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Agenda Packet - 2024-05-08 JOINT WORK SESSION MEETING - AGENDA PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD LIBRARY ADVISORY BOARD Wednesday, April 17, 2024 6:00 p.m. City Hall Council Chambers – 3rd Floor 380 A Avenue, Lake Oswego, OR 97034 Staff Contact: Donna Harlan, Library Administrative Assistant dharlan@lakeoswego.city 503-534-5420 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Virtual Access This meeting will be held in person. To participate remotely, please follow the link below: https://lakeoswego.webex.com/weblink/r egister/red186f86fac2f575458761c56c64f 56c ADA Accommodation Requests lakeoswego.city/accommodation 503-635-0282; Relay 711 Please allow four business days to process your request. Translation Services Traducción o interpretación 翻译或传译 통역혹은번역 503-534-5738 Parks Board: Jason Dorn, Co-Chair ∙ Kara Gapon, Co-Chair ∙ Ed Becker ∙ Sarah Ellison ∙ Rebecca Greene Matt McGinnis ∙ Doug McKean ∙ Jennifer Mozinski ∙ Greg Wolley LAB: Kent Watson, Chair ∙ Patricia Walls, Vice Chair ∙ Antoinette Awuakye ∙ Ed Steinberg Lilisa Hall ∙ Patrick Walsh ∙ Mark Pontarelli 1. CALL TO ORDER 2. ROLL CALL 3. COMMUNITY CENTER PROJECT (60 mins) Mayor Joe Buck Martha Bennett, City Manager 4. ADJOURNMENT Next Library Advisory Board Meeting: May 8, 2024, 7 PM-9PM Next Parks, Recreation, and Natural Resources Board Meeting: May 15, 2024, 4 PM- 6 PM CITY OF LAKE OSWEGO March 13, 2024 Library Advisory Board Library 1 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us Present: Patricia Walls, Mark Pontarelli, Patrick Walsh, Ed Steinberg, Allison Korkola, Antoinette Awuakye, Lilisa Hall, Kent Watson, Joy Fabos (alternate) Staff Present: Melissa Kelly, Nancy Niland, Donna Harlan Others Present: Phil Wikelund, Friends of the Lake Oswego Public Library (Friends) Absent: Councilor Trudy Corrigan, Jake Jordan (youth alternate) 1. Call to Order / Introductions The Library Advisory Board (LAB) meeting was called to order by Chair Kent Watson at the Lake Oswego Public Library (LOPL) on Wednesday, March 14, 2024 at 7:04 pm. Introductions were made welcoming special guest, Nancy Niland, Volunteer & Special Events Coordinator to the meeting. 2. Minutes Motion to approve was made by Walls, seconded by Hall. The February 13, 2024 minutes were approved as corrected by the LAB. 3. Public Comment – none 4. Lake Oswego Reads Presentation – Nancy Niland  Niland thanked Korkola for her suggestion of a youth expansion book for this year’s LO Reads. Because of that suggestion and LAB’s support, Kelly approached the Friends about the possibility of a pilot program to add a youth component to LO Reads. The Friends provided a matching grant to our year-end fundraising campaign to pilot this project.  The children’s book selected, Sugar in Milk, is also by Thrity Umrigar. With community support and the grant from the Friends, 500 copies were purchased and many will be distributed at Oak Creek Elementary when the author visits with the students. The library will also have a story time and picture book giveaway in April. Bookplates are being provided for the children’s books to be individually signed by the author. Niland shared the children’s activities that will be happening in April, highlighting the youth components in the brochure. In addition to Ms. Umrigar speaking at Oak Creek Elementary, she will also speak to the community at large on April 25th at Lakeridge High School Auditorium. This event will include a presentation component, followed by an on-stage conversation with Ms. Umrigar and Sindya Bhanoo, author of Seeking Fortune Elsewhere. Ms. Bhanoo will be speaking earlier in April as well. Niland shared Melissa Kelly will introduce Ms. Umrigar; the City Councilors have been invited to speak; Ms. Umrigar will talk for 10 minutes and then she will be joined by Ms. Bhanoo on center stage.  For another event, Meera Subramanian will be joining us virtually for an author discussion on Earth day. In lieu of her honorarium, she is donating copies of her book, A River Runs Again: India’s Natural World in Crisis , to be given away. The 20 books will be available April 1st.  Niland was excited to share that Ms. Subramanian will be speaking to us from Spain. Niland enjoys having the ability to have authors speak to us virtually providing an extra modality. Kelly shared that Nancy is working with TVCTV. 8 LO Reads events will be CITY OF LAKE OSWEGO March 13, 2024 Library Advisory Board Library 2 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us recorded and after editing will be on our YouTube channels. We have consent with performers and presenters to record them.  Niland expressed her gratitude toward the Friends as they granted over $37,000 toward Lake Oswego Reads 2024. She also extended her thanks to the City, Rotary and LO Review, in addition to numerous other sponsors and small businesses that donated to Lake Oswego Reads to support the brochure printing.  Niland thanked LAB for the gift baskets they contribute as part of the Passport Program. The Passport is popular not only for the events on the calendar but also offers different ways to engage throughout the month that might be of a different interest. Community members who participate in at least 3 activities and turn in their passport will be entered in a drawing on April 25 th to win one of the prize baskets. This is an extremely popular part of LO Reads and we are grateful for the support.  Tickets were given to LAB members for the author event on April 25 th.  Niland commented on how LO Reads is a large team effort. She encouraged LAB members to join her at any and all events and to please let her know if you are there so she can acknowledge you.  All books have been given away. We have a waiting list and the Friends have suggested they could purchase more books. A request has been sent to the Friends for a vote at their next meeting on March 21st.  Niland was grateful for all of the support from LAB and the wonderful ideas the LAB has for all of our programs and the library and the strong support they provide. 5. Director’s Report – Melissa Kelly Kelly provided a reminder regarding the public comment process. We are to be notified in advance that a member of the public would like to speak at a LAB meeting and we will provide them with the process. Each person is given 3 minutes to share. Our role as a board is to listen, let them know they have been heard, and thank them for coming. We are not to engage in discussion. New internal board workplan template coming soon for Council goals  The workplan is a one-page document developed by the city for individual boards to complete workplans for 2024 Board priorities related to Council goals.  LAB had submitted three priorities to the 2024 Summit for Council to consider o Procure seismic hazard study including cost estimates for current library facility. o Conduct feasibility analysis including cost estimates for a new library facility. o Continue to expand accessibility to programs and services for all, including specific projects to expand library outreach services with dedicated staffing and procurement of a bookmobile, as well as to expand LO Reads with a youth companion selection.  Council has a 2024 goal to develop an all ages, all activities community center that would include community meeting spaces, public services and may include library services. Kelly stated that this is what the ask is in completing the workplan, but we have the option if we find it useful to do this exercise for the other priorities. The workplan is intended for major priorities, but we have not gone through a work CITY OF LAKE OSWEGO March 13, 2024 Library Advisory Board Library 3 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us planning process like this before. It is an exciting opportunity with the purpose to guide our work at a high level and identify overlap with other boards to collaborate with one another. Kelly would like to set aside time at the next available meeting to complete this exercise and how we would relate this to the 2024 goal to talk through some of these items and complete the workplan. For example, roles of the board as it relates to the project are:  Participate in long range planning for library services.  Make recommendations to City Council with respect to services, facilities, and all other matters pertaining to the maintenance and improvement of the library.  Uphold the right of all citizens to full access to information by providing open access to Library resources and service. o Complete the project overview, key actions, timeline, milestones/key deliverables sections related to the project on the workplan. o Steinberg suggested having a draft workplan presented to LAB to start working from. Kelly agreed and the library team will work on having a draft to present to LAB to work on as a group. Additionally, she stated this workplan is for internal use and will not be submitted to Council or shared. Annual Fundraising Campaign Analysis  Kelly shared high points of the 2023 campaign focusing on the youth expansion of Lake Oswego Reads.  Information provided to LAB included how many people were contacted, what our ask was, and the donation result including the dollar for dollar match from the Friends.  Kelly reviewed donations from the last few years to compare to the 2023 campaign and discussed differences and possible reasons. It was noted that these contributions come from individuals. Typically, company donations come during LO Reads season in the Spring.  LAB participated in discussion and questions regarding the data that was provided, discussing previous years donations and brainstorming of ideas on how to increase donor numbers and dollar contributions.  Thoughts for 2024 Annual Giving campaign: work with Friends; ask for Friends membership to support LOPL to get the most members possible. This would provide a list of people that could develop for fundraising outreach with the goal to have one fundraising effort for the library led by the Friends in the future.  Interesting facts and conclusions to be drawn for 2024: o To get more online clickers to actually complete donations; can we remove barriers? o Send to more email addresses in 2024. We have recently switched to a new platform for our eNewsletter and now have substantially more active subscribers with the new platform. Strategic Plan progress updates CITY OF LAKE OSWEGO March 13, 2024 Library Advisory Board Library 4 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us  Kelly shared the library is undergoing seismic and general facility condition assessments with a draft report due on April 23 rd. The library hired CIDA, a local firm that has been to the library several times to review the building, gather data and request documents to develop the calculations and schematics needed for their report. Kelly will present the results to Council May 21 st and is hoping for the opportunity to get some of the information earlier to do a pre-presentation at the May 7 th meeting which is planned to be a joint meeting with the Council and LOSD. Kelly would share the information with LAB if this pre-presentation takes place.  The city hired a part-time project manager for this project, Nina Vetter. In addition to the project manager, a project team has been formed of internal city staff: City Manager, Library Director, Director of Finance, Parks & Recreation Director, Assistant to the City Manager (City comms lead), and Redevelopment Manager, in addition to the dedicated part-time project manager. CAO to assist as needed.  The project team is developing a community engagement process for exploring the feasibility of a new facility. This will be very high level as this is a conceptual project, while it is determined if the community supports this project concept.  Kelly explained that we are currently working on a communications plan and draft project schedule as well. o Early 2024: Key stakeholder and public communications and engagement. LAB is a key stakeholder; have opportunities to start engaging and collaborating in developing the project. o August 2024: Community at large would understand the needs related to the library and needs for new facility. Develop a funding strategy. o Late 2024: Depending on outcomes of previous engagements we would move into the collaborative development of the concept; do public opinion polling; refine the funding strategy and further develop the project is feasible and supported by the public with plenty of community discussions. o The main focus for current communications about the project is on spreading the message that no decisions have been made yet and there will be opportunities for community input. Confirming upcoming board meeting schedule Currently we are planning for a joint meeting in April to update and engage with key project stakeholders of LAB and Parks Boards.  Library visioning task force, Parks Plan 2040 task force, and others may be invited as audience members.  City Manager’s office staff, as well as Library Director Kelly and Parks Director Ivan Anderholm, will be involved with planning and presenting at the session.  Scheduled date/time: Wednesday, April 17, 6:00 pm. Scheduled Location: Council Chambers.  Formal invite is coming. This will replace our normal April meeting. CITY OF LAKE OSWEGO March 13, 2024 Library Advisory Board Library 5 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us  Plans are being made to present at the April Friends board meeting as well as to the Youth Leadership Council, the Library Teen Advisory Board and the Parks Youth Action Council, as additional key stakeholders Boards & Commission recruitment coming soon Kelly discussed that this month we are working on the recruitment process and plan. The dates for the recruitment plan are as follows:  March 5th – Mayor reviews shared evaluation criteria, recruitment process, and appointment timeline  March 25th – DEI Advisory Board reviews recruitment plan  March (throughout) – schedule interview blocks X 11 o Each search committee includes: two Councilors, the Board Chair, a DEI Advisory Board representative, and the Staff Liaison (non-voting)  April 1st – May 13th – Applications are OPEN  April 18th (tentatively) – B&C candidate information session 5-6pm o Event for interested community members to learn more about B&Cs, including presentation by Mayor and reps or staff from each board available to answer questions  May 14th – May 16th – Round One, Application Scoring o Search committee members score applications using rubric tool  May 17th – Mayor uses scores to shuffle candidates, finalize interview pools  May 28th – May 31st – Round Two, Interview Week o Each search committee will conduct one ~3hr block of interviews (time depends on number of vacancies) o Applicants unavailable to attend will submit asynchronous interview responses  June 3rd – Mayor confirms appointments, applicants notified  June 18th – Appointments confirmed at City Council meeting, terms begin July 1 st  June 18th (time TBD) – New member reception and orientation 6. Chair Remarks – Kent Watson Watson thanked the board for their continued help and for the interesting questions and discussion related to all of the things that Melissa and staff are working on. Watson encouraged LAB to come to LO Reads events. 7. Youth Liaison Remarks – Allison Korkola Korkola shared that she is a recipient of the 2024 SASEE award. Presentation is on March 18th. LAB members congratulated her on her accomplishment. 8. Friends of the Library Report – Phil Wikelund  Wikelund shared information about a possible one-time donor to the Library.  The Friends are now recruiting for a paid position. This announcement is on the Friends website.  Friends will be voting on retaining Ashley Yorra, a local attorney with Lake Oswego ties, to work pro-bono for the Friends. She will also be attending the Friends March meeting. CITY OF LAKE OSWEGO March 13, 2024 Library Advisory Board Library 6 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us  Wikelund is on the board of Respond to Racism in Lake Oswego. Wikelund announced they have an annual scholarship in Gloria Brown’s name. Donations are currently being accepted to add to the scholarships.  Wikelund was contacted by the Daughters of the American Revolution with a request to honor Gloria as a famous woman in America. Wikelund shared history related to Gloria’s work and the impact she has made. 9. Adjournment Motion to adjourn was made by Steinberg; seconded by Walsh. Next LAB meeting will be held April 17, 2024 at 6 pm in Council Chambers as a joint meeting with the Parks & Recreation Board. Meeting was adjourned at 8:40 pm. Respectfully submitted, Donna Harlan Lake Oswego 2024 Fiscal Year to Date General Information Number of new borrowers/patrons added 327 2,697 Number of registered borrowers 22,964 22,964 Books and other print items Number of physical units owned 123,622 123,622 Number of physical units added 1,121 9,873 Audio Materials Number of physical units owned 16,211 16,211 Number of physical units added 115 675 Video Materials Number of physical units owned 19,116 19,116 Number of physical units added 69 963 Other library materials Number of physical units owned 1,028 1,028 Number of physical units added 0 79 Total items owned 159,977 159,977 Total items added 1,305 11,590 Magazine Issues Number of physical units owned 1,859 1,859 Number of physical units added 153 1,254 Holds Placed 14,499 127,782 Holds Filled 11,732 106,028 Holds Expired 18 267 Holds Expired on shelf 1,647 14,060 Circulation of library materials at all facilities for the fiscal year Library2Go & Advantage Circulation Combined 13,722 110,856 E-book Reader Circulation with material type of Adult 0 10 E-book Reader Circulation with material type of YA 1 7 Adult Checkouts 19,449 171,191 Adult Renewals (via WorkFlows and PAC) 11,572 106,295 March 2024 Lake Oswego 2024 Fiscal Year to DateMarch 2024 No Longer Used -- Adult Renewals (via Shoutbomb) 189 1,058 Adult Renewals (via TeleCirc) 72 893 Adult Renewals (TOTAL) 11,833 108,246 YA Checkouts 934 8,899 YA Renewals (via WorkFlows and PAC) 572 7,535 No Longer Used -- YA Renewals (via Shoutbomb) 22 71 YA Renewals (via TeleCirc) 0 14 YA Renewals (TOTAL) 594 7,620 Number of Adult (1st-time circ) excluding E-book Reader Circs 19,449 171,181 Number of YA (1st-time circ) excluding E-book Reader Circs 933 8,892 Number of Circulation of Electronic Materials 13,723 110,873 Child Checkouts 12,613 116,395 Child Renewals (via WorkFlows and PAC) 7,455 74,752 No Longer Used -- Child Renewals (via Shoutbomb) 221 1,052 Child Renewals (via TeleCirc) 8 112 Child Renewals (TOTAL) 7,684 75,916 Total 1st-time circulation 46,718 407,341 Total renewals 20,111 191,782 Total circ of Adult materials 31,282 279,427 Total circ of YA & Childrens materials 21,825 208,830 Total circ of YA materials 1,527 16,512 Total circ of Childrens materials 20,297 192,311 Total circ 66,829 599,123 Self-Check Circulation Circ transactions from SIP self-checks 27,983 255,697 % of your First Time circ that is self-check 59.9%62.8% Check Ins items CHECKED IN via book drop or circ desk return 34,755 316,333 items CHECKED IN from "in transit" status 24,463 213,643 TOTAL items checked in 59,218 529,976 Lake Oswego 2024 Fiscal Year to DateMarch 2024 Items loaned to other libraries Items loaned to other libraries within resource-sharing network (LINCC)17,319 145,817 Interlibrary Loans - Items Loaned to All Other Libraries (OCLC)105 1,406 Total loans to other libraries 17,424 147,223 Items borrowed from other libraries Items borrowed from libraries within resource-sharing network (LINCC)14,745 139,166 Interlibrary Loans - Items Borrowed from All Other Libraries (OCLC)102 870 Total loans from other libraries 14,847 140,036 NET ILL using a shared catalog of automation system (LINCC) 2,574 6,651 HIGHLIGHTS  New library tote bags, designed and ordered by Circulation staff, celebrate women authors in Oregon for Women’s History Month and beyond.  Interviews were conducted for the new Lead Library Assistant – Outreach Services position, and our new Lead, Jane Kim, will be joining the team in May!  A big thank you to the students at Lake Oswego Junior High for volunteering at the library on Community Service Day (pictured below). CIRCULATION SERVICES NOTABLE STATISTICS Items checked in Items sorted by AMH Items renewed Items borrowed from outside the County Items loaned outside the County Items borrowed from LINCC libraries Items loaned to LINCC libraries Holds filled Held items not checked out Library cards issued to new members eCards issued Home Deliveries Carts shelved Average daily carts shelved Cultural Pass reservations Seed Library Checkouts Indoor Visitors Curbside Visitors Self-checkout 59,218 47,235 20,111 102 105 14,745 17,319 11,732 1,647 327 47 22 937 30 169 475 15,871 4 82.94% Special Events & Volunteer Services March 2024 Report March 2024 Volunteer Stats Total Volunteers Serving 136 Total Volunteer Hours 1231  Met weekly with Social Media Committee to plan daily posts/weekly focus to promote library events. Communicated updates as needed.  Hosted a Volunteer Work party with LOJ middle schoolers on March 8 for 15 students and parents  Represented LOPL with Strategic Communications Team at City level  Conducted LO Reads Book Giveaway on March 2 to 480 patrons  Conducted LO Reads Ticket Giveaway on March 9 to 250 patrons  Coordinated project for Lake Oswego NCL and NLYM to support LO Reads and events  Participated in Leadership Lake Oswego as a group leader for the Class of 2025  Coordinated Home Delivery volunteers for all assisted living communities and other patrons who can’t come to the Library on a regular basis.  Represented Library as liaison to Lake Oswego Rotary Club  Made presentations to City Council, LAB and Friends of LOPL for Lake Oswego Reads  Onboarded several new volunteers from the LOSD Community Transitions Program Youth Services March 2024 Monthly Report March was a great month for children and their families at the Library. We began the month with a very enthusiastic Winter Reading Bingo winner, hosted two robust LEGO clubs, welcomed three third grade classrooms from Oak Creek Elementary, and scattered our usual storytimes in and amongst all of these things. The high point, was our Spring Break “It’s Not a Box” community cardboard building activity. “under the coral sea.” Equity, Diversity and Inclusion: This month’s Global Stories Project Read-aloud featured stories in Hebrew from Meytal, who was born in Tel Aviv, Israel, served in the IDF as part of the country’s mandatory military service, and eventually moved to Portland. She loves animals, traveling and getting to know new cultures and places, and trying new food. Families in attendance made peace doves with tracings of their hands when the stories were finished and enjoyed spending time together. Teen Advisory Board The Teens had a great turn out for the PSA filming session. They had lots of fun working with the crew from TVCTV and we are excited to see the final product. Bulletin Board The Art Literacy project that featured this month came from the students at Oak Creek Elementary and is inspired by the art of Mary Cassat and the age of Surrealism. Outreach All of the childcares that we visit regularly; Kindercare, Mayaan Torah and Maryam’s preschool were thrilled to see us. And our classroom visits this month resulted in many new library card holders. We celebrated Welcoming Schools National Day of Reading: a celebration of stories supporting transgender and non-binary youth with a very full display of suggested reading material. We celebrated Good Neighbor Day on the anniversary of Fred Rogers’ Birthday with a display and as many cardigans as we could convince staff to wear. Stats Reader’s Advisory/reference – 831 (includes 1000BBK and New Parent Gift bags) Program attendance – 27/1092(includes storytime, special programs, outreach and LEGO club) Adult Services March 2024 Monthly Report In March, Adult Services Librarians helped to bring Rover and a Libby Tech Help clinic to Mary’s Woods, celebrated Women’s History Month with a special program and book displays, and honored Disability Awareness Month with a social media campaign, book display, and a new library accessibility webpage. We also began preparing for the upcoming Summer Library Challenge and planning for summer Rover visits. Here’s a look back at our work last month:  Showcased colorful still life paintings by artist Ingrid Dohm in the stairwell gallery.  Created book displays for Disability Awareness Month and Women’s History Month.  Together with staff from other library departments, brought Rover to Mary’s Woods senior living facility, where we served 26 patrons. We also assisted 12 patrons at a separate Libby Tech Help Clinic at Mary’s Woods later in the month.  Thanks to the generosity of the Friends of the Library, we hosted the following events in March: o A very popular First Tuesday Music concert featuring Eric John Kaiser. o A Bookish Affair met to discuss the book Chef’s Choice by T.J. Alexander. o Our second World Languages Conversation Group session. This group meets monthly to discuss stories, poems, or books in World Languages. o Our quarterly Pints from the Past event at Lake Theater & Café, which featured local historian Peter Dibble presenting on an abandoned state park just a few miles away from the banks of the Willamette River. o A hybrid in-person and virtual Genealogy Interest Group meeting. o A Third Tuesday Author talk featuring Michael Balter, author of Chasing Money. o Our monthly Poetry Group meeting. o Our monthly virtual Trivia Night session. o A Tiny Hand Quilting Class in which participants created an adorable pocket- sized quilt without using a pattern. o Building Bridges met in-person and virtually to discuss Julie Otsuka’s novel When the Emperor was Divine. o A presentation from historian Sig Unander entitled Home Front Heroines: The Women Who Built America’s Arsenal of Democracy, about women’s contribution to the war effort during WWII. Stats Reference & Readers’ Advisory Interactions: 1,572 Programs for Adults: 15* Adult Program Attendance: 188* Programs for All Ages: 1 All Ages Program Attendance – 41 *Does not include the March LO Reads events or the attendance for recorded events. Technical Services Department March 2024 Monthly Report Library Drop Boxes for Senior Living Communities As the Library has endeavored to expand access to Library materials to the many Lake Oswego residents who live in senior living communities, it became apparent that these facilities needed a convenient place where residents could return their Library materials when they were done with them, just like our remote book drops work for other Lake Oswegans. In March, Tech Services’ Scott Symer designed the packaging and assembled the first seven of these ‘Library Drop’ boxes, and they’re already being put to good use. Globe-Trotting Collection Development In March, Tech Services’ Todd Mecklem took advantage of a vacation visit to Hong Kong to enrich the Library’s selection of Chinese-language materials. While on his trip, Todd was able to purchase 22 new books to add to the Library’s adult World Languages collection. Among the treasures he brought back was a copy of the vibrantly-illustrated Hong Kong Ghost Stories by local art collective Tunrouwotie (pictured left), which gathers three generations of urban legends and oral traditions specific to Hong Kong. The copy now in our collection appears to be the very first (and only) copy of this unique title in any library in North America. AGENDA LIBRARY ADVISORY BOARD Wednesday, May 8, 2024 7:00 – 9:00 p.m. Library 706 Fourth Street, Lake Oswego, OR 97034 The Library closes at 7pm, please arrive prior to 7pm Staff Contact: Donna Harlan, 503-697-6583, dharlan@lakeoswego.city 503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Virtual Access This meeting will be held in person. To participate remotely, please email the staff contact at least 24 hours before the meeting. ADA Accommodation Requests lakeoswego.city/accommodation 503-635-0282; Relay 711 Please allow four business days to process your request. Translation Services Traducción o interpretación 翻译或传译 통역혹은번역 503-534-5738 Kent Watson, Chair ∙ Patricia Walls, Vice Chair ∙ Antoinette Awuakye ∙ Lilisa Hall ∙ Mark Pontarelli ∙ Ed Steinberg ∙ Patrick Walsh Melissa Kelly, Staff Liaison ∙ Allison Korkola, Youth Liaison ∙ Trudy Corrigan, Council Liaison Joy Fabos, Alternate ∙ Jake Jordan, Youth Alternate 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES March 13, 2024 Minutes and April 17, 2024 Summary Notes 4. PUBLIC COMMENT The purpose of Public Comment is to allow community members to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing. A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please email the comment to the staff contact listed above at least 24 hours before the meeting. 5. DIRECTOR’S REPORT 5.1 Strategic initiatives progress report 5.2 Lake Oswego Reads 2024 debrief 5.3 Library District Advisory Committee May meeting agenda 6. OLD BUSINESS 6.1 Revisit project questions from April’s joint work session 6.2 Reminder of Boards & Commissions recruitment dates 7. NEW BUSINESS 7.1 Discuss June meeting Page 2 503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY 8. CHAIR’S REMARKS 9. YOUTH LIAISON REMARKS 10. FRIENDS OF THE LIBRARY REPORT 11. ADJOURNMENT Next Meeting: June 12, 2024 JOINT WORK SESSION MEETING PARKS, RECREATION & NATURAL RESOURCES ADVISORY BOARD & LIBRARY ADVISORY BOARD SUMMARY NOTES APRIL 17, 2024 The video recording constitutes an accurate record of the Parks, Recreation & Natural Resources Advisory Board and Library Advisory Board Joint Work Session Meeting. The following summary is provided as an overview of the meeting. Link to WebEx recording https://www.ci.oswego.or.us/WebLink/DocView.aspx?id=2768197&repo=CityOfLakeOswego CALL TO ORDER Mayor Joe Buck called the meeting to order at 6:00 pm. ROLL CALL Parks, Recreation & Natural Resources Advisory Board Present: Jason Dorn, Co-Chair; Kara Gapon, Co-Chair; Sarah Ellison; Rebecca Greene; Matt McGinnis; Doug McKean, Jennifer Mozinski; John Wendland, Council Liaison Staff: Ivan Anderholm, Director of Parks & Recreation; Dina Balogh, Administrative Assistant Library Advisory Board Present: Kent Watson, Chair; Patricia Walls, Vice-Chair; Lilisa Hall; Patrick Walsh; Joy Fabos (Alternate); Trudy Corrigan, Council Liaison; Allison Korkola (Youth Liaison); Jake Jordan (Youth Liaison, Alternate); Antoinette Awuakye Staff: Melissa Kelly, Library Director; Donna Harlan, Administrative Assistant Guests: Joe Buck, Mayor Martha Bennett, City Manager Madison Thesing, Assistant to the City Manager COMMUNITY CENTER PROJECT:  Mayor Buck opened the meeting, commenting on past projects and how Lake Oswegans work together to collaborate on projects for the good of the community while explaining this work session is to present an idea and to receive input.  Martha Bennett presented the idea of a Lake Oswego Lake Grove Community Center & Library Potential Project. o The Library Visioning Process and the Parks Plan 2040 found a lot of commonalities in their shared visions/needs.  Inclusive and accessible facilities  Activities, programs & events that provide community connection  Spaces and services for all ages and abilities  Sustainable & resilient facilities  Intergenerational programming  More accessible event space  More teen resources o Potential Lake Oswego Lake Grove Community Center & Library, a once in a generation opportunity, the LGCCL would:  Create a critical anchor for the Lake Grove Village Center  Provide a life-long learning hub and a place for all ages to grow, play and connect with opportunities for intergenerational engagement  Improve community social, emotional and mental health and well-being  Replace the sub-standard Lake Oswego Public Library, as it reached its capacity in 1988 and needs costly repairs o The integration of Parks & Recreation and the Library provides opportunities to offer other programs where we can see this as a continuum rather than a series of discrete services for children’s storytime, recreation playtime and teen areas in addition to multi- purpose and shared spaces with more room for events for the community, both indoors and outdoors. o Currently in first steps of a potential Lake Oswego Lake Grove Community Center & Library – the expected phases to move from vision to reality include:  Spring 2024 – Plan & Coordinate: Develop project plan, Coordinate with LOSD, Complete facility analysis  Summer 2024 – Formalize & Socialize the Project: Form an Advisory Committee, Implement community engagement plan, Refine the project scope  Fall 2024 – Implement Funding Strategy & Project Plan: Conduct polling & continue outreach, Refine and implement funding strategy o Potential Lake Oswego Lake Grove Community Center & Library – Why here?  Bennett explained how this potential location would leverage Urban Renewal District dollars, reducing the total project cost to taxpayers.  Councilor Corrigan briefly shared information from the 2006 Lake Grove Village Center Plan.  Councilor Wendland discussed how this project would allow for shared uses (outdoor plaza for events and meeting rooms) and shared parking and site development between the City and LOSD, creating efficiencies and saving dollars. QUESTIONS POSED TO MAYOR BUCK, MARTHA BENNETT AND COUNCIL LIAISONS:  What is the size of the space for the new facility? Site is Approx. 9 acres; vision is to share the facility with the district  When will the school no longer be needed? At least 5 years away. The school will be needed through the construction of Lake Oswego Junior High.  What does this new potential project provide in terms of programmable space and community center and meeting area – how is this in comparison to other areas per capita? None of this comparison has been done yet. From the library visioning we have 50% of the library space that is typical of a community our size.  What will happen to the existing library? This has not been decided. As part of the library visioning, the preferred recommendation was 2 libraries - co-equal satellite libraries of the same size, but the city cannot afford to operate 2 libraries of the same size.  Do we need more emergency services? There are a lot of ideas that can be programmed into the potential project and could be added to the conversation.  Have other locations been considered? This site is a large enough site that could accommodate integrated facilities and include parking that could potentially be available in 5 years. The Urban Renewal District provides support towards this potential project in this location. Other properties that have come on the market are too small or prohibitively expensive in this urban renewal area.  Is there a timeline for the Urban Renewal funds? It is expiring in approximately 2034. If in the fall we are able to move forward the Urban Renewal Plan will need to be updated .  How do you envision the boards collaborating on this project? There has been no discussion on this yet and we are looking for feedback.  Question directed to Melissa Kelly: Do you feel this is the best way for the majority of everything that came out of the library visioning process? Do you feel this is a viable idea? Kelly responded yes, this is a special moment for us to meet the needs of the community in an efficient and cost-effective way. Through the library visioning process people expressed they wanted services, events and spaces.  Question directed to Ivan Anderholm: Do you see this as a good way to extend programming? Anderholm agreed it was. There would be a benefit from the synergy of having the same type of services in the same location (example Teen programming). This is a generational opportunity to bring services together.  How much overlap might there be, to keep Parks & Recreation and Library separate but together at the same time? The building design and programming would take this into account to address the full spectrum of needs and use of space.  How and when does the School Board get involved? We anticipate they will decide in late June about what they are going to send to their bond committee in terms of a plan.  Could this be an opportunity for a splash pad? At this time, we are not sure.  Is it possible to have naming rights for a splash pad or other area of the project if a family wanted to pay for it? The City Council has a naming policy.  What is the population of the area? The Lake Grove Neighborhood Association is 750 families, but there are also additional neighborhoods in this area.  Is the idea of affordable housing a possibility with this project? We would look at any opportunity though we are not sure if there is enough space, but it may be talked about more.  Is there a height restriction? Currently it is 35 feet on the property and public facility and the Lake Grove Village plan is a 45-foot-high limit.  Is there an official communications strategy at this point? At what point do you get ahead of the game of telephone? We are trying to get information out as fast as we can to address rumors and social media. We have time to collaborate and address hopes, dreams, aspirations and concerns. Meeting was adjourned at 7:34 pm. The next scheduled meeting for Library Advisory Board will be Wednesday, May 8, 2024 at 7:00 pm. The next scheduled meeting for Parks, Recreation and Natural Resources Advisory Board is Wednesday, May 15, 2024 at 4:00 pm. Prepared by Donna Harlan, Administrative Assistant Lake Oswego 2024 Fiscal Year to Date Total General Information Number of new borrowers/patrons added 235 2,932 Number of registered borrowers 23,189 23,189 Books and other print items Number of physical units owned 124,208 124,208 Number of physical units added 1,289 11,162 Audio Materials Number of physical units owned 16,046 16,046 Number of physical units added 64 739 Video Materials Number of physical units owned 19,150 19,150 Number of physical units added 79 1,042 Other library materials Number of physical units owned 1,039 1,039 Number of physical units added 23 102 Total items owned 160,443 160,443 Total items added 1,455 13,045 Magazine Issues Number of physical units owned 1,865 1,865 Number of physical units added 140 1,394 Holds Placed 13,638 141,420 Holds Filled 11,310 117,338 Holds Expired 24 291 Holds Expired on shelf 1,538 15,598 Circulation of library materials at all facilities for the fiscal year Library2Go & Advantage Circulation Combined 12,398 123,254 E-book Reader Circulation with material type of Adult 0 10 E-book Reader Circulation with material type of YA 1 8 Adult Checkouts 18,397 189,588 Adult Renewals (via WorkFlows and PAC) 11,801 118,096 No Longer Used - - Adult Renewals (via Shoutbomb) 270 1,328 Adult Renewals (via TeleCirc) 100 993 Adult Renewals (TOTAL) 12,171 120,417 YA Checkouts 895 9,794 April 2024 Lake Oswego 2024 Fiscal Year to DateApril 2024 YA Renewals (via WorkFlows and PAC) 603 8,138 No Longer Used - - YA Renewals (via Shoutbomb) 59 130 YA Renewals (via TeleCirc) 2 16 YA Renewals (TOTAL) 664 8,284 Number of Adult (1st-time circ) excluding E-book Reader Circs 18,397 189,578 Number of YA (1st-time circ) excluding E-book Reader Circs 894 9,786 Number of Circulation of Electronic Materials 12,399 123,272 Child Checkouts 12,883 129,278 Child Renewals (via WorkFlows and PAC) 7,586 82,338 No Longer Used - - Child Renewals (via Shoutbomb) 297 1,349 Child Renewals (via TeleCirc) 0 112 Child Renewals (TOTAL) 7,883 83,799 Total 1st-time circulation 44,573 451,914 Total renewals 20,718 212,500 Total circ of Adult materials 30,568 309,995 Total circ of YA & Childrens materials 22,325 231,155 Total circ of YA materials 1,558 18,070 Total circ of Childrens materials 20,766 213,077 Total circ 65,291 664,414 Self-Check Circulation Circ transactions from SIP self-checks 27,647 283,344 % of your First Time circ that is self-check 62.0% 62.7% Check Ins items CHECKED IN via book drop or circ desk return 34,772 351,105 items CHECKED IN from "in transit" status 22,546 236,189 TOTAL items checked in 57,318 587,294 Lake Oswego 2024 Fiscal Year to DateApril 2024 Items loaned to other libraries Items loaned to other libraries within resource-sharing network (LINCC)16,453 162,270 Interlibrary Loans - Items Loaned to All Other Libraries (OCLC)218 1,624 Total loans to other libraries 16,671 163,894 Items borrowed from other libraries Items borrowed from libraries within resource-sharing network (LINCC)14,757 153,923 Interlibrary Loans - Items Borrowed from All Other Libraries (OCLC)122 992 Total loans from other libraries 14,879 154,915 NET ILL using a shared catalog of automation system (LINCC) 1,696 8,347 HIGHLIGHTS  Our free Cultural Passes continue to bring families and generations together to share their culture, heritage, and learn more about each other. Families can discuss art at the Portland Art Museum, enjoy music with the Portland Opera pass, discover traditional Japanese horticulture at the Portland Japanese Garden, or experience the outdoors with one of our County Parks passes.  As the home delivery program grows in popularity, we have shuffled around a few things to add shelving to our current home delivery shelves. Our average number of deliveries to these patrons has also grown by a third this month alone.  Our seed library checkout numbers continue to impress us, and we cannot wait to see the fruits of our patrons’ labor as their seeds begin to grow! CIRCULATION SERVICES NOTABLE STATISTICS Items checked in Items sorted by AMH Items renewed Items borrowed from outside the County Items loaned outside the County Items borrowed from LINCC libraries Items loaned to LINCC libraries Holds filled Held items not checked out Library cards issued to new members eCards issued Home Deliveries Carts shelved Average daily carts shelved Cultural Pass reservations Seed Library Checkouts Indoor Visitors Curbside Visitors Self-checkout 57,318 45,213 20,718 122 218 14,757 16,453 11,310 1,538 235 36 33 872 29 185 426 15,871 4 83.81% Volunteer & Special Events Report April 2024 April 1 Art Show LO Reads Art Show 96 (estimate 66,000 as it travels throughout the state of Oregon for the remainder of 2024 and is viewed on TVCTV & YouTube) April 2 Librarian-led Book Discussion 15 + 5 turned away April 3 OHC with David Campion 63 April 6 Learn to Draw Mandalas 30 + 6 turned away even after add- ing two more tables. We ran out of space and supplies! April 7 City Book Group 12 April 8 ACC Luncheon 60 (max capacity!) April 10 Ethics & Objectivity in Journalism 54 April 11 The Persistence of Power Structures 39 April 12 Librarian-Led Book Discussion 6 April 13 AAUW Book Group 36 April 14 LO Reads Party 124 April 16 Third Tuesday with Sindya Bhanoo 15 April 18 Lakewood Center Associates 48 April 18 Teen Book Club 1 April 18 LO Reads Trivia Night 28 April 19 Discussion with Delicacies at The Springs 26 April 19 Private Book Discussion at Mary’s Woods 35 April 21 Classical Indian Dance 56 April 22 Models of the Micro (Online) 10 April 23 Law Tradition & Power 48 April 25 Author Presentation with Thrity & Sindya 440- plus streaming April 22 BBBG Group 10 Youth Events: Story Walk, Celestial Silhouettes, StoryTime and Picture Book Giveaway, Natural Block Print Designs and Author Visit to Oak Creek Elementary. TVCTV aired recorded programs in mid-April so in a month all combined combined programs have aired a total of 122 times and will likely triple that # by the end of the summer. Lakewood Center for the Arts Gallery visits 2,006 for April Traveling Art Show April —Lakewood Center for the Arts May—LOPL June— Lewis and Clark College July—Sandy Library August—Silver Falls Library September—Scio Library October—Salem Public Library November—Wilsonville Library December—Art returns to LO Videos available on YouTube Channel: Lake Oswego Reads 2024 Summary  Most events were very well attended and highlighted our need for larger/separate event space.  We partnered with several new groups which eased LOPL burden and created community- rich experiences for patrons.  Pilot year for including a children’s book related to our LOR selection. Will examine con- tinuation of this aspect of LOR for 2025.  HUGE THANKS to LAB for excellent support of LOR24! Grateful for passport baskets and showing up to author event to represent the group/Library!  We partnered with many of our local assisted living communities, provided free books, au- thor tickets and moderated book discussions to engage them in their own space. This was highly successful and appreciated. Will continue this next year as part of our outreach mis- sion. Youth Services April 2024 Monthly Report Programming in April was driven by Arbor Month, Poetry Month, Earth Day and LO Reads. As always, our book displays provided families with great choices that they could grab quickly and enjoy at home. We refilled a display of poetry books on a daily basis, and our Earth day/Arbor month books flew out the door. YS staff were actively engaged in planning for the Summer Library Challenge, promoting next year’s OBOB titles, delivering storytime and participating in outreach events in our community and county-wide committee work. Programming: This month we hosted two special programs highlighting Thrity Umrigar’s picture book Sugar in Milk, our StoryWalk in West Waluga Park, and a storytime. A special craft program introduced families to the tradition of block printing, though we used vegetables and fruit as our medium. We hosted a family movie (Migration), distributed pinecone pollinator takeaway kits, and decorated the ArtBar bulletin board with beautiful crescent moons and star silhouettes. Equity, Diversity and Inclusion: This month’s Global Stories Project Read-aloud featured stories in Spanish from Agustin, who is from Buenos Aires, Argentina. She relocated 8 years ago with her husband and they are a family of 5. They are a full immersion Spanish family in Lake Oswego. They love reading, cooking, mate, soccer, BBQ, being with friends, family and travel. Families in attendance tried the traditional Argentinian drink Mate (which is believed to help with balance), and shared their own memories and experiences of travel in the country. Bulletin Board The Art Literacy project featured this month came from the students at Forest Hills Elementary and is inspired by the art of Monet. Teen Advisory Board Teens were briefed on the Lake Grove Lake Oswego Community Center concept and provided feedback, as well as volunteered to film impact statements. They are anxiously awaiting the debut of their PSA, but are thrilled with the final slide. Outreach All of the childcares that we visit regularly; Kindercare, Mayaan Torah and Maryam’s preschool were thrilled to see us. Staff took Rover to the Parks and Rec Indoor Playground this month to provide library books and library cards to families that might not be regulars at the library and made new friends there. Youth Services staff attended the Oregon Library Association Conference, learning about OBOB programs around the State, and curriculum and programming focusing on the indigenous tribes of Oregon, as well as other topics. Stats Reader’s Advisory/reference – 704 (includes 1000BBK and New Parent Gift bags) Program attendance – 36/988 (includes storytime, special programs, outreach and LEGO club), additionally, The LO Reads presentation at Oak Creek Elementary brought the author Thrity Umrigar to 300 students and educators. Adult Services April 2024 Monthly Report In April, Adult Services Librarians assisted with LO Reads events, conducted multiple outreach visits, worked with staff from all library departments to coordinate summer outreach plans, planned the Adult Summer Library Challenge program, placed an order for more Library of Things items, and celebrated National Arbor Month and National Poetry Month. Here are more details about our work last month:  Showcased stunning photographs of birds by patron Mark Lundgren in the stairwell gallery.  Created book displays for LO Reads, National Garden Month/Arbor Month, and National Poetry Month.  Issued a call for poems from in honor of National Poetry Month. All adult patrons were invited to submit 1-2 original poems to be included in a compilation featured on the library’s website starting May 9.  Placed an order for our adult Library of Things collection, including more board games and puzzles, Nintendo Wii games that will be paired with a donated Wii, an air quality monitor, a kalimba, an electric s’mores maker, a mahjong set, a kitchen scale, a fabric steamer, and much more.  Together with staff from the Circulation department, brought Rover to The Springs at LO senior living facility, where we served 42 patrons.  Thanks to the generosity of the Friends of the Library, we hosted the following events in April: o Eight librarian-led book discussions of the LO Reads pick, Honor, including three at the library, one at City Hall for city employees, one at a Rotary meeting, one at Mary’s Woods, one at an American Association of University Women meeting, and one at a Lakewood Center Associates meeting. Thank you to librarians April, Todd, and Alicia for facilitating these discussions! o A popular mandala drawing class led by librarian and artist Todd. o A World Languages Conversation Group session. o A hybrid in-person and virtual Genealogy Interest Group meeting. o A Bookish Affair met virtually to discuss Sara Desai’s novel To Have and To Heist. o Planned an Indian Dance performance for the Lake Oswego Reads Party. o Our monthly Poetry Group meeting. o Our monthly virtual Trivia Night session. o Librarian April presented on intellectual freedom and book challenges at an American Association of University Women meeting. o Represented LOPL at the Sustainability Resource Fair at Lakeridge Middle School where we shared about library resources with 78 people and checked out 57 seed packets from our mobile seed library. o Represented LOPL at LOSD’s Career & Job Fair at Lake Oswego High School where we spoke with 63 junior high and high school students about librarianship. Stats Reference & Readers’ Advisory Interactions: 1,307 Programs for Adults: 16* Adult Program Attendance: 385* Programs for All Ages: 4 All Ages Program Attendance – 311 *Does not include attendance for recorded events nor LO Reads events that did not involve Adult Services librarians. Mandala Drawing Workshop LO Reads Party Technical Services Department April 2024 Monthly Report Introducing the Library of Library of Things Things The Library of Things collection of non-traditional library materials has been a smash hit with patrons since it was introduced in 2019, and what better way to build on that success than to fuse the most popular Library of Things selections into an all-star collection of ‘best-of-the-best’ items: + TheremInstant Pot: Explore your culinary and musical creativity at the same time! Master the unique, no-touch interface to put the finishing touches on your space-age musical masterpiece, while you prepare gourmet meals in minutes. + Karaoke Metal Detector: Blast some tunes while you find dubloons! + Pack-n-Play-n-Bocce: Those balls seem heavy, but you’ll be surprised at how far your li’l tyke can toss ‘em! + Cassette-to-VHS-to-MP3-to-DVD Converter: Imagine a powerful blender. Now imagine throwing all of your movies and music into it! Really Useful Box²: Do you need to store something for about 14 days? Your local Library has the answer! Watch for the Library of Library of Things Things in the LINCC catalog starting April 1st! The Technical Services staff hopes that everyone had a fun April Fools’ Day this year! SUMMER 2024 LOPL OUTREACH EVENTS Current schedule as of 5/6/2024 Upcoming Pop Up Library/Rover events  May 16: Greenridge Estates  June 6: Mary’s Woods  June 13: LOFD fire station at Jean Rd  June 27: Greenbrae  July 11: The Springs  July 18: Lake Grove Elementary School  July 20: Farmer’s Market at MPP  July 25: Lake Grove Elementary School  August 1: Lake Grove Elementary School  August 6: National Night out  August 8: Lake Grove Elementary School  August 15: Greenridge Estates  August 17: Farmer’s Market at MPP  August 21: Concerts in the Park at Westlake Park  August 28: Concerts in the Park at Westlake Park  September 5: Mary’s Woods Library table at events  May 19: AAPI at MPP  June 2: Pride LO  June 16: Juneteenth  September 15: Cultural Xchange at MPP