Agenda Item - 2024-06-18 - Number 07.1 - WO 320.4, Contract Award for the Construction of the Lanewood | Douglas Circle Pathway 7.1
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Subject: Award a Public Improvement Contract for the construction of WO 320.4
Lanewood/Douglas Circle Pathway Project.
Meeting Date: June 18, 2024 Staff Member: Will Farley, PE,
Assistant City Engineer
Report Date: June 7, 2024
Heike Shipton, PE,
Senior Associate Engineer
Department: Public Works - Engineering
Action Required Advisory Board/Commission Recommendation
❑X Motion ❑ Approval
❑ Public Hearing ❑ Denial
❑ Ordinance ❑ None Forwarded
❑ Resolution ❑X Not Applicable
❑ Information Only Comments:
❑ Council Direction
❑X Consent Agenda
Staff Recommendation: Award a Public Improvement Contract.
Recommended Language for Motion: Move to authorize the City Manager to sign a Public
Improvement Contract with Interlaken, Inc. in the amount of$700,990 for the construction
of WO 320.4 Lanewood/Douglas Circle Pathway Project.
Project/ Issue Relates To: Adopted Capital Improvement Plan (CIP) project and Council Goals
for prioritizing pathway projects.
Issue before Council (Highlight Policy Question):
❑X Council Goals/Priorities ❑X Adopted Master Plan(s) ❑Not Applicable
BACKGROUND
The 2022 Pathway project (Work Order 320) is identified as an important component in the
City's Transportation System Plan (TSP) and is funded under the current Capital Improvement
Plan (CIP). The four locations included in the Project were recommended by the Transportation
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Advisory Board (TAB). These locations are Douglas Way, Boca Ratan Drive, Lanewood
Street/Douglas Circle, and Hallinan Street. This project plans to deliver these four pathways to
provide safer routes to school and increase overall pedestrian accessibility.
On December 21, 2021, the City Council awarded a public services contract to Century West
Engineering for Engineering Services for the 2022 Pathways project in the amount of$495,539.
Extensive public outreach and interaction occurred throughout the design phase. A formal
presentation of the issues was presented to City Council on October 18, 2022, where staff were
directed to proceed with final design and prepare plans for bidding and construction.
On June 6, 2023, City Council awarded a $451,952.20 contract to Turney Excavating, Inc. for the
Douglas Way portion of this program (WO 320.1).
On June 20, 2023, City Council awarded a $823,823.00 contract to Brown Contracting, Inc for
the Hallinan Pathway portion (WO 320.2).
On August 1, 2023, City Council awarded a $892,450.00 contract to Turney Excavating, Inc for
the Boca Ratan Pathway portion (WO 320.3).
To avoid confusion amongst the various projects under WO 320, the suffix ".4" has been added
to the Work Order number (WO 320.4 Lanewood/Douglas Circle Pathway). Douglas Pathway is
WO 320.1, Hallinan Pathway WO 320.2, Boca Ratan Pathway is WO 320.3, and the
Lanewood/Douglas Circle Pathway is WO 320.4.
DISCUSSION
Project design was completed in early May 2024 and the construction project was advertised
for bid opening on May 13, 2024.The engineers' estimate of probable construction costs was
$1,050,000. Sealed bids were opened on June 06, 2024 and the following bids were received:
Rank Contractor Bid Cost Points GFE Points Total Points
1 Interlaken, Inc $700,990 90 10 100
2 Benchmark Contracting, Inc $723,250 87 8 95
3 Turney Excavating, Inc $759,655 83 2 85
4 Kodiak Pacific Construction $977,239 65 10 75
5 Brown Contracting, Inc. $989,648 64 7 71
6 I Lee Contractors, LLC $990,050 64 0 64
This procurement included the City's Good Faith Effort (GFE) Requirements, e.g., COBID
solicitation.
Respect. Excellence. Trust. Service.
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY
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Work is expected to begin in July, with an anticipated completion date at the beginning of
October.
FISCAL IMPACT
The project is currently funded from the Street Fund in the adopted 2023/24 to 2028/29 Capital
Improvement Plan (CIP).
RECOMMENDATION
Authorize the City Manager to sign a Public Improvement Contract with Interlaken, Inc. in the
amount of$700,990 for the construction of WO 320.4 Lanewood/Douglas Circle Pathway
Project.
Respect. Excellence. Trust. Service.
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY