Agenda Packet - 2024-09-11AGENDA
LIBRARY ADVISORY BOARD
Wednesday, September 11, 2024
7:00 – 9:00 p.m.
Library
706 Fourth Street, Lake Oswego, OR 97034
The Library closes at 7pm, please arrive prior to 7pm
Staff Contact: Donna Harlan, 503-697-6583, dharlan@lakeoswego.city
503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY
Virtual Access
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503-635-0282; Relay 711
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Kent Watson, Chair ∙ Patricia Walls, Vice Chair ∙ Patrick Walsh ∙ Mark Pontarelli ∙ Lilisa Hall ∙ Joy Fabos ∙
Seth Pauley
Melissa Kelly, Staff Liaison ∙ Anisha Oruganty, Youth Liaison ∙ Enid Rittman, Youth Liaison ∙ Trudy Corrigan, Council
Liaison ∙ Liberty Planck, Alternate
1. CALL TO ORDER
2. ROLL CALL
3. WELCOME NEW MEMBERS/INTRODUCTIONS
4. APPROVAL OF MINUTES
August 14, 2024
5. CITY COUNCIL UPDATE
Councilor Trudy Corrigan
6. PUBLIC COMMENT
The purpose of Public Comment is to allow community members to present information or raise an
issue regarding items not on the agenda or regarding agenda items that do not include a public hearing.
A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes
in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please
email the comment to the staff contact listed above at least 24 hours before the meeting.
7. INTRODUCTION OF JANE KIM, LEAD LIBRARY ASSISTANT FOR OUTREACH SERVICES
8. DIRECTOR’S REPORT
7.1 Respond to Racism Art Project site collaboration: proposed RFP scoring rubric and
selection process
7.2 Firearms in public buildings: policy update
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503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY
7.3 Freedom to Read month events
7.4 Strategic plan progress updates
7.5 Public Alerts
9. CHAIR’S REMARKS
10. YOUTH LIAISON REMARKS
11. FRIENDS OF THE LIBRARY REPORT
12. ADJOURNMENT
Next Meeting: October 9, 2024
CITY OF LAKE OSWEGO August 14, 2024
Library Advisory Board Library
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503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Present: Patricia Walls, Mark Pontarelli, Patrick Walsh, Lilisa Hall, Liberty Planck, Seth Pauley,
Anisha Oruganty,
Staff Present: Melissa Kelly, Donna Harlan
Absent: Kent Watson, Joy Fabos, Councilor Corrigan, Enid Rittman, Phil Wikelund, FOLOPL Liaison
1. Call to Order
The Library Advisory Board (LAB) meeting was called to order by Vice-Chair Patricia Walls at
the Lake Oswego Public Library (LOPL) on Wednesday, August 11 at 7:02 pm.
2. Welcome and Introductions
Kelly welcomed new LAB member Seth Pauley. Introductions were made around the room.
3. Minutes
Motion to approve was made by Hall, seconded by Pontarelli. The July 10, 2024 minutes were
unanimously approved by LAB.
4. Public Comment - none
5. Director’s Report – Melissa Kelly
FY 23-24 Library Events, Classes and Programs: Statistics and User Testimonials
• Kelly presented FY23-24 Library events, classes and outreach program highlights
including statistics, photos and testimonials to highlight and celebrate the work of the
library and positive impact for all age groups, with the idea that we will move to an
annual report rather than providing monthly statistical data related to programming and
outreach.
• Our current outreach focus is to better serve working families and families where
English is a second language, who are likely underserved by the library. The city has a
contract with Professional Interpreters OR, and we will be providing staff with resources
and training to contact interpreters as well as other best practices to better serve our
patrons where English is not their first language as part of our October 14 staff training
day.
Library Strategic Plan Progress Updates
• Goal to Serve People Beyond the Building
o Jane Kim, Outreach Services Lead, joined the team in May.
o Jane and library staff are currently working with bookmobile vendors to confirm
our functional needs for the bookmobile and to obtain updated quotes.
▪ The city is a member of two cooperative purchasing agreements that will
save time and money on bookmobile procurement . Estimated delivery
date is 24 months after the order is placed.
o Jane will be attending our September LAB meeting to introduce herself and
share details with LAB about current projects she is working on.
o Our home delivery program, as was noted in our FY 23-24 report, has seen a
125% enrollment increase since August 2023.
o LINCC Library Directors are working to have a vendor selected and procurement
process in place for county libraries to purchase hold lockers and/or library
CITY OF LAKE OSWEGO August 14, 2024
Library Advisory Board Library
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503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
vending machines. Expected timeline for the vendor decision is July 2025 and
the implementation date for the public would be 2026 at the earliest.
• Goal to Create Space to Expand Services
o Work is currently on hold regarding the 2024 City Council goal to “Develop a
strategy for an all-ages and all-activities community center on the west side of
town that would include event and meeting spaces, public services, and may
include library services,” pending action by the Lake Oswego School District on
their long-range facility plans.
o City staff are currently processing CIDA’s facility assessment findings and
recommended priority list for the current library facility, taking into consideration
factors that include safety, accessibility, cost and return on investment and
operation impacts.
o Kelly anticipates a minimal number of required items from CIDA’s list will be
addressed in the current facility until there is more information about the future of
the current facility to determine what would be a good return on investment.
o If the future Council and community decision is to invest in and update the
current facility, the library would need to temporarily relocate library services.
There would be an additional cost for temporary relocation as well as other
impacts to the community. The cost estimate in the CIDA report of $10 million to
update the current facility only allocates $38,641 in relocation costs; this figure
does not include the cost to lease a temporary space, the cost ofan additional
storage space for part of the collection, the costs of tenant improvements or the
costs to hire a moving company. Kelly currently estimates the total temporary
relocation costs would be $2,923,641.
• Goal to Increase Awareness of the Library’s Value
o Library staff are actively seeking and sharing user testimonials to increase
community awareness of the library’s value and impact.
o The Library has increased engagement and communication with City Council
through weekly email updates highlighting library issues and success stories.
o Library management is seeking out LAB’s guidance and is working with the
Friends of the Library to increase fundraising support.
• Goal to Support Staff Wellbeing and Growth
o Two staff training/professional development opportunities are scheduled in
October, where the library will be closed for a full day on October 14 and a late
opening on October 23.
o Library management participates in and supports the staff Equity Alliance
committee, whose mission is to cultivate an equitable and inclusive library
culture. Current projects include a monthly staff newsletter exploring a DEI term
or topic and developing a regular schedule of DEI and accessibility related
training opportunities for staff.
o City wide, department heads are working to rollout a new employee engagement
and communication process this year with a goal to better support staff
wellbeing, growth and performance.
CITY OF LAKE OSWEGO August 14, 2024
Library Advisory Board Library
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503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Meeting Room Policy revisions 2024
• Policy was updated to include non-discrimination language and set expectations around
publicity and safety for public events in the meeting room.
• Language was added that users of the room must follow city and library policies with
specific reference that behavior that creates a hostile environment for o thers is
prohibited in the meeting room as well as throughout the library.
• Policy revisions as presented have been approved by the City Attorney, pending any
additional advice or feedback from LAB.
o There was no feedback at this time.
• Additionally, we are working with our Police Chief, who is working with the District
Attorney to review our Code of Conduct policy and protocols specifically with regard to
firearms. We are working to promptly clarify current Oregon law regarding the carrying
of firearms in public buildings. Kelly anticipates providing an update at the September
meeting.
6. Library District Advisory Committee (LDAC) Update – Mark Pontarelli and Melissa Kelly
• The July 29 LDAC meeting vote was 5-3, not supporting the proposed amendment to
the IGA.
o Lake Oswego voted in favor of the amendment.
• Clackamas County Board of Commissioners held 2 policy sessions discussing the
proposed IGA amendment and the future of the Library District. LAB members
requested links to both policy sessions.
• BCC approved a motion to “direct staff to assemble a workgroup to identify all the
problems and challenges of the library groups-members, city councils and whatnot-and
suggest a structure or a format to move forward and [the BCC’s] interpretation of the
IGA is that [cities] can spend the resources as the IGA amendment suggests, but [the
BCC] will postpone the actual approval of the IGA until we fix all of the issues with the
IGA.”
• Pontarelli shared feeling that LDAC voting to not support something that the City
Managers supported causes disharmony.
• Different interpretations of the 3-310 ballot measure language that created the Library
District is causing the issues.
• Pontarelli sees this as a broken process.
7. Vice-Chair Remarks - None
.
8. Youth Liaison Remarks – Anisha Oruganty
Oruganty shared that she was glad for the youth opportunities and programming at the library
and that it provides a place for youth to belong.
9. Adjournment
Vice-Chair Patricia Walls adjourned the meeting at 8:32 pm. The next LAB meeting will be held
September 11, 2024.
CITY OF LAKE OSWEGO August 14, 2024
Library Advisory Board Library
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503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Respectfully submitted,
Donna Harlan
Lake Oswego
Fiscal Year to date
ending June 2025
General Information
Number of new borrowers/patrons added 369 730
Number of registered borrowers 24,531 24,531
Books and other print items
Number of physical units owned 125,834 125,834
Number of physical units added 1,117 2,105
Audio Materials
Number of physical units owned 16,081 16,081
Number of physical units added 22 155
Video Materials
Number of physical units owned 19,258 19,258
Number of physical units added 104 232
Other library materials
Number of physical units owned 1,058 1,058
Number of physical units added 0 2
Total items owned 162,231 162,231
Total items added 1,243 2,494
Magazine Issues
Number of physical units owned 1,890 1,890
Number of physical units added 125 254
Holds Placed 13,977 28,909
Holds Filled 11,885 24,473
Holds Expired 32 60
Holds Expired on shelf 1,564 3,161
Circulation of library materials at all facilities for the fiscal year
Library2Go & Advantage Circulation Combined 12,351 25,525
E-book Reader Circulation with material type of CHILD 5 12
E-book Reader Circulation with material type of YA 1 2
Adult Checkouts 19,074 38,763
Adult Renewals (via WorkFlows and PAC)11,625 23,389
No Longer Used --
Adult Renewals (via Shoutbomb)249 521
August 2024
Lake Oswego
Fiscal Year to date
ending June 2025 August 2024
Adult Renewals (via TeleCirc)78 162
Adult Renewals (TOTAL)11,952 24,072
YA Checkouts 1,161 2,705
YA Renewals (via WorkFlows and PAC)1,088 2,069
No Longer Used --
YA Renewals (via Shoutbomb)33 72
YA Renewals (via TeleCirc)2 4
YA Renewals (TOTAL)1,123 2,145
Child 1st-time circ excluding E-book Reader uses 13,461 28,082
YA 1st-time circ excluding E-book Reader uses 1,160 2,703
Number of Circulation of Electronic Materials 12,357 25,539
Child Checkouts 13,466 28,094
Child Renewals (via WorkFlows and PAC)8,547 17,182
No Longer Used --
Child Renewals (via Shoutbomb)335 701
Child Renewals (via TeleCirc)24 25
Child Renewals (TOTAL)8,906 17,908
Total 1st-time circulation 40,444 84,418
Total renewals 21,981 44,125
Total circ of Adult materials 25,413 52,154
Total circ of YA & Childrens materials 24,656 50,852
Total circ of YA materials 2,283 4,848
Total circ of Childrens materials 22,372 46,002
Total circ 62,425 128,543
Self-Check Circulation
Self-check checkouts 28,641 58,946
% of physical item checkouts at self-checks 85.0%84.8%
Check Ins
items CHECKED IN via book drop or circ desk return 36,492 73,182
items CHECKED IN from "in transit" status 23,541 47,682
TOTAL items checked in 60,033 120,864
Lake Oswego
Fiscal Year to date
ending June 2025 August 2024
Items loaned to other libraries
Items loaned to other libraries within resource-sharing network
(LINCC)15,590 31,695
Interlibrary Loans - Items Loaned to All Other Libraries (OCLC)191 441
Total loans to other libraries 15,781 32,136
Items borrowed from other libraries
Items borrowed from libraries within resource-sharing network
(LINCC)15,655 31,855
Interlibrary Loans - Items Borrowed from All Other Libraries
(OCLC)113 214
Total loans from other libraries 15,768 32,069
NET ILL using a shared catalog of automation system (LINCC)-65 -160
Adult Services
August 2024 Monthly Report
In August, we wrapped up our most successful Adult Summer Library Challenge (SLC) program
thus far! A record-breaking 647 adults signed up for the program and together logged over
29,719 hours of reading. Huge thanks to librarians Alicia and Shannon for organizing this
program and to Carissa for researching, recommending, and implementing a new software
program, which made SLC run so smoothly. It’s wonderful to see so many adults enthusiastic
about participating in the program!
Here is a look back at the rest of our work in August:
• The stairwell gallery featured beautiful photographs by local artist Carolyn Fletcher.
• We celebrated summer, National Dog Month, and learning new things with eye-catching
book displays.
• Although a few of our Rovers were canceled due to high heat, we had three successful
Rover events:
o At Greenridge Estates, where were served 32 grateful patrons
o At the downtown farmer’s market, where interacted with 457 people
o At a Concert in the Park at Westlake, where we interacted with 345 people
• Thanks to the generosity of the Friends of the Library, we hosted the following events in
the library and/or virtually:
o Our First Tuesday Music Concert featuring David Rogers drew 32 in-person
attendees, and 51 joined the livestream.
o A Genealogy Interest Group meeting at the ACC and online.
o A presentation on Everyday Climate Action by Amanda Watson, City of Lake
Oswego’s Sustainability Program Manager.
o A Bookish Affair met virtually to discuss Cat Sebastian’s novel, Unmasked.
o Two Adult Summer Library Challenge events:
▪ An author talk by Dede Montgomery on her book, From First Breath
to Last: A story about love, womanhood, and aging. 21 people
attended in-person, and 37 joined the livestream.
▪ An Adult Summer Library Challenge Celebration where patrons could
enjoy treats and make a fun, sustainable craft with supplies from
SCRAP PDX.
o Our monthly Poetry Group meeting.
o Our monthly Trivia Night session.
o A presentation by Master Gardener Kris LaMar on Don’t Leave Your Garden
this Fall.
o A presentation by librarian April Younglove on Free Job Resources for Career
Success from Your Local Library.
o A fun Pasta Maker Printing session, in which attendees used recycled plastic
and a pasta maker to create prints that look like etchings.
Stats
Reference & Readers’ Advisory Interactions: 1,586
Programs for Adults: 11
Adult Program Attendance: 235*
Programs for All Ages: 3
All Ages Program Attendance – 1,700
*Does not include attendance for recorded events.
HIGHLIGHTS
• As folks prepared to head back to school, we pivoted, as we do in August, to manage the
returns of favorite beach reads, hobby guides, and volleyball kits, and began checking
out the latest OBOB titles, test prep manuals, and seasonal cookbooks. We gave out 369
new library cards in August, equipping students with their most important back-to-
school resource, and welcoming local educators to sign up for an educator card.
• Our department developed a program to sign up all City of Lake Oswego staff a library
card upon new employment (see Quinn featured left above).
• Our Rover team continued to reach out to community members, and attended their first
Concerts in the Park event at Westlake Park, in partnership with our Parks and
Recreation department.
CIRCULATION SERVICES
NOTABLE STATISTICS
Items checked in
Items sorted by AMH
Items renewed
Items borrowed from outside the County
Items loaned outside the County
Items borrowed from LINCC libraries
Items loaned to LINCC libraries
Holds filled
Held items not checked out
Library cards issued to new members
eCards issued
Home Deliveries
Carts shelved
Average daily carts shelved
Cultural Pass reservations
Seed Library Checkouts
Indoor Visitors
Curbside Visitors
Self-checkout
60,033
48,412
21,981
113
191
15,655
15,590
11,855
1,564
369
55
21
933
30
294
163
13,813
10
85%
Youth Services
August 2024 Monthly Report
There were definitely no “lazy days” of August in our Children’s department this month. We hosted two additional Camp
LOPL sessions in Rossman park which included nature crafts and our end of summer party. Storytime in August tends to
include lots of older school-aged siblings which makes for a lively crowd. Lego Club is a great place to be on a hot
Saturday and 200 take-away crafts were gone by the third week of the month. The last week of August brought in
families who had been gone all summer, talking about which teacher they were assigned, and looking forward to
reuniting with friends. “Humming” is just one way to describe the vibe downstairs this past month.
The culmination of the 2024 Summer Library Challenge had kids logging their reading up to the last minute, and we look
forward to congratulating all 2,007 of them in September with verbal recognition, social media posts and proactive
emails to their school librarians. We saw a percentage increase in finishers of 8.5% increase for kids and a 17% increase
for teens.
Equity, Diversity and Inclusion:
This month’s Global Stories Project Readaloud was scheduled to be in French, and at the last minute our community
reader wasn’t able to make it. Coincidentally, a family that came to listen was happy to jump into action and read for us.
Philippe and his wife Sara were delightful and engaging. Two adults who came independently to listen to sat for a long
time afterwards practicing French with each other. Friendships are made at Global Stories Readalouds.
Teen Advisory Board
Librarians are working with other city staff to plan the second annual start of the school year social at Foothills park. It
will include members of TAB (teen advisory board), YAC (youth action council), YAB (youth advisory board) and YLC
(youth leadership council). As usual, and per our expertise, the library team will be providing buttons, and crafts for the
event.
Outreach
Youth Services librarians took part in a Farmer’s Market visit, greeting our regulars and welcoming others to come visit
us at the library, and engaging in enthusiastic discussion of the Summer Library Challenge.
Youth Services librarians joined other staff at the Westlake Park Concert on August 28th. The concert was attended by
close to an estimated 4000 people, and librarians had meaningful conversations with a number of library patrons.
• A Russian speaking gentleman who was very complementary of our large print books in English (which he is
working hard to learn).
• A woman who was thrilled to find a copy of Kristin Hannah’s latest novel (she’s on the hold list with 110 other
people).
• A recently moved in man who was eager to get a temporary card.
• And – numerous children who recognized their librarians and were excited to see us out “in the wild.”
Probably our most important outreach event of the summer was a back to school event at Mercy Greenbrae, the new
housing complex on the Marylhurst campus. At that event, Hilary spoke with numerous families who wanted library
cards, and information about library programs. We are eager to continue to grow this new partnership and are thinking
of innovative ways to serve these families.
StoryWalk
Our August Storywalk, Like You, Like Me, by Jenny Sue Kostecki-Shaw was installed at West Waluga Park
Comments from our virtual guestbook:
• It was great! I want to ride on a hawk too!! (Brennan, age 6)
• Love the surprise of finding this on my walk. Wonderful story and illustrations (Marla, age 66)
• First time I did a story walk! I loved it! (Jacinta, age 7)
Stats
Reader’s Advisory/reference – 683 (includes 1000BBK and New Parent Gift bags)
Program attendance – 23/ 854 (includes storytime, special programs, and LEGO club)
Technical Services Department
August 2024 Monthly Report
Memorial Gifts Honor Loved Ones
For many years, Library patrons have appreciated the opportunity to memorialize a
deceased pet, or honor the life and interests of a family member, through donations to
the Library.
A patron can begin the process by filling out a Memorial Gift form that can be found on
the Library website. When the form and gift are received, a librarian selects a new title
that will enhance the Library collection and reflect the wishes of the donor.
When the new item arrives, Technical Services creates a special memorial bookplate for
it, and the item is added to the collection. Most of the memorial items over the years
have been books, but music CDs and movies have also been selected.
The memorial program is a thoughtful way to honor a life, that also benefits the entire
community.
Volunteer and Special Events
August 2024 Volunteer Stats
Total Volunteers Serving 305
Total Volunteer Hours 1510
• Communicated with Social Media Committee to plan daily posts/weekly focus to
promote library events. Communicated updates as needed.
• Represented LOPL with Strategic Communications Team at City level
• Met with Lake Oswego Reads committee for Lake Oswego Reads 2025
• Coordinated volunteers for Summer Library Challenge
• Worked with management team and outreach committee to recruit and onboard
additional volunteers for the ever-expanding Home Delivery Program
• Represented Library as liaison to Lake Oswego Rotary Club
• Coordinated volunteers for all August Library Events
• Planned Library Volunteer Celebration for September 29, 2024