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Agenda Item - 2024-06-18 - Number 07.5 - Resolution 24-31, Amendment 2 to the Subrecipient Agreement with Clackamas County 7.5 o�� s� COUNCIL REPORT o OREGO\-\ Subject: Resolution 24-31, Approving Amendment No. 2 to Subrecipient Agreement 24-006 for fiscal years 2024-2027 with Clackamas County Social Services Division. Meeting Date: June 18, 2024 Staff Member: Maria Bigelow, Manager Report Date: June 7, 2024 Department: Parks & Recreation —Adult Community Center Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑X Resolution ❑X Not Applicable ❑ Information Only Comments: ❑ Council Direction ❑X Consent Agenda Staff Recommendation: Adopt Resolution 24-31, authorizing the Mayor to sign the Amendment No. 2 to Subrecipient Agreement 24-006 with Clackamas County Social Services Division. Recommended Language for Motion: Move to adopt Resolution 24-31. Project/ Issue Relates To: Funding Lake Oswego Adult Community Center social services. Issue before Council (Highlight Policy Question): ❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑X Not Applicable BACKGROUND The City entered into Subrecipient Agreement 24-006 for fiscal years 2024-2027 with Clackamas County Social Services Division on September 5, 2023. This Agreement was amended by Resolution 24-21 to adjust the funding for the current fiscal year. Amendment 2 provides funds available for FY 2024-25. Respect. Excellence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 2 DISCUSSION The purpose of Amendment No. 2 is to finalize funds available to the Adult Community Center (ACC) for FY 2024-25 to assist in the social services provided through the ACC. Services like the Meals on Wheels, respite, transportation and information assistance are all reimbursed to the City, up to the grant amount, by Clackamas County with Federal and State funds. The reimbursements are not dollar-for-dollar spent, but reimbursed at the flat rate specified in the original Agreement until funds have been exhausted. Clackamas County received additional funding for the purpose of providing human services and this Amendment No. 2 reflects that additional funding. FISCAL IMPACT This second amendment increases the original grant by $161,920, for a total amount of $315,290. RECOMMENATION Adopt Resolution 24-31. ATTACHMENTS 1. Resolution 24-31, with Exhibit A-Subrecipient Agreement Amendment 2. Respect. Excellence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 RESOLUTION 24-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 2 TO THE SUBRECIPIENT AGREEMENT 24-006 BETWEEN THE CITY AND CLACKAMAS COUNTY HUMAN SERVICES DEPARTMENT'S SOCIAL SERVICES DIVISION FOR FISCAL YEARS 2024-2027. WHEREAS,there is a need to provide social services to the citizens in Lake Oswego; and WHEREAS, Clackamas County has the funding available to provide social services to citizens in Lake Oswego through the Older Americans Act; and WHEREAS,the City and Clackamas County have previously entered into Agreement 24-006 to provide social services on September 5, 2023,which was amended by Resolution 24-21 on May 7, 2024; and NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that: Section 1. The Mayor is authorized to execute on behalf of the City of Lake Oswego Amendment No. 2 to the Subrecipient Agreement 24-006 with Clackamas County Health, Housing and Human Services, Social Services Division for fiscal years 2024-2027, in substantially the form attached as Exhibit A. Section 2. Effective Date. This Resolution shall take effect upon passage. Considered and enacted at the regular meeting of the City Council of the City of Lake Oswego on the 18th day of June, 2024. AYES: NOES: ABSTAIN: EXCUSED: Joseph M. Buck, Mayor ATTEST: Kari Linder, City Recorder APPROVED AS TO FORM: Ellen Osoinach, City Attorney RESOLUTION 24-31 Page 1 of 1 EXHIBIT A Subrecipient Amendment (FY24-FY27) Clackamas County, Department of Health, Housing and Human Services Subrecipient Agreement Number: 24-006 Board Order Number: Department/Division: H3S, Social Services Division Amendment No. 2 Subrecipient: City of Lake Oswego, acting by and Amendment Requested By: Brenda Durbin through its Lake Oswego Adult Community Center Changes: ❑ Scope of Service ® Agreement Budget ❑ Agreement Time ( ) Other: Justification for Amendment: Amendment#2 to Subrecipient Agreement 24-006 ("Agreement")with City of Lake Oswego ("SUBRECIPIENT") provides budget adjustments for ongoing delivery of services for fiscal year 2023-24 and results in an increase to the budget by an additional $161,920, for a total Agreement amount of$315,290. This Amendment#2 is effective upon signature and continues through June 30, 2027. Except as amended hereby, all other terms and conditions of the Agreement remain in full force and effect. COUNTY has identified the changes with "bold/italic"font for easy reference. AMEND the following portions of Section 4, Grant Funds: 4. Grant Funds. COUNTY's funding for this Agreement is a combination of Federal, State and Local dollars as specified below by title and Assistance Listing Number("ALN") number as appropriate. The maximum, not to exceed, grant amount COUNTY will pay for one year is $153,370. Payments will be made on a reimbursement basis in accordance with the rates set forth in Exhibit B, and the award is conditional upon compliance with the terms herein and disbursements will be made in accordance with the schedule and requirements contained in Exhibit D: Reimbursement Request. Failure to comply with the terms of this Agreement may result in withholding of payment. 4.1.Grant Funds: COUNTY's funding of$130,870 in grant funds for this Agreement is the Older Americans Act(ALN: 93.043, 93.044, 93.052, 93.053) issued to COUNTY by the State of Oregon, Department of Human Services ("ODHS"), Adults and People with Disabilities ("APD"), Community Services & Solutions Unit("CSSU"). 4.2.Grant Funds: COUNTY's funding of$22,500 for transportation services outlined in this agreement are from Statewide Transportation Funds ("STF")for Elderly and Disabled and Statewide Transportation Improvement Funds ("STIF")for transportation services issued to COUNTY by Oregon Department of Transportation. TO READ: 4. Grant Funds. COUNTY's funding for this Agreement is a combination of Federal, State and Local dollars as specified below by title and Assistance Listing Number("ALN") number as appropriate. The maximum, not to exceed, grant amount COUNTY will pay for is $315,290 Payments will be made on a reimbursement basis in accordance with the rates set forth in Exhibit B, and the award is conditional upon compliance with the terms herein and disbursements will be made in accordance with the schedule and requirements contained in Exhibit D: Reimbursement Request. Failure to comply with the terms of this Agreement may result in withholding of payment. City of Lake Oswego— Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#2 Page 2 of 9 4.1.Grant Funds: COUNTY's funding of$269,790 in grant funds for this Agreement is the Older Americans Act(ALN: 93.043, 93.044, 93.052, 93.053) issued to COUNTY by the State of Oregon, Department of Human Services ("ODHS"), Adults and People with Disabilities ("APD"), Community Services & Solutions Unit("CSSU"). 4.3.Grant Funds: COUNTY's funding of$45,500 for transportation services outlined in this agreement are from Statewide Transportation Funds ("STF")for Elderly and Disabled and Statewide Transportation Improvement Funds ("STIF")for transportation services issuedto COUNTY by Oregon Department of Transportation. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK City of Lake Oswego— Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#2 Page 3 of 9 AMEND EXHIBIT B—SUBRECIPIENT Program Budget, to add the following additional budget for fiscal year 2024- 25: LAKE OSWEGO ADULT COMMUNITY CENTER Fiscal Year 2025,Amendment 2 Estimated Funding Category AL Max.Total Required Program Services No.of Reimh. Funding Type Number Award Match* Income Units Rate Case Management 90 $ 42.00 Reassurance 100 $ 21.00 Client Services OAA IIIB 93.044 $ 10,230 $ 1,137 NA Info&Assistance 200 $ 21.00 Outreach 3 $ 50.00 OAA Meal Site Management 23,200 $ 1.65 OAA C1&C2 93.045 $ 98,170 $ 10,909 Food Service 23,200 $ 2.50 Nutrition Services $ 7,656 HDM Assessment 90 $ 21.00 NSIP 93.053 $ 16,240 NA Food Service 23,200 $ 0.70 Health Evidence Based Health& OAA IIID 93.043 $ 2,100 NA NA 40 $ 52.50 Promotion Wellness Programs Respite OAA IIIE 93.052 $ 12,180 $ 4,061 NA Family Caregiver Support 290 $ 42.00 Program Respite Transp. Rides within the TriMet Service TriMet GF NA $ 23,000 NA $ 230 2,300 $ 10.00 Services Area Total Maximum Award $ 161,920 Federal Award Total: $ 138,920 *Source of OAA Match-Staff time City of Lake Oswego— Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#2 Page 4 of 9 REPLACE EXHIBIT H — 1 with the following: 2 CFR 200.332(a) REQUIRED INFORMATION Federal award identification SUBRECIPIENT Name: City of Lake Oswego—Lake Oswego Adult Community Center SUBRECIPIENT Unique Entity Identifier: YJJFCP3HM9L6 Federal Award Identification Number(FAIN): Unavailable Federal award date: Unavailable Period of Performance (This Agreement): 7/1/2023—6/30/2027 Budget Period (This Agreement): 7/1/2023—6/30/2025 Amount of federal funds obligated for this ALN $19,980 by this action to SUBRECIPIENT: Total amount of all federal funds obligated to SUBRECIPIENT including the current financial $269,790 obligation: Total amount of all federal award to $269,790 SUBRECIPIENT: Federal award project description: Older Americans Act Federal awarding agency: Administration for Community Living Name of pass-through entity: Clackamas County Pass-through entity award identifying number NVWKAVB8JND6 to SUBRECIPIENT: Assistance Listing Number(ALN) &Title: 93.044 Title III, Part B Is Award for Research and Development? No SUBRECIPIENT indirect cost rate on this N/A Agreement: City of Lake Oswego— Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#2 Page 5 of 9 REPLACE EXHIBIT H —2 with the following: 2 CFR 200.332(a) REQUIRED INFORMATION Federal award identification SUBRECIPIENT Name: City of Lake Oswego— Lake Oswego Adult Community Center SUBRECIPIENT Unique Entity Identifier: YJJFCP3HM9L6 Federal Award Identification Number(FAIN): Unavailable Federal award date: Unavailable Period of Performance (This Agreement): 7/1/2023—6/30/2027 Budget Period (This Agreement): 7/1/2023—6/30/2025 Amount of federal funds obligated for this ALN $190,450 by this action to SUBRECIPIENT: Total amount of all federal funds obligated to SUBRECIPIENT including the current financial $269,790 obligation: Total amount of all federal award to $269,790 SUBRECIPIENT: Federal award project description: Older Americans Act Federal awarding agency: Administration for Community Living Name of pass-through entity: Clackamas County Pass-through entity award identifying number NVWKAVB8JND6 to SUBRECIPIENT: Assistance Listing Number(ALN) &Title: 93.045 Title III, Part C Is Award for Research and Development? No SUBRECIPIENT indirect cost rate on this N/A Agreement: City of Lake Oswego— Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#2 Page 6 of 9 REPLACE EXHIBIT H —3 with the following: 2 CFR 200.332(a) REQUIRED INFORMATION Federal award identification SUBRECIPIENT Name: City of Lake Oswego— Lake Oswego Adult Community Center SUBRECIPIENT Unique Entity Identifier: YJJFCP3HM9L6 Federal Award Identification Number(FAIN): Unavailable Federal award date: Unavailable Period of Performance (This Agreement): 7/1/2023—6/30/2027 Budget Period (This Agreement): 7/1/2023—6/30/2025 Amount of federal funds obligated for this ALN $32,480 by this action to SUBRECIPIENT: Total amount of all federal funds obligated to SUBRECIPIENT including the current financial $269,790 obligation: Total amount of all federal award to $269,790 SUBRECIPIENT: Federal award project description: Older Americans Act Federal awarding agency: Administration for Community Living Name of pass-through entity: Clackamas County Pass-through entity award identifying number NVWKAVB8JND6 to SUBRECIPIENT: Assistance Listing Number(ALN) &Title: 93.053 NSIP Is Award for Research and Development? No SUBRECIPIENT indirect cost rate on this N/A Agreement: City of Lake Oswego— Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#2 Page 7 of 9 REPLACE EXHIBIT H —4 with the following: 2 CFR 200.332(a) REQUIRED INFORMATION Federal award identification SUBRECIPIENT Name: City of Lake Oswego— Lake Oswego Adult Community Center SUBRECIPIENT Unique Entity Identifier: YJJFCP3HM9L6 Federal Award Identification Number(FAIN): Unavailable Federal award date: Unavailable Period of Performance (This Agreement): 7/1/2023—6/30/2027 Budget Period (This Agreement): 7/1/2023—6/30/2025 Amount of federal funds obligated for this ALN $3,100 by this action to SUBRECIPIENT: Total amount of all federal funds obligated to SUBRECIPIENT including the current financial $269,790 obligation: Total amount of all federal award to $269,790 SUBRECIPIENT: Federal award project description: Older Americans Act Federal awarding agency: Administration for Community Living Name of pass-through entity: Clackamas County Pass-through entity award identifying number NVWKAVB8JND6 to SUBRECIPIENT: Assistance Listing Number(ALN) &Title: 93.045 Title III, Part D Is Award for Research and Development? No SUBRECIPIENT indirect cost rate on this N/A Agreement: City of Lake Oswego— Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#2 Page 8 of 9 REPLACE EXHIBIT H —5 with the following: 2 CFR 200.332(a) REQUIRED INFORMATION Federal award identification SUBRECIPIENT Name: City of Lake Oswego— Lake Oswego Adult Community Center SUBRECIPIENT Unique Entity Identifier: YJJFCP3HM9L6 Federal Award Identification Number(FAIN): Unavailable Federal award date: Unavailable Period of Performance (This Agreement): 7/1/2023—6/30/2027 Budget Period (This Agreement): 7/1/2023—6/30/2025 Amount of federal funds obligated for this ALN $23,780 by this action to SUBRECIPIENT: Total amount of all federal funds obligated to SUBRECIPIENT including the current financial $269,790 obligation: Total amount of all federal award to $269,790 SUBRECIPIENT: Federal award project description: Older Americans Act Federal awarding agency: Administration for Community Living Name of pass-through entity: Clackamas County Pass-through entity award identifying number NVWKAVB8JND6 to SUBRECIPIENT: Assistance Listing Number(ALN) &Title: 93.052 Title III, Part E Is Award for Research and Development? No SUBRECIPIENT indirect cost rate on this N/A Agreement: City of Lake Oswego— Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#2 Page 9 of 9 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have caused this Amendment#2 to be executed by their duly authorized officers. CLACKAMAS COUNTY City of Lake Oswego — Lake Oswego Adult Community Center By: By: Its: Its: Dated: Dated: Approved to Form: By: County Counsel Dated: