive sale, substantially in the form approved by the Authorized Representative to be published electronically and award the successful bid or reject the bids for the Obligations, as directed by this Section 9; Page 6-Resolution 24-10 (d) make any covenants or agreements necessary or desirable to obtain favorable financing terms for the Obligations, including without limitation, a pledge of the City's full faith and credit and, if desirable, a pledge of other amounts available to the City; (e) negotiate the terms of, and execute and deliver the Financing Agreement and the Escrow Agreement; (f) approve and authorize the preparation and distribution of preliminary and final official statements relating to the Obligations; (g) obtain ratings on the Obligations if determined by the Authorized Representative to be in the best interest of the City and expend Obligation proceeds to pay for such ratings; (h) obtain credit enhancement for the Obligations and execute and deliver any related agreements or other documents; (I) approve the form of the Obligations and take such actions as are necessary to qualify the Obligations for the book-entry system of DTC; (j) approve, execute and deliver a Continuing Disclosure Certificate pursuant to the Securities and Exchange Commission Rule 15c2-12, as amended; (k) enter into covenants regarding the use of the proceeds of the Obligations received by the City pursuant to the Financing Agreement; (I) approve, execute and deliver closing documents and certificates relating to the sale of the Obligations and the execution and delivery of the Financing Agreement, the Escrow Agreement and the Obligations; (m) execute and deliver a certificate specifying the actions taken pursuant to this Section 9, and any other certificates, documents or agreements that an Authorized Representative determines are desirable to execute, deliver and administer the Financing Agreement and the Escrow Agreement and otherwise to sell, deliver and administer the Obligations in accordance with this Resolution. Section 10. Procedures for Sale of the Obligations. Pursuant to Sections 1 and 9 hereof, the Authorized Representative shall establish the method of sale of the Obligations. If the Obligations are sold pursuant to a public competitive sale, the Authorized Representative shall cause the Notice, or a summary thereof,to be published electronically on the Internet prior to the sale date stated in the Notice. For a competitive sale, bids to purchase the Obligations shall be received and reviewed on the date specified by the Authorized Representative in the Notice or upon such later date determined by the Authorized Representative if the sale is postponed based on market or other conditions. The Authorized Representative is authorized, on behalf of the City, to accept or reject the bids for the Obligations. The Authorized Representative may postpone the sale of the Obligations to a later date, cancel the sale based upon market conditions or, alternatively, enter into a negotiated sale of the Obligations pursuant Page 7-Resolution 24-10 to terms determined and approved by the Authorized Representative and as authorized by this Resolution. Section 11. Defeasance. The City may defease its Obligations under the Financing Agreement by setting aside, with a duly appointed escrow agent, in a special account irrevocably pledged to the payment of the principal and interest components of the Financing Agreement to be defeased, cash or direct obligations of the United States of America, including obligations of any federal agencies to the extent they are unconditionally guaranteed by the United States of America, in an amount which, in the opinion of a nationally recognized expert in the field of mathematical calculations relating to tax-exempt and taxable obligations, is sufficient without reinvestment to pay all principal components and interest components of the defeased Financing Agreement until the principal payment date or any earlier prepayment date. The obligations of the City under the Financing Agreement that have been defeased pursuant to this Section shall be deemed paid and no longer outstanding, and shall cease to be entitled to any lien, benefit or security under this Resolution, the Financing Agreement or the Escrow Agreement except the right to receive payment from such special escrow account. Section 12. Appointment of Special Counsel and Financial Advisor. The City hereby appoints Orrick, Herrington &Sutcliffe LLP of Portland,Oregon, as special counsel to the City with respect to the Obligations and PFM Financial Advisors LLC, as Financial Advisor to the City with respect to the Obligations. Section 13. Resolution to Constitute Contract. In consideration of the purchase and acceptance of any or all of the Obligations by those who shall own the same from time to time (the "Obligation Owners"), the provisions of this Resolution shall be part of the contract of the City with the Obligation Owners and shall be deemed to constitute a contract between the City and the Obligation Owners pursuant to ORS 287A.315 and ORS 287A.325, or any successor statute. The covenants, pledges, representations and warranties contained in this Resolution, or in the closing documents executed in connection with the Obligations, including without limitation the City's covenants and pledges contained in Section 3 hereof, and the other covenants and agreements herein set forth to be performed by or on behalf of the City shall be contracts for the equal benefit, protection and security of the Obligation Owners, all of which shall be of equal rank without preference, priority or distinction of any of such Obligations over any other thereof, except as expressly provided in or pursuant to this Resolution. Section 14. Effective Date. This Resolution shall take effect immediately upon its adoption by the City Council. Considered and adopted by the City Council of the City of Lake Oswego, Oregon, at a regular meeting held on the 5th day of March, 2024. AYES: NOES: Page 8-Resolution 24-10 EXCUSED: ABSTAIN: Joseph M. Buck, Mayor ATTEST: Kari Linder, City Recorder Approved as to Form: Ellen Osoinach, City Attorney Page 9-Resolution 24-10 ATTACHMENT 2 RESOLUTION 24-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO ADJUSTING THE BUDGET FOR THE BIENNIUM COMMENCING JULY 1, 2023 APPROVING RESOURCES/REQUIREMENTS,AND MAKING APPROPRIATIONS. WHEREAS, Certain conditions and situations have arisen since the initial preparation of the 2023-25 budget and necessitate changes in financial planning, now,therefore, BE IT RESOLVED by the City Council of the City of Lake Oswego that: Section 1. The City Council hereby adjusts the budget for the biennium 2023-25 in the amount of $16,500,000. Section 2. The City Council hereby authorizes the appropriations of resources and approval of requirement! listed below: Sewer Fund Adopted Revised Difference Resources: Other Financing Sources $ - $16,500,000 $ 16,500,000 Requirements: Sewer Department $47,184,000 $56,884,000 $ 9,700,000 Debt Service 11,254,000 12,354,000 1,100,000 Contingency 4,985,332 10,685,332 5,700,000 $ 16,500,000 Explanation of Major Changes: To reflect the sale and debt service payments of the 2024 FF&C Sewer Bonds. Considered and enacted at a regular meeting of the City Council held on the 5th day of March, 2024 AYES: NOES: ABSENT: Joseph M. Buck, Mayor ATTEST: Kari Linder, City Recorder APPROVED AS TO FORM: Ellen Osoinach, City Attorney Resolution 24-11 Page 1 of 1 :04'S � E000UNCIL REPORT OREGO\--" Subject: 2023 Americans with Disabilities Act (ADA) Annual Progress Report Meeting Date: March 5, 2024 Staff Member: Kelli Byrd, ADA Coordinator Report Date: February 23, 2024 Department: Engineering Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑ Resolution ❑X Not Applicable ❑X Information Only Comments: ❑ Council Direction ❑ Consent Agenda Staff Recommendation: No Council action, information only. Recommended Language for Motion: NA Project/ Issue Relates To: Americans with Disabilities Act Self-Evaluation &Transition Plan Project Issue before Council (Highlight Policy Question): ❑X Council Goals/Priorities ❑Adopted Master Plan(s) ❑Not Applicable ISSUE BEFORE COUNCIL: Staff will be presenting an update on the City's Americans with Disabilities Act Self-Evaluation and Transition Plan project. BACKGROUND: In an effort to enhance accessibility for all community members, on December 20, 2022, the Lake Oswego City Council adopted and approved the City's inaugural Americans with Respect. Excellence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 2 Disabilities Act (ADA) Self-Evaluation and Transition Plan. The plan encompasses four key components: • Reviewing all City programs, services, and policies; • Evaluating the accessibility of City facilities, including buildings, parks, and parking lots; • Assessing facilities in the public right-of-way; and • Developing a strategic plan and tools for implementing recommended changes to City facilities and practices. The ADA Transition Plan serves as a roadmap for ensuring that the City's buildings, parks, programs, and public spaces are accessible to everyone. DISCUSSION: The purpose of the 2023 Americans with Disabilities Act (ADA) Annual Progress Report is twofold: firstly, to highlight the City's efforts in implementing the ADA Transition Plan across all departments, and secondly, to document innovative programs, notable accessibility projects, and outreach initiatives undertaken between January 1, 2023, and December 31, 2023, aimed at accommodating individuals with disabilities. REPORT HIGHLIGHTS: In 2023, the ADA Coordinator: • Received more than 65 inquiries. • Two formal grievances were filed. • Eleven requests for reasonable accommodations were processed and addressed through appropriate channels. • Formed an All Ability Employee Resource Group (AAERG) with the goal of fostering a welcoming and inclusive workplace for employees with disabilities and invisible illnesses at the City. • Facilitated multiple training sessions for staff on ADA compliance and accessibility best practices. • Collaborated with all departments across the City to ensure compliance with ADA regulations. • Actively participated in public outreach and community engagement initiatives. In 2023, departments across the City also made significant progress and accomplishments in improving accessibility and implementing the ADA Transition Plan. These are outlined in the full report attached. ATTACHMENTS: 1. 2023 Americans with Disabilities Act (ADA) Annual Progress Report, March 2024 2. Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan, October 2022 Respect. Excellence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY eiiiriwpc% OREGO� 2023 Americans with Disabilities Act (ADA) Annual Progress Report City of Lake Oswego, Oregon March 1, 2024 As the City of Lake Oswego strives to become a place where every individual feels safe, welcomed, supported and included, it is my great honor to present the City's 2023 Americans with Disabilities Act (ADA) Progress Report. I extend my heartfelt appreciation to the City's ADA Technical Team, the All Ability Employee Resource Group, and the accessibility champions throughout Lake Oswego who consistently identify effective ways to improve access at the City. Finally, I would like to express gratitude to Mayor Buck, City Council, City Manager Martha Bennett, and Public Works Director and City Engineer, Erica Rooney, for their steadfast leadership and unwavering support of the ADA program. Respectfully submitted, Kelli Byrd, ADAC Certified Americans with Disabilities Act Coordinator City of Lake Oswego Background In an effort to enhance accessibility for all community members, on December 20, 2022, the Lake Oswego City Council adopted and approved the City's inaugural Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan. The plan encompasses four key components: • Reviewing all City programs, services, and policies; • Evaluating the accessibility of City facilities, including buildings, parks, and parking lots; • Assessing facilities in the public right-of-way; and • Developing a strategic plan and tools for implementing recommended changes to City facilities and practices. The ADA Transition Plan serves as a roadmap for ensuring that the City's buildings, parks, programs, and public spaces are accessible to everyone. Purpose The purpose of this annual progress report is twofold: firstly, to highlight the City's efforts in implementing the ADA Transition Plan across all departments, and secondly, to document innovative programs, notable accessibility projects, and outreach initiatives undertaken between January 1, 2023, and December 31, 2023, aimed at accommodating individuals with disabilities. 2023 ADA Annual Progress Report 3 Notice Under the Americans with Disabilities Act In accordance with the ADA, the City of Lake Oswego has made available to applicants, participants, beneficiaries, and other interested persons information regarding the provisions of the ADA and its applicability to the services, programs, and activities of the City (Appendix A). In 2023, ADA notices were provided to the public through posters prominently displayed in all of the City's buildings and on the City's website. Copies are also provided to any person upon request. Employment ADA Title I Employment compliance is regulated by the Human Resources Department. In brief, the City employment policies comply with the U.S. Equal Employment Opportunity Commission regulations implementing Title I of the Americans with Disabilities Act of 1990, codified at 29 C.F.R. Part 1630. Employment policies and records of compliance are maintained by the Human Resources Department. The City provides the following statement on the Job Opportunities! page: The City is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status,familial status, gender identity and expression, sexual orientation, disability, any other consideration made unlawful under any federal, state, or local law. As part of our commitment, the City of Lake Oswego will ensure that persons with disabilities are offered reasonable accommodations. Please email your accommodation request to hr@lakeoswego.city before the application deadline. General Effective Communication Provisions The City has identified sources of qualified sign language and oral interpreters, qualified readers, real-time transcription services, and vendors able to put documents in Braille. These sources are updated periodically and are available by contacting the Office of the ADA Coordinator. Several City facilities have assistive listening devices to assist people with hearing loss better participate in trainings, meetings, and events. 2023 ADA Annual Progress Report 4 The Office of the ADA Coordinator Through collaboration with all departments across the City, the ADA Coordinator works diligently to ensure compliance with ADA regulations. Below are some of the ADA Coordinator's accomplishments for 2023. Grievances and Inquiries In accordance with the ADA, the City has adopted and published a grievance procedure providing for prompt and equitable resolution of complaints alleging any action that would be prohibited by Title II of the ADA (Appendix B). The Office of the ADA Coordinator distributes the grievance procedure to all City departments, posts copies of it in conspicuous locations in each of the City's public buildings, and posts copies to the website in an accessible format. The Office of the ADA Coordinator refreshes each posted copy, and updates the contact information contained on it, as necessary. Copies are also provided to any person upon request. Formal Grievances Two formal grievances were filed with the ADA Coordinator in 2023. General Inquiries The ADA Coordinator has a dedicated phone number and email address for general inquiries. More than 65 inquiries were received in 2023. Many calls and emails received by the ADA Coordinator were related to issues outside the purview of the City or the ADA Coordinator. Most calls pertained to accessibility issues on private property, over which the City lacks jurisdiction, and were subsequently directed to other resources for assistance. Accommodation Requests Eleven requests for reasonable accommodations were brought to the attention of the ADA Coordinator. This is not a comprehensive count of requests for accommodations citywide, as each department is authorized to provide reasonable accommodations. Staff Training/Development ADA Program at the City of Lake Oswego Training Throughout the year, employees from various departments and divisions received training on the ADA Program at the City including Engineering, Library, Human Resources, Communications, IT, Finance, Parks and Recreation, Planning, and Public 2023 ADA Annual Progress Report 5 Works. This training equips employees with a fundamental understanding of the Title II requirements of the ADA and effective methods of serving individuals with disabilities. The sessions were attended by more than 120 employees. Training records are maintained by the ADA Coordinator. Reasonable Accommodations in the Workplace In April, the HR Department conducted a training session to educate staff on the process of requesting reasonable accommodations in the workplace. The session was attended by 10 employees. Training records are maintained by the ADA Coordinator. Employee Assistance Program (EAP) Benefits During Mental Health Awareness Month in May, HR conducted a training session to educate staff about the City's Employee Assistance Program (EAP). The EAP provides free and confidential assessments, short-term counseling, referrals, and follow-up services to employees facing personal and/or work-related challenges. The session was well-attended, with 17 employees participating. Training records are maintained by the ADA Coordinator. New Employee Orientation Each New Employee Orientation includes a 45-minute presentation by the ADA Coordinator. The presentation provides an overview of the City's general obligations under the ADA, how to respond to requests for reasonable modifications/accommodations, and etiquette tips for serving individuals with disabilities. Two sessions were attended by 42 employees in 2023. Training records are maintained by the Human Resources Office. All Ability Employee Resource Group In January 2023, the ADA Coordinator formed an All Ability Employee Resource Group (AAERG) with the goal of fostering a welcoming and inclusive workplace for employees with disabilities and invisible illnesses at the City. The AAERG meets monthly on the third Thursday of every month from noon to 1 pm at City Hall. Meetings are for staff to get to know each other over lunch, share ideas, and plan activities. All employees are welcome to attend — participants don't need to have a disability to attend, allies are encouraged to join as well. See Appendix C for programming. ADA Information Portal for Employees In March 2023, the ADA Coordinator established a dedicated webpage on the City's Private Pages platform. This webpage serves as a central information hub designed to provide staff members with easy access to resources pertaining to the Americans with Disabilities Act (ADA), including training opportunities and other resources. 2023 ADA Annual Progress Report 6 Outreach & Community Involvement Outreach within the community is crucial for understanding and responding to the needs of people with disabilities in the City. In line with this objective, the ADA Coordinator actively engaged in various disability-related events, participated in committees, and implemented campaigns for Disability Awareness Month in March and Disability Pride Month in July. These efforts aim to enhance opportunities for people with disabilities in the community. Some of the committees and groups with which the ADA Coordinator has participated include, but are not limited to: • January 15—Attended the Martin Luther King, Jr. celebration and served on the Planning Committee • March —Celebrated Disability Awareness Month with campaign including proclamation, social media posts, and two videos featuring campaign events and how to request an accommodation • May 22— Attended "Walking Through Portland with a Panther: The Life of Mr. Kent Ford. All Power!" sponsored by the Lake Oswego Public Library, Respond to Racism and Lakewood Center for the Arts • June 18—Attended the City of Lake Oswego's Juneteenth celebration at City Hall • June 28—Served lunch at the Adult Community Center • July—Celebrated Disability Pride Month with campaign including proclamation and City- wide events • July 4—Participated in the 4th of July Parade Star Spangled Parade with the City's All Ability Employee Resource Group • July 5-31— Assisted in coordinating the Special Olympics Display at City Hall • July 15—Attended the Talking Book & Braille Services presentation sponsored by the Library at the Adult Community Center • July 18—Attended the Third Tuesday Author Series Disabled Hikers at the Library • July 26— Served lunch at the Adult Community Center • July 27—Attended Movies in the Park: Turning Red at Millennium Plaza Park • August 9 and August 23—Participated in Community Coffee Talks with Respond to Racism • September 17—Attended the Cultural Xchange Festival at Millennium Plaza Park • September 26—Attended the NW Equity Summit • November 22— Served lunch at the Adult Community Center • December 12—Attended the Parks Plan 2040 Community Advisory meeting 2023 ADA Annual Progress Report 7 Progress and Accomplishments Across City Departments Library Each division within the Library continues to review its areas for ADA compliance in accordance with the ADA Transition Plan. Staff are not solely concentrating on physical enhancements within the Library, but are also committed to improving programming, training, and outreach services, thereby ensuring continuous updates and changes toward ADA compliance. Here are some of the Library's 2023 accomplishments: • The Library Director, Library Managers and the City's ADA Coordinator completed Project ENABLE training. Project ENABLE provides free, foundational training designed specifically for public, academic or school librarians worldwide, to help them gain the knowledge and skills needed to create inclusive and accessible libraries that meet the needs of all students. • Library staff participated in the EDI Cohort and Public Employee Diversity Conference. • Installed an ADA-complaint work desk in the Children's Library. • Purchased Assistive Listening Devices to be used at events in the Library (Appendix D). • Updated its webpage for ease in requesting an accommodation. • Installed signage welcoming Service Animals only. • Public agendas for the Library Advisory Board specifically provide a link and contact information for ADA accommodation requests to attend meetings. • Website events page has a link where patrons can request ADA accommodations, translation services and access to Assistive Listening Devices. • Provided an American Sign Language interpreter at Lake Oswego Reads author event. OW IT "" ITI L: _�� Picture 1: A new 1. ■ ADA-compliant - - %,� work desk has • been installed in the Children's Library, - ..: �. enhancing �, ,,. •r--- ,t� accessibility for F � v ;,,: .' all patrons. _a 2023 ADA Annual Progress Report 8 • Collaborated with the Lake Oswego School District Community Transition Program and Clackamas County Aging and Disability Resource Connection to host Library volunteers through the Transition Program. • Expanded the Rover Outreach Program to include regular visits to senior living facilities. As a result of this increased outreach, the Home Delivery program has seen an increase in sign-ups of 76% over the last 6 months. • In addition to providing ongoing Home Delivery services, the Library offers temporary Materials by Mail services, wherein library holds are mailed to library patrons on a one- time basis. _ il�, 1 �ti',. I �I + ,,,,,. ' ICI, li`r- ~� ' II lkdk T f , I iIII I 1 t f../ . . , % ti ti I # a _ r ..ct,,,,-...,A ___ _ 1 ii Picture 2: The Lake Oswego Public Picture 3: Library staff actively engaging Library can deliver books and other with a child at a public outreach event. library materials to residents on a short-term or long-term basis. 2023 ADA Annual Progress Report 9 Public Works City Engineering division staff continues to plan, design, and construct ADA improvements within the public right of way. Staff has started implementing programs consistent with the ADA Transition Plan. Major accomplishments, highlights, milestones, and projects undertaken during 2023 include: • Completed design of Jean & Pilkington Intersection Improvements. Project includes upgrading the four corners of the intersection for the curb ramps, push buttons, etc. to meet current ADA design standards. • Completed construction of new sidewalk segments on Douglas Way, Hallinan Street, and Boca Ratan Drive. These three segments included about 4,500 linear feet of new sidewalk and 27 new curb ramps. • Completed the design procurement for the next group of pathways which will include new sidewalks and curb ramps along Carman Drive, portions of Pilkington Road, and Treetop/Meadowlark Lane. • Completed the McVey-Stafford Corridor Vision study which includes planning for significant ADA improvements between Overlook Drive and State Street. The ADA scope of the eventual construction project is expected to include curb ramps, sidewalks, and crossings. • Secured significant funding for curb ramp improvements in the updated Capital Improvement Plan and Biennium Budget. This is expected to provide $4.5M over the next six years for curb ramp retrofits. • Managed ADA improvements as a part of right of way permitting specifically ensuring rc„ driveway and sidewalk construction is ADA compliant. ,� f YP• 4 '� a3 l i • • 7H ' • Picture 4: A new ADA-compliant sidewalk was Picture 5: A new ADA-compliant curb ramp and completed on Bocca Rattan Drive in 2023, crosswalk have been installed at the intersection enhancing accessibility for pedestrians. of Hallinan Street and Hemlock Street, improving accessibility and safety for pedestrians. 2023 ADA Annual Progress Report 10 • Participated in ADA training as a part of the Northwest Pavement Management Association annual conference and American Public Works Association PWX annual conference. • Assisted with Gallery Without Walls public art installations and other special events to ensure ADA compliance. • Attended Accessibility for Social Media 2.0 training offered by the Great Lakes ADA Center. • Attended training/webinar for the PROWAG Final Ruling. • Improved the City website by reorganizing content on the stormwater division pages, water pages, and CIP projects to be easier to access by removing redundant links and clicks. • Implemented ALT text for all Engineering and Public Works images and content posted on social media accounts. • Improved use of hashtags on social media by capitalizing them to ensure accessibility and ease of reading for screen readers. • Implemented open captioning and subtitles for all videos. -- J U LY IS RM �ru„ us/ BILITY 7=1= 4 L PRIDE MONTH What is Disability Pride Month? ma'°° '�m� ii1ih6 .Disability Pride Month is celebrated annually in July to promote acceptance of disability as an identity,community,culture,and pride feu S by people with disabilities ~� I i •The first Disability Pride Parade was celebrated In eeston in 1990 f;r• I f Kristine Ashton 5 •DisabHity Pride Month challenges ab1916m and tlietrlminatlon that people � '':f with disabilities may experience Beautification Specialist f _, - •It is celebrated In July to commemorate the passing of the Americans with Disahilities Act on July 26,1990 - k.beautification of a city is what define_ L E p�� pig n ® How Public Works Connects Us-Part 4 c?Q B Q u cin�lake Osr,'c90 s6svibea � I n u o: 617 ..me» , �e� ro„nKreM1wero,r"�xa �r<orar rnm"wm.maan e rye"wo,u Picture 6: Capitalizing hashtags on social media helps Picture 7: Open captioning is implemented on all improve accessibility for screen readers and users with Public Works videos, ensuring accessibility for visual impairments, ensuring that the hashtags are individuals who are deaf or hard of hearing. read accurately and clearly. 2023 ADA Annual Progress Report 11 City Manager's Office Some of the department highlights and accomplishments in 2023 include: • Standardized public meeting notices for City's governing bodies (Council, Boards and Commissions, Task Forces) to include virtual meeting requests, along with interpretation and accessibility accommodations. • Added accommodation request language on City-wide mailed monthly newsletter, as well as city volunteer applications for Boards and Commissions, Youth Leadership Council, and Task Forces. -: r'',. ? . sue" . - . . �+1 JULYis u'b�,. BILITY . , 14 PRIDE MONTH P ��Q AEI 1 �OWL 'eO+ITYOFT�.'T:P - a{ �. ' LL ABILITY r EMPLOYEE �r .411 +f 1 O '_ST@URGE GROUP ` n s i h t. r 'ilk' - - ""1"111111110r . ik Picture 8: The All Ability Employee Resource Group participated in the 4th of July Star Spangled Parade hosted by Parks & Recreation in celebration of Disability Pride Month (July). Disability Pride Month celebrates the achievements, contributions, and resilience of individuals with disabilities, promoting awareness, acceptance, and inclusion. 2023 ADA Annual Progress Report 12 Parks & Recreation Various accomplishments and progress were made toward ADA accessibility within Parks & Recreation including the newly refurbished Tennis Center, several projects at the Adult Community Center, a new picnic shelter, and many ongoing projects for the 2040 Parks Plan. Other accomplishments include: • Hosted an accessibility focus group as part of Parks Plan 2040 to hear from community members about issues, opportunities, and recommendations for increasing access to parks and recreation in Lake Oswego for people of all ages and abilities. • The L.O. Tennis Center Addition Project was completed in December 2022 (contractors signed off Jan. 2023). This project transformed a facility originally built in 1974, which did not meet ADA requirements, into a facility fully compliant with ADA standards throughout the Tennis Center. • Adult Community Center & Parks staff attended Exploring Oregon Parks and Recreation Accessibility at the Oregon Recreation and Parks Association conference in November, 2023. • Staff attended a webinar about adaptive sports in March, 2023. • Staff took a tour of a new accessible playground at Gabriel Park in May, 2023. • Staff attended ADA programming at the annual NRPA conference held in October, 2023. • In collaboration with Oregon Special Olympics, the Tennis Center continues to provide access to the center for a 19 - week athlete program, the only Special Olympics Tennis program in the northwest. • Installed a curb ramp to a picnic table overlooking Tryon State Park at the Adult Community Center. 1 N _ • c't •L.�. •- i - '� •fit L } of ' . Picture 9: A new curb ramp has been installed at Tryon State Park, providing accessible access to the picnic table. 2023 ADA Annual Progress Report 13 • An inclusive swing was installed at George Rogers Park playground providing for more accessible opportunities. • The lower picnic shelter at George Rogers Park was replaced which expanded the concrete surface allowing for ADA access within the entire shelter. Three ADA picnic table were installed as well. A new compacted gravel pathway connecting the ADA parking area to the new shelter was also added. gyp + P_ t{ F - d - fi.. { , • '' 7 P .c`r1 Se . lk .� " -sk: i��lP _ P� ,v4 1 i * . 'I Picture 10: A new picnic shelter has been erected at George Rogers Park, providing additional amenities for park visitors to enjoy. Picture 11: A new inclusive swing has been installed at George Rogers Park, enhancing accessibility and inclusivity for all. • Updated the Activity Guide on the website to a new format to make it more accessible. This new format is called "Flip Book by lssuu", and it helps people access info in an easier way, including increasing the size and turning pages. • The Adult Community Center offers transportation to the grocery store and to the Adult Center for activities for those unable to drive. A bus with a lift is on site if we need to provide service for anyone unable to use the bus stairs. • The Adult Community Center offers medical ride reimbursement for those unable to drive themselves to a medical appointment. • Meals on Wheels program delivers over 14,000 meals per year to seniors who are homebound and have disabilities. In addition, meals are provided three days a week at the Adult Community Center for walk-in patrons. 2023 ADA Annual Progress Report 14 • The Adult Community Center has a hearing loop system installed in a few of its classrooms. • All public meetings are held using a hybrid approach to make them more accessible. • Inclusion Support Program: LOPR welcomes those who's disabilities may require support or accommodations to participate. For youth ages 3-17, assessments are provided to determine the level of support needed and, if applicable, a support aide will be scheduled. For adults who experience special needs/disabilities, the Lake Oswego Adult Community Center (LOACC), can determine how to best support and serve through access, support and resources. • LOPR partners with providers such as Every Body Athletics and Adventures without Limits as well as blended instructor-led classes. • Hosted an accessibility focus group as part of Parks Plan 2040 to hear from community members about issues, opportunities, and recommendations for increasing access to parks and recreation in Lake Oswego for people of all ages and abilities. • Partnered with the City's ADA Coordinator during Disability Pride Month (July) to include a film as part of Movies in the Park that highlighted individuals with disabilities. • The digital display on the coffee maker was too small at the Adult Community Center, so a large print laminated version was created for those with low vision. 1sr SCREEN ESPRESSO DOUBLE ESPRESSO OZ 10 OZ AMERICANO AMERICANO 80Z 10OZ COFFEE COFFEE Picture 12: A large font coffee maker guide has been provided for visitors with low vision, ensuring they can easily operate the equipment. 2023 ADA Annual Progress Report 15 Community Development In the Community Development Department, ensuring ADA access primarily revolves around facilitating accessibility to public meetings. This includes Planning Commission, Development Review Commission, and Historic Resources Advisory Board meetings held at City Hall, as well as public engagement activities for long-range planning projects. To accommodate individuals with disabilities, the department offers several accommodations, including the option to participate in public meetings virtually. Additionally, assisted listening devices and sign language interpreters are provided upon request. Other 2023 highlights include: • Standardized all meeting agendas to include clear information at the top of the page on how to participate in a meeting remotely, how to make ADA accommodation requests, and how to request translation services. • Conducted a pre-application meeting with a resident who was hard of hearing. Planning staff proactively sought resources online, including tips for effective communication with people who are deaf or hard of hearing, which staff consulted prior to the meeting. • Created an ADA resource folder where information, along with other ADA resources, are saved for future reference, as well as a spreadsheet summarizing best practices for supporting people with disabilities or who need additional support when utilizing Community Development Department services. TL-i)'W>14 vffil a .. s - Picture 13: The All Ability Employee Resource Group had a delightful boat tour of Oswego Lake, generously hosted by the Lake Oswego Corporation. 2023 ADA Annual Progress Report 16 Fire With the assistance of the City's ADA Coordinator and City Facilities Manager, the Fire Department conducted comprehensive reviews of the four Lake Oswego Fire Stations. Action plans have been formulated to improve compliance based on the ADA Transition Plan. Additionally, here are some other accomplishments and community involvement initiatives completed in 2023: • Repaired the Main Fire Station rear accessible door push button with a new hardwired accessible push button. • Staff participated in the annual Northwest Public Employees Diversity Conference: "Working with the Deaf and Hard of Hearing." The training sessions provided tools to foster growth within the organization in ADA and inclusivity. • Staff provides ALT text in social media community outreach communications. Closed captioning and subtitles are utilized in videos. • Provided an American Sign Language (ASL) Interpreter as requested during a recognition ceremony. • Contracted with Language Line Solutions to provide response personnel with over-the- phone interpreter services, ensuring crews are providing the best and most inclusive services for the community. • Collaborated with Guiding Eyes for the Blind: An organization that raises and provides guide dogs for people with vision loss. The group regularly meets inside the Main Fire Station with their service dogs in training and putting them through obstacles, distractions, and socialization. — 'I. ' imouI . ` V_. Pa: -- It �. 5. .. ." s r i I w ,1- . -.. - ' - . L= �1 — I� Picture t'ego �'irc I Dep t. l r = I I •...-- 6'. 4. .. .,1; ri4 �.. I, r I_ ..,. >,p ` . - - _, rI :'4' % .r Guiding .t�,:• . . i. r Eyes for f.. } . . me the Blind itii, R1. at the ,4t. ,4:; • -„`' .:IN Main Fire • 4 x . J. :, •` Station. • s: f, -Z. I `'.a- ,jam -r-<9 ki. i.: ..x x .:4. - , . .- , ... . ,_.. . : -- --- ,.. _ . . � ' '-o. T �. ` 1 _ . ... ,. _ - _ .,.,, _ 2023 ADA Annual Progress Report 17 • Participated in the Down Syndrome Network Oregon Buddy Walk at Millennium Plaza Park that was largely attended comprising of 1,000 guests and 40 teams participating in the walk. The Buddy Walk has become know as the premier advocacy event for Down Syndrome in the United States. • Community Emergency Response Team (CERT) training was held at the Public Works Maintenance building and City Hall to ensure accessibility for all participants. • Through the community risk reduction program, smoke alarms are distributed upon request or based on observational need in the community, including ADA-compliant smoke alarms and depending upon individual needs, Lake Oswego Fire Department supports and assists in selecting other ADA devices such as bed shakers for hearing impaired individuals. -.:i..21-- ' iii — 1 la , '1 , 4 ; , - k J , / 4, e _ - - - 0" - Picture 15: Community members received training in proper techniques for relocating patients during CERT training. 2023 ADA Annual Progress Report 18 Police The Police Department continues to prioritize effective communication with individuals with disabilities during emergencies. Here are a few highlights from 2023: • In the Police Lobby, signs have been posted in multiple languages to aid non-English speaking customers and people with disabilities. • The Communications Center has implemented text-to-911 capability for cell phones and a TTY system for hearing-impaired citizens, allowing them to message LOCOM/Police directly from their home device. • A TTY phone has been made available to accommodate individuals who require such equipment to make phone calls. • Police Officers utilize the Language Line and engage interpreters to assist community members who do not speak English and require ASL interpreters. 114 mai Picture 16: A TTY phone has been installed at the Police Station, ensuring effective communication for individuals with hearing or speech impairments. 2023 ADA Annual Progress Report 19 Appendices A. Notice Under the Americans with Disabilities Act In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 (ADA), the City of Lake Oswego will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. Employment: The City of Lake Oswego does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. Effective Communication: The City of Lake Oswego will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the City's programs, services, and activities, including qualified sign language interpreters, documents in Braille, and other ways of making information and communications accessible to people who have speech, hearing, or vision impairment. Modifications to Policies and Procedures: The City of Lake Oswego will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. For example, individuals with service animals are welcomed in City offices, even where pets are generally prohibited. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a City program, service, or activity, should contact the City's ADA Coordinator to submit a request for accommodation no later than four days before the scheduled event. The ADA does not require the City to take any action that would fundamentally alter the nature of its programs or services, or impose an undue financial or administrative burden. The City will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs. Concerns or complaints that a City program, service, or activity is not accessible to persons with disabilities should be directed to the ADA Coordinator at ada@lakeoswego.city or 503-635- 0282. Website Accessibility: If you use assistive technology (such as a Braille reader, a screen reader, or TTY) and the format of any material on this website interferes with your ability to access 2023 ADA Annual Progress Report 20 information, contact us at ada@lakeoswego.city or 503.635.0282. To enable us to respond in a manner most helpful to you, please indicate the nature of your accessibility problem, the preferred format in which to receive the material, the web address of the requested material, and your contact information. Users who need accessibility assistance can also contact us by phone through the Federal Information Relay Service at 503-684-2772 for TTY/Voice communication. Accessibility Design Guidelines: Our website has been designed with accessibility guidelines in mind. The Web Content Accessibility Guidelines (WCAG 2.0) are not ADA standards, but it is recommended that state and local governments strive to meet Conformance Level AA. If you have difficulty accessing the site or have any comments or feedback, please do not hesitate to contact us. B. ADA Complaint/Grievance Procedure This grievance procedure is established to meet the requirements of the Americans with Disabilities Act (ADA). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the City of Lake Oswego. A grievance form can be completed and submitted online, or alternative formats can be requested from the ADA Coordinator. 1. The complaint should be in writing (electronic or hard copy). 2. The complaint should include the following information: a. Name, address, phone number, and email address of the complainant, that is, the person who experienced the alleged discriminatory action on the basis of disability; b. Date of the alleged act of discrimination or the date when the complainant became aware of the alleged discrimination; c. Location at which the discriminatory action occurred; d. Brief but specific description of the discriminatory practice or action and any relevant facts; and e. Remedy or resolution desired. 3. The complaint should be submitted by the complainant and/or designee as soon as possible but no later than sixty (60) calendar days after the alleged discrimination or knowledge of the alleged discrimination to: 2023 ADA Annual Progress Report 21 Kelli Byrd ADA Coordinator City of Lake Oswego 380 A Ave Mail: PO BOX 369 Lake Oswego, OR 97034 Phone: 503.635.0282; TTY: 711 Email: ada@lakeoswego.city 4. Upon receipt of the complaint, the ADA Coordinator will determine if the complaint information is complete; if additional information is needed; if the City has jurisdiction; and if the complaint is timely. 5. The ADA Coordinator will notify the complainant in writing within 10 business days to acknowledge receipt of the complaint. 6. The ADA Coordinator will work with the involved department(s) and the complainant to attempt to resolve the complaint. The option of informal meetings may be used at any stage. 7. The ADA Coordinator or designee will provide a response in writing, or in an alternative format if requested, to the complainant within 30 business days after the complaint is received. 8. In instances where the complainant is dissatisfied with the resolution, they may request a reconsideration of the case. The request for reconsideration should be made in writing, or in an alternative format upon request, to the City Manager within 30 business days of receiving the ADA Coordinator's decision. 9. The City Manager or designee will review the complaint, conduct an additional investigation if appropriate, and respond to the complainant in writing, or in an alternative format upon request, within 30 business days after receipt of the request for reconsideration, which shall be the final decision of the City. A copy of the City Manager's response will be forwarded to the ADA Coordinator. 10. The ADA Coordinator will maintain copies of all written ADA complaints, appeals to the City Manager, and responses from these two offices for at least three years. 11. Questions about this policy or its application may be directed to the City's ADA Coordinator office at ada@Iakeoswego.city or 503-635-0282; TTY: 711. 2023 ADA Annual Progress Report 22 C. All Ability Employee Resource Group 2023 Programming Month Meeting Topic/Events Date January 1.19.2023 What are Employee Resource Groups? February 2.16.2023 Planning Brainstorm March--Disability Awareness Month 3.20.2023 Learn about Braille with Lauren April 4.20.2023 Reasonable Accommodations in the Workplace with Megan May-- Mental Health Awareness 5.18.2023 EAP Benefits with Gail Month June 6.15.2023 Viewing of Crip Camp July--Disability PRIDE Month 7.20.2023 • All Month: Book Display at the Library • 7/4--Roll, walk or stroll in the 4th of July Parade • 7/5-31—Special Olympics Display at City Hall • 7/15—Talking Book & Braille Services presentation at the ACC • 7/18—Third Tuesday Author Series Disabled Hikers 2023 ADA Annual Progress Report 23 • 7/27—Movies in the Park: Turning Red at Millennium Plaza Park August 8.17.2023 Viewing of Crip Camp Part 1 September 9.21.2023 Tour of Oswego Lake October 10.19.2023 Viewing of Crip Camp Part 2 November—Diabetes Awareness 11.16.2023 Learn about Type 1 Diabetes with Month Katy December 12.21.2023 Cancelled D. Assistive Listening at Library Announcement ASSISTIVE LISTENING AVAILABLE n Nk to The Lake Oswego Public Library has an Assistive Listening System that helps people hear better during events that take place on the library's main floor.The system filters the sound to emphasize the voices and transmits it to a receiver you wear around your neck. If you have a hearing aid with a telecoil(aka t-coil or t- switch),the sound can be sent directly to your hearing aid.If you do not have a hearing aid with a telecoil, you may borrow headphones to plug into the receiver, or you may bring your own headphones. If you would like to borrow an assistive listening receiver during a library event,just ask a library staff member at the event. 2023 ADA Annual Progress Report 24 ATTACHMENT 2 �� o s V �� O REGO� Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan October 2022 This page intentionally left blank. City of Lake Oswego I ADA Self-Evaluation and Transition Plan Acknowledgments Many individuals were involved with the development of the City of Lake Oswego ADA Self- Evaluation and Transition Plan. Implementation of this Plan will include efforts of City Leadership and across City Departments. City Leadership Library • Melissa Kelly, Library Director • Joe Buck, Mayor • Jackie Manz, Council Member Parks and Recreation • Massene Mboup, Council Member • Daniel Nguyen, Council Member • Ivan Anderholm, Director of Parks & • Aaron Rapf, Council Member Recreation • Rachel Verdick, Council Member • Jeff Munro, Deputy Director of Parks & • John Wendland, Council Member Recreation • Jan Wirtz, Deputy Director of City Manager Recreation &Adult Services • Martha Bennett, City Manager Planning and Building Department • Megan Phelan,Assistant City Manager • Anthony Hooper, Deputy City Manager • Brian Don, Building Official • Madison Thesing, Assistant to the City • Jessica Numanoglu, Planning Manager Manager Police Engineering & Public Works • Erica Rooney, City Engineer and Public • Dale Jorgensen, Chief of Police Works Director Redevelopment • Stefan Broadus, Assistant City Engineer • Kelli Byrd, ADA Coordinator • Sidaro Sin, Development Project Manager Facilities Management ADA Stakeholder Group • Shaun Kohn, Facilities Manager • Cynthia Johnson Fire • Carolyne Jones • Karen Logsdon • Don Johnson, Fire Chief • Georgena Moran • Jan Steinbock Information Technology • Lisa Strader • Weston Pay, Chief Technology Officer Consultant 131 El www.migcom.com October 2022 i City of Lake Oswego I ADA Self-Evaluation and Transition Plan This page intentionally left blank. October 2022 ii City of Lake Oswego I ADA Self-Evaluation and Transition Plan Contents 1 Introduction 1 1.1 Legislative Mandate 2 1.2 Discrimination and Accessibility 3 1.3 ADA Self-Evaluation and Transition Plan Requirements and Process 4 1.4 Public Outreach 6 2 Self-Evaluation 7 2.1 Programmatic Modifications 7 2.2 Program Accessibility and Policy Review Summary 7 3 Transition Plan 23 3.1 Park and Building Facilities 23 3.2 Facilities in the Public Right-of-Way 43 4 Barrier Removal Considerations for Plan Implementation 79 4.1 Triggers for Barrier Removal 79 4.2 Safe Harbor Provisions 83 4.3 Undue Burden 84 5 ADA Coordinator, Notice Policy, and Grievance Procedure 85 5.1 ADA Coordinator Roles and Responsibilities 85 5.2 Notice Under the Americans with Disabilities Act 85 5.3 ADA Complaint/Grievance Procedure 87 6 Definitions 89 October 2022 iii City of Lake Oswego I ADA Self-Evaluation and Transition Plan 7 Resources 97 7.1 Federal, State, and Local Laws, Standards, and Ordinances 97 7.2 Local and National Organizations Supporting People with Disabilities 99 7.3 Guidance Documents and Articles—Web Design 106 7.4 Guidance Documents and Articles—Signage 107 7.5 Guidance Documents and Articles—Creating Accessible Documents 108 7.6 Training Resources 109 October 2022 iv City of Lake Oswego I ADA Self-Evaluation and Transition Plan 1 Introduction This ADA Self-Evaluation and Transition Plan (Plan) will support the City of Lake Oswego to fulfill the requirements set forth in title II of the Americans with Disabilities Act (ADA). The ADA states that a public entity must reasonably modify its policies, practices, or procedures to avoid discrimination against people with disabilities. This Plan will assist the City in identifying policy, program, and physical barriers to accessibility, and will guide the City in developing barrier removal solutions. The evaluation of policies, programs, and services is described in Section 2—Self-Evaluation of this document. Section 2 details the review of City policies, services, programs, and activities and is based on responses to a program accessibility questionnaire, which was completed by City staff, conversations with city personnel, and a review of City documents and policies. A description of the evaluation of physical barriers in the built environment at City facilities where programs, activities, and services are available to the public and the strategy for the removal of barriers is included in Section 3— Transition Plan. An overview of the topics the City should consider and address when implementing barrier removal efforts is provided in Section 4—Barrier Removal Considerations for Plan Implementation. Section 5—ADA Coordinator, Notice Policy, and Grievance Procedure includes identification of the City's ADA Coordinator, the City's notice under the ADA, and the City's ADA Grievance Procedure. Commonly used terms within this document and in the ADA are included in Section 6— Definitions, and Section 7—Resources contains a directory of disability organizations, guidelines, and resources for addressing the recommendations included in this Plan. The City of Lake Oswego has established a designated ADA Title II Coordinator. The ADA Coordinator is responsible for tracking the efforts of the City to comply with title II and for the coordination and investigation of accessibility-related complaints. The ADA Coordinator is also considered a resource for City Departments to achieve ADA compliance and assist with policy and program development to ensure program accessibility (28 CFR 35.130, 28 CFR 35.149). October 2022 1 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 1.1 Legislative Mandate The ADA is a comprehensive civil rights law for persons with disabilities in both employment and the provision of goods and services. The ADA states that its purpose is to provide a "clear and comprehensive national mandate for the elimination of discrimination against individuals with disabilities." Congress emphasized that the ADA seeks to dispel stereotypes and assumptions about disabilities and to assure equality of opportunity, full participation, independent living, and economic self-sufficiency for people with disabilities. Congress passed the ADA on July 26, 1990. Title II of the ADA covers programs, activities, and services of public entities. Under the requirements of the ADA: No qualified individual with a disability shall, on the basis of disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any public entity(28 CFR 35.130). Further, title II of the ADA provides that public entities must identify and evaluate all programs, activities, and services and review all policies, practices, and procedures that govern administration of the entity's programs, activities, and services (28 CFR 35.105). This Plan and certain documents incorporated by reference establish the City of Lake Oswego's ADA Self- Evaluation and Transition Plan. Application of Regulations As a public entity, the City of Lake Oswego is subject to the ADA's title II Requirements for State and Local Government Programs and Services and is responsible for the provision of accessible programs and facilities that are available without discrimination toward people with disabilities. A fundamental tenet of title II of the ADA is "the principle that individuals with disabilities must be provided an equally effective opportunity to participate in or benefit from a public entity's aids, benefits, and services."This principle is referred to as program accessibility. A public entity may not deny the benefits of its programs, activities, and services to individuals with disabilities because its facilities are inaccessible. A public entity's services, programs, or activities, when viewed in their entirety, must be readily accessible to and usable by individuals with disabilities. This standard, known as "program accessibility,"applies to all existing facilities of a public entity. Public entities, however, are not necessarily required to make each of their existing facilities accessible (www.ada.gov/taman2.html). As a public entity, the City is required to ensure program accessibility for the programs it provides to the public. October 2022 2 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Maintaining Accessible Facilities In addition to providing programmatic access, the City is obligated to maintain all accessible facilities in working order. Exceptions are provided for temporary disruptions. The ADA contains the following language regarding the maintenance of accessible features: Maintenance of Accessible Features. Public entities must maintain in working order equipment and features of facilities that are required to provide ready access to individuals with disabilities. Isolated or temporary interruptions in access due to maintenance and repair of accessible features are not prohibited. Where a public entity must provide an accessible route, the route must remain accessible and not blocked by obstacles such as furniture,filing cabinets, or potted plants. An isolated instance of placement of an object on an accessible route, however, would not be a violation, if the object is promptly removed. Similarly, accessible doors must be unlocked when the public entity is open for business. Mechanical failures in equipment such as elevators or automatic doors will occur from time to time. The obligation to ensure that facilities are readily accessible to and usable by individuals with disabilities would be violated, if repairs are not made promptly or if improper or inadequate maintenance causes repeated and persistent failures (www.ada.gov/taman2.html). 1.2 Discrimination and Accessibility This section provides an overview of physical and programmatic accessibility and the basic methods of providing access. Absence of discrimination requires that both types of accessibility be provided. • Physical accessibility requires that a facility be barrier-free. Barriers include any obstacles that prevent or restrict the entrance to or use of a facility. • Program accessibility requires that individuals with disabilities are provided an equally effective opportunity to participate in or benefit from a public entity's programs and services. Accessibility includes advertisement, orientation, eligibility, participation, testing or evaluation, physical access, provision of auxiliary aids and services, transportation, policies, and communication. The City may achieve program accessibility by several methods: • Structural methods such as altering an existing facility; • Acquisition or redesign of equipment; • Assignment of aids; and/or • Providing services at alternate accessible sites. October 2022 3 City of Lake Oswego I ADA Self-Evaluation and Transition Plan When choosing a method of providing program access, the City is required to prioritize the method that results in the most integrated setting appropriate to encourage interaction among all users, including individuals with disabilities. In compliance with the requirements of the ADA, the City must provide equality of opportunity. 1.3 ADA Self-Evaluation and Transition Plan Requirements and Process The ADA Self-Evaluation and Transition Plan is intended to provide a framework for the continuous improvement of City programs and facilities for people with disabilities. The Plan is intended to be a living document that is regularly updated as programs and services change, as barriers are removed, and new facilities come under ownership or control of the City. The ADA Self-Evaluation identifies and makes recommendations to correct policies and practices in the City's programs and services that are inconsistent with title II regulations and result in limited access for people with disabilities. As part of the Self-Evaluation, the City: • Evaluates services, policies, and practices; • Identifies modifications needed to services, policies, and practices; and • Involves people with disabilities in the self-evaluation process (28 CFR 35.105). Programs, activities, and services offered by the City to the public must be accessible for people with and without disabilities. Accessibility applies to all aspects of programs or services provided by the City, including: • Notice, Responsible Employee, and Grievance Procedure; • Customer Service; • Staff Training; • Contracting, Licensing, or Other Arrangements; • Public Meetings; • Program Participation; • Transportation Services; • Tours and Trips; • Accessible and Adaptive Equipment; • Printed and Online Materials; • Website; • Televised and Audiovisual Information; • Telecommunications; • Emergency Planning; • Facilities. October 2022 4 City of Lake Oswego I ADA Self-Evaluation and Transition Plan The Transition Plan is a document that outlines a strategy for the City to progress toward compliance with the ADA. The Transition Plan identifies physical barriers for persons with disabilities and a schedule to remove those barriers over time and must: • List barriers; • Identify feasible solutions to each barrier; • Establish a timeline for removing barriers; • Identify the person responsible for title II compliance; and • Involve people with disabilities in the preparation of the Plan (28 CFR 35.150 (d)). Self-Evaluation The City of Lake Oswego evaluated its policies, programs, and procedures to determine current levels of service and the extent to which its policies and programs created barriers to accessibility for persons with disabilities. Recommended actions for City programs, activities, and services are incorporated as part of this Plan. Transition Plan The City completed a physical audit of facilities to identify potential facility barriers and identify recommendations and alterations to meet state and federal accessibility standards. The type of facilities evaluated include: • City-owned and maintained parks; • City-owned and maintained buildings; • City owned parking facilities; and • City-owned and maintained facilities in the public right-of-way. At the time of the facility evaluations, the following resources were used to identify barriers at City facilities: the 2010 ADA Standards for Accessible Design, 2015 Architectural Barriers Act (ABA) Standards for Outdoor Developed Areas, 2019 Oregon Structural Specialty Code (OSSC), Chapter 11 Accessibility which incorporates by reference ICC A117.1-2009 Accessible and Usable Buildings and Facilities and the Oregon Transportation Commission Standards for Accessible Parking Places August 2018, 2011 Proposed Accessibility Guidelines for Pedestrian Facilities in the Public Right-of-Way (PROWAG), and the 2009 r1 and r2 Manual on Uniform Traffic Control Devices (MUTCD). Building codes and standards are revised every few years. The barrier evaluations conducted provide an assessment of current conditions as viewed by current code and provide a baseline for future barrier removal. October 2022 5 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 1.4 Public Outreach Public entities are required to accept comments from interested persons on their ADA Self- Evaluation and Transition Plan, including individuals with disabilities and organizations that represent them to assist in the self-evaluation process. A page is designated on the City's website to serve as an information portal for the ADA Self-Evaluation and Transition Plan process. During development of this Plan, people with disabilities, and those that provide assistance or services to others with disabilities, senior citizens, people with experience and knowledge of ADA planning and requirements, and other interested Lake Oswego residents participated in a stakeholder group. In March of 2022, an ADA stakeholder meeting was held to receive questions and comments and provide input on the prioritization of barriers. Participants shared their opinions and experiences related to City facilities, programs, and services as they relate to the ADA. The meeting agenda and notes are available on the City's website at https://www.ci.oswego.or.us/ada/ada-self-evaluation-transition-plan-proiect. This version of the Draft Plan has been made available for public comment in June 2022 through July 2022. October 2022 6 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 2 Self-Evaluation Accessibility of the City's programs, activities, and services applies to all aspects of the City's offerings, including advertisement, eligibility, participation, testing or evaluation, physical access, provision of auxiliary aids, transportation, policies, and communication. The City of Lake Oswego undertook a self-evaluation that included a staff questionnaire, a review of City policies and practices, and an evaluation of the City's standards and specifications. The self-evaluation process identified barriers and provided a mechanism for developing strategies and recommendations to correct policies and practices that are inconsistent with title II regulations and result in limitations to access for people with disabilities. This section summarizes the outcomes of this effort. The recommendations contained in this section will serve as a basis for the implementation of specific strategies that will improve access to City programs, as required by law. 2.1 Programmatic Modifications The ADA Coordinator, or designee, will follow-up with each department to review the recommendations contained in the self-evaluation (28 CFR 35.105). In those situations where a policy, program, or procedure creates a barrier to accessibility that is unique to a department or a certain program, the ADA Coordinator, or designee, will coordinate with the program manager to address the removal of the barrier in the most reasonable and accommodating manner in accordance with applicable law. 2.2 Program Accessibility and Policy Review Summary The two primary components of the City's self-evaluation are a program accessibility questionnaire administered to City staff and a complementary evaluation of the City's services, policies, and practices. The review included the Municipal Code, policies and administrative rules for departments, planning, and other public documents, forms and applications, and a wide range of the City's programmatic offerings, and the City's standards and specifications. The results of the analysis serve as a basis for implementation of specific improvements for improving access to City programs as required by the ADA. The reviewed services, policies, and practices were provided to the City in an ADA Self-Evaluation of Policies, Programs, and Activities report available under separate cover upon request. October 2022 7 City of Lake Oswego I ADA Self-Evaluation and Transition Plan The recommendations in this Plan are organized into categories based on the requirements of title II of the ADA. • Notice, Responsible Employee, and • Tours and Trips; Grievance Procedure; • Accessible and Adaptive Equipment; • Customer Service; • Printed and Online Materials; • Staff Training; • Website; • Contracting, Licensing, or Other • Televised and Audiovisual Arrangements; Information; • Public Meetings; • Telecommunications; • Program Participation; • Emergency Planning; and • Transportation Services; • Facilities. Required actions are listed based on the ADA legislation for accessibility. Some actions are always required, such as posting a notice of nondiscrimination, while other actions are only required when requested, such as providing alternative formats like large print agendas. In many cases, the City has many alternatives in selecting methods for providing accessible programs, activities, and services. Recommended actions for implementation are also provided to help ensure requirements are met. The City has resources such as the Department of Justice toolkit of best practices located at www.ada.gov/pcatoolkit/toolkitmain.htm to assist in determining appropriate approaches to the implementation of this Plan. Notice, Responsible Employee, and Grievance Procedure Title II regulations require the City to inform the public of the rights and protections provided by the ADA for access to public programs, services, and activities. It is the obligation of the head of the public entity to determine the most effective way of providing notice to the public about their rights and the public entity's responsibilities under the ADA. Publishing and publicizing the ADA notice is not a one-time requirement. Public agencies should provide the information on an ongoing basis and update the information whenever necessary. Additionally, title II of the ADA requires a state or local government agency that employs 50 or more people to develop and publish an ADA grievance procedure and to designate at least one employee. In Lake Oswego, the ADA Coordinator is responsible for the coordination of the City's efforts to implement the self-evaluation and transition plan. The ADA Coordinator is also responsible for investigating any complaints that the City has engaged in an action prohibited by title II and is often responsible for communicating the City's efforts to comply with and fulfill its responsibilities under title II of the ADA. The City has provided notice of nondiscrimination on the basis of disability, the ADA grievance procedure, and identifies the ADA Coordinator whose name, office address, and telephone number are provided on the City's website (https://www.ci.oswego.or.us/ada). October 2022 8 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Required Actions • Continue to provide the name and contact information for the City's employee responsible for ensuring the City meets its ADA obligations under title II to staff and the public (28 CFR 35.107). • Continue to provide a public notice of the City's commitment to providing accessible services public (28 CFR 35.106). • Provide information about the existence and location of accessible services, programs, activities, and facilities (28 CFR 35.163). • Continue to publish a grievance procedure to provide fair and prompt resolution of accessibility-related complaints (28 CFR 35.107). • Ensure that people claiming a violation of title II are not retaliated against or discriminated against for making such a claim (28 CFR 35.134). • Department of Transportation fund recipients and subrecipients must keep complaints on file for one year and maintain a record, which may be in summary form, for five years (49 CFR 27.121 (b)). Implementation Strategies • Maintain the citywide page to address and inform the public on the city's obligation under title II of the ADA. The citywide page serves to provide a one-stop portal for access to the ADA notice, ADA Coordinator, requests for auxiliary aids and services, program modifications, the complaint process, self-evaluation and transition plan documents, and other city efforts regarding accessibility. • Continue to provide notice of the availability of program modifications, alternative formats of materials, and auxiliary aids. Include contact information for staff who can provide assistance. Establish a standardized advanced notice requirement and publicize. • Include a nondiscrimination notice in city publications, similar to the following: The City of Lake Oswego does not discriminate on the basis of disability in the admissions or access to its programs or activities. An ADA Coordinator has been designated to coordinate compliance with the nondiscrimination requirements contained in the Department of Justice regulations implementing Subtitle A of title II of the Americans with Disabilities Act(42 U.S.C. 12131-12134), which prohibits discrimination on the basis on disability by public agencies. Kelli Byrd, ADA Coordinator, 380 A Avenue, 2nd Floor, Lake Oswego, OR 97034 phone 503-635-0282, TTY/711, or email: ada@ci.oswego.or.us • Republish and rebroadcast radio, newspaper, television, or mailings of the notice periodically, as applicable. • Increase outreach to people with disabilities and the organizations that serve them to provide information about possible modifications and the accessibility of services, programs, and activities. • Ensure staff is aware of the public locations of the nondiscrimination statement and the procedure for filing a disability discrimination or grievance complaint. October 2022 9 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Customer Service In-person interaction with the public is one of the primary functions of most City departments. To meet ADA standards for in-person interactions, staff should be aware of the formal and informal procedures for accommodating people with disabilities, including appropriate responses to requests for program modifications and guidelines for accommodating service animals. Only dogs are recognized as service animals under title II of the ADA. In limited cases, miniature horses that are individually trained to perform tasks for people with disabilities may also qualify to provide services. Emotional support, therapy, comfort, or companion animals are not considered service animals under the ADA. Required Actions • Continue to make appropriate modifications to regular practices to accommodate individuals with disabilities' needs when providing customer service (28 CFR 35.130). • Continue to ensure an additional fee is not charged to people requesting a program modification due to their disability (28 CFR 35.130). • Ensure that service animals are allowed in City facilities (28 CFR 35.136). • Make reasonable modifications for people with disabilities who rely on a miniature horse that is individually trained to assist them (28 CFR 35.136). Implementation Strategies • Ensure that staff members are aware of the City's policy regarding service animals and are trained to implement this policy appropriately. • Develop a process for determining reasonable modifications as people with disabilities request them. The process should address the following considerations: • Ensure the public has easy access to information about requesting modifications and understanding who to contact. • Ensure all staff can direct a person requesting the modification to the appropriate staff member. • Ensure requests can be accepted from someone on behalf of the person with a disability and are not be required to be in writing. • Ensure that requests and outcomes are tracked. October 2022 10 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Staff Training As a part of the City's ongoing staff development and training, the incorporation of disabilities awareness, standards, and resources is encouraged for all staff interfacing with the public or who maintain the facilities used by the public. Required Actions • Ensure that city staff is knowledgeable about obligations, policies, and procedures for providing accessible services, programs, and activities to the public. (28 CFR 35.130; 28 CFR 35.160) • Ensure that city staff is knowledgeable about procedures for responding to requests for modifications. (28 CFR 35.160) • Ensure that city staff is knowledgeable about construction and maintenance of accessible facilities. (28 CFR 35.133) Implementation Strategies • Develop and disseminate best practice resources for staff, similar to LOPR's Inclusive Recreation Handbook or Police Department Policy 370: Communications with Persons with Disabilities, to formalize the City's approach to addressing accessibility concerns. • Provide all city staff with ongoing awareness and sensitivity training. • Develop a comprehensive disability access training program. Educate city staff about their responsibilities under the ADA. The City's ADA coordinator or city supervisors should be responsible for ensuring that staff members receive training. Staff members who have contact with the public should receive additional training about the process of providing modifications and assistive devices to make their programs, activities, and services accessible. Ensure that training also includes information about responding to a variety of disabilities and the availability of program-specific adaptations, assistive devices, and modifications. • Develop standard guidelines for training materials. These guidelines should include standard language that appropriately describes the city's policy on inclusion and nondiscrimination. Staff members should receive training in using the guidelines effectively. • Offer training to staff members that have contact with the public and wish to learn basic ASL communication skills. Training should emphasize basic communication and should not be viewed as a substitute for utilizing qualified ASL interpreters when requested. • Train maintenance staff regarding accessibility compliance and building codes to maintain facilities in an accessible condition. • Incorporate assistance for people with disabilities into training for building evacuation procedures. October 2022 11 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Contracting, Licensing, or Other Arrangements All events on public property should be accessible to people with disabilities. Many public agencies rely on contractors, licensees, consultants, and other entities to deliver City services. These entities are considered an extension of the City's services and must adhere to the same ADA regulations as the City. Required Actions • Ensure that contractors, licensees, consultants, and other entities providing or delivering services for the city adhere to the same ADA regulations as the City (28 CFR 35.130). • Ensure the city selects procurement contractors using criteria that does not discriminate on the basis of disability (28 CFR 35.130). • Maintain City facilities in an accessible order to help ensure the accessibility of events held by public and private organizations (28 CFR 35.133). Implementation Strategies • Ensure contractors, licensees, and other entities providing services to the public are aware of their obligation to make City programs and activities accessible. Provide checklists, resources, contractual language, or other means to help them understand and meet their obligations. • Monitor public programs and activities provided by contractors, licensees, and other entities to ensure continued accessibility. Provide staff with resources for conducting this review. • Inform organizations that coordinate or sponsor events at City facilities about applicable ADA requirements. October 2022 12 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Public Meetings Public meetings are a regularly occurring activity for public agencies. Any public meeting's main objective is to impart and solicit information on issues of importance to the local government. Where these meetings are held is one of the essential considerations for meetings under the ADA requirements. Required Actions • Continue to ensure that public meetings are held in accessible facilities (28 CFR 35.160). • Provide agendas and other meeting materials in alternative formats upon request (28 CFR 35.160). • Provide flexibility in the time limit on speaking for individuals with communication difficulties (28 CFR 35.160). • Ensure that assistive listening devices are available for public meetings where the sound at the meeting is amplified (28 CFR 35.160; 2010 Standards 219.2 Required Systems). • Provide the opportunity to participate in public meetings remotely using technology such as a telephone, video, or other digital means and when oral and written testimony is allowed, provide a similar means of participation remotely. (OR HB 2560-A) Implementation Strategies • When possible, share meeting content before the meeting and allow the submission of questions in advance of the meeting. • Display a notice on meeting agendas and web pages providing agendas and other meeting materials, indicating the availability of alternative formats of meeting materials and other elements of meeting participation. • Prepare a list of accessible meeting spaces to facilitate the scheduling of meetings or the relocation of meetings as needed upon request. • Maintain a list of on-call ASL interpreters who can attend meetings upon request to assist individuals who are deaf or have hearing loss. • Develop a checklist and provide instruction to staff on ensuring the accessibility of meetings. Guidelines should include examples of the types of modification requests that may be made by people with different types of disabilities, including assistive listening systems, sign language interpreters, readers, descriptive services, and other assistive technologies like real-time captioning. Other considerations include the layout of the room and the locations of the sign-in and refreshments tables, bathrooms, and other elements to ensure these features are accessible. • Assign a member of staff as a greeter at public meetings and events. Identify this person as a resource for people who may require assistance. October 2022 13 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Program Participation The public must be able to access all programs, services, and activities, regardless of disability, unless a modification would result in a fundamental alteration to the nature of a service, program, or activity or impose undue financial and administrative burdens (28 CFR 35.164). Admission criteria, ability to complete forms, and participation in interviews must be available to all public members by providing reasonable modifications. Required Actions • Provide reasonable modifications to program participants with disabilities to include them in regular programs to the maximum extent possible. Do not require the use of different or separate aids, benefits, or services, even if they are as effective as those provided to other individuals (28 CFR 35.130). • Modify standard policies, practices, or procedures to avoid discrimination unless the modification would fundamentally alter the nature of the program, result in an undue financial or administrative burden, or create a hazardous situation for the participant or others (28 CFR 35.130). • Ensure that if the City determines it is necessary to exclude or limit the participation of people with disabilities to ensure the safe operation of programs or services, it bases those determinations on real risks, not on speculation, stereotypes, or generalizations (28 CFR 35.130). • Ensure that surcharges are not placed on people with disabilities to cover the costs of aids, modifications, or program accessibility (28 CFR 35.130). • Ensure that when interviews are required for program participation, they are held in an accessible location and that alternative formats or auxiliary aids are provided upon request (28 CFR 35.164; 28 CFR 35.160). Implementation Strategies • Increase outreach to people with disabilities and the organizations that serve them to ensure program accessibility. The City should also inform the public of the possible modifications that can be provided to make programs, services, and activities accessible. • Include a nondiscrimination statement and a notice of alternative formats on application or registration forms. • Periodically review program eligibility requirements to ensure accessibility proactively. Develop strategies for modifications as appropriate. • Review requirements of City volunteer programs to ensure that people with disabilities are included to the maximum extent possible. October 2022 14 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Transportation Services Many public agencies provide public transportation services. The public accommodation standards for these services are set forth by the Federal Transit Administration under Title 49, Subtitle A, Part 38 -Americans with Disabilities Act Accessibility Specifications for Transportation Vehicles. Required Actions • Continue to make reasonable modifications in policies, practices, or procedures for transportation programs when the modifications are necessary to avoid discrimination on the basis of disability or to provide program accessibility to services (28 CFR 35.130, 49 CFR 38.1). Implementation Strategies • Periodically review transportation programs to proactively ensure accessibility. Develop strategies for modifications as appropriate. Tours and Trips Many public agencies provide or facilitate tours and trips as part of their service. These tours and trips are subject to title II regulations. The City is responsible for ensuring that people with disabilities can experience the tour by making modifications upon request. Required Actions • Modify tours and trips upon request to enable people with disabilities to participate (28 CFR 35.130). Implementation Strategies • Incorporate opportunities to request accessibility modifications in registration materials for tours or trips. • Provide information to participants in advance of a tour or trip regarding the destination, transportation method, and other characteristics of the activity so that informed requests for modifications can be made. • Evaluate the destination of tours or trips and the means of transportation to determine accessibility and any modifications that may be required. If a tour route or a portion of a route is inaccessible and modifications are requested, reroute the tour or provide program modifications that will allow the tour to be experienced (for example, photographs, videos with closed captioning). October 2022 15 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Accessible and Adaptive Equipment Adaptive aids are devices, controls, appliances, or items that make it possible for people with disabilities to improve their ability to function independently and participate in programs, services, and activities offered by the City. For example, a pen, note pad, and clipboard provided to a person with a speech disability to write notes for brief communication or electronic equipment such as an accessible computer station are considered adaptive equipment. Required Actions • Provide and maintain, in working order, accessible equipment for people with disabilities when equipment is provided to the public. (28 CFR 35.133) • Make reasonable modifications to avoid discrimination on the basis of disability unless the modifications would fundamentally alter the nature of the service, program, or activity. (28 CFR 35.130) • Provide appropriate auxiliary aids and services in a timely manner, giving primary consideration to the request of the individual with the disability. (28 CFR 35.160) Implementation Strategies • Include accessibility as a criterion for purchasing equipment such as furniture, site furnishings, and office systems. Whenever possible, evaluate furniture and building material purchases for compatibility with a wide range of disabilities and sensitivities. • Review equipment provided by the city for use by the public, such as computers, copy machines, telephones, etc., to identify potential barriers to accessibility and corresponding solutions. • Collaborate with community organizations that serve people with disabilities to develop and maintain a resource list of assistive technology and accessible equipment. • Establish and maintain a toolkit of adaptive aids and resources for staff who interact with the public. Include information about both onsite and contracted services. October 2022 16 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Printed and Online Materials Many public agencies develop and distribute a wide range of materials in printed and online formats. To meet the ADA's effective communication standards (28 CFR 35.160 through 35.164), the City must be able to provide alternative formats such as easy-to-understand language, braille, large print, audiotape or CD, computer media, or other formats, when requested. This responsibility extends to outside contractors and vendors who develop materials on behalf of the City. Required Actions • Ensure alternative formats to printed and online information is made available upon request, addressing each request on an individual basis (28 CFR 35.160). • Ensure assistance is provided upon request in filling out forms when alternative formats are unavailable or infeasible (28 CFR 35.130). • Continue to ensure that costs for alternative formats and modifications are not assigned to a person with a disability making the request (28 CFR 35.130). Implementation Strategies • Include a notice on public materials printed by the City, similar to the following: This publication can be made available in alternative formats, such as large print, braille, or electronic format. Requests can be made by calling the ADA Coordinator at 503-635-0282 (voice) or by using the 711 Telecommunications Relay Service, or email at ada@lakeoswego.city Please allow 72 hours for your request to be processed. • Develop a formal standard for the accessibility of printed and online materials and create or identify resources for achieving this standard across all departments. Ensure that this standard includes oversight for externally created materials and strategies for making existing online materials accessible. • Develop and implement standard templates for producing accessible City materials that are consistent with City branding and style. • Train staff to provide printed and online information in alternative formats for people with various disabilities to ensure that requests are handled in a uniform and consistent manner. Incorporate strategies for materials with complex language or other elements such as charts, graphs, maps, and other images. • Include images of people with disabilities when images of people are included in City printed materials. October 2022 17 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Website As people turn to the internet as their primary source of information regarding services, programs, activities, and facilities, the City's website takes on increased importance as a communications tool. Providing public access to City publications online is an effective means of reaching people with disabilities. (www.ada.gov/websites2.htm) Accessibility standards for electronic and information technology covered by Section 508 of the Rehabilitation Act Amendments of 1998 have set forth the technical and functional performance criteria necessary for such technology to be accessible (Title 29, Chapter 16, § 794d). As of 2018, the technical requirements of Section 508 incorporate the Web Content Accessibility Guidelines (WCAG), including WCAG 2.0 A and AA. The WCAG guidelines are considered the best practice for web accessibility and provide the industry standards for accessible web content. In March of 2022, the DOJ updated the guidance on accessible websites for title II entities reaffirming websites and their content must be in compliance with the ADA to provide equal access and effective communication. Required Actions • Take appropriate steps to ensure that the city's online communication with people with disabilities is as effective as other communications with the public and ensure compliance with Section 508 digital accessibility standards (28 CFR 35.160). • Ensure that people with disabilities are not excluded from participating in or benefitting from the City's online services, programs, or activities (28 CFR 35.160). Implementation Strategies • Provide information on the city website about the accessibility of the City's website. • Acquire the technological resources or staffing expertise to create accessible digital documents for posting on the city website. • Develop a formal standard for website accessibility and create or identify resources for achieving this standard across all departments. Ensure that this standard includes oversight for externally created web pages and incorporates strategies for making accessibility updates to existing web pages. • Periodically conduct web accessibility analyses to measure the accessibility of the city's websites periodically. Consider adopting standards that meet or exceed WCAG 2.0 A and AA for the accessibility of electronic information. October 2022 18 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Televised and Audiovisual Information Televised and audiovisual information is a means for disseminating public information through presentations produced by the City. All televised and audiovisual information, including PowerPoint presentations, must be accessible to people with disabilities. As more communication is done remotely through the internet, it is increasingly important that all communication tools maintain accessibility as technology changes. Required Actions • Provide alternative formats upon request to audiovisual presentations produced by the City or its contractors or vendors (28 CFR 35.160). • Ensure that televised and audiovisual communications with people with disabilities is as effective as televised and audiovisual communications with others (28 CFR 35.160). Implementation Strategies • Review City presentations, videos, and recordings of meetings to identify potential barriers to accessibility and corresponding solutions. • Encourage presenters to read the slides and describe the graphic content when presenting PowerPoint or other visual presentations. Telecommunications Technological advances such as cell phones, texting, and instant messaging are changing the tools that many people use to communicate. However, provision of alternative communication technologies such as teletypewriters (TTY), telecommunication display devices (TDDs), or relay services (TRS) is still required under the ADA for communicating with the public. Required Actions • Ensure that staff is proficient in the use of alternative communication technologies such as TTY, TDDs, or TRS, or are able to direct the public to knowledgeable staff. (28 CFR 35.161) • Ensure that city publications that list phone numbers also include information on how people who are deaf or who have hearing loss or speech disorders can communicate with the city by phone. (28 CFR 35.161; 28 CFR 35.163) • Ensure that telecommunications with people with disabilities is as effective as communications with others (28 CFR 35.161; 28 CFR 35.163). • Ensure that responses to calls from a telecommunications relay service are handled in the same manner as responding to other telephone calls. October 2022 19 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Implementation Strategies • Train staff on the use of alternative communication technologies. • Explore options for Video Remote Interpreting Services (VRI) for communicating with people who are deaf, have hearing loss, or speech disorders. There are many situations where a live interpreter is required, such as in medical situations, but VRI can be a convenient, flexible, lower-cost alternative to live interpreters. Emergency Planning Life and safety protocols and procedures are required to include plans for people with disabilities. The City is responsible for ensuring that staff are aware of these procedures and are trained to implement them during an emergency. Issues that have the greatest impact on people with disabilities include: • Notification; • Evacuation; • Emergency transportation; • Access to medications, refrigeration, and back-up power; • Access to their mobility devices or service animals while in transit; and • Access to information. In planning for emergency services, the City is required to develop strategies for notifying and assisting people with the widest range of disabilities. The City is responsible for ensuring that staff are aware of these procedures and are trained to implement them during an emergency.Error! Bookmark not defined. Required Actions • Include strategies for people with disabilities in various types of emergency situations when developing guidelines and a plan for emergency evacuations. (28 CFR 35.130; 28 CFR 35.149) • Train staff to safely evacuate people with disabilities in various types of emergency situations when developing guidelines and a plan for emergency evacuations. (28 CFR 35.130; 28 CFR 35.149) • Provide direct access to telephone emergency services, including 911 services, for people who use TDD's and computer modems. (28 CFR 35.162) • If the City becomes involved in providing emergency shelters, provide emergency sheltering programs that are accessible to people with disabilities. (28 CFR 35.130; 28 CFR 35.149) October 2022 20 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Implementation Strategies • Incorporate the following elements into emergency planning: • Address what to do when an alarm is triggered; • Establish meeting places for assistance and evacuation chairs; • Provide direction on what to do if assistance is not available; and • Establish floor captains. • Test the City's emergency plan and evacuation procedures with periodic drills, both announced and unannounced. Enlist people with different disabilities to role-play during emergency simulations. • Review existing procedures dealing with emergencies to ensure that people with disabilities can be alerted and that they can alert emergency service providers. • Work with disability organizations to explore the use of technologies such as audible exit signs for orientation and direction or vibrating paging systems. • Develop plans that consider the needs of people using mobility aids such as wheelchairs, walkers, canes, crutches, or other power-driven mobility devices, or those with limited stamina. Plans should also address those who use oxygen or respirators, those who are blind or have low vision, people who are deaf or have hearing loss, people who have a cognitive disability, people with mental illness, and those with other types of disabilities. October 2022 21 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Facilities City facilities should be accessible to people with different types of disabilities. A public entity is not necessarily required to make each of its existing facilities accessible, where other methods are effective in achieving program access. However, they must ensure that each service, program, or activity, when viewed in its entirety (28 CFR 35.150), is readily accessible to and usable by individuals with disabilities. The identification of structural barriers in facilities such as buildings, parks, and the public rights-of-way are a required element of an ADA Transition Plan. Required Actions • Ensure that the public can obtain information regarding the existence and location of accessible facilities, entrances, and elements within facilities (28 CFR 35.163). • Provide and maintain, in working order, features of facilities required to be accessible and usable for people with disabilities (28 CFR 35.133). • Ensure that people with disabilities are not excluded from programs due to the inaccessibility of City facilities (28 CFR 35.149). • Prioritize methods of achieving facility accessibility that offer the most integrated setting appropriate for people with disabilities (28 CFR 35.149). • Design and construct new facilities or new parts of facilities to meet accessibility requirements (28 CFR 35.151(a)). • Ensure that alterations to facilities meet accessibility requirements to the maximum extent feasible (28 CFR 35.151(b)). • Make reasonable modifications to permit the use of mobility devices, including other power-driven mobility devices, unless they cannot be operated in accordance with the City's adopted safety requirements for pedestrian facilities (28 CFR 35.137(b)(1)). Implementation Strategies • Provide information about the accessibility of City-owned and operated facilities on city publications, including city websites. This can include details about accessible entrances, bathrooms, and other elements. • Provide information about the accessibility of non-City facilities hosting City programs and services and City-owned facilities that are leased to other entities. • Record and monitor requests relating to facility access. The ADA Coordinator can analyze accessibility requests periodically to look for global issues that can be addressed and problems than can be solved proactively. • Develop formal standards for integrating ADA requirements into the design, construction, maintenance, and inspection of all Lake Oswego facilities. As part of this effort, develop and implement standards for enforcing accessibility provisions for contractors, consultants, vendors, etc. who design, construct, maintain, and inspect Lake Oswego facilities. • Identify or hire staff members tasked with accessibility plan review. October 2022 22 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 3 Transition Plan Title II of the ADA requires that public entities having responsibility for or authority over facilities, streets, roads, sidewalks, or other areas meant for public use to develop a transition plan to ensure their facilities meet the standards for program accessibility. Program accessibility means that a program, activity, or service provided to the public is accessible when viewed in its entirety. Simply put, a transition plan assists in turning inaccessible facilities into environments that are accessible to and useable by individuals with disabilities. The process of developing an ADA transition plan includes the identification of access barriers within the built environment. The transition plan for the removal of structural barriers to program access must contain the following information: • Identification of the barriers to program access; • Identification of the specific barrier removal action(s); • Identification of a schedule for barrier removal; and • Identification of responsibility for ensuring barrier removal. This transition plan addresses facilities under the City's ownership and maintenance responsibility and is organized into two parts: 1) parks, buildings, and parking facilities (Section 3.1), and 2) the public right-of-way (Section 3.2), which includes curb ramps, sidewalks, on- street parking, and pedestrian signal pushbuttons that fall within the City's area of responsibility. 3.1 Park, Building, and Public Parking Facilities The process of developing an American with Disabilities Act (ADA) Transition Plan includes identifying access barriers within the built environment. In late 2020 and early 2021, the City of Lake Oswego evaluated the buildings, parking facilities, and parks where City programs, activities, and services are provided. The evaluation included locations not owned by the City but where programs, activities, and services a provided. For new City facilities in the process of construction, MIG conducted plan reviews instead of physical evaluations, with recommendations submitted separately to the City. These sites include the new Adult Community Center, City Hall, Tennis Center, and the proposed new Recreation and Aquatics Center. Accessibility Standards At the time of the facility evaluations, the 2010 ADA Standards, the 2015 Architectural Barriers Act (ABA) Standards for Outdoor Developed Areas, and the 2019 Oregon Structural Specialty Code (OSSC), Chapter 11 Accessibility that incorporates by reference ICC A117.1-2009 Accessible and Usable Buildings and Facilities and the Oregon Transportation Commission Standards for Accessible Parking Places August 2018, were used to identify barriers at City facilities. Building codes and standards are revised every few years. The barrier evaluations October 2022 23 City of Lake Oswego I ADA Self-Evaluation and Transition Plan conducted provide an assessment of current conditions as viewed by the current code and provide a baseline for future barrier removal. Facility Assessments The barrier assessments for buildings, parking facilities, and parks included all public interior and exterior elements of a site. The assessments identified physical barriers in each facility that limit accessibility and compared each facility to the 2010 ADA, 2019 OSSC and the 2015 ABA. Evaluations were undertaken using a consultant team equipped with measuring devices, City facility data, and evaluation checklists. Diagrams and maps of each site were annotated during the evaluation process and were included with the ADA Facility Assessment Report, available from the City. The ADA Facility Assessment Reports are a snapshot in time of the facility at the time of evaluation. The reports do not reflect the dates or history of construction or alterations of City facilities. The elements included in the evaluations are as follows: • Assembly Areas • Lavatory/Sink • Play Equipment Areas • Boating Facilities • Libraries • Programmatic • Built-in Elements • Other Features Elements • Corridors/Aisles • Outdoor Constructed • Ramps • Curb Ramps Features • Restrooms • Doors/Gates • Outdoor Recreation • Rooms • Drinking Fountains Access Routes • Signs • Eating Areas • Outdoor Recreation • Stairways • Elevators Trails • View Areas • Fishing Piers and • Parking Areas • Walks Platforms • Passenger Loading • Golf Course Zones • Hazards • Picnic Areas A summary of the barriers identified within the City's buildings, parking facilities, and parks is included in the next section of this report. Identifying a feature that does not comply with the current access codes and standards does not automatically mean that the feature must be modified. Factors such as whether the feature complied with the standard at the time of its construction and/or the availability of similar programs, services, or activities provided at the same or other facilities must be considered to determine the approach to removing accessibility barriers. October 2022 24 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Facility Barrier Categorization The removal of accessibility barriers is guided by a categorization process referenced in the ADA regulations. The principle is to ensure that basic access is provided, access to activities is provided, amenities are accessible, and alternatives to architectural modifications are allowed when appropriate. Translating these categories into action plans must be accomplished using a programmatic approach. The site priorities are divided into four categories: • Category One: The highest category is placed on those barrier removal items that provide accessibility at the main entrance of a facility or improve an accessible route to the portion of the facility where program activities take place (e.g., parking, walks, ramps, doors, etc.). • Category Two: A second category is placed on those barrier removal items that improve or enhance access to program use areas (e.g., transaction counters, conference rooms, public offices, restrooms, etc.). • Category Three: A third category is placed on those barrier removal items that improve access to amenities serving program areas (e.g., drinking fountains, telephones, site furnishings). • Category Four: A fourth category identifies areas or features not required to be modified for accessibility (no public programs located in the area or a duplicate feature). This categorization was applied to each identified barrier at Lake Oswego buildings, parking facilities, and parks. Some barriers will require further evaluation by City staff for programmatic solutions. These barriers have been assigned two category values (i.e. "2 or 4"), indicating the barrier will need to be assigned one of the values but not both. October 2022 25 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Priorities for Barrier Removal at City Facilities To develop a phasing schedule for the removal of barriers at the City's facilities, prioritization criteria were developed with input from the ADA stakeholder group and prioritization meetings conducted with City staff. All facilities in which the City provides programs, activities, and services were reviewed based on the following criteria: • Identified Complaints or Requests: Facilities with a history of citizen complaints or requests related to accessibility can be assigned a higher priority. • Level of Use by the Public: Facilities that have a high level of public use are a higher priority. • Proximity to Transit Facilities: Facilities that have access to transit facilities have a higher priority. • Program Uniqueness: Some programs are unique to a building, facility, or population and cannot occur at another location. • Geographic Distribution: By selecting a range of facilities that are distributed throughout the city, the city can ensure maximum access for all residents. • Citizen Rights and Responsibilities: Facilities where services are provided to exercise citizen rights—participation in City Council and Commission meetings, access to elected officials, facilities where taxes are paid, permits, and licenses are obtained, etc. • Recognized User Groups: Facilities where programs are serving youth, seniors, and people with special needs are provided. • Planned Obsolescence: Identification of facilities with capital projects replacing the existing facility can be assigned a lower priority. It is the intent of the City to address and remove barriers to accessibility in public buildings, parks, and parking facilities based upon the immediate necessity of programmatic access, degree of complexity, and overall cost. October 2022 26 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Schedule for City Facility Improvements This Plan proposes a 15-year strategy for removing barriers at City facilities that limit program accessibility. Barriers identified at City facilities will be removed systematically based on established program priorities. It is the intent of the City to address and remove barriers to accessibility at its facilities based on the need for programmatic access. The barrier removal schedule is summarized on the following pages. It is the City's intent to review all barriers during the first three years of Plan implementation and address those barriers that can be resolved through programmatic modifications and maintenance tasks. The City will then revise the schedule for removal of the remaining barriers. It is also assumed that as facility barriers are evaluated in greater detail as part of future projects and complaints, a percentage of the barriers will fall within the safe harbor provisions, explained in Section 4 of this document. The City will then revise and update the inventory of barriers and, when applicable, revise the schedule for the removal of remaining barriers. The transition plan phasing tables are organized by type of facility and represent an initial 15- year plan for barrier removal. The initial schedules were developed based on staff discussions and priorities described for facilities within this section. October 2022 27 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Buildings, Parking Facilities, and Parks The ADA evaluation included nine city owned buildings, three parking structures and three public parking lots, 24 city-owned parks, and a variety of leased program spaces. This section describes each site with a summary of barriers to accessibility, followed by the transition plan phasing schedule. Maps later in this section illustrate the location of the facilities. Buildings The evaluation included the following locations: • Iron Workers Museum • Jean Road Fire Station • Lake Oswego Public Golf Course & Club House • Library • Main Fire Station • Public Works/Maintenance Building • South Shore Fire Station • Water Treatment Plant • Westlake Fire Station The barriers are summarized for each location. An accessible route encompasses corridors/aisles, curb ramps, ramps, stairways, walks, etc. Program specific barriers include features that are typically unique to certain facilities, such as eating areas, outdoor constructed features, or library elements. Room elements include built-in elements. Iron Workers Museum This facility is located at 40 Wilbur Street. • Barriers identified include the following features: parking, walks, doors/gates, and restrooms. Jean Road Fire Station This facility is located at 4555 Jean Road. • Barriers identified include the following features: parking, hazards, doors/gates, built-in elements, and restrooms. Lake Oswego Public Golf Course & Clubhouse This facility is located at 17525 SW Stafford Road. • Barriers identified include the following features: parking, curb ramps, walks, hazards, doors/gates, drinking fountains, built-in elements, restrooms, eating areas, outdoor constructed features, golf course elements, and other features. October 2022 28 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Library This facility is located at 706 4th Street. • Barriers identified include the following features: parking, walks, ramps, stairways, doors/gates, hazards, drinking fountains, elevators, restrooms, and library elements. Main Fire Station This facility is located at 300 B Avenue. • Barriers identified include the following features: parking, stairways, walks, hazards, doors/gates, restrooms, outdoor constructed features, and programmatic elements. Public Works/Maintenance Building This facility is located at 17601 Pilkington Road. • Barriers identified include the following features: parking, walks, hazards, doors/gates, built-in elements, rooms, and restrooms. South Shore Fire Station This facility is located at 1880 South Shore Boulevard. • Barriers identified include the following features: doors/gates and restrooms. Water Treatment Plant This facility is located at 4260 Kenthorpe Way in West Linn. • Barriers identified include the following features: parking, walks, stairways, doors/gates, elevators, corridors/aisles, restrooms, and programmatic elements. Westlake Fire Station This facility is located at 4900 Melrose Street. • Barriers identified include the following features: parking, walks, stairways, doors/gates, built-in elements, restrooms, and rooms. In the tables on the following pages in this section the 'X' in the column indicates the barrier removal activities are planned and a blank cell indicates that barrier removal activities are not planned. October 2022 29 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 1:Transition Plan Phasing Schedule for City Buildings Facility Years Years Years Years 1-3 1-5 1-10 1-15 Iron Workers Museum X X Jean Road Fire Station X X X Lake Oswego Public Golf Course & Club House X X Library X X X X Main Fire Station X X X X Public Works/Maintenance Building X X South Shore Fire Station X X Water Treatment Plant X X X Westlake Fire Station X X X X Public Parking Facilities The evaluations included the following public parking facilities: • Parking Lot - 1st Ave & B Avenue • Parking Lot - 11 Foothills Road • Parking Lot -442 N State St • Lakeview Parking Garage • Trolley Station • Windward Parking Garage The barriers are summarized for each location. An accessible route encompasses curb ramps, ramps, hazards, stairways, walks, etc. Parking Lot- 1st/B Ave This parking facility has 25 total spaces with one accessible parking space. • Barriers identified include the following features: parking and walks. Parking Lot- 11 Foothills Road This parking facility has 43 spaces and does not provide an accessible parking space. • Barriers identified include the following features: parking and curb ramps. Parking Lot-442 N State Street This parking facility has 16 spaces and does not provide an accessible parking space. • Barriers identified include the following features: parking. October 2022 30 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Lakeview Parking Garage This parking facility has 365 total spaces with eight accessible parking spaces. • Barriers identified include the following features: parking, hazards, ramps, doors/gates, and elevators. Trolley Station This facility is located at 311 N State Street. • Barriers identified include the following features: parking, walks, hazards, doors/gates, built-in elements, restrooms, and outdoor constructed features. Windward Parking Garage This parking facility has 147 total spaces with six accessible parking spaces. • Barriers identified include the following features: parking, hazards, and doors/gates. Table 2: Transition Plan Phasing Schedule for Public Parking Facilities Facility Years Years Years Years 1-3 1-5 1-10 1-15 Parking Lot - 1st and B Avenue X X Parking Lot - 11 Foothills Rd X X Parking Lot -442 State Street X X Lakeview Parking Garage X X Trolley Station X X Winward Parking Garage X X October 2022 31 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Parks The evaluations included the following locations: • Bryant Woods Nature Park • Millenium Plaza Park • Charlie S. Brown Water Sports • Pilkington Park Center • Pine Cone Park • Foothills Park • Roehr Park • Freepons Park • Rossman Park • George Rogers Park • Stafford Basin/Rosemont Trail • Glenmorrie Park • Sundeleaf Plaza • Greentree Park • Tryon Cove Park • Hazelia Field • Waluga Park East • Hide-A-Way Park • Waluga Park West • Lake Oswego Swim Park • Westlake Park • Luscher Farm • Westridge Park • McNary Park The barrier assessment process did not include the evaluation of soft surface outdoor recreation trails and pathways, and the following park sites have no other developed public facilities: • Canal Acres Park • Cooks Butte Park • River Run Park • South Shore Natural Area • Southwood Park • Stevens Meadow The barriers are summarized for each location. Accessible routes encompass curb ramps, ramps, stairways, walks, hazards, etc. Program specific barriers include features that are typically unique to certain facilities, such as built-in elements, assembly areas, fishing or boating facilities, trails, and other programmatic elements. October 2022 32 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Bryant Woods Nature Park Amenities at this park include a parking area and soft surface trails. • Barriers identified include the following features: parking. Charlie S. Brown Water Sports Center Amenities at this park include a gangway and floating boat dock. • Barriers identified include the following features: walks, outdoor constructed features, and boating facilities. Foothills Park Amenities at this park include river access for hand carry and larger boats, sweeping views of the Willamette River, a grass amphitheater, accessible restrooms, and a covered picnic area with a grill and fireplace. • Barriers identified include the following features: parking, passenger loading zones, walks, doors/gates, drinking fountains, restrooms, picnic areas, outdoor constructed features, lavatory/sinks, and other features. Freepons Park Amenities at this community park include pathways, playground equipment, and picnic tables. • Barriers identified include the following features: parking, walks, picnic areas, outdoor constructed features, play equipment areas, and other features. George Rogers Park Amenities at this community park include athletic fields, tennis/pickleball courts, a large playground, picnic shelters, river views and beach access, and restrooms. • Barriers identified include the following features: parking, walks, ramps, hazards, doors/gates, drinking fountains, built-in elements, restrooms, game and sports areas, picnic areas, outdoor constructed features, outdoor recreation access routes, play equipment areas, and other features. Glenmorrie Park Amenities at this small neighborhood park include a pathway and playground. • Barriers identified include the following features: walks, play equipment areas, and other features. Greentree Park Amenities at this mini park include a play area and half-court basketball court. • Barriers identified include the following features: walks, game and sports areas, picnic areas, outdoor constructed features, play equipment areas, and other features. October 2022 33 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Hazelia Field Amenities at this park include two fenced dog parks, a large turf athletic field, a play area, and restrooms. • Barriers identified include the following features: parking, walks, doors/gates, drinking fountains, restrooms, picnic areas, outdoor constructed features, play equipment areas, and other features. Hide-A-Way Park Amenities at this small neighborhood park include a pathway and playground. • Barriers identified include the following features: walks, outdoor constructed features, and play equipment areas. Lake Oswego Swim Park Amenities at this park a lake swimming area accessed via steep hill. • Barriers identified include the following features: programmatic elements. Luscher Farm Amenities at this facility include community gardens, a gravel parking area, barn and garage areas used for camp programming, picnic tables, and a clematis garden walking area. • Barriers identified include the following features: parking, walks, doors/gates, restrooms, picnic areas, programmatic elements, and other features. McNary Park Amenities at this community park include a playground, pathways, and an off-leash dog area. • Barriers identified include the following features: walks, outdoor constructed features, play equipment areas, and other features. Millenium Plaza Park Amenities at this downtown park include a paved plaza, tables, and restrooms. • Barriers identified include the following features: ramps, hazards, doors/gates, drinking fountains, built-in elements, and restrooms. Pilkington Park Amenities at this neighborhood park include a playground, picnic tables, and an off-leash dog area. • Barriers identified include the following features: parking, curb ramps, walks, drinking fountains, and picnic areas. October 2022 34 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Pine Cone Park Amenities at this small neighborhood park include a playground, pathway, and benches. • Barriers identified include the following features: curb ramps, walks, outdoor constructed features, and play equipment areas. Roehr Park Amenities at this riverfront park include viewing decks, lighted pathways, benches, restrooms, an amphitheater, and access to the Charlie S. Brown Water Sports Center. • Barriers identified include the following features: walks, ramps, doors/gates, drinking fountains, restrooms, assembly areas, picnic areas, outdoor constructed features, view areas, play equipment areas, fishing piers and platforms, and other features. Rossman Park Amenities at this downtown neighborhood park include a covered picnic area, playground, pathways, and cornhole court. • Barriers identified include the following features: curb ramps, walks, drinking fountains, game and sports areas, picnic areas, outdoor constructed features, play equipment areas, and other features. Stafford Basin/Rosemont Trail Amenities at this facility include a paved trail, interpretive features, and parking area. • Barriers identified include the following features: parking, walks, picnic areas, trails, and other features. Sundeleaf Plaza Amenities at this urban park include restrooms, benches, and lake views. • Barriers identified include the following features: hazards, doors/gates, and restrooms. Tryon Cove Park Amenities at this small riverfront park include picnic tables, a dock, and beach area. • Barriers identified include the following features: parking, walks, picnic areas, outdoor recreation access routes, and boating facilities. Waluga Park East Amenities at this park include baseball fields, a playground, picnic shelter, and restrooms. • Barriers identified include the following features: parking, curb ramps, walks, ramps, hazards, doors/gates, drinking fountains, built-in elements, rooms, restrooms, game and sports areas, picnic areas, outdoor constructed features, play equipment areas, and other features. October 2022 35 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Waluga Park West Amenities at this park include a walking path, fenced dog park, playground, fitness equipment, and covered picnic shelter. • Barriers identified include the following features: parking, walks, doors/gates, drinking fountains, restrooms, picnic areas, play equipment areas, and other features. Westlake Park Amenities at this large athletic park include baseball/softball fields, soccer fields, tennis courts, full court basketball, a covered playground, covered picnic shelter, and restrooms. • Barriers identified include the following features: parking, curb ramps, walks, ramps, stairways, hazards, doors/gates, drinking fountains, built-in elements, restrooms, game and sports areas, picnic areas, outdoor constructed features, play equipment areas, and other features. Westridge Park Amenities at this neighborhood park include pathways, a playground, and picnic table. • Barriers identified include the following features: walks, drinking fountains, picnic areas, play equipment areas, and other features. October 2022 36 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 3: Transition Plan Phasing Schedule for City Parks Facility Years Years Years Years 1-3 1-5 1-10 1-15 Bryant Woods Nature Park X X Charlie S. Brown Water Sports Center X X Foothills Park X X Freepons Park X I X George Rogers Park X X Glenmorrie Park X X Greentree Park X X Hazelia Field X X Hide-A-Way Park X X Lake Oswego Swim Park X X Luscher Farm X X McNary Park X X Millennium Plaza Park X X Pilkington Park X X Pine Cone Park X X Roehr Park X X Rossman Park X X Stafford Basin/Rosemont Trail X X Sundeleaf Plaza X X Tryon Cove Park X X Waluga Park East X X Waluga Park West X X Westlake Park X X Westridge Park X X October 2022 37 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Leased Facilities In addition to City owned and maintained facilities, the City evaluated the program spaces of its leased facilities and locations where City programs are offered but the facility is not owned or managed by the City to ensure accessibility barriers are addressed. The programs in these facilities have been or will be relocated to an accessible location or the removal of barriers will be negotiated with the entity responsible for maintenance or alterations at the site. The following locations were evaluated: • Academy of Ballet & Dance Arts • Christ Church Episcopal Parish • Forest Hills Elementary • Greentree Art Studio • Love Grove Elementary Athletic Field • Lake Oswego Junior High • Mary S. Young Park In addition to the facilities listed above, the Lakewood Center for the Arts and the Oswego Heritage House were evaluated, but since the reopening of the Adult Community Center (ACC) the programs at these spaces have been relocated. Academy of Ballet& Dance Arts This facility is located at 311 B Avenue. The City contracts the services provided for Parks & Recreation programming. • Barriers identified include the following features: parking, curb ramps, walks, ramps, stairways, doors/gates, elevators, drinking fountains, corridors/aisles, and restrooms. Christ Church Episcopal Parish This facility is located at 1060 Chandler Road. Parks & Recreation currently rents space at this location. The City anticipates moving most of its programming to the proposed Recreation and Aquatics Center when built. • Barriers identified include the following features: parking, curb ramps, walks, ramps stairways, hazards, doors/gates, drinking fountains, elevators, corridors/aisles, restrooms, and eating areas. Forest Hills Elementary This facility is located at 1133 Andrews Road. Parks & Recreation currently rents space at this location. The City anticipates moving its programming to the proposed Recreation and Aquatics Center when built. • Barriers identified include the following features: parking, walks, and doors/gates. October 2022 38 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Greentree Art Studio This facility is located at 2766 Greentree Road. The City contracts the services provided for Parks & Recreation programming. • Barriers identified include the following features: walks, doors/gates, and rooms. Lake Grove Elementary Athletic Field Amenities at this school facility include a softball field and parking area. • Barriers identified include the following features: parking, walks, and game and sports areas. Lake Oswego Junior High This facility is located at 2500 Country Club Road. Parks & Recreation currently rents space at this location. The City anticipates moving its programming to the proposed Recreation and Aquatics Center when built. • Barriers identified include the following features: parking, passenger loading zones, curb ramps, hazards, doors/gates, drinking fountains, corridors/aisles, rooms, and restrooms. Mary S. Young Park Amenities at this West Linn facility include a covered picnic shelter, restrooms, pathways, and trails leading to river access. • Barriers identified include the following features: parking, curb ramps, walks, doors/gates, drinking fountains, restrooms, picnic areas, outdoor constructed features, trails, and other elements. October 2022 39 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Approach for Barrier Removal at City Facilities The City reserves the right to modify barrier removal priorities to allow flexibility in accommodating community requests, petitions for reasonable modifications from people with disabilities, changes in City programs, and funding opportunities and constraints. It is the goal of this Plan to provide access to the programs, activities, and services provided by the City. ADA regulations state that if a transition plan will take more than one year to fully implement, it must contain interim steps to provide program accessibility. Interim measures will be explored and implemented to provide better access for the public pending the implementation of major physical barrier removal projects. Interim measures in this Plan may include: • relocating a program to an accessible facility, • the installation of directional signs, • the installation of a power door or lift, • adjustments to operating mechanisms, • temporary modifications that increase access, or • other actions that enable better access. The City will accomplish barrier removals in its buildings, parks, and parking facilities either through policy and procedure modifications to remove programmatic barriers, or maintenance and construction projects to remove structural barriers. The information contained in the ADA facility assessment reports has been incorporated into barrier analysis Excel workbook with companion facility GIS data, which is intended to be the living Transition Plan and the City's ongoing record of the remediation of barriers. The tracking tool will be updated over time as the City removes barriers or finds programmatic solutions to barriers. The record is maintained by the City's ADA Coordinator. For the current status of the remediation of barriers, contact the City's ADA Coordinator. Projects Completed During the Plan's Development • WO 260-Construction of the new City Hall was completed in September 2021. Accessibility, safety and sustainability were top priorities in the design of the new City Hall. • WO 295 -The Adult Community Center was remodeled to provide more accessibility throughout the building and a sound system was installed in the classrooms designed to enhance the audio for those with hearing aids. The building reopened in March 2022. • WO 308 & WO 309- New ADA accessible bathrooms installed at lower George Rogers Park and East Waluga Park in 2021. October 2022 40 I_ __/--' 1 o I p polpi OI s ' rah 1 Fe'i 1:- --1 , )k,1 0 La w law i iq 1-1 illip t . 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Rogers Park 1/ 1 -1'IJ IIIIII iv / �H ORE BLVD ��=��■■ r�' . • `� IN_ _ ' �U.� \�� I ` din Freepons Park,' i I i i. ��. our Greentree- �7� _ Z\z i l- - 4� 44 I ..P�1 Pam, j - II ��5� C\N Context �o�� WI �r - : �o�° - Trail . 1 �`-; Glenmorrie Park111 Street L.JE N 'D r Hazelia Field l Park (Evaluated*) o „P,, •i ,I ; 1 Westridge� �' � �-� �' i� I�. --rri—•I I Park ��— ��' / 1 ' :*) li .\ Park (Other) T - / -- ,Luscher Farm _ Stafford Basin/ —. Water Feature 7i' J- I ., - = Rosemont Trail 7 - -L Pilkington _._._ ......— 4.0 ..._,.I._ ;1 ___ J . City Limits Park J•----' ' \ -- • , , ` , Park features where Lake Oswego provides programs were Bryant Woods i - \, evaluated at Mary S. Young Park located in West Linn. 71,0 Nature Park �--J i �`— r r � \ —; � 1 7 June 2021 0.25 e 0 Miles 0.5 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 3.2 Facilities in the Public Right-of-Way The City of Lake Oswego evaluated city maintained pedestrian access routes in the public right- of-way for ADA barriers in the summer and fall of 2020. The evaluations of right-of-way facilities were completed using a consultant team equipped with measuring devices, City facility data, and evaluation checklists. The accessibility barrier field observations were collected into a GIS database. The facilities evaluated include curb ramps, sidewalks, crosswalks, pedestrian pushbuttons, on-street parking, and pedestrian accessibility hazards. Pedestrian hazards include changes of level, driveway cross slopes greater than two percent, overhanging and protruding objects, openings greater than one-half inch or parallel to the direction of travel, obstacles that narrow the width of the accessible route, and surfaces that are not firm, stable, and slip-resistant. This section summarizes each of the types of facilities evaluated and the information collected. Accessibility Standards At the time of the facilities evaluations, the 2010 ADA Standards, 2011 Proposed Accessibility Guidelines for Pedestrian Facilities in the Public Right-of-Way (PROWAG), the 2009 r1 and r2 Manual on Uniform Traffic Control Devices (MUTCD), and the Oregon Transportation Commission Standards for Accessible Parking Places August 2018 were used to identify barriers at right-of-way facilities under the City's responsibility. Codes and standards are revised every few years and the barrier evaluations conducted provide an assessment of existing conditions as viewed by current code and provide a baseline for future barrier removal. Public Right-of-Way Prioritization Draft prioritization criteria for assigning the barrier removal phasing schedule were developed using title II regulation § 35.150(d)(2). If a public entity has responsibility or authority over streets, roads, or walkways, its transition plan shall include a schedule for providing curb ramps or other sloped areas where pedestrian walks cross curbs, giving priority to walkways serving entities covered by the Act, including State and local government offices and facilities, transportation, places of public accommodation, and employers, followed by walkways serving other areas. The draft prioritization criteria include the following: • Locations serving government offices and public facilities; • Locations serving transportation; • Locations serving commercial districts and employers; and • Locations serving other areas. October 2022 43 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Priorities for Barrier Removal Matrices on the following pages illustrate the prioritization criteria for curb ramps, pedestrian access routes, pedestrian crossing times and pushbuttons, and on-street parking barrier removal projects in the City's public right-of-way. Pedestrian access route information includes identified barriers along the sidewalks, crosswalks, and includes the identifications of hazards along the pedestrian route. Each facility evaluated was assigned a rank based on its barrier priority and category. The priority assigned is based on the aforementioned criteria and the barrier category is based on the condition of the facility. The descriptions for each category are provided after each matrix. The highest ranked facilities are shaded in dark blue, medium ranked in a lighter shade of blue, and lower ranked in the lightest shade of blue. The facilities with no assigned rank have no access deficiencies identified and have no assigned color. The columns in the matrix indicate the assigned priority and are in order of importance from left to right, with the left column having the highest importance. The rows indicate the category of condition assigned to each facility during the evaluation process, with the top row having the highest importance. Note that categories are hierarchical: higher level categories (i.e., one and two) may include lower- level category conditions (i.e., three and four), but lower-level categories cannot include higher level category conditions. The categories of barriers for curb ramps and pedestrian access routes have been organized by identified ADA barrier and by road classification. There are three road classifications within Lake Oswego and included arterial, collector, and local streets. Arterial streets have a higher volume and speed of vehicular traffic when compared to local streets. The pedestrian signals and pushbuttons categories are organized by ADA barrier and MUTCD standard and guidance. A standard in the MUTCD is required or mandatory to be followed and guidance in the MUTCD is recommended but not mandatory. Each matrix is followed by a description of the barrier categories; maps illustrating the locations of identified barriers by priority; and summary tables of the barrier removal priorities. October 2022 44 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Curb Ramps Table 4: ADA 35.150(d)Geospatial Proximity Priorities-Columns B,C,D,and E Curb Ramp Priority Matrix A B C D E Priorities Location of Citizen ADA Location Serving Location Serving Location Priority Location Serving Complaint and/or Government Offices& Commercial Districts, Serving Other (Category) Description Request Public Facilities Transportation Employers Areas See Table 5 High Priority 1 Category 1 Al B1 D1 Description See Table 6 2 Category 2 A2 B2 E2 Description See Table 7 3 Category 3 B3 E3 Description Medium Priority See Table 8 4 Category 4 -- B4 C4 D4 E4 Description Low Priority - I See Table 9 5 No deficiencies A5 B5 C5 D5 E5 identified October 2022 45 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 5: Curb Ramp Category 1 Descriptions Road Classification Arterial Street Collector Street Local Street Category(y-axis) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 Identified ADA Barrier The curb ramp is built-up in the travel lane. III I The curb ramp is significantly damaged or deteriorated and is unsafe. III There is a sidewalk with no curb ramp access or there is an obstruction to accessing the curb ramp. The curb ramp has no detectable warning. Non-standard ramp type with non-compliant cross slope and/or ramp slope. The width and length of the pedestrian refuge island does not meet any standard. The curb ramp has no receiving ramp. October 2022 46 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 6: Curb Ramp Category 2 Descriptions Road Classification Arterial Street Collector Street Local Street Category(y-axis) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 Identified ADA Barrier The curb ramp does not have a firm, stable, and slip resistance surface and/or has openings greater than a half-inch or parallel with the direction of travel. The curb ramp is not located within marked crossings (when present). Cross slope of ramp exceeds two percent. Running slope of ramp exceeds 8.33 percent. There is a grade break on the ramp surface. Cross slope of ramp exceeds two percent and grade of road when located midblock or at an intersection without yield or stop control. Slope of ramp flared sides (if applicable) exceeds 10 percent and is part of the circulation path Width of ramp is less than 48 inches. A three-by-four-foot clear space at the bottom of the ramp outside of the travel lane is not provided. Curb ramp has turning space that does not meet any existing standards. The curb ramp has a lip or vertical discontinuity greater than a half-inch. The detectable warning provided meets no existing standard or is damaged. The length of surface between detectable warnings on a pedestrian refuge island is less than 24 inches. October 2022 47 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 7: Curb Ramp Category 3 Descriptions Road Classification Arterial Street Collector Street Local Street I Category(y-axis) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 Identified ADA Barrier Counter slope of the curb ramp is greater than five percent. Curb ramp with constrained turning space is less than four-by-five feet. Turning space is less than four-by-four feet. A four-by-four-foot clear space at the bottom of the ramp outside of the travel lane is not provided. The detectable warning provided does not meet PROWAG standard. Slope of ramp flared sides (if applicable) exceeds 8.33 percent and is less than or equal to 10 percent and is part of the circulation path. October 2022 48 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 8: Curb Ramp Category 4 Descriptions Road Classification I Arterial Street I Collector Street Local Street Category(y-axis) 1 2 3 4 5 I 1 2 3 4 5 1 2 3 4 5 Identified ADA Barrier i.— _II _ I --•—The width and length of the pedestrian refuge island does not meet PROWAG standard. .—End of walk due to road terminating with no exit ramp. End of walk midblock with no exit ramp. The curb ramp has a lip or vertical discontinuity less than a half-inch. Turning space is not designed to prevent the accumulation of water. Slope of ramp flared sides (if applicable) exceeds 10 percent and is not a part of the circulation path. Table 9: Curb Ramp Category 5 Descriptions Road Classification Arterial Street Collector Street Local Street Category(y-axis) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 Identified ADA Barrier .__ I_ -11 No deficiencies identified Shared diagonal perpendicular or shared parallel curb ramp design without existing physical constraints October 2022 49 ____7' I cr K4 D ic ji i ro �o ® I j II F� ..../ ,, r (C*8-1" cf:-46-ALr8 1 I C7P•pf-0--e,ei-07..-677:_..._7_7.1 le 6 • I-—-—-—-—-—-—' ______ , ,N ._______,„ , --_-_,_0i0 ,, , o‘ , g0.1 ,. ....,:;,,,_ .,_., 1 *eV N_ °,,--,---' (--5 '1"f41111:'-:1\...-N---".1 43):1 ''44" ' CD „.., C) go 0 ' -V "I r -; ..1 0!7 i--1.--::..; \X 10 • o o • • VII " \ i> eti o ��• � o • « � o bq o i— r 0 0• 4 - MELROSE 4-O 0 : J�_ �, • 0 — — — \� : r, �� • 0 • 71 —L. . , - /� ;',�_ Lake Oswego ADA Self-Evaluation & Transition Plan ®� p'r Map 3: Curb Ramp Barrier efrap • CD- -0 0 gr-----co 0 _ (g(6 ,, difr,,,,,Sz �� j �. 00 iO p -0 ® ® 6. COUNTRY CLUBRDC:e �, � � '�•� �•� i ,, 0 �• 1 1 u � o•,� KR• USE WAY �aC4Fi ®;, .> :>>Ar Removal Projects ,41- 0 0 ie. ,.., ,. *34 —1---- ille 4 � 0 a ,> I �'� �i►4� Ui O tip __. I.. i 4. r• ,g �� Q 0 , ��o��° �° •„ • ;/ Barrier Removal Rank G.- Off} ::: " iit.. 11414106:11111 ®O O • q(• High =� i' Medium :rf•su • ' • 5 ' • .o� �M '� Low i • •__I •.;c, i ,L • •, �5:. , •' • No deficiencies identified 10 . 106 c r i.A.s. .... r / 41 ill#11111 • 11141P 19- *:mire : • f•re, fibii-, (4)* Q ,b0 iii iip• 0 ••• • 8 ( .1 . • 17) • *fr."' ,� 1 / • glik , .rif SAP ,wl; .- 4.11r __ ff ,S' , • ,• Context L 1_Ir. •— —I . • • ' •> • t /2---= .• 41t •\- ------.41)• ''''' 1111:„, •V (.9 6 0 , _I • 1- ��5 b1, �. .., el Street 41) ® 1 k iin — i e.o•) • i Park 4 j? i • • • ,- Water Feature i - s �':'I i j--- i L-----J City Limits j j i-1 L. / ---/d M I G January 2021 f - Miles ..----- 0 0 0.25 0.5 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 10: Curb Ramp Barrier Summary by Rank Total Curb Ramps Percent of Total High 323 14.7% Medium 735 33.4% Low 1054 47.9% No Deficiency 88 4.0% Total 2,200 100.0% October 2022 51 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 11: Curb Ramp Barrier Summary by Rank and Category Category MIIM . Total Curb Ramos Percent of Total High 1 B1 43 2.0% High 1 Cl 192 8.7% High 1 D1 9 0.4% High 1 B2 79 3.6% Medium 1 El 95 _ 4.3% Medium 2 C2 324 14.7% i Medium 2 D2 19 0.9% Medium 3 B3 58 2.6% Medium 3 C3 234 10.6% Medium 3 D3 5 0.2% Low 2 E2 511 23.2% Low 3 E3 170 7.7% Low 4 B4 46 2.1% Low 4 C4 143 6.5% Low 4 D4 13 0.6% Low 4 E4 171 7.8% No Deficiencies 5 B5 19 0.9% No Deficiencies 5 C5 54 2.5% No Deficiencies 5 D5 1 0.0% No Deficiencies 5 E5 14 0.6% October 2022 52 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Pedestrian Access Routes Table 12: ADA 35.150(d)Geospatial Proximity Priorities-Columns B,C, D,and E Pedestrian Access Route Priority Matrix A B C D E Priorities Location of Citizen Location Serving Location Serving Priority Location Serving Location Serving ADA Complaint Government Offices& Commercial Districts, (Category) Description and/or Request Public Facilities Transportation Employers Other Areas See Table 13 High Priority 1 Category 1 Al B1 Cl D1 El Description .1.- See Table 14 2 Category 2 A2 C2 D2 E2 Description See Table 15 3 Category 3 A3 C3 D3 E3 Description . . See Table 16 4 Category 4 A4 B4 C4 D4 E4 Description Low Priority See Table 17 5 No deficiencies A5 B5 C5 D5 E5 identified October 2022 53 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 13: Pedestrian Access Route Category 1 Descriptions Road Classification Arterial Street Collector Street Local Street Category(y-axis) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 Identified ADA Barrier A detectable warning surface is not provided at the railroad crossing. Railroad flangeway gap is greater than three inches for freight rail or two and a half for non-freight rail. The sidewalk condition is poor with cracking, spalling, heaving, or other condition. The constructed width of the sidewalk width is less than 36 inches. The sidewalk cross slope is below two percent for less than one-quarter of its length. Running slope of crosswalk is greater than five percent. Cross slope of crosswalk with yield or stop control is greater than two percent. Cross slope of crosswalk with no yield or stop control is greater than five percent. Crosswalk surface is not firm, stable, and slip resistant. The sidewalk surface is firm, stable, and slip-resistant for less than one-quarter of its length. The sidewalk has a significant number of vertical changes that exceed a quarter inch — and—openings greater than a half inch or are parallel to direction of travel (more than three per 100 feet). The sidewalk has a significant number of overhanging—and—protruding objects (more than one per 100 feet). The sidewalk has a significant number of driveway entries where cross slope exceeds two percent (more than two per 100 feet). October 2022 54 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Road Classification Arterial Street Collector Street Local Street Category(y-axis) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 Identified ADA Barrier d� The sidewalk has a significant number of obstacles that narrow the width of the walk to less than four feet (more than one per 100 feet). The sidewalk has a significant number of utility lids that are not slip-resistant (more than one per 100 feet). October 2022 55 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 14: Pedestrian Access Route Category 2 Descriptions Road Classification Arterial Street Collector Street Local Street I Category(y-axis) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 I Identified ADA Barrier Detectable warning surface placement at rail crossing is less than six feet or greater than 15 feet. The constructed width of the sidewalk width is less than 48 inches but greater than 36 inches. The sidewalk has a significant number of instances where running slope exceeds grade of road and is >5.0% (more than one per 100 feet). The sidewalk cross slope is below two percent for one-quarter to one-half of its length. The sidewalk surface is firm, stable, and slip-resistant for one-quarter to one-half of its length. The sidewalk has a significant number of vertical changes that exceed a quarter inch— or—openings greater than a half inch or are parallel to direction of travel (more than three per 100 feet). The sidewalk has a significant number of overhanging—or—protruding objects (more than one per 100 feet). The sidewalk has a significant number of driveway entries where cross slope exceeds two percent(more than one per 100 feet). The sidewalk has an obstacle that narrow the width of the walk to less than four feet (fewer than one per 100 feet). The sidewalk has utility lids that are not slip-resistant (fewer than one per 100 feet). October 2022 56 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 15: Pedestrian Access Route Category 3 Descriptions Road Classification Arterial Street Collector Street Local Street I Category(y-axis) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 Identified ADA Barrier The sidewalk width is less than five feet without a passing space. . I . The sidewalk has a number of instances where running slope exceeds grade of road and is >5.0% (fewer than one per 100 feet). The sidewalk cross slope is below two percent for one-half to three-quarters of its length. I . I . The sidewalk surface is firm, stable, and slip-resistant for one-half to three-quarters of its length. The sidewalk has vertical changes that exceed a quarter inch—or—openings greater than a half inch or are parallel to direction of travel (fewer than three per 100 feet). The sidewalk has a significant number of overhanging—or—protruding objects (fewer than one per 100 feet). The sidewalk has a significant number of driveway entries where cross slope exceeds two percent(fewer than one per 100 feet). October 2022 57 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 16: Pedestrian Access Route Category 4 Descriptions Road Classification Arterial Street Collector Local Street Category(y-axis) IT. 2 3 4 5 1 2 3 4 5 1 2 3 4 5 Identified ADA Barrier 7 _ — -t The sidewalk cross slope is below two percent for three-quarters to its length. .-1 The sidewalk surface is firm, stable, and slip-resistant for three-quarters to its length. I II Table 17: Pedestrian Access Route Category 5 Descriptions Road Classification Arterial Street Collector Local Street Category(y-axis) 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 Identified ADA Barrier • rl— No deficiencies identified. I October 2022 58 4::;::---------IIVCJifj\- E ° Q Q I J ' O J, L^' •) / I ° I r�V J} 0 / to" • I 1 ° I j Q'lct L 1 OI - - - - , ,..______„,„,,. ,,, • , , - ,a__a , .._ _ 9 Q9 0 , 0 0-0 ��i i Cf L I , f �•1 o 00� �0, °•�° .) vir ! I I ,r-� _.. �-1 ! .1 - \ J>/. 1 MEL SP \ • •• °Pd� - N. - 1� 0�° •a • /- — �, - r^IT_ �� ' ;�' Lake Oswego ADASetf-Evaluation & Transition Plan 1 0 00 0 �� 0 o-�ol• ••; •• ••. • • .,•�•a• . , L, ! • i• i • • � ' 00 I /�-_-mil ® 1 PJo 0.0 o °0 0 0 •.�• i • • d i-.'• L. a� _ • • o ° 0 o� o ° c• a .��rr ° P o 1 0 0 0 0 o�oo o 00® o . • 11--1 • • a o ° ,c% �-- COUNTRY •CLUBRD 14111 ° o • Map 4: Pedestrian Access Route • �P� 4f •r_ • sp . Barrier Removal Projects: 1- IUSEWAY �� • �Q°' �Jr • •••••,��,�*'Q5 Q \ 1 Bo 0cio- m ,, ' Lb `�� 0 0 !fi ° 0 c - — j �41101,11//i....... 1 05 .75 Sidewalks —, 6 ' '''co * iv' N6\9 ) iiiii.pri 0 / ��° • • ° C °°� ° / Barrier Removal Rank I ►• -�� ••00 ,-,,��,.,_ ��°N o ° ° /' •, % C; fir'-•O •fir• �� o° r — O •° oo ° ` �:= -ti+•7 High ° i' Medium 4 ._Q)--1:1 •,- 1 I 0 12) • e. • VO r, 4. T _,ORE ' D ti •0l0 '♦ Low ,'I� \ • • •SOU w O °°�_ p / .,.v I • ��,�'\% \,�0 •� • •• �i •at• �� r�\ i , q i (, 4-J • �� ` • . •••). • • . 4 fit•= 0 o No deficiencies identified !ti p!4,- --1 ri- ,-ks-,<':* - . . • 41114,,, i A • ... 0111 Dr ,,,:. (A, 0.•1 • ••( • IMO p • • • c� I — I :i, 440 es' • . 4.4 IP 6..lrrif ..,_,,,, ols % Fi . . 8 ° r . ; ; / Context 1�� % „,LI i 0_ 1 1 • `�. 7)) .• •`�� • i .�,� ( \ � e' Street ® / �; • o •• •• •, . • •••• •;•� �/ I _ \'�•i j �• Park • • �• 7 • _ I' •-'� I o • • .�► / -_- - Water Feature Air; �" I • °� `J - Liii City Limits r ° • r'--1 I f -1 L, I �� ,--,-'" CFMogDO �99! �. rv1 I G January 2021 f/ (11 ,< 0 Miles 0 0.25 0.5 1 / OA ik'_ ,,±7--" . I 'VA- E 9-r4tr?) 1 d99 V 1 1 — —i air lA— 4‘. ' 1 , ,,r, © ;r 0000• O ,0..1"--\,L%0_-_/.....L44-'y&A 1,1. V,p--,-r-----;_k0 * - - o o ' EGO rtar r MELROS �� r• • ��— ;— o1 ;_ '.,.i i —° ;. 1 ,,•. Lake Oswego ADA Self-Evaluation & Transition Plan IIII ` 0,641 • • i • ___,., oliiiii r t. d , '! ° ,,.i 4r11.�y11 • •1111 ,_ IIII►M►�� Map 5: Pedestrian Access Route ® 0 C•• • COUNTRY CLUB RD , •� v0 - •• •r11.I,� �� •• • J �� Barrier Removal Projects: f . t • • .� ;�� 1 i1 a • r 4111�,. i ------_,-r. te' • -14t1 . 1101tglbw „vo ') � ill :rip _ r Crosswalks 01 la ••— 1 — '16. • • 4e,°°� Barrier Removal Rank i 41. ��im.r�, High .i ;_ \IS.-- . so- epip• i Medium • 1 . �'4111,4* '''' Alitlift '�P �� , N Low -4,1;—_ . �, • • CVO / ��• S01/1/1• ORE BLVD 'VAMP � c il• i"c• ! ��' iiiiii:00,,emolor-• a" �� • No deficiencies identified AL.. , 0 - ?BEIM -{,f4C\N. /1 - i 1- - Al• gi• • • r _, °MIME It '\*\. S641 0 Op r 4.°9 I.I 1° Ai r I I 11 I I f I I Pli 6 I k --1 <, , , _. , d-.K _ lif Ilk pf-4 • viol ,,.. _. / Jug • - ; � \��'`\ • Context / _,..1 . , , , ; Vff i/ �! i ,.! i, ,.., • . �4 0 • . i� — i; i'`�`.® ' ` ?` Street lid i - � 7 ,r® •• i i_ � ' �� —_ �' Park / j—eit-' t lir . .0 .- -, ._. � � ' ® _ _ /•'. 7 Water Feature fo1' AK` IL -"-'-P-- L 1 ,®-----j .1--«�-- --- r �0 i— — —i City Limits r r jr-- �' I f ` �-17 ,__�-� CHILD R� • / - I , I I r/ii . I.L .,__ _- • M I G January 2021 f i ) 7,---L---___J \ 0 Miles 0 0.25 0.5 _____ - i )- /__7--' , _n_, .__._.___,/,_,. r._, 0 4..... ir ,z/ c---- • NO I I I - r-,:::)%di __...d I i-17/- 1. kW 411W ------ i ,- ti 'I-T-:\---_,:Th , livi.-7—\„ V ,.= -0- .(-1 ,_. L' ___..____....,0R 0 1 ) 1, / J ' J ' - rI 1r `. �1hio �__I ; `I a J 1 �� — \fit, •>'� - ' - — ^ I I �_ 'gill f/�`l1 Lake Oswego ADA Self-Evaluation & Transition Plan r `l , `L. _.� � it \ /� - ® •t IN 1/11111111111� /'r rt ,7- CDUNTRYCLUBRD 1J Map 6: Pedestrian Access Route • 1,1111IIIIIIIII� .� , �t � - rowthypia� Barrier Removal Projects: i �.,,.► I ile �111111111 11111 I �� Ill,..<,.. - itdir „.0 441Waltia, I. c ; Railroad Crossings InWill i ,-1 ►, , 1111-1111tt: , , +alt111'1 ; Barrier Removal Rank ■ J po ' *Ras ` < _ - `sys 4i r 0 High ' 1`' Aw II& I` • No deficiencies identified 4 i rj: " 4111ffso . : 1 2641"r6A`N ,,,..J , -a lEgr 1111111w, • * III\ _ .... i‘,;( .r'71.7_11. 1:;-,,-.‘,Ti:!.1\., ‘,,k, 0%\10 , AllAl Flip 18 t, I• : Vi fillemil.11..id ;,,, 0, - plow ..... ..„, ..,...,, L._. <00 di,o ,,, , i ..40111 p iv 040, , - fra: • ,, _7'1_.1 ,/,„:" ***,--foir-s-C\\\10 , II I ; �, / Context fr. /i, ! i i- Fi ..,_1,, __0„„„ i ,ii Air/ ,I 11 I rr,1.4ri‘ap i I1 II �� Street /,/ NI \./ 'D .14*- • <` / ' .1 .-- • a i',, I I 7 i s; —' `) i sS i I i -- _ �%` 7 Park P. �� i > _ _ _ Mi. Water Feature I 1 ! City Limits Lrl �'-C r j 1 i / ' L — — J in n 41 CfIILDS Ri / ,rf ' 0 ri I _ M I G January 2021 4 Miles - 0 0.25 0.5 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 18: Pedestrian Access Route Barrier Summary by Rank- Sidewalks Total Sidewalk 1. Percent of Total High 109 7.2% Medium 510 33.8% Low 851 56.5% No Deficiency 37 2.5% Total 1,507 100.0% October 2022 62 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 19: Pedestrian Access Route Barrier Summary by Rank and Category- Sidewalks Category 111M Priority . Total Sidewalk Segment Percent of Total High 1 B1 15 1.0% High 1 Cl 48 3.2% High 2 B2 46 3.1% Medium 1 El 2 0.1% Medium 2 C2 270 17.9% Medium 2 D2 13 0.9% Medium 3 B3 45 3.0% Medium 3 C3 176 11.7% Medium 3 D3 4 0.3% Low 2 E2 312 20.7% Low 3 E3 277 18.4% Low 4 B4 30 2.0% Low 4 C4 101 6.7% Low 4 D4 7 0.5% Low 4 E4 124 8.2% No Deficiencies 5 B5 1 0.1% No Deficiencies 5 C5 18 1.2% No Deficiencies 5 E5 18 1.2% October 2022 63 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 20: Pedestrian Access Route Barrier Summary by Rank- Crosswalks • Total Crosswalks I Percent of Total High 102 9.2% Medium 211 19.1% Low 237 21.5% No Deficiency 553 50.1% Table 21: Pedestrian Access Route Barrier Summary by Rank and Category- Crosswalks Rank Category Priority Total Crosswalks Percent of Total High 1 B1 18 1.6% High 1 Cl 46 4.2% High 2 B2 38 3.4% Medium 1 El 3 0.3% Medium 2 C2 202 18.3% Medium 2 D2 6 0.5% Low 2 E2 237 21.5% No Deficiencies 5 B5 57 5.2% No Deficiencies 5 C5 234 21.2% No Deficiencies 5 D5 12 1.1% No Deficiencies 5 E5 250 22.7% October 2022 64 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 22: Pedestrian Access Route Barrier Summary by Rank— Railroad Crossings Total Railroad Crossings Percent of Total High 9 90.0% No Deficiency 1 10.0% Total 10 100.0% Table 23: Pedestrian Access Route Barrier Summary by Rank and Category- Railroad Crossings Category BIM Priority -.— Total Railroad Crossings Percent of Total . High 1 B1 2 20.0% High 1 C1 7 70.0% No Deficiencies 5 C5 1 10.0% October 2022 65 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Pedestrian Crossing Times and Pushbuttons Table 24: Pedestrian ADA 35.150(d)Geospatial Proximity Priorities-Columns B,C,D,and E Crossing Time and Pushbuttons Priority Matrix A B C D E Priorities Priority Location of Citizen Location Serving Location Serving Location Serving Location Serving Description ADA Complaint Government Offices& Transportation Commercial Districts, Other Areas (Category) and/or Request Public Facilities Employers See Table 25 1 Category 1 Al B1 El Description High Priority See Table 25 2 Category 2 A2 E2 Description Medium Priority See Table 25 3 Category 3 A3 C3 D3 E3 Description Low Priority - See Table 25 4 No deficiencies A4 B4 C4 D4 E4 identified October 2022 66 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 25: Pedestrian Crossing Time and Pushbutton Barrier Descriptions Category 1: Category 2 (cont.): • Accessible pedestrian signal is not provided (PROWAG • Speech walk message of accessible pedestrian signal R209). needs adjustment. • Extended pushbutton feature needs adjustment. • Pedestrian crossing time is insufficient. Category 2 (2009 MUTCD Standard): Category 3 (2009 MUTCD Guidance): • Level clear space at push button not provided. • Pushbutton is located more than 10 feet from curb, • Reach to push button from clear space is obstructed. shoulder, or pavement. • Operating force of pushbutton exceeds five pounds of • Pushbutton is farther than five feet from the crosswalk force. line farthest from the intersection (when applicable). • The pushbutton does not have a sign adjacent to or • Pushbutton height is not within 42 to 48 inches above integral with the pushbutton. the ground. • Pushbutton sign does not clearly indicate which • Pushbutton and arrow are not parallel with the crosswalk signal is actuated. direction of travel. • Pushbutton pilot light (if applicable) does not activate. • Distance between two pushbuttons on the same corner is less than 10 feet. • A locator tone is not provided. • A tactile arrow is not provided. Category 4: • Pushbutton locator tone activates or deactivates at No deficiencies identified. incorrect time. • Pushbutton locator tone duration and intensity needs adjustment. • Audible features of accessible pedestrian signal needs adjustment. October 2022 67 ..1 ,i .--7- \ --. -visditri 0 x 4.. , , .,..., A...,, .,.: _ 1-6 mii. i , I. 111L, I , — n 1 I�i , \ .-0 -re / , i -, L , Y i i i i dlior ___i __ i_tv__.„ Nip . .,._. , i _______ - , ..„._ ___ i i________ J ,4111 ----------- ., -.F.: 1 ., .,___ 1 ,t, f- ,-- 16443.41V107 -4114). y r _-. ,, _ ',: -------1 _4--,-- , _ ' ,'ri ,e/ 1 iirl„ : i---i i - . -7.-.1.--!--.•1:i _ L; \ --1 . \ ,:....--; .; ,,,..... ,. i.„ �/`6 ,. 4. -21: c... i L J ►111111►�� i i'-.;\ Lake Oswego ADA Self-Evaluation & Transition Plan ri," _, 11 % 1L jjjj/j1jiJj,,, J 1 Map1: Pedestrian Time % COUNTRY CLUB RD Crossing I1111 IEefil y ', 6-\-- ii, *‘'. i KRUSE WAY 11 W Barrier Removal Projects �- I111 r 4PalfiiiiideVik, As 41111600,,, . iv / �rl ►, , :sr. . .. - 1 L .0 iliNtir , � + .`; Barrier Removal Rank J ` _ - - 41111/ �� _� 1 o High Li ;_ ,}�',.... Malir I I Medium i#F1 1 -� so1T I �-1� ��, No deficiencies identified V r. '¢'I�— VO f1. OREBLVD 4,1311 1**/ 4 �■■i es F it ✓RO )2• , ,,:, . ill id..:6 d - 7 worm ),.. s _.., __ _1 ' I I «. quiL*410r- 041'11.' , _ i , i �``/�`�_ 41 / Context / L. i,. I I �J • •� ICJ / r �. �i If ii I 7 i i *;--\-----' ) ') _., \ i i1---- / I • . Street ,�, i„ �- - _ �_,- , Park -i -J .rt. -'-( / ( t-. ,'" ' ii I —( J7 _ — y Mi. Water Feature �'1i s; -----i L. I — J---- i— — —i City Limits r r ram: i 1_ f/' J L - --_ i -17 —_rI 4/CHI LDS Ri / ' 1 f f M I G January 2021 �— � ___ \ 0 0 0.25 0.5Miles ' '‘)''' E gr4:tT; . I I 1 I i�y — -tww-7 .• i l kv....., .., . 11 I I s 1 .--/TZ—-1 * ' ' 411111141/1 ---- I , 1 , --''' s'-------. ,A1) _,..--;:-. --: ---1. , ____________, . i Li:::. . ....1 1 . I ... - ,, ,_4_ ..... ,,,, .7 ,. ,,. ,. ,+ -'.- • �_� ,� All1111111106j ;,`;,� Lake Oswego ADA Self-Evaluation & Transition Plan 44 111111111111111 ( -i a \ * \. 40 4 did -- ill 111111111 '- Map 8: Pedestrian Pushbutton - j / / COUNTRY CLUB RD ,IIII 111 03 / 11111 llll!, �111 l�111 •' f "`-- 111�'11111� y�. ZrBarrier Removal Projects -, KRUSEWAY� ---v QO i Ir I 4 AL,. 1...„ Y- =- \� ( °� 1, I, .., 1. I 1111N,I 41011111 0) ) wasafter ' Barrier Removal Rank frc.. ��., • r — I \_ J �► �: a� o High ., ,_}N\' "`?I 11 iI Medium 4 r_ L 1 l ' Ailli , "E� .j0 I A� I \ Low " -¢,.I;--7(A f� ��,0 / 1/TN ORE BLVD Ir. IIi- I v� A./��A.,I , J ` #� � • No deficiencies identified 'may ' ' 5 . ��ap , ti..irin c;P'.'" MI 4111L**4106r— _, ri. \I �o�j ��o�a• I I -- 1 •,` SAP D 1vi."41116'A !P% III.IIII2 , i ---, . ._ . �``'�`l`., / Context I/ �� I i i� — �1 , / ` i �`\..40. • `/ Street ,�, ,i • do / ±, / I ! �;_•% Park ' J , ._. ,` I' •1� _ _,,/ , Water Feature J \I �.___, City Limits -. ! / 17 �_► CHILDS RD, 1 I j 1_I \\\\ r. M I G January 2021 0 Miles 0 0.25 0.5 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 26: Pedestrian Signal Barrier Summary Total Pedestrian Signals Percent of Total High 106 75.7% Medium 5 3.6% Low 0 0.0% No Deficiency 29 20.7% Total 140 100.0% Table 27: Pedestrian Pushbutton Barrier Summary f Rank Total Pedestrian Pushbuttons Percent of To High 189 66.5% I Medium 76 26.8% I Low 1 0.4% No Deficiency 18 6.3% Total 284 100.0% October 2022 70 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 28: Pedestrian Signals and Pushbuttons Summary of Categories 1 Total Pushbuttons and Percent Pedestrian Identified Issue Identified Issue Category Priority Crossing Time with MUTCD with MUTCD Pedestrian Signals of Total 1/0/ . is Insufficient Standard Guidance High 1 B1 61 14.4% 29 28 4 High 1 Cl 234 55.2% 77 133 52 Medium 1 D1 13 3.1% 11 5 0 Medium 1 El 7 1.7% 4 0 2 Medium 2 B2 17 4.0% 0 17 4 Medium 2 C2 32 7.5% 0 32 7 Medium 3 B3 3 0.7% 0 0 3 Medium 3 C3 9 2.1% 0 0 9 Low 2 E2 1 0.2% 0 1 0 No Deficiencies 4 B4 12 2.8% 9 I 0 0 No Deficiencies 4 C4 35 8.3% 9 0 0 October 2022 71 o� s 4--k 1-1 CC CK 13 o M /� M � CAVE r,._ I- co , c,2, OREGD .\_\ 40 Lake Oswego ADA Self-Evaluation & Transition Plan Map 9: On-Street Parking 6 B AVE Q 0 8 9 • Location of Accessible Parking Space 1 0 0 Block Number Reference • AAVE (1) C) U) ,= (11) AAVE co (E) 14 (BO ,_ FOOTHILLS RD Context EVERGREEN RD 1 6 (110 Street Park EVERGREEN Feature BEEN RD 1 8 City Limits 19 20 MASI June2021 25 �P��gP� \ O 0 125 Feet 0 City of Lake Oswego I ADA Self-Evaluation and Transition Plan On-Street Parking The City provides marked and metered parking locations along roadways in downtown Lake Oswego. Metered parking includes time limited parking that is signed. Parking is provided on all or part of 20 block perimeters, with two accessible on-street parking space provided. The accessible parking space provided along the south side of A Avenue between 4th and 5th Streets meets the applicable PROWAG standards for parallel parking spaces. The signage provided does not meet the current OTC standard for Sign No. R7-8. The remaining blocks were evaluated applying PROWAG R214. PROWAG R214 On-Street Parking Spaces. Where on-street parking is provided on the block perimeter and the parking is marked or metered, accessible parking spaces complying with R309 shall be provided in accordance with Table R214. Where parking pay stations are provided and the parking is not marked, each 6.1 m (20.0 ft) of block perimeter where parking is permitted shall be counted as one parking space. Table R214 On-Street Parking Spaces Total Number of Marked or Metered Minimum Required Number of Parking Spaces on the Black Perimeter Accessible Parking Spaces 1 to 25 1 26 to 50 2 51 to 75 3 76 to 100 4 101 to 150 5 • 151 to 200 6 201 and over 4 percent of total Advisory R214 On-Street Parking Spaces. The MUTCD contains provisions for marking on-street parking spaces(see section 3B.'19). Metered parking includes parking metered by parking pay stations. Where parking on part of the block perimeter is altered, the minimum number of accessible parking spaces required is based on the total number of marked or metered parking spaces on the block perimeter. Table 29 on the following page summarizes the observations per R214 by block identified on the map. Per R214, each 20 feet of block perimeter where parking is permitted shall be counted as one parking space. Parking space calculations using this method for each block face were rounded down to the nearest integer. October 2022 73 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Table 29: On-Street Parking Summary Number of Number of Total Accessible Accessible Number of Number of Parking Parking Spaces Marked Unmarked Spaces Spaces Required by Block Parking Spaces Parking Spaces Along Block Provided R214 1 0 20 20 0 1 2 0 45 45 0 2 3 43 18 61 0 3 4 23 19 42 0 2 5 30 6 36 0 2 6 25 7 32 0 2 7 0 23 23 0 1 8 0 33 33 0 2 9 0 32 32 0 2 10 19 31 50 0 2 11 0 10 10 0 1 12 5 3 8 0 1 13 0 17 17 1 1 14 0 32 32 1 2 15 0 29 29 0 2 16 10 20 30 0 2 17 6 0 6 0 1 18 0 11 11 0 1 19 0 18 18 0 1 20 0 8 8 0 1 October 2022 74 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Schedule for Public Right-of-Way Improvements The transition plan for the right-of-way proposes a strategy for removing barriers through a variety of activities such as new construction, roadway alterations, maintenance, repair projects, and policies that specifically address the removal of ADA barriers. The City can modify or adjust barrier removal priorities to provide flexibility in accommodating community requests, petitions for reasonable modifications from people with disabilities, funding opportunities and constraints, and changes in City programs. The barrier removal strategy incorporates this flexibility and allows the City to respond to new opportunities as they arise. As part of this planning process, the City developed a GIS inventory of the barriers identified at facilities in the public right-of-way. The resulting inventory is intended to be the living transition plan tracking tool for monitoring the Plan's implementation and tracking the long-term maintenance needs of curb ramps and other facilities within the public right-of-way. The ongoing tracking and monitoring will ensure that the City progresses toward a barrier-free environment in the public right-of-way. The schedule in this Plan sets a target of 15-years for barrier removal; the City of Lake Oswego, however, reserves the right to modify barrier removal priorities in order to allow flexibility in accommodating community requests, petitions for reasonable modifications from persons with disabilities, changes in city programs, and funding opportunities and constraints. Providing a detailed breakdown of projects past the 15-year timeline is subject to numerous changes over such a time span. It is anticipated that overall compliance could be achieved in 25 to 30 years. For all facilities meeting Criterion A: Location of Citizen ADA Complaint or Request will be evaluated and programmed within one year of the request or complaint. Curb Ramps Reference Tables 4 through 11 • Curb ramps identified as high priority will be addressed within the next five years, averaging 65 high priority curb ramps a year. • Curb ramps identified as D1 and El medium priority will be addressed in the next one to 10-years, averaging 40 medium priority curb ramps a year. • The remaining low and medium priority ramps will be addressed in the next one to 15- years through on-going street maintenance and improvement projects, averaging 70 curb ramps a year. It is assumed that as curb ramps are evaluated in greater detail, a percentage of ramps will fall within the safe harbor provisions. These "safe harbor" ramps will help reduce the deficient ramp inventory. The City will then revise the curb ramp transition plan schedule for the removal of the remaining barriers, update the curb ramp inventory, and revise the transition plan schedule for the removal of remaining barriers on a regular basis. October 2022 75 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Sidewalks Reference Tables 12 through 19. • Sidewalks that will be addressed in the next 15-years are as follows: o All sidewalks within high priority B1, Cl, El and B2 sidewalks will be addressed; o Category 2 sidewalks meeting Criterion C: Location Serving Transportation will be addressed in the next one to 15 years. o The remaining sidewalks in Categories 2, 3, and 4 will be addressed through on- going pavement management and improvement projects. Crosswalks and Railroad Crossings Reference Tables 12 through 19; Tables 20 through 23 • Crossings that will be addressed in the next 15-years are as follows: o Crossings within high priority B1, Cl, and B2 will be reviewed for further design analysis and addressed; o Crossings meeting Criterion B: Location Serving Government Offices & Public Facilities and Criterion C: Location Serving Transportation (B2 and C2) will be addressed in the next one to 15 years. • The remaining crossing in Categories 2, 3, and 4 will be addressed through on-going pavement management and improvement projects. Pedestrian Crossing Time and Pushbuttons Reference Tables 24 through 28. • The pedestrian crossing time barriers identified in this plan will be addressed within one to two-years of the Plan's implementation. • The barriers identified at pedestrian pushbutton facilities will be replace in conjunction with associated curb ramp upgrades. • The City intends to develop an accessible pedestrian signal and replacement policy to ensure that pushbuttons are replaced when the signal controller and software are altered, or the signal head is replaced. On-Street Parking Reference Table 29 • The on-street parking barriers identified in this plan will be scheduled to be addressed within one to ten years. October 2022 76 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Approach for Barrier Removal in the Right-of-Way The City plans to address public right-of-way facility barriers through multiple strategies. • The City will continue to take barrier removal requests and complete upgrades that can be completed within the operations and maintenance budget. • The City currently has in place a pavement management program that schedules roadway rehabilitation and maintenance over a rolling 3-year schedule. The City plans to review public right-of-way barriers during the implementation of this Plan and address those barriers that can be resolved as part of the ongoing pavement maintenance and rehabilitation program. The City intends to replace or upgrade all non-compliant curb ramps under its maintenance responsibility during roadway alteration projects. The City intends to review crosswalk barriers as a part of roadway reconstruction projects and correct them as feasible. • The City will continue to provide and work to increase the dedicated budget category for ADA barrier removal in the public right-of-way through its paving and curb ramp projects budget. The current budget provides $100,000 for curb ramp replacements each year. The funds are used to address barriers that are not being resolved through other mechanisms. Barrier removal addressed by this strategy will be prioritized based on the criteria in this transition plan. It is possible the amount of annual funding may be increased once the transition plan is adopted by City Council. Staff will be requesting increased funding to work towards the proposed plan. • Barriers will be removed through the City's sidewalk maintenance and repair program. When unsafe sidewalk conditions are reported, the City inspects the location to determine if repairs are needed. City inspectors also look at the rest of the property's public street frontage(s) where the complaint was received. If a sidewalk is found to have barriers, be unsafe, or in disrepair, the property owner is required to repair the sidewalk in accordance with Municipal Code 42.08.410. If the barrier is deemed to be beyond the property owner's maintenance responsibility, then the City will plan for a capital project to address the barrier through the dedicated ADA barrier removal budget category • The City will explore policies that address ADA barrier removal through property turnover and development policies, and then develop and implement such policies if found feasible. In the meantime, the City will continue to require removal of ADA barriers in the right-of-way as a condition of property development or redevelopment. • The City will explore policy options that engage property owners in the maintenance of the sidewalks adjacent to their properties. • The City will actively seek out and applying for grant funding specific to removal of access barriers when available. October 2022 77 City of Lake Oswego I ADA Self-Evaluation and Transition Plan • The City will link existing maximum extent feasible (MEF) documentation to the curb ramp inventory and develop a process of recording this MEF documentation with any alterations or new construction. During the development of this Plan, the City completed various barrier mitigation projects in the public right-of-way. 2020 • WO 271—Wembley Park Road project included upgraded curb ramps. • WO 286— 2020 Pavement Rehabilitation project included upgrade curb ramps associated with repaving at various locations throughout the City. • LU 15-0046--The Springs Living private development provided upgraded curb ramps and sidewalk facilities. 2021 • WO 272 — Knaus Road Pathway included new and upgraded curb ramps and sidewalk facilities. • WO 297— Del Prado Pathway Ramps provided new curb ramps. • WO 300— 2021 Pavement Rehabilitation project included upgraded curb ramps associated with repaving at various locations throughout the City. • WO 313 — 3rd Street Curb Ramps provided upgraded curb ramps. • LU 17-0051--Iron Light private development provided upgraded curb ramps and sidewalk facilities at 3' and B. • WO 260--City Hall development provided upgraded curb ramps and sidewalk facilities. • LU 18-0026--Mercantile Village private development provided upgraded curb ramps and sidewalk facilities. The City has planned for the following near-term projects: 2022 • WO 183 — Boones Ferry Road project includes upgraded curb ramps, sidewalks, pedestrian pushbuttons, and crosswalks. • WO 321 — 2022 Pavement Rehabilitation project included upgrade curb ramps associated with repaving at various locations throughout the City. October 2022 78 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 4 Barrier Removal Considerations for Plan Implementation Title II of the ADA requires a public entity to "operate each service, program or activity so that the service, program or activity, when viewed in its entirety, is readily accessible to and usable by individuals with disabilities." (28 CFR 35.150). This requirement does not: • Necessarily require a public entity to make each of its existing facilities accessible to and usable by individuals with disabilities; • Require a public entity to take any action that would threaten or destroy the historic significance of an historic property; or • Require a public entity to take any action that it can demonstrate would result in a fundamental alteration in the nature of a service, program, or activity or impose undue financial and administrative burdens. 4.1 Triggers for Barrier Removal The responsibility for ensuring barrier removal will reside with the ADA Coordinator, or designee. This process will be accomplished with two strategies: policy and procedure modifications to remove programmatic barriers to be coordinated by the City's ADA Coordinator, and maintenance and construction projects to remove structural barriers to be coordinated by the Department heads over the operating areas in which the structural barriers exist. Two conditions determine when barriers must be removed: to provide access to programs, activities, and services, and when a facility is altered. Program Accessibility A public entity must ensure that individuals with disabilities are not excluded from services, programs, and activities because existing buildings are inaccessible. A state or local government's programs, when viewed in their entirety, must be readily accessible to and usable by individuals with disabilities. This standard, known as program accessibility (28 CFR 35.151(b) ), applies to facilities of a public entity that existed on January 26, 1992. Public entities do not necessarily have to make each of their existing facilities accessible. They may provide program accessibility through a number of methods including alteration of existing facilities, acquisition or construction of additional facilities, relocation of a service or program to an accessible facility, or provision of services at alternate accessible sites. October 2022 79 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Facility Alterations Although structural changes may not be mandated for program accessibility, the City is required to remove physical barriers when it alters a facility. Alterations are defined in the ADA standards as a change in a building or facility that affects or could affect its usability. Many types of projects are considered alterations, including remodeling, renovation, rehabilitation, reconstruction, restoration, resurfacing of circulation paths or vehicular ways, and changes or rearrangement of structural parts, elements, or walls. Normal maintenance, reroofing, painting, or wallpapering, or changes to mechanical and electrical systems are not considered alterations unless they affect a facility's usability. For example, a project limited to an HVAC system would not affect the usability or occupancy of a facility and would not constitute an alteration that would trigger path of travel upgrades. Where alterations are performed solely for the purpose of barrier removal, they will not trigger additional path of travel improvements (28 CFR 35.151). The ADA standards ensure that the opportunities for accessibility presented by an alteration are taken. How and to what extent the standards apply is determined by the scope of a project and the elements and spaces altered. Only those elements or spaces altered are required to comply, but alterations made to areas containing a primary function (a major activity for which a facility is intended) also require an accessible path of travel. The City is not required to remove barriers identified within a City-owned facility as part of the Transition Plan: • Where programmatic modifications can be made to provide an equivalent experience; • Where there are nearby and available equivalent accessible features; • Where there are no public programs or activities provided at that portion of the site; or • When safe harbor conditions are met (28 CFR 35.150(b)(2)(ii)). It is also possible that an alteration is technically infeasible, in which case compliance is not required. Technical infeasibility refers to "something that has little likelihood of being accomplished because existing structural conditions would require removing or altering a load- bearing member that is an essential part of the structural frame; or because other existing physical or site constraints prohibit modification or addition of elements, spaces, or features that are in full and strict compliance with the minimum requirements." Where technical infeasibility is encountered, compliance is still required to the maximum extent technically feasible. For example, if providing accessibility for people with one type of disability is not feasible, accessibility must still be provided for people with other types of disabilities to the maximum extent feasible. October 2022 80 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Public Right-of-Way Alterations and New Construction In an alteration or new construction project in the public right-of-way, the City must incorporate ADA accessibility standards to the maximum extent feasible (28 CFR 35.151(b)). As part of the Plan's implementation, the City's Public Works Department should document all design exceptions. The ADA title II toolkit incorporates the following guidance about sidewalks and curb ramps: When pre-ADA streets or sidewalks are altered, space limitations may restrict the ability to install accessible curb ramps. In these cases, the installed curb ramps must comply with the ADA to the maximum extent feasible, but there are still requirements to meet. In rare instances when it is technically infeasible to install a fully compliant curb ramp during alterations to pre-ADA roadways and walkways because of physical or site constraints, state and local governments must still provide accessibility to the maximum extent feasible. Before reaching a conclusion about technical infeasibility, public entities should consider the extent to which physical or site constraints can be addressed by alternative curb ramp designs. The burden of proving technical infeasibility lies with the state or local government that constructed it. When highways, streets, and roads are built or altered post-ADA, they must have curb ramps at certain locations: wherever there are curbs or other barriers to entry from a pedestrian walkway or sidewalk, wherever there are curbs or other barriers to entry at any designated pedestrian crosswalks that are located mid- block, wherever sidewalks or walkways intersect with highways, streets, or roads and pedestrians may legally cross the vehicular way, and at public transportation stops. For pre-ADA highways, streets, roads, and sidewalks that have not been altered, public entities may choose to construct curb ramps at every point where a pedestrian walkway intersects a curb, but they are not necessarily required to do so. Alternative routes to buildings may be acceptable where people with disabilities must travel only a marginally longer route than the general public. October 2022 81 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Roadway Alterations and Maintenance The DOJ, in coordination with the US Department of Transportation, specifies that public agencies are required to provide curb ramps or upgrade curb ramps whenever roadways are altered. An alteration is a change that affects or could affect the usability of all or part of a building or facility (28 CFR 35.151(b)(1)). Alterations of streets, roads, or highways include activities such as reconstruction, rehabilitation, resurfacing, widening, and projects of similar scale and effect (2010 ADA Standards, 106.5). In the July 8, 2013, the "Department of Justice/Department of Transportation Joint Technical Assistance on the Title II of the Americans with Disabilities Act Requirements to Provide Curb Ramps when Streets, Roads, or Highways are Altered through Resurfacing." Document further articulated maintenance activities on streets, roads, or highways, such as filling potholes, are not alterations and do not trigger barrier removal. The list below distinguishes between roadway alterations versus maintenance activities. Alteration • Addition of new layer of asphalt • New construction • Cape seals • Open-graded surface course • In-place asphalt recycling • Rehabilitation and reconstruction • Microsurfacing and thin-lift overlay • Resurfacing of a crosswalk • Mill and fill / mill and overlay Maintenance • Chip seals • Pavement patching • Crack filling and sealing • Painting or striping • Diamond grinding • Scrub sealing • Dowel bar retrofit • Slurry seals • Fog seals • Spot high-friction treatments • Joint crack seals • Surface sealing • Joint repairs October 2022 82 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 4.2 Safe Harbor Provisions The 2010 Standards introduced the concept of safe harbor, a new exception that allows facilities built prior to March 15, 2012 and that were in compliance with the 1991 ADA Standards to remain as-is until a public entity plans an alteration to the structural feature. For example, the 1991 Standards allowed 54 inches maximum for a side reach range, while the 2010 Standards lowered the side reach range to 48 inches maximum. Existing items, built prior to March 15, 2012, that are positioned at the 54-inch height, would fall under the safe harbor provision until the time of planned alterations (28 CFR 35.150(b)(2)(i)). This safe harbor is not a blanket exemption for facilities. If a public entity undertakes an alteration to a primary function area, only the required elements of a path of travel to that area that already comply with the 1991 Standards are subject to the safe harbor. If a public entity undertakes an alteration to a primary function area and the required elements of a path of travel to the altered area do not comply with the 1991 Standards, then the public entity must bring those elements into compliance with the 2010 Standards (28 CFR 35.151(b)(4)(ii)(C)). This exception applies to elements that might otherwise have to be modified under: • The program access requirement for public entities; • The readily achievable barrier removal requirements for places of public accommodation; or • The path of travel requirement for any alteration that affects the usability of a primary function area in any covered facility. If a public entity constructed or altered required elements of a path of travel in accordance with the specifications in either the 1991 Standards or the Uniform Federal Accessibility Standards before March 15, 2012, the public entity is not required to retrofit such elements to reflect incremental changes in the 2010 Standards solely because of an alteration to a primary function area served by that path of travel. October 2022 83 City of Lake Oswego I ADA Self-Evaluation and Transition Plan The 2010 Standards also identity structural elements that do not fall under the safe harbor provision (28 CFR § 35.150(b)(2)(ii)). The following elements are not eligible for element-by- element safe harbor because technical or scoping specifications for them were not addressed in the 1991 ADA but were added as supplemental requirements prior to 2010. • Residential facilities dwelling units, sections 233 and 809. • Amusement rides, sections 234 and 1002; 206.2.9; 216.12. • Recreational boating facilities, sections 235 and 1003; 206.2.10. • Exercise machines and equipment, sections 236 and 1004; 206.2.13. • Fishing piers and platforms, sections 237 and 1005; 206.2.14. • Golf facilities, sections 238 and 1006; 206.2.15. • Miniature golf facilities, sections 239 and 1007; 206.2.16. • Play areas, sections 240 and 1008; 206.2.17. • Saunas and steam rooms, sections 241 and 612. • Swimming pools, wading pools, and spas, sections 242 and 1009 • Shooting facilities with firing positions, sections 243 and 1010. • Miscellaneous: • team or player seating (section 221.2.1.4), • accessible route to bowling lanes (section. 206.2.11), • accessible route in court sports facilities (section 206.2.12). 4.3 Undue Burden The City is not required to take any action that it can demonstrate would result in a fundamental alteration in the nature of its program or activity, would create a hazardous condition resulting in a direct threat to the participant or others, or would represent an undue financial and administrative burden. A determination of undue financial or administrative burden can only be made by the head of a department or his or her designee and must be accompanied by a written statement of the reasons for reaching that conclusion. The determination that undue burdens would result must be based on all resources available for use by the City. If an action would result in such an alteration or such burdens, the City must take any other action that would not result in such an alteration or such burdens but would nevertheless ensure that individuals with disabilities receive the benefits and services of the program or activity. October 2022 84 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 5 ADA Coordinator, Notice Policy, and Grievance Procedure Title II of the ADA requires a state or local government agency that employs 50 or more people to designate at least one employee, often referred to as the ADA Coordinator, to coordinate the City's efforts to implement the plan and provide the name, office address, and telephone number to staff and the public- give notice of the ADA's requirements, and establish a grievance procedure (28 CFR 35.107 and 28 CFR 35.107). 5.1 ADA Coordinator Roles and Responsibilities The ADA Coordinator is responsible for organizing and communicating the City's efforts to comply with and fulfill its responsibilities under title II of the ADA, as well as all other applicable state and federal laws. The ADA Coordinator's responsibilities include investigating complaints that the City has engaged in any action prohibited by title II. The City has designated an employee to fulfill these responsibilities and help persons with disabilities receive City services. Working with all departments, the ADA Coordinator can arrange the use of auxiliary aids and services for City meetings, programs and events, or alternate format material for effective communication. Requests for barrier removal or program modifications may be made to the ADA Coordinator, who also investigates and seeks to resolve any complaints regarding accessibility to City facilities or programs. The City will continue to provide the name, office address, and telephone number of its ADA Coordinator to interested persons. Kelli Byrd ADA Coordinator 380 A Ave, 2nd Floor Lake Oswego, OR 97034 Phone: 503.635.0282; TTY: 711 Email: ada@lakeoswego.city 5.2 Notice Under the Americans with Disabilities Act Title II regulations require the City to inform the public of the rights and protections provided by the ADA for access to public programs, services, and activities. It is the obligation of the head of the public entity to determine the most effective way of providing notice to the public about their rights and the public entity's responsibilities under the ADA. Publishing and publicizing the ADA notice, such as the following, is not a one-time requirement. Public agencies should provide the information on an ongoing basis and update the information whenever necessary. The following is the City of Lake Oswego's current notice under the ADA. October 2022 85 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Notice Under the Americans with Disabilities Act In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 (ADA), the City of Lake Oswego will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. Employment: The City of Lake Oswego does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. Effective Communication:The City of Lake Oswego will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the City's programs, services, and activities, including qualified sign language interpreters, documents in Braille, and other ways of making information and communications accessible to people who have speech, hearing, or vision impairment. Modifications to Policies and Procedures: The City of Lake Oswego will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. For example, individuals with service animals are welcomed in City offices, even where pets are generally prohibited. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a City program, service, or activity, should contact the City's ADA Coordinator to submit a request for accommodation no later than four days before the scheduled event. The ADA does not require the City to take any action that would fundamentally alter the nature of its programs or services, or impose an undue financial or administrative burden. The City will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs. Concerns or complaints that a City program, service, or activity is not accessible to persons with disabilities should be directed to the ADA Coordinator at ada@lakeoswego.city or 503-635- 0282. October 2022 86 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 5.3 ADA Complaint/Grievance Procedure This grievance procedure is established to meet the requirements of the Americans with Disabilities Act (ADA). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the City of Lake Oswego. A grievance form can be completed and submitted online, or alternative formats can be requested from the ADA Coordinator. 1. The complaint should be in writing (electronic or hard copy). 2. The complaint should include the following information: a. Name, address, phone number, and email address of the complainant, that is, the person who experienced the alleged discriminatory action on the basis of disability; b. Date of the alleged act of discrimination or the date when the complainant became aware of the alleged discrimination; c. Location at which the discriminatory action occurred; d. Brief but specific description of the discriminatory practice or action and any relevant facts; and e. Remedy or resolution desired. 3. The complaint should be submitted by the complainant and/or designee as soon as possible but no later than sixty (60) calendar days after the alleged discrimination or knowledge of the alleged discrimination to: Kelli Byrd ADA Coordinator City of Lake Oswego 380 A Ave Mail: PO BOX 369 Lake Oswego, OR 97034 Phone: 503.635.0282; TTY: 711 Email: ada@lakeoswego.city 4. Upon receipt of the complaint, the ADA Coordinator will determine if the complaint information is complete; if additional information is needed; if the City has jurisdiction; and if the complaint is timely. October 2022 87 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 5. The ADA Coordinator will notify the complainant in writing within 10 business days to acknowledge receipt of the complaint. 6. The ADA Coordinator will work with the involved department(s) and the complainant to attempt to resolve the complaint. The option of informal meetings may be used at any stage. 7. The ADA Coordinator or designee will provide a response in writing, or in an alternative format if requested, to the complainant within 30 business days after the complaint is received. 8. In instances where the complainant is dissatisfied with the resolution, they may request a reconsideration of the case. The request for reconsideration should be made in writing, or in an alternative format upon request, to the City Manager within 30 business days of receiving the ADA Coordinator's decision. 9. The City Manager or designee will review the complaint, conduct an additional investigation if appropriate, and respond to the complainant in writing, or in an alternative format upon request, within 30 business days after receipt of the request for reconsideration, which shall be the final decision of the City. A copy of the City Manager's response will be forwarded to the ADA Coordinator. 10. The ADA Coordinator will maintain copies of all written ADA complaints, appeals to the City Manager, and responses from these two offices for at least three years. 11. Questions about this policy or its application may be directed to the City's ADA Coordinator office at ada@lakeoswego.city or 503-635-0282; TTY: 711. October 2022 88 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 6 Definitions The following is a summary of many definitions found in this document and within the ADA. Please refer to the Americans with Disabilities Act for the full text of definitions and explanations (28 CFR 35.104) Accessible A site, building, facility, or portion thereof is deemed accessible when it is approachable and usable by persons with disabilities in compliance with technical standards adopted by the relevant Administrative Authority. Administrative Authority A governmental agency that adopts or enforces regulations and guidelines for the design, construction, or alteration of buildings and facilities. ADA Coordinator The individual responsible for coordinating the efforts of the government entity to comply with title II and investigating any complaints that the entity has violated title II. Also known as Disability Access Manager or Accessibility Manager. Alteration in the Public Right-of-Way A change to an existing facility that affects or could affect pedestrian access, circulation, or use. Alterations include, but are not limited to, resurfacing, rehabilitation, reconstruction, historic restoration, or changes or rearrangement of structural parts or elements of a facility. Alternative Text Refers to the text equivalent for an image appearing in an online document. It is read by screen readers in place of the image so that the content and function of the image is accessible to people with visual or certain cognitive disabilities. Auxiliary Aids and Services Refers to ways to communicate with people who have communication disabilities such as blindness, vision loss, deafness, hearing loss, a combination of vision and hearing loss or speech or language disorders. The key to deciding what aid or service is needed to communicate effectively with people with disabilities and their companions is to consider the nature, length, complexity, and context of the communication as well as the person's normal method(s) of communication. Auxiliary aids and services include the use of interpreters, notetakers, readers, assistive listening systems, captioning and TTYs or the provision of alternate formats such as braille, ASCII text, large print, recorded audio and electronic formats like CDs and DVDs. Blended Transition A raised pedestrian street crossings, depressed corners, or similar connections between the pedestrian access route at the level of the sidewalk and the level of the pedestrian street crossing that have a grade of 5 percent or less. October 2022 89 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Clear Ground Space The minimum unobstructed ground space required to accommodate a single, stationary wheelchair and occupant. Clear ground space provides a location for a wheelchair user to approach and make use of an element. Complaint A complaint is a claimed violation of the ADA. Cross Slope The grade that is perpendicular to the direction of pedestrian travel. On a sidewalk, cross slope is measured perpendicular to the curb line or edge of the street or highway. Curb Line A line at the face of the curb that marks the transition between the curb and the gutter, street, or highway. Curb Ramp A ramp that cuts through or is built up to the curb. Curb ramps can be perpendicular or parallel, or a combination of parallel and perpendicular ramps. Disability 28 CFR.108 The term disability means, with respect to an individual: • A physical or mental impairment that substantially limits one or more of the major life activities of such individual; • A record of such impairment; or • Being regarded as having a disability or such impairment. Discrimination on the Basis of Disability 28 CFR 35.130 Discrimination on the basis of disability means to: • Limit, segregate, or classify a citizen in a way that may adversely affect opportunities or status because of the person's disability; • Limit, segregate, or classify a participant in a program or activity offered to the public in a way that may adversely affect opportunities or status because of the participant's disability; • Participate in a contract that could subject a qualified citizen with a disability to discrimination; • Use any standards, criteria, or methods of administration that have the effect of discriminating on the basis of disability; • Deny equal benefits because of a disability; • Fail to make reasonable modifications to known physical or mental limitations of an otherwise qualified individual with a disability unless it can be shown that the modification would impose an undue burden on the City's operations; October 2022 90 City of Lake Oswego I ADA Self-Evaluation and Transition Plan • Use selection criteria that exclude otherwise qualified people with disabilities from participating in the programs or activities offered to the public; and • Fail to use tests, including eligibility tests, in a manner that ensures that the test results accurately reflect the qualified applicant's skills or aptitude to participate in a program or activity. Effective Communication Communication with people who have vision, hearing, and/or speech disabilities that is equally effective as communication with people without disabilities. Element An architectural or mechanical component of a building, facility, space, site, or public right-of- way. Facility All or any portion of buildings, structures, improvements, elements, and pedestrian or vehicular routes located in the public right-of-way. Fundamental Alteration A modification that is so significant that it alters the essential nature of the goods, services, facilities, privileges, advantages, or accommodations offered. If a public entity can demonstrate that the modification would fundamentally alter the nature of its service, program, or activity, it is not required to make the modification. If a public accommodation (private entity) can demonstrate that a modification would fundamentally alter the nature of the goods, services, facilities, privileges, advantages, or accommodations it provides, it is not required to make the modification. Grade The degree of inclination of a surface. Refer to Slope definition. In public right-of-way, grade is the slope parallel to the direction of pedestrian travel. Grade Break The line where two surface planes with different grades meet. Having a Record of Impairment An individual is disabled if he or she has a history of having an impairment that substantially limits the performance of a major life activity; or has been diagnosed, correctly or incorrectly, as having such impairment. International Symbol of Accessibility (ISA) The ISA is recognized worldwide as a symbol identifying accessible elements and spaces. Standards issued under the ADA and ABA Standards reference and reproduce the ISA to ensure consistency in the designation of accessible elements and spaces. Uniform iconography promotes legibility, especially for people with low vision or cognitive disabilities. October 2022 91 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Maintenance Routine or periodic repair of all pedestrian facilities to restore them to the standards to which they were originally designed and built. Maintenance does not change the original purpose, intent, or design of public sidewalks, shared-use paths, curb ramps, crosswalks, pedestrian islands, or other public walkways. Operable Part A component of an element used to insert or withdraw objects, or to activate, deactivate, or adjust the element. The technical requirements for operable parts apply to operable parts on accessible pedestrian signals and pedestrian pushbuttons and parking meters and parking pay stations that serve accessible parking spaces. Other Power-Driven Mobility Device (OPDMD) Any mobility device powered by batteries, fuel, or other engines that is used by individuals with mobility disabilities for locomotion and designed to operate in areas without defined pedestrian routes. Path of Travel A path of travel is a continuous, unobstructed way of pedestrian passage by means of which a newly constructed or altered area may be approached, entered, and exited and which connects an area with an exterior approach (including sidewalks, streets, and parking areas), an entrance to the facility and other parts of a facility. An accessible path of travel may consist of walks and sidewalks, curb ramps and other interior or exterior pedestrian ramps; clear floor paths through lobbies, corridors, rooms, and other improved areas; parking access aisles; elevators and lifts; or a combination of these elements. Within the context of alterations, path of travel also includes restrooms, telephones and drinking fountains serving the altered area. Pedestrian Access Route A continuous and unobstructed path of travel provided for pedestrians with disabilities within or coinciding with a pedestrian circulation path in the public right-of-way. Pedestrian Circulation Path A prepared exterior or interior surface provided for pedestrian travel in the public right-of-way Physical or Mental Impairments Any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one or more body systems, such as: neurological, musculoskeletal, special sense organs, respiratory (including speech organs), cardiovascular, reproductive, digestive, genitourinary, immune, circulatory, hemic, lymphatic, skin, and endocrine; or any mental or psychological disorder such as intellectual disability, organic brain syndrome, emotional or mental illness, and specific learning disability (28 CFR 35.108(b)(1)). October 2022 92 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Primary Function Is a major activity for which the facility is intended. Areas that contain a primary function include, but are not limited to, the dining area of a cafeteria, the meeting rooms in a conference center, as well as offices and other work areas in which the activities of the public entity using the facility are carried out (28 CFR 35.151(b)(4)(i)). Program Accessibility A public entity's services, programs, or activities, when viewed in their entirety, must be readily accessible to and usable by individuals with disabilities. Public Entity Any state or local government; any department, agency, special-purpose district, or other instrumentality of a state or local government. Public Right-of-Way Public land or property, usually in interconnected corridors, that is acquired for or dedicated to transportation purposes. Qualified Historic Facility A facility that is listed in or eligible for listing in the National Register of Historic Places or designated as historic under an appropriate state or local law. Qualified Individual with a Disability A qualified individual with a disability means an individual with a disability who, with or without reasonable modification to rules, policies, or practices; the removal of architectural, communication, or transportation barriers; or the provision of auxiliary aids and services, meets the essential eligibility requirements for the receipt of services or the participation in programs or activities provided by the City. Reasonable Modification. A public entity must modify its policies, practice, or procedures to avoid discrimination unless the modification would fundamentally alter the nature of its service, program, or activity (28 CFR 35.130). Regarded as Having a Disability An individual is disabled if she or he is treated or perceived as having an impairment that substantially limits major life activities, although no such impairment exists. Running Slope The grade that is parallel to the direction of pedestrian travel. October 2022 93 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Scoping Requirements that specify what features are required to be accessible and, where multiple features of the same type are provided, how many of the features are required to be accessible. Service Animal Service animals are dogs (and in certain circumstances, miniature horses) that are individually trained to perform tasks for people with disabilities. Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair, alerting, and protecting a person who is having a seizure, reminding a person with mental illness to take prescribed medications, calming a person with Post-Traumatic Stress Disorder (PTSD) during an anxiety attack, or performing other duties. Service animals are working animals, not pets. The work or task a dog has been trained to provide must be directly related to the person's disability. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA. Guidance on the use of the term service animal in the 2010 Standards has been published online at the ADA website: ADA.gov. Title II regulations now include assessment factors to assist public entities in determining whether miniature horses can be accommodated as service animals in their facilities: • Whether the miniature horse is housebroken; • Whether the miniature horse is under the owner's control; • Whether the facility can accommodate the miniature horse's type, size, and weight; and • Whether the miniature horse's presence will not compromise legitimate safety requirements necessary for safe operation of the facility. Slope Ground surface that forms a natural or artificial incline. Slope is typically conveyed as either a percentage or a ratio that represent the change in elevation between two points of an incline divided by the horizontal distance between the two points. • Cross Slope: The slope that is perpendicular to the direction of travel. • Running Slope: The slope that is parallel to the direction of travel. October 2022 94 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Substantial Limitations of Major Life Activities An individual is disabled if she or he has a physical or mental impairment that (a) renders her or him unable to perform a major life activity, or (b) substantially limits the condition, manner, or duration under which she or he can perform a particular major life activity in comparison to other people. Major life activities are functions such as caring for oneself, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working. In determining whether physical or mental impairment substantially limits the condition, manner, or duration under which an individual can perform a particular major life activity in comparison to other people, the following factors shall be considered: • The nature and severity of the impairment; • The duration or expected duration of the impairment; and • The permanent or long-term impact (or expected impact) of or resulting from the impairment. Technical Standards Specify the design criteria for accessible features, including the specific numbers, conditions, and measurements that are required. Technically Infeasible With respect to an alteration of a building or a facility, something that has little likelihood of being accomplished because existing structural conditions would require removing or altering a load-bearing member that is an essential part of the structural frame; or because other existing physical or site constraints prohibit modification or addition of elements, spaces or features that are in full and strict compliance with the minimum requirements. Telecommunications Display Device (TDD) A telecommunications display device for the deaf(TDD) is an electronic device for text communication via a telephone line, used when one or more of the parties has hearing or speech difficulties. Other names for TDD include TTY. Telecommunications Relay Service (TRS) or 711 The free, nationwide telecommunications relay service, reached by calling 711, uses communications assistants who serve as intermediaries between people who have hearing or speech disabilities who use a text telephone (TTY) or text messaging and people who use standard voice telephones. The communications assistant tells the telephone user what the other party is typing and types to tell the other party what the telephone user is saying. TRS also provides speech-to-speech transliteration for callers who have speech disabilities. October 2022 95 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Text Telephone (TTY) Teletypewriters or text telephones have a keyboard and a visual display for exchanging written messages over the telephone. The ADA established a free, nationwide relay network to handle voice-to-TTY and TTY-to-voice calls, which is reached by calling 711. TTY is a more general term for teletypes but is often referred to as TDD. Vertical Surface Discontinuities Vertical differences in level between two adjacent surfaces. Video Relay Service (VRS) Video relay service (VRS) is a free, subscriber-based service for people who use sign language and have videophones, smart phones, or computers with video communication capabilities. For outgoing calls, the subscriber contacts the VRS interpreter, who places the call and serves as an intermediary between the subscriber and a person who uses a standard voice telephone. The interpreter tells the telephone user what the subscriber is signing and signs to the subscriber what the telephone user is saying. Wheeled Mobility Device A manually operated or power-driven device designed primarily for use by an individual with a mobility disability for the main purpose of indoor or of both indoor and outdoor locomotion. Also referred to as a manual wheelchair, a power wheelchair, or an electric scooter. October 2022 96 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 7 Resources 7.1 Federal, State, and Local Laws, Standards, and Ordinances Americans with Disabilities Act (ADA)title II Regulations Nondiscrimination on the Basis of Disability in State and Local Government Services. https://www.ecfr.gov/current/title-28/chapter-I/part-35 U.S. Department of Justice Civil Rights Division, Disability Rights Section U.S. Department of Justice Civil Rights Division, Disability Rights Section provides many free ADA materials including the Americans with Disability Act (ADA) text. Printed materials may be ordered by calling the ADA Information Line [(800) 514-0301 (Voice) or (800) 514-0383 (TTY)]. Publications are available in standard print as well as large print, audiotape, braille, and computer disk for people with disabilities. Documents, including the following publications, can also be downloaded from the Department of Justice website. http://www.ada.gov/ • Title II Technical Assistance Manual (1993) and Yearly Supplements. http://www.ada.gov/taman2.html • Accessibility of State and Local Government Websites to People with Disabilities. 2003. https://www.ada.gov/websites2.htm • ADA Best Practices Tool Kit for State and Local Governments. 2008. https://www.ada.gov/pcatoolkit/abouttoolkit.htm • ADA Guide for Small Towns. 2000. http://www.ada.gov/smtown.htm • The ADA and City Governments: Common Problems. 2000. http://www.ada.gov/comprob.htm • ADA Requirements: Effective Communication. 2014. https://www.ada.gov/effective-comm.htm • ADA Requirements: Service Animals. 2010. https://www.ada.gov/service animals 2010.htm • ADA Information for Law Enforcement. 2008. http://www.ada.gov/policeinfo.htm • Commonly Asked Questions About the ADA and Law Enforcement. 2006. http://www.ada.gov/q&a law.htm • Communicating with People Who are Deaf or Hard of Hearing: ADA Guide for Law Enforcement Officers. 2006. http://www.ada.gov/lawenfcomm.htm • Model Policy for Law Enforcement on Communicating with People Who are Deaf or Hard of Hearing. 2006. http://www.ada.gov/lawenfmodpolicy.htm • Questions and Answers: The ADA and Hiring Police Officers. 1997. http://www.ada.gov/copsg7a.htm October 2022 97 City of Lake Oswego I ADA Self-Evaluation and Transition Plan • ADA Requirements: Wheelchairs, Mobility Aids and Other Power-Driven Mobility Devices. 2014. https://www.ada.gov/opdmd.htm • An ADA Guide for Local Governments: Making Community Emergency Preparedness and Response Programs Accessible to People with Disabilities. 2008. https://www.ada.gov/emergencyprepguide.htm • Access for 9-1-1 and Telephone Emergency Services. 1998. http://www.ada.gov/911ta.htm • The Americans with Disabilities Act and Other Federal Laws Protecting the Rights of Voters with Disabilities. 2014. https://www.ada.gov/ada voting/ada voting ta.htm • ADA Checklist for Polling Places. 2016. https://www.ada.goy/votingchecklist.htm#tocl U.S. Access Board The Access Board is an independent federal agency that promotes equality for people with disabilities through leadership in accessible design and the development of accessibility guidelines and standards. Created in 1973 to ensure access to federally funded facilities, the Board is now a leading source of information on accessible design. The Board develops and maintains design criteria for the built environment, transit vehicles, information and communication technology, and medical diagnostic equipment under the Americans with Disabilities Act of 1990 (ADA) and other laws. It also provides technical assistance and training on these requirements and on accessible design, and continues to enforce accessibility standards that apply to federally funded facilities under the Architectural Barriers Act of 1968 (ABA). https://www.access-board.gov/ State of Oregon The State of Oregon Department of Consumer and Business Services, Building Codes Division establishes the standards for construction through the Oregon Structural Specialty Code adopted pursuant to OAR chapter 918, division 8. As of the writing of this document, the State provisions for accessibility standards are the 2019 Oregon Specialty Structural Code, Chapter 11, and incorporated by reference the ICC/ANSI A117.1-2009 Accessible and Usable Buildings and Facilities, and the Oregon Transportation Commission Standards for Accessible Parking Places August 2018. Because building codes are updated every few years, the City should regularly review changes and update policies and procedures related to accessibility to ensure compliance with current code. https://www.oregon.gov/bcd/codes-stand/pages/index.aspx October 2022 98 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 7.2 Local and National Organizations Supporting People with Disabilities Access Recreation Access Recreation is a Portland, Oregon ad hoc committee that developed guidelines for minimum information that should be provided about hiking trails and outdoor facilities to benefit hikers with disabilities, and which can be applied to websites, printed materials, and at trail sites. The committee is made up of representatives from federal, state, and local park agencies and organizations that support people with disabilities. http://accessrecreation.org/home/Access Recreation Home.html Adaptive Sports Northwest Adaptive Sports Northwest provides adaptive sports and recreation opportunities to those in Oregon and southwest Washington, and seeks to tap the potential of possibility in each participant. The organization has partnerships with the United States Paralympic Committee, Wheelchair &Ambulatory Sports USA, and Disabled Sports USA. http://www.adaptivesportsnw.org/ Aging and Disability Resource Connection of Oregon (ADRC) ADRC is a statewide resource providing information about local public and privately paid services to address aging or disability needs. The organization's trained professional staff can help with immediate needs or planning for the future. https://adrcoforegon.org The Arc The Arc (formerly Association for Retarded Citizens of the United States) is the country's largest voluntary organization committed to the welfare of all children and adults with mental retardation and their families. http://www.thearc.org American Association of People with Disabilities The American Association of People with Disabilities is the largest nonprofit, nonpartisan, cross- disability organization in the United States. http://www.aapd.com/ American Foundation for the Blind (AFB) AFB is committed to improving accessibility in all aspects of life—from cell phones to ATMs, on web sites, and in workplaces. Services include assistance in making products and services accessible to people with visual impairments. AFB offers expert consulting services and accessible media production. AFB provides objective product evaluations of adaptive technologies through its assistive technology product database. http://www.afb.org/ October 2022 99 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Autism Research and Resources of Oregon Located in Milwaukie, the Autism Research & Resources of Oregon (ARROAutism) is a not-for- profit organization assisting with Autism research projects in Oregon. The group develops resources to meet unmet needs for families and individuals with Autism in Oregon and assists families and individuals with Autism to locate already existing resources that meet their needs. https://arroautism.org/ Autism Society of Oregon This affiliate of the Autism Society, the nation's leading grassroots autism organization, exists to improve the lives of all affected by autism by increasing public awareness about the day-to-day issues faced by people on the spectrum, advocating for appropriate services for individuals across the lifespan, and providing the latest information regarding treatment, education, research, and advocacy. http://autismsocietyoregon.org/ Center on Technology and Disability Funded by the U.S. Department of Education's Office of Special Education Programs, the Center on Technology and Disability provides a wide range of resources on assistive technology, from introductory fact sheets and training materials to in-depth discussion of best practices and emerging research. http://www.ctdinstitute.org/ Disability Arts and Culture Project The mission of Disability Art and Culture Project (DACP) is to further the artistic expression of people with both apparent and non-apparent disabilities. DACP accomplishes this mission by supporting the creative expression of people with disabilities, utilizing the performing arts as a method of examining disability in relation to society. DACP also supports established and emerging artists, as well as the community at large, in developing knowledge and expression of disability culture and pride. http://dacp.art/ Disability Emergency Management Advisory Council (DEMAC) The Disability Emergency Management Advisory Council (DEMAC) of Oregon is a group that will help ensure Oregon is prepared to meet the needs of people with disabilities in disasters. The DEMAC was created to apply the experiences and knowledge of people with disabilities, as subject matter experts, to guide statewide emergency management in the development and implementation of inclusive practices through all planning, response, and recovery activities. https://www.oregon.gov/dhs/EmergencyManagement/Pages/DEMAC.aspx Disability Resources, Inc. (DRI) DRI is a national nonprofit organization that provides information about resources for independent living. DRI maintains an on-line directory of assistive technology resources. http://www.disabilityresources.org/ October 2022 100 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Disability Rights Oregon (DRO) Disability Rights Oregon is a non-profit advocacy organization. DRO's mission is to promote and defend the rights of individuals with disabilities. http://www.droregon.org/ Down Syndrome Network Oregon (DSNO) Based in Lake Oswego, DSNO is a leading faith-based local resource for Down Syndrome support and offers a range of community-based programs to build an outstanding support organization for families, friends and individuals with Down syndrome. The values guiding its mission are advocacy, inclusiveness, equality and respect for life, compassion, comfort, and hope. https://dsno.org/ Independent Living Resources Independent Living Resources (ILR) is a non-profit organization dedicated to helping people with all disabilities. The agency provides services such as advocacy, information and referral, orientation and mobility, peer counseling, recreation, and skills training. https://www.ilr.org/ Institute for Human Centered Design The Institute (formerly known as Adaptive Environments) is a non-profit organization committed to advancing the role of design in expanding opportunity and enhancing experience for people of all ages and abilities. The organization provides education and consultation to public and private entities about strategies, precedents and best practices that go beyond legal requirements for human centered design for places, things, communication and policy that integrate solutions with the reality of human diversity. http://humancentereddesign.org/ International Dyslexia Association (IDA) Oregon Branch The International Dyslexia Association (IDA) Oregon Branch is a volunteer non-profit organization that serves Oregon and some southwest Washington counties. Their mission is to raise awareness and understanding of dyslexia, to promote effective intervention strategies, and to support individuals with dyslexia, their families, and professionals in our community. https://or.dyslexiaida.org/ Mt. Hood Kiwanis Camp Mt. Hood Kiwanis Camp (MHKC) helps empower children and adults with disabilities through equitable access to the outdoors and recreation. They partner with the U.S. Forest Service to offer outdoor recreational programming for campers with developmental, intellectual, and physical disabilities at an accessible campsite in the Mt. Hood National Forest; MHKC's office is located in southwest Portland. https://mhkc.org/ October 2022 101 City of Lake Oswego I ADA Self-Evaluation and Transition Plan National Association of the Deaf(NAD) NAD is a national consumer organization representing people who are deaf and hard of hearing. NAD provides information about standards for American Sign Language Interpreters and the Captioned Media Program on its website. http://www.nad.org/ National Center on Accessibility (NCA) NCA is a cooperative venture between Indiana University and the National Park Service, and a leading authority on access issues unique to park and recreation programs and facilities. The organization believes that universal design and inclusion are important factors for achieving personal wellness and building healthy communities. NCA provides research, technical assistance, and education to facilitate recreation opportunities for people of all abilities. http://www.ncaonline.org National Council on Disability (NCD) NCD is an independent federal agency charged with advising the President, Congress, and other federal agencies regarding policies, programs, practices, and procedures that affect people with disabilities. https://ncd.gov/ National Federation of the Blind (NFB) NFB is a national organization advocating on behalf of persons who are blind or have low vision. NFB provides on-line resources for technology for the blind, including a technology resource list, a computer resource list, screen access technology, sources of large print software for computers, and sources of closed-circuit TV (CCTV). http://www.nfb.org/ National Organization on Disability National Organization on Disability promotes the full and equal participation and contribution of America's 54 million men, women and children with disabilities in all aspects of life. NOD maintains an on-line directory of information and links including transportation-related resources. http://www.nod.org/ Northwest ADA Center The ADA National Network Centers are a national platform of ADA professionals and experts charged with assisting businesses, state and local governments, and people with disabilities as they manage the process of changing our culture to be user friendly to disability and the effect the variety of health conditions can have on society. The Northwest ADA Center is a part of the Department of Rehabilitation Medicine at the University of Washington, and collaborates with the Center for Technology and Disability Studies, a program within the Center for Human Development and Disability and the Department of Rehabilitation Medicine. http://nwadacenter.org/ October 2022 102 City of Lake Oswego I ADA Self-Evaluation and Transition Plan On-the-Move Community Integration On-the-Move is a nonprofit organization supporting adults with intellectual and developmental disabilities in accessing their community. They offer activities for adults with intellectual and developmental disabilities around the Portland area with a focus on getting out in the community doing things that are healthy, social, sustainable, and fun. https://onthemovepdx.org/ Oregon Association of the Deaf(OAD) The Oregon Association for the Deaf mission focuses on realizing the value of mutual assistance and co-operation in matters essential to Oregon Deaf and Hard of Hearing citizens in general welfare and to promote, protect, and preserve the civil rights and advocate to enhance the quality of life for Deaf and Hard of Hearing individuals. https://oad1921.org/ Oregon Commission for the Blind The Oregon Commission for the Blind was established in 1937 as a state agency to provide services to Oregon's citizens who experience vision loss and need specialized training and support to live full and productive lives. The agency receives policy direction and oversight from a seven member Commission representing consumer organizations, education, ophthalmology/optometry, business and individual citizens. https://www.oregon.gov/blind/Pages/index.aspx Oregon Council on Developmental Disabilities OCDD partners with Oregonians with developmental disabilities and their families. Its mission is to advance social and policy change so that people with developmental disabilities, their families and communities may live, work, play, and learn together. Special programs include the Inclusive Child Care Project, Advocacy in Action, Community Partnerships, and the Clarion Newspaper. https://www.ocdd.org/ Oregon Deaf and Hard of Hearing Services (ODHHS) Oregon Deaf and Hard of Hearing Services (ODHHS) is a resource for all Oregonians, to improve quality of life for Deaf and Hard of Hearing people and their families. ODHHS works to make state services and programs welcoming and accessible to Deaf and hard of hearing Oregonians and their families. https://www.oregon.gov/DHS/SENIORS-DISABILITIES/SPPD/Pages/ODHHS.aspx Oregon Disabilities Commission (ODC) Initially formed in 1983 and re-formed in 2005, ODC is a governor-appointed commission housed in the Department of Human Services. The commission is composed of 15 members broadly representative of major public and private agencies that are experienced in or have demonstrated particular interest in the needs of individuals with disabilities. http://www.oregon.gov/DHS/SENIORS-DISABILITIES/ADVISORY/ODC/Pages/i ndex.aspx October 2022 103 City of Lake Oswego I ADA Self-Evaluation and Transition Plan Oregon Self Advocacy Coalition (OSAC) OSAC advocates for the equal rights of people with disabilities, fighting for self-determination and full inclusion in society. Its programs help further the advancement of people with disabilities, with the goal of impacting legislation affecting people with disabilities. https://www.askosac.org/ Oregon Spinal Cord Injury Connection (local chapter of the United Spinal Association) United Spinal Association is a membership organization serving individuals with spinal cord injuries or disease. Formerly known as the Eastern Paralyzed Veterans Association, the organization expanded its mission to serve people with spinal cord injuries or disease regardless of their age, gender or veteran status. Information on accessibility training and consulting services and recreational opportunities for people with spinal cord injuries or disease is available on their website. http://www.unitedspinal.org Oregon Technology Access Program (OTAP) OTAP provides training, information, technical assistance, and resources regarding the uses of technology for children with disabilities. Services are available to anyone concerned with the needs of Oregon's children with disabilities from birth to age 21. The program is sponsored by the Oregon Department of Education. https://douglasesd.k12.or.us/oregon-technology-access-program- otap/?fbclid=lwAR3ZPoJW60E1QgJ3j4H3rrFdPyeTjbFfbMUtzMkwtZjYrbsEFNR-ajzRk Paralyzed Veterans of America (PVA) PVA is a national advocacy organization representing veterans. PVA's Sports and Recreation Program promotes a range of activities for people with disabilities, with special emphasis on activities that enhance lifetime health and fitness. PVA's website provides information on useful sports publications and a list of contacts. http://www.pva.org Special Olympics Oregon Special Olympics Oregon uses sports training and competition to grow acceptance and inclusion of children and adults with intellectual disabilities. The group provides year-round sports training and athletic competition in a variety of Olympic-type sports for children and adults. https://soor.org/ State Independent Living Council (SILC) SILC is a federally mandated, governor-appointed body, designed to ensure that people with disabilities have a major role in designing Oregon's Independent Living program services. The Independent Living Services Program is a nonresidential, consumer-directed model of peer support, information and referral, skills training, and advocacy for people with disabilities. http://www.oregon.gov/DHS/SENIORS-DISABILITIES/SILC/pages/index.aspx October 2022 104 City of Lake Oswego I ADA Self-Evaluation and Transition Plan TVW Inc. TVW helps people with disabilities prepare for, find, attain, and maintain employment to become more self-sufficient and independent. The organization operates a work-place readiness training program that includes vocational training, communication skills in the workplace, interviewing, attire, appropriate language, and more. Career development services include discovery, vocational assessments,job development, and job coaching. https://www.tvwinc.org/ United Cerebral Palsy Association (UCP) UCP's mission is to advance the independence, productivity and full citizenship of people with cerebral palsy and other disabilities, through a commitment to the principles of independence, inclusion, and self-determination. http://www.ucp.org United Spinal Association United Spinal Association is a membership organization serving individuals with spinal cord injuries or disease. Formerly known as the Eastern Paralyzed Veterans Association, the organization expanded its mission to serve people with spinal cord injuries or disease regardless of their age, gender or veteran status. Information on accessibility training and consulting services and recreational opportunities for people with spinal cord injuries or disease is available on their website. http://www.unitedspinal.org Washington County Disability, Aging, and Veteran Services (DAVS) This division of the Department of Health and Human Services provides programs and services to maintain and enhance the quality of life for Washington County seniors, veterans, and people with disabilities. DAVS offers support for family caregivers, assists with Medicare, connects individuals with limited income and resources to key benefits, and provides short- term intervention to help isolated seniors navigate and access services, among other programs. https://www.co.washington.or.us/hhs/days/ World Institute on Disability WID is an international public policy center dedicated to carrying out research on disability issues. WID maintains an online information and resource directory on technology, research, universal design, and ADA. http://www.wid.org/resources/ October 2022 105 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 7.3 Guidance Documents and Articles—Web Design National Center for Accessible Media (NCAM) NCAM is a research and development facility dedicated to addressing barriers to media and emerging technologies for people with disabilities in their homes, schools, workplaces, and communities. NCAM is part of the Media Access Group at Boston public broadcaster WGBH, which includes two production units, The Caption Center and Descriptive Video Service® (DVS®). Tools and guidelines for creating accessible digital media can be found on the NCAM website. https://www.wgbh.org/foundation/ncam/guidelines/accessible-digital-media-guidelines Utah State University, Center for Persons with Disabilities, WebAIM WebAIM (Web Accessibility in Mind) is a non-profit organization based at the Center for Persons with Disabilities at Utah State University that has provided comprehensive web accessibility solutions since 1999. Documents and training materials, including the following publications, can be downloaded from the WebAIM website. http://www.webaim.org/ Web Accessibility Initiative (WAI) WAI develops guidelines widely regarded as the international standard for Web accessibility, support materials to help understand and implement Web accessibility, and resources, through international collaboration. The Web Content Accessibility Guidelines (WCAG) was developed with a goal of providing a single shared standard for web content accessibility that meets the needs of individuals, organizations, and governments internationally. Documents and training materials, including the following publications, can be downloaded from the WAI website. https://www.w3.org/WAI/ October 2022 106 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 7.4 Guidance Documents and Articles—Signage APH Tactile Graphic Image Library American Printing House for the Blind, Inc. (APH). The website requires registration for access, and it is free. http://www.aph.org/tgil/ Designing for People with Partial Sight and Color Deficiencies Arditi, Aries. Effective Color Contrast: 2005. https://pages.mtu.edu/"nilufer/classes/cs3611/interesting-stuff/designing-with-colors- 1/color contrast.htm Signage and the 2010 ADA Standards Luminant Design LLC. v2.1. 2011. http://www.luminantdesign.com/ada.html Signage Requirements in the 2010 Standards for Accessible Design Society for Experiential Graphic Design (SEGD). https://segd.org/sites/default/files/SEGD 2012 ADA White Paper Update.pdf U.S. Department of the Interior, National Park Service— Harpers Ferry Center Accessibility Committee Harpers Ferry Center (HFC) serves as the Interpretive Design Center for the National Park Service. HFC works to ensure that the highest level of accessibility that is reasonable is incorporated into all aspects of interpretive media, planning, design, and construction. This includes ensuring that all new interpretive media are provided in such a way as to be accessible to and usable by all persons with a disability. It also means all existing practices and procedures are evaluated to determine the degree to which they are currently accessible to all visitors, and modifications are made to assure conformance with applicable laws and regulations. The HFC website includes accessibility resources, guidelines and updates, Department of the Interior Section 504, photographs of best practices, and more. http://www.nps.gov/hfc/accessibility/ October 2022 107 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 7.5 Guidance Documents and Articles—Creating Accessible Documents Adobe Software • Creating Accessible Adobe PDF Files. https://helpx.adobe.com/acrobat/using/creating-accessible-pdfs.html • Create and verify PDF accessibility (Acrobat Pro). https://helpx.adobe.com/acrobat/using/create-verify-pdf-accessibility.html • Accessibility by product. https://www.adobe.com/accessibility/products.html American Council of the Blind (ACB) Best Practices and Guidelines for Large Print Documents used by the Low Vision Community. 2011. http://acb.org/large-print-guidelines Braille Authority of North America and the Canadian Braille Authority Guidelines and Standards for Tactile Graphics (Web Version). 2012. http://www.brailleauthority.org/tg/web-manual/tgmanual.html GSA Government-wide Section 508 Accessibility Program Create Accessible Electronic Documents (a compilation of federal guidance, checklists, and testing information for creating and maintaining accessible documents in various popular electronic formats, including Word, PDF, Excel, and PowerPoint). https://www.section508.gov/create/ Smithsonian Institution Smithsonian Guidelines for Accessible Publication Design. 2001. https://www.si.edu/Content/Accessibility/Publication-Guidelines.pdf Social Security Administration, Accessibility Resource Center (SSA-ARC) SSA Guide: Producing Accessible Word and PDF Documents, Version 2.1. 2010. https://www.ssa.gov/accessibility/files/The Social Security Administration Accessible Docum ent Authoring Guide 2.1.2.pdf A Guide to Making Documents Accessible to People Who Are Blind or Visually Impaired. 2002. http://www.sabeusa.org/wp-content/uploads/2014/02/A-Guide-to-Making-Documents- Accessible-to-People-Who-are-Blind-or-Visually-Impaired.pdf University of Washington Creating Accessible Documents. https://www.washington.edu/accessibility/documents/ October 2022 108 City of Lake Oswego I ADA Self-Evaluation and Transition Plan 7.6 Training Resources ADA National Network https://adata.org/ada-training Great Lakes ADA Center http://www.adagreatlakes.org/ProgramsAndServices/Trainings/ Northwest ADA Center http://nwadacenter.org/training United States Access Board https://www.access-board.gov/training Southeast ADA Center http://adasoutheast.org/training/courses.php ADA Coordinator Training Certificate Program https://www.adacoordinator.org/default.aspx October 2022 109 11 .2 F °� COUNCIL REPORT L) 0 OREGO\-\ Subject: Arts Council of Lake Oswego Program Update Meeting Date: March 5, 2024 Staff Member: Jan Wirtz, Deputy Director Parks & Recreation Report Date: February 16, 2024 Department: Parks & Recreation on behalf of Arts Council of Lake Oswego Other Organization Representation: Nicole Nathan, Executive Director, Arts Council of Lake Oswego (ACLO) Amanda Rawson , Arts Builds Community (ABC) on- line Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑ Resolution ❑X Not Applicable ❑X Information Only Comments: ❑ Council Direction ❑ Consent Agenda Issue before Council (Highlight Policy Question): ❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑X Not Applicable BACKGROUND FOR PRESENTATION The City of Lake Oswego contracts with the Arts Council of Lake Oswego (ACLO, a non-profit organization) to manage the City's public art programs. ACLO maintains the City's Permanent Art Collection; administers the 1.5 Percent Program whereby the percentage of certain public capital projects is dedicated to the acquisition of art, and manages the Gallery Without Walls program, a rotating art collection with a "People's Choice" component to select art annually for the City's Permanent Collection. ACLO Executive Director Nicole Nathan will review the City programs including highlights from each program. Ms. Nathan will also provide an update on ACLO's work to update the Public Art Master Plan (PAMP), which will need to be adopted by the City Council when complete. Respect. Excellence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Public Art Program Annual Report for 22 - 23 IArts Council of Lake Oswego • March 5, 2024 lii Public Art Program ACLO's accomplishments for FY 22-23 on behalf of the City of Lake Oswego are informed by ACLO's contract with the City as well as the Public Art Guidelines. DEI is woven throughout all of our programs, events, exhibitions, and calls to artists. • Gallery Without Walls (GWW) • Percent for Art projects • Permanent Collection Programs • Public Art Committee ( PAC) • Public Art Master Plan update ( PAMP) ill ill GaLLery Without w i . „.. r . I I. :I 1.111.74-:,'...7-_,,...', 1 .V:141!:1.6. :,, ,:,. : - liNik•-.. -,-/ 1,1. 4..•r,_ 4' jle 4-ti.. '• 1 44.A71: •, "V, _ 14 -.N. -I- ' .,.... ',.-- . ,t. g; -.•-,. .-• ji - 9...t. •, . , 4..'-....E':A......4-:.'' ,,...A . ., 1 r -f.- . . ,i,- - -,k_i-iiie-. ••• . .1 .1-2r ,y„lir* [t.iro Corde''by Ben Dye .r 1-12 ope"by Ken i,..irnei "f ntei nal Oblique"by Eric __ -81ackberry Floricane"by 11 __. 11,11 . ... .....- . . - . ,. . . 4.. -167 0 _- • ' ' • L - . . . ' ., ..g! lik 11 . • .-• ....- .• , In the Mystery-by Sham._ "j Blue 5pires"by Gerry N,_. —.ow- 1r -Interlock-by Jan Hoy • Ilk, Nothing"by Susan „_..., _ \ • , . . ---:-.•-1".L.- ' -j__ - :- • . :;!:.c.....,..--,,-----—._,-------- _ ...-:%:- . '''''. -41:°" ..'.2.'.:. Ot• • ii.-" . .. ..,. . ..,... '•'„' --' ' ji'p 0 ,4. iti; . .4 ..- _ ,. lie 11,11 7''".-' ---- - !!'.---._ • ...At-nip- . -..• "Alpha Jack"by Mark Brody "Anglerfcish-by kick True "You Are Enough"by Scot.. -Supernatural Oelight"by._. Percent for Art projects 1 2 ° for A I City H idoi1 ortscawtciloiWkeosnrege11 40°1119 . 1." m r4 •• artscwncilDiakroswrgo Thr Junotpinth orketaatgn b is - this Surdayi Tire evert features music•food,end fentaslio speakers to bring us tagsther to honor the past,cdebat•the r - pressor and look forward to a bright future.Ware so excited le det?VI the mursi'kdf.wlllle'S W*m,'Created by srtiht i • A . Sarah Farahat{eankh.inkh,siuizO.The Brent is at City Hall - -- - on g.nday,Aare t from 1 to 4 p.m. - Thank you to au-partners @respartf_1_racism @IolorlOre r - .. • ; 415 8 Qnityoflakeoswega± • w • '"� �. The event Imirrdes: Keynote speecd from nr.genee Mitchep •- =may Ranerks harm Councilor ramie •• --• t,weic Imm wijavelancae r Vacal&frem@rainexra • _. Dance&Dnrmirum 10sebeken_serioussouxi _ _ ►rrw�eilhva of rho ay/Hall mural by Portland artist,Sarah Farahat ' fAunchirr a drinks from Obriskonsngravy,Minsk Kttrleearn P. �'1' 'f{'•� StLbutks Jit cPartscounciloilakrtosxegc @yortl•nds[eNanallia cr ' �! � •� BLak w rr eOsega ILOPks P th• Juneteen • • • .. rW`'I.4yw ins PubSp fry .411 a Y yV • �.•.: "'L.`•��,..-ram ega Liked by Iociumberotoommsree and 43 others • - _ 1 Percent for Artprojects - --... , _, ,- ... . _ .. 4 -4. A RT: ACC .., . ...... ......., ..,,, if . ,Ng., ..j. 1 y .. 4 '4 i-dig wi, ... la :I '"-.11.- F 4 •0 1 P lit 4 4 T .w�,• 1r nii L. }illarp-' -c, --- --- 4:;- ,--,, -e- ,111 . filiall<1:4 AO' . 9. ,,.... f .3.7%..4-ys...... •-• 4.-.. 'Sr y "'! ill Percent for Art projects ) r .ORAC ;.i.. , tt...4:: V. ' '- . ': .' • s � ... _-- ''-..t.' ' - 4 4. — 0 II—. - - —- -— 1- A 6 x 3 y Exterior Aerial Building View facing Southwest Lake Oswego Recreation and Aquatic Center I �' Scott 17525 SW Stafford Rd.Lake Oswego.OR 97034 Edwards MEN Architecture imPermanent CoLLection ` if � Ffr-`fir, //f� . , . • _:. ._.. M > Lirlsrl • ��' :r., z ,rrrr f 1 u risn ♦ �k'+I . i I1. fs f , • r II6 \ I. :.. '—'" .er'' .ff A � 1 ,, .. , r .d.J r .11111.* eV EWE • f F r • b• *B.. • : 1: ' ....... ta•• i a.r� i. it *11.111J.1111111 114r:frjh1'41.III''"OillIllik ,-.......,.. . .0,'4,f.--',...;.,,:::3.•;:T._.....L: ....• ...,.:...:.......,,,....,...:.,..._. 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Arts Council of Lake Oswego • March 5, 2024 OF LAKE OSWEGO V PUBLIC ART MASTER PLAN UPDATE City Council Meeting 1 3 . 5 . 2024 rill ' In O (. , Art Builds Community ARTS COUNCIL U �REG� OF LAKE OSWEGO ... . iuir c % mmur Women-led public art consulting , planning , policy, curation, and community engagement team based in San Jose, CA .• rrfr lilt_- All r • . ` \ 1. fr f .. - { • 'r L gt �•i• • 4 - I` rr L y - l!lt ' �0• ) f r f J ti .,.. } .fir' • _ y . _ _, ;• . 1 • ,y rt IL Amanda Rawson Quynh-Mai Nguyen Barbara Goldstein Project Manager Creative Community Engagement Policy & Funding PROCESS DEVELOP Develop an update to the public art master plan PROVIDE Provide a set of goals, policies, and objectives that will guide the development and enhancement of the public art inventory and public art program INVITE Invite city residents, business owners, workers, community leaders to share and explore ideas for the plan GAT Gather community input through interactive art engagement activities and surveys CREAT10 Create a public art plan that will include a vision, mission statement, objectives/guiding principles, and recommendations. PROJECT TIMELINE MAR - JUN JUL - SEP APRIL 2023 2023 2024 JAN - FEB y SEP - DEC 2023 ` JUL 2023 2023 N V fir N Community Draft Public Engagement & Art Master Present Final Plan Designed plan Public Synthesis & Draft Public to City Council Project Participation Emerging Art Master Intiation Themes Plan Review & Refinement • Visited Lake Oswego in early February with ACLO staff to discuss project goals, scope of work, and strategies for PROJECT communitY en a ement. J J INITIATION L • Met with ACLO board members, Public RESEARCH Art Committee, City staff, and the Chamber of Commerce. • Toured LO with staff: downtown, business districts, neighborhoods, library, public art, etc. Community Pop-ups: UNITS` • 5.20.23 - Farmers Market • 6.18.23 - Juneteenth Focus Groups: • 5.22.23 - Lakeridge HS Art 2 • 6.22 .23 & 6.23.23- BIPOC Focus Group Questions: • What can public art be? Community Presentations: • Where can public art be? • 6.1.23 - Online Community MTG • What type of public art and cultural art • 6.20.23 - Online Community MTG experiences do you want to see in your community? Survey (online & in-person) • Total Surveys To Date: 213 • Survey ends July 1 , 2023 120 ■ 6.18.23 6.20.23 SU RVEY ,00 What is the first thing 80 --nor that comes to mind when you think of Lake so Oswego? I I ( 40 20 0 it, soak 'kc? e 4z 4.e 06 e NI'el' f k\ N k"N 4 6\ 1 c0 #c4(N 0 \4 e • 'V 4z &cf.' kib' J��J� G 6.1.23 • 6.20.23 140 120 SU RVEY ,00 What type of art 80 would you like to see in public 60 places? 40 20 _ 0 ,ce" 4% �a\y P�� „4c04 �,��o P. k. Pi�. P��. r�k coo\C +c, Ja, a, .`.�, c, a� 4isc a� a Dec. VISION GOALS • Expand community engagement Public art enhances Lake with public art; Oswego ' s many neighborhoods • Support Lake Oswego ' s artist and its downtown , amplifying the community; city ' s history , cultural life , and • Provide clear direction to guide natural environment . future public art investments ; • Integrate in upcoming and ongoing City construction projects; and • Expand Lake Oswego ' s art collection and the media it includes . RECOMMENDATIONS The following recommendations grew from the ideas expressed by City leaders , community members , and visitors who engage with the arts in Lake Oswego . 1 . Support local and regional artists . 2 . Commission permanent and temporary art in a broader variety of media . 3 . Commission art that enhances people's experience with nature . 4 . Acquire art that tells the stories of Lake Oswego's people and envisions a positive future . 5 . Build more informal and formal learning into Lake Oswego ' s public art program . 6 . Expand funding for City public art programs . 7 . Integrate public art into a broader array of City projects . 8 . Update public art policies , procedures , and guidelines . • Outreach with City staff and Councilors for feedback and refinement • Designed final draft presented to City Council on Tuesday , April 16 , 2024 11 .3 ,A,A E 0 COUNCIL REPORT r � o OREGO\-\ Subject: Information on Commission of Accreditation for Parks and Recreation Agencies (CAPRA) Meeting Date: March 5, 2024 Staff Members: Jan Wirtz, Deputy Director Parks & Recreation Report Date: February 16, 2024 Robin Krakauer, Communication and Sponsorship Coordinator Parks & Recreation Department: Parks & Recreation Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑ Resolution ❑X Not Applicable ❑X Information Only Comments: ❑ Council Direction ❑ Consent Agenda Issue before Council (Highlight Policy Question): ❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑X Not Applicable BACKGROUND FOR PRESENTATION In October 2023, the Lake Oswego Parks & Recreation Department (LOPR) received the National Recreation and Park Association Commission of Accreditation for Parks and Recreation Agencies (CAPRA) accreditation. CAPRA is a comprehensive management system based on industry best practices to provide consistent policies and process on operating a parks and recreation department. The process for CAPRA uses benchmarked standards for education and evaluation considered to be essential elements for effective and efficient operations that apply to all of the parks and recreation systems. CAPRA's purpose is to determine if an agency is compliant with the accepted standard practices and assures that an agency has voluntarily subjected itself to outside evaluation by other professionals. The presentation will contain information regarding the process and benefits for the agency and most importantly, the LO community. Respect. Excellence. Trust. Servi e. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY