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Agenda Packet - 2024-10-28AGENDA Sustainability Advisory Board 28 October 2024 6:30 – 8:30 pm Willow A Room, Lake Oswego Maintenance Center, 17601 Pilkington Rd Staff Contact: Amanda Watson, awatson@lakeoswego.city 503-635-0291 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Virtual Access This meeting will be held in person. To participate remotely, please email the staff contact at least 24 hours before the meeting. ADA Accommodation Requests lakeoswego.city/accommodation 503-635-0282; Relay 711 Please allow four business days to process your request. Translation Services Traducción o interpretación 翻译或传译 통역혹은번역 503-534-5738 Jay Hamachek, Co-Chair ∙ Whitney Street, Co-Chair ∙ Kara Orvieto Ashley ∙ Robin Palao Bastardes Buzz Chandler ∙ Lisa Helfer ∙ Mark Puhlman ∙ Luna Flores ∙ Mason Klein 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES September 16, 2024 Meeting Minutes 4. PUBLIC COMMENT The purpose of Public Comment is to allow community members to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing. A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please email the comment to the staff contact listed above at least 24 hours before the meeting. 5. FLOOD HAZARD MANAGEMENT CODE UPDATES (20 min, Information) Briefing from Tim Roberts, Engineering Technician III. 6. CITY COUNCIL UPDATE (10 min, Information) 7. YOUTH MEMBER UPDATES (10 min, Information) 8. SAB ANNUAL GOALS (30 min, Discussion) Continue discussion on 2024 goals and review 2025 goal setting process. 9. BOARD & STAFF UPDATES (10 min, Information) 10. ADJOURNMENT Next Meeting: November 18, 2024, 6:30 – 8:30 pm ATTACHMENTS: September 16 Draft Meeting Minutes City of Lake Oswego Sustainability Advisory Board Minutes September 16, 2024 Page 1 of 6 CITY OF LAKE OSWEGO Sustainability Advisory Board Minutes September 16, 2024 DRAFT Call to Order / Roll Call Whitney Street called the September 2024 meeting of the Sustainability Advisory Board to order at 6:35 pm. Members Present: Buzz Chandler, Jay Hamachek, Lisa Helfer, Kara Orvieto, Robin Palao, Mark Puhlman, Whitney Street, Luna Flores, Mason Klein, Matthew Coleman (Alternate), Isabela Hollingshead (Alternate) Members Excused/Absent: None Staff: Councilor Trudy Corrigan, Amanda Watson Public: Esther Mullen, Peter Wright Approval of Minutes Kara made a motion to approve the July 2024 meeting minutes, Jay seconded, minutes approved unanimously. Public Comment None. Regular Business A. City Council Update Councilor Corrigan gave updates on the City Council meetings starting with July. • Council received second quarter goal updates. • Distinguished Service Award recognized the late Bruce Poinsette for his service on the Development Review Commission and the late Doug McKean for his service on the Parks, Recreation, and Natural Resources Advisory Board. • Awarded a public improvement street maintenance contract for specialized painting and striping. • Passed a resolution permitting the Mayor to execute a municipal Judge employment agreement. • Authorized the City Manager to sign an Intergovernmental Agreement with Lake Oswego School District to continue School Resource Officers through 2025 • Adopting the Lake Oswego Addendum to the Clackamas County Multi-Jurisdictional Natural Hazards Mitigation Plan • Held a public hearing for annexing a parcel at 13699 Knaus Road, 0.54 acres, is now annexed. • Held a study session on Housing Production Strategy. • Approved an Honorarium for the Request for bids for Wastewater Treatment Facility. • The intersection of Stafford Road and Childs Road safety improvement on the ballot. • Referral of Psilocybin Facility Ban to be placed on the ballot. • Municipal Judging Swearing in ceremony of Judge Cierra Brown City of Lake Oswego Sustainability Advisory Board Minutes September 16, 2024 Page 2 of 6 • Nominated a representative for Clackamas County Library District. • Adopted Lake Oswego Public Art Master Plan • Set priorities with the League of Oregon Cities and Clackamas County Coordinating Committee • Held a hearing on Ridwell Recycling • Update on SB 1537 the Housing Production Bill and mandates • Annual updates from The Lakewood Center for the Arts, and Willamette Falls & Landings Heritage Area Coalition • Approved a contract with Office of Emergency Management to Administer Federal Emergency Management Agency Reimbursements to the City of Lake Oswego • Approved a resolution ratifying a Collective Bargaining Agreement between Lake Oswego Municipal Employees and the City of Lake Oswego. • Decision was made to create an Ad Hoc South Shore Fire Station Task Force. • Study Session on Citywide Parking Reform • Study Session Parks Plan 2040 Project update • In November there will be a study session regarding Tree Code updates Jay commented on the Lake Oswego Addendum to the Clackamas County Multi-Jurisdictional Natural Hazards Mitigation Plan, there are several areas that overlap with the Sustainability Advisory Board’s (SAB) goals. The content in the addendum is informative; he encouraged board members to read it. B. Youth Member Updates Mason reported he spent a month in the forest with Northwest Youth Core in August doing sustainability work in various areas of Oregon and Norther California. He stated this was a good experience. Luna is her school’s student sustainability coordinator, and she attended the faculty green team meetings. There were good discussions and ideas that will help guide good sustainable practices for the school. C. Staff Updates on Ongoing Projects Amanda introduced Esther Mullen, former summer intern with the City Manager’s Office, who worked on integrating climate into the city’s CIP. One of the Council’s 2024 climate action goals is to focus on integrating climate into the city decision making, which includes the purchase of vehicles, capital improvement plan, and buildings and facilities. Esther Mullen spoke about the research she conducted on how other cities integrated climate action and sustainability into their capital improvement plans. Most of the cities she looked at have a list of set criteria, which included sustainability and climate, and a quantitative or qualitative scoring system to use the criteria to help prioritize projects in the CIP. For the City of Lake Oswego, climate has been integrated into some of the master plans and there is broad reference to sustainability in the CIP, but she was looking to develop a good foundation the city could build from. She developed a questionnaire that each department could use to evaluate the projects that they have chosen and identify the Sustainability and Climate Action Plan goals it relates to. That would fall into the “justification” for each project description in the CIP. This will also help departments start to make connections to the SCAP goals. Esther noted this is a baseline for climate action in the CIP; later on it would be nice to have criteria like other cities do where it wouldn’t just be climate action and sustainability but also economic development, equity, quality of life, etc. reflecting the values of Lake Oswego. The draft questionnaire was shared on the screen; Amanda noted they were also doing more rounds of review with City staff. City of Lake Oswego Sustainability Advisory Board Minutes September 16, 2024 Page 3 of 6 • Jay spoke on how well the questionnaire was written regarding the environmental impact, economic impact, city council allocating the budget for climate, and the sustainability. He asked how this would be used by City Council to prioritize projects and allocate the budget. Esther clarified that as of now the questionnaire wouldn’t be used to choose which projects get included for the CIP. Jay would like to see criteria put forward to the City Council to help with the decision process. Esther agreed that developing specific criteria would be important going forward. • Isabela asked if Portland had been considered when researching and aligning with other cities, Portland has a Climate Emergency Work Plan 2022-2025, with a breakdown table of goals. The table list infrastructure, renewable energy, and estimated cost of each project. • Esther commented that she had briefly looked at Portland and will do so again. • Amanda will email out the questionnaire draft for the board to look through and provide feedback. Amanda updated the Board on expanded recycling services. The City Council agreed with the Board’s recommendation and directed staff to develop a licensing program for companies to provide alternative recycling service options in Lake Oswego. Amanda thanked SAB for facilitating an effective public process when developing their recommendations. Currently, staff are researching cities that have recycling options and licensing programs; they will develop a draft program to present to the City Council at a future work session. • Kara asked about a timeline for this project. Amanda responded that there is not a particular date when they have to get the licensing program adopted, but they are trying to move as quickly as possible while having a thoughtful process. The City is not taking enforcement action against companies while the program is being developed. Amanda gave an update on the EV charging strategy. In June she presented a draft to City Council on strategies for expanding access to EV charging stations in Lake Oswego to help meet the city’s transportation electrification goals. Most of the Council agreed with the recommendations, which ranged from education to regulatory strategies, to investing in EV charging infrastructure, however the Council was not fully supportive of using a lot of City funds for installing charging infrastructure. The Council wanted to see more on the regulatory strategies including increasing EV-ready structures in parking lots and multi-family developments; what the economic impact of these strategies would be on development; that is what Amanda’s update to City Council at the meeting tomorrow will be focused on. Research done by the City of Portland found there was not a significant economic impact on development. However, Amanda is recommending postponing implementing any regulations until the City finishes implementing parking-related aspects of the new state regulations around Climate Friendly Equitable Communities mandated for the city and we better understand the types of middle housing we are going to see developed. The technology surrounding the EV charging stations is also rapidly changing and there may be more options available for charging in multifamily housing in particular; increasing requirements for L2 charging might not be the best option. • Matthew inquired if there are federal subsidies available for the city to use for this work. • Amanda stated there are some. There is a state rebate program for charging stations at multifamily buildings or public parking. This program is not active currently but staff expects the program to become active again in the future. In addition, Lake Oswego is one of a cohort of 16 other cities led by the City of Tualatin which will be receiving a $15m grant from the federal government to support public charging in our region. That funding will focus on serving low to middle income residential, affordable multi-family residential, and public accessible parking. The cohort is anticipating about twenty-five charging ports per city to be supported by the grant. City of Lake Oswego Sustainability Advisory Board Minutes September 16, 2024 Page 4 of 6 • Jay asked if the charging stations are level two or level three and whether they would be placed in commercial areas. Amanda responded that the charging stations are level two, and for the grant locations are narrowly focused on affordable multifamily housing and public facilities. However for the City’s EV Charging Strategy more broadly they can look at other ways to expanding charging in commercial areas. D. 2024 Goals: Community Education on Climate Action, Energy Efficiency, & Clean Energy Amanda gave an update on the SAB’s recent tabling at the Farmers Market. She and attending Board members had good conversations with community members about switching from gas powered to battery powered landscaping tools. Buzz noted one comment they heard from a resident wanting to wear out their current gas powered tools before switching to electric. One of the Board goals this year was more community involvement, education and engagement on climate action, clean energy and adopting energy efficiency strategies. Amanda invited the Board to share input on what SAB can do better and what to focus on in the coming year. • Jay asked the board what could be done to get more people to stop by the SAB booth at the Farmer’s Market. • Whitney suggested a demonstration with an induction oven. • Mark suggested an electric blower to draw attention. Lisa suggested something interactive with the public showing different sound levels of electric equipment. • Isabela suggested a one-time raffle for a lawn service from a company in the city that exclusively uses electric equipment. This would draw attention and give the board the opportunity to talk about the initiatives they are working on, while also promoting local businesses with all-electric services. Mark suggested looking at the list of electric landscapers (LOSN) in Lake Oswego. Amanda expressed concern of the City endorsing one company over another. She suggested a LOSN list to share with the people that stop by the booth. Robin suggested a gift certificate to be used with a company on the LOSN list. Jay suggested talking to the companies that are EV compliant and see how many would offer their services for a raffle. Isabela liked the idea. There could be more than one winner. Board members supported this idea. • Matthew suggested putting up a question on the booth that said, “use all electric equipment, change my mind,” to draw people in to converse. • Isabela asked if there any recycling options or incentives for old lawn equipment that would encourage the switch from gas to electric. Buzz commented that previously there was a program with PGE. Now the option is to take it to the Metro station for scrap in Oregon City. • Mark commented that in China there are battery exchange stations where the car drives in and the whole battery is exchanged. Then the batteries are charged for reuse. • Amanda commented that the City of Portland and Multnomah County will be at the November meeting to talk about their policy regarding gas powered leaf blowers and how they are implementing staffing and funding for their policy. This could be a time for a discussion on this type of policy for Lake Oswego. • Kara commented on the multiple tools that use the same batteries and wondered if a battery swap or trade would benefit a company or individual. She asked about a prominent company that makes most of the batteries for the various tool manufactures. • Mark stated there will be several companies and landscaping businesses in attendance at the Lake Oswego Electric Home and Vehicle Fair on September 28, 2024. This could have opportunities to talk with companies about EV and recycling batteries. He suggested Lake Oswego’s website have a QR code to get a list of EV landscapers. • Lisa suggested having kids’ battery powered toys to play with while the parents are talking at the SAB booth. City of Lake Oswego Sustainability Advisory Board Minutes September 16, 2024 Page 5 of 6 • Isabela wants information on the number of changes made from gas to electric on the retail side. Robin responded that would be difficult. Reaching out to other data gathering agencies or associations could be an option. Kara inquired on other goals the board had set for 2024. Amanda replied that they were about sustainable transportation, focusing on infrastructure for walking and biking, and gas powered landscaping equipment. The City Council has a goal around pedestrian walking paths and bike paths, and SAB received a briefing from the city’s transportation engineer on the Transportation System Plan. The City is focused on pedestrian pathways at this time but when the transportation advisory board takes the topic of bicycle infrastructure up, then there will be more opportunity for discussion. Amanda stated the gas-powered landscaping equipment goal came directly from City Council. The council wants SAB to continue working on this issue and look at how the City of Portland is implementing their ordinance on gas-powered landscaping equipment; how this could work in Lake Oswego, how this will change the options to best help Lake Oswego in a positive way. In November SAB will hear from City of Portland staff and there will be opportunity for discussion. • Lisa was asking how communication was approached, such as information divided between fairs or in the local magazines, schools to reach the largest audience. • Amanda responded that the SAB’s goal this year was focused on strategies for education and outreach on clean energy and energy efficiency but they hadn’t had a lot of discussion about strategic communications. This would be a good topic for SAB to consider—who we are not reaching and how the City can do a better job of reaching those audiences we aren’t hearing from. • Kara thought that a communication strategy for the SAB would help with community awareness of what SAB does, with proactive communication, not reactionary communication. • Amanda commented that there are opportunities to use the communication options already available within the city for a high-level of communication. • Mark asked about the possibility of getting a sustainability corner in the HelloLO newsletter. • Luna said that the school paper does not have many articles on sustainability. This could be an opportunity for the school to address the school’s sustainability. • Matthew said that the school paper will sometimes have student interest story but nothing really on sustainability. This could give students a topic to research for the school paper. • Kara asked why there were no permanent recycle bins in the park. • Amanda responded that they had ones that attach to the regular garbage cans but were not getting used as intended by the public. This could be given a second attempt. • Jay suggested that we put them out and use them to educate the public on the proper use of the recycling cans thru HelloLO and other communications. • Kara said that maybe Salt & Straw would fund the recycling at the park. • Amanda will follow up with the staff and report back. E. South Shore Fire Station Task Force Amanda outlined an opportunity for a member of SAB to serve as the Board liaison on the city’s ad hoc South Shore Fire Station Task Force. The City is looking at possibly rebuilding the South Shore Fire Station, which has deficiencies in the building and other issues. The City Council authorized the task force to review and produce a recommendation for City Council for the South Shore Fire Station. In addition to the liaison from SAB there will be several at-large members and liaisons from other advisory boards and commissions. The task force is anticipated to meet every three or four weeks throughout the fall and winter and at the beginning of next year to discuss and approve recommendation for City City of Lake Oswego Sustainability Advisory Board Minutes September 16, 2024 Page 6 of 6 Council. The first meeting will be in-person at the fire station followed by virtual meetings. Buzz volunteered to be the SAB liaison; Board members approved of Buzz serving as the liaison. E. Staff & Board Updates Kara gave an update on the Parks Plan 2040, the process to create the City’s next fifteen-year strategic plan for parks. There is a consultant for the project working very closely with the City and a great team. This has been a fourteen-month project, and steps so far have included an initial survey for community members, a series of community meetings and pop-up events held at the parks and various locations. There was a lot of good feedback received and they developed recommendations. There was a recent City Council meeting to share the work and recommendations, which was well received. The next step is another online survey coming out soon. From that they are hoping to develop the capital expenditure plan and priorities. The consensus from the community feedback has been to maintain and upgrade the current parks rather than establishing new ones. There will be a few more meetings and a final recommendation to be presented to City Council in the spring. Kara gave some information on an upcoming event, Sunday, September 22, 2024, is the Down Syndrome Network for Oregon Buddy Walk at Millennium Plaza Park. This is the largest fund raiser for the year. Meeting adjourned at 8:18 pm. Respectfully Submitted, Amanda Watson Sustainability Program Manager