Agenda Item - 2024-06-04 - Number 6.2 - Approval of Meeting Minutes 6.2
F °� COUNCIL REPORT
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OREGO\-\
Subject: Approval of City Council Meeting Minutes
Meeting Date: June 4, 2024 Staff Member: Kari Linder, City Recorder
Report Date: May 23, 2024 Department: City Manager's Office
Action Required Advisory Board/Commission Recommendation
❑X Motion ❑ Approval
❑ Public Hearing ❑ Denial
❑ Ordinance ❑ None Forwarded
❑ Resolution ❑X Not Applicable
❑ Information Only Comments:
❑ Council Direction
❑X Consent Agenda
Staff Recommendation: Approve minutes as written.
Recommended Language for Motion: Move to approve minutes as written.
Project/ Issue Relates To: NA
Issue before Council (Highlight Policy Question):
❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑X Not Applicable
ATTACHMENT
1. April 16, 2024, Draft Regular Meeting Minutes
2. May 20, 2024, Draft Special Meeting Minutes
Respect. Excellence. Trust. Service.
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY
ATTACHMENT 1
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CITY COUNCIL REGULAR MEETING
MINUTES
V +� April 16, 2024
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1. CALL TO ORDER
Mayor Buck called the regular City Council meeting to order at 3:01 p.m. on Tuesday, April
16, 2024. The meeting was held both virtually via video conferencing and in-person in the
Council Chamber at City Hall 380 A Avenue.
2. ROLL CALL
Present: Mayor Buck, Councilors Wendland (arrived at 4:15 p.m.),Verdick, Mboup,
Rapf, Corrigan, and Afghan
Staff Present: Martha Bennett, City Manager; Evan Boone, Deputy City Attorney; Kari
Linder, City Recorder; Michael McNamee, Associate Planner; Erica
Rooney, City Engineer I Public Works Director; Will Farley, Traffic
Engineer; Kyra Haggart, Parks Project Manager; Jan Wirtz, Deputy Parks
Director; Robin Krakauer, Parks Communications and Sponsorship
Coordinator.
Others Present: Joel Howie, Capital Construction Supervisor with Clackamas County;
Jonathan Hangartner, Civil Engineer and Project Manager with
Clackamas County; Dan Johnson, Director of the Department of
Transportation and Development with Clackamas County; Carole White,
Mary's Landing Neighborhood Association; Don Baack, Vice President
of the SWTrails Board of Directors; Brian Brady, GIS and Website
Manager for the SWTrails Board of Directors; Traci Jones, Chief
Experience Officer with Swell Co-Lab; Jana Kopp, Chief Strategy Officer
with Swell Co-Lab
3. PLEDGE OF ALLEGIANCE
Mayor Buck led the Council in the Pledge of Allegiance.
4. EXECUTIVE SESSION: The Lake Oswego City Council will meet under authority of
ORS 192.660 (2)(d) Conduct deliberations with persons designated to carry on labor
negotiations; and (f) Consider records that are exempt by law from public
inspection.
City Council Regular Meeting Minutes Page 1 of 12
April 16, 2024
Deputy City Attorney Evan Boone read the legal parameters for the Executive Session.
The Council met in Executive Session from 3:06 p.m. to 3:45 p.m.
Council took a recess and resumed the meeting at 4:00 p.m.
5. PUBLIC COMMENT
• Stephanie Hallock, President, Friends of Luscher Farms Board, read into the record
her written comments asking the Council to support Option 2 when allocating Lake
Oswego's share of Metro Fund dollars, which would begin to address the long-standing
need for safe access to Luscher Farm Park.
• Esther Mullen, Old Town resident, highlighted safety concerns around the fragmentation
of the bike lanes in Lake Oswego and the lack of a bike lane in the downtown area along
Highway 43 into State Street. Highway 43 currently had five lanes of traffic, and reducing
the lanes by one to allow for a bike lane would connect the fragmented bike trail of
Terwilliger Boulevard and B Avenue, increasing cyclist safety and potentially reducing
congestion downtown and helping the local economy.
Mayor Buck informed Ms. Mullen her time had expired. Though the Council agreed with her
and appreciated her comments, Highway 43 was a State roadway and not under Lake
Oswego's jurisdiction. City Manager Bennett added that City Engineer I Public Works
Director Erica Rooney and Traffic Engineer Will Farley were present and would be happy to
speak with Ms. Mullen.
6. PRESENTATIONS
6.1 Proclamation — Earth Day: April 22, 2024
Mayor Buck proclaimed Monday, April 22, 2024, as Earth Day in the City of Lake Oswego and
encouraged residents to attend the third annual Lake Oswego Sustainability Resource Fair on
Saturday, April 20 from 10 a.m. to 1 p.m. at Lakeridge Middle School. More information and the
full text of the Proclamation was available on the City's website.
6.2 Stafford I Childs Intersection Improvements with Clackamas County.
Mayor Buck stated that the presentation from Clackamas County representatives would provide
an opportunity for engagement with the County regarding their proposed safety improvements for
the Stafford Road and Childs Road intersections. The City had recently learned that this multi-
year planning project by the County hinged on the purchase of City park property that was subject
to particular protections under the City Charter. To bring awareness, the City conducted outreach
to neighbor groups and invited residents to attend the County's presentation to Council.
Jonathan Hangartner, Clackamas County Project Manager and Civil Engineer, presented
the Council Report via PowerPoint, providing an overview of the proposed improvements, noting
the improvements were identified in a 2018 road safety audit and the County's Transportation
System Plan. The improvements would widen Stafford Road for bike lanes and improve
safety/capacity at the Johnson Road and Childs Road intersections. With 20,000 vehicles per day
City Council Regular Meeting Minutes Page 2 of 12
April 16, 2024
and over 35 crashes in 5 years on Stafford Road, the changes would improve safety, congestion,
and reduce crashes while minimizing impacts to properties and enhancing natural habitats. The
project would take place over four phases between February 2025 and 2026 with intermittent road
closures to accommodate 25,000 cubic yards of excavation, retaining walls, culvert work, and
complex utility relocations in the constrained corridor. Community outreach included a project
website, updates to Stafford Hamlet residents, social media updates, email lists, notices to
residents, open houses, and coordination with the key public partners of Metro, West Linn, and
Lake Oswego.
Mayor Buck stated the project would improve the safety of the two intersections, but the reason
the County was presenting to Council tonight was its need to acquire some right of way. Mr.
Hangartner replied that usually right-of-way negotiations were a private matter. Mayor Buck said
it was public property and the Lake Oswego community was interested.
Mr. Hangartner said the County passed a resolution of necessity for the 9,000 square feet
needed for the project. Of those 9,000 square feet, half was a permanent easement while the
other half was a slope easement. During discussions, City Staff suggested the County purchase
the needed right-of-way in fee for the area it would disturb, which was up to the center line of the
roadway. Typically, the County purchased permanent easements for right-of-way purposes. If the
County just purchased the 9,000 square feet in fee, it would leave a remnant, so it would have to
purchase all the way to the center line. A total of 16,000 square feet had been in discussion.
Mayor Buck confirmed there was a portion that was the current paved roadway, a portion that
was to the center line, and the portion that was currently park property. The map included in the
County's presentation did not identify Meadow Park land and a different boundary was shown.
Mr. Hangartner replied the map was from the County's GIS system. He believed the City owned
two adjacent tax lots in the area: the larger parcel of about 20.5 acres was shaded in green and
a smaller portion adjacent to the roadway was 4.8 acres.
Mayor Buck did not understand why the map did not correctly identify the park property. Mr.
Hangartner said that perhaps there needed to be a change in the County's GIS system.
Mayor Buck noted the April 2021 report prepared by Kittleson for the County gave an analysis of
site conditions and adjacent land use and recognized Metro owned the portion of the land to the
southeast while private property owners owned the rest. It did not seem to know Lake Oswego
owned abutting land. Mr. Hangartner replied that part of the issue was it was out of the City of
Lake Oswego's boundary. The County was aware the City of Lake Oswego owned the land.
Mayor Buck asked the County was aware of the charter provisions Lake Oswego residents put
in place to protect the park. Mr. Hangartner replied the County was aware and he was a City of
Lake Oswego resident.
Mayor Buck asked what outreach work had the County done with Lake Oswego residents on the
acquisition. Mr. Hangartner replied the County had done extensive outreach to the Stafford
Hamlet. Mayor Buck noted Stafford Hamlet residents were not Lake Oswego residents. Mr.
Hangartner said the County's right-of-way group had been in coordination with Lake Oswego
Staff for several years. The County had been aware it was a Lake Oswego property for quite
some time and had done outreach to Stafford Hamlet residents who were the residents living
directly adjacent to the property. Joel Howie, Clackamas County Capital Construction, added
the County had done outreach to City Staff. Staff had not mentioned the County needed to
conduct any public meetings specific to Lake Oswego. The County had conducted public outreach
City Council Regular Meeting Minutes Page 3 of 12
April 16, 2024
with multiple open houses and mailers were sent to those in Lake Oswego who were adjacent
property owners.
Mr. Howie stated the County had acquired all but three of the properties surrounding the
roundabout and was at 100 percent design.
Mayor Buck stated he was baffled that the City of Lake Oswego's elected body that had the say
over whether or not the property was sold was just now learning about the acquisition request.
Mr. Howie replied the County had passed on all its plans to City Staff. Mayor Buck said it was
his understanding that the only reason the City Council knew about the issue was because Lake
Oswego Staff informed the County of the charter provisions in place to protect the property and
asked the County to meet with residents, which it refused to do. Mr. Howie said the County had
not refused to meet with residents and could do so.
Public Comment
• Susan Stevens Hummel Provided a history of the conveyance of Steven's family lands
to the City, which happened in three separate transactions beginning in 2003. The
property under discussion tonight, Parcel 3, included approximately five acres north of
Charles Road. The transfer of Parcel 3 to the City from the Stevens family was predicated
on a simultaneously recorded conservation easement that the City granted to Metro over
the same land. Both entities agreed with the Stevens family that Parcel 3 was to be used
for conservation purposes according to guidelines and restrictions described in the sale
agreement and in the easement.
Under the terms of the easement, which was signed by both entities in February 2019 and
recorded in Clackamas County, the City must notify Metro of plans for construction on the
property. Metro had the right to prevent activities inconsistent with the purposes in terms
of the easement over Parcel 3. Metro must notify the Stevens family of any proposed
assignment of its easement obligations, and the Stevens family retained a right to object
to any proposed assignments of the easement by Metro. Those terms remain in effect
today.
The design for traffic changes at Childs and Stafford Roads seemed to include land within
Parcel 3, which meant the land within the conservation easement that the City granted to
Metro for all the land conveyed by Stevens in 2019. Among prohibited uses under the
easement are partition, subdivision or de facto division of the land, excavating, filling or
removing on or below the surface of the land or other grading of the topography, paving
the land or otherwise covering it with concrete, asphalt, gravel or any other paving
material.
The County should give a similar presentation to Metro about the proposed changes to
the land at the corner of Childs and Stafford Roads.
• Randall Yamada, Stafford-Tualatin Valley Community Planning Organization (CPO)
Chair, referenced written comments his organization and asked that there be a public
process with answers to questions regarding the acquisition process and financing of the
project. Clackamas County was embarking on other project approvals in the area that
would have an extreme negative impact on Lake Oswego community as well as the
Stafford and Tualatin Valley communities.
City Council Regular Meeting Minutes Page 4 of 12
April 16, 2024
Mayor Buck noted written public comment had been included as part of the record for the
meeting. The City had a dilemma with the piece of park land specifically protected by the City's
Charter. It sounded as though the County plan was moving forward with some sort of
condemnation, and it was wholly unacceptable the City and its residents, as well as other
stakeholders, had not been engaged on the issue.
Dan Johnson, Director, Department of Transportation and Development, stated public
outreach could always be better. A lot of the effort the County did within this particular project was
to focus on immediate, adjoining neighborhood properties to make sure those owners were
informed, but the County could have conducted bigger and better outreach. He responded to
other comments and questions as noted:
• The County did have to go in front of metro regarding the easement as part of the process.
• The County did not refuse to meet with residents. City Manager Martha Bennett and Mr.
Johnson had discussed the best forum for a meeting and felt giving a presentation to Council
would allow the County to hear the concerns of the community and provide an update at the
same time.
• The County was doing everything it could to keep the impacts as minimal as possible, which
was part of the reason the proposal included a roundabout instead of a signal. The signal had
more impact because of the way the roads had to come into the intersection. The County also
believed roundabouts were safer. Clackamas County Traffic Safety Engineer, Joe Marek,was
nationally renowned for his work so the County was highly educated about the benefit of the
roundabout design versus the design of a signal. There may be a few more incidents at a
roundabout, but they were lower speed incidents, not high-speed incidents like those seen as
a signalized intersection.
• The County purchased permanent right-of-way within an easement, not fee, which was
different from cities. A portion of the property was currently covered by a roadway and there
was a public easement over it.
• The western leg of the intersection was difficult because there were properties to the north
and south side that had a desire to retain and maintain habitat conservation in those areas,
which the County understood. The property to the north was more than 1 million square feet
at 25-plus acres, and the County had tried to make the impact as minimal as possible, hence
talking about the 4,500 square feet for the right-of-way and the 4,500 square feet for the slope
easement. There were many benefits included with the project, such as fish habitats, culvert
replacement, and mitigation.
• The County did not secure property ahead of time for certain projects because it had to affirm
within its public necessity that it had mitigated impacts to the greatest extent feasible, and with
that mitigated the right-of-way needs for the project. The County could not negotiate upfront
for acquisition because that would mean buying in excess of what the public needed for the
public funds.
• The County appreciated the comments noting the parcel was public property. It did not usually
do public right-way negotiations in a public forum, but it did need and was requiring right-of-
way in that particular piece of property. There was no intent to press the citizens of Lake
Oswego or press the City Council into a difficult decision. There was a policy conflict, which
was unfortunate, but there was mutual benefit for both the policies the City had to work
through, and the County stood willing and able to be a partner in that discussion with the City.
This evening was an opportunity to update the City Council and it was not the end of the
conversation, but the beginning.
Mayor Buck replied it had to be the beginning of conversations because there had been no public
engagement with Lake Oswego residents to date and understandably, residents were caught off
City Council Regular Meeting Minutes Page 5 of 12
April 16, 2024
guard. There seemed to be a lack of awareness at the County that the property was owned by
the City. Acquisition of public land was different from acquisition of private lands because public
lands came with deed restrictions, covenants, and in this case, charter protection. The charter did
not allow the City to dispose of park property at will or for important transportation projects. The
reason the residents passed the charter protection is because they did not want those decisions
left to any kind of discernment. The properties were nature preserves to be left as they were,
period. There may be a way forward, but it would start with engagement with the voters who led
the effort to protect the parks and take away the ability of the government to come in and do what
they want with it, which was what the County wanted to do. The County would have to engage
with residents to explain how the project was workable within the values of the community that
could add benefit to the natural areas as well as provide a safe connection. Mr. Johnson said
the County was happy to meet with any group to answer questions and take a deeper look at the
project.
Mayor Buck stated Clackamas County and the stakeholders would have to return to City Council
with a solution. The Council would defend the charter and what its voters stood behind. The
County needed to talk to residents and convince them of the benefits of the project and how to
move forward. If the County thought condemnation was the way forward, it should be prepared.
Councilors agreed the lack of engagement had led to confusion among Lake Oswego residents
and expressed disappointment in Lake Oswego residents who had accused the Council of going
behind voters' backs to negotiate something that would hurt residents. The Charter was voted in
by residents and the City Council would defend the charter.
Councilor Afghan asked the County to provide further clarification on property lines, easements,
and actual impacted square footage and inquired whether the roundabout was truly a single-lane
roundabout since the renderings in the presentation showed lanes going directly from Stafford
Road into Childs Road and vice versa. Mr. Hangartner said the roundabout was considered a
single-lane roundabout but there were two slip lanes, also called dedicated turns: one going
southbound west towards Child and a second then taking a right turn from Childs onto Stafford in
the southbound direction. The design was based on traffic analysis of the turning movement
volumes. The slip lanes were necessary for the intersection to function correctly and if they were
not constructed, there would be significant traffic backup during peak travel periods. The project
aimed to improve the safety of the intersection as well as its capacity and functionality. Based
only on technical criteria, the intersection was currently at an F level of service (LOS), and the
County wished to get to an A or B. The only way to do that was to construct the extra turn lanes.
If LOS A or B was not reached, the wait time and queuing lengths would go up dramatically.
Councilor Wendland asked what Council's role in the land acquisition would be. Attorney
Boone said Staff was not prepared to diagram the Council's role. As mentioned, there were some
conflicting provisions among the charter and deed restrictions and the County had approached
the City relative to condemnation and whether it could proceed on that basis. Under the charter,
it would make a difference how the County acquired the rights, but Staff needed to work through
those things and the issue would be discussed during an Executive Session. City Manager
Bennett commented that the City's primary role was as a property owner. These were two county
roads outside the City limits. Any purchase or sale of property owned by the City had to be
approved by the City Council.
Mayor Buck commented that as government agencies, the City and County owed a higher level
of duty than just legal duty to the people the government represented. Engagement was the
City Council Regular Meeting Minutes Page 6 of 12
April 16, 2024
remedy, and the engagement process should begin to move the issue forward. Mr. Johnson
said the County would prepare and exhibit that clarified the property and easement and then
follow up with the City Manager on the next steps.
Council recessed from 5:06 p.m. to 5:16 p.m.
7. CONSENT AGENDA
7.1 Approval of Municipal Grant Awards.
Motion: Move to approve the award of grants listed and authorize disbursement of funds
in fiscal year 2025.
7.2 Approval of Meeting Minutes.
March 5, 2024, Draft Regular Meeting Minutes
Motion: Move to approve the meeting minutes as written.
END CONSENT
Councilor Wendland moved to adopt the Consent Agenda. Councilor Verdick seconded
the motion.
A voice vote was held, and the motion passed,with Mayor Buck and Councilors Wendland,
Verdick, Mboup, Rapf, Corrigan, and Afghan voting `aye', (7-0).
8. ITEMS REMOVED FROM CONSENT AGENDA
No items were removed from the Consent Agenda.
9. COUNCIL BUSINESS
9.1 Resolution 24-12, A Resolution of the Lake Oswego City Council Granting
Recognition as a Neighborhood Association to the Mary's Landing Neighborhood
Association
Michael McNamee, Associate Planner, presented the Council Report via PowerPoint, reviewing
the request for the new Mary's Landing Neighborhood Association (NA) in the southeast corner
of the City, and providing background information on the location, which was one of the largest
areas in the City not already included in a neighborhood association. Mary's Landing was
comprised of 720 households, 1,230 residents, and much of area taken up by former Marylhurst
University Campus. The area included the Mary's Woods retirement complex and two planned
residential developments on the west side of Highway 43, Marylhurst and Marylhurst Place. He
reviewed the history of the request, the benefits of an NA, and public engagement efforts. The
name of the association was chosen through a contest and honored the historical significance of
the arrival by boat of the Sisters of the Holy Names who went on to found Marylhurst University
in 1900.
City Council Regular Meeting Minutes Page 7 of 12
April 16, 2024
Carole White, Secretary, Mary's Landing NA, continued the presentation, summarizing the
history of the neighborhood and changes over time. The Sisters of the Holy Name still owned all
the land on the east side of Highway 43, while the west side was mostly residential area, two
existing homeowners' associations, parks, commercial areas, and schools. Mary's Landing was
a vibrant neighborhood where many people lived, worked, and studied.
Mr. McNamee resumed the presentation, summarizing the applicable approval criteria. Staff
found the proposed boundaries met the criteria, and there was an appropriate degree of
commonality between the different land uses. The Association's proposed bylaws were reviewed
by the City Attorney's Office and found to meet the requirements. In addition to meeting the criteria
discussed, Staff found the Association had completed the City's process for a neighborhood
association to be recognized.
Mayor Buck thanked the members of the Association for their work and commented that the
neighborhood was diverse and a great blend of different types of residents. Ms. White noted the
Sisters of the Holy Name were wonderful neighbors.
Mayor Buck said the City looked forward to engaging with the association, though it may be a
challenge to recruit members to the NA given the two HOAs and the structured living at Mary's
Wood. Ms. White replied the Association had a member from the Sisters as well as a
management representative from Mary's Wood on its board. The three members of the
Association present this evening were residents of Mary's Wood. There were two vacant positions
on the board, and the Association was working with the HOAs to get them involved. The HOAs
were stakeholders in the Association and received the newsletter.
Councilor Wendland moved to adopt Resolution 24-12. Councilor Mboup seconded the
motion.
A voice vote was held, and the motion passed,with Mayor Buck and Councilors Wendland,
Verdick, Mboup, Rapf, Corrigan, and Afghan voting `aye', (7-0).
9.2 Hillsdale to Lake Oswego Regional Trail Overview.
Don Baack, Vice President, SWTrails PDX Board of Directors, presented the Council Report
via PowerPoint, providing background of SWTrails and the network of 46 miles of linear trails that
stretched from Portland to Lake Oswego. In 2021, the organization received funding to rebuild
trails and provide signage for the 6.3-mile portion from downtown Hillsdale to Highway 43 and B
Street in Lake Oswego. The funds were approved, and the organization was working with the
Department of Administrative Services to move things forward.
Brian Brady, GIS/Website Manager, SWTrails PDX Board of Directors, continued the
presentation, noting the funding would pay for wayfinding and interpretive signs, as well as a few
segments of new trail. He provided an overview of the trail route and noted that 19 percent of the
total trail length was within Lake Oswego jurisdiction. The organization planned to install three
interpretive signs along the route, including one at TriMet to make sure people were aware of the
trail's existence and how it connected to other trails nearby. A total of 14 wayfinding signs were
planned for Lake Oswego. The City's Traffic Engineer, Will Farrell, had walked the route and
vetted the proposed location of the signs. The signs would include the SWTrails logo and route
number. The interpretive signs, which were three feet by four feet, would provide a basic
City Council Regular Meeting Minutes Page 8 of 12
April 16, 2024
description of how to get from one sign to the next, an overview of the entire trail, and a closeup
of where the pedestrian was currently. Across the bottom, the signs would feature pictures and
highlights of the local community along with reasons to take the trail. The organization was
developing an interactive tour which would direct users to an online version with more information.
Mr. Baack noted the interactive tour, using a QR code, would provide users local land
development history, discussion of various railroads, and the evolution of the highway and street
system in Portland from the wagon road to present day. Two of the signs in the park would be
focused on geology. The aim was to put information in one, easy-to-access place to provide
people with a better understanding of the area.
Mr. Baack asked the City Council to approve the Lake Oswego portion of the Hillsdale/Lake
Oswego trail route, as well as the location of the 14 wayfinding and three interpretive signs along
the route. The organization also needed help to put together information about Lake Oswego's
industrial and urban history for the interpretive signs.
Clarifying questions were addressed as follows:
• The organization did anticipate next phase of the trail after it terminated in downtown Lake
Oswego. In addition, Oregon State Parks would be building a more formal trail through the
existing right-of-way of Tryon Creek State Park north of Arnold Street within the next two to
three years. A portion of the trail was west of Terwilliger Boulevard, north of Arnold. When
completed, the trail would be two-thirds to three-quarters forested and run through steep
terrain.
• There was no time constraint on the sign installation, the Council needed to confirm the
locations. The City was happy to cover the costs, which were minimal, as part of its
contribution. Staff wanted to ensure before installing the signs that the Council was in support
of the last connection for the SWTrail program.
Councilors gave their approval for the signs. Mr. Baack offered to walk the trail with Councilors,
noting there were some bus connections along the six-mile route if Councilors did not wish to walk
the entire way.
9.3 Metro Local Share Project Prioritization Results.
Kyra Haggart, Parks Department Project Manager, presented the Council Report, providing
background on the Metro Local Share Program, which allocated cities a share of the 2019 Metro
Parks and Nature bond. Lake Oswego received just over$2 million, with five project types eligible
for funding. In cooperation with Metro, Staff developed a public engagement plan to develop a
prioritized list for projects. The presentation summarized the top three projects prioritized by the
community: George Rogers Park River Access Trail, Luscher Access and Parking, and West
Waluga Neighborhood Connector Trails. The Parks Board recommended the Council approve the
project list with the suggestion that Sunnyslope property acquisition be moved up the prioritization
list and swap places with Hallinan Woods Natural Area expansion because Sunnyslope was a
unique property the City had not invested in to date. Staff recommended the Council approve the
list and asked the Council to provide direction on funding options. Option 1 would fully fund the
top project, George Rogers Park River Access Trail, and distribute the remaining $1.4 million
between the other five projects, allocated on the basis of priority. Option 2 would focus the majority
of funding on the top three projects, fully funding the George Rogers Park River Access Trail and
West Waluga Neighborhood Connector, then dedicate $1 million towards Luscher access and
City Council Regular Meeting Minutes Page 9 of 12
April 16, 2024
parking, though that project was contingent on land use approval from the County. Remaining
funds would then be allocated by order of priority to remaining projects. Staff believed both options
honored the Parks Board recommendation to use funding as leverage so all projects could gain
access to other grants and funding options.
Clarifying questions were addressed as follows:
• Funds allocated to George Rogers Park would only fully fund the portion of the trail in George
Rogers Park. The City Engineer estimated an additional $230,000 was needed to complete
the trail portion on other properties, but those portions were not eligible for Metro funding. If
the Council chose to fully fund the George Rogers Park, Staff would seek to identify the
$230,000 of the remaining funds at the same time because it would save money to build both
portions at the same time.
• Per Metro, the City did not have to specifically allocate all the funds immediately. The City's
first submittal would likely be for its top project and the City would later amend the IGA to add
additional projects as funding was available. If the Council was confident in the top three
projects, those projects could be submitted at the same time, and the IGA could be amended
later to add the other projects as additional funding was identified.
• Sunnyslope was outside of the city, as was Luscher. The City owned the portion of land
shaded in light green in the presentation, and the project would acquire the parcel outlined in
orange that was currently on the market. The property was a natural fit for the park because
it would create a space for people to access the property. Currently, the property was only
accessible from an undeveloped County gravel roadway and there was no parking. The Board
suggested switching Sunnyslope's prioritization with Hallinan because the purchase was
timely, and the Board was concerned the property was on the open market and once gone, it
was gone, whereas Hallinan was still there and the City could invest money later.
Councilors indicated a preference for Option 2 which would provide immediate funds for two
projects and set aside money for Luscher, which had been waiting for funds. As the City continued
to work on land use approval, the funds would be ready to go.
Councilor Wendland moved to approve the project list as option 2 as prioritized by the
Parks, Recreation, and Natural Resources Advisory Board. Councilor Corrigan seconded
the motion.
A voice vote was held, and the motion passed,with Mayor Buck and Councilors Wendland,
Verdick, Mboup, Rapf, Corrigan, and Afghan voting `aye', (7-0).
Council recessed from 6:13 p.m. to 6:20 p.m.
9.4 Lake Oswego Parks & Recreation Branding.
Jan Wirtz, Deputy Director, Parks and Recreation, introduced the Swell Co-Lab consultant
team, and summarized the project's background, RFP process, and Swell Co-Lab's work.
Traci Jones, Chief Experience Officer, Swell Co-Lab, presented the Council Report via
PowerPoint, highlighting the project's goal to create a recognizable brand identify for the Lake
Oswego Parks and Recreation Department that embraced the branding of the City. The
presentation reviewed the process of developing the logo and noted that many brands were
already being used in the City, but the brands were used inconsistently and there was no cohesion
City Council Regular Meeting Minutes Page 10 of 12
April 16, 2024
between brands. Jana Kopp, Chief Strategy Officer, Swell Co-Lab, noted the inconsistent
brand use created confusion. Community members did not understand what the Parks and
Recreation Department was responsible for, so the Department was not getting awareness it
deserved for its hard work.
Ms. Jones continued the presentation, summarizing project phases, public engagement, and the
process of choosing a final logo. The final logo was a refinement of previous iterations and was
simple but versatile and adaptable to different kinds of efforts. The City would receive a full color
set for the logo as well as two black and white versions. A secondary color palette would allow
creativity in different programs and events. The logo did not have a static timeline, but a living,
active system set. "Go, LO" was the generic high-level tagline, which could then be adjusted and
used for activities to read, "Go Hike," or, "Go Learn," or"Go Explore."The logo also worked nicely
with the City logo. Swell Co-Lab was working on a style program, building out a brand ambassador
program, creating internal communications plan, and creating an implementation strategy and
launch strategy.
Robin Krakauer, Parks Communications and Sponsorship Coordinator, thanked the project
team, Council members, and Staff involved in the process. The individual contributions marked
by countless hours of dedication, expertise, and insightful input were instrumental in the success
of the brand. The presentation tonight was a culmination that genuinely exemplified the power of
collaboration within the City, and the logo took into consideration the City of Lake Oswego's brand,
vision, and mission.
Councilor Wendland noted the Parks and Recreation Department did a broad spectrum of
things, and it was hard to encapsulate the Department into one idea. The logo was simple, but
played well with other logos used, and it would help the City to start to build a brand.
Councilors discussed the final logo, and some expressed the final option seemed like the safe,
most conservative option that did not reflect the vitality of Lake Oswego. Other Councilors liked
the logo, noting it was difficult to find a logo that worked well with other branding, and it would be
difficult to make everyone involved happy. Councilor Corrigan appreciated the logo came with a
style system that could draw in other activities.
Clarifying questions and Councilor's comments were addressed as follows:
• The logo would be used in combination with the City logo on letterheads, Department shirts,
social media posts, activity guides, and/or banners. The logo may be used on the new golf
carts and other equipment specific to Parks and Recreation. The new branding would not be
on the signage for parks, which was set. Every time the logo was used, it would be used in
conjunction with the City logo. For example, a small version would appear on letterhead in a
different location than the City logo. On a vehicle, the signage on the door would stay the
same, but the new logo could be applied to the backside of a pickup truck. The logo would
always incorporate the City's mission and brand.
• When the team began to get more specific, as shown in other logo options, certain audiences
the Department served were excluded. The final logo was the most inclusive approach, given
that the Department served people of all ages and offered things such as water sports, French
classes, and sock hops. The logo represented everything the Parks Department did without
excluding any offerings. The logo was also designed to work well with the CAPRA
(Commission for Accreditation of Parks and Recreation Agencies) Accreditation branding.
City Council Regular Meeting Minutes Page 11 of 12
April 16, 2024
• Once the logo was narrowed down to nine choices, the decision was given to a small, internal
stakeholder team within the Department.
• The Parks and Recreation Department had energy and vitality and offered a variety of
programs. The final logo attempted to find a universal representation and bring color to the
life the Department offered through services and programs. The system set did feel bolder.
"Go Explore" could be written in brighter colors on a street banner. Swell Co-Labs felt the
system set was a living, breathing version of something that would complement the safer logo
option.
• The final logo did not compete with the beautiful things the Parks and Recreation Department
offered, and the Department did not need a logo to showcase how active the Department was.
Mayor Buck commented that the energy of the Parks and Recreation Department was derived
from the interactions between the people who participate in its activities. The logo did not need to
be exciting; the excitement was provided through the Departments work.
10. INFORMATION FROM COUNCIL
Mayor Buck reminded Councilors the Sustainability Fair was on Saturday, and the Asian Student
Union was hosting a cultural event, also on Saturday, at the High School.
11. REPORTS OF OFFICERS
City Manager Bennett said she was scheduled to speak about the West Side Community Center
Council Goal the following evening at a joint Parks Board and Library Board Meeting. Mayor Buck,
along with Councilors Wendland and Corrigan, would also attend the meeting. Other Councilors
were asked not to attend in order to avoid a quorum.
The City's Police Department and DEI Program were partnering with Word is Bond and showing
the Word is Bond movie at the Lake Theater in cooperation with the Black Student Unions at the
two Lake Oswego high schools. City Manager Martha Bennett would send Councilors an email
with tickets. The 55-minute move would be followed by a student-led discussion, which would be
an opportunity for Councilors to educate themselves and connect with students.
12. ADJOURNMENT
Mayor Buck adjourned the City Council meeting at 6:59 p.m.
Respectfully submitted,
Kari Linder, City Recorder
Approved by the City Council on {insert approval date}.
Joseph M. Buck, Mayor
City Council Regular Meeting Minutes Page 12 of 12
April 16, 2024
ATTACHMENT 2
CITY COUNCIL SPECIAL MEETING
MINUTES
May 20, 2024
1. CALL TO ORDER
Mayor Buck called the special City Council meeting to order at 12:37 p.m. on Monday, May
20, 2024. The meeting was held in-person in the Council Chamber at City Hall 380 A
Avenue.
2. ROLL CALL
Present: Mayor Buck, Councilors Verdick, Mboup, Rapf, Afghan, and Wendland.
Corrigan was excused.
Staff Present: Martha Bennett, City Manager; Ellen Osoinach, City Attorney; Kari Linder,
City Recorder; Megan Phelan, Assistant City Manager I HR Director;
George Burke; Police Chief; Wes Pay, IT Director; Darci Roberts,
Municipal Court Manager
3. EXECUTIVE SESSION: The Lake Oswego City Council will meet under authority of
ORS 192.660 (2)(a) Consider employment of an officer, employee, staff member or
agent; and (f) Consider records that are exempt by law from public inspection.
Council met in Executive Session from 12:39 p.m. to 5:15 p.m.
4. ADJOURNMENT
Mayor Buck adjourned the special City Council meeting at 5:15 p.m.
Respectfully submitted,
Kari Linder, City Recorder
Approved by the City Council on {insert approval date}.
Joseph M. Buck, Mayor
City Council Special Meeting Minutes Page 1 of 1
May 20, 2024